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HomeMy WebLinkAbout04.18.2023 PR Comm Minutes CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, APRIL 18, 2023 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, April 18, 2023, in the Council Chambers at the Municipal Service Building. II. ROLL CALL: Present: Commissioners Battaglia, Burgo, Camacho, DeNardi, Uy, and Firpo Absent: Commissioner Lock Staff: Greg Mediati, Director of Parks and Recreation Angela Duldulao, Deputy Director of Parks and Recreation Joshua Richardson, Parks Manager Erin O’Brien, Business Manager Laura Armanino, Recreation Manager Jeanette Yoshida, Administrative Assistant II Philip Vitale, Deputy Director of Capital Projects Anthony Ballinger, Facilities Supervisor III. PLEDGE OF ALLEGIANCE: Supervisor Ballinger led the Pledge of Allegiance. IV. AGENDA REVIEW: There are no changes to the agenda. V. APPROVAL OF MINUTES OF THE March 21, 2023, MEETING: Approved by motion. Motion: Vice Chair DeNardi / Seconded: Commissioner Burgo. VI. CITIZEN PARTICIPATION: Resident Dan DeNardi speaks about the bocce ball fence around courts 1 through 4. He shares that there is an existing chain link fence with a green and yellow screen on it and Parks and Recreation would like to install a new green wind screen similar to what is around the tennis courts. Mr. DeNardi feels that the current chain link fence between the Bocce courts and the Sculpture Garden my not be the most appropriate type of fence to be there because it doesn’t serve a purpose of merging the areas together but instead separates the two areas. He asks that the Commission and Parks and Recreation Department put a plan together for the bocce facility to address key issues for example fence design, security, visibility, accessibility, and others. The facility could also use a plan for upgrade 5 to 10 years out. He states the community is asking for a plan on how to address these key issues. VII. Old Business A. Capital Projects Update: Oyster Point Marina Phase IIC Deputy Director Vitale gives update on Oyster Point Marina 2C and shares a presentation with the Commissioners. He states that the area has seen significant improvements in partnership between private developers and the City. The area known as 2C, is owned by South San Francisco but is operated by the San Mateo County Harbor District. Funds for Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 2 this project were made available through an agreement between the former redevelopment agency and the City of South San Francisco. These improvements focus on parking, landscape, and bay trail improvements. Deputy Director Vitale shares a conceptual design for the improvements. The improvements would be above sea level rise so improvements would not eventually be impacted by rising waters. Some of the areas that are being focused on for the improvements include the roadway in the parking area and parking lot, replacing the accessible parking stalls which will connect to pathways along the bay trail. There will be a picnic area, and a dog park is being proposed as a bid alternate. Deputy Director Vitale goes on to say that landscaping improvements include new trees, ground cover plant material and shrubs. The picnic area will receive new seating and BBQ facilities. There will be a new windscreen and new trash and recycling receptacles and new signage. Bay Trail improvements will include resurfacing of the trail, improved lighting, seating, and signage. Deputy Director Vitale shares that the total project budget for these improvements and repairs is $7 million which includes hard and soft costs. The project is currently being reviewed by BCDC and is expected to go out to bid in late June or July, with the hope to reward the contract for construction in August and are anticipating a 6–8 month construction duration. Chair Firpo asks if the width of the path will be changed. Deputy Director Vitale responds that he believes it will stay the same which are meeting the current BCDC standard with the improvements. Chair Firpo also asks if the striping in the parking lot will remain the same to accommodate boats and trailers. Deputy Director Vitale responds that they are only improving the upper parking lot area which will be restriped but believes that there will be the same number of parking stalls available. VIII. New Business A. Fiscal Year 2023/2024 Proposed Fee Updates Manager O’Brien gives update on the proposed master fee schedule for fiscal year 2023/2024. The department reviews the master fee schedule annually using several mechanisms such as the current consumer price index, inflation for cost of living and comparisons for similar fees from neighboring agencies. Manager O’Brien adds that this year they were also able to add recommendations from the City-wide comprehensive user fee study conducted by Matrix Consulting Group. Manager O’Brien then introduces Courtney Ramos from Matrix Consulting Group. Courtney Ramos shares that the company was hired by the City to do a city-wide comprehensive user fee study, all departments that charge fees for service were looked at. The focus of that study is to look at the full cost of providing a particular service, not just the direct cost but any indirect cost like buildings, utilities, vehicle, and others to provide that particular service. Usually, one of the main drivers of a study like this is to make sure we comply with laws, including propositions 218 and 26 that note public agencies can’t charge more for a service than it costs to provide. Park and Recreation are unique with props 218 and 26 in that you can actually charge in what the market compare because you are not compelled to use that service in South San Francisco. Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 3 Courtney Ramos goes on to note that Matrix staff worked with all the different program area staff to review staff time associated with those programs and the market value of those programs. When looking at Parks and Recreation, direct cost recovery is at 43% and when all overhead costs are added in cost recovery dips down to 27%, which is still within the typical range of what they see, which is 20%-50%. Commissioner Uy states that he noticed there is a 3% increase across the board for resident and non-resident fees and asked if there was a way to significantly increase the non-resident fees instead, to minimize the increase to the residents. Manager O’Brien responds that they are happy to investigate that but states that sometimes it’s hard to recognize how many non-residents are coming in to take classes. So, there would need to be a deeper analysis to gauge that and that it could be something that can be investigated for the future. Vice Chair DeNardi asks what the fee would be for a private rental at the bocce facility. Manager O’Brien responded that the fee for a resident would be $90 after the 3% increase. Vice Chair DeNardi comments that with the bocce facility with all the picnic tables you get, she believes that we can get more revenue for it similar to what is being charged for the Eucalyptus area. Manager O’Brien responds that there are other things that go into it, for example the large BBQ at the Eucalyptus Shelter that gets factored into the price, and says that it can be put on the list of items to look closer at in the future. Commissioner Camacho comments that while she knows we can charge more for fees, she feels like it doesn’t necessarily mean we should. Her priority is that programs remain affordable for the community. Chair Firpo comments that he supports Commissioner Uy’s suggestion of raising fees for non-residents if possible. He recognizes and understands that if there are not that many non-resident people using the programs offered, then you might not see the same revenue increase. Director Mediati added that it varies by program, for example the aquatics program fills up so quickly there are hardly any non-residents that can sign up. The same thing goes for programs like private piano lessons and tennis lessons, but there may be some room to increase non-resident fees in certain other programs. Chair Firpo asks about doing that with rentals to which Director Mediati responded that they’ve looked at it for rentals and they have run into issues where a resident gets the rental permit for the non-resident because they get the cheaper rate. He goes on to say that it’s something they can look at more in detail. Chair Firpo adds that he would like to see the rates as inexpensive as possible for the community but understands there are costs involved and we must be able to recover those costs. Commissioner Camacho comments on the increase of 3% or more across the board city- wide and says she appreciates that Parks and Recreation are at the lower end of the increase at 3% and feels like it is justified by the fact of the COLA increase. Manager O’Brien responds that staff work hard to make these classes affordable and will continue to help with scholarships and payment plans. Director Mediati adds that Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 4 the only fees that will not be going up 3% are the ones that are already above cost recovery and by statute cannot charge more. As mentioned, there was a 3-4% staff increase this year and last year was up to 6% depending on the bargaining unit so there is a tremendous amount of pressure from all departments to help recover some of that additional cost. Director Mediati adds that there are no fees listed for the LPR Building and they will be brought before the Commission at another time after more analysis is done. Manager O’Brien adds that fees for the new sports field will also be brought to the Commission at a later date. Motion to recommend these fees to Council made by Vice Chair DeNardi and seconded by Commissioner Battaglia. Director Mediati takes the vote by roll call, and all are in agreement. B. Co-Sponsored Group Code of Conduct Director Mediati gives report that at a previous meeting Vice Chair DeNardi referenced a Code of Conduct policy that is in place at the Senior Center and asked that one be drafted for Co-Sponsored Groups also. No action on the agenda item is needed tonight but he is looking for thoughts and ideas from the Commission regarding the draft submitted and as to if this is something we want to pursue or if there are pieces of it that should be adapted. It’s been suggested that instead of having a separate code of conduct policy perhaps it is included in the existing Co-Sponsor policies and regulations. Director Mediati goes on to say that he would like to hear feedback to take back and review with staff and also get the legal team to review. Commissioner Uy would like to see a more developed policy with respect to once there has been a violation that there would be either probation, suspension or termination and an appeal process for them if they are terminated. He would like it to state what would happen with each step, who would oversee the review, and which group they would be appealing to. Commissioner Uy likes the policy but feels it needs to be more detailed as to what will happen to hold groups accountable and follow the policies. Chair Firpo comments that there doesn’t seem to be any punishments for someone that broke the rules. He would also like to see this incorporated into the existing agreements we have with the groups and not as a separate document. Commissioner Camacho asks if the intent of this is to regulate the behavior within the groups. She uses youth soccer as an example of if a parent has violated the rules would the whole league get the punishment of probation, suspension, or termination. Chair Firpo commented that if the league doesn’t take action on the parent and lets the behavior continue, then the league should be held responsible. Commissioner Uy comments that when it comes to youth leagues, typically the leagues are responsible for every individual involved. Even if one parent commits something that is heinous then the entire team can be ejected. The organizations need to have policies also that hold their members responsible. Repeat offenders should no longer be able to use our facilities. Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 5 Commissioner Camacho asks if this code of conduct can be brought in to be used Department and/or City wide for facility use, instead of just the Co-Sponsor groups. If we can do a City wide one there would be a standard for the city and each department can add their own amendments separately to fit their needs. Director Mediati responds that they can discuss that with the city attorney and the timing of the move to the LPR building makes sense in terms of the library having their own and Parks and Recreation having their own. Commissioner Camacho then goes on to ask if our policy should be that each Co-Sponsor group have their own processes’ and we are overseeing that or are we going to be the regulating body who is going to be judge and jury over conduct. Chair Firpo responds and references Commissioner Uy’s point in that if each group has their own set of rules, which we require them to have, the Co-Sponsor group would take action and let us know it was handled. Vice Chair DeNardi shares that anytime the City is putting their name on something as support for an organization, that organization needs to make sure they are following all the rules. She goes on to say that things that have been shared by the community to her and other Commissioners should not be ignored. Vice Chair DeNardi feels that the Code of Conduct that was written is clear and straight to the point and recommends that it should be added to the Co-Sponsorship agreement. She also recommended that the leaders of these organizations make sure that share it and make it accessible to their groups. All community members involved in these organizations have a right to look at what is in the Co-Sponsorship agreement because right now it is not being shared. Commissioner Uy comments that based on Vice Chair DeNardi’s comments it seems that there is a group that is violating our expectations and the Commissioners are not aware of all the facts related to it. Commissioner Uy requests that this be added to next month’s agenda to discuss this specific group and what the issues are so that the Commission can come up with a solution that addresses what is going on. Commissioner Camacho asks what is currently in our policies regarding addressing any issues. Director Mediati responds that we currently have an agreement form and policies and procedures. Commissioner Camacho asks if something happened to start this discussion because she is not aware of anything. Vice Chair De Nardi responds that there has been some expression of discrimination and bias and feels there is no room for that especially when it is Co-Sponsored by Parks and Recreation and is sure that the City has its policy, some just seem to ignore it. Director Mediati adds that he can follow up with Commissioner DeNardi to get more details. Commissioner Burgo feels that everyone made good comments and that Vice Chair DeNardi made a good point in having these Co-Sponsored groups required to communicate with everyone involved in their groups of the rules and standards that everyone will be held to. She feels that rule number 10 in this draft should also be Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 6 copied to the Senior Center and Pools Code of Conduct. She suggests that in the written warning, have a signature line for them to acknowledge that they are having this conversation and if they refuse to sign, they are just not allowed to come back. C. Dog Park Survey Results and Future Opportunities Manager Richardson gives an update on the dog park survey and potential opportunities at Oyster Point dog park area. In 2009, prior to the current dog park opening the Commission provided feedback on dog park rules and is now looking for feedback and/or comments on those rules as he shares results from the recent survey. 70% of the respondents were South City residents with a total of 165 respondents overall. The majority of those people visit the park at least once a week. The items they seem to like about the dog park include the size of the park, the physical separation, and general locations. Things they didn’t like were other dog owners’ behavior, need more turf areas and people would like to see more water stations, dog waste stations, trash cans and if possible, to have restrooms nearby. When it came to asking how to separate dogs, whether by size or temperament, people felt like it was preferred to separate by size but still with a large group of people thinking it should be separated by size and temperament which would largely be a self-enforced policy that signage would reinforce. When it came to enforcing the rules, most residents were unsure of how to do that. Many stated more signage in multiple languages would be a good first step. Manager Richardson goes on to note that we do have an opportunity to create a dog park at Oyster Point and right now it is conceptual in design and is a bid alternate. We’re hoping as bids come in, we can fund that portion. One of the questions in the survey was how far people would be willing to travel for the dog park and the top answers ranged from 5 to 20 minutes to get to a dog park, which our farthest neighborhoods would be well within the 20 minutes to the Oyster Point dog park. The survey also helped us understand the most desired amenities to add to this dog park. Manager Richardson believes that if we do move forward with the plans this park could be a destination dog park even though it would be smaller than the Centennial Trail one but would offer views of the bay and would serve the people that use the Bay Trail. He shares that the current rules are in the packet for the Commissioners to review. Commission Uy that a dog park at Oyster Point is a great idea and seems it would be very similar in concept to Seal Point in San Mateo which brings a lot of the community out. He believes the survey is correct in terms of the size separation. Issues that show up on reports regarding dog parks, in particular Centennial, are dog attacks at the large dog section. He goes on to say, until we have a full-time attendant at the dog park, separating by temperament is not a good idea and self-monitoring does not work. Vice Chair DeNardi shares that she knows that there are attacks with the smaller dogs too. She thanks Manager Richardson for having the survey because the information gathered from the community is going to help with the future of the dog park. Vice Chair DeNardi thinks having a dog park in that area is a great idea. Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 7 Commissioner Camacho feels the survey was well done and agrees with the results. She shares that she noticed that running the dog was second on the list and agrees that Oyster Point is a great location for this because of the running path. She goes on to say that it looks like everything on the rules and regulations has been covered but suggests it can be synthesized a little by pairing some things together and moving some lines around. If it's too lengthy people might not read all the way to the bottom. Commissioner Camacho adds that she would like to see the separation done by size as it seems it’s the standard. Commissioner Burgo shares that she shared this survey and was happy that there were good results. She heard that the survey was easy to access and fill out. Chair Firpo responds that he filled it out and it was easy. He was surprised to see the options of size or temperament on the survey, and he picked size. If there was a way to have the size and temperament option that would be perfect. Director Mediati explains that the size and temperament option wouldn’t necessarily be four different areas but in that you would have to consider those two factors individually and decide which space is best for you and would rely on your personal judgement. He says there’s good and bad that comes with self-governing. Manager Richardson shares that typically the users of the dog park are good at self- policing. There have been dog bite incidents including his staff but there are always going to be incidents and that’s why we look for guidance in these rules in case we ever need to fall back on them. Commissioner Burgo shares a thought she had on having a dog park watch group put together, similar to having a neighborhood watch group. Volunteers could be recruited and other dog owners who have a lot of time on their hands would probably be more than willing to volunteer to help. Manager Richardson states that he agrees with Commissioner Camacho’s comment on shortening the rules and asks if the Commission wants to have the rules condensed and brought back to them in another meeting or should he condense the rules and move forward. Commissioners commented that they feel Manager Richardson can move forward after shortening the rules. Deputy Director Vitale shares more information on the potential dog park at Oyster Point. What is being envisioned is just over half an acre for the dog area which will be separated into two areas. Each area will have an accessible pathway, a seating area, a water fountain, and trash cans. The area will be mulched. While the rest of Oyster Point 2C is maintained by the San Mateo Harbor District, the dog park would be maintained by the Parks and Recreation Department. D. Parks Storm Incident Update Manager Richardson gives update on the storm responses around the City from the previous storms we had. There were around 180 reported incidents which includes both Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 8 private and public trees. Most notably of our public tree failures were three large Eucalyptus trees in Orange Park. One tree damaged a netting pole for the new ballfield project, one took down some powerlines and the other causing no damage. Buri Buri experienced a lot of hangers but no large failures. Brentwood Park is still closed due to multiple failures. We are currently getting a third party contractor to do TRAQ certified assessments. Once we get the results from that it will confirm staff suspension on what needs to happen in the back of the park and will begin to take action based on those recommendations. We’ve established a website for Brentwood Park that lays out a timeline and steps that will be taken so everyone can see where we are in the process of mitigating the issues in that park and will be updated periodically as progress moves through. Of all incidents reported, Parks staff responded to a few dozen trees that were blocking streets, most of which were private trees. Alta Loma Park experienced two large eucalyptus failures as well. Manager Richardson explains that he, Greg and Zach went out to Alta Loma Park and identified a few others that needed to be removed in a hastily manner and implemented removal of five other trees. Commissioner Battaglia asked if trees that fell are going to be replaced, especially in Brentwood Park. Manager Richardson responded that when there is a failed tree, we eventually replace them. At Brentwood Park the scope of work likely to happen is going to drastically change that park for quite a while. We have been working with the City Manager and Finance to identify funding to reforest that park after having to remove some trees hazards. A proper irrigation system will need to be installed to get those trees to establishment. We anticipate replanting that park with smaller but still large growing trees like oak and maple trees that will grow 60-80 feet tall. Chair Firpo asked if this impacted little league at all. Manager Richardson responded that Brentwood Park is not open for permitting but there are ample fields for practice. The rains impacted their scheduling because the fields were too saturated, but staff have been working closely with the leagues to get everything up and running and addressing their concerns. Director Mediati adds that in the event you hear public comment regarding the disposition of the trees at Brentwood Park, in addition to what Manager Richardson has mentioned we will also most likely have one or two community town hall meetings or pop-up events at the park where residents can come to ask questions about the plans and future of the park. It will also give an opportunity for public comment and feedback. Commissioner Camacho asks if the storm response this year led to more staff time than previous years and if so, do we need to look at increasing staff if climate change keeps happening and this happens again. Manager Richardson responds that this winter did see more staff time dedicated, although we are not exceeding our current budget. It exhausted the crew but wasn’t a strain budgetarily. The crew was run ragged for four months straight and they still have another couple months’ worth of cleaning up to do. We do keep track of all the incidents and because State of Emergencies were declared we are following through on FEMA processes that have us tracking everything for reimbursements. Fortunately, Parks has been able to get extra staff through the Oyster Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 9 Point Community Fund District and advocating for all the new park spaces that we are getting so it’s not straining the budget. For some of the larger projects where we will have contractors, that would be an exception, because those are going to cost in the many hundreds of thousands of dollars that the department doesn’t have so that needs to be worked out with the City Manager and Finance Department. Some of our extra time spent this year was as a preventative measure and pairing with Public Works with both departments having a very good proactive response. Manager Richardson goes on to say that he had staff working whether they were needed or not just in case because the storms were so unpredictable and believes these storms becoming more of the regular than not. E. Consideration of Movie Night in the Park Film Options Deputy Director Duldulao announces the recruitment of Recreation Manager is complete and is happy to announce Laura Armanino as the official Recreation Program Manager. Deputy Director Duldulao shares that the movie nights for this year are set for July 21st and August 18th. The July event is anticipated to be what we are creating now, as our traditional Park and Recreation month movie night event featuring field day activities. A lot of the details are to be determined but likely will be similar to what we have had in the past. We plan to work with Friends of Parks and Recreation again to host some aspects of the event. For the August event we still need to confirm the use of space and permit with the school district to host the event at the Martin Ballfield. Deputy Director Duldulao shares the options of movies to show which are all on the trending list with the company used to get the movie permits. Movies include: 1. Minions: The Rise of Gru 2. Puss in Boots: The Last Wish 3. Turning Red 4. The Super Mario Bros. Movie (Pending release on 8/15/2023) Deputy Director Duldulao states that she is open to any feedback regarding these movie choices but will still have to work with the City’s vendor on the permits and availability of these movies. Commissioner Burgo would prefer the Super Mario movie for August and Turning Red would be a great option for the July movie night. Just in case Super Mario Bros isn’t available then the Minions would be her second choice. Commissioner Camacho agrees with Commissioner Burgo on the movie choices. Commissioner Uy agrees it should be Super Mario for the August movie night, seems like all the kids want to watch it and it is the highest grossing movie right now. He’s heard that Turning Red is a great coming of age movie that also deals with aspects of culture. He goes on to say that most people love Minions, more so than Puss in Boots. Vice Chair DeNardi shares that she hasn’t seen any of these movies, but the Turning Red movie would be her suggestion for the July movie night. Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 10 Commissioner Battaglia states that she will go along with the group’s choice. Chair Firpo shares that he likes the Minions just because he knows a lot of kids like that and then suggests Galaxy Quest as an option even though it’s not on the list. Feels that adults as well as kids would like that movie. Turning Red appealed to him as well. F. Cancellation of Summer Commission Meeting Chair Firpo shares that staff has recommended that the July meeting be cancelled and asks if anyone has any objections to that. Commissioner Camacho makes a motion to cancel the July meeting, seconded by Commissioner Uy. All Commissioners agree. IX. Friends of Parks and Recreation Deputy Director Duldulao reports that there are no new updates at this time. X. Beautification Committee Manager Richardson reports there are no items at this time. XI. Items from Commission Commissioner Battaglia thanks staff for the reports on the Dog Park Survey and thought they were interesting. She thanks all staff for what they’ve done in response to the storms. Commissioner Uy shares that with all the eucalyptus trees that came down he’s hoping they’ll be replaced with trees that are more native. Really likes the dog park idea at Oyster Point and is very happy that we will continue with the separation of large and small dogs. Commissioner Burgo shares that she had mentioned in a previous meeting that there was a community group that would like to see about adding some wheelchair accessible workout equipment at our parks. She suggests that this be on our radar and considered to be added somewhere in our city. Commissioner Burgo then thanks Director Mediati for following up with her regarding National Night Out. She also shares that she was able to attend bocce ball and had a great time and plans on going again. Director Mediati responded that there is a fairly new fitness equipment cluster behind 988 El Camino Real, across from the Safeway on Chestnut, that is open to the public. Manager Richardson adds that it has a connection to Centennial Trail. Vice Chair DeNardi congratulates Park and Recreation staff for implementing the bocce ball program and shares that they’ve had a lot of people come for the free lessons. She also commented on the Easter Bunny Photo event stating that it was nice to see all the different generations and community come out to enjoy taking photos and all the lawn decorations. Vice Chair DeNardi suggests that when the kids receive their bags there be some eggs already in the bags, so all kids are able to get some eggs even if they aren’t able to grab them. She also shares that Colma has a special timeslot for children with sensory difficulties to do the egg hunt and maybe that’s something we can consider. Vice Chair DeNardi asked if there was age groups set up for the hunt. Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 11 Deputy Director Duldulao responded that it was not set up by age group, it was modeled as our Covid practice where families signed up for timeslots. This is an improvement from the former event because it was getting so big, even with age group designations, it was hard to manage with the number of kids who were there. Vice Chair DeNardi suggests having staff who have a bag of extra eggs there to observe, and they see a child that may not be as fast at finding any eggs as the other kids, the staff can discreetly place an egg next to them so they can find it. Chair Firpo thanks the Parks and Recreation staff for coming up with a plan to help with the food drive pick up after the eucalyptus tree and electricity pole came down. XII. Items from Staff: A. Calendar of Events Director Mediati provides a brief update on the Calendar of Events. One thing not on the calendar that was confirmed at the Council Meeting is the Farmers Market returning to Orange Memorial Park beginning on May 13. B. Administrative Update Director Mediati introduces the new swing shift Building Maintenance Supervisor, Anthony Ballinger. He explains that this is a position that has been lobbied for many years and were finally able to get it. It will be nice to give the evening crew more support, especially because the crew is growing, and we expect to add several more custodians to our team. Supervisor Ballinger gives an update on what his crew is currently focusing on in the City. Throughout December and January, they’ve been waxing or disinfecting carpet areas throughout the City, and performing more detailed preventative maintenance. Director Mediati gives a brief update on the bocce court windscreen. Manager Richardson’s crew went out and took down the tarp which is currently in our possession. The existing green windscreen is there, and staff are looking at options. Chair Firpo shares that he attended the karate tournament, and it was very well attended. Deputy Director Duldulao points out the office clean up listed in the calendar and shares that this is in preparation of the move. Staff were physical cleaning and moving equipment. There was one clean up event in March and there is another scheduled in May to include dumping, scanning, shredding, and indexing. Keeping in mind limited storage with the move, new systems are being put in place to operate differently. Deputy Director Duldulao would also like to recognize Chair Firpo for his award at the Volunteer Gala. Parks and Recreation Commission Minutes of the Meeting of April 18, 2023 Page 12 Manager Armanino shares that she is excited to be in the Recreation Manager position and talks about being with the City for 30 years now. She thanks the Commission in helping advise on all things Parks & Recreation and looks forward to working with them. Manager Richardson gives a quick update on the Sign Hill Master Plan. There was a pop-up event a couple weeks ago where 30 people showed up. The survey ended on April 1 and we received a total of 428 responses. Manager Richardson states he plans to have a town hall meeting in May and that he plans to bring a draft to the June meeting. The final draft will most likely be shared at the August meeting. XIII. Adjournment: 8:50 p.m. Respectfully submitted by Jeanette Yoshida, Administrative Assistant II Next Meeting: May 16, 2023