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CALL TO ORDER
MINUTES
REGULAR MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, JANUARY 24, 2024
6:30 p.m.
Library Parks and Recreation Building
Council Chambers
901 Civic Campus Way, South San Francisco, CA
Mayor Coleman called the meeting to order at 6:30 p.m.
ROLL CALL
Councilmember Addiego, present
Councilmember Nagales, present
Councilmember Nicolas, present
Vice Mayor Flores, present
Mayor Coleman, present
PLEDGE OF ALLEGIANCE
Assistant City Manager Lee led the pledge.
AGENDA REVIEW
City Manager Ranals stated that Closed Session Item No. 13 would be postponed to a future date.
ANNOUNCEMENTS FROM STAFF
No announcements.
PRESENTATIONS
1. Proclamation Recognizing National Gun Violence Survivors Week January 22-26, 2024.
(James Coleman, Mayor)
Mayor Coleman presented the proclamation to Police Chief Campbell. Chief Campbell thanked the
Council for their support and pledged department support in addressing gun violence.
COUNCIL COMMENTS/REQUESTS
Councilmember Nagales informed the community of recent events attended including the Lunar New
Year Celebration and noted that the City is a welcoming and diverse community. He shared that he
attended the memorial service of Don Horsley former member of the San Mateo County Board of
Supervisors noting his many community contributions and leadership.
Councilmember Nicolas shared that she also attended the memorial service of Don Horsley former
member of the San Mateo County Board of Supervisors and acknowledged his contributions. She
thanked the Library Parks and Recreation staff for their work in recent events. She visited and greeted
the seniors at the Teglia Senior Center as they were making Valentine's Day cards for our troops. She
noted she would be participating in the one -day homeless count on January 25, 2023. She requested
the meeting be adjourned in memory of Eleadora Atienza De Claro, Dennison Raval, and Josie Ricci.
Vice Mayor Flores thanked his colleagues for mentioning the memorial service of Don Horsley
former member of the San Mateo County Board of Supervisors. He shared his excitement in hearing
the turnout for the Lunar Year Celebration. He also shared that he has been working closely with
City Manager Ranals and Public Works to combat illegal dumping in his district.
Councilmember Addiego shared that he participated in a podcast honoring Marty Romero and his
contributions to the South San Francisco Community. The podcast was hosted by his daughter, Chef
Ava Marie Romero.
Mayor Coleman shared his memories of Marty Romero and shared he was always a pleasure to
speak with. He also provided an overview of the events he attended including A Day of Service at
Alta Loma Middle School, the Lunar New Year Celebration, an affordable housing roundtable, and
the panel discussion for Race -Conscious Policies to Address the Housing Crisis hosted by SPUR.
PUBLIC COMMENTS — NON -AGENDA ITEMS
The following individual(s) addressed the City Council:
Cynthia Marcopulos
Charlene Rouspil
Peggy Deras
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which the Council voted and engaged in
discussion of specific items as follows. Item No. 6 was pulled by Councilmember Addiego for further
discussion.
2. Motion to approve the Minutes for January 10, 2024.
3. Report regarding the second reading and adoption of Ordinance 1653-2024 approving a
Development Agreement (DA22-0005) between the City of South San Francisco and HCP
Forbes, LLC for the Vantage Life Science Campus Development Project at 420-490 Forbes
Boulevard. (Christy Usher, Senior Planner)
4. Report regarding Resolution No. 11-2024 authorizing the acceptance of $4,069.14 in funding
from San Mateo County Registration and Elections Division to support a 30-Day Vote Center
at the Main Library, Library I Parks and Recreation Center, for the March 5, 2024 Presidential
Primary Election and amending the Library Department's Fiscal Year 2023-24 Operating
Budget via Budget Amendment Number 24.029. (Valerie Sommer, Library Director)
5. Report regarding Resolution No. 12-2024 approving the South San Francisco Fire
Department's annual inspections performance pursuant to the California Health and Safety
Code Section 13146.4. (Ian Hardage, Fire Marshal)
6. Report regarding Resolution No. 13-2024 authorizing submittal of an application for the
Department of Resources Recycling and Recovery funds allocated through the State of
REGULAR CITY COUNCIL MEETING JANUARY 24, 2024
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California in their fiscal year 2023-24 budget in the amount of $16,427 to support beverage
container recycling programs in South San Francisco and authorizing the City's fiscal year
2023-24 revenue budget adjustment upon receipt of funds pursuant to Budget Amendment
Number 24.031. (Marissa Garren, Management Analyst II)
7. Report regarding Resolution No. 14-2024 approving the Annual Impact Fee and Sewer
Capacity Charge Report for Fiscal Year 2022-23. (Karen Chang, Director of Finance)
Item No. 6: Councilmember Addiego inquired about the use of funding for the program. Management
Analyst Garren provided an overview of grant use including use of BigBelly cans and noted that
additional outreach will be done to educate the public.
Motion — Councilmember Nicolas /Second — Vice Mayor Flores: To approve Consent Calendar 2-7,
by roll call vote: AYES: Councilmembers Addiego, Nagales, Nicolas, and Vice Mayor Flores, and
Mayor Coleman; NAYS: None; ABSENT: None; ABSTAIN: None
ADMINISTRATIVE BUSINESS
8. Report regarding Resolution No. 15-2024 to approve a three-year professional services
agreement with Maze and Associates, Certified Public Accountants, for independent audit
services beginning with the fiscal year ending June 30, 2024, in an amount not to exceed
$290,818, which includes a 10% contingency, with an option to extend for two additional
fiscal years and to authorize the City Manager to execute the agreement. (Karen Chang,
Director of Finance)
Director Chang presented the report and provided an overview of the proposed agreement. Amy
Meyer with Maze and Associates introduced herself and provided information on the services
provided by the firm.
The Council engaged in discussions and requested clarification regarding terms and the selection
process. Director Chang and Consultant Meyer provided clarification and noted that there is a required
partner rotation every 6 years.
Motion — Councilmember Addiego /Second — Councilmember Nagales: To approve Resolution No.
15-2024 to approve a three-year professional services agreement with Maze and Associates, Certified
Public Accountants, for independent audit services beginning with the fiscal year ending June 30,
2024, in an amount not to exceed $290,818, which includes a 10% contingency, with an option to
extend for two additional fiscal years and to authorize the City Manager to execute the agreement, by
roll call vote: AYES: Councilmembers Nagales, Nicolas, and Vice Mayor Flores, and Mayor
Coleman; NAYS: None; ABSENT: None; ABSTAIN: Councilmember Addiego
9. Report regarding Resolution No. 16-2024 accepting the Annual Comprehensive Financial
Report (ACFR) and other related miscellaneous reports for Fiscal Year 2022-23 (Karen
Chang, Finance Director)
Maze and Associates Consultant Meyer presented the annual audit report. The Council engaged in
questions and discussions. Director Chang provided clarification on the acronyms used while
Assistant City Manager Lee provided clarification on the budget process. Councilmember Addiego
suggested that staff seek direction from the Council regarding the pension reserves.
REGULAR CITY COUNCIL MEETING JANUARY 24, 2024
MINUTES PAGE 3
Motion — Councilmember Addiego /Second — Councilmember Nicolas: To approve Resolution No.
16-2024 accepting the Annual Comprehensive Financial Report (ACFR) and other related
miscellaneous reports for Fiscal Year 2022-23, by roll call vote: AYES: Councilmembers Nagales,
Nicolas, and Vice Mayor Flores, and Mayor Coleman; NAYS: None; ABSENT: None; ABSTAIN:
Councilmember Addiego
10. Report regarding Resolution No. 17-2024 appropriating $200,000 of state grant funds for the
Every Kid Deserves a Bike Program and approving Budget Amendment Number 24.024.
(Devin Stenhouse, Diversity, Equity, and Inclusion Officer)
Assistant City Manager Lee presented the report and provided an overview of the program.
Vice Mayor Flores thanked community partners and elected officials for their collaboration and
contributions to the program and noted the program was recognized Countywide. The Council
highlighted the significance of the program and suggested collaborating with the School District to
obtain data on the number of students biking to school and future funding.
Motion — Vice Mayor Flores /Second — Councilmember Nagales: To approve Resolution No. 17-
2024 appropriating $200,000 of state grant funds for Every Kid Deserves a Bike Program and
approving Budget Amendment Number 24.024., by roll call vote: AYES: Councilmembers Nagales,
Nicolas, and Vice Mayor Flores, and Mayor Coleman; NAYS: None; ABSENT: None; ABSTAIN:
Councilmember Addiego
11. Report Regarding Resolution No. 18-2024 Approving a Professional Services Agreement
with Boucher Law, PC in the Amount of $100,000 for Labor Relations Consulting Services.
(Leah Lockhart, Human Resources Director)
Director Lockhart presented the report and provided information on Boucher Law. Founding Attorney
Christopher Boucher introduced himself and provided an overview of the firm and the organizations
he has served.
The Council engaged in questions and discussions surrounding the bidding and rating process,
consistency in presenting outcomes, and services that Boucher Law would provide.
Motion — Councilmember Addiego /Second — Councilmember Nicolas: To approve Resolution No.
18-2024 Approving a Professional Services Agreement with Boucher Law, PC in the Amount of
$100,000 for Labor Relations Consulting Services, by roll call vote: AYES: Councilmembers
Addiego, Nagales, Nicolas, and Mayor Coleman; NAYS: Vice Mayor Flores; ABSENT: None;
ABSTAIN: None
ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS
12.2024 City Council Committee Assignments. (James Coleman, Mayor)
Mayor Coleman suggested the Council review assignments and note any concerns. Councilmember
Nagales stated his appointment to the Transportation Authority is appointed through the Council of
Cities. Vice Mayor Flores noted the appointments to the Conference Center Authority be updated by
the City Clerk's Office. Mayor Coleman requested that the SFO roundtable be added to his calendar.
REGULAR CITY COUNCIL MEETING JANUARY 24, 2024
MINUTES PAGE 4
Vice Mayor Flores noted the League of California Cities would be hosting a 2024 Legislator Address
for the Peninsula Division on Friday, January 26, 2024, at 5:30 p.m. in Palo Alto.
Mayor Coleman stated the prioritizing session for setting policy and initiatives would be hosted this
Saturday to ensure continuity. He also plans to report on his attendance at the US Conference of
Mayors. Councilmember Nicolas suggested a five-year strategic priority plan.
CLOSED SESSION
Entered into Closed Session: 8: 57 p.m.
13. Conference with Legal Counsel - Existing Litigation
(Pursuant to Government Code Section 54956.9(d)(1))
Name of case: Keahi, Devin vs. City of South San Francisco
(Worker's Compensation Appeals Board Case No. ADJ14518543)
(Sky Woodruff, City Attorney, Kyle Royer, RTGR Law, and Leah Lockhart, Human Resources
Director)
Item No. 13 postponed to a future date.
14. Conference with Real Property Negotiators
(Pursuant to Government Code Section 54956.8)
Properties: Parcels on Sign Hill, South San Francisco
(APNs 012-351-020, 012-351-030, 012-024-060, 012-024-070, 012-024-080, 012-024-090,
012-024-100, 012-024-110, and 012-024-120)
Agency Negotiators: Nell Selander, Economic & Community Development Director; Greg
Mediati, Parks and Recreation Director; and Sky Woodruff, City Attorney
Negotiating parties: Syme Venture Partners LP Under negotiation: Price and terms
Resumed from Closed Session: 9: 33 p. m.
Report out of Closed Session by Mayor Coleman: Direction given. No reportable action.
ADJOURNMENT
Being no further business Mayor Coleman adjourned the City Council meeting at 9:34 p.m.
Adjourned in Memory of
Eleadora Atienza De Claro, Dennison Raval, and Josie Ricci
Submitted by:
Jazm' a Miranda
Assistant City Clerk f j
Approved by the City Council:
R!✓UMAR CITY COUNCIL MEETING
MINUTES
Approved by:
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James Coleman
Mayor
JANUARY 24, 2024
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