HomeMy WebLinkAboutReso 123-1987 RESOLUTION NO. 123-87
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AMENDING THE SOUTH SAN FRANCISCO
EMPLOYEE CLASSIFICATION PLAN TO CREATE THE
POSITION OF ADMINISTRATIVE SERVICES OFFICER
BE IT RESOLVED by the City Council of the City of South San Francisco
that the E~ployee Classification Plan, as amended, is further amended effec-
tive November 25, 1987 as follows:
The position and Class Specification of Purchasing Officer is revised to
that of Administrative Services Officer as set forth in Exhibit "1". This
position iS to be allocated to the Management and Confidential Employee
Group at COntrol Point 34.
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the City Council of the City of South San Francisco at a regular
meeting held on the 25th day of November , 19 87 by the following vote:
AYES: ~ouncilmembers Mark N. Addiego, Richard A. Haffey, Gus Nicolopulos,
Roberta Cerri Teglia, and Jack Drago
NOES: N
ABSTAIN: N
ABSENT: N
Dne
one
one
EXHIBIT I TO RESOLUTION NO. 123-87
Exhibit 1
Nov 1987
ADMINISTRATIVE SERVICES OFFICER
DEFINIT] ON
Ur~der direction, to plan organize and direct the City's
Purchasing system; to procure a wide variety of materials,
supplies and services for all City Departments, to be responsible
for computer operation maintenance, supervises clerical and print
shop employees, does related work as required.
EXAMPLES OF DUTIES
consults with departmental personnel regarding adequacy of
specifiqations for materials to be purchased, reviews
requisitions regarding item description, quantity and compliance
with City's purchasing policies and procedures; interviews and
corresponds with vendors; determines whether items and materials
meet specifications and standards; prepares specifications and
notices ifor informal and advertised bids; received, checks and
evaluates informal bids and awards purchase orders; tabulates
results iof formal bids; advises Council on acceptance of bids;
maintains information on a variety of publications, vendors
catalogs and supply literature for new products and processes;
keeps records and maintains current market information;
supervises print shop and stationery stores operation, mail
service iand the City's information phone. Serves as Acting
Director in Finance Director's absence. Would oversee computer
operation and maintenance functions and assist with software
implementation.
DESIRABLE QUALIFICATIONS
Knowledge Of:
In Idepth purchasing functions including objectives, purposes
and procedures;
Legal influences and ethical practices as relates to City
Purchasing;
SeLection of supply sources, marketing practices, commodity
pricing methods and discounts;
Evaluating supplies and services;
SuPervisory practices and procedures.
GoVernmental management and the principles and practices of
municipal finance.
BaSic data processing concepts for IBM System 36 or similar
computer and payroll and accounting software.
IMB Personal Computer; related software and networking with
SyStem 36
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Ability to:
Plan, direct and coordinate the purchasing activities of the
city;
Develop specifications and secure competitive bids.
Supervise the work of subordinate employees;
Keep accurate records and prepare required reports;
Establish and maintain cooperative relationships with those
contacted in the course of work.
Plan, direct and coordinate the data processing operations
oflthe City.
Serve as Acting Finance Director in Director's absence.
ED UCATI ON
Graduation from college with major course of study in
BuSiness Administration, Data Processing or closely related
subject, MBA preferred.
EXPERIENCE
Twa (2) years responsible experience in purchasing. Two (2)
years responsible experience in Data Processing and
fir~ancial management.
At least one year of the above experience must be in a
supervisory capacity.
LICENSE
PoSsession of a valid, appropriate State of California
Driver's License.
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