HomeMy WebLinkAboutReso 40-2023 (23-168)• City of South San Francisco P.O. Box 711 (City Hall, 400
• Grand Avenue)
City Council South San Francisco, CA
Resolution: RES 40-2023
File Number: 23-168 Enactment Number: RES 40-2023
RESOLUTION APPROVING THE FIRST AMENDMENT
TO PURCHASE AGREEMENT WITH DELL
MARKETING L.P. IN AN ADDITIONAL AMOUNT OF
$27,559.78, AND A NOT TO EXCEED AMOUNT OF
$267,956.44 FOR THE PURCHASE OF ADDITIONAL
COMPUTER EQUIPMENT AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE FIRST
AMENDMENT TO PURCHASE AGREEMENT; AND
AUTHORIZING A TOTAL PURCHASE BUDGET OF
$297,957 WITH AUTHORIZATION FOR THE CITY
MANAGER TO EXECUTE FUTURE AMENDMENTS IN
AN AMOUNT NOT TO EXCEED $30,000.
WHEREAS, on November 9, 2022 City Council approved the procurement of technology
equipment from Dell Marketing L.P. (Dell) for the new Civic Campus building and equipment replacement
for a total purchase amount of $240,396.66; and
WHEREAS, a fully staffed Civic Campus building may require additional computer equipment for
which additional Dell agreement amendments will be required; and
WHEREAS, City staff recommends procuring an additional 24 Chromebooks for the new Civic
Campus Library Services and 10 additional desktop computers for the annual computer replacement from
Dell Marketing L.P., for an additional $27,559.78; and
WHEREAS, no additional appropriation funding is needed for the purchase of additional computer
equipment; and
WHEREAS, staff will leverage the National Association of State Procurement Officials
("NASPO") ValuePoint Cooperative Purchasing Program which allows the City to "piggyback" on other
agencies' bid processes and take advantage of already contracted low prices, consistent with the Municipal
Code and City purchasing policies.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco
that the City Council hereby take the following actions:
1. Approves a First Amendment to Purchase Agreement with Dell Technologies L.P. for the purchase of
additional computer equipment in the amount of $27,559.78, a copy of which is attached hereto and
incorporated herein as Exhibit B, and a total not to exceed amount of $267,956.44; and
2. Authorizes the City Manager to execute the First Amendment to Purchase Agreement with Dell
Marketing L.P. in substantially the same form as Exhibit A, subject to approval as to form by the
City Attorney, and to take any other action for the purposes of carrying out the intent of this
resolution that do not materially increase the City's obligations; and
City of South San Francisco
File Number: 23-168 Enactment Number: RES 40-2023
3. Authorizes a total purchase budget of $297,957 with authorization for the City Manager to execute
future amendments in an amount not to exceed $30,000
At a meeting of the City Council on 3/8/2023, a motion was made by Councilmember Addiego,
seconded by Councilmember Coleman, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Nicolas, Vice Mayor Nagales, Councilmember Addiego,
Councilmember Coleman, and Councilmember Flores
Attest by 9,00 ytorw
Govea Acosta, City Clerk
City of South San Francisco