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HomeMy WebLinkAboutReso 152-1986 RESOLUTION NO. 152-86 CITY COUNCIL, CITY OF SOUTH SAN FRANCICO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HARDING LAWSON ASSOCIATES FOR GEOTECHNICAL ENGINEERING SERVICES DURING CONSTRUCTION OF THE GATEWAY BOULEVARD EXTENSION (GATEWAY ASSESSMENT DISTRICT NO. ST-82-2) WHEREAS, the Gateway Boulevard Extension Project involves construction by Wilsey & Ham, of a 2200-foot-l on§, four lane roadway from East Grand Avenue to South Airport Boulevard, located from 300 to 1000 feet east of Highway 101; and WHEREAS, Harding Lawson Associates has the expertise to provide observation of the contractor's procedures and perform field and laboratory testin§ to check that the work is completed in accordance with the project plans and specifications; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that: 1. The A§reement entitled "Service A§reement" between Harding Lawson Associates and the City of South San Francisco is hereby approved, and a copy of the Agreement is attached as Exhibit "A". 2. The City Manager is hereby authorized to execute the Agreement on behalf of the City. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meetin§ held on the 24th day of September , 19 86 by the following vote: AYES: NOES: ABSENT: Councilmembers Mark N. Addiego, John "Jack" Drago, Richard A. Haffey, Gus Nicolopulos, and Roberta Cerri Te.qlia None None hrdlng law~. n Aisoolltel ServIP. e Agreemeflt EXHIBIT A TO RESOLUTION NO. 152-86 This Agreement is made this 5th dayof August ,1986 between City of South San Francisco subsequently referred to as "Client',' and Harding Lawson Associates, subsequently referred to as "HLA" Project By joining in this agreement, Client retains HLA to provide consulting services m connechon with Boulevard Extension, South San Francisco, California subsequently referred to as "ProjectY Client's relationship to Project is that of Gateway By this agreement, the sco~ of HLAs se~ices on Project is limited to Refer to Revised Proposal dated Auqust 5, document, 1986 which is a contract Exploration drilling, excavating, or clearing if necessary for pedormance of HLA's work will be pedormed by a contractor retained by Rev 12/B1 Page 1 of 2 · er~k~e Agreeme.t (conlinued) City of South San Francisco hnornl The attached General Conditions to Service Agreement are incorporated into and made a part of this Service Agreement. C4mdltlons ~ontrnot Dooum®nts Thefollowingdocumentsfu~herde~ribethescopeandconditionsofHLA'seervices: Revised Proposal dated August 5, 1986, Schedule of Charges, Exhibit "A", Exhibit "B-I", Genera] Liability Endorsement, Worker's Compensation/Employers 'Liability Endorsement, and Automobile Liabl]ity Endor~em¢nt. In case o! conflict or inconsistency between the provisions of this Service Agreement [together with the attached General Conditions) and the provisions of any other contract documents, the provisions of this Service Agreement and General Conditions shall control. UmlhRion of Unblllt~ Initial one of the following: Client agrees to the limitation of professional liability described in the attached General Conditions. Client requests waiver of limitation of professional liability described in the attached General Conditions and agrees to pay the additional consideration of 4% of the total fee. HLA agrees to provide services covered by this Agreement on a time-and-expense basis. Refer to Revised Proposal dated August 5, 1986. This fee quotation is effective provided that HLA receives Client's authorization to proceed within days of the date of this proposal. If project requirements or the subsudace conditions encountered indicate that the scope of services covered by this Agree- ment should be revised, an additional Service Agreement or a written addendum to this Agreement shall be entered into to cover the revised scope and fee. Should Client authorize a revision in the scope of services without a revision to this agree- ment, HLA shall be compensated for services actually performed. Authorized 14LA Title: Principal Date: August 5, 1986 ATTEST:/d~-v.~~ City C1 erk Title: City Manaqer Date: September 25, 1986 APPI:~3VED AS TO FORM: VALERiE//J. AR,d £NTO CITY AITORNEY Rev. 12/81 Page 2 of 2 Herding Lawson AssoQletes Sohedule ef Charges Professional ~ervloes Principal Engineers, Geologists & Geophysicists Associate Engineers, Geologists & Geophysicists Senior Engineers, Geologists & Geophysicists Engineers, Geologists & Geophysicists $85.00-100.00/hour 68.00- 84.00/hour 52.00- 67.00/hour 37.00- 51.00/hour Teohnlcel Services Senior Technicians Technicians Laboratory Technicians (including all laboratory facilities) Drafting Technical Typing (with word processor) Clerical Technical Editor 39.00- 50.00/hour 25.00- 38.00/hour 25.00- 40.001hour 30.00- 45.00/hour 30.00- 45.00/hour 20.00- 40.00/hour 40.00- 50.00/hour Equipment Slope Monitoring Equipment Truck and Field Test Equipment Truck Car Geophysical Equipment Ground-water & Environmental Monitoring Equipment Computer Services Printing & Reproduction 10.00/hour 15.00/hour 8.00/hour .30/mile Separate schedule Separate schedule Separate schedule .15/page Travel Time Outside Services Travel time will be charged at regular hourly rates, not to exceed 8 hours per day Rental of test drilling equipment and special equipment not ordinarily furnished by Harding Lawson Associates and all other costs such as labor, special printing, telephone, travel by common carrier, subsistence, etc. Cost + 15% Terme Billings are payable upon presentation and are past due 30 days from invoice date. A finance charge of 1Y2 percent per month, or the maximum amount allowed by law, will be charged on past-due accounts. Harding Lawson Associates makes no warranty, either expressed or implied, as to its findings, recommendations, specifications, or professional advice except that they are prepared and issued in accordance with generally accepted professional practice. 1185 HardleuO lawson General Conditions Invoioee Harding Lawson Associates (HLA) will submit progress invoices to Client at least as frequently as monthly and a final bill upon completion of the services. Each invoice is due on presentation and is past-due thirty (30) days from invoice date. Client agrees to pay a finance charge equal to the maximum rate allowed by law on past-due accounts. hmples All samples of soil and rock will be discarded sixty (60) days after report submittal Upon Client's authorization, samples will be either delivered in accordance with Client's instructions or stored for an agreed charge. Right- of-Entry Client will furnish right-of-entry for HLA to make borings, surveys and/or explorations. HLA will operate with reasonable care to minimize damage to property. However, some damage frequently is unavoidable and the cost of repairing such damage is not included in the fee unless otherwise stated. Utilities Client shall be responsible for designating the location of all utility lines and subterranean structures within the property lines of the Project. HLA will request responsible utilities to locate off-site utility lines when necessary. Client agrees to hold HLA harmless for damage to utilities or subterranean structures which are not correctly located by Client. Workers' Compensa- tion Insurance HLA is protected by Workers' Compensation Insurance as required by applicable state law. Profession- HLA's liability for damages due to professional negligence will be limited to an amount not to exceed $50,000 or the fee, ol Li,,,bllity whichever is greater. In the event that Client does not wish to limit HLA's professional liability to this sum, HLA agrees to waive Insurance and this limitation upon written notice from Client and Payment by Client of an additional consideration of 4% of the total fee. Limitation General Liability Insurance and Limitation HLA is covered by general liability insurance for bodily injury and property damage arising directly from its negligent acts or omissions, with limits which HLA considers reasonable. Certificates of insurance shall be provided to Client upon request. in writing. Within the limits and conditions of such insurance, HLA agrees to indemnify and save Client harmless from any loss, damage or liability arising directly from any negligent act or omission by HLA. HLA shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. HLA shall not be responsible for any loss. damage or liability arising from any act or omission by Client, its agents, staff, other consultants, independent contractors, third parties or others working on the project over which HLA has no supervision or control. Standard of Care and Warranty Services pedormed by HLA under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. No other warranty, expressed or implied, is made. HLA's interpretations and recommendations will be based on the results of test bodngs, surveys or other investigative work. The Client recognizes that subsudace conditions elsewhere in the work area may differ from those at the exploration locations, and that conditions may change over time. HLA will not be responsible for the interpretation or use by others of data developed by HLA. Job Site Client agrees that in accordance with generally accepted construction practices, the construction contractor will be required by Client to assume sole and complete responsibility for job site conditions during the course of construction of the project, including safety of persons and property. Client further agrees to defend, indemnify and hold HLA harmless from any and all liability, real or alleged, in connection with the pedormance of work on this project, excepting liability arising directly from the negligence of HLA. Rev12/81 Page 1 of 2 General Cofldltione (continued) Harding Lawson Aesoclates Termination Notices Dies)utes Entire Agreement This Agreement may be terminated by either party upon seven (7) days written notice m the event of substantial fadure of pedormance by the other party or if the Client suspends the work lot more than three months In the event of termination HLA shall be paid for services performed prior to the termination notice date plus reasonable termination expenses, including the cost of completsng analyses, records and reports necessary to document lob status at the t~me of termmatson Communications from the Client shall be to HLA's designated proiect manager or to the Principal-in-Charge ol the HLA ofl~ce pedorming the work. Verbal communications shall be confirmed in wnting If a dispute arises relating to the performance of the services covered by this agreement, and legal or other costs are incurred it is agreed that the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim, including staff time at current billing rates, court costs, attorney's fees, and other claim-related expenses, These General Conditions shall be used in combination with a Service Agreement, a proposal or a contract. These combined documents shall be the entire agreement and shall supersede any other agreement between Client and HLA relating to the subiect matter. In case of conflict or inconsistency between these General Conditions and any other contract documents these General Conditions shall control. Rev. 12/81 Page 2 of £ (Blanks are to be filled in with the word "Consultant", "Architect", "Engineer", or whichever is applicable. EXHIBIT HOLD HARMLESS, DEFENSE, INDEMNIFICIATION (a) Consultant shall hold harmless, indemnify and, at City's request, defend City, its officers, employees, agents, boards and commissions, whether elected or appointed, from and against all claims, demands, actions, causes of action, losses, damages, liabilities, costs and expenses, including but not limited to reasonable attorney's fees or obligations, for or in connec- tion with personal injury (including, but not limited to, death) or damage to property (both real and personal) which arises out of or is in any way connected with the negligent act, error or mission of Consultant or its agents, contractors, subcontractors or employees in connection wi th the performance of this Agreement. (b) In order to make certain that Consultant will have adequate re- sources to fully carry out its responsibilities pursuant to subparagraph (a) above, Consultant shall, during the life of this Agreement, maintain professional liability (e.g. errors and omissions} insurance for all operations of Consultant under this Agreement. Said insurance shall be in an amount of not less than One Million Dollars ($1,000,000), shall contain a provision that such insurance shall not be reduced or cancelled ex- cept upon thirty (30) days written notice to City and shall be subject to the approval of the City Attorney as to form, amount and carrier. PUBLIC WORKS EXHIBIT "B-I" (Blanks are to be filled in with the word , "Consultant", Architect", "Engineer", or whichever is applicable). 1. The Consultant shall take out and maintain during the life of this Agreement the iollow(ng policies of insurance: (a) Worker's Compensation and employers' liability insurance in the statutory coverage. In signing this Agreement, the Consultant makes the follow- ing certification, required by Section 1861 of the California Labor Code: "I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against'liability for Workers' Compensation or to undertake, self-insurance in accordance with the provisions of the Code, and I will comply with such provisions before con~nencing the performance of the work of this Agreement." (b) Public Liability Insurance: In an amount not less than FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) for injuries including, but not limited to, death to any one person and subject to the same limit for each person, in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) on account of any one occurrence. (c) Property Damage Insurance: In an amount not less than FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) for damage to the property of each person on account of any one occurrence. (d) Contractual Liability Insurance: Consultant shall take out and maintain during the life of this Agreement an insurance policy in the amount of at least ONE MILLION DOLLARS {$1,000,000.00), insuring City, its elective and appointive boards, commissions, officers, agents and employees, and Sub-Consultant against damages sustained by reason of any action or actions at law or in equity, and/or any claims or demands by reason of any breach or alleged breach of any contract, or provisions thereof, or by reason of any contractual lia- bility, or alleged contractual liability arising out of any contract entered into by consultant and/or any of its agents or employees in order to perform the work defined herein. (e) It ts agreed that the Insurance required by Subsectlons b, c and d shall be in.an aggregate amount of not less than One Mtlllon Dollars ($1,000,000) and shall bc extended to Jnclude as addJtJonal tnsu~eds the City ~f South San Franetsco, its elective and appointive boards, officers, agents and ¢,.tployees, with respect to operations performed by the · ' as described he.~etn~ Evidence of the insurance described above shall be provided to CITY upon execution of this agreement and shall be sub- ject to approval by the City Attorney as to form, amount and carrier. The polJcy of insurance shall also contain a provision'indicating that such insurance shall not be reduced or cancelled except upon thirty (30) days written notice to CITY. In addition, the following endorsement shall be made on said policy of insurance. "Notwithstanding any other provisions in this policy, the insurance afforded hereunder to the City of South San Francisco shall be pri- mary as to any other insurance or reinsurance covering or available to the City of South San Francisco, and such other insurance or reinsur- ance shall not be required to contribute to any liability or loss until and unless the approxi- mate limit of liability afforded hereunder is exhausted." Hm'dlng L~wson Assool~tel August 5, 1986 9287,014.04 City of South San Francisco 400 Grand Avenue R.O. Box 711 South San Francisco, California 94083 Attention: Hr. Scott Kunitani Gentlemen: Revised Rroposal Geotechnical Engineering Services during Construction Gateway Boulevard Extension South San Francisco, California We are pleased to present this proposal to provide geotechnical engineer- ing services during construction of the Gateway Boulevard Extension in South San Francisco. In preparing this proposal, we have discussed the project with you and Wilsey & Ham, the project engineers, and reviewed the project plans and specifications. The results of our geotechnical investigation for this project were presented in our report dated April 1~, 198~. PROJECT DESCRIPTION The project involves construction of a 2200-foot-long, four-lane roadway extension from East Grand Avenue to South Airport Boulevard. The planned extension will be located from 300 to 1000 feet east of Highway lO1. Additional construction associated with the project includes 1500 linear feet of 72-inch-diameter storm drain line, 500 linear feet of 18-inch- diameter storm drain line, eight drop inlets, three manholes, a junction structure, and an at-grade crossing over the Southern Racific Railroad track spur line. In some areas, the alignment of the extension requires that the grade be raised roughly 8 feet. Engineers 666 Howard St. Telephone Alaska Hawaii Geologists & San Francisco 415/543-8422 California Nevada Geophysicists California 94105 Telex 340523 Texas City of South San Francisco 9287,014.04 August 5, 1986 Page 2 Harding Lawson Associates SITE AND SOIL CONDITIONS The site was originally tidal marshlands that were reclaimed by filling many years ago. The present ground surface is relatively level, with the exception of an existing slough. The site is blanketed by fill soil ranging in thickness from 0 to 20 feet. The fill is composed of clayey sands and sandy clays that have moderate strengths and compressibilities. Below the fill is a weak, highly com- pressible, clayey silt layer known locally as bay mud. The bay mud con- tains abundant organic material and ranges in thickness from about 0 to 25 feet along the proposed roadway alignment. Underlying the bay mud are clayey and silty sands and sandy clays that have relatively high strengths and low compressibilities. SCOPE OF SERVICES During grading, we will provide intermittent observation of the contrac- tor's procedures and perform field and laboratory testing to check that the work is being completed in accordance with the project plans and specifications and our recommendations. During construction, we will conduct several R-value tests to check pavement subgrade design assump- tions. We will spot-check the compaction of storm drain trench backfill, observe pavement subgrade and aggregate base rock preparation, and test compaction on an intermittent basis. We estimate that during construc- tion, 2 to 3 hours per day from an engineer or engineering technician will be required. According to Scott Kunitani, a 135-working-day con- struction period is anticipated. Our scope excludes testing of concrete and asphalt. More specifically, our services will include the following: 1. Observing site stripping 2. Checking that suitable fill materials are used Performing laboratory compaction tests to evalute the maximum dry density of fill materials 4. Performing field density tests to check fill and trench backfill compaction 5. Observing pavement subgrade and base rock placement and checking compaction of these materials City of South San Francisco 9287,014.04 August 5, 1986 Rage 3 Harding Lawson Associates 6. Checking retaining wall footing excavations for cleanliness and suitable bearing material 7. Consulting with your project team regarding geotechnical concerns that might arise during construction 8. Submitting a report summarizing our observations, field test results, and conclusions. FEE ESTIMATE We propose to perform the services described above on a time-and-expense basis in accordance with the attached Service Agreement, General Condi- tions, and Schedule of Charges. We estimate that our fee will be between $27,500 and $37,500. A detailed breakdown of our project budget estimate is presented below. Estimated Item Fee Field observations, including performance of field density tests and observation of con- struction procedures, as required (intermittent basis - assumes 2 to 3 hours/day for 135 days) $17,000 - $25,000 2. Laboratory testing (compaction curves, sieve analyses, and R-values, as required) 1,500 - 2,000 Additional consultation and engineering, as requested 5,000 - 6,000 4. Project management, scheduling, final report 4,000 - 4,500 TOTAL $27,500 - $37,500 Although the duration of the construction project is uncertain, we have assumed a 135-day construction period (as you suggested) with 2- to 3-hour daily visits by our field engineer. Actual costs could be lower or higher depending on the amount of consultation required, the contractor's proce- dures and rate of progress, weather, and the amount of required retesting of unsatisfactory work. We will keep you advised of our fees by issuing monthly progress billings and inform you of any changed conditions that might significantly affect City of South San Francisco 9287,014.04 August 5, 1986 Rage 4 Hi~rding Lawson Associates our total fee. Our fee will not exceed $37,500 without your prior authorization. Our project team will consist of Neleah Ashford as project manager and Henry Taylor as principal-in-charge. We understand that there will be a preconstruction meeting on Nay 7, 1986 at 2:00 p.m. at City Hall. Ns. Ashford and Nr. Taylor will be pleased to attend that meeting. If you have any questions concerning our scope of services or fee esti- mate, please call. If you are in agreement with the scope of services and fee outlined, please return one executed copy of our Service Agreement as our authorization to proceed. Yours very truly, HARDING LAWSON ASSOCIATES Henry T. Taylor Civil Engineer PCG/HTT/nlh Attachments: Service Agreement General Conditions Schedule of Charges Exhibit "A" Exhibit "B-l" General Liability Endorsement Worker's Compensation/Employer's Liability Endorsement Automobile Liability Endorsement 2 copies submitted