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HomeMy WebLinkAbout2008-04-03MINUTES Apri/ 3, ZOOS CITY OF SOUTH SAN FRANCISCO REGULAR PLANNING COMMISSION TAPE 1 CALL TO ORDER /PLEDGE OF ALLEGIANCE 7:30 n.m. ROLL CALL PRESENT: Commissioner Oborne, Commissioner Moore, Commissioner Prouty, Commissioner Sim, Commissioner Zemke, Vice Chairperson Teglia and Chairperson Giusti ABSENT: None STAFF PRESENT: Planning Division: Susy Kalkin, Chief Planner Steve Carlson, Senior Planner Bertha Aguilar, Admin. Asst. II Building Division: Barry Mammini, Senior Building Inspector City Attorney: Sky Woodruff, Assistant City Attorney Police Department: Sergeant John Kailas, Planning Liaison CHAIR COMMENTS AGENDA REVIEW ORAL COMMUNICATIONS CONSENT CALENDAR 1. Approval of ]oint City Council Planning Commission meeting minutes of February 20, 2008. Motion Teglia /Second Prouty to approve the Consent Calendar PUBLIC HEARING 2. Oyster Point Parking Variance Kashiwa Fudosan Inc./Owner Robert L. Delsman/Applicant 395 & 400 Oyster Point Blvd. P07-0053: VAR07-0002 & TDM07-0002 None None Parking Variance application and TDM Plan to allow a minimum of 3 parking spaces per 1,000 square feet and to accommodate accessibility upgrades at 395 & 400 Oyster Point Boulevard, in the Planned Commercial (P-C-L) Zone District, in accordance with SSFMC 20.24, 20.82 and 20.120 Public Hearing opened. Chief Planner Kalkin presented the staff report. No Changes Robert Delsman, representing Kashiwa Fudosan Inc., noted that they agree with staff's recommendation and added that there have been no changes or additions to the building since it was constructed in the mid 80s. He stated that the application is to bring the parking into compliance with ADA requirements. Planning Commission Meeting of April 3, 2008 Public Hearing closed. Motion Teglia /Second Sim to approve P07-0053: VAR07-0002 & TDM07-0002 in accordance with the Findings and Conditions of Approval On the question: Commissioner Prouty noted that the TDM has a 20% threshold for alternative mode transportation with a penalty clause and questioned how these were monitored for compliance. Chief Planner Kalkin replied that there are monitoring and reporting requirements for annual and tri-annual reports. She added that many of the projects that have been approved with TDM programs haven't gotten to the occupancy levels that trigger the implementation of the reporting program. Roll Call: Ayes: Commissioner Oborne, Commissioner Zemke, Commissioner Sim, Commissioner Moore, Commissioner Prouty, Vice Chairperson Teglia and Chairperson Giusti Noes: None Abstain: None Absent: None Approved by roll call vote. 3. Wilsey Ham Engineering/applicant GENENTECH INC/owner 1500-1600 GRANDVIEW DR P08-0014: PM08-0001 Tentative Parcel Map application to create two new parcels on a 13.53 acre site at 1500, 1526 and 1600 Grandview Drive in accordance with SSFMC Chapter 20.39, 20.40 and Title 19 (Subdivision Ord.). Parcel A is proposed to be 7.15 acres, Parcel B is proposed to be 6.38 acres. Chief Planner Kalkin presented the staff report. Shar Zamanpour, Genentech was available to answer any questions the Commission might have. Public Hearing closed. The Commission did not have any concerns with the application. Roll Call: Ayes: Commissioner Oborne, Commissioner Zemke, Commissioner Sim, Commissioner Moore, Commissioner Prouty, Vice Chairperson Teglia and Chairperson Giusti Noes: None Abstain: None Absent: None Approved by roll call vote. ADMINISTRATIVE BUSINESS 4. Haggarty, Claire Cecelia/applicant Haggerty, Claire Cecelia/owner 3500 Callan Blvd P07-0022: UP07-0002 s:V~lCwutes\~CwaLCzed M%wutes\o4-os-o8 RPC M%vi.utes.doc gage 2 o f s Planning Commission Meeting of April 3, 2008 6 month review of Use Permit allowing a small portion of the existing building to change from office to commercial recreation within 200 feet of a residential district, and to continue allowing shared parking at 3560 Callan Boulevard in the Commercial (C-1) Zone District in accordance with SSFMC Chapters 20.22.020 (b), 20.020.30, 20.74 & 20.81 Senior Planner Carlson presented the staff report. ]oe Haggarty, applicant, noted that their facility has been open for 2 months and they have several handicap clients who have improved their mobility. Motion Teglia /Second Moore to accept the review as fulfillment of the Use Permit Conditions of Approval. Approved by unanimous voice vote. 5. Double Day Office Services/applicant Krieger, Clarence/owner 340 Shaw Rd. P03-0137: UP03-0026 Review of a Use Permit to allow outdoor storage of trucks and extended hours of operation from 6 AM to 2 AM in the M-1 Industrial Zoning District in accordance with SSFMC 20.30.040 (a), 20.30.040 (b) and 20.81. Senior Planner Carlson presented the staff report. Commissioner Oborne questioned why the reviews took so long being that there are requirements to install catch basins. Senior Planner Carlson stated that they had retrofitted everything but it was flowing over their catch basins and surface of the property. He added that they share a line with the adjacent properly owner who would not allow any installation on their property resulting in redesign of the catch basins. Motion Oborne /Second Teglia to accept the review as fulfillment of the Conditions of Approval. Approved by unanimous voice vote. 6. Fed-Ex Ground/Pat Esquino/applicant A-M-7 ASSOCIATES/owner 222 Littlefield Ave P06-0056: UP06-0017, DR06-0044 & TDM06-0005 One year review of a Use Permit to legalize a commercial postal facility with 24 hour daily operations and generating in excess of 100 average daily vehicle trips, and off-site parking at 222 Littlefield Avenue; Design Review of a new open at-grade parking lot and landscaping upgrades; Transportation Demand Management Plan to reduce traffic associated with the development located at 222 Littlefield in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.32, 20.74, 20.81, 20.85 & 20.120.outdoor overnight storage of up to five (5) tractor trailers, and three (30 foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation; Transportation Demand Management Plan to reduce traffic associated with the development located at 202 Littlefield Avenue in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.71, 20.74, 20.81 & 20.85 & 20.120. Heard in conjunction with item #7. 7. One Year Review -Federal Express Use Permit Fed-Ex Ground/7im Bowman/applicant WELL ENTERPISES/owner 202 Littlefield Ave P06-0054: UP06-0016, DR06-0043 & TDM06-0004 s:~MCwutes~~~wct~%zed r~Lwutes~o-~-os-o8 iz.PC rnCwutes.doc Page s o f s Planning Commission Meeting of April 3, 2008 One Year review of a Use Permit and Design Review allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for occupants of 202 and 222 Littlefield Avenue, outdoor parking for twenty-five (25) vehicles and indoor parking garage for up to eighty-two (82) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and three (30 foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation; Transportation Demand Management Plan to reduce traffic associated with the development located at 202 Littlefield Avenue in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.71, 20.74, 20.81 & 20.85 & 20.120. Senior Planner Carlson presented the staff report. Michael Nilmeyer, architect, presented Matt Francois, legal council who worked on the parking agreement between the two parcels. Mr. Nilmeyer noted that he has met with Senior Planner Carlson, Fire Chief White and Code Enforcement Officer Carney with regard to landscaping issues, the foundation wall, above grade footings, driveway issues and tractors parked in spaces. He noted that the foundation wall pouring impacted the landscaping at the rear of the building and the contractor has been contacted to install landscaping in a week. He noted that the common driveway was required to be replaced by the Engineering Division. He pointed out that the parked tractor has been requested to move and Fed-Ex is addressing this issue. He stated that they have had to look at alternative mitigation measures to deal with the Fire lane. Mr. Nilmeyer added that the bollards were installed because trucks would go through the landscaping and this was done to prevent trucks from destroying the landscaping. He suggested painting the bollards an old fashioned green and adding additional landscaping. With regard to the fine access issue Mr. Nilmeyer stated that he walked the site with staff and they agreed that a fire lane could go around the building in the rear. He added that further into the process they discovered that the proposed fire lane was on railroad company property and they had to move the fire lane. Vice Chairperson Teglia was concerned that there was no facilities manager present to resolve or address the issues and suggested that they be notified of the urgency in resolving the outstanding concerns and questioned the timing for compliance. Mr. Nilmeyer replied that by May 1, 2008 most of the issues will be resolved and there will be progress on the fire lane issues. Commissioner Prouty agreed to allow the applicant to address the outstanding issues by May 1, 2008 with the understanding that the Commission can initiate revocation procedures if they are not resolved. Commissioner Sim noted his disappointment with the project and was surprised that a permit was allowed to continue with serious life safety issues left unresolved, such as the fire lane. He asked Assistant City Attorney Woodruff to comment on the life safety issues and the city being liable. Assistant City Attorney Woodruff replied that although the City would be liable for allowing the situation to continue, Fed Ex has been made aware of the situation and is making sure that the issues are taken care of. Senior Planner Carlson informed the Commission that the Quint has prompted the fire lane requirements on the site to ensure they can enter the site; if they were to have to fight a fire from the street there would be more damage to the building. Commissioner Sim noted that the burden is on the applicant and the City has only allowed this to happen because they are expeditiously trying to resolve the fire lane issue. He added that this is a good example of why a site survey and all the documentation is needed prior to approval of any permit so the Commission knows exactly what is allowed on a certain property. Commissioner Prouty stated that most of the items in the building are flammable, so a fire can become serious. He added that if the fire truck can't get in an additional sprinkler system and hydrants need to be installed. He noted that by the next meeting alternatives need to be given to the Commission. Mr. Nilmeyer noted that a fire hydrant was installed as part of the project and they came up with alternatives for a turnaround. Commissioner Oborne questioned if the debris depicted in the photos was on Fed-Ex properly. Mr. Nilmeyer noted that part of the debris is on the applicant's property and some on an adjacent property. Commissioner Oborne asked if there were measures taken to remove it since it has been there for some time. Mr. Nilmeyer stated that he did not know how long it has been on the site and assumes that the contractor will remove it, but he agreed to follow up. s:v~twutes\~CwA6tzed M%wutes\og-os-o8 R.PC rn~wutes.doc Page 4 o f s Planning Commission Meeting of April 3, 2008 Motion Prouty /Second Sim to review the item on May 1, 2008 with the following direction: • Alternatives to the turnaround will be available to the Commission with a schedule showing tentative completion date • Removal of debris by May 1, 2008 All issues need to be resolved by the next meeting • All contractors need to be in compliance with the Use Permit ITEMS FROM STAFF Chief Planner Kalkin informed the Commission: • 648 Commercial Avenue -The project has been appealed by a neighbor and will be scheduled for City Council consideration • April 19"' tour -The tour will follow the dedication ceremony of Centennial Park. She also added that Council has added a PUC property and Ron Price building tour to the meeting. Chairperson Giusti stated that she will not be in attendance at this meeting. Commissioner Sim noted he would check his schedule as he might be out of town on business. E-mail addresses -Please update a-mail addresses with Planning. • Genentech Annual Report -Staff is looking at having the tour either on a Saturday or an off-Thursday between regular meetings. She asked that the Commission look at their schedules to see which of the dates they can attend. Commissioner Moore stated he would not be available on the off-Thursday. • Meeting coverage -During Bertha Aguilar's absence Patricia Cabano, Building Division's Administrative Assistant will be covering Planning Commission meetings. ITEMS FROM COMMISSION Commissioner Prouty stated that the League of Cities conference was good. Commissioner Moore noted that it was great to get new ideas. Vice Chairperson Teglia noted that some cities have a form based zoning code and noted that this could help SSF revitalize the downtown. He pointed out that the parking program and the rates in Sacramento are based on supply and demand. ITEMS FROM THE PUBLIC Pradeep Gupta noted that he attended a conference called Threshold 2008, which is an effort to address affordable housing in San Mateo and commended the City for their effort in meeting housing needs for South San Francisco and what is required by state law. Chief Planner Kalkin pointed out that the meeting provided information to the public about the Housing Element with is due for an update in 2009. Mr. Gupta offered himself as a participant in the update that the City will be undertaking. AD70URNMENT 9:23 P.M. Motion Teglia /Second Oborne to adjourn the meeting. Approved by unanimous voice vote. Susy Kalkip' Secreta to the Planning Commission City of South San Francisco Mary G sti, Chairperson Planning Commission City of South San Francisco SK/bla s:\r~l%wutes\~~wal%zed r~1%wutes~o4-os-o8 RPC r~t%wutes.doc page s o f s