HomeMy WebLinkAboutReso 16-2023 (23-52)City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-1044 Agenda Date:12/14/2022
Version:1 Item #:24.
Report regarding a resolution awarding a shuttle operations services agreement to ACE Mobility Solutions in
an amount not to exceed $350,000 for South San Francisco Community Shuttle Operations.(Marissa Garren,
Management Analyst I)
RECOMMENDATION
It is recommended that the City Council adopt a resolution awarding a shuttle operations services
agreement to ACE Mobility Solutions in an amount not to exceed $350,000 for South San Francisco
Community Shuttle Operations Services.
BACKGROUND/DISCUSSION
The South City Shuttle began in 2014 making 15 trips to 7 stop locations Monday through Friday,with one
clockwise shuttle route traveling through Hillside Boulevard,the downtown area,and Rotary Plaza.Ridership
in the first year of operation was approximately 10,000 passengers.Since its 2014 inception,the shuttle has
since expanded the routes and operations.Currently,the South City Shuttle provides 15 clockwise trips from
7:15 a.m.to 7 p.m.and 12 counterclockwise trips from 8:10 a.m.to 6 p.m.,Monday through Friday,excluding
holidays.Beginning and ending locations for both shuttle routes are at the South San Francisco BART station.
The shuttles travel through South San Francisco,with stops in the downtown area,at senior centers,Orange
Memorial Park,city recreation buildings,city libraries,the Rotary Plaza,Kaiser Hospital,and transit
connections at some SamTrans stops.The shuttle has proven to be a lifeline to over 60,000 South San Francisco
passengers per year providing free transportation to work, school, medical appointments, and much more.
Shuttle Operations Request for Proposals and Scoring
Parking Company of America has been the City’s shuttle operator since 2014 and their contract is effective
through December 31,2022.Staff issued a Request for Proposals (RFP)on the OpenGov website on September
1,2022,and proposals were due on October 21,2022.In addition to the online posting,staff notified local
shuttle operation companies to generate and gauge interest in the RFP.Sixteen companies downloaded the
proposal packet and two (2)submitted proposals:(1)ACE Mobility Solutions and (2)Parking Company of
America.The hourly rate for shuttle services includes all costs for shuttle operations,including vehicle
maintenance, driver costs, insurance, monitoring, administration, and reporting. Hourly rates are as follows:
Shuttle Operator Hourly Rate
ACE Mobility Solutions $182
Parking Company of America $214
Both proposals were reviewed by a panel of three consisting of the Senior Planner,Deputy Director of Public
Works,and Public Works Management Analyst I.Members of the panel rated the proposals in the following
areas:
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File #:22-1044 Agenda Date:12/14/2022
Version:1 Item #:24.
1.Proposed Approach -Described organization and processes of the shuttle bus service program including
supervisor/employee requirements and qualifications,customer service,employee training,quality
control,maintenance,vehicle cleaning,technology/data/reporting,and transition plan.(35 points
maximum)
2.Qualifications and References -Included three most recent transit bus transit bus programs similar in
size and scope within the last five (5)years,their business profile including size and organization
structure,litigation,claims,and settlements,and the Project Team who will serve as Key/Lead Team
Members to successfully fulfill project roles and complete the scope of services.(35 points maximum)
3.Price Proposal -Included all costs for work to be performed under contract based on the Scope of Work,
proposed hourly rate based on approximately 6,300 annual service hours that incorporates the cost of
labor,vehicles,maintenance,fuel,and costs for alternative vehicle types,low floor vehicles,and larger
capacity vehicles.(30 points maximum)
4.Utilization of Alternative Fuel Vehicles -Described current or planned utilization of alternative fuel
vehicles throughout performing the scope of services.(+10 Bonus points)
5.Labor Code 1070-1074 Declaration -Pledged to make every effort to retain all incumbent workers in
accordance with California Labor Code 1070-1074.(+10 Bonus points)
Proposal scores by the panel are as follows:
Scoring Criteria ACE Mobility Solutions Parking Company of
America
Proposed Approach (35) 31 29
Qualifications and References (35) 26 29
Price Proposal (30) 28 24
Utilization of Alternative Fuel Vehicles (10) 9 0
Labor Code 1070-1074 Declaration (10) 10 10
Totals (120 maximum points) 104 92
After review of the submissions and the subsequent contractor interviews,staff recommends the shuttle services
agreement be awarded to ACE Mobility Solutions (ACE)based on price and ability to provide safe and reliable
transportation services to the City with alternatively fueled vehicles.
Alternative Fuel Fleet
ACE Mobility Solutions will begin operations in 2023 with liquefied petroleum gas (LPG)or compressed
natural gas (CNG) and commits to transitioning to electric shuttles by 2024.
Agreement Term
The term of the agreement with ACE Mobility Solutions will be until June 30,2025.Operations are funded by
the San Mateo County Transportation Authority and the City’s adopted funding of Local Measure A funds until
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File #:22-1044 Agenda Date:12/14/2022
Version:1 Item #:24.
the San Mateo County Transportation Authority and the City’s adopted funding of Local Measure A funds until
June 30,2023.Staff will apply for San Mateo County Shuttle Program funding in early 2023 towards continued
operations of the South City Shuttle until fiscal year 2024-25.
FISCAL IMPACT
Sufficient funding remains in the program’s budget for the remainder of fiscal year 2022-23.San Mateo County
Transportation Authority Measure A /C/CAG Congestion Relief funds finance 75 percent of the operations and
the remaining 25 percent is funded by the City’s Local Measure A funds.Staff will apply for San Mateo County
Shuttle Program funding in early 2023 for continued operations of the South City Shuttle through fiscal year
2024-25.
RELATIONSHIP TO STRATEGIC PLAN
The Free South City Shuttle Program supports Priority Area 2:Quality of Life of the South San Francisco
Strategic Plan by providing access to multi-modal transportation options.
CONCLUSION
Staff recommends City Council adopt the resolution awarding a shuttle operations services contract to ACE
Mobility Solutions in an amount not to exceed $350,000 for South San Francisco Community Shuttle Operation
Services, approving a services agreement and authorizing the City Manager to execute the agreement.
Attachments:
1)Draft Shuttle Services Agreement
2)PowerPoint presentation
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-1045 Agenda Date:12/14/2022
Version:1 Item #:24a.
Resolution approving a shuttle operations services agreement with ACE Mobility Solutions in an amount not to
exceed $350,000 for South San Francisco Community Shuttle Operations
WHEREAS,the City of South San Francisco (“City”)desires to provide safe,clean,and reliable transportation
to its residents; and
WHEREAS,the South City Shuttle has provided free transportation to the South San Francisco community
since 2014; and
WHEREAS,funding of the South City Shuttle is financed by San Mateo County Transportation Measure A
funds (75%) and city Local Measure A funds (25%); and
WHEREAS, the current shuttle operations services agreement is effective until December 31, 2022; and
WHEREAS,on September 1,2022,staff advertised a Request for Proposals (RFP)for shuttle operations
services; and
WHEREAS,the City received two responses to the RFP from ACE Mobility Solutions and Parking Company
of America; and,
WHEREAS,upon evaluation by a selection panel,City staff recommends selecting ACE Mobility Solutions for
the operations and enter into a shuttle operations services agreement effective until June 30, 2025; and
WHEREAS,City staff has negotiated a services agreement with ACE Mobility Solutions attached hereto as
Exhibit A.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby awards the contract to and approves a shuttle services agreement,attached herewith and
incorporated herein as Exhibit A,with ACE Mobility Solutions of San Diego,CA in an amount not to exceed
$350,000,conditioned on the contractor’s timely execution of the shuttle services agreement and submission of
all required documents,including but not limited to,certificates of insurance and endorsements,in accordance
with the project documents.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in
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File #:22-1045 Agenda Date:12/14/2022
Version:1 Item #:24a.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in
substantially the same form as Exhibit A and to execute any other related documents on behalf of the City upon
timely submission by ACE Mobility Solutions a signed agreement and all other necessary documents,subject to
approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions
consistent with the intent of this resolution, that do not materially increase the City’s obligations.
*****
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