HomeMy WebLinkAboutReso 102-1998 RESOLUTION NO. 102-98
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS TO IMPLEMENT RAIL-SHUTTLE SERVICE PROGRAMS
FOR EAST OF 101 AREA
WHEREAS, the City desires to enter into an agreement with the Peninsula Corridor Joint
Powers Board ("JPB") for the provision of shuttle and transportation services in the East of 101 area,
and
WHEREAS, the City desires to enter into two agreements with the Multi-City Transportation
Management Agency ("MTSMA") in order to implement the agreement with the JPB, and
WHEREAS, the City anticipates entering into additional agreements with agencies including,
but not limited to, MTSMA in order to provide transportation services pursuant to the agreement with
the JPB.
NOW,
1.
THEREFORE, the City Council does hereby resolve as follows:
The City Manager is authorized to execute the agreement with the JPB, attached hereto
as Exhibit A, related to the provision of rail-shuttle transportation services in the East
of 101 area of the City.
The City Manager is authorized to execute the two agreements with MTSMA, attached
hereto as Exhibit B, related to the Oyster Point Marina Plaza and Utah/Littlefield
Shuttle Programs.
The City Manager is authorized to execute additional agreements with MTSMA or
other agencies in order to provide additional transportation services within the City
pursuant to the agreement with the JPB.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City
Council of the City of South San Francisco at a special meeting held on the llth day
of August , 1998 by the following vote:
AYES: Councilmembers James L. Datzman, Joseph A. Fernekes, Karyl
Matsumoto, John R. Penna and Mayor Eugene R. Mullin
NOES: None
ABSTAIN: None
ABSENT: None
ATTEST:
J:\WPDVVlNRSW~405\O 1LKESOX, AUG98WITSMA. 805
EXHIBIT A TO RESOLUTION NO, 102-98
AGREEMENT CONCERNING MANAGEMENT OF THE
UTAH/GRAND SHUTTLE PROGRAM
THIS AGREEMENT, dated ,1998, by and between THE CITY
OF SOUTH SAN FRANCISCO, a municipal corporation ("City"), and THE MULTI-CITY TSM
AGENCY ("MTSMA"), a joint powers agency, is made with reference to the following facts:
A. The Utah/Grand Shuttle service is a valuable resource to employers in the South
San Francisco area. There is relatively little transit service to the area and many of the employees
in the South San Francisco area are dependent on public transit as their primary commute mode.
B. Toshiba MRI has been acting as the lead employer for the Utah/Grand Shuttle. In
such capacity, Toshiba MRI has served as the fiscal agent, grant recipient, manager of shuttle
logistics and coordinated the efforts of the participating employers.
C. MTSMA has proposed that primary management responsibility for operation of
the Utah/Grand Shuttle service be transferred from Toshiba MRI to MTSMA in order to utilize
MTSMA's personnel resources and expertise in commute alternative programs. MTSMA further
proposed that the City assume the role of lead employer and fiscal agent.
D. The City Council of the City of South San Francisco has determined that the
purposes and objectives of the Utah/Grand Shuttle program can best be served by transferring
primary management responsibility to MTSMA and transferring the fiscal agent role to the City,
thereby establishing a cooperative arrangement between the City and MTSMA to increase
ridership and effectively operate the Program.
NOW, THEREFORE, the parties agree as follows:
1. Effective MTSMA will assume primary responsibility
for managing the Utah/Grand Shuttle program. MTSMA will handle all billing, promotion, grant
reporting and logistical maintenance for the Utah/Grand Shuttle program, including the following
specific responsibilities:
(a)
Billing and Contract Maintenance:
(1)
(2)
(3)
(4)
(5)
Collect and compile ridership data from the shuttle vendor
Invoice participating employers on a quarterly basis
Develop a simplified Consortium Agreement for participating employers
Maintain a billing database
Maintain up-to-date contract and certificate of insurance files
Co)
Grant Reporting and Applications:
(1) Submit monthly ridership reports to funding agencies
(2) Submit all other grant reports to funding agencies as called for in grant
agreements.
(3) Assist City in reapplying for grant funds in future years.
(c)
Shuttle Promotion:
(1) Solicit new employer involvement in the Utah/Grand Shuttle program
(2) Promote ridership from existing participants.
(d)
Logistical Maintenance:
(1) Conduct periodic meetings for participating employers to discuss
improvements to the shuttle program and address other TDM issues.
(2) COordinate shuttle schedule adjustments with participating employers and
shuttle providers.
(3) Coordinate the inclusion of new participants into the shuttle program.
(e)
Ridership Maintenance:
(1) Conduct periodic ridership surveys and on-board checks.
(2) Assume the point of contact and problem solving roll for shuttle riders.
(0
Consensus Building:
(1) MTSMA agrees to form a steering committee with representatives from
Toshiba MRI and City in order to discuss and build consensus on issues
affecting the Utah/Grand Shuttle program.
2. The City of South San Francisco will assume the following responsibilities in
connection with the operation of the Utah/Grand Shuttle program:
(a)
City will assume the fiscal agent roll for the Utah/Grand Shuttle program and
maintain all accounting responsibility for the Program.
(b)
City will receive and deposit all moneys collected fi'om SamTrans/JPB and
reimbursements fi.om participating employers.
(c)
City will be responsible for payment of shuttle operating fees to the chosen shuttle
vendor.
(d)
City will prepare and submit quarterly financial summary reports to
SamTrans/JPB.
(e)
City will cooperate with MTSMA in the preparation of grant applications for
continuance of shuttle funding.
(0 City will assist MTSMA and participate in the shuttle marketing efforts.
(g)
City will be responsible for entering into the grant agreements for shuttle funding
with SamTrans/JPB.
(h) The City agrees to assign a representative to serve on the proposed shuttle steering
committee with MTSMA and Toshiba MRI in order to see that the provisions
contained in this proposal are effectively and efficiently carried out.
4. Neither City nor any officer or employee of City shall be responsible for any damage or
liability occurring by reason of anything done or omitted to be done by MTSMA in the
performance of their duties and responsibilities under this Agreement. Pursuant to Government
Code Section 895.4, MTSMA shall fully indemnify and hold City harmless from any liability
imposed for injury (as defined in Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by MTSMA in the performance of their duties and
responsibilities under this Agreement.
5. Neither MTSMA nor any officer or employee of MTSMA shall be responsible for
any damage or liability occurring by reason of anything done or omitted to be done by City in the
performance of their duties and responsibilities under this Agreement. Pursuant to Government
Code Section 895.4, City shall fully indemnify and hold MTSMA harmless from any liability
imposed for injury (as defined in Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by City in the performance of their duties and
responsibilities under this agreement.
7. This Agreement shall remain in effect until terminated by either party giving not less than
sixty (60) days written notice of termination to the other party.
IN WITNESS WHEREOF, the parties have executed the Agreement the day and
year first above written.
THE CITY OF SOUTH SAN FRANCISCO
By:
City Manager
MULTI-CITY TSM AGENCY
Approved as to form:
Attest:
City Clerk
By: ~/J
By: ~~k''-
!.ty Attorney
~xlc ltive Director
EXHIBIT B TO RESOLUTION NO. 102-98
AGREEMENT CONCERNING MANAGEMENT OF THE
OYSTER POINT SHUTTLE PROGRAM
THIS AGREEMENT, dated ,1998, by and between THE CITY
OF SOUTH SAN FRANCISCO, a municipal corporation ("City"), and THE MULTI-CITY TSM
AGENCY ("MTSMA"), a joint powers agency, is made with reference to the following facts:
A. The Oyster Point Shuttle service is a valuable resource to employers in the South
San Francisco area. There is relatively little transit service to the area and many of the employees
in the South San Francisco area are dependent on public transit as their primary commute mode.
B. Oyster Point Marina Plaza has been acting as the lead employer for the Oyster
Point Shuttle. In such capacity, Oyster Point Marina Plaza has served as the fiscal agent, grant
recipient, manager of shuttle logistics and coordinated the efforts of the participating employers.
C. MTSMA has proposed that primary management responsibility for operation of
the Oyster Point Shuttle service be transferred from Oyster Point Marina Plaza to MTSMA in
order to utilize MTSMA's personnel resources and expertise in commute alternative programs.
MTSMA further proposed that the City assume the role of lead employer and fiscal agent.
D. The City Council of the City of South San Francisco has determined that the
purposes and objectives of the Oyster Point Shuttle program can best be served by transferring
primary management responsibility to MTSMA and transferring the fiscal agent role to the City,
thereby establishing a cooperative arrangement between the City and MTSMA to increase
ridership and effectively operate the Program.
NOW, THEREFORE, the parties agree as follows:
1. Effective MTSMA will assume primary responsibility
for managing the Oyster Point Shuttle program. MTSMA will handle all billing, promotion, grant
reporting and logistical maintenance for the Oyster Point Shuttle program, including the
following specific responsibilities:
(a)
Billing and Contract Maintenance:
(1)
(3)
(4)
Collect and compile ridership data from the shuttle vendor
Invoice participating employers on a quarterly basis
Develop a simplified Consortium Agreement for participating employers
Maintain a billing database
Maintain up-to-date contract and certificate of insurance files
Grant Reporting and Applications:
(1) Submit monthly ridership reports to funding agencies
(2) Submit all other grant reports to funding agencies as called for in grant
agreements.
(3) Assist City in reapplying for grant funds in future years.
(c)
Shuttle Promotion:
(1) Solicit new employer involvement in the Oyster Point Shuttle program
(2) Promote ridership from existing participants.
(d)
Logistical Maintenance:
(1) Conduct periodic meetings for participating employers to discuss
improvements to the shuttle program and address other TDM issues.
(2) Coordinate shuttle schedule adjustments with participating employers and
shuttle providers.
(3) Coordinate the inclusion of new participants into the shuttle program.
(e)
Ridership Maintenance:
(1) Conduct periodic ridership surveys and on-board checks.
(2) Assume the point of contact and problem solving roll for shuttle riders.
(0
Consensus Building:
(1) MTSMA agrees to form a steering committee with representatives from
Oyster Point Marina Plaza, Imatron and City in order to discuss and build
consensus on issues affecting the Oyster Point Shuttle program.
2. The City of South San Francisco will assume the following responsibilities in
connection with the operation of the Oyster Point Shuttle program:
(a)
City will assume the fiscal agent roll for the Oyster Point Shuttle program and
maintain all accounting responsibility for the Program.
(b)
City will receive and deposit all moneys collected from SamTrans/JPB and
reimbursements from participating employers.
(c)
City will be responsible for payment of shuttle operating fees to the chosen shuttle
vendor.
(d)
City will prepare and submit quarterly financial summary reports to
SamTrans/JPB.
(e)
City will cooperate with MTSMA in the preparation of grant applications for
continuance of shuttle funding.
(f) City will assist MTSMA and participate in the shuttle marketing efforts.
(g)
City will be responsible for entering into the grant agreements for shuttle fimding
with SamTrans/JPB.
(h) The City agrees to assign a representative to serve on the proposed shuttle steering
committee with MTSMA, Oyster Point Marina Plaza and Imatron in order to see
that the provisions contained in this proposal are effectively and efficiently carried
out.
4. Neither City nor any officer or employee of City shall be responsible for any damage or
liability occurring by reason of anything done or omitted to be done by MTSMA in the
performance of their duties and responsibilities under this Agreement. Pursuant to Government
Code Section 895.4, MTSMA shall fully indemnify and hold City harmless from any liability
imposed for injury (as defined in Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by MTSMA in the performance of their duties and
responsibilities under this Agreement.
5. Neither MTSMA nor any officer or employee of MTSMA shall be responsible for
any damage or liability occurring by reason of anything done or omitted to be done by City in the
performance of their duties and responsibilities under this Agreement. Pursuant to Government
Code Section 895.4, City shall fully indemnify and hold MTSMA harmless from any liability
imposed for injury (as defined in Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by City in the performance of their duties and
responsibilities under this agreement.
7. This Agreement shall remain in effect until terminated by either party giving not less than
sixty (60) days written notice of termination to the other party.
IN WITNESS WHEREOF, the parties have executed the Agreement the day and
year first above written.
THE CITY OF SOUTH SAN FRANCISCO
By:
City Manager
MULTI-CITY TSM AGENCY
Attest:
By:
Approved as to form:
By:
City Clerk
Executive Director
EXHIBIT B TO RESOLUTION NO. 102-98 ~
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