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HomeMy WebLinkAbout02.21.2023 PR Comm Minutes CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, FEBRUARY 21, 2023 I. CALL TO ORDER: 7:01 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, February 21, 2023, via teleconference due to the COVID- 19 pandemic and local health orders. II. ROLL CALL: Present: Commissioners Battaglia, Burgo, Camacho, DeNardi, Uy, and Firpo Staff: Greg Mediati, Director of Parks and Recreation Angela Duldulao, Deputy Director of Parks and Recreation Joshua Richardson, Parks Manager Kari Jung, Management Analyst I Erin O’Brien, Business Manager Kasey Jo Cullinan, Recreation Supervisor Jeanette Yoshida, Administrative Assistant II Devin Stenhouse, Acting Recreation Manager III. PLEDGE OF ALLEGIANCE: Skipped due to the virtual meeting setting. IV. AGENDA REVIEW: Change made to agenda regarding presentation of recognition of Francisca Guevarra. This will be agendized for the March meeting instead. V. APPROVAL OF MINUTES OF THE JANUARY 17, 2023, MEETING: Approved by motion. Motion: Commissioner Uy / Seconded: Commissioner DeNardi VI. CITIZEN PARTICIPATION: None were present. VII. Presentations Francisca Guevarra was not available to attend the meeting this evening. The presentation will be rescheduled for the March meeting. VIII. New Business A. Mid-Year Budget Appropriation Requests for Fiscal Year 2022-23 Manager O’Brien gives information on the mid-year budget request for fiscal year 2022-23. Staff has gone before the City Council Budget Subcommittee and all the items brought forward at this meeting have been approved by them and will be going forth to the full City Council at tomorrow’s meeting for approval. A summary of those requests was presented. Costs are estimated for just the remainder of the fiscal year. Management Analyst II (1.0 FTE) – The L|PR Community Resource Analyst will be a shared position with the Library. This position will oversee community resources for the campus, help identify potential grant opportunities and support additional city outreach efforts. Amount: $53,000 Parks and Recreation Commission Minutes of the Meeting of February 21, 2023 Page 2 Recreation Leader III (hourly) – 3.09 FTE • L|PR Community Resource Clerks (2.0 FTE) – Clerks will be shared with the Library. They will provide the welcoming presence on all floors and help with the volume of calls or inquires specific to this building. • L|PR Building Attendants (0.5 FTE) – They will help monitor and support rentals and classes programs. • Seniors Congregate Meal Program (0.4 FTE) – In July, staff received a grant from San Mateo County for a senior meal program. This request is to help support the needs of that program. • SF Opera Event Support Staff (0.19 FTE) – Staff support will be needed in various areas during the three-day event. Total amount for the Recreation Leader III positions: $64,000 Recreation Instructor (hourly) (3.0 FTE) – Based on time needed for onboarding and to properly train new class instructors, this is being requested now prior to the facility opening. Amount: $51,000 Recreation & Community Services Coordinator (1.0 FTE) – This is a budget correction. It was erroneously removed from last year’s budget and was later caught. Amount: $70,000 Park Maintenance Worker – Civic Campus (1.0 FTE) – This is to help maintain the L|PR park and Police Station. There are roughly 6 acres of landscaping needing to be maintained. Amount: $32,000 Park Maintenance Worker – hourly (1.30 FTE) – This is another budget correction. It takes into consideration some missing hours as well as a cost-of-living wage increase that was not applied properly. Amount: $113,000 Senior Building Maintenance Custodians (2.0 FTE) – These would be specifically for L|PR and Police Department. The site adds approximately 80,000 square feet of building area and these staff would be needed to maintain current service levels. Amount: $61,000 Building Maintenance Custodian (4.0 FTE) – These would also be specifically for L|PR and Police Department, similar to above. Amount: $111,000 Commissioner Camacho asked if there is a cap on positions being approved, and if the shared positions would count against the Department’s cap. Manager O’Brien responded in the negative, noting the positions being approved were done so on merit. Manager O’Brien then presents the supplies and services appropriation requests. Corporation Yard HVAC system repairs – The current HVAC system is not working and needs repairs. Amount: $25,000 Parks and Recreation Commission Minutes of the Meeting of February 21, 2023 Page 3 Upgrade MERV 13 HVAC filters in various city buildings – Filters were upgraded from MERV 8 to MERV 13 rated filters due to COVID. This previously was not budgeted. Amount: $80,000 Police Station bird deterrents – Currently birds are landing on the roof and leaving droppings near the buildings air intake as well as exterior windows. Amount: $40,000 MSB fire sprinkler deficiency repairs – Fire sprinkler repairs are needed, and required as long as the building is occupied by the Fire Department or Parks and Recreation. Amount: $41,000 New Pool Pump – In September, the circulation pump for Orange Pool stopped working because the pump bearing wore out. The pool code required the pump to be run 24/7 and maintain a 6-hour turnover rate so the pump had to be replaced immediately in order for the pool to reopen. Amount: $11,000 Support for the SF Opera event – This event is hosted in partnership with the San Francisco Opera. There are costs associated with equipment rentals and decking to protect the lawn during the wet season. Amount: $30,000 Consulting services for the implementation of the Child Care Master Plan – We feel it is important to retain consulting services to help guide and implement the goals detailed in the recently adopted Child Care Master Plan. Amount: $150,000 Manager O’Brien adds that there is another item which in error was not included: consulting services for the L|PR strategic plan. This was not included in the report submitted to the subcommittee, and therefore will not be on the report to Council tomorrow. She explains that they will put in a separate request as a standalone item. Amount: $100,000 Manager O’Brien goes on to share the next list for fiscal year 2022-2023 which is the Proposed Non-General Fund Appropriation Requests. Oyster Point Maintenance Supplies – This is for material costs for the ongoing maintenance of the new park at Oyster Point. Amount: $20,000 Oyster Point water cost adjustment – Water utility costs for Oyster Point. Amount: $51,000 Orange Memorial Park restroom refurbishing – This would include new fixtures, flooring and painting of the restrooms at Orange Memorial Park. This was previously shared by the Commission as an area needing improvement. • Orange Memorial Park Ballfield restroom: $41,000 • Orange Memorial Park Tennis Court restroom: $50,000 • Orange Memorial Park Basketball Court restroom: $50,000 Parks and Recreation Commission Minutes of the Meeting of February 21, 2023 Page 4 Repaving tennis courts – This includes repaving of various tennis courts in City parks. Amount: $94,000 Chair Firpo asked for clarification that the water cost adjustment is for the new park at Oyster Point Marina, and if it is using reclaimed water. Director Mediati responded that yes, it is for the new park area, but it is not reclaimed water. He explains that there have been discussions about expanding reclaimed water here in the future and that they installed purple pipe and irrigation heads for reclaimed water in the event that were to occur. B. Roberta Teglia Center Water Valve Failure and Flooding Update Acting Recreation Manager Stenhouse gives update on the flooding event at Roberta Teglia Center on February 9. A pressurized water valve in the bathroom on the third floor broke, resulting in flooding that went down all the floors below. All floors sustained some damage. Response was swift. The Full of Fun program was going on at the time and staff and volunteers were able to help evacuate everyone safely. A disaster restoration contractor was called out that night and has been treating the building ever since. A month to two-month closure is anticipated for the building at this time but we are working to restore as many of the programs as possible at other locations. The Congregate Meal Program was able to operate as a “grab and go” program. The Tax Program was able to continue as scheduled at the Terrabay Gymnasium. The majority of programs were able to be relocated to other locations. Acting Recreation Manager Stenhouse notes that the damage is still being assessed. Work and restoration will most likely take place starting with the third floor and working down. We are looking into possibly getting the Fernekes Building permitted by County Heath so that the Congregate Nutrition Program can be served out of that facility. It’s not easy getting theses approved with the County in a timely manner. Same goes with the Adult Daycare Program at the Bulos Center. Commissioner DeNardi asked how many people have signed up for the Congregate Meal Program. Acting Recreation Manager Stenhouse responds as of last week it was at 90 and the cap is 95. Recreation Supervisor Cullinan adds that as of today, 10 more applications were received which puts total applications received over 100. Given the timeframe from now until June, serving twice a week, we can serve up to 95 meals per day. Commissioner DeNardi commends staff for their quick response to the flood and also working to make sure there are no breaks in programming and services by finding temporary homes for all the different services offered. Director Mediati adds that Facilities Manager Brian Crume and staff responded the night of the flood and had contractors come out that night to start drying out walls and floors. Most of the equipment drying out the facility should be removed tomorrow which means restoration and repairs can begin. This event will likely result in an insurance claim so it shouldn’t impact the operating budget. Parks and Recreation Commission Minutes of the Meeting of February 21, 2023 Page 5 Commissioner DeNardi thanks staff who responded so quickly, noting most importantly no one was hurt. Chair Firpo also thanked the staff. He asks if there is transportation for people to the different facilities. Acting Recreation Manager Stenhouse responded that he doesn’t believe so because adult daycare has not been relocated and that is the program that the van drivers were driving for. When looking for where to relocate some of these programs they are looking for locations that were relatively close to public transportation. IX. Friends of Parks and Recreation: Manager O’Brien gives update that Friends of the Park will be partnering with the Cultural Arts Commission for fundraising efforts for the San Francisco Opera event. They will be selling beer, wine and water at the Opera and are looking for volunteers to help. If anyone is interested in volunteering, they can reach out to Marie Patea to sign up. X. Beautification Committee: Director Mediati reported there are no updates at this time. XI. Items from Commission: Commissioner Uy talks shares his experience speaking with people from the baseball leagues and they’ve been talking about the issues with holes on the fields. They state that they’ve had to start bringing their own dirt to cover up the holes that are potentially dangerous to the kids. Commissioner Uy asks if we can coordinate with the baseball organizations how we can work together to make sure the fields are taken care of, and holes are covered. He goes on to say that one of the people he spoke to mentioned that he is happy with the gopher trapping but there is still work to be done. Commissioner Uy said he understands that this is a constant battle but maybe we coordinate with them more to make sure the fields are safe. Commissioner Uy shares about hearing that the lights at Orange Park going out. Commissioner Burgo reports she’s heard no comments or complaints from the community. Commissioner Battaglia congratulates Devin for representing us in the Day of Healing program in Washington DC. She inquired about relocating Adult Daycare to the Bulos Center. Commissioner Battaglia also thanked Director Mediati for letting everyone know about Shane Looper’s passing and that she will be sorely missed. She also shares that she attended the “Day of Remembrance” event and found it very interesting. Director Mediati responded that the Bulos Center is currently only licensed for childcare but not adult daycare. Acting Recreation Manager Stenhouse adds that they’re still waiting on the county to approve the license and it takes some time. Commissioner Camacho talks about the multi-generational benefits of co-located preschool and senior programs. Commissioner Camacho acknowledged the passing of Shane Looper, and what a wonderful person she was. She congratulates Chair Firpo and Commissioner Parks and Recreation Commission Minutes of the Meeting of February 21, 2023 Page 6 Battaglia for being reappointed to the Commission. She also congratulates Manager O’Brien for becoming the CPRS District 4 Vice President. Commissioner DeNardi shares items from the community. Some community members who play bocce and pedro at the bocce facility have expressed concern about not being able to see out because of the new windscreen put up around the bocce facility recently. It presents a security concern and isn’t inviting to people walking by. Commissioner Camacho asked who put the windscreen up. Director Mediati clarifies that IACC installed the wind screen. It was communicated with IACC that in the future, they should seek written permission for any improvements. Commissioner Uy agrees that it is very unwelcoming and should be removed. It serves as a barrier. Even at the tennis courts with wind screens, you can still see activity in the courts. Chair Firpo noted he went by the bocce courts and agreed it should be made more transparent so people can see inside. He then noted that he’s driven by Jack Drago Park a few times recently and even though he’s not on the Cultural Arts Commission, would like to suggest putting some art up there. Jack Drago was responsible for starting up the Cultural Arts Commission. XII. Items from Staff: A. Calendar of Events Director Mediati provided a brief update of the Calendar of Events. Acting Recreation Manager Stenhouse provided updates on the registration dates being pushed back. The vendor who prints the guides is delayed, so we won’t have the guides to send out when expected. The resident registration dates will be pushed out by one week. The non-resident registration dates will stay the same. Commissioner DeNardi suggests putting copies of the guide at the libraries and at Orange Pool. Acting Recreation Manager Stenhouse responded that they are printing our class offerings in house and posting them at those and other locations. Commissioner DeNardi also suggested adding a family fun day at the bocce facility as a program once a month. B. Administrative Update Director Mediati takes a moment to acknowledge what a wonderful person Shane Looper was and how involved she was with the Department and community. Manager Richardson gives an update on some of the parks projects. Westborough Park had fences erected around the upper pathways for the pathway repaving project. There are 40 working days in the contract to complete the work. Parks and Recreation Commission Minutes of the Meeting of February 21, 2023 Page 7 Manager Richardson provided an update on Brentwood Park. The back portion of the park has been closed since the storms in early January. Access to the park to clean up the area to reopen was not possible because of the wet conditions. Today was the first day crews were able to work in the park. Then, during the windstorm today, the crew was called out of Brentwood Park to help with approximately 10 to 12 tree incidents elsewhere. During the time the crew was gone, another tree fell at Brentwood Park and crushed the backstop on the baseball field. Luckily that area was still closed. The leagues have been informed about this incident. Manager Richardson also responds on Commissioner Uy’s comment about the holes at the baseball fields. He’s been in contact with the new league representatives and has told them that they can contact him directly with any issues. The new representatives are very collaborative. Director Mediati reminds everyone that next month’s meeting will be in person. Manager Richardson gives update that he has initiated the Sign Hill Master Plan process. A consultant has been onboarded and the Commission will be stakeholders in the process. Manager O’Brien notes that there is information in the packet for the Commission regarding the Cultural Activity Grant. Applications are due by March 15. Chair Firpo requests a minute of silence in memory of Shane Looper. XIII. Adjournment: 8:35p.m. Respectfully submitted by Jeanette Yoshida, Administrative Assistant II Next Meeting: March 21, 2023