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Home My WebLink AboutReso 80-1988 RESOLUTION NO. 80-88 CIT~ COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE 1988-89 OPERATING BUDGET FOR THE CITY OF SOUTH SAN FRANCISCO WHER~ , the City Manager and Department Heads have presented the 1988-89 Preliminary Operating Budget for the City of South San Francisco; and WHERE approve t Francisco , the City Council of the City of South San Francisco desires to Preliminary 1988-89 Operating Budget for the City of South San as amended. NOW, , BE IT RESOLVED that the City Council of the City of South San Francisco does hereby approve the 1988-89 Preliminary Operating Budget attached ~s Exhibit "A", as amended to include those additional program requests lnd additional estimated revenues as shown in Exhibit "B", as the 1988-89 O}erating Budget for the City of South San Francisco. I hereby certify that the foregoing Resolution was regularly introduced and adopted the City Council of the City of South San Francisco at a reqular meeting held on the 22nd day of June , 19 88 by the following vote: AYES: Councilmembers Mark N. Addiego, Richard A. Haffey, Gus Nicolopulos, .Roberta Cerri Teglia, and Jack Drago NOES: None ABSTAIN: None ABSENT: None EXHIBIT "B" Resolution No. 80-88 AGENDA TT~M #10 ADDENDUM TO PRELIMINARY 1988-89 OPERATING BUDGET THE PRELIMINARY OPERATING BUDGET SHOWING REVENUES OF $27,566,975 AND EXPENDITURES OF $27,459,319 WILL BE AMENDED AS SHOWN BELOW. REVENUES ESTIMATES WILL TOTAL $27,736,381 AFTER ADJUSTMENTS OF $169,406. EXPENDITURES WILL TOTAL $27,648,225 AFTER ADJUSTMENTS OF $188,906. REVISIONS TO GENERAL FUND REVENUE BUDGET ORIGINAL REVISED NET ESTIMATE ESTIMATE INCREASE CALIFORNIA LIBRARY SERVICES ACT 12000 LIBRARY MISC. REVENUE 12000 TRANSFER FROM SEWER FUND 340000 TO GENERAL FUND 18000 6000 13000 1000 379600 39600 46600 REVISIONS TO GENERAL FUND EXPENDITURE BUDGET DEPARTMENT ITEM ORIGINAL REQUEST CITY COUNCIL POLICE D£PT. COMMUNITY RELATIONS SPECIAL ACTIV. EXP. DRUG £NFORC£M£NT 1500 0 0 REVISED AMOUNT 10000 7000 ilO00 NET INCREASE 8500 SISTER CITY, COM. EVENTS, ETC. 7000 FEE WAIVERS FOR PUBLIC FACILITIES 11000 ADDIT. APPROPRIATION 26500 " I I I PREL IMINA R Y 1988-1989 OPERA TING BUDGET MARK N. ADDIEGO Councilmember BARBARA A. BATTAYA City Clerk CITY OF SOUTH SAN FRANCISCO CITY COUNCIL JOHN L. 131~AGO Mayor ROBERTA CERRI TEGLIA Vice Mayor RICHARD A. HAFFEY Councilmember CITY OFFICIALS MARK LEWIS City Manager VALERIE J. ARMENTO City Attorney ADMINISTRATIVE STAFF ROBERT S. YEE Deputy City Manager/City Engineer Technical & Maintenance Services JAMES L. DATZMAN Chief of Police ALVIN F. FEUERSTEIN, JR. Fire Chief GUS J. NICOLOPULOS Councilmember BEVERLY BONALANZA FORD City Treasurer PAULINE A. MARX Director of Finance JEAN T. SMITH Planning Director JEANNE D. GOODRICH City Librarian & Acting Director of Recreation & Community Services CITY OF SOUTH SAN FRANCISCO 1988-89 BUDGET TABLE OF CONTENTS Memorandum from City Manager Budget Memorandum from Director of Finance City Organization Chart Projected Operating Revenues Operating Budget Expenditure Summary Expenditure Budgets General Fund: City Council City Clerk City Treasurer City Manager City Attorney Community Development & Administration Nondepartmental Fire Department Police Department Technical & Maintenance Services Recreation & Community Services Public Library Operating Funds Sewer Enterprise Fund Landscape Maintenance District Parking Enterprise Fund Special Funds: Self Insurance Fund Gas Tax Fund Equipment Replacement Fund 3 14 15 18 20 23 26 29 43 52 59 71 77 83 84 87 88 89 90 91 92 Redevelopment Agency 93 BUDGET TRANSMITTAL MEMORANDUM APRIL 29, 1988 To: From: Subject: The Honorable City Council City Manager ANNUAL BUDGET FOR FISCAL YEAR 1988-89 In accordance with the requirements of the South San Francisco Municipal Code, I herewith submit the proposed Operating Budget for fiscal year 1988-89. The budget format is in program summary form and reflects the program changes implemented during fiscal year 1987-88. The proposed budget is balanced and is conservative in both revenue and expenditure recommendations. While we have experienced a decline in revenue growth rate for the past few years, the demand for increased expenditures has not declined. In spite of this, this budget is designed to maintain service levels in all areas. Projected General Fund revenues available for operations are expected to increase over last year by approximately 44. Only two new positions are requested in this year's budget proposal, a Code Enforcement Officer and a Building Maintenance Custodian. These requests are considered minimal and are needed to keep up with growing demands in Code Enforcement and Building Maintenance. Departments' requests for materials and services have been held at, approximately, the prior year level. The silver lining in this year's budget is the fact that the City has been holding expenditures down for the last two years. This has put us in a more favorable position than other cities in San Mateo County. If we can continue to hold general expenditures down, we will be able to avoid many of the problems that other cities and the County are suffering and maintain future levels of service to our community. REVENUES Up until the past few years, General Fund Revenues had increased at a rate of 104 or more per year. The past few years have seen this type of revenue growth greatly diminished. The increase for 1988-89 fiscal year is expected to be approximately 44 This diminished revenue expectation is a result of slow sales tax growth and the continued restriction of federal and state revenue sources. Finally, this budget is not based on any fee or tax increases. EXPENDITURES The total increase in General Fund expenditures is approximately $1 million or 44. The majority of this increase represents Memorandum of Understanding adjustments. The salary and benefits portion of the budget represent more than 754 of the total budget. In the Non-Departmental budget $150,000 has been set aside for equipment replacement on an urgent need basis only. An additional $240,000 has been set aside in the Non-Departmental budget as a reserve for MOU adjustments which have not yet been settled. All other M0U adjustments have been fully budgeted. While this is the third tight budget year the City has experienced, some small improvement in the City's finance picture can be seen this year. However, the diminished growth in revenue may be an ongoing trend for the near future. Our efforts in the area of Business Development may help to combat this, but this should be seen only as a long term solution. We look forward to the opportunity to discuss the budget with you. Respect f~ ~)~ submitted, City Manager April 29, 1988 The Honorable City Council 1988-89 Budget Book Director of Finance The 1988-89 Budget Book has been prepared in a manner which is very similar to that of last year. Most of the data in the book was produced using the budgeting software of the IBM System 36 computer. The rest of the book was produced using personal computers with spread sheet, graphics and word processing programs. Revenues are shown with two years of history (1985-86 and 1986-87), current year estimates and projections for 1988-89. Expense budgets are shown with actual expenditures for 1986-87, 1987-88 approved budget amounts and expenditure estimates as well as the amounts requested for 1988-89. The presentation includes enhanced graphics for organizational charts and graphs. I wish to thank all of the City Staff who have participated in the preparation of the budget. I am pleased to present this budget book as my first project as Finance Director. Mark Lewis City Manager Pauline ^. Marx Director of Finance 3 ORGANIZATION - CITY OF SOUTH SAN FRANCISCO CITY COUNCIL CLERK CITY TREASURER ICOMMUNITY DEVELOPMENT AND ADMINISTRATION CITY MANAGER ATTORNEY DEPUTY CITY MANAGER/CITY ENGINEER TECHNICAL & MAINTENANCE SERVICES FINANCE RELATIONS PLANNING I BUILDING INSPECTION ECONOMIC DEVELOPMENT SPECIAL PROJECTS IENGINEERING & TRANSPORTATION ~WATER QUALITY !CONTROL FACILITIES MAINTENANCE PUBLIC WORKS & GARAGE DEPARTMENT FIRE DEPARTMENT LIBRARY DEPARTMENT DEPARTMENT OF RECREATION AND COMMUNITY SERVICES $492,500 (2.1%) $740,000 (3.1°/,a $1,041,000 $990,000 / (4.2%) $.5,770,000 (24.4%) $1,235,000 (5.2%) $2,389,392 (10.1%) $2,630,000 (t 1.2'/.) $8,350,000 (35.3%) [] Property Taxes I~1 Sales Tax !~1 Other Tax Revenue I~ Intergovernmental I-'1 Licenses and Permits ~ Charges for Services I~ Use of Money and Property [] Fines and Other Revenues f'-/]Fund Transfers GENERAL FUND REVENUES 1 988-89 Estimate Fund Transfers Fines and Other Revenues Use of Money and Property Charges for Services Licenses and Permits $492,500 $740,000 $990,000 (4.2%) (2.! %) ~3.1%) Intergovernmental $2.389,392 (1 :).1%) Other Tax Revenue $2,630,000 (11.2%) $1,041,000 (4.4%) $1,23g,000 {5.2% } Property Taxes 0 1 2 3 4 5 6 7 8 $ in Millions $8,350,000 (35.3,%) GENERAL FUND REVENUES 1 988-89 Estimate $ (in ~illions) 3O 25 ' ~ ..................... 10 City of South San Francisco Revenues and Operating Expenditures for General Fund and Other Operating Funds 1979-80 to 1988-89 > i . . . i . ~ . · ' .... 1979-80 1980-81 1981-82 1982-83 1983-84 1984-85 1985-86 1986-87 1987-88 1988-89 Fiscal Years 1988-89 PROJECTED OPERATING REVENUE ACTUAL ACTUAL 1985-86 1986-87 ESTIMATED 1987-88 PROJECTED 1988-89 GENERAL FUND SUPPL-SECURED SECURED PROP TAXES DELINQ PROP TAXES UNSECURED PROP TAX PENALTIES PROP TAX TOTAL PROP TAX SALES & USE FRANCHISE PG&E FRANCHISE CATV FRANCHISE GARBAGE TRANS OCCUP HTL MTL REAL PROP TRANS TAX TOTAL OTHER TAXES BUSINESS LICENSES BICYCLE LICENSES MICROFILMING BLDG DIV PERMITS SPRINKLER GRADING & PW TOTAL LICENSES AND PERMITS TRAF & COURT FINES LIBRARY FINES TOTAL FINES 129203 145707 160000 3709444 4078251 4420000 68604 85800 80000 561765 596748 680000 35961 46731 30000 4504977 4953237 5370000 5770000 7950039 7893595 8100000 8350000 309661 280075 351000 355000 80507 84024 87000 90000 114857 131450 330000 360000 1299368 1352474 1482000 1650000 11.2958 11.3194 141600 175000 9867390 9854812 10491600 10980000 822882 647913 606000 650000 118 71 12291 11039 10000 10000 545633 562915 500000 550000 65 27438 105437 35000 25000 1408427 1327375 1151000 1235000 380853 468988 459000 460000 16309 20645 16000 18000 397162 489633 475000 478000 8 1988-89 PROJECTED OPERATING REVENUE ACTUAL ACTUAL 1985-86 1986-87 ESTIMATED 1987-88 PROJECTED 1988-89 LIBRARY FOUNDATION CA LIB LITERCY GRANT CA LIB SVC ACT EOC ADULT DAY CARE OHP HISTORIC SURVEY SR CITIZENS GRANT CIGARETTE TAX MTR VEH LICENSE FEES TRAILR COACH LIC FEE POST REIMBURSEMENT SUPPL SUBVENTION HOMEOWNER TAX RELIEF MANDATE COST REIMBUR TRAFFIC SIGNAL MAINT/AIRPORT TRAFFIC SIGNAL MAINT/EL CAMINO REAL OFF HIGHWAY MV FEES SBA/PARK REC GRANTS S AIRPRT/UA PKG LOT ATKINSON GRANT SUMMER YOUTH EMPLOY AIRCRAFT NOISE INSUL TOTAL FROM OTHER AGENCIES 40906 43876 41000 44860 108474 99222 121000 90750 15785 24342 8000 12000 5000 10000 93159 116589 99343 90000 226141 207733 212000 200000 1474335 1556762 1736000 1712922 4289 5021 4000 4000 55388 49455 50000 50000 59161 39500 19721 138360 140859 144000 145000 3224 33477 15000 1267 859 1355 1250 1226 995 1250 1250 1003 1021 580 939 203698 982 1216 903 1700 321 2161315 2320656 1379 12903 2715388 2389392 FINGERPRINTING FEES CITY FORCES OUTSIDE FORCES CITY FORCES PD REG CITY FORCES PD RES CITY FORCES PARK CITY FORCES GARAGE EXTRADITION REIMB-PD RESTITUTION DAMAGES ENGR PLAN CHECK FEES ENGINEERING FEES PLAN/SPEC NON-REFUND PLANNING FEES PERMIT/RENTAL FEES POLICE REPORT COPIES SALE-OTHER PRINT MTL SALE-SSF HISTORY BK DOCUMENTS-CITY CLERK LIBRARY MISC REV SUBDIV MAP FEES LIBRARY-COPIES FIRE SERVICE FEES POLICE ALARM FEES PAI~EDIC SVC FEES RECREATION PROGRAMS EXCURSIONS AQUATIC PROGRAMS SWIM TEAM SPORTS/ATHLETICS SPECIAL CLASSES PRE-SCHOOL PROGRAMS SENIOR PROGRAMS MISC REC REV COMMUNITY GARDENS 1986-89 PROJECTED OPERATING REVENUE ACTUAL ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1988-89 2430 17163 1968 20448 28132 1947 7558 2757 716 5252 3050 50701 16251 11413 3606 148 1810 1824 4445 2974 13948 4900 123509 96174 16022 127463 8992 91511 97408 81087 6557 2887 701 2882 66202 1407 36718 1023 2515 5184 3950 152283 59473 12420 4670 117 1076 9990 4 6377 300 135155 127542 14046 141359 7769 100995 110922 73925 36413 848 2000 26000 1000 40000 1000 3000 3735 250 50000 66000 12000 3000 1000 11807 2000 338 4200 120000 198707 6265 135680 14000 90000 115000 95000 28000 600 1600 2100 14000 40000 600 5OO 2000 500 65000 69000 11500 5000 600 12000 2000 6800 4200 135000 170000 12000 127000 10000 90000 125000 69000 45000 1200 10 1988-89 PROJECTED OPERATING REVENUE ACTUAL ACTUAL 1985-86 1986-87 ESTIMATED 1987-88 PROJECTED 1988-89 COMM SVC COLMA COMM SVC BROADMOOR DISCHARGE PERMIT FEE BURLINGAME PARTICIP MERCK CO CAPITAL SM COUNTY PARTICIP TOTAL CHARGES FOR CURRENT SERVICE 18829 24061 11898 992 20 5 959 144125 1030604 1141602 21000 6354 1059536 21000 1041000 RENT INTEREST INCOME MISC iNT INCOME INVESTMNT INTEREST-DWNTWN REV TOTAL USE OF MONEY AND PROPERTY SALE OF UNCLAIMED PROPERTY CASH OVER/SHORT JURY DUTY MISC REVENUE FUTA REFUND DEPOSITS OVER/UNDER CAI, WATER SVC DEP RF SALE-PERSONAL PROP RESOURCE RECOVERY TOTAL OTHER REVENUES SUBTOTAL 37258 301607 420000 470000 45 28385 371168 223090 210000 240000 48280 31140 32000 30000 456751 584222 662000 740000 960 850 6 250 592 3080 1783 10547 195 1561 299 293 101 11308 18960 26746 24039 19853372 20695576 3OOO 5000 18000 26000 21950524 2500 12000 14500 22647892 11 1988-89 PROJECTED OPERATING REVENUE ACTUAL ACTUAL 1985-86 1986-87 ESTIMATED 1987-88 PROJECTED 1988-89 INTERFUND TRANSFERS: GAS TAX REVENUE SHARING SEWER FUND BOND CONSTRUCTION FED AVIATION GRANT DEBT SERVICE WORKERS' COMP PARKING DISTRIC'r SELF INSURANCE FUND GATEWAY ASSMNT CAPITAL IMPROVEMENT EQUIP REPLACEMENT SURPLUS PROP AUTH TOTAL FUND TRANSFERS TOTAL GENERAl, FUND 2263577 1042500 319400 177277 23594 12657 -1753635 -481117 1604253 21457625 1040000 311539 -23594 5976 120000 7861 142860 16538 -15220 -288370 1317590 22013166 700000 336000 -150000 886000 22836524 800000 340000 -150000 990000 23637892 12 1988-89 PROJECTED OPERATING REVENUE ACTUAL ACTUAL 1985-86 1986-87 ESTIMATED PROJECTED 1987-88 1988-89 SEWER FUND SEWER SERVICE CHARGES OTHER CITIES' PARTICIPATION CONNECTION FEES AND OTHER REVENUE USE OF MONEY AND PROPERTY INTERFUND TRANSFERS TOTAL SEWER FUND 2083734 2160402 2215000 2215000 1073790 1299477 1149000 1149000 354150 261785 280000 280000 117576 102745 75000 75000 170943 -303358 -336000 -340000 3800193 3521051 3383000 3379000 MAINTENANCE DISTRICTS WEST PARK 1 & 2 WEST PARK 3 STONEGATE RIDGE WILLOW GARDENS TOTAL MAINTENANCE DISTRICTS 92236 97593 109174 115395 233422 225978 195979 208212 43358 49799 50266 52900 24418 23588 22863 26076 393434 396958 378282 402583 PARKING DISTRICT METER AND PERMI'r FEES USE OF MONEY AND PROPERTY OTHER REVENUES INTERFUND TRANSFERS TOTAL PARKING DISTRICT TOTAL OPERATING REVENUES 132768 130043 145000 145000 26516 16592 2500 2500 53824 -58824 -7861 154284 138774 147500 147500 25805536 26069949 26745306 27566975 13 (5.4 %) (26.4%) (0.9%) / (5.7%) (1.0%) / (8.2%) / ...(1.0%) x(23.7%) Elected Officials Nondepartmental City Manager Com. Dev. & Admin. r-I city Attorney Fire Police [] Tech. & Maint. Rec. & Com. Svcs. Library 1 988-89 GENERAL FUND EXPENDITURES By Department 14 Library $1,273,11 ! Rec. & Com. Svcs. Tech. & Maint. Police Fire City Attomey Com. Dev. & Admin. City Manager Nondepartmental Elected Officials (5.4 %) ~$1,886,618 (8.C%) $4,607,781 (19.6%) ]$1,940,250 ! 2 (8.='%) 3 4 5 6 $ in Millions $6,210,789 (26.4%) 3 (23.7%) 1988-89 GENERAL FUND EXPENDITURES By Department 15 CITY OF SOUTH SAN FRANCISCO 1987-88 OPERATING BUDGET EXPENDITURE SUMMARY ACTUAL 1986-87 City Council City Clerk City Treasurer City Attorney City Manager Community Development & Admin. Nondepartmental Fire Police Technical & Maintenance Recreation & Community Serv. Library TOTAL GENERAL FUND 52488 150904 11067 193273 227633 1700009 1313944 5763406 5944164 3937031 1808531 1147010 22249460 (continued) APPROVED 1987-88 45952 152245 9020 233060 264000 1825366 1279269 5388461 5866404 4392275 1864617 1207880 22528549 ESTIMATED 1987-88 45952 92197 17451 197081 264000 1718999 1228209 5428687 5864414 4398593 1741166 1182605 22179354 REQUESTED 1988-89 46482 150926 17241 240525 246599 1931250 1343848 5585313 6208789 4607781 1886618 1273118 23538490 COUNCIL APPROVAL 16 1987-88 OPERATING BUDGET EXPENDITURE SUMMARY (concluded) ACTUAL APPROV~ 1986-87 1987-88 Sewer Fund Parking District Landscape Maintenance Dist. TOTAL OTHER FUNDS 3147992 3126076 170602 150098 405772 410848 3724366 3687022 TOTAL OPERATING FUNDS ~STIMAT~D 1987-88 3167972 109137 416906 3694015 R~QUESTED 1988-87 3416441 86980 417408 3920829 25973826 26215571 25873369 27459319 COUNCIL APPROVAL ELECTED OFFICIALS (0.9%) 18 CITY COUNC I T, Salaries & benefits Materials & services Capital outlay Work credit TOTAL CITY COUNCIL ACTUAL 1986-87 26840 25648 52488 APPROVED 1987-88 25154 20798 45952 ESTIMATED 1987-88 25154 20798 45952 REQUESTED 1988-89 25684 20798 46482 COUNCIL APPROVAL 19 CITY CLERK 1988-89 BUDGET MEMORANDUM FUNCTIONS OF THE CITY CLERK City Clerk, City of,South San Francisco - Archivist of City records. - Custodian of the City sealo - Oaths of Office. - Countersigns bonds of the City. - Keep a correct record of Council proceedings and record all votes. - Attest all Resolutions and Ordinances. - Responsible for agendas, packets, minutes, and conforming all Resolutions and Ordinances with follow-up to parties affected. - Prepare twenty-three Council packets for meetings. - Publish Ordinances, Resolutions of Intentions, and Resolutions after adoption by Council. - Receive appeals from Commission actions. - Prepare Public Hearing notices, publish and post. - Certify City records for Court proceedings. - Effect recordation of agreements, DCC&Rs and maps with the County Recorder. - Effect recordation of affidavits of completion. - Receive all claims and subpoenas against the City. - Process and certify documents for establishing Assessment Districts. - Process and certify documents for annexation proceedings. - Publish notices inviting sealed bids for Public Work Projects and Assessment Districts and open bids.' - Receive written protests and petitions. - Process initiative, recall, and referendum petitions. - Conduct all City elections. - Filing Officer for election campaign statements. - Filing officer for conflict of interest statements. - Research documents for the public, Council and staff. - Write proclamations. Clerk to the following Agencies: Redevelopment Agency; Surplus Property Authority; Industrial Development Authority; and Park Recreation and Parkway District. Responsible for agendas, packets, minutes, resolutions, public hearing notices, publications, postings, etc. Barbara A. Battaya City Clerk 2O DEPARTMENT OF THE CITY CL~KK City Clerk Secretary I 87/88 88/89 1 I iSenior Typist Clerk 87/88 88/89 .5 .5 City Clerk Total App. Req. 87/88 88/89 2.5 2.5 Z! CITY CLERK Salaries & benefits Materials & services Capital outlay Work credit TOTAL CITY CLERK ACTUAL 1986-87 113836 37068 150904 AFFROV~D 1987-88 108565 43680 152245 5STIMATED 1987-88 66619 25578 92197 REQUESTED 1988-89 120053 30873 150926 COUNCIL APPROVAL DUTIES OF THE CITY TREASURER 1988-89 BUDGET MEMORANDUM The office of the City Trcasurcr is primarily concerned with thc investment of inactive funds (those monies not immediately needed by the City) in order to earn more revenue (interest) for the City. Included in the duties and responsibilities of this office are: 1. Keeping abreast of current interest rates offered by the various financial institutions 2. Determining the best type of investment instrument for a given period of time 3. Placing the investment and handling all necessary paper work associated with the investment 4. Keeping the City's Finance Department appraised via written communications of the various transaction activities of the Treasurer's Office 5. Handling all correspondence (telephone and written) related to the City's various bond issues 6. Transferring monies to the bond redemption account and forwarding the necessary funds to the banks who are the City's paying agents 7. Acting as paying agent for the Downtown Revitalization Bond Issue 8. Completing a monthly report ('typed document which includes various investment information such as dates, amounts, financial institutions, interest rates, etc.) and presenting it to the City Council members and other staff members. 9. Performing all necessary clerical duties connected with the office of Treasurer (typing, xeroxing, etc.) Meeting with various members of staff (primarily Finance Department) 10. Z3 11. Occasionally attending evening meetings of the City Council, Surplus Property Board, and Redevelopment Agency 12. Keeping abreast of any changes in the pertaining to the Treasurer's Office. governmental law of the State of California 1988-89 Goal: 1. During the 1988 89 fiscal year, thc office of City Treasurer will continue to investigate the possibility of more diversity of investment instruments in the attempt to secure higher interest rates while at the same time insuring safety of principal and liquidity of monies as needed. The City Treasurer will initiate meetings with other City Treasurers and will assume a more active role in the CMTA (California Municipal Treasurers' Association). Efforts will be made during the summer of 1988 to re-evaluate the fiscal agency presently handling the City's bond issues and call for competitive bids from other financial agencies. Respectfully submitted, Beverly Bp~alanza Ford ./ City T~ea~rer ~ 24 ' CITY TREASURER Salaries & benefits Materials & services Capital outlay Work credit TOTAL CITY TREASURER ACTUAL 1986-8- 6068 4999 11067 APPROVED 1987-88 5225 3795 9020 ESTIMATED 1987-88 8371 9080 17451 R~QU~ST~D 1988-89 8371 8870 17241 COUNCIL APPROVAL Z5 CITY MANAGER (1.0%) OFFICE OF THE CITY MANAGER CITY MANAGER Assistant to the City Manager 87/88 88/89 I 1 Secretary II 87/88 88/89 1 1 Secretary to the City Manager 87/88 88/89 I i City Manager Total App. Req. 87/88 88/89 4 4 27 CITY MANAGER Salaries & benefits Materials & services Capital outlay Work credit TOTAL CITY MANAGER ACTUAL 1986-87 26458? 53118 90072- 227633 APPROVED 1987-88 296800 24600 57400- 264000 ESTIMATED 1987-88 285483 33794 2123 57400- 264000 REQUESTED 1988-89 279399 24600 57400- 246599 COUNCIL APPROVAL Z8 CITY ATTORNEY (1.0%) CITY ATTORNEY 1988-89 BUDGET MEMORANDUM Departmental Summary The City Attorney is legal counsel for the City Council. The City Attorney also advises all other City commissions and boards, and all officers and employees of the City. The City Attorney represents and appears for the City and its officers and employees in actions in which the City is a party or an officer or employee is a party because of his or her official capacity or employment. The City Attorney attends all meetings of the City Council and the Deputy City Attorney attends all Planning Commission meetings. Meetings of other boards and commissions are attended when special legal advice is necessary. The office provides written or oral answers to legal inquiries made by the City Council, boards and commissions and other City departments. The City Attorney prepares or reviews all ordinances, resolutions, contracts, bonds, deeds, leases, and other documents of legal significance. The City Attorney is also the City's Risk Manager. In that capacity, the City Attorney reviews all claims for damages filed against the City. The City is a member of a liability insurance pool and the City Attorney participates, with the insurance pool's risk manager and claims administrator, in the analysis and settling of claims. If any claims mature into lawsuits the City Attorney oversees the litigation and confers with outside counsel handling the matter. Lastly, the City Attorney serves as lead counsel for the Redevelopment Agency. As such, the City Attorney attends all Redevelopment Agency meetings and provides legal services as necessary for redevelopment project activities. FISCAL 1987-1988 FY 87-88 accomplishments of the City Attorney's Office include: the drafting of fourteen ordinances and the conversion of the Municipal Code from two volumes into one; the prosecution of over forty municipal code violations; the establishment, in conjunction with the Finance Department, of a new procedure for collecting unpaid business license fees and debts owed to the City which has recovered approximately $10,000; the review and analysis of over fifty tort claims and involvement in the defense of eight lawsuits served upon the City since the beginning of the fiscal year. 30 1988-1989 Budget As presented, the budget reflects a fully staffed office (2 attorneys, 2 secretaries), and anticipates some restructuring of the clerical positions with regard to trainin9 dnd supervision. Aside from universal increases in operational costs such as library subscription costs and the anticipated postal rate increase, no increases are proposed. During the budget year, the City Attorney's operational objectives include assisting the City Council and other departments in meeting stated goals and objectives and utilizing the recently acquired computer to improve the department's ability to track data related to claims and lawsuits. VALERIE J. ARMENTO City Attorney 31 ' CITY ATTORNEY ' S OFFICE IDeputy City Attorney I 87/88 88/89 1 City Attorney I ! ILegal Secretary 87/88 88/89 2 2 City Attorney Total App. Req. 87/88 88/89 4 4 3Z CITY ATTORNEY ACTUAL 1986-87 AFPROV~D 1987-88 ~STIMATED 1987-88 REQUESTED 1988-89 COUNCIL APPROVAL Salaries & benefits Materials & services Capital outlay Work credit TOTAL CITY ATTORNEY 146446 54785 1766 9724- 193273 219900 47160 34000- 233060 157654 45047 380 6000- 197081 236963 44785 41223- 240525 33 COM. DEV. & ADMINI (8.2%) STRATION COMMUNITY DEVELOPMENT & ADMINISTRATION 1988-89 BUDGET MEMORANDUM As we move into the 1987-88 1987-88, as well as embark on continue to be a major focus. fiscal year, C D & A will continue some of the projects begun in some new ones. The Downtown Revitalization Strategy will Building Division will continue to provide a high level of service to our citizens. We are requesting the hiring of one additional Code Enforcement Officer. This will double the Code Enforcement effort which is needed in our community. Due to changes in accounting procedures, architectural and engineering services appear to increase substantially in this budget. This increase is covered in full by the plan check fees which the City expects to receive. The Building Division makes efficient use of computer technology and will increase this effort as time and staffing permits. The Finance Division will continue to focus on implementation and enhancement of the in-house IBM System 36 computer system. The Payroll and Business License systems will be installed on the computer system, resulting in cost savings over the use of the service bureau. Another major project will be the enhancement of financial reports. The Administrative Services office will also work towards fully utilizing the capabilities of the computer system through the updating of purchasing procedures as well as implementation of an electronic mail system in the City. Labor Relations expects to conduct negotiations with one bargaining unit in 1988-89, including preparing the memorandum of understanding, and will serve on several labor/management committees arising out of recently completed negotiations. In addition, Labor Relations will continue in its role of providing guidance to management personnel in interpretation of provisions of labor agreements, coordinating all activities and responses related to employee grievances and appeals, administering the workers' compensation and safety programs and conducting salary and compensation studies. Personnel will be focusing its attention on training which will be necessary once the performance evaluation system is revised. The Personnel Office also plans to revise the City's Personnel Ordinance and Personnel Rules & Regulations, to eliminate conflicts between the two. Another goal for this fiscal year will be to develop and implement an affirmative action plan. Staff will continue to administer the employee appreciation prOgram and will also continue the management development program, as well as benefits administration and recruitment efforts. The 1988-89 budget reflects a total time employees. of 2.75 personnel to service 375 full-time and 200 part- Planning in 1988-89 will be devoting major efforts to Downtown Revitalization and related business development activities, in addition to processing planning applications for the Planning Commission. During the past year, Planning staff has devoted major efforts to formation of a redevelopment project area covering downtown and other commercial, as well as some industrial areas. These activities are noted with the Redevelopment Agency budget. A further step in Downtown Revitalization has been a commercial rehabilitation project for downtown building exteriors, utilizing Community Development Block Grant funds; this has started in 1987-88 and will be carried out and expanded in 1988-89. Updates to the major elements of the General Plan and a new Zoning Ordinance were adopted within the past two years, so only some minor changes are expected to these documents. Preliminary work has been done on the Noise Element revision which will be completed when the State provides updated noise contour information. Major projects slope of San Bruno Mountain, Sierra Point, additions to the the first buildings for the Shearwater project area. Mark Lewis City Manager expected to be submitted for Planning Commission action could include the south Gateway Redevelopment Project and 36 DEPARTMENT OF CG/~dUNITY DEVELOPMENT & ADMINISTRATION I Relations ~a~oz R, el 87/88 88/89 Coord. of Labor Relations Total 1 I I PersonnelI Services Per~mnel 87/88 88/89 coord, of Personnel 1 1 Services Personnel Assistant I I Clerical Assistant .75 .75 Total 2.75 2.75 Finance Finance Dir Secretary I Accounting Officer Accountant Account Clk. Accounting Technician Administrative Svcs. Officer Sr.Typist Clk Printer Parking Meter Collector/ Repairer Courier Total City I Manager I~lnancel 1 87/88 88/89 1 1 1 1 1 1 1 1 4 4 2 2 1 1 2 2 1 1 i 1 .75 .75 15.75 15.75 I IPlanningl I Planning 87/88 88/89 Planning Dtr i 1 Sr. Planner 3 3 Aesoc. Pl&nner 1 1 Asst. Planner 1 1 Secty. II I 1 er.Typist Clk I 1 Total 8 8 Cmuunit¥ Develolment & Administration Total I Building Inspection I I Building Chief Bldg. Inspector Senior Bldg Inspector Sr. T~pist Clerk Code Enforcement Officer Building Inspector Total 87/88 88/89 1 1 1 1 1 1 1 I 3 3 7 7 87/88 88/89 34.5 34.5 37 COMMUNITY DEVELOPMENT & ADMINISTRATION LABOR RELATIONS ACTUAL 1986-87 Salaries & benefits Materials & services Capital outlay Work credit TOTAL LABOR RELATIONS 78182 10213 88395 APPROVED 1987-88 74765 31500 106265 ESTIMATED 1987-88 74765 30700 191 105656 REQUESTED 1988-89 73434 31500 200 105134 COUNCIL APPROVAL 38 COMMUN I TY DEVELOPMENT PERSONNEL Salaries & benefits Materials & services Capital outlay Work credit TOTAL PERSONNEL Expenditures by program: Administration Personnel board Work credit Total ADMINISTRATION ACTUAL 1986-87 145693 91009 431- 236271 ACTUAL 1986-87 217357 1517 431- 218443 APPROVED 1987-88 135476 121701 257177 APPROVED 1987-88 255001 2176 257177 ~STIMAT~D 1987-88 113185 97962 200 211347 ESTIMATED 1987-88 209814 1533 211347 R~QU~ST~D 1988-89 133818 128850 262668 REQUESTED 1988-89 260492 2176 262668 COD-NCIL APPROVAL COUNCIL APPROVAL 39 , COMMUNITY DEVELOPMENT & ADMINISTRATION FINANCE ACTUAL 1986-8- Salaries & benefits Materials & services Capital outlay Work credit TOTAL FINANCE 629698 118799 1313 65425- 684385 Expenditures by program: ACTUAL 1986-87 Administration Accounting Purchasing Print shop Work credit Total 99234 397967 149487 37401 65425- 618664 APPROVED 1987-88 698054 93728 80000- 711782 APPROVED 1987-88 134642 430125 180041 46974 80000- 711782 ESTIMATED 1987-88 596880 115775 1433 36500- 677588 ESTIMATED 1987-88 101779 443836 126614 41859 36500- 677588 REQUESTED 1988-89 677636 88462 44000- 722098 REQUESTED 1988-89 136028 417638 164924 47508 44000- 722098 COUNC ! L APPROVAL COX/NC I L APPROVAL 40 COMMUNITY DEVELOPMENT & ADMINISTRATION PLANNING ACTUAL 1986-8- Salaries & benefits Materials & services Capital outlay Work credit TOTAL PLANNING 428350 37818 184802- 281366 Expenditures by program: ACTUAL 1986-87 Planning commission Current planning Work credit Total 10895 405564 184802- 231657 APPROVED 1987-86 459286 40933 159000- 341219 APPROVED 1987-88 6608 493611 159000- 341219 ESTIMATED 1987-88 431899 40361 172000- 300260 ESTIMATED 1987-88 7222 465038 172000- 300260 REQUESTED 1988-89 467232 43683 162000- 348915 REQUESTED 1988-89 6909 504006 162000- 348915 COUNCIL APPROVAL COUNCIL APPROVAL 41 COMMUNITY DEVELOPMENT & ADMINISTRATION BUILDING INSPECTION Salaries & benefits Materials & services Capital outlay Work credit TOTAL BUILDING INSPECTION ACTUAL 1986-87 385082 44917 20407- 409592 APPROVED 1987-88 373018 44405 8500- 408923 ESTIMATED 1987-88 370929 53219 424148 REQUESTED 1988-89 428680 63755 492435 COUNCIL APPROVAL Expenditures by program: Administration Field inspection Permits & ordinances Work credit Total ACTUAL 1986-87 164902 86324 136501 20407- 367320 APPROVED 1987-88 164775 101285 151363 8500- 408923 ESTIMATED 1987-88 168769 90119 140100 398988 REQUESTED 1988-89 184536 112960 194939 492435 COUNCIL APPROVAL TOTAL C D & A 1524479 1825366 1693839 1931250 4Z NONDEPARTMENTAL (5.7%) 43 NONDEPARTMENTAL Salaries & benefits Materials & services Capital outlay Work credit TOTAL NONDEPARTMENTAL Expenditures by program: General services Emergency services Airport noise insulation Work credit Total ACTUAL 1986-8~ 143~ 1251798 79256 18544- 1313944 ACTUAL 1986-87 1278291 45112 9085 18544- 1313944 APPROVED 1987-88 150000 950517 178752 1279269 APPROVED 1987-88 1231137 48132 1279269 ESTIMATED 1987-88 1006647 221562 1228209 ESTIMATED 1987-88 1179983 48226 1228209 RRQU~ST~D 1988-89 240322 924774 178752 1343848 REQUESTED 1988-89 1296022 47826 1343848 ~Ol~CIr, APPROVAL COUNCIL APPROVAL 44 FIRE (23.7%) FIRE DEPARTMENT 1988-1989 BUDGET MEMORANDUM During the next fiscal year, the Fire Department plans to continue to be service oriented with a strong commitment in providing the community with a cost effective level of service exceeding that of any city in San Mateo County. Our primary focus will be an increased emphasis in the areas of emergency medical service and fire prevention while at the same time, improving the training of the fire fighters and support staff who deliver the wide variety of services the Department provides to the community. The 1988-89 Budget reflects a total of 82 personnel. The staffing levels of the Department have not increased in over a decade; however, we have been able to effectively manage and keep pace with vacillating economic trends and a progressively expanding and changing city. The Department responded to 3,796 incidents in 1987, an increase of about 7~ from the 3,548 alarms answered in 1986. Fifty-seven percent of ail the incidents responded to were medical related which is reflective of both this Department's commitment to emergency medical service and national trends in the Fire Service. Fire prevention through code development, enforcement, and public education will remain one of our primary objectives. During 1987, over 2,000 occupancies were inspected and 447 violations were corrected. We plan to emphasize compliance with the state mandated multi-family residential smoke detector program of which 40% of the units have complied. Our goal is to have detectors in 100g of the units by the end of the 1988-89 fiscal year. A reduction in overtime will continue to be a high priority. Overtime costs for 1987-88 are projected to be approximately $163,000. Although overtime costs continue to escalate because of salary increases, overtime usage for maintaining minimum staffing levels remain under the traditional one person per day which was the norm for many years. The 1988-89 requested overtime for maintaining a minimum starting level of 21 is based on .8 person per day. The proposed 1988-89 overtime budget of $176,670 reflects an 8~ increase over the projected expenditure this year. This is due to regular salary increases and overtime needed for training programs which were suspended last year so that the funds could be used to maintain minimum staffing levels. 46 The City of South San Francisco has one of the most progressive and respected departments in the area. The budget submitted will enable the Department to continue to provide the residents of the community with a high level of fire protection, emergency medical care, and non- emergency services. The Department remains dedicated to the community which is best expressed in our motto "COURTESY AND SERVICE". 47 TRAX#IH 87/88 88/89 TOTAL FIRg I)]~AI~ ! I ADMX#XSTRATXOM I I FI RE APPROV. ' ~. A]DNXNXSTRATXOM 87/88 88/89 ASST. FIRR CHXRF SRCRi~AR¥ II 1 1 I SR. TYPIST ~ 1 1 · O~AL 3 3 [ FIR~ OPERATICIqS I APPROV. RE~. SUPPR~.qSXCm 87/88 88/89 BATTo CHX r, FS 3 3 CAPTAXNS 18 18 FIRE FlCarx-m~ 39 39 PARAMKD'r CS 5 5 TOTAL 65 65 FIRE APPIWV. Ri~. P~OM 87/88 88/89 FXRE NARSHAL I 1 DKP. FXRE MARSHAL 2 2 SR. TYPIST ~ 1 1 TOTAL PARA~DXCS 86/87 88/89 PARAMBDXC CAPT. PARAI(BDXCS 7 7 TOTAL 8 8 FIRE DRPARTMRIqT TOTAL (ALL DXVISIGHS) APPROVED 1987/88 82 1988/89 82 48 F I RE DEPARTMENT ADM I N I STRAT I ON Salaries & benefits Materials & services Capital outlay Work credit TOTAL ADMINISTRATION ACTUAL 1986-87 249886 57470 307356 APPROVED 1987-8~ 260924 55133 2874 318931 ESTIMATED 1987-88 259207 54939 2874 3 7o2o REQUESTED 1988-89 254927 55133 2874 312934 COUNC I L APPROVAL 49 F ! RE DEPARTMENT PREVENT I ON ACTUAL 1986-8- AFFROV~D 1987-88 ~STIMAT~D 1987-88 REQUESTED 1988-89 COUNCIL APPROVAL Salaries & benefits Materials & services Capital outlay Work credit TOTAL PREVENTION 232080 51757 1348- 282489 237241 46326 283567 209200 47676 256876 232497 46326 278823 5O FIRE DEPARTMENT OPERATIONS Salaries & benefits Materials & services Capital outlay Work credit TOTAL OPERATIONS Expenditures by program: Paramedics Training Suppression Work credit Total ACTUAL 1986-87 4651848 519134 2579 5173561 ACTUAL 1986-87 414902 447490 3864043 4726435 APPROVED 1987-88 4255134 530829 4785963 APPROVED 1987-88 548479 112535 4124949 4785963 ESTIMATED 1987-88 4326221 528070 5OO 4854791 ESTIMATED 1987-88 529793 97148 4227850 4854791 REQUESTED 1988-89 4446427 543629 3500 4993556 REQUESTED 1988-89 560072 112857 4320627 4993556 COUNCIL APPROVAL COUNCIL APPROVAL TOTAL FIRE DEPARTMENT 5316280 5388461 5428687 5585313 POLICE (26.4%) POLICE DEPARTMENT 1988-1989 BUDGET MEMORANDUM The South San Francisco Police Department continues to focus its attention during the next year on "service-related" issues, as a result of goals set by the City Council and the Police Administrative Staff. We intend to maintain our strong commitment to providing a wide variety of services to our residents and business community on a cost-effective basis. The combination of the increase in called-for-services and the reduction in availability of overtime will result in a careful review of each Department Program to assure that we are maximizing the use of available resources. The 1988-89 budget reflects a total of 114 personnel to serve a population of 51,725 plus an extensive business community. This total personnel figure, 2.19 per 1,000 population, compares favorably with the 2.13 national average and the pacific coast city average of 2.36 personnel per 1,000 population. These numbers include the public safety dispatching personnel, plus the additional Parking Enforcement Officer, plus a Police Officer presently assigned to the County Narcotics Task Force. During the past six years the City has seen an increase of 19~ in called-for-services from 25,421 in 1981 to 30,374 in 1987). This number reflects our continuing commitment to providing services such as the investigation of non-injury traffic accidents, vacation checks, reports for insurance purposes, etc. We continue to focus our attention on maximizing citizen participation through Neighborhood Watch and other Crime Prevention meetings. The Patrol Objectives Program and the Directed Patrol Program furnish our patrol personnel with important information on community areas requiring increased attention. Overtime in Police Budget was reduced by IIX ($40,000) over the past two years in order to meet the target goal for this years budget. We will continue to make efforts to accommodate this goal by reducing both operational and training hours in those areas that will not strongly impact on liability issues on field operations. We have automated our overtime analysis system to improve the administrative review of these expenditures. For the third consecutive year a Police Officer has been assigned to the County Narcotics Task Force in lieu of our $55,800 City contribution. Officer Bob Bastida is currently assigned to the Task Force and it is continuing to function effectively in assisting South San Francisco with our narcotics enforcement activities. 53 During the past year, we devoted time to developing increased management and supervisory effectiveness as part of our Long-Range Planning Program. We are continuing field training of personnel in photography, fingerprinting, videotaping, and other evidence collection procedures to insure that all field personnel are familiar with the equipment. South San Francisco continues to enjoy a fine reputation of a "safe city" in which to live and work. We are positive that the resources provided within this budget will allow us to continue the level of public safety that our public presently enjoys. Chief of Police JD:zv 54 ! [OPERATIONS J CAPTAIN 1 INVESTIGATION 87/88 88/89 LIEUTENANT 1 1 SERGEANTS 2 POL. OFF. I l 7 7 EVID. TECH. 1 1 PST. 1 1 SR. CLERK 1 1 TOTAL 13 13 POLICE DEPARTMENT TOTAL ALL DIVISIONS SOUTH SAN FRANCISCO POLXC~ D~PARTMEI~ ORGANIZATIOMAL CHART ADMINIST. 87/88 88/89 SECRETARY IX 1 1 TOTAL 1 1 I PATROL 87/88 88/89 LIEUTENANTS 3 3 SERGEANTS 6 6 POL. OFF. I I 7 7 POL. OFF 39 39 PST ' S. 6 6 PKG. ENF. 2 2 TOTAL 63 63 I SERVICES [ ADMINI STRAT. CAPTAIN SENIOR CLERK TOTAL I 87/88 1 1 2 88/89 1 1 2 COMMUNICA. 87/88 88/89 LIEUTENANT I 1 SY.MGR/PST 2 2 SR. DISP. 2 2 DISPATCHER 12 12 TOTAL 17 17 I C.R./S.L. 87/88 88/89 SERGEANT 1 1 POL.OF .II 1 1 POL.OFF 1 1 TOTAL 3 3 I RECORDS 87/88 88/89 RECORD SUPV 1 1 SR. CLERKS 2 2 CLERKS 7 7 TOTAL 10 10 I PLNG. LIAISON 87/88 88/89 SERGEANT 1 1 SE. CLERK 1 1 TOTAL 2 2 I TRAINING 87/88 88/89 LIEUTENANT I 1 TOTAL 1 1 POLICE DEPARTMENT ADMINISTRATION Salaries & benefits Materials & services Capital outlay Work credit TOTAL ADMINISTRATION Expenditures by program: Administration Communications Work credit Total administration ACTUAL 1986-87 135496 30818 5270- 161044 ACTUAL 1986-87 151106 5270- 145836 APPROVED 1987-88 139001 39084 20131- 157954 APPROVED 1987-88 178085 20131- 157954 ESTIMATED 1987-88 139001 39084 20131- 157954 ESTIMATED 1987-88 178085 20131- 157954 REQUESTED 1988-89 148322 42109 20131- 170300 REQUESTED 1988-89 190431 20131- 170300 COUNCIL APPROVAL COUNCIL APPROVAL 56 POLICE DEPARTMENT OPERATIONS Salaries & benefits Materials & services Capital outlay Work credit TOTAL OPERATIONS ACTUAL 1986-8~ 4129871 297836 1231 30284- 4398654 APPROVED 1987-88 4066551 307326 36947- 4336930 ESTIMATED 1987-88 4066551 307326 36947- 4336930 REQUESTED 1988-89 4286545 309226 3000- 4592771 COl/NC I L APPROVAL Expenditures by program: Administration Patrol Traffic Canine Reserve School liaison Police service tech Investigation administration Investigation Technical & services Detention services Work credit Total ACTUAL 1986-87 272038 1995762 311913 244123 39113 161470 113629 533789 88325 57830 30284- 3787708 APPROVED 1987-88 330437 2331862 381577 289678 51701 172641 121328 534244 100603 59806 36947- 4336930 ESTIMATED 1987-88 330437 2331862 381577 289678 51701 172641 121328 534244 100603 59806 36947- 4336930 REQUESTED 1988-89 355771 2437322 421605 318028 41656 182504 129805 538452 107625 63003 3000- 4592771 COUNCIL APPROVAL 57 POLICE DEPARTMENT ~RRVICRS ACTUAL 1986-87 APPROVED 1987-88 ESTIMATED 1987-86 REQUESTED 1988-87 COUNCIL APPROVAL Salaries & benefits Materials & supplies Capital outlay Work credit TOTAL SERVICES 1511561 642358 769453- 1384466 1491478 670979 790937- 1371520 1491478 670989 792937- 1369530 1617757 675297 847336- 1445718 Expenditures by program: ACTUAL 1986-87 APPROVED 1987-88 ESTIMATED 1987-88 REQUESTED 1988-89 COUNCIL APPROVAL Administration Records Communications Planning & research Training Community services School liason Work credit Total 571626 358913 687040 97835 91331 59362 92658 769453- 1189312 575094 423232 787869 108481 95006 66832 105943 790937- 1371520 575094 423242 787869 108481 95006 66832 105943 792937- 1369530 593864 445034 843836 119352 100608 72496 117864 847336- 1445718 TOTAL POLICE DEPARTMENT 5122856 5866404 5864414 6208789 58 TECH. & MAINT.. (19.6%) DEPARTMENT OF TECHNICAL & MAINTENANCE SERVICES lq88-Sg BUDGET MEMORANDUM The Department of Technical & Maintenance Services' 1988-89 budget reflects a total of 124 personnel distributed to the following divisions: Administration, Engineering, Public Works, Garage, Parks, Common Greens, Building Maintenance and Water Quality Control. The Department will continue to provide a high level of service to the community as well as to City facilities and equipment. The Engineering Division provides technical assistance and support to other Departments and Divisions. In addition, Engineering personnel review Development applications, including Building Permits, Grading Permits, Subdivision Maps, Planning Commission and Design Review Board applications, performs field inspections, and designs, administers and inspects Capital Improvement Projects, such as the Magnolia Senior Center, Noise Insulation Project, Westborough Park Building, and City Hall Cupola Renovation. The Public Works Division continues to maintain the City's streets, sidewalks, traffic signals, street lights, storm drains and sanitary sewers. Public Works personnel is currently working with the Engineering Division and Caltrans to install a coordinated traffic signal control system at the intersection of El Camino Real and Chestnut Avenue and four adjacent Intersections. Work to be performed by Public Works personnel during the budget year include the installation of a section of sanitary sewer on Maple Avenue, the overhaul of a storm pump station, and the replacement of mercury vapor street lights with high pressure sodium at signalized intersections. In addition, Public Works personnel will continue to perform routine maintenance and provide repair services to keep the City's infrastructure in good order. Garage personnel maintains the City's fleet of 158 vehicles and 114 pieces of equipment in good working order throughout the year. The engine on one fire truck and the fire water pump on another fire truck will be overhauled during this budget year. If the requested ambulance is 6O approved for the Fire Department, the Garage will replace the engine and overhaul the transmission in the current ambulance so it may serve as a reliable reserve vehicle. The Garage will also convert any new vehicles for use as police cars which are approved for the Police Department. Garage personnel will undertake these tasks while continuing its high quality of performance in the maintenance of the City's fleet of vehicles. The Parks Division continues to maintain the City's parks, building landscaping, street trees, and ball fields. Medians are maintained by an outside contractor allowing Park personnel to concentrate on maintenance of the City's parks and ball fields utilized by the City's recreation programs. In addition, Park personnel planted, removed and replaced street trees, refurbished various ballfields, upgraded irrigation systems, installed drinking fountains and continued development of the Buri Burl Park Addition. During 1988-89, Park personnel will maintain its high level of service of City facilities and continue development of the Burl Burl Park Addition. Buildin~ Maintenance personnel maintains 14 City buildings with a staff of 13 maintenance workers. During the past year, Building Maintenance Personnel has been able to achieve a high standard of maintenance in the buildings and has received numerous compliments regarding the quality of maintenance. Westborough Community Center and Magnolia Senior Center will be in full usage in the coming. Every effort will be made to maintain the high standard of maintenance in all City facilities. The Water Quality Control Plant serves South San Francisco, San Bruno, and portions of Daly City and Colma, as well as Burlingame, Millbrae and the San Francisco Airport. The Plant's operational performance during 1987-88 continues to be in compliance with Federal and State water quality requirements. The Plant has entered an agreement with PG&E for utilization of the Plant's standby generator during high demand periods. Provisions of the agreement include a lower rate schedule to be applied to the Plant's electric bill, resulting in a savings of approximately $60,000 per year. During 1988-89, the Plant will continue maximum efforts to comply with all Federal and State 61 water quality goals and objectives. In addition, Plant staff will continue working with PG&E to reduce operating costs and conserve energy. Thanks to the dedicated efforts of the Department's employees, we have been able to provide the City with exceptionally high quality services. We will continuc to maintain thcsc high quality standards during the 1988-89 year. Deputy City Manager/ City Engineer 62 DEPARTMENT OF TECHNICAL AND MAINTENANCE SERVICES ENGINEERING gngineering 87/88 88/89 Senior ¢. e. 2 2 Assoc. C.E. 2 2 PT Lndep Arch .5 Sr Const Tech 1 Sr Eng. Tech 2 2 Eng. Draft. 1 1 PT Sr %~p Clk .5 .5 PT ProJ. Eng. {Temp) 1 Total 10 9 T~CHNICAL AND MAINTENANCE SERVICES TOTAL (All Divisions) 86/87 87/88 126.50 126.50 I [ FACILITIES MAINTENANCE [ Bldg. Maint. 87/88 88/89 Supt/Fac/Maint .25 .25 Sr BldgMW 2 2 Bldg MW 3 Custodian 8 9 Sr ~ Clk .12 .12 Total 13.37 14.37 [ Parks 87/88 88/89' Supt/Fac/Mto .60 .60 Park Supv 2 2 Tree Tria~er 2 2 Lead PMW 2 2 Sr. p~Tw 2 2 Park MW 18 18 PT Sr T~yp Clk .30 .30 Total 26.90 26.90 I Common Greens 87/88 88/89 Supt/Fac/Mtc .15 .15 Naint Crafts Worker 1 1 Sr TyP Clk .08 .08 Total 1.23 1.23 DEPUTY CITY MANAGER CITY ENGINEER Secretary II I [ Public Works [ Public Works 87/88 88/89 Supt of PW 1 1 PW Supv 2 2 Lead PWMW 4 4 Sr Rlec. Tech 1 1 Equip oper 1 1 Elec. Tech 2 2 Sr PWMW 4 4 Sweep Oper. 3 3 Assr Elec ODer 2 2 PWMW 13 13 Sr T~p Clk 1 1 Total 34 34 I Garage 87/88 88/89 Garage Supv. I 1 Mechanic 3 3 Mech Helper I 2 Equip Set Wkr 1 0 Sr Typ Clk 1 1 Total 7 7 I {water Quality Contrl [ ! woc 87/88 88/89 supt of wQc I 1 Op~r Supv 1 1 Lab Supv 1 Maint. Supv I 1 Mechanic 1 1 Electrician 1 1 Asst. Elec. 1 1 Ind. Waste Inspector 2 2 Operator Il 11 12 Operator/ Apprentice 5 4 Asst. Mech/ Machinist 1 1 Lab Chemist 1 1 MW II I 3 MWI 3 1 Secretary I 1 1 Total 32 32 63 TECHNICAL & MAINTENANCE SERVICES ADMINISTRATION ACTUAL 1986-87 APPROVED 1987-88 ESTIMATED 1987-88 REQUESTED 1988-89 COUNCIL APPROVAL Salaries & benefits Materials & services Capital outlay Work credit TOTAL ADMINISTRATION 153134 12645 15369- 150410 146066 11584 157650 148085 13374 12650- 148809 145359 11584 12650- 144293 64 TECPINICAL & MAINTENANCE SERVICES CITY GARAG~ Salaries & benefits Materials & services Capital outlay Work credit TOTAL CITY GARAGE ACTUAL 1986-87 26985? 297131 649057- 82069- APPROVED 1987-88 282745 323298 207 606250- ESTIMATED 1987-88 284229 323454 250 606250- 1683 REQUESTED 1988-89 303812 325805 250 629867- COUNCIL APPROVAL 65 TECHNICAL & MAINTENANCE SERVICES BU I LD I NG MA I NTENANCE Salaries & benefits Materials & services Capital outlay Work credit TOTAL BUILDING MAINTENANCE ACTUAL 1986-8' 364110 307312 176 703465- 31867- APPROVED 1987-88 374632 267978 642606- 4 ESTIMATED 1987-88 379414 305938 642607- 42745 REQUESTED 1988-87 456240 339391 795631- COUNCIL APPROVAL Expenditures by program: ACTUAL 1986-87 APPROVED 1987-88 ESTIMATED 1987-88 REQUESTED 1988-89 COUNCIL APPROVAL Administration City hall City hall annex Fire stations Libraries Park buildings Public services Sign Hill communications bldg Water quality control Municipal services building Magnolia senior center Westborough senior center Work credit 22802 105808 26876 30400 117318 65603 23800 25O 427 246392 31922 703465- 29050 57208 31863 30325 97088 68978 14725 5550 255516 43086 9221 642606- 27622 58475 31843 33950 109081 73961 16585 6059 265697 52736 9343 642607- 42745 39820 71596 29875 37958 110551 70365 22283 3400 264360 86385 59038 795631- Total 31867- 4 66 TEC}INICAL & MAINTENANCE SERVICES ENGINEERING Salaries & benefits Materials & services Capital outlay Work credit TOTAL ENGINEERING Expenditures by program: Administration Inspection Landscape services Crystal Springs / S F inspec. Work credit Total ACTUAL 1986-87 490787 39496 135448- 394835 ACTUAL 1986-87 472163 21299 18735 18086 135448- 394835 APPROVED 1987-88 502670 40336 125410- 417596 APPROVED 1987-88 433172 60759 23665 25410 125410- 417596 ESTIMATED 1987-88 482694 40282 65314- 457662 ESTIMATED 1987-88 415372 60210 22080 25314 65314- 457662 REQUESTED 1988-87 495669 39262 56000- 478931 REQUESTED 1988-89 446924 62912 25095 56000- 478931 COUNCIL APPROVAL COUNCIL APPROVAL 67 '~ TECHNICAL & MAINTENANCE PUBLIC WORKS Salaries & benefits Materials & services Capital outlay Work credit TOTAL PUBLIC WORKS SERVICES ACTUAL 1986-8~ 1188033 1388921 549748- 2027206 APPROVED 1987-8S 1173788 1265725 187 2439700 ESTIMATED 1987-88 1200832 1189040 4OO 1361- 2388911 REQUESTED 1988-89 1256969 1265725 50O 2523194 COUNCIL APPROVAL (continued) 68 PUBLIC WORKS (concluded) Expenditures by program: ACTUAL APPROVED E ST I MATED REQUESTED COUNC ! L 1986-87 1987-88 1987-88 1988-89 APPROVAL Administration Asphalt overlay Asphalt Sidewalk repair Construction Sidewalk repair Concrete - curb Storm drains Signs Painting Sweeping Clean-up Signals Lighting Fire alarms Flood control Work credit Total - public - city - gutter 244776 257545 266984 278377 539731 233370 306441 250370 257748 278615 301615 312606 53060 55511 58549 61503 48503 94450 97586 104731 42856 91456 94592 101937 66103 88840 92569 94796 77917 78304 65038 67182 98020 85172 72482 74748 178850 218514 222405 232883 119047 93743 95658 99878 251090 316890 309797 327127 330397 381844 356166 378574 18485 60846 41390 43072 97711 104600 9000 95410 549748- 1361- 1874546 2439700 2388911 2523194 69 ' TECHNICAL & MAINTENANCE SERVICES PARKS Salaries & benefits Materials & services Capital outlay Work credit TOTAL PARKS ACTUAL 1986-87 1089883 399399 10766- 1478516 APPROVED 1987-88 1012584 396399 31658- 1377325 ESTIMATED 1987-88 993167 396840 799 32023- 1358783 REQUESTED 1988-89 1095199 398219 32055- 1461363 COUNCIL APPROVAL Expenditures by program: Administration Parking lot grounds Park maintenance School ground maintenance Street tree maintenance Streets & parkways City hall grounds Community gardens Work credit Total ACTUAL 1986-87 252423 1475 572068 39533 159525 267570 55130 5349 10766- 1342307 APPROVED 1987-88 214879 1470 631565 56882 173595 274326 54123 2143 31658r 1377325 ESTIMATED 1987-88 226918 1687 588889 61304 168461 286577 54254 2716 32023- 1358783 REQUESTED 1988-89 235017 1783 651694 64952 183477 296103 57644 2748 32055- 1461363 COUNCIL APPROVAL TOTAL T & M S, GENERAL FUND 3648162 4392275 4398593 4607781 70 -j REC. & COM. SVCS (8.0%) 71 RECREATION AND COMMUNITY SERVICES DEPARTMENT BUDGET NARRATIVE The budget proposal for the Recreation and Community Services Department provides for personnel and materials and services at the same level as last fiscal year for the operation of recreation and parks programs, youth and senior services, the recycling center, the facilities rental program, classes, aquatics programs, and the special programs of the department. This budget proposal places the teen program with youth services, removes the rental and recycling program from the special services budget and puts it in its own category and places the classes program in its own budget category. There will no longer be a special services budget category. A change in this proposal from previous years is the exclusion of the absorption of insurance for the youth sports groups. Staff propose that the youth sports groups pay this cost. Until three years ago, this cost was borne by the City and paid for with Revenue Sharing funds. After the loss of these funds, the department absorbed the cost, which at that time was approximately $2,q00. This cost has steadily increased and is now $5,000 with future increases expected. The youth sports groups do not presently pay for field space, field preparation, printing, practice fields, or field improvements. On the other hand, they charge their participants $10- $20 apiece. Staff believe they have the financial capability to pay the insurance cost themselves. In addition to this request, we propose that the part time staff of the department receive a long overdue salary adjustment, that the Westborough Park Building program begin, that pool offerings be extended and that an additional day camp program be implemented. The costs for these additions would be 90% recovered through increased revenues. Part time employees' salary adjustments: Salaries for this group of employees have not increased since 1981. We have experienced an extremely heavy turnover and are not able to attract or keep the quality of personnel we have had in the past. Significant supervisory time is spent in recruitment and training. Staff propose consolidating the twelve current classifications of part time staff into four classifications (with class instructors remaining in a separate category). This request would bring our employees up to a level which is on an average with other employers in the area and brings those who would be below the minimum wage 7Z up to that level. This proposal would cost $108,000. Staff have suggested a series of modest revenue increases which could raise $97,051 of this cost. Upgrade certification of present aquatics staff to meet new State requirements: Meeting this new requirement for pool staff would cost $2,188, all but $300 of which is for staff salaries whiIe fhe~ undergo the training. Open the Orange Memorial Pool for two weeks in December: The public has requested this additional pool time and staff have indicated that the routine yearly maintenance could still be done and this request accommodated. The cost of $1,771 would be offset by revenues of $1,781. Foxridge Day Camp: This additional day camp has been requested by parents and meets the school district support and approval. The $35,546 cost of the program would be offset by $36,500 in revenues. Buildin~ Rental Program: Numerous community groups and organizations request the use of our park and recreation buildings, but cannot pay the rental rates currently in effect. In most cases, any level of rental rate would be prohibitive for them. The cost of absorbing these no charge rentals can be covered by the revenue which will be generated by now having the Westborough Park Building to rent for other types of group activities. Staff estimate that $3,855 would be spent to provide community groups no charge rentals and $3,855 could be raised through Wes%borough Park building rentals to groups which it is appropriate to charge. Westborough Park Building, Special Classes: Staff recommend that programming of this new facility start at a modest level and grow as community demand and interest warrant. First year classes would include toddler's and children's classes, an exercise program and social dance. This programming would cost $14,885 and would bring in $14,885 in revenue. ne D ' ~cting Director of Recreation & Community Services 73 DEPARTMENT OF RECREATION AND COMMUNITY SERVICES Director Recreation and community Services C.D.B.G. Housing 87/88 88/89 Consultant .75 .75 Specialist 1 I Secretary Senior Typist Clerk Clerk Recreation 87/88 88/89 Recreation 1 1 Services Manager 1 1 .75 .75 87/88 88/89 i 1 !Recreation and :Con~nunity Services 87/88 88/89 Total Full Time Total Full Time Equiv. 58.4 54.2 C.D.B.G. Consultant Serv. 1.75 1.75 Seniors Rec. Sup. 2 Sr. Ctrs. Adult Day Care Sr. Trans. Sr. Nutri. I Division I 87/88 88/89 Recreation Service Mgr. 1.0 1.0 87/88 88/89 Playgrds./Teens 1 I Rec. Sup. 2.4 2.4 7 Play. 4.3 4.3 Teens I 1 Rent A Clown 1.6 1.6 Sp. Events Day Camps/ pre-School 87/88 88/89 Rec. Sup. 1 1 4 Day CAmps 5.1 5.1 2 Sum. Camps 4.2 4.2 2 Pre-School 8.5 7.5 87/88 88/89 I 1 8.4 8.9 i 1 .3 .5 .3 .5 Sports Playground Rec. Supv. Adult Softball Adult Basketball Tee Ball Open Gym/ Badminton Field and Gym Rent. Field Prep. I Division II Recreation Services Mgr. 87188 88/89 1 1.5 1.6 87/88 88/89 I 1 I Aquatics 87/88 88/89 Pool Mgr. I l Rec. Sup. 1 Swim Team 1.4 1.4 Instruct. Swim 3.3 3.3 Swim .4 .4 Rec. Swim 2.7 2.7 1.4 1.8 Class Prog. Rec. Sup Classes .5 , 1.2 Rental and Recycle Rec. Sup. 87/88 88/89 Bldg./Pk. 1 I Rents 4.3 2.9 Recycle Cfr. ProJ. .4 0 Tennis .2 .2 87/88 88/89 I l 1.1 X 1 74 RECREATION & COMMUNITY SERVICES ADMINISTRATION ACTUAL APPROVED 1986-8i 1987-88 Salaries & benefits Materials & services Capital outlay Work credit TOTAL ADMINISTRATION ESTIMATED 1987-88 Expenditures by program: REQUESTED 1988-89 Administration Recreation commission Youth commission Historical preservation Work credit Total 166877 154726 136835 160789 264011 247994 246047 248689 7567 7871- 15000- 430584 387720 382882 409478 COUNCIL APPROVAL ACTUAL APPROVED ESTIMATED REQUESTED COUNCIL 1986-87 1987-88 1987-88 1988-89 APPROVAL 382169 391834 374147 399307 2297 3037 3069 3387 3528 3248 2916 3248 32291 4601 2750 3536 7871- 15000- 412414 387720 382882 409478 75 RECREATION RECREATION & COMMUNITY Salaries & benefits Materials & services Capital outlay Work credit TOTAL RECREATION SERVICES ACTUAL, 1986-87 1104497 297859 10416 17749- 1395023 APPROVED 1987-88 1168726 307171 1000 1476897 ESTIMATED 1987-88 1070278 287214 792 1358284 REQUESTED 1988-89 1177078 299270 792 1477140 COUNCIL APPROVAL Expenditures by program: Administration Playground & parks Aquatics Sports & athletics Teen program Special services Senior transport Preschool Senior center Senior nutrition Work credit Total ACTUAL 1986-87 261884 204500 174201 123924 33851 189052 102712 84980 128444 37805 17749- 1323604 APPROVED 1987-88 295526 309179 181230 140948 33810 179082 76663 100804 136335 23320 1476897 ESTIMATED 1987-88 282001 270753 177101 131390 173627 71700 94067 134324 23321 1358284 REQUESTED 1988-89 340707 340989 183198 142985 139396 72959 99808 136535 20563 1477140 COUNCIL APPROVAL TOTAL RECREATION & COMM SERV 1736018 1864617 1741166 1886618 76 LIBRARY (5.4%) 77 SOUTH SAN FRANCISCO PUBLIC LIBRARY 1988-89 BUDGET NARRATIVE SERVICES: The South San Francisco Public Library provides a wide variety of services to the citizens of South San Francisco through its two facilities: the West Orange library at 840 W. Orange and the Grand Avenue library at 306 Walnut. Fifty-two employees (eleven full time and forty one part time) work in the two buildings, which are open to the public a total of one hundred and seventeen hours a week. Thirty-five percent of the citizens of South San Francisco hold current library cards. The book collection numbers approximately 143,000 volumes, with about one third of these housed at Grand Avenue and the balance at West Orange. These books are selected to serve all age groups and all subject areas. Talking book, braille, and large type materials are available for the visually impaired. Our outreach services take materials to senior residential complexes, childrens' centers and the homebound. In addition to books, the library subscribes to over three hundred magazine and newspaper titles. These publications provide up-to-the-minute information on a wide variety of subjects. The library also owns a large collection of records and cassette audio tapes. All forms of music are represented, as are a wide variety of instructional topics (speed reading, management, child development, language instruction) and "books on tape", which are audio recordings of popular novels and short stories. Compact discs are a popular new addition to our collection. There are now over one hundred and fifty titles, most of which are checked out at any given time. The library maintains both a rental collection of about on hundred videotapes and a free collection of instructional, travel, and special interest videotapes. Other library materials available include Polaroid cameras and engravers. This library has shown a truly impressive growth in breadth and depth of services during the last five years. Our circulation has grown 474, our bookstock has grown 314 and the number ofbooks added per year has increased 414. At the same time, the cost of adding a book has decreased 284, although salaries have steadily increased. This decrease is directly attributable to our conversion to automated methods in-house. Of course, in addition to books, we've added or expanded non-print collections, outreach to children and ethnic groups, and programming. 78 FY 88/89 BUDGET REQUEST: This year's proposed budget provides for the carrying on of the above named services at our current level of staffing and funding. Our goal continues to be to devote 154 of the operating budget to library materials. This request finds us at 134, the same level as the current fiscal year. While this percentage remains the same, the buying power of it continues to be eroded as materials, particularly books and periodicals, increase in price. The proposed budget reflects a combining of forty hours of part time staff time into one fulltime Librarian II position. This would allow us to hire one person to work twenty hours a week in the Reference Department (replacing one part time Reference libarian) and twenty hours a week in the Technical Services Department as cataloger and supervisor of the department. This department has no fulltime staff and the staff of seven is supervised by the City Librarian. The proposed position would replace the part time cataloger. With the coming upgrade in automated systems, a person with sophisticated cataloging experience is required, professional supervision of the department is required, and the continuity of having a person on staff on a daily basis is greatly needed. This recombination of hours would relieve both the City Librarian and the Reference Department Head of a portion of their supervisory burden. The City Librarian currently directly supervises thirteen people; the Reference Head twelve. In both cases there is no intermediate manager to assist in sharing this load. The library staff is currently 214 fulltime to 794 part time, a very unusual ratio for public library service, particularly at the level of professional and paraprofessionals. It is my goal to slowly and carefully combine parttime hours into full time positions until a more balanced ratio is achieved. This is a process that will take many years to complete. Project Read enters its first year of decreased state support in this fiscal year. We propose 79 to raise the required $30,000 from three sources: Daly City library budget ($10,000), contract with San Moteo County l.ibrary ($10,000) and Soufh San Francisco library budge~ ($10,000). Our funding source will be increased California Library Services and Construction Act reimbursement monies. These are funds in excess of those received in the past, so applying them to this program will not take them away from the support of other library services. The other libraries in the county with literacy projects are funding the loss of state support through their operating budgets, also. We are all currently investigating additional cooperative activities which we could pursue as state funds decrease. We still think that state funds will be available at a fifty percent funding level. This proposed budget with these proposed changes will class materials and services to our citizens. allow us to continue to provide first City Librarian 80 I ADMINISTRATIONI West Orange I I Administration 87/88 88/89 City Librarian .80 .80 Sr. ~/pist Clk .80 .80 Systems Supv. 1 1 Lib. Asst. I 2 2 FT Total 4.6 4.6 PT Lib. Assts. 2.48 2.48 PT Page 2.61 2.61 PT Total 5.09 5.09 TOTAL FULL TIME TOTAL PART TIME TOTAL FULL TIME EQUIV. SOUTH SAN Fl~J/qCISCO PUBLIC LIBRARY I [TECHNICAL} SERVICES Technical Svs. 87/88 88/89 City Librarian .20 .20 Sr. Typ. Clerk .20 .20 FT Total ,40 ,40 PT Librarian II .38 .38 PT Lib. Assts. 2.5 2.5 PT Pages .35 .35 PT Total 3.23 3.23 87/88 88/89 11.0 11.0 18.02 18.02 29.02 29.02 iCITY LIBRARIANi N REFERENCE West Orange Reference Librarian III FT Total PT Librarian I PT Lib. Assts. PT Pages PT Total CHILDRENS' SERVICES Childrens' Svs 87/88 88/89 Librarian II 1 1 Librarian I 1 Lib. Asst. III 0 0 FTTotal 2 2 PT Lib. Asst. .5 .5 PT Pages .5 .5 PT Total 1 1 87/88 88/89 1 1 1 1 .78 .78 1.51 1.51 .75 .75 3.04 3.04 I Project Read 87/88 88/89 PT Project Director 1 1 PT ProJ.Asst .83 .83 PT Admin. Asst ,87 .87 PT Outreach Specialist .15 .~5 PT Total 2.85 2.8~ GRAND AVENUE [ Grand Avenue 87/88 88/89 Librarian III 1 1 Librarian I 1 1 Library Asst. I 1 1 .FT Total 3 3 PT Lib. Assts. 1.3 1.3 PT Pages 1.44 1.44 ( His tory ) Lib. Asst. II .5 .5 PT Total 3.24 3.24 81 L I BRARY Salaries & benefits Materials & services Capital outlay Work credit TOTAL LIBRARY Expenditures by program: Administration Technical services Childrens' service Public library foundation Cal literacy campaign CLSA programs Reference Work credit Total ACTUAL 1986-87 763672 371871 18375 127- 1153792 ACTUAL 1986-87 436659 301760 100974 16514 123440 6828 118233 127- 1104281 APPROVED 1987-88 823384 384496 1207880 APPROVED 1987-88 436768 317753 132836 43876 130272 13000 133375 1207880 ESTIMATED 1987-88 785101 395104 2400 1182605 ESTIMATED 1987-88 427898 308047 132836 43876 126722 13000 130226 1182605 REQUESTED 1988-89 88673C 386388 1273118 REQUESTED 1988-89 478022 352869 134124 43876 122747 2160 139320 1273118 COUNCIL APPROVAL COUNCIL APPROVAL 8Z OTHER OPERATING FUNDS 83 SEWER ENTERPRISE FUND SEWERS Salaries & benefits Materials & services Capital outlay Work credit TOTAL SEWERS ACTUAL 1986-87 174982 40758 215740 APPROVED 1987-88 174383 645~7 21 238921 ESTIMATED 1987-88 175922 42183 5O 218155 REQUESTED 1988-89 197781 64517 200 262498 COUNCIL APPROVAL Expenditures by program: Administration Sewers Work credit Total ACTUAL 1986-87 42286 156909 199195 APPROVED 1987-88 43512 195409 238921 ESTIMATED 1987-88 41444 176711 218155 REQUESTED 1988-89 46458 216040 262498 COUNCIL APPROVAL 84 SEWER ENTERPRISE FUND WATER QUALITY CONTROL Salaries & benefits Materials & services Capital outlay Debt service Work credit TOTAL WATER QUALITY CONTROL ACTUAL 1986-87 1404700 1460538 25649 226365 3117252 APPROVED 1987-88 1453537 1322088 10530 101000 2887155 ~STIMAW~D 1987-88 1460061 1363984 24772 101000 2949817 R~QU~ST~D 1988-89 1549884 1398489 101570 104000 3153943 COUNCIL APPROVAL (continued) 85 WATER QUALITY CONTROL (concluded) ACTUAL 1986-87 APPROVED 1987-88 ESTIMATED 1987-88 REQUESTED 1988-89 COUNC I L APPROVAL Expenditures by program: Administration Joint pump stations Industrial pump stations Primary treatment Secondary treatment Sludge processing Chlorination Process control Bay water monitoring Industrial waste monitoring Sewer rental Roads & grounds Effluent pump station Connecting pipeline Tillo composting Sludge drying beds Dechlorination San Bruno sampling San Bruno source control Debt service Work credit Total 382667 157152 164803 240806 465165 331850 213418 68221 56287 32176 23322 77860 115938 234952 13473 138008 6429 1563 226365 2950455 258632 169501 158453 280504 517903 360355 226439 67172 63672 37404 23666 103373 147289 236071 35701 91053 7441 1526 101000 2887155 268093 169583 166257 273382 507612 377884 226227 74559 77111 40842 21843 101833 115970 259878 26042 131068 7094 3539 101000 2949817 265711 173467 168621 287107 553332 391897 258945 73330 75030 72033 23721 105221 122198 262523 36328 137645 9400 33434 104000 3153943 TOTAL SEWER ENTERPRISE FUND 3149650 3126076 3167972 3416441 86 LANDSCAPE MAINTENANCE DISTRICTS COMMON GREENS Salaries & benefits Materials & services Capital outlay Work credit TOTAL COMMON GREENS ACTUAL 1986-87 70945 719212 384385- 405772 APPROVED 1987-88 53942 356906 410848 ESTIMATED 1987-88 41038 375868 416906 REQUESTED 1988-8~ 56772 360636 417408 COUNCIL APPROVAL Expenditures by program: ACTUAL 1986-87 APPROVED 1987-88 ESTIMATED 1987-88 REQUESTED 1988-89 COUNCIL APPROVAL Landscape sez~;ice Community gardens Common green administration West park 1 & 2 West park 3 Stonegate ridge Willow gardens Work credit Total 2349 1486 196724 470101 64696 49858 384385- 400829 98845 259776 30384 21843 410848 364 122923 225842 42416 25361 416906 122670 230260 41476 23002 417408 87 PARKING ENTERPRISE FUND PARKING DISTRICT Salaries & benefits Materials & services Capital outlay Work credit TOTAL PARKING DISTRICT ACTUAL 1986-87 44085 132576 6059- 170602 APPROVED 1987-86 72386 77712 150098 ESTIMATED 1987-86 41548 65258 2331 109137 REQUESTED 1988-87 46312 40068 6OO 86980 COUNCIL APPROVAL 88 SPECIAL FUNDS 89 SELF INSURANCE FUND ACTUAL ACTUAL ES'£1MATE 1985-86 1986-87 1987-88 ESTIMA'r~D 1988-89 REVENUES AND INTERFUND TRANSFERS: Revenue from operating budget Interest income Interfund transfers Total revenue and interfund transfers EXPENDITURES: Workers comp. indemnity expense Workers comp. medical payments Workers comp. other payments Workers comp. insurance premium Workers comp. claims management Workers comp. accrued claims General liability insurance premium General liability indemnity expense General liability accrued claims Total expenditures Excess of revenues and interfund transfers over expenditures Fund balance, beginning of year Fund balance, end of year Accrued insurance losses Unreserved fund balance 648768 1133424 1144000 1144000 243228 164747 125000 130000 -262860 891996 1035311 1269000 1274000 72240 205317 186000 186000 165663 107738 120000 120000 21402 37850 39000 39000 48466 50038 75000 76200 26858 31862 31500 31500 -167426 257165 200000 200000 333827 414352 356937 372875 247411 200431 200000 200000 -39487 3519' 708954 1308272 1208437 1225575 183042 -272961 1747548 1930590 1930590 1657629 1148508 1355043 782082 302586 60563 1657629 1718192 1129000 589192 48425 1718192 1766617 1129000 637617 9O GAS TAX FUND ACTUAL 1985-86 ACTUAL 1986-87 ESTIMATED 1987-88 ESTIMATED 1988-89 Revenues: 2107 2107.5 2106 SB3OO/Transp Finance Interest and Other Income Total Revenue Transfers: To General Fund To Capital Improvement Fund From Capital Improvement Fund Transfers - net Excess of Transfers over Revenues Fund Balance, Beginning of Year Fund Balance End of Year 823322 7500 252197 77732 1160751 -2263577 448820 -1814757 -654006 1441182 787176 484614 7500 257822 122205 59309 931450 -104OO00 -238613 63773 -1214840 -283390 787176 503786 467515 7500 257888 25000 757903 -700000 -211831 -911831 -153928 503786 349858 470763 7500 265368 15000 758631 -800000 -300000 -1100000 -341369 349858 8489 91 EQUIPMENT REPLACEMENT FUND ACTUAL ACTUAL ESTIMATED ESTIMATED 1985-86 1986-87 1987-88 1988-89 Transfers into Fund Interest and other income Total Revenue and Transfers Expenditures Excess of Revenues and Transfers over Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 481117 0 150000 150000 52201 17236 10000 5000 533318 17236 160000 155000 413279 161082 206000 103600 120039 -143846 -46000 51400 143689 263728 119882 73882 263728 119882 73882 125282 REDEVELOPMENT AGENCY THE REDEVELOPMENT AGENCY The Redevelopment Agency of South San Francisco has two adopted project areas: Gateway (adopted 1981) and U.S. Steel (Shearwater, adopted 1985). A third project area, focusing on the downtown and central areas, including other commercial and industrial areas, is proposed to be formally adopted in early 1989. Within the Gateway Project Area, the Embassy Suites Hotel should be opened about the beginning of the new fiscal year and an additional hotel is proposed by Hampton Inn. Another development, consisting of six one-story buildings containing offices, sales and service space, will be constructed by Rouse and Associates in 1988-89. The Magnolia Plaza, adjacent to the Magnolia Senior Center on Grand Avenue providing 125 units of housing for senior citizens, at least half for low income residents, will be occupied this next fiscal year. This site was purchased with the 20 percent of Gateway tax increment funds set aside for low and moderate income housing. The Shearwater site development, delayed because of a lawsuit brought on behalf of the San Francisco Airport and by a change in ownership, is expected to have some new proposals for development which are expected to come before the Agency within the year. The proposed Downtown/Central Redevelopment Project Area has been through preliminary steps, and the additional required processing steps for adoption of the Project Area will occur over the next year. These include fiscal and environmental analysis, public hearings plus consultation with various citizen, business and social groups on provisions of the redevelopment plan. Work on other facets of the Downtown Revitalization Strategy will also continue, such as the rehabilitation of commercial buildings, encouraging new retail outlets and steps to promote new and upgraded housing in the central area. The Redevelopment Agency will overcrossing to improve access and existing residential areas. also work between new to expedite construction of the Oyster Point commercial and industrial areas, and the downtown SOUTH SAN FRANCISCO REDEVELOPMENT AGENCY ACTUAL ACTUAL ESTIMATED ESTIMATED 1985-86 1986-87 1987-88 1988-89 REVENUES AND FINANCING SOURCES Tax increment revenues Interest income and other revenues Note proceeds Total Revenue EXPENDITURES: Debt service Purchase of land Administration Architectural & engineering svcs. Leffa] services Other professional services Other expenditures Contingency reserve Total expenditures Excess of revenues over expenditures Fund balance, beginnin~ of year Fund balance, end of year 417265 1141252 1175854 1352225 274461 237020 200000 200000 945000 691726 2323272 1375854 1552225 497440 780741 490000 640000 948244 21.0890 332996 220000 240000 1501 119178 1430000 86440 102568 35000 156361 64629 112000 303000 25318 37844 20630 27900 1500000 977950 2386200 877630 2640900 -286224 -62928 498224 -1088675 2999151 2712927 2649999 3148223 2712927 2649999 3148223 2059548 Low/moderate housing fund: Fund balance, beginning of year Additions Expenditures Fund balance, end of year 146555 243014 239821 374992 96459 228250 235171 270445 231443 100000 150000 243014 239821 374992 495437 95 ADDENDUM TO PRELIMINARY 1988-89 OPERATING BUDGET, PAGE 2 REVISIONS TO SEWER ENTERPRISE FUND REVENUE BUDGET ORIGINAL REVISED REQUEST AMOUNT INTERFUND TRANSFER TO GENERAL FUND -340000 -379600 NET INCREASE -39600 -39600 OTHER REVISIONS - NO FISCAL IMPACT 1) RECREATION DEPARTMENT BUDGET PRESENTATION TO BE MODIFIED TO SHOW CLASSES, RENTALS AND RECYCLING 2) FIRE DEPARTMENT TO REALLOCATE PERSONNEL AND MATERIAL AND SERVICES BUDGETS TO ACCOMODATE REORGANIZATION OF FIRE PREVENTION BUREAU. 3) FIRE EQUIPMENT LEASES IN EQUIPMENT REPLACEMENT FUND TO BE PAID OFF TO ALLOW FOR EXPENDITURES FOR ROLLING STOCK 4) RECREATION DEPARTMENT EXPENDITURES AND RELATED REVENUE BUDGETS TO BE REVISED AS SHOWN BELOW. EXPENDITURE REVENUE IMPACT RECOVERY A) ADJUST PART TIME SALARIES B) UPGRADE CERTIF AQUATICS STAFF C) OPEN OMP POOL-DECEMBER D) FOXRIDGE DAY CAMP E) INCREASE WESTBOROUGH CLASSES 108017 108017 2188 0 1770 1780 35546 37724 14885 14885 162406 162406