HomeMy WebLinkAboutReso 40-2024 (24-204)ATTACHMENT 2
FY 2023-24 General Fund Proposed Budget Adjustments
Actual Adopted Budget
Approved
Budget
Adjustment Per
Council Action Adjusted Budget
Proposed
Adjustment
Proposed
Amended Budget
Taxes
Property Tax 54,041,118 47,980,000 -47,980,000 1,300,000 49,280,000
Sales Tax 21,735,087 23,351,500 -23,351,500 (1,400,000) 21,951,500
Transient Occupancy Tax 16,357,104 14,910,000 -14,910,000 (910,000) 14,000,000
Other Tax 8,059,817 6,950,000 -6,950,000 (300,000) 6,650,000
Franchise Fees 5,240,637 4,600,000 -4,600,000 -4,600,000
License and Permits 20,467,645 16,962,894 -16,962,894 (4,500,000) 12,462,894
Fines & Forfeitures 757,019 700,000 -700,000 -700,000
Intergovernmental 3,558,740 3,139,827 1,302,744 4,442,571 1,200,000 5,642,571
Charges for Services
Planning 486,672 510,000 -510,000 150,000 660,000
Fire 4,481,907 2,728,000 -2,728,000 1,200,000 3,928,000
Parks & Recreation 3,845,325 3,235,240 510,014 3,745,254 -3,745,254
Police 1,238,672 1,246,670 -1,246,670 -1,246,670
City Admin & Other 1,620,612 1,989,347 -1,989,347 -1,989,347
Use of Money & Property (340,684) 3,940,000 -3,940,000 510,000 4,450,000
Other Revenues 353,379 337,826 -337,826 -337,826
Transfers In 5,283,683 7,581,177 1,123,112 8,704,289 1,238 8,705,527
TOTAL REVENUES 147,186,733 140,162,481 2,935,870 143,098,351 (2,748,762) 140,349,589
EXPENDITURES
City Council 241,595 269,486 -269,486 -269,486
City Clerk 1,027,826 1,265,010 -1,265,010 -1,265,010
City Treasurer 35,280 133,427 -133,427 -133,427
City Attorney 1,220,059 1,108,825 -1,108,825 -1,108,825
City Manager 3,819,858 4,931,075 90,051 5,021,126 5,021,126
Finance 3,089,871 3,992,281 527,453 4,519,734 -4,519,734
Non expense/Dept 9,357,381 1,894,367 -1,894,367 1,894,367
Human Resources 2,221,159 2,884,524 110,827 2,995,351 -2,995,351
Economic & Comm Development 11,770,930 8,499,933 3,938,700 12,438,633 75,000 12,513,633
Fire 35,512,509 32,761,869 887,974 33,649,843 689,600 34,339,443
Police 36,282,832 36,838,240 113,466 36,951,706 -36,951,706
Public Works 7,936,330 11,954,045 1,867,483 13,821,528 13,821,528
Library 6,475,274 8,044,806 261,289 8,306,095 8,306,095
Parks and Recreation 20,503,316 24,675,441 2,433,966 27,109,407 285,000 27,394,407
Transfers Out 688,940 900,000 3,475,873 4,375,873 4,375,873
TOTAL EXPENDITURES 140,183,160 140,153,329 13,707,082 153,860,411 1,049,600 154,910,011
Revenue in excess of Expenditures 7,003,573 9,152 (10,771,212) (10,762,060) (3,798,362) (14,560,422)
Information Technology*3,770,987 4,311,906 929,898 5,037,801 -5,037,801
* Non-General Fund: budgeted as internal service fund in Fund 785
FY 2023-24
REVENUES
Attachment 3
FY2023-24 Mid-Year (Expense Requests)
Dept Funding Source Fund Description of Item/Service Costs +/(-) Justification/Purpose Duration
PUBLIC WORKS Storm Water 740
Storm line repairs identified in
Storm Drain Master Plan. 150,000
Contractual services for repairs to city storm drain lines identified in
Storm Drain Master Plan. (Storm Maintenance - 740-13820-5001)One-time
IT
PEG Equipment
& Access 786
Upgrade City Manager
Conference Room For Special
City Council Meetings. 30,000
The purpose of this item is to upgrade the City Manager Conference
Room with improved audio and video equipment. The City will install
an 80" TV, with high end camera and wireless mics. PEG fund are 5%
of franchise fees provided by Comcast, ATT and Astound. These
funds can only be used for meeting room improvements.One-time
IT
PEG Equipment
& Access 786
Closed Caption services for City
Council Meetings. 25,000
The purpose of this item is to provide closed caption functionality for
City Council and Planning Commission meetings. IT recommends
using PEG funds which are 5% of franchise fees provided by Comcast,
ATT and Astound. These funds can only be used for meeting room
improvements.Ongoing
ECD General Fund 100
Construction Coordination
Consultant - Two year contract
through July 1, 2025 75,000
Request for allocation of Building Permit collected fee (Master Fee
No. 6.57) into revenue account 100-10410-35103 to fund
professional services contract Ongoing
ECD
Developer
Deposits 270
TDM Enforcement and Trip Cap
Implementation 50,000
Request for funding from collected General Plan Maintenance Fee
(Master Fee No. 6.66) to finalize TDM Enforcement and Trip Cap
Implementation and Monitoring Program. To implement General Plan
vision and City Council objectives.One-time
ECD
Developer
Deposits 270
Objective Architectural
Standards/Ornamentation
Update 75,000
Request for funding from collected General Plan Maintenance Fee
(Master Fee No. 6.66) to implement General Plan vision and City
Council objectives One-time
ECD
Commercial
Linkage 823 Remediation 100,000 Preparing sites for housing suitability One-time
ECD
Commercial
Linkage 823
Property acquisition due
dilligence and negotiations 200,000
Consultant support for evaluating (and acquiring) sites suitable for
housing One-time
PARKS & REC General Fund 100 Contractual lanscape services 125,000
One-Time: Perform tree pruning and removal of hazardous trees on
remnant parcels on Westborough (at Oakmont Dr. & Olympic Dr.)
One-time
PARKS & REC General Fund 100 Contractual lanscape services 10,000
On going funding for the maintenance of the aquired parcels on
Westborough (at Oakmont Dr. & Olympic Dr.)
Ongoing
PARKS & REC General Fund 100 PD Window Washing 40,000
Window washing is need on the interior and exterior of the new PD
building. We received quotes from Swinerton and Frank and
Grossman to perform the cleaning.
Ongoing
PARKS & REC Park Acquisition
Fund 805 Parkland Acquisition Due
diligence 100,000
Surveying, legal support, planning efforts related to potential
acquisition of parkland
One-time
PARKS & REC General Fund 100
Purchase of Westborough
Boulevard privately owned
parcels along eastbound
shoulder
110,000
Funds are needed to acquire privately owned parcels along
Westborough Boulevard, between Olympic Drive and Oakmont Drive.
Properties to be sold by San Mateo County lien sale. Staff report to
City Council on this topic on January 10, 2024 via ECD.
One-time
FIRE General Fund 100
Administrative Assistant 1 to
Management Analyst 1 -
Cost differential of hiring (in Q3 of fiscal year) a Management Analyst
I rather than an Administrative Assistant I. Ongoing fiscal impact is
eastimated to be $50,000 at step 2.
Ongoing
FIRE General Fund 100 Contracts for Fire Plan Reviews 175,000
Building construction is more active than was projected, there are
more complicated projects and staffing in Fire Prevention has been
low leading to more plans being sent out for review and creating
higher expenses (contracted services for Fire Plan Reviews)
One-time
FIRE General Fund 100 DHCS Program 506,000 Funds needed to participate in the mandatory DHCS program, called
PP-GEMT-IGT. This program has increased ambulance billing revenue
Ongoing
FIRE General Fund 100 Ambulance Billing Fees 8,600
Vendor Wittman is projected to recover $3.7M (vs original projection
of $2.5M) in ambulance billing for SFFD revenue; Wittman's fee is 4%
of what is recovered (projected $152K). Vendor Resolve is projected
to recover $100K in ambulance billing for SSFFD revenue; Resolve's
fee is 30% of what is recovered (projected $35K). With encumbered
POs and current budget we anticipate this request will fill the delta.
Ongoing
Expenses
Funding Sources Yes (ongoing) Yes (one-time) YES Total
General Fund 639,600 410,000 1,049,600
Developer Deposits - 125,000 125,000
PEG Equipment &
Access 25,000 30,000 55,000
Park Acquisition
Fund - 100,000 100,000
Commercial
Linkage - 300,000 300,000
Storm Water - 150,000 150,000
Total Yes (all
funds) 664,600 1,115,000 1,779,600
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Page 1
Attachment 4
FY2023-24 Mid-Year (Revenue Amendments)
Dept Fund
Description of
Item/Service Costs +/(-) Justification/Purpose Duration
FIRE
General Fund
100 Paramedic Service Fees 1,200,000.00
With the increased call volume and DHCS Program supplement, we
have seen an increase in revenue and anticipate a total of $3.7M
for the current fiscal year One-time
FIRE General Fund 100 75,000.00 Fire Plan Check Fee One-time
ECD
General Fund
100
Construction
Coordination for Active
Building Permit to fund
construction 150,000.00
Building Permit collected fee (Master Fee No. 6.57) into revenue
account 100-10410-35103 to fund professional services contract Ongoing
1,425,000.00
Requests by
Department: YES (ONGOING) yes (One-time) Total Requests
FIRE - 1,275,000.00 1,275,000.00
ECD 150,000.00 - 150,000.00
Total 150,000.00 1,275,000.00 1,425,000.00
FY 2023-24 Mid-Year CIP Requests Attachment 5
New Project Funding Source Title Project Name Justification Project Description Amount
Requested
Consequence
(If not funded, what
happens?)
No ARPA Broadband Expansion
Broadband is one of the eligible category to use
the ARPA funding. The city will be able to fully
committed all ARPA money and provide the
needed funding for this project.
Installation of fiber optic cables in new City-owned
conduits from 550 North Canal to Skyline Blvd in the
Westborough Area to provide the middle mile for the
carriers to connect to the last mile in the Westborough
area
$ 289,332
No Citywide Traffic Impact Fees Adaptive Traffic
Control
Funds for West of 101 $ 100,000 ADC West of 101 will be
delayed until Fall 2024.
Yes Citywide Traffic Impact Fees
Junipero Serra Class 4
Bike Lanes TDA Grant Match $ 50,000
Could be done seperately as a
budget amendment in March
Yes Citywide Traffic Impact Fees
Colma/SSF: El Camino
Real Bicycle and
Pedestrian Improvement
Project (PSR_PDS) and
(PAED)
Opportunity to follow through on part of the
Bike/Ped Master Plan. Colma is leading project
and has secured a TA Grant.Caltrans asked to
further previous project extentes to Hickey Blvd
& ECR for project effectiveness/continuity.
PSR-PDS and PAED Phases $ 100,000
Would miss out on TA 90% match
and Colma coordinating the
project (reduced staff time)
No Citywide Traffic Impact Fees Citywide School Traffic
Calming Improvement
Project
($ 600,000)
No Citywide Traffic Impact Fees
2024 Surface Seal
Project (Zone 5)
To introduce a new funding source to the
project with potential transfer from project
tr2405 (Citywide School Traffic Safety
improvements) to build tr2405 improvements
as part of a change order to st2302.
$ 600,000
No East of 101 Sewer Impact Fees Sewer Master Plan
Additional design cost to update sewer model
and report.
The Sanitary Sewer Master Plan (SSMP) will evaluate its
sanitary sewer system, identify deficiencies that can
cause overflows, specify preventive maintenance
practices, and develop a list of repair and replacement
projects.
$ 100,000
Updates to the SSMP will be placed
on hold affecting planning on
future projects.
Yes East of 101 Traffic Impact Fees
South San Francisco
Shoreline Protection and
Connectivity Project Applying for Caltrans grant that is due January
2024. Need funds mid-year to fund consultant
Grant application
Feasibility study to investigate installing sea level rise
preventative measures in the Bay as well as connecting
Interstate 380 to the Oyster Point area to protect the
community.$ 30,000
At minimum need $18k mid year to
pay consultant conducting grant
propsal
No Infrastructure Reserves Storm Drain Master Plan
Additional Storm Drain Cleaning required for
condition assessment
Hydraulic model of storm drain collection and
conveyance system. Additionally, this project will
conduct a condition assessment and map all strom
drains. This project will determine deficiencies within the
city's storm drain system and develop a future capital
improvement program for the storm drain system. The
master plan could be used to justify capacity charge fees
and/or impact fees for infill projects
$ 500,000
Fund for CIP FY24-25/miss
opportunity to clean the storm
drain in this storm season
No Park Construction Fees
Caltrain Station
Enhancement / Karyl
Matsumoto Plaza
Community Benefits Agreement for 200 Airport. It
includes ongoing maintenance of the new plaza
and contributions to construction that included
$120,000 payment for plaza improvements. This
payment was collected on 11/22/22 and went into
account: PARK CONSTRUCTION FEE
$ 120,000
No Park Land Acquisition Fund
Transit Village Park
Project
Alternativve sites for a park are still being
consisdered. Funding is not needed at this
time. Should a site be found, funding will be
requested via a separate resolution to the City
Council.
Transit Village Park ($ 2,000,000)
No Parking District Funds Parking District Lot
Rehabilitation
Additional funding to rehabilitate Lots
based of Engineers Estimate
$ 100,000
Funding Source Yes
Citywide Traffic Impact Fees $250,000
East of 101 Sewer Impact Fees 100,000
East of 101 Traffic Impact Fees 30,000
Infrastructure Reserves 500,000
Park Construction Fees 120,000
Parking District Funds 100,000
Park Land Acquisition Fund (2,000,000)
ARPA 289,332
Total Funding Requests ($610,668)