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HomeMy WebLinkAboutReso 84-1987 RESOLUTION NO. 84-87 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING EXECUTION OF SUPPLEMENT NO. 2 FOR ARCHITECTURAL AND RELATED DESIGN SERVICES WITH GROUP 4/ ARCHITECTURE, RESEARCH & PLANNING, INC. FOR MAGNOLIA SENIOR CENTER PROJECT, PROJECT NO. PB-86-1 BE IT RESOLVED by the City Council of the City of South San Francisco, that: The City Manager is authorized to execute on behalf of the City Supplement No. 2 entitled, "Supplement No. 2 to the Agreement to Furnish Architectural and Related Design Services for Magnolia Senior Center, Project No. PB-86-1" between the City of South San Francisco and Group 4/Architecture, Research & Planning, Inc. A copy of Supplement No. 2 to Agreement is attached as Exhibit "1". ! hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 8th day of July , 1987, by the following vote. AYES: NOES: ABSTAIN: ABSENT: Councilmembers John "Jack" Drago, Richard A. Haffey, Gus Nicolopulos, and Mark N. Addiego None None Councilmember Roberta Cerri Teqlia SUPPLEMENT NO. 2 Exhibit 1 to Resolution No. 84-87 TO THE AGREEMENT TO FURNISH ARCHITECTURAL AND RELATED DESIGN SERVICES TO THE CITY OF SOUTH SAN FRANCISCO FOR MAGNOLIA SENIOR CENTER, PROJECT NO. PB-86-1 \ The City of South San Francisco, hereinafter called 'City', and Group 4/Archi- tecture, Research and Planning, Inc., hereinafter called 'Architect", have entered into an AGREEEMENT dated October 17, 1985, amended by SUPPLEMENT NO. 1, dated February 9, 1987, in connection with the renovation of the former Magnolia School, now called Magnolia Senior Center, Project No. PB-86-1. The AGREEMENT is attached hereto as "EXHIBIT 2A", and SUPPLEMENT NO. I is attached hereto as 'EXHIBIT 2B'. These documents are incorporated by reference as though fully set forth herein. SECTION 1: GENERAL This SUPPLEMENT is being executed in order to provide continuing'Architectural and related professional design services by the Architect for the Construction Phase of the Magnolia Senior Center. The Architect now agrees to continue services as described in the following section, SECTION 2: SCOPE OF SERVICES of this SUPPLEMENT. SECTION 2: SCOPE OF SERVICES The Architect shall continue to provide Architectural and related professional design services during the Construction Phase of the subject project as des- cribed in SECTION 2 of SUPPLEMENT NO. 1. Page I of 4 SECTION 3: ADDITIONAL SERVICES It is the intent of this SUPPLEMENT to secure all Architectural and related professional design services that may be required for the administration of the Contract for Construction of the subject project and as stated in SECTION 2 of this SUPPLEMENT. The Architect shall perform additional Architectural and related professional design services where specifically requested by the City. The Architect shall be compensated for such additional services in the same manner as established in SECTION 5 of this SUPPLEMENT for compensation of services. SECTION 4: TIME OF PERFORMANCE The Architect shall begin services related to this SUPPLEMENT upon receipt of a copy signed by the City's representatives. The Services provided by the Architect shall terminate with the City's acceptance of the subject project, or upon reaching the new estimated maximum stipulated in SECTION 5 of this suPPLEMENT, if so directed by the City, whichever occurs first. SECTION 5: COMPENSATION $.1 The City agrees to pay the Architect on a Time and Material basis as described in SECTION $ Dr..SUPPLEMENT NO. 1, except as altered in this SUPPLE- MENT. The Architect now estimates that the performance of services indicated in SECTION 2 of SUPPLEMENT NO. ! will require a total fee of One Hundred Sixty Nine Thousand Five Hundred Nineteen Dollars ($169,519.00), an increase of $24,334 abovethe amount stipulated in SUPPLEMENT NO. 1. 5.2 Reimbursable Expenses: In addition, the City agrees to pay the Architect for reimbursable expenses such as reproduction and long distance telephone costs at a rate of 1.05 times the direct cost billed to the Archi- tect. The Architect's estimate for reimbursable expenses for the Construction Administration Phase is now Five Thousand Five HunJred Dollars ($5,500), an increase of $1,000 above the amount stipulated in SUPPLEMENT NO. 1. The Architect will include with the invoice receipted bills or other documents reasonably required by the City. Page 2 of 4 5.3 The Architect and the City agree that the amounts indicated in Sections 5.1 and 5.2 of this SUPPLEMENT, for fees and reimbursable expenses respectively, shall not be exceeded except by written instrument from the City. The Architect and the City agree that these same amounts shall be increased by written instrument, if required, to enable the Architect to properly perform the services indicated herein to the conclusion of the project~ or the City will relieve the Architect of all duties and obligations under this SUPPLEMENT. 5.4 A revised WORKLOAD PROJECTION, attached as 'EXHIBIT 2C" of this SUPPLEMENT outlines the actual expenditures of hours and fees prior to May 1, 1987, and the anticipated expendi(~ures of hours and fees after May 1, 1987, to be spent each month on this Project by the Architect. The WORKLOAD PROJECTION, to the extent possible, is based on the Architect's estimate of construction activities to be performed by the Contractor for Construction of the subject project. The fees for the Architect's consultants are not included in the revised WORKLOAD PROJECTIOIt. 5.5 Labor charges will be according to the SCHEDULE OF CHARGES attached as 'EXHIBIT 2D" of this SUPPLEMENT. The rates include compensation for direct labor, indirect labor overhead, general and administrative overhead, and profit for the Architect and that of outside consultants. The costs of outside Sub- consultants shall be billed to the City at a multiple of 1.1 times the amounts billed to the Architect for such services. 5.6 Payments due th~ Architect~for Services and Reimbursable Expenses shall be made monthly and shall be in proportion to the services performed and expenses incurred. SECTIONS: 6, 7, 8, 9, 10, 11, and 12 Sections 6, 7, 8, 9, 10, 11, and 12 of SUPPLEMENT NO. I shall continue to remain in force and shall be incorporated here by reference as though fully set forth herein. Page 3 of 4 Notices required to be given to the City shall be addressed as follows: City Clerk CITY OF SOUTI4 SAN FRANCISCO 400 Grand Avenue South San Francisco, California 94080 Notices required to be given to the Architect shall be addressed as follows: Mr. Julian O. Munoz AIA, Principal GROUP 4/ARCHITECTURE, RESEARCH AND PLANNING, INC. 457 Forbes Boulevard South San Francisco, California 94080 SECTION 13: The parties hereto hereby agree that, except as provided herein, all of the provisions of the AGREEMENT shall continue unchanged and shall remain in full force and effect. In witness whereof, the following duly authorized representatives of the City and Architect have signed in confirmation of this SUPPLEMENT NO. 1 to the AGREEMENT. Dated CITY OF SOUTH SAN FRANCISCO, a municipal corporation .. Mark Lewis, City Manager Attest: GROUP 4/ARCHITECTURE, RESEARCH NING, INC. Udulian O. Munoz AIA - President a~~s P. Oierkes AIA- Secretary Barbara Battaya - City Clerk ...... Approved as to form: Valerie J. Armento - City Attorney Page 4 of 4 MAGNOLIA SENIOR CENTER CONSTRUCTION SCHEDULE/WORKLOAD PROJECTION GROUP 4/A.R.P. INC. PROJECT NO. 8538 OCTOBER 1986 ACTIVITY MONTH: OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN. JUL. AUG. SEP. OCT. NOV. 1. Contract Revisions .... 2. Mobilization .... 3. Demolition ...... 4. Submittals ............................... 5. Soil Analysis -- 6. Foundations ......... 7. Utilities /Rough Site 8. Structural 9. Interior Layout 10. Roofing/Windows 11. Mech./Elec./Plumb. 12. Drywall 13. Finishes/Hardware 14. Paving/Finish Site 15. Project Close-Out GROUP 4 HRS/MO 317 111 STAFF HOURS S/MO 14,658 6,01-7 ACCUM.$ 14,65B 20,675 345 20,383 41,058 296 15,259 56,317 364 19,549 75,866 364 272 235 215 180 140 50 -0- -0- 18,243 15,075 13,500 12,500 10,500 8,000 3,000 -0- -0- 94,109 109,184 122,684 135,184 145,684 153,684 156,684 156,684 156,684 EXHIBIT 2D SCHEDULE OF CURRENT CHARGES FOR GROUP 4 PERSONNEL Employee Classification Current Rate Principals $80.O0/hr Project Manager 58.62/hr Professional Thomas Pan Charles Ham Michael Murdock 54.12/hr 59.43/hr 42.48/hr Technical Stanley Wong Dianne Whitaker Andre Rothblatt 32.20/hr 30.34/hr 29.56/hr Clerical Miki Mori 32.20/hr Barbara Reed' 42.28/hr New Employees 2.75 times DPE (Direct Personnel Expense) The Current Rate Schedule shown above, with the exception of Principals, reflects actual employee billing rates which have been calculated by taking the Direct Personnel Expense {direct salary plus benefits costs) times a multiple of two and three-quarters {2.75). Page 1 of 1 EXHIBIT "A" Group 4/Architecture, Research and Planning, Inc. 457 Forbes Boulevard South San Francisco California 94080 USA (415) 871-0709 451 College Avenue Santa Rosa California 95401 USA (707) 575-7508 MAGNOLIA SENIOR CENTER City of South San Francisco 2 July 1987 Project No: 8538-02 Contract No: PB-84-1 SUMMARY OF CONSTRUCTION ADMINISTRATION SERVICES A. BASIC CONSTRUCTION ADMINISTRATION Original Maximum for Basic Project Administration: Estimate at Completion for Basic Administration: Savings (due to Shortened Construction Period): Admin./Engr. Reimb. Exp. $145,185 $ 4,500 137,185 2,841 $+ 8,000 $+ 1,659 B. UNANTICIPATED CONDITIONS 1. Correct Unevenness of South Wall (CO ~13/$10,585) 2. Revise Interior Footings (CO ~9/$6,630) 3. Transformer Retaining Wall Extension {CO ~g/$3,783) 4. Reinforcement of Cut Wall Beam {CO ~9/$5,232} 5. Reinforcement of East Wall Pilasters {CO ~9/$g,000} 6. Roof Perimeter Correction {CO #20/$18,750) 7. Underground Utility Conflict {CO ~26/$6,404} 8. Truss Dry-Rot Correction {CO f35/$12,000) Subtotal $ 863 4,748 423 1,319 3,341 2,054 559 8,303 $ 21,610 C. COUNCIL APPROVED ADDITIONS 9. Level 2 Revisions (Est./S68,000) 10. Furniture Selection (Bid/S38,670) 11. Mural (Est./S5,000) 12. Brass Handrails (CO #31/$7,417) Subtotal $ 5,650 $ 2,743 $ 1,660 $ 671 $ 10,724 D. ADDITIONAL REIMBURSABLE EXPENSES 13. Printing for Revised Construction Documents (CO #1) 2,659 NET ADDITIONAL AMOUNT REQUIRED FOR SUPPLEMENT NO. 2 (B+C+D-A) $ 24,334 $ 1,000 EXHIBIT iiBii Group 4/Architecture, Research and Planning, Inc. 457' Forbes Boulevard South San Francisco California 94080 USA (415) 871-0709 451 College Avenue Santa Rosa California 95401 USA (707) 575-7508 MAGNOLIA SENIOR CEN~ER City of South San Francisco Project No: 8538 Contract No: PB-86-1 2 July 1987 Budget Sun, nary Budget 1. Contract Sum {incldg C0~1) $2,446,800 ® Interior Foot- . ings/Soil s 100,000 Fi re Pump 30,000 Contingency 200,000 Construction Ins pec ti on, Testing & Util. 200,000 Furnishings 40,000 Subtotal $3,016,800 Council Approved Additions, Brass Handrails Council Approved Additions, Furniture/Mura 1 s TOTAL $3,016,800 Budget Reallocations N.Ao N.A N.A N.A N.A N.A N.A. 8,000 10,000 N.A. Present N.A. 6,630 0 149,712 Est. Maximum at Completion Balance $2,446,800 0 6,630 +93,370 0 +30,000 193,000 + 7,000 162,000 194,000 + 6,000 38,670 38,670 + 1,330 N.A. $2,879,100 $137,700 7,417 7,417 - 7,417 0 5,000 - 5,000 N.A. $2,891,517 $125,283 (surplus)