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Home My WebLink AboutReso 158-2023 (23-803)STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor File : 04-SM-0-SSF HSIPSL-5177(046) Lux & Walnut, Linden & 9th, Linden & 8th, Olvie & Aspen, Olive & Pine, Park & Walnut DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 August 10, 2023 Mr. Angel Torres Senior Civil Engineer City of South San Francisco 550 N. Canal Street South San Francisco, CA 94080 Dear Mr. Torres: Your letter dated August 09, 2023 requested an allocation of State funds from the Highway Safety Improvement Program (HSIP) project (project location: Lux & Walnut, Linden & 9th, Linden & 8th, Olvie & Aspen, Olive & Pine, Park & Walnut). The State hereby makes the allocation in the amount of $249,800.00 of State funds for Construction phase of this project effective August 10, 2023. You may now proceed with the Construction phase of the project. Any work for the Construction phase that has been approved for funding and is performed after this date will be eligible for reimbursement. Please refer to the Finance Letter for the complete approved funding of all phases for this project. This Office will soon send you a Program Supplement Agreement for execution, along with a Master Agreement if one has not been executed. Please do not submit invoices for this project until the agreements are fully executed by both you and the State. Invoices are to be submitted at a minimum of every six (6) months in order to remain active. If you have any questions, please contact your District Local Assistance Engineer. Sincerely, FELICIA HASLEM, Chief Office of Project Management Oversight - North Division of Local Assistance c: DLA AE Project Files (04) DLAE - Ephrem Meharena Local Program Accounting HQ HSIP Manager - Richard Ke EXHIBIT A 00000A292 FOR STATE FUNDED PROJECTS NO 04-5177S21 0421000239 September 13, 2023 04-SM-0-SSF HSIPSL-5177(046) 5177 This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency-State Agreement No. 04-5177S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.approved by the ADMINISTERING AGENCY on (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. Lux & Walnut, Linden & 9th, Linden & 8th, Olvie & Aspen, Olive & Pine, Park & Walnut Improve pedestrian safety 0.0(MILES) State FundsEstimated Cost Matching Funds CITY OF SOUTH SAN FRANCISCO By ________________________________By ________________________________ Title _______________________________ Date _______________________________ Attest _______________________________Date _______________________________ Division of Local Assistance I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer _______________________Date _______________ PROGRAM SUPPLEMENT NO. to ADMINISTERING AGENCY-STATE AGREEMENT Adv. Project ID Date: Location: Project Number: E.A. Number: Locode: PROJECT LOCATION: TYPE OF WORK:LENGTH: LOCAL OTHER $1,167,491.00 $917,691.00 $0.00 Chief, Office of Project Implementation STATE OF CALIFORNIA Department of Transportation $249,800.00 null $249,800.00 1Page of 3Program Supplement 04--517-A292- SERIAL 09/15/2023 8/10/23 EXHIBIT B SPECIAL COVENANTS OR REMARKS 04-SM-0-SSF HSIPSL-5177(046) 1.A. This PROJECT has received STATE funds from Highway Safety Improvement Program (HSIP). The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance with the Highway Safety Improvement Program (HSIP) Guidelines, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right-of-Way (R/W) and Construction (Con). A phase-specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase-specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase. C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE-approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated. D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof. E. This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The delivery requirements may be accessed at: https://dot.ca.gov/programs/local-assistance/fed- and-state-programs/highway-safety-improvement-program/delivery-requirements-status- approved-projects. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W and CON costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and 2Page of 3Program Supplement 04--517-A292- SERIAL SPECIAL COVENANTS OR REMARKS 04-SM-0-SSF HSIPSL-5177(046) payment. H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM provisions. I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects). J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes. K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. 3Page of 3Program Supplement 04--517-A292- SERIAL