HomeMy WebLinkAboutReso 212-2022 (22-1005)November 23, 2022
Tony Barrera
[email protected]
City of South San Francisco Broadband Master Plan and Fiber Design Project
Dear TonyBarrera,
Congratulations! The California Public Utilities Commission is pleased to inform you that the City of South
San Francisco application for Local Agency Technical Assistance grant funding for the City of South San
Francisco Broadband Master Plan and Fiber Design Project in the amount of up to $266,185.00 has been
approved.
Pursuant to Decision (D.) 22-02-026, Staff is authorized to approve applications that meet all the criteria for
Ministerial Review. Your application was received on October 25, 2022 and
Local Agency Technical Assistance webpage. Staff reviewed your application and determined that your
application is eligible for a grant and meets eligibility criteria for Ministerial Review.
The award is predicated on the City of South San Francisco agreement to provide technical assistance as
detailed in its application. In its application, the City of South San Francisco agreed to comply with the
specified Ministerial Review criteria as well as to fulfill all requirements, guidelines, and conditions associated
with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026 including but not
limited to execution and performance, payment, reporting and award acceptance requirements listed in
Attachments 1 and 2 of this letter. Please sign and submit the following: 1. A Consent Form binding your
organization to the terms of the grant and 2. A State of California Government Agency Tax Payer ID Form
for tax reporting purposes. You must submit these documents within 30 days of the date of this
letter. If you do not, this award is void.
Thank you for your application and please direct any questions to John Baker ([email protected])
and/or refer to the Grantee Administrative Manual, available at https://bit.ly/CPUCLATA .
We appreciate your efforts to provide service to our fellow Californians.
Sincerely,
Robert Osborn
Director
Communications Division
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ATTACHMENT 1
Requirements
The grant award is predicated on the City of South San Francisco agreement to provide technical
assistance as detailed in its application. In its application, the City of South San Francisco agreed and
attested to comply with the specified Ministerial Review criteria as well as fulfilling all requirements
guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as
specified in D.22-02-026, including but not limited to execution and performance, payment, reporting
and award acceptance requirements. Key requirements of Local Agency Technical grant include,
among others:
All costs are related to the development of broadband network deployment projects to benefit
unserved or underserved Californians. These projects may include, but are not limited to, the
costs of joint powers authority formation, environmental studies, network design, and
engineering study expenses.
Grant may not exceed $500,000 per local agency, per fiscal year
A signed affidavit agreeing to comply with the terms, conditions and requirements of the grant
and submits to the jurisdiction of the Commission with respect to the disbursement and
administration of the grant as well as applicable state and federal rules concerning broadband
services.
Grantee must sign a Consent Form agreeing to the terms stated in the award letter as well as all
Local Agency Technical Assistance Rules and Requirements, Guidelines and Application
Materials in D.22-06-026.
Grantee must complete the reimbursable work product within 24 months.
Grantee must provide Staff a copy of the final reimbursable work product.
Reporting
The grant award is contingent upon fulfilling the reporting requirements per D.22-06-026, Attachment
1.
SB 156 requires grantees to fulfill the monthly reporting requirements set forth in Public Utilities Code
section 281(l)(1) if they are using a licensed contractor or subcontractor* to undertake a contract or
subcontract in excess of twenty-five thousand dollars ($25,000). The Commission is required to post
that information on its website. Specifically, SB 156 requires the following to be reported to the
Commission on a monthly basis:
undertaking a contract or subcontract in excess of twenty-five thousand dollars ($25,000) to
perform work on a project funded or financed pursuant to this section.
The location where a contractor or subcontractor described in subparagraph (A) will be
performing that work.
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The anticipated dates when that work will be performed.
*Licensed contractor or subcontractor means any contractor that holds a California state
https://www.cslb.ca.gov/).
Post-completion
Upon completion of the reimbursable work product and before final payment, Grantees must:
Provide a signed completion form stating the technical assistance work has been completed
provided prior to final payment and must include a short summary of the reimbursable work
product(s) performed under the contract, including demonstration that the reimbursable work
product(s) identify broadband infrastructure deployment projects that will help achieve the
CASF deployment goal, and identification of the area(s) where the applicant intends to deploy
broadband based on the reimbursable work product(s).
the contract.
Payment
Payment will be made directly to the local agency as the grant recipient. Local agency grantees may
request partial reimbursement if they complete one or more of the approved reimbursable work
products prior to completion of other reimbursable work products approved in the same grant
authorization. Payment will be based upon receipt and approval of an invoice(s) submitted by the local
agency showing the expenditures incurred for the reimbursable work product, along with the
reimbursable work product final report/study/joint powers agreement, etc., and the completion
reporting required above. The invoice(s) must be supported by documentation including but not
limited to the actual cost of labor and any other expense that will be recovered by the grant.
To the extent that any portion of an award was used to reimburse a local agency for administrative
costs associated with securing or completing a reimbursable work product, the local agency must
submit an itemized accounting of such costs, demonstrating the total requested for reimbursement
does not exceed 15 percent of the total authorized award. If any portion of reimbursement is found to
be out of compliance, grantees will be responsible for refunding any disallowed amount along with
appropriate interest rates determined in accordance with applicable Commission decisions. Grantees
are required to maintain records such as files, invoices, and other related documentation for five years
after final payment. Grantees shall make these records and invoices available to the Commission upon
request and agree that these records are subject to a financial audit by the Commission at any time
within five years after the final payment made to a grantee.
4
Execution and Performance
The City of South San Francisco must complete the project within the 24-month timeframe in
accordance with the terms of approval granted by the Commission. If the Grantee is unable to
complete project within the 24-month timeframe, it must notify the Commission or Director of
Communications Division as soon as it becomes aware of this prospect. The Commission may reduce or
withhold payment for failure to satisfy this requirement. In the event that the Grantee or contractor
fails to complete the work in accordance with the approval granted by the Commission, and as
described in its application and contract, the Grantee must reimburse some or all of the funds it has
received.
The City of South San Francisco must sign and submit the linked Consent Form agreeing to the terms of
the award within 30 calendar days from the date of this letter. Failure to submit the Consent Form
within the timeframe required, the CPUC will deem the grant or award null and void.
The City of South San Francisco
Director regarding any changes to the
approval of the grant (such as changes to a reimbursable work product contract, work plan or budget)
at least 30 days before the anticipated. Substantive changes may require approval by either the
Communications Division Director or by Commission Resolution before becoming effective.
The Commission has the right to conduct any necessary audit, verification, and discovery for work
proposed or completed under the technical assistance to ensure that funds are spent in accordance
with Commission rules and with the terms of approval by the Commission.
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Attachment 2
Local Agency Broadband Technical Assistance
Reporting Requirements and Guidelines
Version October 2022
The Local Agency Technical Assistance program provides grants for eligible pre-construction work which
facilitates the construction of broadband network projects. When the California Public Utilities Commission
(CPUC) established the technical assistance grant program, the program was funded with American Rescue Plan
Act monies administered by the U.S. Treasury. The source of technical assistance funding has changed. This
guidance outlines grantee reporting.,
The Commission issued Decision (D.) 22-02-026 establishing program requirements for the Local Agency
Technical Assistance Grant Program.
Grantees must file quarterly progress reports to the Commission with the below information.
Narrative Project Information
1.1 The counties, cities and census designated places where households, businesses, and community anchor
institutions are planned to be served by the broadband project.
1.2 Confirmation that the technical assistance is designed to support projects that, upon completion, reliably
meet or exceed symmetrical 100 Mbps download and upload speeds.
1.3 Statement of intention about the pricing plans for projects that the technical assistance will support, such as
offering of affordable plan or low-income plan subsidized with other funding (ACP).
1.4 Information on broadband need in the project area.
1.5 Statement describing the community benefits of broadband technical assistance.
Detailed Project Information
2.1 Individual work products granted by the program.
o Dollars/hours expended per task/work product.
2.2 Estimated construction start date (month/year).
2.3 Estimated construction completion date (month/year).
2.4 Estimated initiation of operations date (month/year).
2.5 Planned project technology type(s):
o Fiber
o Coaxial Cable
o Terrestrial Fixed Wireless
o Other (specify)
2.6 Estimated total miles of fiber to be deployed.
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2.7 Planned number of locations to be served, broken out by type:
o Residential locations
o Business connections
o Community anchor institutions
2.8 Planned non-promotional prices including associated fees, speed tiers, and data allowance for each speed
tier.
2.9 Other data on broadband need, by location.
Submission
To assist grantees with the filing of quarterly progress reports to the Commission, a sample of the reporting
requirements is found in Attachment A of this document.
Planned project information listed in Attachment A should be submitted on a quarterly basis to the
[email protected]. Grantees need to include in the email subject line:
1. Application Name
2. Project Name
3. The Reporting Quarter/Month
Updated quarterly project submissions are required to be sent by the due dates shown below. Grantees are
responsible for contacting the Commission at [email protected], if the information cannot be
submitted on time.
Reporting Period Project Information Due to CPUC
October 1 December 31, 2022 January 2, 2023
January 1 March 31, 2023 April 1, 2023
April 1 June 30, 2023 July 1, 2023
July 1 September 30, 2023 October 1, 2023
October 1 December 31, 2023 January 2, 2024
January 1 March 31, 2024 April 1, 2024
April 1 June 30, 2024 July 1, 2024
July 1 September 30, 2024 October 1, 2024
October 1 December 31, 2024 January 2, 2025
January 1 March 31, 2025 April 1, 2025
April 1 June 30, 2025 July 1, 2025
July 1 September 30, 2025 October 1, 2025
October 1 December 31, 2025 January 2, 2026
January 1 March 31, 2026 April 1, 2026
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April 1 June 30, 2026 July 1, 2026
July 1 September 30, 2026 October 1, 2026
October 1 December 31, 2026 February 1, 2027
Additional Information
Reporting requirements and guidelines are subject to change, and CPUC or the Commission may define
website.
These requirements, in spreadsheet format, are available at: https://www.cpuc.ca.gov/-/media/cpuc-
website/divisions/communications-division/documents/broadband-implementation-for-
california/technical-assistance-reporting-requirements-oct-2022.pdf
State of California
Financial Information System for California (FI$Cal)
GOVERNMENT AGENCY TAXPAYER ID FORM
2000 Evergreen Street, Suite 215
Sacramento, CA 95815
www.fiscal.ca.gov
1-855-347-2250
The principal purpose of the information provided is to establish the unique identification of the government entity.
Instructions: You may submit one form for the principal government agency and all subsidiaries sharing the same TIN. Subsidiaries with a
different TIN must submit a separate form. Fields marked with an asterisk (*) are required. Hover over fields to view help information. Please
print the form to sign prior to submittal. You may email the form to: [email protected], or fax it to (916) 576-5200, or mail it to the
address above.
Principal
Government
Agency Name*
Remit-To
Address (Street
or PO Box)*
City* State *Zip Code*+4
Government Type: City County
Special District Federal
Other (Specify)
Federal
Employer
Identification
Number
(FEIN)*
List other subsidiary Departments, Divisions or Units under your principal agency's jurisdiction who share the same
FEIN and receives payment from the State of California.
Dept/Division/Unit Complete
Name Address
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Title
E-mail address
Contact Person*
Phone number*
Signature*Date
California Public Utilities Commission
Local Agency Technical Assistance Program
CONSENT FORM
Acknowledgement and Acceptance of Terms
Applicant Name: _________________________________________________________
Key Project Contact: ______________________________________________________
The Grantee identified above acknowledges receipt of the California Public Utilities
Commission Resolution T-__________ or Award Letter Dated__________ and agrees to
comply with all grant terms, conditions, and requirements set forth in the Resolution or
Approval Letter including those in the Local Agency Technical Assistance Rules.
Undersigned representative of ____________________________________ [Name of
Grantee] is duly authorized to execute this Consent Form on behalf of the Grantee and
to bind the Grantee to the terms, conditions, and requirements set forth in California
Public Utilities Commission Resolution T-_____________ or Award Letter.
Dated this ______ day of ______________, 20___.
Signature of Local Agency/Tribe:
_______________________________________________________________________
Title____________________________________________________________________
Printed Name____________________________________________________________
________________________________________________________________________
Organization or Name of Local Agency or Tribe:
________________________________________________________________________
Business Address (include street address, suite/apt. number, city, state, and ZIP Code):
_______________________________________________________________________
Telephone Number: ______________________________________________________
Email Address: ___________________________________________________________