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HomeMy WebLinkAboutP04-0135 Preliminary TDM Program 10-22-2004 1'04 -0 13 S- Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, California 94080 Submitted by: Mark Crane CRANE TRANSPORTATION GROUP 545 Bmnett Avenue Suite 101 San Francisco, California 94131 On behalf of Bayside Area Development LLC SLOUGH ESTATES USAlNc. 400 Oyster Point Boulevard Suite 409 South San Francisco, California 94080 October 22, 2004 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, California 94080 This report has been prepared at the request of Slough Estates (''Slough'') to detail a Preliminary Transportation Demand Management (TDM) Program for their property at 285 East Grand Avenue in South San Francisco to satisfy criteria of both the City of South San Francisco as well as the San Mateo City/ColIDty Association of Governments (C/CAG). Project Summary Building: Project Area: Project F.A.R Est. Project Population: 285 East Grand Avenue 61,770 square feet 55% 191 employees South San Francisco Required Alternative Mode Use: South San Francisco Required Employee Participation: 30% 58 employees (30% x 191 employees) TDM Program Overview Projected individual element goals are based on the level of employee participation util17.ine commute alternatives. It is anticipated that the level of employee participation will increase over time, due to the expanded TDM program efforts and incentives offered to employees. The following goals form the framework of the Slough TDM program. a. Slough shall require all tenants to designate at least one employee as a TDM '1>oint of contact" representative within their respective company. Slough shall coordinate the training of such personnel. Slough will also designate a Slough representative to serve as a resource to each tenant-appointed TDM personnel. Such representative will be available via telephone or email to assist with commute questions, concerns, or transit service problems. This employee will prepare historical surveyed commute records for annual submission of a TDM Report to the City of South San Francisco Planning Department All new tenants and their employees shall be required to participate in a "new employee orientation program". Most importantly, this program will explain the importance of trip reduction methods and their benefits to the commlIDity. The program orientation will also address the TDM mission statement, alternative commute options, provide transit schedules, 10/22/04 CRANE TRANSPORTATION GROUP Page 1 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 maps, and offer free ride matching services. All new employees shall complete a commuter survey indicating the modes of commuting available, and what their expected mode would be. b. Slough shall promote the use of the existing Peninsula Congestion Relief Alliance's ("Alliance"), Utah! East Grand Shuttle Bus System, and the use of public transit modes of travel. These commuter shuttles operate during peak commute hours to the South San Francisco CalTrain Station, and to the South San Francisco Bart Station. c. Slough shall advocate to its tenants the use of the Alliance "Emergency Ride Home" program. This allows employees who utilize alternative fonns of commuting a free ride home for emergencies up to four times per year via taxicabs or rental cars. Slough will assist tenants in procuring grant monies available for such programs. d. Slough shall encourage its tenants to sponsor taxi vouchers for the transportation of employees for medical appointments, during regular business hours. A typical program would apply to rolIDd trip transportation, (20 miles each way), up to two times per year. This is an incentive to not bring a vehicle to work (or to use one). e. Slough shall encournge its tenants to subsidize and match each additional dollar for the Commuter Check Program up to $50.00 per month, per participant In addition, Jre tax payroll deductions will allow up to $100.00 per month for public transit passes, and the expense for participating in vanpools. f Slough shall provide \mlPOOls as an attractive method of commuting. The level of vanpools will be subject to economic feasibility and employee participation. Slough shall reimburse the primary and secondary drivers for required medical exams. Advertising methods such as "wrapping" the vanpools may subsidize some of the operating expenses. Dedicated '1>referential parking" areas will be provided in highly visible and signed areas. Passenger loading areas shall be designated. g. Slough shall require tenants to include shower :fucilities within the tenant spaces to help promote cycling as an alternate commute option. Slough shall designate specific common area locations within the project for bicycle lockers or racks. Common bicycle and transit commute routes will be shared and published b. Slough shall designate signed areas for motorcycle parking. 1 Slough shall supply tenants with information to assist them in developing a formal telecommuting program to be available for selected employees; dependent upon position and specific work requirements. This information shall include "how to" instructions, including sample contracts 10/22/04 CRANE TRANSPORTATION GROUP Page 2 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 between management and employees, feedback mechanism~, with ergonornics, insurance and worker's compensation issues. J. Slough shall encourage tenants to subsidize one-way taxi rides as incentives. Taxi loading zones will be designated. Taxicab vouchers shall be available for local business 1ransportation, including travel to and from the S.F.O. International Airport. Visitor promotional materials will be available to promote the use of public transit to / from SFO Airport. k. Slough shall promote the S.S.F. Downtown Dasher program for midday travel to the downtown area. 1 Slough shall require tenants to provide visitors and job applicants with the local public transportation options, shuttle schedules, and transit maps for the area, to encourage the use of public transit m Slough sball expedite through the tenant TDM ''point of contact" personnel, employee surveys to detennine current modes of commuting. The surveys will be conducted via e-mail, or other acceptable methods of communication. Non-responses to commute surveys are to be colIDted as "drive alone". n. Slough shall develop an Internet web site that will contain a section for commuter infonnation, the results of the current employee commute method survey, as well as the efforts and effectiveness of the TDM Program. New commute options will be advertised and promoted, as well as area transit schedules. o. Slough shall encourage tenants to participate in the Bay Area Air Quality Management District's "Spare the Air" program during tmhea1thy weather conditions. Participants will be requested to not drive to work alone, and seek other methods of commuting. Enrollment will be via the BAAQMD Web page, and a "Spare the Air Day' notification will be sent via e-mail, as soon as it is forecasted. Participation in other local ride share promotions though out the year, will also be encouraged. p. Slough shall reward as special incentives, in recognition of successful carpool efforts, incentive awards such as tune-ups, smog checks and oil changes. q. Slough sball make an annual:financial contnbution to RIDES For Bay Area Commuters, ''Ride Your Bike to Work Week", promotion, to help promote bicycle commuting. r. Slough shall encourage chartering of buses for group activities and off-site meetings. Services shall include booking, group discolIDts, invoicing, and special services, as needed. 10/22/04 CRANE TRANSPORTATION GROUP Page 3 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 s. Slough shall investigate including commuter transportation links to the proposed Oyster Point Ferry Tennina1 at the time that commuter Bay Ferry Services are available. 10/22/04 CRANE TRANSPORTATION GROUP Page 4 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 A. TDM PROGRAM ELEMENTS AND EXPECTED TRIP REDUCTIONS 1. Carpools: New employees shall be required to participate in a new employee orientation program. This program will explain the TDM Mission Statement, explain alternative commute options, and provide transit schedules, maps, and offer free ride matching services to encourage the fonnation of carpools. All new employees will complete an ''Initial Commuter Smvey". The survey will ask new employees to select their expected mode(s) of transportation from a list of commuting options available to the project This method has been proven to be a very effective means to promote alternative commute patterns, before new employees commuting habits are established. Passenger drop off and loading areas shall be designated. Program goal: Employee trips saved daily: 25 participants 50 2. Shuttle: The program shall effectively promote the use of the existing Alliance Shuttle Bus System, and the use of mixed public transit modes. Commuter shuttles operate during peak commute hours to the South San Francisco CalTrain Station, and to the South San Francisco Bart Station. Shuttles connecting to public transit have been identified as the most effective marketing method of attracting passengers to public transit systems. (Source: SamTrans and CalTrain 20 year marketing plans). Program goal: Employee trips saved daily: 20 participants 40 (Additional daytime trips will also be saved utilizing available alternative transportation modes, for lunches, errands, and medical appointments, although not part of these figures). 3. Vanpools: Vanpools shall be provided as an attractive method of commuting. Vanpools will be established, and subsidized, subject to economic feasibility and employee participation. Slough will reimburse the primary and secondary drivers for required medical exams. Advertising methods such as "wrapping" the vanpools may subsidize some of the operating expenses. Dedicated '1>referential parking" areas shall be provided in highly visIble areas. Subsidies for vanpools by employers, is the most desired factor in deciding to vanpool (Source: RIDES 2000 Commute Profile). The program goal assumes two vanpools are in operation. Program goal: Employee trips saved daily: 10 participants 20 10/22/04 CRANE TRANSPORTATION GROUP Page 5 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 4. Bicycling: Bicycling shall be promoted as a viable commute option. Bicycle lockers, storage areas, racks, showers, and reasonable accommodation on transit shuttles will be available. The local Bayside Trail provides important trail links to other areas. Common bicycle and transit commute routes of the employees in the area will be shared and published. Program goal: Employee trips saved daily: 2 participants 4 5. Motorcycles: Motorcycles shall be accommodated in signed designated areas. Motorcycles pollute less, may use caIpoollanes, and cross toll bridges during commute hours for :free. Program goal: Employee trips saved daily: 1 participant 2 6. Emergency Ride Home: The program shall advocate to tenants the use of the Peninsula Congestion Relief Alliance's ''Emergency Ride Home" program. This allows employees who utilize alternative forms of commuting a free ride home for emergencies up to four times per year via taxicabs or rental cars. (50010 grant matching fimds are available to the employers that participate in this program). These types of programs have been identified as the number one incentive for employees to rideshare. Employers have seen increases of 15-20% in ridesharing when this type of program is offered to employees (Source: RIDES 1999 Commute Survey). This program shall promote an increased use of alternative transit, however some employees will already be using these modes. It is a deciding factor in not driving alone, and a valuable method to deal with the unknown urgent need for an employee to quickly get home for emergencIes. Employee trips saved daily: Indirect program benefit 7. Employee Incentives: Slough shall encomage tenants to provide transportation for employee medical appoin1ments, during regular business hours, via taxi vouchers, for a rolIDd trip, up to two times per year. This is an incentive to not bring a vehicle to work. 10/22/04 CRANE TRANSPORTATION GROUP Page 6 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 Per the Commuter Check Program, pre tax payroll deductions will allow the employee up to $100.00 per month for public transit passes, and the expense for participating in vanpools. In addition, Slough will encourage its tenants to subsidize and match this program up to $50.00 per month, per participant Employee trips saved daily: Indirect program benefit 8. Telecommutine: Slough shall supply tenants with infonnation to assist them in developing a formal telecommuting program with "how- to" ins1ructi.ons, including contracts between management and the employees, feedback mechanisms, ergonomics, insurance and worker's compensation issues. The information will also include suggestions for possible methods to track telecommuting days. Employee trips saved daily: Indirect commute impact. 9. Taxicabs: Slough shall encourage use of taxicab vouchers for local business transportation, including travel to and from the S.F.O. International Airport. Employee trips saved daily: Indirect commute impact. 10. SSF Downtown Dasher: Slough shall promote he S.S.F. Downtown Dasher program for midday travel to the downtown area. Slough will encourage its tenants to pay for rOlIDd trip program vouchers. Employee trips saved daily: Indirect commute impact. II. Transit Information: Slough shall require tmants to provide visitors and job applicants with public transportation options, shuttle schedules, and transit maps for the area, to promote the use of public transit Employee trips saved daily: Indirect benefit to program. 12. Surveys: Slough shall conduct employee surveys to detennine current modes of commuting. The surveys will be coniucted via e-mail. Non-responses to commute surveys are to be counted as "drive alone". 10/22/04 CRANE TRANSPORTATION GROUP Page 7 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 Employee trips saved daily: Indirect benefit to program. 13. Transit Website: Slough shall develop a corporate web site that will contain a section for commuter infonnation, schedules, the results of the current employee commute method survey, as well as the efforts and effectiveness of the TDM Program. Also, new commute options will be advertised and promoted. Employee trips saved daily: Indirect benefit to program. 14. TDM Coordinator: Slough shall provide m employee contact person to answer commute questions, concerns, or transit problems. This employee will be available via telephone or 6- mail. This employee will prepare historical surveyed commute records, for annual submission of a TDM Report to the City of South San Francisco Planning Department This person will work in conjunction with the Peninsula Congestion Relief Alliance to assist in the promotion of ridesharing programs, and events. Employee trips saved daily: Indirect benefit to program. 15. Spare the Air: Slough shall encomage employees to participate in the Bay Area Air Quality District's "Spare the Air" program during unhealthy weather conditions. Participants will be requested to rot drive to work alone, and seek other methods of commuting. Enrollment will be via the BAAQMD Web page, and "Spare the Air Day' notification will be sent via e-mail, as soon as it is forecasted Employee trips saved daily: Indirect benefit to program. 10/22/04 CRANE TRANSPORTATION GROUP Page 8 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 B. CITY OF SOUTH SAN FRANCISCO TDM PROGRAM EFFECTIVENESS 285 East Grand Avenue TDM Program Gains (trips elimin~ted): Carpools: Shuttles: Vanpools: Bicycles: Motorcycles: 25 rolIDd trips per day 20 rolIDd trips per day 10 rolIDd trips per day 2 rolIDd trips per day 1 rolIDd trip per day TOTAL: 58 rolIDd trips/day elimin~ted Program Requirement: 58 rolIDd trips/day eliminated (30% of 191 employee rolIDd trips) TDM Program impact: 58 round trips per dayeliminmed Employee daily trips saved: 116 Required Employee Participation Goal: 28.0% Projected Employee Participation: 28.0% PROGRAM ELIMlNATES MORE TRIPS THAN REQUIRED BY SOUTH SAN FRANCISCO 10/22/04 CRANE TRANSPORTATION GROUP Page 9 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080 C. C/CAG TDM PROGRAM EFFECTIVENESS The designed TDM program is required to have the capacity to lilly mitigate the (200) 191 new peak am.! p.rn. commute period trips generated by the project: TDM Measure 1. Bicycle lockers and racks. 2. Showers and chMle:ing rooms 3. Shuttle to transit wi ERH 4. Transit ticket subsidy 5. Preferential parldng carpools 6. Preferential parldng vanpools 7. Vanpool progrmn w/ERH 8. Coordinate TDM programs with Existing Developments 9. Guaranteed Ride Home 10. Participate/Sponsor Transportation Management Association 11. Combine 10 Measures TOTAL: TDM PROGRAM IMPACT: Total C/CAG TDM Program Trip Credit Total New AM/PM Peak Trips C/CAG Trio Credit Rate Total Trio Credit One per every 3 (4 provided) 1 Two per ea. (3 provided) 6 Two per rolIDd trip seat (20 seats provided) 40 One per ea. $20Jmonth min. (20 provided) 20 Two per space (14 spaces provided) 28 Seven per space (4 spaces provided) 28 Ten per space (4 spaces provided) 40 Five for this program 5 (35 slots purchased) 17 Five for this program 5 Five for this program -2 195 195 191 PROGRAM ELIMINATES MORE TRIPS THAN REQUIRED BY C/CAG 10/22/04 CRANE TRANSPORTATION GROUP Page 10 Preliminary Transportation Demand Management Program 285 East Grand Avenue South San Francisco, CA 94080