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HomeMy WebLinkAboutReso 2-1987 RESOLUTION 2-87 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AMENDING THE SOUTH SAN FRANCISCO EMPLOYEE CLASSIFICATION PLAN (CITY ATTORNEY DEPARTMENT POSITIONS). BE IT RESOLVED by the City Council of the City of South San Francisco that the Employee Classification Plan, as amended, is further amended effective January 15, 1987 as follows: 1. The Class Specification for Deputy City Attorney is created, as set forth in Exhibit "A". This position, when filled, is to be allocated to the Management and Confidential Employee Group at a Control Point of $3170.00 per month. 2.The Class Specification for Assistant City Attorney is revised, as set forth in Exhibit "B". 3. The Class Specification for Legal Secretary is revised, as set forth in Exhibit "C". BE IT FURTHER RESOLVED that the single position of Deputy City Attorney/ Assistant City Attorney is to be flexibly staffed so that the position may be filled at either level, and so that advancement opportunities exist within the department. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at aregular meeting held on the 14th day of January , 19 87 bY the following vote: AYES: Councilmembers John "Jack" Drago, Richard A. Haffey, Gus Nicolopulos, Roberta Cerri Teglia, and Mark N. Addiego NOES: None ABSENT: None RESOLUTION NO. 2-87 EXHIBIT "A" CITY OF SOUTH SAN FRANCISCO JANUARY 1987 DEPUTY CITY ATTORNEY DEFINITION Under direct supervision of the City Attorney, to provide a variety of pro- fessional legal services to City officials, various boards and commissions and City departments. DISTINGUISHING CHARACTERISTICS This is the entry level classification in the attorney series. An attorney in this classification is generally assigned to more routine professional legal tasks. EXAMPLES OF DUTIES - Depending upon assignment, duties may include, but are not limited to, the following: Perform legal research and provide opinions on various legal problems for City departments and various boards and commissions. Draft and review ordinances, resolutions, contracts, deeds, leases and other legal documents and instruments; review such documents and offer opinions as to legal acceptability when presented to the City for consideration by an out- side agency. Represent the City in civil actions brought by or against the City and prosecute misdemeanor municipal code violations. Investigate claims and complaints by or against the City and recommend action to be taken. Assist in or prepare cases for administrative hearings and represent the City in such hearings. Respond to citizen complaints and requests for information. May represent the City Attorney at various meetings and in court when necessary. Perform related duties as assigned. CITY OF SOUTH SAN FRANCISCO Deputy City Attorney (Continued) JANUARY 1987 QUALIFICATIONS Knowledge of: Legal principles and practices, including civil, criminal and administrative law and procedures. Judicial procedures and rules of evidence. Methods of legal research. Ability to: Communicate clearly and concisely, orally and in writing. Analyze and prepare a variety of legal documents. Conduct research on legal problems and prepare sound legal opinions. Prepare and present cases in court, and before hearing officers and arbitrators. Work semi-independently, with general supervision. Establish and maintain cooperative relationships with those contacted in the course of work. Experience and Education Any combination of experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be graduation from an accredited law school with a Juris Doctor degree or its equivalent. Prior experience with a municipality or other governmental agency is desirable. Licenses Active membership in the State Bar of California. A valid California driver's license. RESOLUTION NO. 2-87 EXHIBIT "B" CITY OF SOUTH SAN FRANCISCO JANUARY 1987 ASSISTANT CITY ATTORNEY DEFINITION Under general supervision of the City Attorney, to provide a wide range of pro- fessional legal services to City officials, various boards and commissions and City departments. DISTINGUISHING CHARACTERISTICS This is the journey level classification in the attorney series. An attorney in this classification is expected to demonstrate professional competency and analy- tical skills using considerable initiative and sound independent judgment. EXAMPLES OF DUTIES - Depending upon assignment, duties may include, but are not limited to, the tollowing: Perform legal research and provide opinions on various legal problems for City departments and various boards and commissions. Draft and review ordinances, resolutions, contracts, deeds, leases and other legal documents and instruments; review such documents and offer opinions as to legal acceptability when presented to the City for consideration by an out- side agency. Represent the City in civil actions brought by or against the City and prosecute misdemeanor municipal code violations. Investigate claims and complaints by or against the City and recommend action to be taken. Prepare cases for administrative hearings and represent the City in such hearings. Respond to citizen complaints and requests for information. Represent the City in the community and at professional meetings as required. Represent the City A~torney at various meetings and in court. Perform related duties as assigned. JANUARY 1987 CITY OF SOUTH SAN FRANCISCO Assistant City Attorney (Continued) QUALIFICATIONS Knowledge of: Legal principles and practicess including civils criminal and administrative law and procedures. Judicial procedures and rules of evidence. Methods of legal research. Ordinancess statutess and court decisions relating to municipal corporations. Organization and operating procedures of a City Attorney's Office and of a local government entity. Ability to: Communicate clearly and conciselys orally and in writing. Analyze a wide variety of legal issues. Analyze and prepare a variety of legal documents. Conduct research on legal problems and prepare sound legal opinions. Prepare and present cases in courts and before hearing officers and arbitrators. Work independently in the absence of supervision. Establish and maintain cooperative relationships with those contacted in the course of work. Experience and Education Any combination of experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Educati on: Graduation from an accredited law school with a Juris Doctor degree or its equivalent. Experience: Three years of experience in the practice of laws preferably for a municipality or other governmental agency. Licenses Active membership in the State Bar of California. A valid California driver's license. RESOLUTION NO. 2-87 EXHIBIT "C" City of South San Francisco Legal Secretary January 1987 DEFINITION Under general or limited supervision, performs and may be required to supervise a variety of difficult, complex and responsible secretarial functions, as assigned. DISTINGUISHING CHARACTERISTICS A position assigned to this class is distinguished from other secretarial classes by the high degree of confidentiality, mature judgment, initiative and assumption of responsibility which must be exercised in performing secretarial and administrative detail functions, all of which require technical knowledge of legal terminology, forms and documents, working knowledge of engineering and planning terminology and practical knowledge of legal and City government operations and procedures. A high degree of tact and secretarial professionalism must be implemented and maintained in assisting and dealing with City officials, departments, divisions, and other personnel, as well as private attorneys and representatives of private interest groups and businesses. EXAMPLE OF DUTIES 1) Types from own composition or from draft, clear copy, or dictation such material as correspondence, agreements, resolutions, ordinances, permits, affidavits, briefs and other legal document; 2) Screens incoming mail, telephone calls, visitors and claimants, directing them to appropriate official, or may provide necessary response or information without giving legal advice; 3) Maintains calendars and schedules for City Attorney and Staff, makes arrangements for appointments, meetings, conferences and Court dates and follow-up for coordination; 4) Assures that Court documents are properly assembled and filed in accordance with applicable rules of Court, including but not limited to, rules regarding format, service of process, filing times, and telephonic follow-up on Law and Motion matters as required by local rules; 5) Maintains law library, records, and files (including confidential files); 6) Independently, or with limited instruction and supervision, gathers, assembles and prepares formats and background information for special projects (including, but not limited to, budget, claims and litigation reports to Council, etc.); 7) Prepares payroll, expense statements, purchase orders and other City of South San Francisco Legal Secretary Page 2 related fiscal documents; 8) Operates a wide variety of office equipment and business machines, including, but not limited to, word processor, typewriter, dictation transcriber, calculator, photocopy machine, microfiche reader/printer, personal computer, etc.; 9) As a confidential employee, maintain all information acquired through this position in strictest confidence and refrain totally from discussions of office business except as required by employment. QUALIFICATIONS Knowledge of: City government and legal operations, functions and procedures; Principles and practices of modern office procedures, records retention systems, and equipment such as word processors and personal computers; Legal, engineering and planning terminology, forms and documents; Proper business English, spelling, punctuation, grammar and vocabulary; Basic mathematics; Professional office protocol to be exercised in dealing with City officials, attorneys and the general public; Shorthand is desirable. Ability to: Maintain confidentiality and exercise mature judgment and tact in dealing with controversial or sensitive situations; Initiate and conduct effective and efficient interviews and research for background material preparation and presentation; Independently perform difficult and responsible clerical work including comprehending, securing and disseminating information; Establish and maintain and professional office atmosphere, good working relationship and communication with those contacted in the course of work; Type accurately at a speed of no less than 65 words per minute. City of South San Francisco Legal Secretary Page 3 EDUCATION Graduation from High School or its equivalent, preferably including or supplemented by courses in typing, shorthand and office practices and procedures. Successful completion of one year of either business college or paralegal training may be substituted for one year of the required experience. EXPERIENCE Five (5) years of increasingly responsible secretarial experience, two of which should have been legal secretarial experience.