HomeMy WebLinkAboutReso 18-2023 (23-59)
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 1 of 22
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
WILSEY HAM, INC
THIS AGREEMENT for consulting services (“Agreement”) is made by and between the City of South
San Francisco (“City”) and Wilsey Ham, Inc (“Consultant”) (together sometimes referred to as the “Parties”)
as of January 25, 2023 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and
incorporated herein, at the time and place and in the manner specifi ed therein. The approved Consultant’s
Cost Proposal is attached as Exhibit B and incorporated herein. In the event of a conflict in or inconsistency
between the terms of this Agreement and Exhibit A, or Exhibit B, the Agreement shall prevail.
1.1 Performance Period. The term of this Agreement shall begin on the Effective Date and
shall end on June 30, 2025, and Consultant shall complete the work described in Exhibit A
prior to that date, unless the term of the Agreement is otherwise terminated or extended, as
provided for in Section 8. Any recommendation for an agreement award is not binding on
the City until the agreement is fully executed and approved by the City. The time provided
to Consultant to complete the services required by this Agreement shall not affect the City’s
right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first -class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any time
during the term of this Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City, reassign such
person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance provided
in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. The method of payment for this Agreement will be based on Actual
Costs at the rates defined in Exhibit B. The total amount payable by the City shall not exceed Seven
Hundred and Sixty Thousand Dollars ($760,000).
The payments specified herein shall be the only payments from City to Consultant for services rendered
pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 2 of 22
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by
more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consulta nt under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Actual Costs. The City will reimburse Consultant for actual costs (including labor costs,
employee benefits, travel, equipment rental costs, overhead and other direct costs) incurred
by Consultant in performance of the work. Consultant will not be reimbursed for actual costs
that exceed the estimated wage rates, employee benefits, travel, equipment rental,
overhead, and other estimated costs set forth in the approved Consultant’s Cost Proposal
(Exhibit B), unless additional reimbursement is provided for by Agreement amendment
pursuant to Section 8.3. In no event, will Consultant be reimbursed for overhead costs at a
rate that exceeds the City’s approved overhead rate set forth in the Cost Proposal (Exhibit
B). Reimbursement for transportation and subsistence costs shall not exceed the rates
specified in the approved Cost Proposal (Exhibit B). In the event, that the City determines
that a change to the work from that specified in the Cost Proposal (Exhibit B) and Agreement
is required, the Agreement time or actual costs reimbursable by the City shall be adjusted
by Agreement amendment, pursuant to Section 8.3 to accommodate the changed work.
When milestone cost estimates are included in the approved Cost Proposal (Exhibit B),
Consultant shall obtain prior written approval for a revised milestone cost estimate from the
Contract Administrator before exceeding such cost estimate.
2.2 Invoices. Invoices shall be submitted, in duplicate, no later than thirty (30) calendar days
after the performance of work for which Consultant is billing. Consultant shall submit
invoices, not more often than once per month during the term of this Agreement, based on
the costs for services performed and incurred prior to the invoice date. Invoices shall detail
the work performed on each milestone and each project as applicable. Invoices shall follow
the format stipulated for the Cost Proposal (Exhibit B) and shall reference this Agreement,
SSF CIP project number and project title. Invoices shall be mailed to the City’s Contract
Administrator at the following address:
Department of Public Works – Engineering Division
City of South San Francisco
315 Maple Ave
South San Francisco, CA 94080
2.3 Monthly Payment. Consultant will be reimbursed promptly according to California
Regulations upon receipt by the City’s Contract Administrator of itemized invoices in
duplicate. City shall make monthly payments, based on invoices received, for services
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 3 of 22
satisfactorily performed, and for authorized reimbursable costs incurred. Progress
payments will be made monthly in arrears based on services provided and allowable
incurred costs. If Consultant fails to submit the required deliverable items according to the
schedule set forth in Scope of Work (Exhibit A), the City shall have the right to delay payment
or terminate this Agreement.
2.4 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
2.5 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement, unless
the Agreement is modified prior to the submission of such an invoice by a properly executed
change order or amendment.
2.6 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated herein
as Exhibit B.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes. To
be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall
be attached hereto and incorporated herein as Exhibit D. Unless Consultant provides City
with a valid Form 590 or other valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Consultant as required by
law. Consultant shall obtain, and maintain on file for three (3) years after the termination of
this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non -
California resident subcontractor and shall submit written documentation of compliance with
Consultant’s withholding duty to City upon request.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consul tant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 4 of 22
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of
laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not
less than the prevailing rate for a day’s work in the same trade or occupation in the locality
within the state where the work hereby contemplates to be performed as determined by the
Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section
1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any
subcontractor shall receive the wages herein provided for. The Consultant shall pay two
hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as
may be amended, per day penalty for each worker paid less than prevailing rate of per diem
wages. The difference between the prevailing rate of per diem wages and the wage paid to
each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from responsibility
for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code
Sections 1770 1775. The City will not recognize any claim for additional compensation
because of the payment by the Consultant for any wage rate in excess of prevailing wage
rate set forth. The possibility of wage increases is one of the elements to be considered by
the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a schedule
showing all determined prevailing wage rates for the various classes of laborers and
mechanics to be engaged in work on the project under this contract and all deductions, if
any, required by law to be made from unpaid wages actually earned by the laborers and
mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll
record, showing the name, address, social security number, work week, and the actual per
diem wages paid to each journeyman, apprentice, worker, or other employee employed by
the Consultant in connection with the public work. Such records shall be certified and
submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost
and expense, provide all facilities and equipment that may be necessary to perform the services required by
this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section,
and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 5 of 22
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long -distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims fo r injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consul tant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory
Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all
persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if the
program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the Labor Code
shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9).
The insurer, if insurance is provided, or the Consultant, if a program of self -insurance is
provided, shall waive all rights of subrogation against the City and its officers, officials,
employees, and volunteers for loss arising from work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this Agreement
in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per
occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to the work to be performed under
this Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
there from, and damage to property resulting from activities contemplated under this
Agreement, including the use of owned and non-owned automobiles.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 6 of 22
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad Form
Comprehensive General Liability. Automobile coverage shall be at least as broad
as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8
and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance
coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for
the period covered by this Agreement professional liability insurance for licensed
professionals performing work pursuant to this Agreement in an amount not less
than ONE MILLION DOLLARS ($1,000,000) covering the licensed profes sionals’
errors and omissions. Any deductible or self-insured retention shall not exceed ONE
HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided
for at least five (5) years after completion of the Agreement or the work, so
long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 7 of 22
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10) working
days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consult ant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the course
of providing services pursuant to this Agreement. The coverage shall contain no
special limitations on the scope of protection afforded to City or its officers,
employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating t hat coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain
the approval of City for the self-insured retentions and deductibles before beginning
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 8 of 22
any of the services or work called for by any term of this Agreement. Further, if the
Consultant’s insurance policy includes a self-insured retention that must be paid by
a named insured as a precondition of the insurer’s liability, or which has the effect
of providing that payments of the self-insured retention by others, including
additional insureds or insurers do not serve to satisfy the self-insured retention, such
provisions must be modified by special endorsement so as to not apply to the
additional insured coverage required by this agreement so as to not prevent any of
the parties to this agreement from satisfying or paying the self-insured retention
required to be paid as a precondition to the insurer’s liability. Additionally, the
certificates of insurance must note whether the policy does or does not include any
self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and relat ed investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting”
policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests are
otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or
maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 9 of 22
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury,
loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the
extent caused, by the willful misconduct or negligent acts or omissions of Consultant or its employees,
subcontractors, or agents. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of
life, damage to property, or violation of law arises wholly from the g ross negligence or willful misconduct of
the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation
of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend
as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and
endorsements required under this Agreement does not relieve Consultant from liability under this
indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any
damages or claims for damages whether or not such insurance policies shall have been determined to apply.
By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and
that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under
this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's services rendered pursuant
to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however,
otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontra ctors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all
claims to, any compensation, benefit, or any incident of employment by City, including but
not limited to eligibility to enroll in the California Public Employees Retirement System
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 10 of 22
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent
or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors shall
comply with all applicable rules and regulations to which City is bound by the terms of such
fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals, including from City, of what-so-ever nature that are legally required to practice
their respective professions. Consultant represents and warrants to City that Consultant and
its employees, agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits, and approvals
that are legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any employee,
applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient
of, or applicant for any services or programs provided by Consultant under this Agreement.
Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and
requirements related to equal opportunity and nondiscrimination in employment, contracting,
and the provision of any services that are the subject of this Agreement, including but not
limited to the satisfaction of any positive obligations required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 11 of 22
8.1 Termination. City may cancel this Agreement at any time and without cause upon not less
than thirty (30) calendar days written notification to Consultant (delivered by certified mail,
return receipt requested). Upon termination, City shall be entitled to all work, including but
not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings
and data estimates performed to that date, whether completed or not, and in accordance
with Section 9.1.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination as provided for in this Agreement; City,
however, may condition payment of such compensation upon Consultant delivering to City
all materials described in Section 9.1.
City may temporarily suspend this Agreement, at no additional cost to City, provided that
Consultant is given written notice (delivered by certified mail, return receipt requested) of
temporary suspension. If City gives such notice of temporary suspension, Consultant shall
immediately suspend its activities under this Agreement. A temporary suspension may be
issued concurrent with the notice of termination provided for in this section.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this Agreement.
Similarly, unless authorized by the Contract Administrator, City shall have no obligation to
reimburse Consultant for any otherwise reimbursable expenses incurred during the
extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based up on a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 12 of 22
8.4.1 Subcontracting
A. Nothing contained in this contract or otherwise, shall create any contractual
relation between City and any subconsultant(s), and no subcontract shall relieve
CONSULTANT of its responsibilities and obligations hereunder. CONSULTANT
agrees to be as fully responsible to City for the acts and omissions of its
subconsultant(s) and of persons either directly or indirectly employed by any of
them as it is for the acts and omissions of persons directly employed by
CONSULTANT. CONSULTANT’s obligation to pay its subconsultant(s) is an
independent obligation from City’s obligation to make payments to the
CONSULTANT.
B. CONSULTANT shall perform the work contemplated with resources available
within its organization and no portion of the work pertinent to this contract shall be
subcontracted without written authorization by City’s Contract Administrator,
except that, which is expressly identified in the approved Cost Proposal.
C. CONSULTANT shall pay its subconsultants within ten (10) calendar days from
receipt of each payment made to CONSULTANT by City.
D. Any subcontract in excess of $25,000 entered into as a result of this contract shall
contain all the provisions in this contract to be applicable to subconsultants.
E. Any substitution of subconsultant(s) must be approved in writing by City’s Contract
Administrator prior to the start of work by the subconsultant(s).
8.5 Survival. All obligations arising prior to the termination of this Agreement a nd all provisions
of this Agreement allocating liability between City and Consultant shall survive the
termination of this Agreement.
8.6 Options upon Breach by Consultant. Notwithstanding any provisions of this Agreement,
Consultant shall not be relieved of liability to City for damages sustained by City by virtue of
any breach of this Agreement by Consultant, and City may withhold any payments due to
Consultant until such time as the exact amount of damages, if any, due City from Consultant
is determined. If Consultant materially breaches any of the terms of this Agreement, City’s
remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 13 of 22
8.6.4 Charge Consultant the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would
have paid Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models,
charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form, that Cons ultant
prepares or obtains pursuant to this Agreement and that relate to the matters covered
hereunder shall be the property of the City. Consultant hereby agrees to deliver those
documents to the City upon termination of the Agreement. It is understood and agreed that
the documents and other materials, including but not limited to those described above,
prepared pursuant to this Agreement are prepared specifically for the City and are not
necessarily suitable for any future or other use. City and Consul tant agree that, until final
approval by City, all data, plans, specifications, reports and other documents are confidential
and will not be released to third parties without prior written consent of both parties unless
required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of the
City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the request
of City or as part of any audit of the City, for a period of three (3) years after final payment
under the Agreement.
9.3.1 Retention of Records/Audit
For the purpose of determining compliance with Public Contract Code 10115, et seq.
and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when
applicable and other matters connected with the performance of the contract
pursuant to Government Code 8546.7; Consultant, subconsultants, and City shall
maintain and make available for inspection all books, documents, papers, accounting
records, Independent CPA Audited Indirect Cost Rate workpapers and other
evidence pertaining to the performance of the contract, including but not limited to,
the costs of administering the contract. All parties , including the Consultant’s
Independent CPA, shall make such materials available at their respective offices at
all reasonable times during the term of the Agreement and for three years from the
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 14 of 22
date of final payment under the Agreement. The state, State Auditor, City, FHWA,
or any duly authorized representative of the Federal Government having jurisdiction
under Federal laws or regulations (including the basis of Federal funding in whole or
in part) shall have access to any books, records, and documents of Consultant,
Subconsultants, and the Consultant’s Independent certified public accountants
(CPA) work papers that are pertinent to the Agreement and indirect cost rates (ICR)
for audit, examinations, workpaper review, excerpts, and transactions, and copies
thereof shall be furnished without limitation. Subcontracts in excess of $25,000 shall
contain the provision.
9.3.2 Audit Review Procedures.
A. Any dispute concerning a question of fact arising under an interim or post audit of
this contract that is not disposed of by agreement, shall be reviewed by City’s
Finance Director.
B. Not later than 30 days after issuance of the final audit report, Consultant may
request a review by City’s Finance Director of unresolved audit issues. The
request for review will be submitted in writing.
C. Neither the pendency of a dispute nor its consideration by City will excuse
Consultant from full and timely performance, in accordance with the terms of this
Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Se cret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 15 of 22
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the state
courts of California in the County San Mateo or in the United States District Court for the
Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies
and other printed material on recycled paper to the extent it is available at equal or less cost
than virgin paper.
10.7 Conflict of Interest. During the term of this Agreement, the Consultant shall disclose any
financial, business, or other relationship with City that may have an impact upon the outcome
of this Agreement or any ensuing City construction project. The Consultant shall also list
current clients who may have a financial interest in the outcome of this Agreement or any
ensuing City construction project which will follow. Consultant certifies that it has disclosed
to City any actual, apparent, or potential conflicts of interest that may exist relative to the
services to be provided pursuant to this Agreement. Consultant agrees to advise City of any
actual, apparent or potential conflicts of interest that may develop subsequent to the date of
execution of this Agreement. Consultant further agrees to complete any statements of
economic interest if required by either City ordinance or State law. The Consultant hereby
certifies that it does not now have nor shall it acquire any financial or business interest that
would conflict with the performance of services under this Agreement . The Consultant
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 16 of 22
hereby certifies that the Consultant or subconsultant and any firm affiliated with the
Consultant or subconsultant that bids on any construction contract or on any Agreement to
provide construction inspection for any construction project resulting from this Agreement,
has established necessary controls to ensure a conflict of interest does not exist. An affiliated
firm is one, which is subject to the control of the same persons, through joint ownership or
otherwise.
Consultant may serve other clients, but none whose activities within the corporate limits of
City or whose business, regardless of location, would place Consultant in a “conflict of
interest,” as that term is defined in the Political Reform Act, codified at California Government
Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this Agreement
that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this Agreement.
Consultant understands that, if this Agreement is made in violation of Government Code
§1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any
compensation for services performed pursuant to this Agreement, including reimbursement
of expenses, and Consultant will be required to reimburse the City for any sums paid to the
Consultant. Consultant understands that, in addition to the foregoing, it may be subject to
criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be
disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Matt Ruble, Principal
Engineer ("Contract Administrator"). All correspondence shall be directed to or through the
Contract Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 17 of 22
Consultant:
Brandon Davis, Principal Engineer
Wilsey Ham
31310 La Selva Street, Suite 100
San Mateo, CA 94403
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at lea st one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the Parties
hereto with no intent to benefit any non-signatory third parties.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 18 of 22
10.16 Cost Principles and Administrative Requirements.
a. Consultant agreed that the Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31.000 et seq., shall be used to determine
the cost allowability of individual items.
b. Consultant also agrees to comply with federal procedures in accordance with 2 CFR, Part
200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards.
c. Any costs for which payment has been made to Consultant that are determined by
subsequent audit to be unallowable under 49 CFR, Part 31 or 2 CFR Part 200 are subject
to repayment by Consultant to City.
d. When a Consultant or Subconsultant is a Non-Profit Organization or an Institute of Higher
Education, the Cost Principles for Title 2 CFR Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply..
10.17 State Prevailing Wage Rates. The State of California’s General Prevailing Wage Rates
are not applicable to this contract.
10.18 Rebates, Kickbacks or Other Unlawful Consideration. Consultant warrants that this
Agreement was not obtained or secured through rebates, kickbacks or other unlawful
consideration, either promised or paid to any City employee. For breach or violation of this
warranty, City shall have the right in its discretion; to terminate the Agreement without
liability; to pay only for the value of the work actually performed; or to deduct from the total
compensation stated in this Agreement; or otherwise recover the full amount of such rebate,
kickback or other unlawful consideration.
10.19 Non-Discrimination and Statement of Compliance.
a. Consultant’s signature affixed herein, and dated, shall constitute a certification under
penalty of perjury under the laws of the State of California that Consultant has, unless
exempt, complied with the nondiscrimination program requirements of Government Code
Section 12990 and Title 2, California Administrative Code, Section 8103.
b. During the performance of this Agreement, Consultant and its subconsultants shall not
deny the Agreement’s benefits to any person on the basis of race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical condition, genetic
information, marital status, sex, gender, gender identity, gender expression, age, sexual
orientation, or military and veteran status, nor shall they unlawfully discriminate, harass,
or allow harassment against any employee or applicant for employment because of race,
religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, genetic information, marital status, sex, gender, gender identity,
gender expression, age, sexual orientation, or military and veteran statusshall
Consultant and subconsultants shall insure that the evaluation and treatment of their
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 19 of 22
employees and applicants for employment are free from such discrimination and
harassment.
c. Consultants and subconsultants shall comply with the provisions of the Fair Employment
and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations
promulgated there under (2 CCR §11000 et seqCalifornia Code of Regulations, Title 2,
Section 7285 et seq.), the provisions of Gov. Code §§11135-11139.5, and the regulations
or standards adopted by the City to implement such article. The applicable regulations
of the Fair Employment and Housing Commission implementing Government Code
§12990 (a-f), set forth 2 CCR §§8100-8504set forth in Chapter 5 of Division 4 of Title 2
of the California Code of Regulations, are incorporated into this Contract Agreement by
reference and made a part hereof as if set forth in full.
d. Consultant shall permit access by representatives of the Department of Fair Employment
and Housing and the City upon reasonable notice at any time during the normal business
hours, but in no case less than twenty-four (24) hours’ notice, to such of its books,
records, accounts, and all other sources of information and its facilities as said
Department or the City shall require to ascertain compliance with this clause.
e. Consultant and its subconsultants shall give written notice of their obligations under this
clause to labor organizations with which they have a collective bargaining or other
Agreement.
f. Consultant shall include the nondiscrimination and compliance p rovisions of this clause
in all subcontracts to perform work under this Agreement.
g. The Consultant shall comply with regulations relative to Title VI (nondiscrimination in
federally-assisted programs of the Department of Transportation – Title 49 Code of
Federal Regulations, Part 21 – Effectuation of Title VI of the 1964 Civil Rights Act). Title
VI provides that the recipients of federal assistance will implement and maintain a policy
of nondiscrimination in which no person in the State of California s hall, on the basis of
race, color, national origin, religion, sex, age, disability, be excluded from participation in,
denied the benefits of or subject to discrimination under any program or activity by the
recipients of federal assistance of their assignees and successors in interest.
h. The Consultant, with regard to the work, performed by it during the Agreement shall act
in accordance with Title VI. Specifically, the Consultant shall not discriminate on the
basis of race, color, national origin, religion, sex, age, or disability in selection and
retention of Subconsultants, including procurement of materials and leases of equipment.
The Consultant shall not participate either directly or indirectly in the discrimination
prohibited by Section 21.5 of the U.S. DOT’s Regulations, including employment
practices when the Agreement covers a program whose goal is employment.
10.20 Debarment and Suspension Certification.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 20 of 22
a. Consultant’s signature affixed herein, shall constitute a certification under penalty of
perjury under the laws of the State of California, that Consultant or any person associated
therewith in the capacity of owner, partner, director, officer or manager:
1. Is not currently under suspension, debarment, voluntary exclusion, or
determination of ineligibility by any federal agency;
2. Has not been suspended, debarred, voluntarily excluded, or determined
ineligible by any federal agency within the past three (3) years;
3. Does not have a proposed debarment pending; and
4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of
competent jurisdiction in any matter involving fraud or official misconduct within the past
three (3) years.CITY
b. Any exceptions to this certification must be disclosed to City. Exceptions will not
necessarily result in denial of recommendation for award, but will be considered in
determining Consultant responsibility. Disclosures must indicate to whom exceptions
apply, initiating agency, and dates of action.
c. Exceptions to the Federal Government Excluded Parties List System maintained by the
General Services Administration are to be determined by the Federal Highway
Administration.
10.21 Equipment Purchase and Other Capital Expenditures.
a. Prior authorization in writing by City’s Contract Administrator shall be required
before Consultant enters into any unbudgeted purchase order, or subcontract exceeding
five thousand dollars ($5,000) for supplies, equipment, or Consultant services.
Consultant shall provide an evaluation of the necessity or desirability of incurring such
costs.
b. For purchase of any item, service, or consulting work not covered in Consultant’s
approved Cost Proposal and exceeding five thousand dollars ($5,000), with prio r
authorization by City’s Contract Administrator, three competitive quotations must be
submitted with the request, or the absence of bidding must be adequately justified.
c. Any equipment purchased with funds provided under the terms of this Agreement is
subject to the following:
1. Consultant shall maintain an inventory of all nonexpendable property.
Nonexpendable property is defined as having a useful life of at least two years
and an acquisition cost of five thousand dollars ($5,000) or more. If the
purchased equipment needs replacement and is sold or traded in, City shall
receive a proper refund or credit at the conclusion of the Agreement, or if the
Agreement is terminated, Consultant may either keep the equipment and credit
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 21 of 22
City in an amount equal to its fair market value, or sell such equipment at the
best price obtainable at a public or private sale, in accordance with established
City procedures; and credit City in an amount equal to the sales price. If
Consultant elects to keep the equipment, fair market value shall be determined
at Consultant’s expense, on the basis of a competent independent appraisal of
such equipment. Appraisals shall be obtained from an appraiser mutually
agreeable to by City and Consultant, if it is determined to sell the equipment, the
terms and conditions of such sale must be approved in advance by City.
2. Regulation 2 CFR Part 200 requires a credit to Federal funds when
participating equipment with a fair market value greater than five thousand
dollars ($5,000) is credited to the project.
Consulting Services Agreement between [Rev:03.24.2022 DRAFT] 01/25/23
City of South San Francisco and Wilsey Ham, Inc. Page 22 of 22
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
City Manager NAME:
TITLE:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
EXHIBIT A
SCOPE OF WORK
Page 3.1
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
3 Scope of Work
3.1 Understanding
We understand that the City of South San
Francisco is re questing proposals to
relocate the vacuum/ejector pump station
and the electrical switch gear cabinet at the
Oyster Point Marina. The marina is being
redeveloped to improve the public
infrastructure, improve public access,
address sea level rise and add new
buildings, including a biotechnology campus
and a 350-room hotel. The existing pump
station and switch gear are currently located
within the future buildout alignment of
Marina Blvd, several feet lower than the
projected future sea-level rise elevations. In
addition, they are in conflict with the future
hotel access at the eastern edge of the
hotel parcel. The City would like to relocate
the pump station and the switchgear cabinet
prior to the commencement of hotel
construction in mid-June 2025.
Figure 1 Existing vacuum pumps located within the
pump house.
The existing sewer collection system for the
east basin of the Oyster Point Marina
consists of a series of vacuum pipes
servicing each of the facilities to the east of
the Harbor Master Road, including the
Harbor Master Building. The vacuum pipes,
installed in the early 1980’s, are connected
to two vacuum pumps and a vacuum tank
located within the existing pump station.
When activated, the vacuum pumps and
tank create a negative pressure within the
vacuum pipes, drawing sanitary sewer
wastewater from each of the
aforementioned facilities and discharging
the effluent into a wet well located within the
pump house. Two additional ejector pumps
located within the wet well turn on
periodically to discharge the wastewater to
a City maintained sewer pump to the west.
Figure 2 Vacuum tank located within the existing
pump house.
The vacuum/pump is maintained by the
Harbor District but it is our understanding
that the City will maintain the new pump
Page 3.2
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
station. The new pump station will be
moved to a location chosen by the City.
In addition to relocating and reconstructing
the pump station, the adjacent electrical
switchgear will also need to be moved.
Much like the pump station, this switchgear
serves the entire Oyster Point Marina east
of Harbor Master Road. This includes
powering lights, irrigation, the Harbor
Master Building, the Yacht Club, restrooms,
live-aboard docks and other marina
facilities. The existing configuration includes
PG&E joint trench in Marina Blvd. to a
transformer located across the street from
the switchgear. The power runs from the
transformer to an adjacent PG&E cabinet,
where it is metered. The power then runs
across the road in conduit to the switchgear
cabinet, where it is distributed to the existing
facilities throughout the east basin. The new
switchgear will be moved to a location
chosen by the City.
Figure 3 Existing switchgear in the center with the
vacuum/ejector pump station on the right. The
realigned Marina Blvd. is to the left, roughly 4 to 5-feet
higher in elevation.
The existing infrastructure is located over an
existing closed landfill that consists of solid
waste covered by a impermeable clay cap.
Title 27 of the state regulations requires that
any work that disturbs the clay cap will need
to repair it to be compliant. Since the project
will install a new wet well, it is a near
certainty that the clay cap will be penetrated
and landfill waste will be excavated and off-
hauled. In addition, the soil conditions of
landfill waste over bay mud makes the site
extremely susceptible to ground settlement.
These site conditions will need to be
evaluated and addressed in the design.
The City has broken down the required
professional services into the following
tasks:
· Perform site investigations, including an
as-needed topographic survey to
prepare an Existing Site Conditions Plan
identifying existing facilities and sewer
mains served by the pump;
· Evaluate the existing vacuum
station/ejector pump infrastructure and
sewer lines to determine the feasibility
of converting the new pump station into
a traditional pressure system;
· Perform geotechnical investigations and
prepare a landfill post-closure plan;
· Prepare conceptual plans;
· Prepare construction documents; and
· Perform bidding and construction
support services.
Given the nature of the project, it is
imperative that the selected consultant(s)
work closely with the City as a team
member to minimize disruption to the
marina and its inhabitants while
constructing the new infrastructure within
the time frame identified by the City. To this
end, we believe that several key
components of the project must be
executed very well in order to achieve
success. These components include:
· The existing sewer infrastructure data
must be completely understood and
documented to enable a thorough
evaluation of the system.
Page 3.3
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
· The design must take into account the
time it will take to switchover to the new
equipment to minimize the time the
power is down in the east basin.
· Each phase of the project (conceptual,
construction document and
construction) must be well-managed to
ensure that the data gathering, design,
and construction are executed in the
most cost effective and consistent
manner.
· The design team will need to
communicate regularly with the City’s
project manager and team to keep them
apprised of the project status and issues
to resolve.
In light of this understanding, Wilsey Ham
proposes the following approach to
providing design services to the City.
3.2 General Approach
Project Initiation
When notified to proceed by the City, we will
schedule a kickoff meeting with the City
Engineering, Water Quality Control Plant
(WQCP) O&M staff and the project team to
review project scope, goals, and strategies.
This meeting will allow us to come to an
understanding as to the City’s wants and
needs for the pump station replacement,
which can be incorporated into the design
moving forward. At this meeting, we will
collect pertinent information from the City
including record drawings, GIS maps of the
sewer system, storm drain and other City-
owned utility records. We willalso perform a
site reconnaissance visit to inspect and
photograph the existing station, switchgear
and existing facilities and evaluate the
potential relocation areas on site. This will
help our team determine the best approach
for studying the feasibility of converting the
system into a traditional force main system.
The preliminary project schedule will be
updated to confirm the agreed-upon project
delivery. Project schedules will be revised to
help meet special deadlines when
requested.
Record Search and Site
Investigations
After the project has been initiated, we will
immediately begin to research existing
records and perform a site investigation.
We currently have base map information
from several of our projects in the area,
including topographic surveys from the
Phase 2C and Harbor Master Spit. We will
supplement these surveys with a field
survey performed in the new pump station
location chosen by the City. For any work
needed on the sewer piping from the harbor
facilities to the new pump station, existing
aerial should be sufficient for design. A
small contingency of survey budget will be
saved for any conform grading that is
needed during design.
We will request new utility records from the
utility companies to add to our base maps.
We do not anticipate there being any public
utilities other than water (Calwater) since
the PG&E joint trench ends at the pump
station. To help find the private utilities, our
utility locator, AGS, will perform GPR
locating on site, marking any utilities found
with paint. They have experience previously
locating existing utilities for the Phase 1C
project and understand the conditions. With
the GPR, our intent is to determine depths
to the pipes, although if the pipes are below
the clay cap they could be difficult to
identify. Our survey crews will follow AGS
and shoot the paint marks to add to our
base maps.
We do not recommend potholing at this
time due to the uncertainties of the exact
location of the clay cap. If a potholing
contractor penetrated the clay cap, then the
remediation could be costly. Considering
the lower volume of existing utilities in the
east basin, we believe any potholing should
occur once construction has begun and a
post-closure plan has been approved.
When our base mapping has been
completed, we will perform a site visit to
confirm the findings, revising them as
needed.
Page 3.4
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
Pump Station Evaluation and Design
As mentioned previously, the existing pump
station is a combination vacuum/ejector
pump system. The vacuum pumps and
tanks create a negative pressure in the
sewer discharge pipes, drawing the
wastewater from the marina facilities into
the wet well. The City would like the
designers to evaluate this vacuum and
determine the feasibility of converting to a
traditional system.
Our initial thoughts are that the existing
vacuum style of pump station is seldom
used by utility agencies due to the
complexity of the mechanical systems and
reliability concerns. In addition to these
concerns, any break or leak in the vacuum
line can lead to drawing groundwater into
the sewer pipeline, and drastically increase
station inflows. Considering that this system
was built 40 years ago and perhaps within a
closed landfill, we would recommend
moving away from vacuum pumps for the
new pump station.
Our team, led by Schaaf & Wheeler, will
perform an evaluation of alternative pump
station configurations, including the
vacuum/ejector system. Due to the
concerns stated above and the probability of
needing to rebuild the existing 40-year old
piping system, we will most likely
recommend converting to a traditional pump
station with small sump pumps at the harbor
facilities to replace the vacuum system.
After the evaluation, our team will prepare
conceptual plans proposing to construct a
new pump station as recommended,
relocating the station as directed by the
City. Based on the relatively small size of
the station, the following improvements are
anticipated:
· Construction of a new centralized pump
station, consisting of a precast concrete
wet well, approximately five feet in
diameter, and approximately 10 to 20
feet below grade with submersible, rail-
mounted pumps.
· Construction of a new CMU electrical
building, adjacent to the wet well to
house the proposed motor control
center and switchgear. The station can
be equipped with a manual or automatic
transfer switch, to allow for generator
operation.
o It is anticipated that the
station would be equipped
with the City’s typical alarms
for sewer pump stations.
· Each of the buildings currently served
by the vacuum pipe system will need to
be equipped with a small sump pump
system to convey building flows to the
centralized pump station.
o A generic alarm for each of
these stations would be
routed to the centralized
station, if desired by the City.
A Basis of Design (BOD) technical
memorandum will be prepared to
summarize the results of the meeting with
WQCP O&M and our recommendations
from the findings of the vacuum station
evaluation. The BOD memo will identify
pump station alternatives and the
equipment that is proposed to be installed in
the new station. Conceptual plans and a
cost estimate will be prepared for each
alternative to document selection of the
preferred pump station relocation plan. This
document will also note potential
constructability issues, operational phasing,
utility conflicts and permitting requirements.
We will rely on the design inflow
requirements established in the RFP to set
the firm pumping capacity and evaluate
pump performance over the range of
expected operation for the life of the project.
Once the BOD memo and conceptual plans
are approved, we will move into the
construction document phase.
Electrical Switchgear
As mentioned above, relocation of the
station will include a new switchgear. It is
important to note that the existing
switchgear serving the station also serves
most of the remaining areas east of the
Page 3.5
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
Harbor Master Road that are not being
redeveloped. In order to ensure that these
areas maintain electrical service, the new
switchgear will need to be sized to
accommodate these loads. Furthermore,
the existing electrical feeds (from the
existing switchgear to the buildings), will
need to be located in the field so that the
existing conduits can be intercepted.
Junction boxes will be installed at the
intercept location to eliminate the need for
pulling of new wires.
The new switchgear can be installed within
the new electrical building at the City’s
direction. The existing switchgear has
suffered deterioration due to being exposed
to a marine environment over the last 40
years. Placing inside the CMU building
would provide additional protection to the
equipment.
Conceptual plans for the relocation of the
switchgear will be prepared along with a
section in the BOD memo summarizing the
proposed options.
Force Main
If the City agrees that the existing vacuum
piping is unreliable and that a new force
main and sump pump system force main is
preferred, we will prepare a conceptual plan
force main set to be included with the BOD
memo. A new force main system will be laid
out to each harbor facility with sewer
service. A sump pump will be included at
each of the service connection points. We
will lay out one force main with a connection
point for each ejector pump needed. To
allow for future development, we will
coordinate with the City to install capped
ends where the force main could be
expanded in the future. Blow-off valves
would be installed at these ends to allow for
maintenance.
Since the site is a closed landfill, we are
limited in the types of piping that we can
use. For this application, the HDPE
C901/C906 will most likely be the
recommended pipe material. The fused pipe
ends that lack joints allow for a pipe system
with essentially no infiltration, and have
proven to have a long service life in these
environments.
Our previous work on the site has given us
an advantage in understanding where the
existing clay cap is located. We will evaluate
our existing data on the elevations of the
clay cap to blayout the best new force main
pipe alignments to avoid penetrating the cap
to the greatest extent practical. While
penetrating an existing clay cap is not
always avoidable, limiting it can save the
City from having to perform too many costly
clay cap repairs. Although we will try to
avoid these repairs, we will work with
Langan to develop a detail for partial and
full clay cap penetration repairs, including
an alternative bid item in the construction
documents to price the repairs. The detail
will be based on previously approved
designs by the regulatory agencies. This will
help protect the City by keeping contractor
change orders for repairs within a
competitively bid unit price.
Geotechnical and Environmental
Langan Engineering and Environmental
Services, Inc. (Langan) has been involved
with the environmental and geotechnical
aspects of the planning and development of
Oyster Point over the past 15 years. They
have performed numerous studies to
evaluate the existing landfill, clay cap, and
underlying subsurface conditions.
Langan will use the existing subsurface data
in their files, along with their experience and
expertise regarding landfill redevelopment
and pump station design to support the
relocation of the existing sanitary sewer
pump station. For this project Langan will:
· Prepare a geotechnical investigation
report and environmental post-closure
development plan per the requirements
of Title 27 California Code of
Regulations (CCR);
· perform oversight related to the
environmental and geotechnical aspects
of construction.
Page 3.6
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
Geotechnical
We anticipate a review of existing
subsurface data available in our team’s files
will show that the proposed pump station
site is underlain by fill (landfill cover,
generally consisting of a heterogeneous mix
of sand, silt, gravel, and clay cap) over
refuse, Bay Mud, stiff clay and dense sand,
that is all situated over bedrock. The
thickness of the refuse layer is on the order
of 30 feet. The Bay Mud is about 80 feet
thick, and bedrock is about 180 feet below
ground surface.
Using the subsurface information from
previous investigations, Langan will perform
engineering studies to develop conclusions
and recommendations regarding:
· Soil and groundwater conditions at the
site;
· Most appropriate foundation type(s) for
the proposed structures;
· Design criteria for the appropriate
foundation types, including appropriate
depth, allowable bearing pressure,
modulus of subgrade reactions, and
lateral capacity, as appropriate;
· Estimates of total and differential
settlement of new foundations under
design loads;
· Site seismicity and seismic hazards,
including liquefaction and associated
hazards;
· Lateral earth pressures for design of
below-grade walls;
· Excavation, dewatering, and temporary
slopes;
· Repairing the low permeability layer
(clay cap), where penetrated;
· Temporary shoring system;
· Seismic design criteria in accordance
with 2019 and 2022 California Building
Code (CBC);
· Site grading and criteria for fill
placement and compaction;
· Soil subgrade preparation; and
· Construction considerations.
They will provide the conclusions and
recommendations in a draft written report,
which will also include a project site
description, vicinity map, site map, and
boring logs. An electronic version of the
draft report will be sent to the project team
and the City for review.
Environmental
Regulatory oversight of the Oyster Point
Landfill falls under the San Mateo County
Environmental Health Services (SMCEHS)
Local Enforcement Agency (LEA) as well as
the Regional Water Quality Control Board
(RWQCB). Vertical developments overlying
the landfill are required to submit a Post-
closure Development Plan (PCDP) and
Application detailing how the proposed
project will comply with Title 27 CCR landfill
post-closure development standards. The
PCDP will contain information regarding soil
management (including clay cap repair
during construction), foundation installation,
landfill gas mitigation, and utility settlement
monitoring and repair.
We anticipate gaining SMCEHS and
RWQCB approval of the PCDP will likely
take several months and require meetings
and correspondence to address questions.
Langan will prepare up to two iterations of
the PCDP (draft and final) and attend up to
five 2-hour meetings with the project team
and regulatory agencies to discuss the
PCDP. For each 2-hour meeting, we have
assumed 3 hours total (2-hour meeting plus
1-hour travel/preparation) for one
environmental project manager and one
environmental staff.
Based on the limited footprint of the
proposed pump station site, we have
assumed dust monitoring will not be
required as part of this project and that dust
control measures included in the PCDP will
be sufficient.
Further, based on our recent experience on
other similar projects, we assume that the
full County PCDP application fee will not be
Page 3.7
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
required and that County PCDP review time
will be billed at their hourly rate directly to
the City (County review fees not included in
this proposal).
Structural
Biggs Cardosa Associates (BCA) will
provide structural services for the project.
They will provide structural calculations for
the pump house foundation, wet well, and
CMU building. The foundation for the
building will be the most critical aspect of
the structural design. Being over landfill and
80-feet of bay mud, settlement will be a
critical item to incorporate into the design.
Construction Document Phase
60% Design
At the initiation of the design phase, we will
continue with design development and
detailed civil, mechanical and electrical
design. Design will reflect those items
identified in the basis of design report and
by field conditions. With the existing utilities
identified, the affected utility owners will be
contacted to determine design requirements
with respect to their utility and, if necessary,
relocation and construction restrictions. As
mentioned above, the only utility we
anticipate in the vicinity of the new pump
station that is not owned by the City of
South San Francisco are Cal Water water
mains.
If permits from outside agencies are
required, the permit process will be initiated
at this time. Since outside agency review
can greatly impact the schedule, scope and
cost of a project, early project involvement
by the affected agencies is paramount for a
successful project. We have learned to
request the maximum time allowed for each
regulatory permit even if it far exceeds the
time needed for a project. That way if the
project is delayed, the permit may still be
active at a later date. This can help avoid
the additional time and expense of
requesting a permit extension or a new
permit.
Preliminary plans, technical specifications,
estimates, calculations and schedule will be
submitted to the City as part of the 60%
plan package.
Final Design
Upon receipt of City comments on the 60%
design, Wilsey Ham and our sub-
consultants will prepare the detailed plans,
specifications and construction estimate.
The improvement plans will include plan
and profile views as well as construction
details.
We will develop a design with careful
attention to detail to ensure that the
proposed improvements match the facilities
and existing improvements at conform
points.
The technical specifications will be
developed using the City’s standard format
and will be packaged with the City’s Notice
to Bidders, Bid Schedule, General
Specifications and Special Provisions. The
Special Provisions will be prepared to
address the required work hours, provisions
for pedestrian and vehicular access,
protection of existing improvements,
measurement and payment, and other
requirements that will facilitate the
management of the construction. The
construction cost estimate will also be
updated.
At each submittal, the Construction
Document package will be submitted to the
City for their review and comment. After the
City’s review, Wilsey Ham will meet with the
City to go over their comments. Wilsey Ham
will address the City’s comments in the next
PS&E package submittal and a written
response to City comments will be provided.
After the PS&E set is complete, the entire
package will be thoroughly checked through
our quality control process, as described in
Section 2 of this proposal. This final PS&E
package will then be submitted to the City
for their review. After the City’s review, any
remaining City comments will be addressed
and the Bid Package will be issued for bid.
Bid Phase Support
Page 3.8
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
Engineering support during the bidding
phase of a project includes:
· Attendance at the pre-bid meeting
· Response to bidder inquires
· Preparation of bid addenda
· Contractor bid and qualifications review
· Summarize bids and recommend award
of project
Construction Support Services
During the Construction Phase of a project,
good communication with the project team,
Agency and Contractor aids achieving
construction schedules.
We provide timely reviews of submittals,
shop drawings and written responses to
Contractor RFI’s to keep construction
moving in a timely fashion. In addition to
coordinating with the City throughout the
construction phase, our engineers will
conduct site visits to review the construction
effort as it relates to the design intent. Upon
construction completion, our team will use
the contractor markups to create the Record
Drawings.
The following is a detailed summary of our
proposed scope of work for the project.
3.3 Scope of Services
Task 1 – Project Management
· Attend a kickoff meeting and perform a
site visit.
· Perform overall project coordination.
· Perform QA/QC reviews and revisions
of the conceptual plans, BOD memo,
60%, 90% and 100% PS&E contract
documents.
· Develop and update project schedule.
Monitor schedule and budget.
· Coordination with sub-consultants.
· Identify and coordinate with
stakeholders, specifically the San Mateo
Harbor District and the hotel property
developer.
· Project management for sub-
consultants.
Task 1 Deliverables
Project schedule will be provided in
electronic (PDF) format.
Task 1 Schedule
An updated project schedule will be
provided at the beginning of the project and
as requested.
Task 2 – Record Search and Site
Investigation
· Obtain record utility information from the
utility companies.
· Perform utility locating using GPR and
other electronic methods. Pick up
marking with field survey.
· Perform supplemental topographic field
survey of the pump station location.
· Set up base map in CAD.
· Perform site visit to review the existing
conditions. Revise base maps in CAD
based on field findings.
· Review record data of the pump station
and landfill record drawings.
Task 2 Deliverables
None
Task 2 Schedule
Task 2 will take roughly 1-month.
Task 3 – Conceptual Design and
Basis of Design
· Prepare conceptual pump station plans
with alternatives included.
· Prepare conceptual electrical switchgear
relocation plans.
· Prepare conceptual force main and
sump pump plans.
· Prepare conceptual engineer’s cost
estimate.
· Prepare Basis of Design technical
memorandum.
· Meet with City to review BOD memo
and conceptual plans.
Page 3.9
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
Task 3 Deliverables
Draft technical memorandum and final
technical memorandum will be provided in
electronic (PDF) format. Conceptual plans
will be provided in PDF format.
Task 3 Schedule
Task 3 will take roughly 2-months.
Task 4 – Geotechnical and
Environmental Services
· Perform geotechnical studies.
· Prepare geotechnical report.
· Prepare Post-closure Development
Plan.
· Coordinate with regulatory agencies,
including attending up to five one-hour
meetings.
Task 4 Deliverables
The Geotechnical Report and the Post-
closure Development Plan will be provided
in electronic (PDF) format.
Task 5 Schedule
The Geotechnical Report will take roughly
2-months. The Post-closure Development
Plan will be prepared with the 90% PS&E
package.
Task 5 – Contract Documents
· Prepare 60% pump station plans.
· Prepare 60% electrical switchgear
relocation plans.
· Prepare 60% force main and sump
pump plans.
· Prepare technical specifications.
· Update engineer’s cost estimate.
· Submit 60% PS&E package to City.
· Meet with City to review 60% PS&E
package.
· Address City comments on Plans and
develop to 90%.
· Address City comments on estimate and
develop to 90%.
· Address City comments on technical
specifications and develop 90%.
· Prepare Contract Book.
· Submit 90% PS&E package to City.
· Meet with City to review 90% PS&E
package.
· Address City comments on 90% PS&E
package and develop to 100% PS&E.
· Submit 100% PS&E package to City for
Bidding.
Task 5 Deliverables
60%, 90% and 100% PS&E Packages will
be provided in electronic (PDF) format.
Task 5 Schedule
60% PS&E package will take roughly 2-
months. 90% PS&E package will take
roughly 2-months. 100% PS&E package will
take roughly 3-weeks.
Task 6 – Public Bidding/Construction
Support Services
· Attend pre-bid meeting.
· Respond to bidders questions.
· Issue up to two bid addenda.
· Attend pre-construction meeting.
· Review and approve submittals.
· Review and respond to RFIs.
· Review and respond to C.O. requests.
· Prepare minor plan revisions to address
field conditions.
· Perform substantial completion
inspection and prepare punchlist.
· Prepare record drawings.
· Provide geotechnical and environmental
observation during construction.
· Prepare PCDP Completion Report.
·
Task 5 Deliverables
Bid Addenda, submittal reviews, RFI
reviews, C.O. reviews, minor plan revisions,
punchlist, record drawings and PCDP
Completion Report will be provided in
electronic (PDF) format.
Page 3.10
South San Francisco Oyster Point Sanitary
Sewer Pump Station Relocation, SS2202
Task 5 Schedule
As needed by the City.
3.4 Budget and Schedule
Management
Cost Control and Budget
Management
The Project Manager will be responsible for
performing an earned value analysis each
month with the billing cycle. This analysis
will check the percent used of the budget for
the project against the planned used budget
at the end of the month. This will help us
determine if our burn rate is higher than the
production rate and how efficient we have
been with the budget up to that point. If we
find that the burn rate is higher than the
production rate, we will make adjustments
to improve our efficiency.
Schedule Management
To help perform the earned value analysis,
the Project Manager will prepare a monthly
progress schedule. This schedule will help
determine if the budget being used is
consistent with the project progress being
made. If it is found that the planned
progress is not meeting the actual progress
made for the project, adjustments will be
made to bring the project back on schedule.
Breakdown of Hours
See next page for breakdown of the total
hours proposed for this project.
S&W LANGAN TJCAA BCA AGS TOTAL
SUB-SUB-SUB-SUB-SUB-WH LABOR
Task TASK DESCRIPTION CONSULTANTS CONSULTANTS CONSULTANTS CONSULTANTS CONSULTANTS HOURS
1.Project Management
1 Kick-off Meeting and site visit 18 0 28 0 12
2 Project Coordination 23 0 55 0 20
3 Quality Control Reviews and Revisions 32 0 51 0 52
4 Develop & Monitoring Schedule, Monitor Budget 9 0 18 0 24
5 Sub-consultant Coord 0 62 0 0 16
6 Coord with City of SSF 28 0 18 0 28
7 Identify & conduct outreach to stakeholders 0 0 0 0 16
8 Project Management for Sub-Consultants 9 0 0 0 0
9 Reimbursibles 0 0 3 0 0
120 62 174 0 0 168
2.Record Search and Site Investigation
1 Obtain Record Utility Information 14 0 0 0 11
2 Utility locating (optional)0 0 0 0 24 40
3 Perform topographic field survey 0 0 0 0 29
4 Set up project base map 0 0 0 0 11
5 Perform site visit to review ex conditions, revise base maps 23 0 18 0 6
6 Review record data 25 14 32 0 5
7 Reimbursibles 5 0 5 5 0
67 14 55 5 24 102
3.Conceptual Design and Basis of Design
1 Prepare conceptual Pump Station Plans 83 39 0 0 18
2 Prepare conceptual Electrical Switchgear Relocation Plans 9 0 55 0 5
3 Prepare conceptual force main and sump pump plans 0 0 0 0 45
4 Prepare conceptual engineer's cost estimate 18 0 51 0 9
5 Prepare Basis of Design Memo 69 0 55 0 22
6 Meet with City to review BOD 5 0 18 0 4
7 Reimbursibles 0 0 0 0 0
0 0 0 0 0
184 39 179 0 0 103
4.Geotechnical and Environmental Services
1 Perform geotechnical Studies 0 0 0 0 0
2 Prepare geotechnical report 0 67 0 0 8
3 Prepare Postclosure Development Plan 0 75 0 0 18
4 Coordinate with regulatory agencies 0 35 0 0 4
5 Reimbursibles 0 0 0 0 0
0 176 0 0 0 30
5 Contract Documents
1 Prepare 60% Pump Station Plans 145 25 0 0 26
2 Prepare 60% Elec. Switchgear Relocation Plans 14 0 336 0 18
3 Prepare 60% Force Main and Sump Pump Plans 69 0 0 0 110
4 Prepare technical specifications 78 0 129 0 28
5 Update engineers cost estimate 23 0 0 0 7
6 Submit 60% PS&E package to City 9 0 0 0 7
7 Meet with City to review 60% PS&E package 5 0 0 0 4
7 Address City Comments on Plans,develop to 90%78 0 8 232 72
8 Address City Comments on estimate, develop to 90%9 0 8 0 7
9 Address City comments on tech specs, develop to 90%23 0 25 114 9
10 Prepare contract book 0 0 0 0 34
11 Submit 100% PS&E ro City for Bidding 5 0 5 0 7
12 Meet with City to review 90% PS&E package 28 0 14 0 4
13 Address City Comments on 90% PS&E, finalize 100% PS&E 14 0 9 92 41
14 Submit 100% PS&E ro City for Bidding 0 0 0 0 7
15 Reimbursibles 0
499 25 534 438 0 381
6 Public Bidding/Construction Support Services
1 Attend Pre-Bid Meeting 5 0 12 0 4
2 Respond to bidders questions 0 25 0 7 8
3 Issue up to two bid addenda 21 0 18 0 12
4 Attend Pre-Construction Meeting 9 5 18 0 4
5 Review and approve submittals (29 max)106 25 110 37 40
6 Review and respond to RFIs (10 max)16 25 21 23 18
7 Review and respond to C.O. requests (5 included)16 0 9 0 10
8 Prepare minor plan rev's to address field conditions (3 max)41 0 0 0 27
9 Perform substantial completion inspection, prep punchlist 18 0 0 0 12
10 Prepare record drawings 28 0 28 6 21
11 Provide Geotechand Environ. Observ during Construction 0 495 0 0 0
12 Prepare PCDP Completion Report 0 58 0 0 0
13 Reimbursables 0 0 0 0 0
260 633 216 72 0 156
1,129 949 1,158 515 24 940GRAND TOTAL
Subtotal
Subtotal
Subtotal
Subtotal
Subtotal
Subtotal
City of South San Francisco
Oyster Point Sanitary Sewer Pump Station Relocation, SS2202
Task Hours
11/3/2022
EXHIBIT B
COST PROPOSAL
VEHICLE S&W LANGAN TJCAA BCA AGS REIM-TOTAL TOTAL
MATERIALS SUB-SUB-SUB-SUB-SUB-BURSABLE TOTAL WH LABOR
Task TASK DESCRIPTION $297 HRS $267 HRS $213 HRS $198 HRS $187 HRS $307 HRS OTHER $ CONSULTANTS CONSULTANTS CONSULTANTS CONSULTANTS CONSULTANTS EXPENSES LABOR $ ALL $ HOURS
1.Project Management
1 Kick-off Meeting and site visit 0 1,602 6 1,278 6 0 0 0 5,060 0 6,872 0 2,880 14,812 12
2 Project Coordination 0 5,340 20 0 0 0 0 5,589 0 11,923 0 5,340 22,852 20
3 Quality Control Reviews and Revisions 1,188 4 4,272 16 2,556 12 0 3,740 20 0 8,487 0 12,931 0 11,756 33,174 52
4 Develop & Monitoring Schedule, Monitor Budget 0 6,408 24 0 0 0 0 2,530 0 4,802 0 6,408 13,740 24
5 Sub-consultant Coord 0 4,272 16 0 0 0 0 0 17,699 0 0 4,272 21,971 16
6 Coord with City of SSF 0 5,340 20 1,704 8 0 0 0 6,854 0 4,802 0 7,044 18,700 28
7 Identify & conduct outreach to stakeholders 0 3,204 12 852 4 0 0 0 0 0 0 0 4,056 4,056 16
8 Project Management for Sub-Consultants 0 0 0 0 0 0 2,530 0 0 0 0 2,530 0
9 Reimbursibles 0 0 0 0 0 0 0 0 759 0 50 0 809 0
1,188 4 30,438 114 6,390 30 0 0 3,740 20 0 0 0 31,050 17,699 42,090 0 0 50 41,756 132,645 168
2.Record Search and Site Investigation
1 Obtain Record Utility Information 0 267 1 1,278 6 0 748 4 0 3,059 0 0 0 2,293 5,352 11
2 Utility locating 0 534 2 426 2 792 4 1,496 8 7,368 24 0 0 0 0 6,900 10,616 17,516 40
3 Perform topographic field survey 0 267 1 426 2 792 4 1,122 6 4,912 16 0 0 0 0 7,519 7,519 29
4 Set up project base map 0 267 1 852 4 0 1,122 6 0 0 0 0 0 2,241 2,241 11
5 Perform site visit to review ex conditions, revise base maps 0 0 1,278 6 0 0 0 4,577 0 3,781 0 1,278 9,636 6
6 Review record data 0 267 1 852 4 0 0 0 4,888 3,565 6,362 0 1,119 15,933 5
7 Reimbursibles 0 0 0 0 0 0 828 0 945 1,058 740 0 3,571 0
0 0 1,602 6 5,112 24 1,584 8 4,488 24 12,280 40 0 13,352 3,565 11,088 1,058 6,900 740 25,066 61,769 102
3.Conceptual Design and Basis of Design
1 Prepare conceptual Pump Station Plans 0 534 2 1,704 8 0 1,496 8 0 16,008 11,621 0 0 3,734 31,363 18
2 Prepare conceptual Electrical Switchgear Relocation Plans 0 267 1 852 4 0 0 0 1,794 0 10,396 0 1,119 13,309 5
3 Prepare conceptual force main and sump pump plans 297 1 1,068 4 5,112 24 0 2,992 16 0 0 0 0 0 9,469 9,469 45
4 Prepare conceptual engineer's cost estimate 0 267 1 1,704 8 0 0 0 4,324 0 10,088 0 1,971 16,383 9
5 Prepare Basis of Design Memo 594 2 1,068 4 3,408 16 0 0 0 14,007 0 10,695 0 5,070 29,772 22
6 Meet with City to review BOD 0 534 2 426 2 0 0 0 1,081 0 3,781 0 960 5,822 4
7 Reimbursibles 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
891 3 3,738 14 13,206 62 0 0 4,488 24 0 0 0 37,214 11,621 34,960 0 0 0 22,323 106,118 103
4.Geotechnical and Environmental Services
1 Perform geotechnical Studies 0 0 0 0 0 0 0 0 0 0 0 0 0
2 Prepare geotechnical report 0 1,068 4 852 4 0 0 0 0 17,147 0 0 1,920 19,067 8
3 Prepare Postclosure Development Plan 0 534 2 1,704 8 0 1,496 8 0 0 19,780 0 0 3,734 23,514 18
4 Coordinate with regulatory agencies 0 1,068 4 0 0 0 0 0 8,366 0 0 1,068 9,434 4
5 Reimbursibles 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 2,670 10 2,556 12 0 0 1,496 8 0 0 0 0 45,293 0 0 0 0 6,722 52,015 30
TECH DESIGNER SURVEY CREW
Subtotal
Subtotal
Subtotal
Subtotal
2 PERSON
ENGINEER ENGR/SRVR 2
City of South San Francisco
Consulting Services for Oyster Point Sanitary Sewer Pump Station Relocation, SS2202
Design Schedule/Cost Estimate
11/29/2022
PRINCIPAL SUPERVISING ENGINEER SR SURVEY SENIOR
VEHICLE S&W LANGAN TJCAA BCA AGS REIM-TOTAL TOTAL
MATERIALS SUB-SUB-SUB-SUB-SUB-BURSABLE TOTAL WH LABOR
Task TASK DESCRIPTION $297 HRS $267 HRS $213 HRS $198 HRS $187 HRS $307 HRS OTHER $ CONSULTANTS CONSULTANTS CONSULTANTS CONSULTANTS CONSULTANTS EXPENSES LABOR $ ALL $ HOURS
TECH DESIGNER SURVEY CREW
2 PERSON
ENGINEER ENGR/SRVR 2
PRINCIPAL SUPERVISING ENGINEER SR SURVEY SENIOR
5 Contract Documents
1 Prepare 60% Pump Station Plans 0 534 2 2,556 12 0 2,244 12 0 27,658 7,337 0 0 5,334 40,329 26
2 Prepare 60% Elec. Switchgear Relocation Plans 0 534 2 1,704 8 0 1,496 8 0 3,059 0 56,088 0 3,734 62,881 18
3 Prepare 60% Force Main and Sump Pump Plans 594 2 2,136 8 12,780 60 0 7,480 40 0 13,731 0 0 0 22,990 36,721 110
4 Prepare technical specifications 594 2 1,602 6 4,260 20 0 0 0 16,353 0 30,484 0 6,456 53,293 28
5 Update engineers cost estimate 0 267 1 1,278 6 0 0 0 4,853 0 0 0 1,545 6,398 7
6 Submit 60% PS&E package to City 0 267 1 852 4 0 374 2 0 1,794 0 0 0 1,493 3,287 7
7 Meet with City to review 60% PS&E package 0 534 2 426 2 0 0 0 1,081 0 0 0 960 2,041 4
7 Address City Comments on Plans,develop to 90%594 2 1,602 6 10,224 48 0 2,992 16 0 15,249 0 1,577 45,069 15,412 77,306 72
8 Address City Comments on estimate, develop to 90%0 267 1 1,278 6 0 0 0 2,162 0 1,577 0 1,545 5,284 7
9 Address City comments on tech specs, develop to 90%0 267 1 1,704 8 0 0 0 4,853 0 4,533 24,133 1,971 35,490 9
10 Prepare contract book 594 2 2,136 8 5,112 24 0 0 0 0 0 0 0 7,842 7,842 34
11 Submit 100% PS&E ro City for Bidding 0 267 1 852 4 0 374 2 0 1,081 0 1,201 0 1,493 3,775 7
12 Meet with City to review 90% PS&E package 0 534 2 426 2 0 0 0 6,136 0 3,602 0 960 10,698 4
13 Address City Comments on 90% PS&E, finalize 100% PS&E 297 1 1,068 4 5,112 24 0 2,244 12 0 3,059 0 2,401 19,205 8,721 33,386 41
14 Submit 100% PS&E ro City for Bidding 0 267 1 852 4 0 374 2 0 0 0 0 0 1,493 1,493 7
15 Reimbursibles 0 0 0 0 0 0 0 0 0
2,673 9 12,282 46 49,416 232 0 0 17,578 94 0 0 0 101,069 7,337 101,462 88,406 0 0 81,949 380,223 381
6 Public Bidding/Construction Support Services
1 Attend Pre-Bid Meeting 0 534 2 426 2 0 0 0 1,081 0 2,236 0 960 4,277 4
2 Respond to bidders questions 0 1,068 4 852 4 0 0 0 0 7,337 0 1,553 1,920 10,810 8
3 Issue up to two bid addenda 0 1,068 4 1,704 8 0 0 0 4,129 0 4,747 0 2,772 11,648 12
4 Reimbursables 0 0 0 0 0 0 0 0 0 0 25 0 25 0
0 0 2,670 10 2,982 14 0 0 0 0 0 0 0 5,210 7,337 6,983 1,553 0 25 5,652 26,759 24
4,752 16 53,400 200 79,662 374 1,584 8 31,790 170 12,280 40 0 187,894 92,851 196,583 91,017 6,900 815 183,468 759,528 808
Notes:
GRAND TOTAL
1. The amounts may vary between tasks and individuals but the Grand Total amount will not be exceeded without approval of the Client.
2. Total All$ includes subconsultants and reimbursable costs.
3. Hourly rates effective through December 31, 2023 and subject to revision annually thereafter.
4. All positions may not be shown. If a position is not shown the Charge Rate Fee Schedule will govern.
Subtotal
Subtotal
TOTAL TOTAL
Sub TOTAL WH LABOR
Task TASK DESCRIPTION $275 HRS $195 HRS $165 HRS LABOR $ ALL $ HOURS
1.Project Management
1 Kick-off Meeting and Site Visit 2,200 8 2,200 8 0 0 4,400 4,400 16
2 Project Coordination 3,300 12 1,560 8 0 4,860 4,860 20
3 Qualiy Control Reviews and Revisions 6,600 24 780 4 0 7,380 7,380 28
4 Develop & Monitoring Schedule, Monitor Budget 2,200 8 0 0 0 2,200 2,200 8
5 Sub-consultant Coord 0 0 0 0 0 0
6 Coord with City of SSF 4,400 16 1,560 8 0 5,960 5,960 24
7 Identify & conduct outreach to stakeholders 0 0 0 0 0 0
8 Project Management for Sub-Consultants 2,200 8 0 0 2,200 2,200 8
9 Reimbursibles 0 0 0 0 0 0 0 0 0
20,900 76 6,100 28 0 0 27,000 27,000 104
2.Record Search and Site Investigation
1 Obtain Record Utility Information 1,100 4 1,560 8 0 2,660 2,660 12
2 Utility locating 0 0 0 0 0 0
3 Perform topographic field survey 0 0 0 0 0 0
4 Set up project base map 0 0 0 0 0 0
5 Perform site visit to review ex conditions, revise base maps 1,100 4 1,560 8 1,320 8 3,980 3,980 20
6 Review record data 1,100 4 1,170 6 1,980 12 4,250 4,250 22
7 Reimbursibles 0 390 2 330 2 720 720 4
3,300 12 4,680 24 3,630 22 11,610 11,610 58
3.Conceptual Design and Basis of Design
1 Prepare conceptual Pump Station Plans 3,300 12 4,680 24 5,940 36 13,920 13,920 72
2
Prepare conceptual Electrical Switchgear Relocation Plans 0 1,560 8 0 1,560 1,560 8
3 Prepare conceptual force main and sump pump plans 0 0 0 0 0 0
4 Prepare conceptual engineer's cost estimate 2,200 8 1,560 8 0 3,760 3,760 16
5 Prepare Basis of Design Memo 3,300 12 6,240 32 2,640 16 12,180 12,180 60
6 Meet with City to review BOD 550 2 390 2 0 940 940 4
17 Reimbursibles 0 0 0 0 0 0
0 0 0
9,350 34 14,430 74 8,580 52 32,360 32,360 160
4.Geotechnical and Environmental Services
1 Perform geotechnical Studies 0 0 0 0 0 0
2 Prepare geotechnical report 0 0 0 0 0 0
3 Prepare landfill closure plan 0 0 0 0 0 0
4 Coordinate with regulatory agencies 0 0 0 0 0 0
18 Reimbursibles 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
Subtotal
Subtotal
Subtotal
Subtotal
Subconsultant Name: Schaaf & Wheeler PIC/PM Design Engineer CAD Technician
City of South San Francisco
Consulting Services for Oyster Point Sanitary Sewer Pump Station Relocation, SS2202
Design Schedule/Cost Estimate
11/29/2022
FILL IN CORRECT POSITION TITLE AND CORRECT HOURLY RATE/POSITION
TOTAL TOTAL
Sub TOTAL WH LABOR
Task TASK DESCRIPTION $275 HRS $195 HRS $165 HRS LABOR $ ALL $ HOURS
Subconsultant Name: Schaaf & Wheeler PIC/PM Design Engineer CAD Technician
5 Contract Documents
1 Prepare 60% Pump Station Plans 4,400 16 9,750 50 9,900 60 24,050 24,050 126
2 Prepare 60% Elec. Switchgear Relocation Plans 1,100 4 1,560 8 0 2,660 2,660 12
3 Prepare 60% Force Main and Sump Pump Plans 3,300 12 4,680 24 3,960 24 11,940 11,940 60
4 Prepare technical specifications 3,300 12 10,920 56 0 14,220 14,220 68
5 Update engineers cost estimate 1,100 4 3,120 16 0 4,220 4,220 20
6 Submit 60% PS&E package to City 0 1,560 8 0 1,560 1,560 8
7 Meet with City to review 60% PS&E package 550 2 390 2 0 940 940 4
7 Address City Comments on Plans,develop to 90%3,300 12 4,680 24 5,280 32 13,260 13,260 68
8 Address City Comments on estimate, develop to 90%1,100 4 780 4 0 1,880 1,880 8
9 Address City comments on tech specs, develop to 90%1,100 4 3,120 16 0 4,220 4,220 20
11 Prepare contract book 0 0 0 0 0 0
12 Meet with City to review 90% PS&E package 550 2 390 2 0 940 940 4
13 Address City Comments on 90% PS&E, finalize 100% PS&E 2,200 8 3,120 16 16 5,336 5,336 24
14 Submit 100% PS&E to City for Bidding 1,100 4 1,560 8 0 2,660 2,660 12
17 Reimbursibles 0 0 0 0 0 0
23,100 84 45,630 234 19,156 116 87,886 87,886 434
6 Public Bidding/Construction Support Services
1 Attend Pre-Bid Meeting 550 2 390 2 940 940 4
2 Respond to bidders questions 0 0 0 0 0 0
3 Issue up to two bid addenda 1,100 4 1,170 6 1,320 8 3,590 3,590 18
13 Reimbursables 0 0 0 0 0 0
1,650 6 1,560 8 1,320 8 4,530 4,530 22
58,300 212 72,400 368 32,686 198 163,386 163,386 778
Notes:
GRAND TOTAL
1. The amounts may vary between tasks and individuals but the Grand Total amount will not be exceeded without approval of the Client.
2. Total All$ includes subconsultants and reimbursable costs.
3. Hourly rates effective through December 31, 2023 and subject to revision annually thereafter.
4. All positions may not be shown. If a position is not shown the Charge Rate Fee Schedule will govern.
Subtotal
Subtotal
TOTAL TOTAL
Sub TOTAL WH LABOR
Task TASK DESCRIPTION $310 HRS $245 HRS $215 HRS $150 HRS $155 HRS $115 HRS LABOR $ ALL $ HOURS
1.Project Management
1 Kick-off Meeting and Site Visit 0 0 0 0 0 0 0 0 0 0 0 0
2 Project Coordination 0 0 0 0 0 0 0 0 0 0 0 0
3 Qualiy Control Reviews and Revisions 0 0 0 0 0 0 0 0 0 0 0
4 Develop & Monitoring Schedule, Monitor Budget 0 0 0 0 0 0 0 0 0 0 0
5 Sub-consultant Coord 0 0 0 0 0 0 0 0 0 0
6 Coord with City of SSF 0 0 0 0 0 0 0 0 0 0 0
7 Identify & conduct outreach to stakeholders 0 0 0 0 0 0 0 0 0 0
8 Project Management for Sub-Consultants 0 0 0 0 0 0 0 0 0 0
9 Reimbursibles 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2.Record Search and Site Investigation
1 Obtain Record Utility Information 0 0 0 0 0 0 0 0 0 0 0
2 Utility locating 0 0 0 0 0 0 0 0 0
3 Perform topographic field survey 0 0 0 0 0 0 0 0 0
4 Set up project base map 0 0 0 0 0 0 0 0 0
5 Perform site visit to review ex conditions, revise base maps 0 0 0 0 0 0 0 0 0 0 0 0
6 Review record data 0 0 0 0 0 0 0 0 0 0 0 0
7 Reimbursibles 0 490 2 430 2 0 0 0 920 920 4
0 0 490 2 430 2 0 0 0 0 0 0 920 920 4
3.Conceptual Design and Basis of Design
1 Prepare conceptual Pump Station Plans 0 0 0 0 0 0 0 0 0
2
Prepare conceptual Electrical Switchgear Relocation Plans 0 0 0 0 0 0 0 0 0
3 Prepare conceptual force main and sump pump plans 0 0 0 0 0 0 0 0 0
4 Prepare conceptual engineer's cost estimate 0 0 0 0 0 0 0 0 0
5 Prepare Basis of Design Memo 0 0 0 0 0 0 0 0 0 0
6 Meet with City to review BOD 0 0 0 0 0 0 0 0 0 0
7 Reimbursibles 0 0 0 0 0 0 0 0 0
0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4.Geotechnical and Environmental Services
1 Perform geotechnical Studies 0 0 0 0 0 0 0 0 0
2 Prepare geotechnical report 0 0 0 0 0 0 0 0 0
3 Prepare landfill closure plan 0 0 0 0 0 0 0 0 0
4 Coordinate with regulatory agencies 0 0 0 0 0 0 0 0 0
5 Reimbursibles 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
City of South San Francisco
Consulting Services for Oyster Point Sanitary Sewer Pump Station Relocation, SS2202
Design Schedule/Cost Estimate
11/29/2022
FILL IN CORRECT POSITION TITLE AND CORRECT HOURLY RATE/POSITION
Subconsultant Name: BCA Principal Associate Engineering Manager Assistant Engineer Drafter Admin
Subtotal
Subtotal
Subtotal
Subtotal
TOTAL TOTAL
Sub TOTAL WH LABOR
Task TASK DESCRIPTION $310 HRS $245 HRS $215 HRS $150 HRS $155 HRS $115 HRS LABOR $ ALL $ HOURS
Subconsultant Name: BCA Principal Associate Engineering Manager Assistant Engineer Drafter Admin
5 Contract Documents
1 Prepare 60% Pump Station Plans 0 0 0 0 0 0 0 0 0
2 Prepare 60% Elec. Switchgear Relocation Plans 0 0 0 0 0 0 0 0 0
3 Prepare 60% Force Main and Sump Pump Plans 0 0 0 0 0 0 0 0 0
4 Prepare technical specifications 0 0 0 0 0 0 0 0 0
5 Update engineers cost estimate 0 0 0 0 0 0 0 0 0
6 Submit 60% PS&E package to City 0 0 0 0 0 0 0 0 0
7 Meet with City to review 60% PS&E package 0 0 0 0 0 0 0 0 0
7 Address City Comments on Plans,develop to 90%1,240 4 1,470 6 24,080 112 0 12,400 80 0 39,190 39,190 202
8 Address City Comments on estimate, develop to 90%0 0 0 0 0 0 0 0 0
9 Address City comments on tech specs, develop to 90%0 0 20,640 96 0 0 345 3 20,985 20,985 99
11 Prepare contract book 0 0 0 0 0 0 0 0 0
12 Meet with City to review 90% PS&E package 0 0 0 0 0 0 0 0 0
13 Address City Comments on 90% PS&E, finalize 100% PS&E 0 0 0 0 0 0 0 0 0
14 Submit 100% PS&E to City for Bidding 0 1,470 6 13,760 64 0 1,240 8 230 2 16,700 16,700 80
15 Reimbursibles 0 0 0 0 0 0 0 0 0
1,240 4 2,940 12 58,480 272 0 0 13,640 88 575 5 76,875 76,875 381
6 Public Bidding/Construction Support Services
1 Attend Pre-Bid Meeting 0 0 0 0 0 0 0 0 0
2 Respond to bidders questions 0 490 2 860 4 0 0 0 1,350 1,350 6
3 Issue up to two bid addenda 0 0 0 0 0 0 0 0 0
0 0 490 2 860 4 0 0 0 0 0 0 1,350 1,350 6
1,240 4 3,920 16 59,770 278 0 0 13,640 88 575 5 79,145 79,145 391
Notes:
4. All positions may not be shown. If a position is not shown the Charge Rate Fee Schedule will govern.
Subtotal
Subtotal
GRAND TOTAL
1. The amounts may vary between tasks and individuals but the Grand Total amount will not be exceeded without approval of the Client.
2. Total All$ includes subconsultants and reimbursable costs.
3. Hourly rates effective through December 31, 2023 and subject to revision annually thereafter.
TOTAL TOTAL
Sub TOTAL WH LABOR
Task TASK DESCRIPTION $230 HRS $255 HRS $315 HRS $340 HRS $380 HRS $145 HRS LABOR $ ALL $ HOURS
1.Project Management
1 Kick-off Meeting and site visit 0 0 0 0 0 0 0 0 0
2 Project Coordination 0 0 0 0 0 0 0 0 0
3 Qualiy Control Reviews and Revisions 0 0 0 0 0 0 0 0 0
4 Develop & Monitoring Schedule, Monitor Budget 0 0 0 0 0 0 0 0 0
5 Sub-consultant Coord 0 6,885 27 8,505 27 0 0 0 15,390 15,390 54
6 Coord with City of SSF 0 0 0 0 0 0 0 0 0
7 Identify & conduct outreach to stakeholders 0 0 0 0 0 0 0 0 0
8 Project Management for Sub-Consultants 0 0 0 0 0 0 0 0 0
9 Reimbursibles 0 0 0 0 0 0 0 0 0
0 0 6,885 27 8,505 27 0 0 0 0 0 0 15,390 15,390 54
2.Record Search and Site Investigation
1 Obtain Record Utility Information 0 0 0 0 0 0 0 0 0
2 Utility locating 0 0 0 0 0 0 0 0 0
3 Perform topographic field survey 0 0 0 0 0 0 0 0 0
4 Set up project base map 0 0 0 0 0 0 0 0 0
5 Perform site visit to review ex conditions, revise base maps 0 0 0 0 0 0 0 0 0
6 Review record data 1,840 8 0 1,260 4 0 0 0 3,100 3,100 12
1,840 8 0 0 1,260 4 0 0 0 0 0 0 3,100 3,100 12
3.Conceptual Design and Basis of Design
1 Prepare conceptual Pump Staiton Plans 0 3,825 15 3,780 12 1,360 4 1,140 3 0 10,105 10,105 34
2 Prepare conceptual Electrical Switchgear Relocation Plans 0 0 0 0 0 0 0 0 0
3 Prepare conceptual force main and sump pump plans 0 0 0 0 0 0 0 0 0
4 Prepare conceptual engineer's cost estimate 0 0 0 0 0 0 0 0 0
5 Prepare Basis of Design Memo 0 0 0 0 0 0 0 0 0
6 Meet with City to review BOD 0 0 0 0 0 0 0 0 0
0 0 3,825 15 3,780 12 1,360 4 1,140 3 0 0 10,105 10,105 34
4.Geotechnical and Environmental Services
1 Perform geotechnical Studies 0 0 0 0 0 0 0 0 0
2 Prepare geotechnical report 3,680 16 4,080 16 3,150 10 1,700 5 1,140 3 1,160 8 14,910 14,910 58
3 Prepare Postclosure Development Plan 9,200 40 0 6,300 20 1,700 5 0 0 17,200 17,200 65
4 Coordinate with regulatory agencies 3,450 15 3,825 15 0 0 0 0 7,275 7,275 30
16,330 71 7,905 31 9,450 30 3,400 10 1,140 3 1,160 8 39,385 39,385 153
Subtotal
Subtotal
Subtotal
Subtotal
1 2 3 4 5 6
City of South San Francisco
Consulting Services for Oyster Point Sanitary Sewer Pump Station Relocation, SS2202
Design Schedule/Cost Estimate
11/29/2022
FILL IN CORRECT POSITION TITLE AND CORRECT HOURLY RATE/POSITION
Subconsultant Name: Langan Senior Staff Project Staff Senior Project Staff Senior Assoc.Principal Graphics/WP
TOTAL TOTAL
Sub TOTAL WH LABOR
Task TASK DESCRIPTION $230 HRS $255 HRS $315 HRS $340 HRS $380 HRS $145 HRS LABOR $ ALL $ HOURS
1 2 3 4 5 6Subconsultant Name: Langan Senior Staff Project Staff Senior Project Staff Senior Assoc.Principal Graphics/WP
5 Contract Documents
1 Prepare 60% Pump Station Plans 0 2,550 10 3,150 10 680 2 0 0 6,380 6,380 22
2 Prepare 60% Elec. Switchgear Relocation Plans 0 0 0 0 0 0 0 0 0
3 Prepare 60% Force Main and Sump Pump Plans 0 0 0 0 0 0 0 0 0
4 Prepare technical specifications 0 0 0 0 0 0 0 0 0
5 Update engineers cost estimate 0 0 0 0 0 0 0 0 0
6 Submit 60% PS&E package to City 0 0 0 0 0 0 0 0 0
7 Meet with City to review 60% PS&E package 0 0 0 0 0 0 0 0 0
7 Address City Comments on Plans,develop to 90%0 0 0 0 0 0 0 0 0
8 Address City Comments on estimatie, develop to 90%0 0 0 0 0 0 0 0 0
9 Address City comments on tech specs, develop to 90%0 0 0 0 0 0 0 0 0
10 Prepare contract book 0 0 0 0 0 0 0 0 0
11 Submit 100% PS&E ro City for Bidding 0 0 0 0 0 0 0 0 0
12 Meet with City to review 90% PS&E package 0 0 0 0 0 0 0 0 0
13 Address City Comments on 90% PS&E, finalize 100% PS&E 0 0 0 0 0 0 0 0 0
14 Submit 100% PS&E ro City for Bidding 0 0 0 0 0 0 0 0 0
15 0 0 0 0 0 0 0 0 0
16 0 0 0 0 0 0 0 0 0
17 Reimbursibles 0 0 0 0 0 0 0 0 0
0 0 2,550 10 3,150 10 680 2 0 0 0 0 6,380 6,380 22
6 Public Bidding/Construction Support Services
1 Attend Pre-Bid Meeting 0 0 0 0 0 0 0 0 0
2 Respond to bidders questions 0 2,550 10 3,150 10 680 2 0 0 6,380 6,380 22
3 Issue up to two bid addenda 0 0 0 0 0 0 0 0 0
0 0 2,550 10 3,150 10 680 2 0 0 0 0 6,380 6,380 22
18,170 79 23,715 93 29,295 93 6,120 18 2,280 6 1,160 8 80,740 80,740 297
Notes:
4. All positions may not be shown. If a position is not shown the Charge Rate Fee Schedule will govern.
Subtotal
Subtotal
GRAND TOTAL
1. The amounts may vary between tasks and individuals but the Grand Total amount will not be exceeded without approval of the Client.
2. Total All$ includes subconsultants and reimbursable costs.
3. Hourly rates effective through December 31, 2023 and subject to revision annually thereafter.
TOTAL TOTAL
Sub TOTAL WH LABOR
Task TASK DESCRIPTION $249 HRS $261 HRS $150 HRS $158 HRS $132 HRS LABOR $ ALL $ HOURS
1.Project Management
1 Kick-off Meeting and Site Visit 1,992 8 1,992 8 1,992 8 0 0 5,976 5,976 24
2 Project Coordination 1,992 8 6,264 24 0 0 2,112 16 10,368 10,368 48
3 Qualiy Control Reviews and Revisions 4,980 20 6,264 24 0 0 0 11,244 11,244 44
4 Develop & Monitoring Schedule, Monitor Budget 0 4,176 16 0 0 0 4,176 4,176 16
5 Sub-consultant Coord 0 0 0 0 0 0 0 0
6 Coord with City of SSF 0 4,176 16 0 0 0 4,176 4,176 16
7 Identify & conduct outreach to stakeholders 0 0 0 0 0 0 0 0
8 Project Management for Sub-Consultants 0 0 0 0 0 0 0 0
9 Reimbursibles 249 1 261 1 150 1 0 0 660 660 3
9,213 37 23,133 89 2,142 9 0 0 2,112 16 36,600 36,600 151
2.Record Search and Site Investigation
1 Obtain Record Utility Information 0 0 0 0 0 0 0 0
2 Utility locating 0 0 0 0 0 0 0 0
3 Perform topographic field survey 0 0 0 0 0 0 0 0
4 Set up project base map 0 0 0 0 0 0 0 0
5 Perform site visit to review ex conditions, revise base maps 0 2,088 8 1,200 8 0 0 3,288 3,288 16
6 Review record data 0 3,132 12 2,400 16 0 0 5,532 5,532 28
7 Reimbursibles 0 522 2 300 2 0 0 822 822 4
0 0 5,742 22 3,900 26 0 0 0 0 9,642 9,642 48
3.Conceptual Design and Basis of Design
1 Prepare conceptual Pump Station Plans 0 0 0 0 0 0 0 0
2
Prepare conceptual Electrical Switchgear Relocation Plans 0 4,176 16 3,600 24 1,264 8 0 9,040 9,040 48
3 Prepare conceptual force main and sump pump plans 0 0 0 0 0 0 0 0
4 Prepare conceptual engineer's cost estimate 996 4 4,176 16 3,600 24 0 0 8,772 8,772 44
5 Prepare Basis of Design Memo 996 4 4,176 16 3,600 24 0 528 4 9,300 9,300 48
6 Meet with City to review BOD 0 2,088 8 1,200 8 0 0 3,288 3,288 16
7 Reimbursibles 0 0 0 0 0 0 0 0
0 0 0 0
1,992 8 14,616 56 12,000 80 1,264 8 528 4 30,400 30,400 156
4.Geotechnical and Environmental Services
1 Perform geotechnical Studies 0 0 0 0 0 0 0 0
2 Prepare geotechnical report 0 0 0 0 0 0 0 0
3 Prepare Postclosure Development Plan 0 0 0 0 0 0 0 0
4 Coordinate with regulatory agencies 0 0 0 0 0 0 0 0
5 Reimbursibles 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
City of South San Francisco
Consulting Services for Oyster Point Sanitary Sewer Pump Station Relocation, SS2202
Design Schedule/Cost Estimate
11/29/2022
FILL IN CORRECT POSITION TITLE AND CORRECT HOURLY RATE/POSITION
Administration
Subtotal
Subtotal
Subtotal
Subconsultant Name: TJCAA Principal in Charge Project Manager Design Engineer CAD Technician
Subtotal
TOTAL TOTAL
Sub TOTAL WH LABOR
Task TASK DESCRIPTION $249 HRS $261 HRS $150 HRS $158 HRS $132 HRS LABOR $ ALL $ HOURS
AdministrationSubconsultant Name: TJCAA Principal in Charge Project Manager Design Engineer CAD Technician
5 Contract Documents
1 Prepare 60% Pump Station Plans 0 0 0 0 0 0 0 0
2 Prepare 60% Elec. Switchgear Relocation Plans 996 4 8,352 32 19,200 128 20,224 128 0 48,772 48,772 292
3 Prepare 60% Force Main and Sump Pump Plans 0 0 0 0 0 0 0 0
4 Prepare technical specifications 2,988 12 20,880 80 0 0 2,640 20 26,508 26,508 112
5 Update engineers cost estimate 0 0 0 0 0 0 0 0
6 Submit 60% PS&E package to City 0 0 0 0 0 0 0 0
7 Meet with City to review 60% PS&E package 0 0 0 0 0 0 0 0
7 Address City Comments on Plans,develop to 90%249 1 522 2 600 4 0 0 1,371 1,371 7
8 Address City Comments on estimate, develop to 90%249 1 522 2 600 4 0 0 1,371 1,371 7
9 Address City comments on tech specs, develop to 90%498 2 1,044 4 2,400 16 0 0 3,942 3,942 22
11 Prepare contract book 0 0 0 0 0 0 0 0
12 Meet with City to review 90% PS&E package 0 1,044 4 0 0 0 1,044 1,044 4
13 Address City Comments on 90% PS&E, finalize 100% PS&E 0 3,132 12 0 0 0 3,132 3,132 12
14 Submit 100% PS&E to City for Bidding 0 2,088 8 0 0 0 2,088 2,088 8
15 Reimbursibles 0 0 0 0 0 0 0 0
4,980 20 37,584 144 22,800 152 20,224 128 2,640 20 88,228 88,228 464
6 Public Bidding/Construction Support Services
1 Attend Pre-Bid Meeting 0 1,044 4 900 6 0 0 1,944 1,944 10
2 Respond to bidders questions 0 0 0 0 0 0 0 0
3 Issue up to two bid addenda 996 4 3,132 12 0 0 0 4,128 4,128 16
996 4 4,176 16 900 6 0 0 0 0 6,072 6,072 26
17,181 69 85,251 327 41,742 273 21,488 136 5,280 40 170,942 170,942 845
Notes:
Subtotal
Subtotal
GRAND TOTAL
1. The amounts may vary between tasks and individuals but the Grand Total amount will not be exceeded without approval of the Client.
2. Total All$ includes subconsultants and reimbursable costs.
3. Hourly rates effective through December 31, 2023 and subject to revision annually thereafter.
4. All positions may not be shown. If a position is not shown the Charge Rate Fee Schedule will govern.
EXHIBIT C
INSURANCE CERTIFICATES
EXHIBIT D
FORM 590