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HomeMy WebLinkAboutReso 9-1988 RESOLUTION NO. 9-88 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION REQUESTING THE SERVICES OF THE SAN MATEO COUNTY CLERK AND AUTHORIZING THE FILING OF AN IMPARTIAL ANALYSIS, WRITTEN ARGUMENT AND STATEMENTS THEREON FOR THE CITY PROPOSITION WHERF_~? t~9 City Council of the City of South San Francisco has adopted Ordinance No. - ~ntitled "An Ordinance Ordering the Submission of a Proposition of Incurring Bonded Debt for the Purpose of the Acquisition, Construction and Completion of Orange Memorial Park Improvements to the Qualified Voters of the City of South San Francisco at an Election to be Held for that Purpose", ordering the submission of a proposition tO the qualified voters of the City of South San Francisco (the "Ordinance"): WHEREAS, Section 22003 of the Elections Code of the State of California authorizes the Council ito request the Board of Supervisors to permit the County Clerk to render specified services to the City relating to the conduct of an election; WHEREAS, Section 5011 and Section 5013 of said Code authorize the filing of an impartial analysis and of written arguments for or against any ballot proposition; and WHEREAS, Section 5301 of said Code requires a statement to be prepared and provided to voters regarding certain effects of the proposition; NOW, i THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTH SAN IFRANCISCO as follows: 1. The San Mateo County Clerk is hereby requested to provide such services as may be necessary to properly and lawfully hold and conduct a special municipal election in the City of South San Francisco on April 12, 1988 pursuant to the Ordinance, particularly those services specified in Exhibit A. 2. FOr its signature this Council hereby directs the City Manager and his staff to prepare and! file a written argument, and a rebuttal, if required, and hereby authorizes any and all Mayor Jack Drago Vice Mayor - Roberta Cerri Teglia Councilmember Mark N. Addiego Councilmember Richard ^. Haffey Councilmember Gus Nicolopulos -1- to sign a written argument and/or rebuttal for said City Proposition in accordance with the EleCtions Code of the State of California, and to change such argument and/or rebuttal until land including the date fixed by the City Clerk, after which no argument and/or rebuttal for 0r against the Proposition may be submitted to her. The written argument for the proposition shall not exceed 300 words in length and the rebuttal shall not exceed 250 words in length, and the argument and rebuttal shall otherwise conform to and comply with all applicable provisions of the Elections Code of the State of California. The deadline date for the Submittal of arguments, in favor or in opposition, shall be February 4, 1988. 3. The City Clerk is hereby directed to submit to the City Attorney a certified copy of the Ordinance. The City Attorney is hereby authorized and directed to prepare an impartial analysis of the proposition specified in the Ordinance showing the effect of the measure on! the existing law and the operation of the measure, said analysis to be submitted bY the City Attorney to the City Clerk for printing before the arguments for and against the measure. The analysis shall not exceed 500 words in length and shall otherwise comply in all respects with the applicable provisions of the Elections Code of the State of California. The deadline date for the submittal of the analysis shall be January 25, 1988. 4. The City Clerk and other appropriate City staff are hereby authorized and directed to Work with the appropriate officials of the County of San Mateo to prepare and distribute, for the proposition specified in the Ordinance, the statement required by and specified in Section 5301 of the Elections Code of the State of California. The statement shall conform in all respects and be distributed to the voters as required by the applicable provisions of the Elections Code of the State of California. 5. The City Clerk is hereby directed to file with the Board of Supervisors of the County of san Mateo a certified copy of this resolution and of the Ordinance on or before January 15, 1988. 6. Th!is resolution shall be effective upon its adoption. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco, at a regular meeting held on the 13th day of January, 1988, by the following vote: AYES: NOES: ;Councilmembers Mark N.'Addiego, Richard A. Haffey, Gus Nicolopulos, iRoberta Cerri Teglia, and Jack Drago !None ABSENT: None ABSTAIN: None EXHIBIT A TO RESOLUTION NO. 9-88 SERVICE AGREEMENT SPECIAL MUNICIPAL ELECTION OF APRIL 12, 1988 CITY OF SOUTH SAN FRANCISCO Hereinafteriset forth below are the services that may be rendered by the County Clerk incident to preparation for and conduct of the special election to be held April 12, 1988 by the City of South San Francisco. A. SERVICESi FURNISHED BY COUNTY CLERK (1) Coinsolidate Precincts: Set consolidated precincts and supply list for 1.~gal publication by City. City to advise as to number of county pre- cl!ncts to be consolidated (maximum registration per consolidation) and number of voting machines to be used per precinct. (2) Pnecinct Indexes: Furnish precinct indexes, by consolidated precinct, tc~ the Affidavits of Registration of eligible voters (3 copies for pre- ciinct supplies, i copy for City and 1 copy for Election Office files). (3) POlling Place Notices/Labels: Prepare and address for mailing to eli- gible voters. Includes stock. Inserting Election Matter to be mailed to eligible registered voters, or affix labels, if applicable. (4) (5) Delivery to Post Office for mailing. (Postage to be provided by City Clerk.) select Polling Places: Including performance of whatever field work may be necessary to complete such selection, prepare, process and mailing of polling place agreement forms. List to be supplied to City Clerk for appointment by City Governing Body not less than 30 days prior to the election, and for legal publication. Select Election Officers: (1 Inspector, 3 Judges each polling place) - ihcluding substitute election officers. Prepare forms, mail applica- tions, process applications upon return, prepare election officer alppointment list, prepare and mail appointments to election officers. Ciity Clerk to be supplied list for appointment by City Governing Body n!ot less than 30 days prior to the election, and for legal publication. (6) Pirecinct Supplies: Optional Items Provided - Flags, special letter to i!nspector and absentee information. Services required to prepare pre- Cinct packets with additional items. B. SPECIFIED ELECTION ACTS TO BE PERFORMED BY CITY CLERK By resolution, request the Board of Supervisors (through the County Qlerk) to permit the County Clerk to render specified election services to the City relating to the conduct of the election. Signed Service Agreement should accompany Resolution. Deadline to request service of County Clerk is 88 days prior to the (2) (3) election or January 15, 1988. As a measure is to be voted on, exact wording of measure must also be filed by the 88th day prior to elec- tion. Legal Publications: All legal publications are the responsibility of the City Clerk iincluding but not limited to: Notice of Election, and Notice to File Arguments For or Against. Note: County Clerk will provide list of applicable election officers and polling places to the City Clerk approximately 29 days prior to election. City Clerk is to prepare and deliver to the County Clerk the ballot Pamphlet containing Ballot Measure, Analysis of Measure, Arguments For Or Against, and Rebuttals thereto. Due date of this material at the Office of the County Clerk, 40 Tower Road, San Mateo is March 3, 1988. SPECIFIEDiELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM SCHEDULE DF COUNTY CLERK SERVICES: (1) Argument filings. (2) (3) iLegal publications: Responsibility of City Clerk and payment to be made by City. Official Designation of Consolidated Precincts, Polling Places and Appointment of Election Officers by City Council. All Election Officer iand Polling Place Fees to be paid by the City. (This would include any ipossible custodian fees where schools are used as polling places.) (4) iAbsentee Voting: Processing of absent voter applications, verifica- tion of signature, mailing of absent voter ballots and voting in Clerk's office to be handled by City Clerk. (5) Check Absentee application signatures. (6) Absentee Canvass is responsibility of and wilt be made by City Clerk. (7) Semi-Official Canvass is responsibility of and will be made by City Clerk. (8) (9) (10) Official Canvass to be made by the City Governing Body. City will be responsible for compliance with statutory requirements as set forth as the responsibility of the City Clerk in the Political Reform Act of 1974. The conduct of the election remains the responsibility of the City Clerk. Performance of Services hereinabove specified in Section A are at all times considered to be under direction of the City Clerk and the County shall assume no special authority or responsibility in the con- duct of the election designated to the City under provisions of the Elections Code, the Federal Voting Rights Act or such other law governing the conduct of such election. -2- TERMS AND CONSIDERATION This schedule shall be in effect for the performance of all specified services incident to the preparation and holding of the City of South San Francisco Special Municipal Election to be held April 12, 1988, except services listed as required byl City Clerk. In the event the County is unable to perform services required under this Agreement, ias a result of employer/employee relation conditions, vendor con- ditions or ~other conditions beyond the control of the County Clerk, the County will be rellieved of all obligations under this Agreement. Consideratiion: In consideration of the performance of the aforementioned ser- vices and slupplies provided by the County Clerk, the City of South San Francisco shall pay ~o the County Clerk a sum equal to the actual cost of such services and supplies. Signature City Clerk Title January 14, 1988 Dated -3-