HomeMy WebLinkAboutReso 18-1988RESOLUTION NO. 18-88
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING PERIODIC DESTRUCTION OF
CERTAIN RECORDS OF THE SOUTH SAN FRANCISCO POLICE
DEPARTMENT IN ACCORDANCE WITH GOVERNMENT CODE
SECTION 34090 ET SEQ.
WHEREAS, pursuant to an authorizing resolution by the City Council,
Government Code Section 34090 permits the head of a city department to
destroy any city record, document, instrument, book or paper without
making a copy thereof, after the same is no longer required, if the
record is at least two (2) years old and does not come within any other
exception and Government Code Section 34090.6 permits the destruction
of communication tapes over one hundred (100) days old; and
WHEREAS, pursuant to Resolution No. 170-86, the Council adopted the
"South San Francisco Records Retention Schedule"; and
WHEREAS, the Police Chief is prepared on a yearly basis to certify
that certain materials, not previously included in the retention schedule
have been retained for the requisite period of time and is prepared to seek
the City Attorney's written consent to the destruction of the records;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South
San Francisco that it hereby amends the "South San Francisco Records Retention
Schedule" to include the materials listed in Exhibit "A" and hereby approves
periodic destruction of those records.
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the City Council of the City of South San Francisco at a regular
meeting held on the loth day of February
, 19 88 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Mark N. Addiego, Richard A. Haffey, Gus Nicolopulos,
Roberta Cerri Te.qlia, and Jack Drago
None
None
None
City Clerk
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EXHIBIT "A" TO RESOLUTION NO. 18-88
RECORD TITLE
RETENTION PERIOD
Police Radio Tapes
Field Interview Records
100 days
2 years
Incident Card Reports
2 years
Teletypes
2 years
Restraining Orders
2 years
Arrest Records
5 years after purged from CII
files and no longer accessible
to other jurisdictions