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HomeMy WebLinkAboutReso 40-2024 (24-204)ATTACHMENT 2 FY 2023-24 General Fund Proposed Budget Adjustments Actual Adopted Budget Approved Budget Adjustment Per Council Action Adjusted Budget Proposed Adjustment Proposed Amended Budget Taxes Property Tax 54,041,118 47,980,000 -47,980,000 1,300,000 49,280,000 Sales Tax 21,735,087 23,351,500 -23,351,500 (1,400,000) 21,951,500 Transient Occupancy Tax 16,357,104 14,910,000 -14,910,000 (910,000) 14,000,000 Other Tax 8,059,817 6,950,000 -6,950,000 (300,000) 6,650,000 Franchise Fees 5,240,637 4,600,000 -4,600,000 -4,600,000 License and Permits 20,467,645 16,962,894 -16,962,894 (4,500,000) 12,462,894 Fines & Forfeitures 757,019 700,000 -700,000 -700,000 Intergovernmental 3,558,740 3,139,827 1,302,744 4,442,571 1,200,000 5,642,571 Charges for Services Planning 486,672 510,000 -510,000 150,000 660,000 Fire 4,481,907 2,728,000 -2,728,000 1,200,000 3,928,000 Parks & Recreation 3,845,325 3,235,240 510,014 3,745,254 -3,745,254 Police 1,238,672 1,246,670 -1,246,670 -1,246,670 City Admin & Other 1,620,612 1,989,347 -1,989,347 -1,989,347 Use of Money & Property (340,684) 3,940,000 -3,940,000 510,000 4,450,000 Other Revenues 353,379 337,826 -337,826 -337,826 Transfers In 5,283,683 7,581,177 1,123,112 8,704,289 1,238 8,705,527 TOTAL REVENUES 147,186,733 140,162,481 2,935,870 143,098,351 (2,748,762) 140,349,589 EXPENDITURES City Council 241,595 269,486 -269,486 -269,486 City Clerk 1,027,826 1,265,010 -1,265,010 -1,265,010 City Treasurer 35,280 133,427 -133,427 -133,427 City Attorney 1,220,059 1,108,825 -1,108,825 -1,108,825 City Manager 3,819,858 4,931,075 90,051 5,021,126 5,021,126 Finance 3,089,871 3,992,281 527,453 4,519,734 -4,519,734 Non expense/Dept 9,357,381 1,894,367 -1,894,367 1,894,367 Human Resources 2,221,159 2,884,524 110,827 2,995,351 -2,995,351 Economic & Comm Development 11,770,930 8,499,933 3,938,700 12,438,633 75,000 12,513,633 Fire 35,512,509 32,761,869 887,974 33,649,843 689,600 34,339,443 Police 36,282,832 36,838,240 113,466 36,951,706 -36,951,706 Public Works 7,936,330 11,954,045 1,867,483 13,821,528 13,821,528 Library 6,475,274 8,044,806 261,289 8,306,095 8,306,095 Parks and Recreation 20,503,316 24,675,441 2,433,966 27,109,407 285,000 27,394,407 Transfers Out 688,940 900,000 3,475,873 4,375,873 4,375,873 TOTAL EXPENDITURES 140,183,160 140,153,329 13,707,082 153,860,411 1,049,600 154,910,011 Revenue in excess of Expenditures 7,003,573 9,152 (10,771,212) (10,762,060) (3,798,362) (14,560,422) Information Technology*3,770,987 4,311,906 929,898 5,037,801 -5,037,801 * Non-General Fund: budgeted as internal service fund in Fund 785 FY 2023-24 REVENUES Attachment 3 FY2023-24 Mid-Year (Expense Requests) Dept Funding Source Fund Description of Item/Service Costs +/(-) Justification/Purpose Duration PUBLIC WORKS Storm Water 740 Storm line repairs identified in Storm Drain Master Plan. 150,000 Contractual services for repairs to city storm drain lines identified in Storm Drain Master Plan. (Storm Maintenance - 740-13820-5001)One-time IT PEG Equipment & Access 786 Upgrade City Manager Conference Room For Special City Council Meetings. 30,000 The purpose of this item is to upgrade the City Manager Conference Room with improved audio and video equipment. The City will install an 80" TV, with high end camera and wireless mics. PEG fund are 5% of franchise fees provided by Comcast, ATT and Astound. These funds can only be used for meeting room improvements.One-time IT PEG Equipment & Access 786 Closed Caption services for City Council Meetings. 25,000 The purpose of this item is to provide closed caption functionality for City Council and Planning Commission meetings. IT recommends using PEG funds which are 5% of franchise fees provided by Comcast, ATT and Astound. These funds can only be used for meeting room improvements.Ongoing ECD General Fund 100 Construction Coordination Consultant - Two year contract through July 1, 2025 75,000 Request for allocation of Building Permit collected fee (Master Fee No. 6.57) into revenue account 100-10410-35103 to fund professional services contract Ongoing ECD Developer Deposits 270 TDM Enforcement and Trip Cap Implementation 50,000 Request for funding from collected General Plan Maintenance Fee (Master Fee No. 6.66) to finalize TDM Enforcement and Trip Cap Implementation and Monitoring Program. To implement General Plan vision and City Council objectives.One-time ECD Developer Deposits 270 Objective Architectural Standards/Ornamentation Update 75,000 Request for funding from collected General Plan Maintenance Fee (Master Fee No. 6.66) to implement General Plan vision and City Council objectives One-time ECD Commercial Linkage 823 Remediation 100,000 Preparing sites for housing suitability One-time ECD Commercial Linkage 823 Property acquisition due dilligence and negotiations 200,000 Consultant support for evaluating (and acquiring) sites suitable for housing One-time PARKS & REC General Fund 100 Contractual lanscape services 125,000 One-Time: Perform tree pruning and removal of hazardous trees on remnant parcels on Westborough (at Oakmont Dr. & Olympic Dr.) One-time PARKS & REC General Fund 100 Contractual lanscape services 10,000 On going funding for the maintenance of the aquired parcels on Westborough (at Oakmont Dr. & Olympic Dr.) Ongoing PARKS & REC General Fund 100 PD Window Washing 40,000 Window washing is need on the interior and exterior of the new PD building. We received quotes from Swinerton and Frank and Grossman to perform the cleaning. Ongoing PARKS & REC Park Acquisition Fund 805 Parkland Acquisition Due diligence 100,000 Surveying, legal support, planning efforts related to potential acquisition of parkland One-time PARKS & REC General Fund 100 Purchase of Westborough Boulevard privately owned parcels along eastbound shoulder 110,000 Funds are needed to acquire privately owned parcels along Westborough Boulevard, between Olympic Drive and Oakmont Drive. Properties to be sold by San Mateo County lien sale. Staff report to City Council on this topic on January 10, 2024 via ECD. One-time FIRE General Fund 100 Administrative Assistant 1 to Management Analyst 1 - Cost differential of hiring (in Q3 of fiscal year) a Management Analyst I rather than an Administrative Assistant I. Ongoing fiscal impact is eastimated to be $50,000 at step 2. Ongoing FIRE General Fund 100 Contracts for Fire Plan Reviews 175,000 Building construction is more active than was projected, there are more complicated projects and staffing in Fire Prevention has been low leading to more plans being sent out for review and creating higher expenses (contracted services for Fire Plan Reviews) One-time FIRE General Fund 100 DHCS Program 506,000 Funds needed to participate in the mandatory DHCS program, called PP-GEMT-IGT. This program has increased ambulance billing revenue Ongoing FIRE General Fund 100 Ambulance Billing Fees 8,600 Vendor Wittman is projected to recover $3.7M (vs original projection of $2.5M) in ambulance billing for SFFD revenue; Wittman's fee is 4% of what is recovered (projected $152K). Vendor Resolve is projected to recover $100K in ambulance billing for SSFFD revenue; Resolve's fee is 30% of what is recovered (projected $35K). With encumbered POs and current budget we anticipate this request will fill the delta. Ongoing Expenses Funding Sources Yes (ongoing) Yes (one-time) YES Total General Fund 639,600 410,000 1,049,600 Developer Deposits - 125,000 125,000 PEG Equipment & Access 25,000 30,000 55,000 Park Acquisition Fund - 100,000 100,000 Commercial Linkage - 300,000 300,000 Storm Water - 150,000 150,000 Total Yes (all funds) 664,600 1,115,000 1,779,600 ` Page 1 Attachment 4 FY2023-24 Mid-Year (Revenue Amendments) Dept Fund Description of Item/Service Costs +/(-) Justification/Purpose Duration FIRE General Fund 100 Paramedic Service Fees 1,200,000.00 With the increased call volume and DHCS Program supplement, we have seen an increase in revenue and anticipate a total of $3.7M for the current fiscal year One-time FIRE General Fund 100 75,000.00 Fire Plan Check Fee One-time ECD General Fund 100 Construction Coordination for Active Building Permit to fund construction 150,000.00 Building Permit collected fee (Master Fee No. 6.57) into revenue account 100-10410-35103 to fund professional services contract Ongoing 1,425,000.00 Requests by Department: YES (ONGOING) yes (One-time) Total Requests FIRE - 1,275,000.00 1,275,000.00 ECD 150,000.00 - 150,000.00 Total 150,000.00 1,275,000.00 1,425,000.00 FY 2023-24 Mid-Year CIP Requests Attachment 5 New Project Funding Source Title Project Name Justification Project Description Amount Requested Consequence (If not funded, what happens?) No ARPA Broadband Expansion Broadband is one of the eligible category to use the ARPA funding. The city will be able to fully committed all ARPA money and provide the needed funding for this project. Installation of fiber optic cables in new City-owned conduits from 550 North Canal to Skyline Blvd in the Westborough Area to provide the middle mile for the carriers to connect to the last mile in the Westborough area $ 289,332 No Citywide Traffic Impact Fees Adaptive Traffic Control Funds for West of 101 $ 100,000 ADC West of 101 will be delayed until Fall 2024. Yes Citywide Traffic Impact Fees Junipero Serra Class 4 Bike Lanes TDA Grant Match $ 50,000 Could be done seperately as a budget amendment in March Yes Citywide Traffic Impact Fees Colma/SSF: El Camino Real Bicycle and Pedestrian Improvement Project (PSR_PDS) and (PAED) Opportunity to follow through on part of the Bike/Ped Master Plan. Colma is leading project and has secured a TA Grant.Caltrans asked to further previous project extentes to Hickey Blvd & ECR for project effectiveness/continuity. PSR-PDS and PAED Phases $ 100,000 Would miss out on TA 90% match and Colma coordinating the project (reduced staff time) No Citywide Traffic Impact Fees Citywide School Traffic Calming Improvement Project ($ 600,000) No Citywide Traffic Impact Fees 2024 Surface Seal Project (Zone 5) To introduce a new funding source to the project with potential transfer from project tr2405 (Citywide School Traffic Safety improvements) to build tr2405 improvements as part of a change order to st2302. $ 600,000 No East of 101 Sewer Impact Fees Sewer Master Plan Additional design cost to update sewer model and report. The Sanitary Sewer Master Plan (SSMP) will evaluate its sanitary sewer system, identify deficiencies that can cause overflows, specify preventive maintenance practices, and develop a list of repair and replacement projects. $ 100,000 Updates to the SSMP will be placed on hold affecting planning on future projects. Yes East of 101 Traffic Impact Fees South San Francisco Shoreline Protection and Connectivity Project Applying for Caltrans grant that is due January 2024. Need funds mid-year to fund consultant Grant application Feasibility study to investigate installing sea level rise preventative measures in the Bay as well as connecting Interstate 380 to the Oyster Point area to protect the community.$ 30,000 At minimum need $18k mid year to pay consultant conducting grant propsal No Infrastructure Reserves Storm Drain Master Plan Additional Storm Drain Cleaning required for condition assessment Hydraulic model of storm drain collection and conveyance system. Additionally, this project will conduct a condition assessment and map all strom drains. This project will determine deficiencies within the city's storm drain system and develop a future capital improvement program for the storm drain system. The master plan could be used to justify capacity charge fees and/or impact fees for infill projects $ 500,000 Fund for CIP FY24-25/miss opportunity to clean the storm drain in this storm season No Park Construction Fees Caltrain Station Enhancement / Karyl Matsumoto Plaza Community Benefits Agreement for 200 Airport. It includes ongoing maintenance of the new plaza and contributions to construction that included $120,000 payment for plaza improvements. This payment was collected on 11/22/22 and went into account: PARK CONSTRUCTION FEE $ 120,000 No Park Land Acquisition Fund Transit Village Park Project Alternativve sites for a park are still being consisdered. Funding is not needed at this time. Should a site be found, funding will be requested via a separate resolution to the City Council. Transit Village Park ($ 2,000,000) No Parking District Funds Parking District Lot Rehabilitation Additional funding to rehabilitate Lots based of Engineers Estimate $ 100,000 Funding Source Yes Citywide Traffic Impact Fees $250,000 East of 101 Sewer Impact Fees 100,000 East of 101 Traffic Impact Fees 30,000 Infrastructure Reserves 500,000 Park Construction Fees 120,000 Parking District Funds 100,000 Park Land Acquisition Fund (2,000,000) ARPA 289,332 Total Funding Requests ($610,668)