HomeMy WebLinkAboutReso 152-1986 RESOLUTION NO. 152-86
CITY COUNCIL, CITY OF SOUTH SAN FRANCICO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH
HARDING LAWSON ASSOCIATES FOR GEOTECHNICAL ENGINEERING
SERVICES DURING CONSTRUCTION OF THE GATEWAY BOULEVARD
EXTENSION (GATEWAY ASSESSMENT DISTRICT NO. ST-82-2)
WHEREAS, the Gateway Boulevard Extension Project involves construction by
Wilsey & Ham, of a 2200-foot-l on§, four lane roadway from East Grand Avenue to
South Airport Boulevard, located from 300 to 1000 feet east of Highway 101; and
WHEREAS, Harding Lawson Associates has the expertise to provide observation
of the contractor's procedures and perform field and laboratory testin§ to check
that the work is completed in accordance with the project plans and specifications;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that:
1. The A§reement entitled "Service A§reement" between Harding Lawson
Associates and the City of South San Francisco is hereby approved, and a copy
of the Agreement is attached as Exhibit "A".
2. The City Manager is hereby authorized to execute the Agreement on behalf
of the City.
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the City Council of the City of South San Francisco at a regular
meetin§ held on the 24th day of September , 19 86 by the following vote:
AYES:
NOES:
ABSENT:
Councilmembers Mark N. Addiego, John "Jack" Drago, Richard A. Haffey,
Gus Nicolopulos, and Roberta Cerri Te.qlia
None
None
hrdlng law~. n Aisoolltel
ServIP. e Agreemeflt
EXHIBIT A TO RESOLUTION NO. 152-86
This Agreement is made this 5th dayof August ,1986
between City of South San Francisco
subsequently referred to as "Client',' and Harding Lawson Associates, subsequently referred to as "HLA"
Project
By joining in this agreement, Client retains HLA to provide consulting services m connechon with
Boulevard Extension, South San Francisco, California
subsequently referred to as "ProjectY Client's relationship to Project is that of
Gateway
By this agreement, the sco~ of HLAs se~ices on Project is limited to
Refer to Revised Proposal dated Auqust 5,
document,
1986 which is a contract
Exploration drilling, excavating, or clearing if necessary for pedormance of HLA's work will be pedormed by a contractor
retained by
Rev 12/B1 Page 1 of 2
· er~k~e Agreeme.t (conlinued)
City of South San Francisco
hnornl The attached General Conditions to Service Agreement are incorporated into and made a part of this Service Agreement.
C4mdltlons
~ontrnot
Dooum®nts
Thefollowingdocumentsfu~herde~ribethescopeandconditionsofHLA'seervices: Revised Proposal dated
August 5, 1986, Schedule of Charges, Exhibit "A", Exhibit "B-I", Genera]
Liability Endorsement, Worker's Compensation/Employers 'Liability
Endorsement, and Automobile Liabl]ity Endor~em¢nt.
In case o! conflict or inconsistency between the provisions of this Service Agreement [together with the attached General
Conditions) and the provisions of any other contract documents, the provisions of this Service Agreement and General
Conditions shall control.
UmlhRion
of
Unblllt~
Initial one of the following:
Client agrees to the limitation of professional liability described in the attached General Conditions.
Client requests waiver of limitation of professional liability described in the attached General Conditions and agrees to pay the
additional consideration of 4% of the total fee.
HLA agrees to provide services covered by this Agreement on a time-and-expense basis. Refer
to Revised Proposal dated August 5, 1986.
This fee quotation is effective provided that HLA receives Client's authorization to proceed within days of the date of
this proposal.
If project requirements or the subsudace conditions encountered indicate that the scope of services covered by this Agree-
ment should be revised, an additional Service Agreement or a written addendum to this Agreement shall be entered into to
cover the revised scope and fee. Should Client authorize a revision in the scope of services without a revision to this agree-
ment, HLA shall be compensated for services actually performed.
Authorized
14LA
Title: Principal
Date: August 5, 1986
ATTEST:/d~-v.~~
City C1 erk
Title: City Manaqer
Date: September 25, 1986
APPI:~3VED AS TO FORM:
VALERiE//J. AR,d £NTO
CITY AITORNEY
Rev. 12/81 Page 2 of 2
Herding Lawson AssoQletes
Sohedule ef Charges
Professional
~ervloes
Principal Engineers, Geologists & Geophysicists
Associate Engineers, Geologists & Geophysicists
Senior Engineers, Geologists & Geophysicists
Engineers, Geologists & Geophysicists
$85.00-100.00/hour
68.00- 84.00/hour
52.00- 67.00/hour
37.00- 51.00/hour
Teohnlcel
Services
Senior Technicians
Technicians
Laboratory Technicians (including all laboratory facilities)
Drafting
Technical Typing (with word processor)
Clerical
Technical Editor
39.00- 50.00/hour
25.00- 38.00/hour
25.00- 40.001hour
30.00- 45.00/hour
30.00- 45.00/hour
20.00- 40.00/hour
40.00- 50.00/hour
Equipment
Slope Monitoring Equipment
Truck and Field Test Equipment
Truck
Car
Geophysical Equipment
Ground-water & Environmental Monitoring Equipment
Computer Services
Printing & Reproduction
10.00/hour
15.00/hour
8.00/hour
.30/mile
Separate schedule
Separate schedule
Separate schedule
.15/page
Travel
Time
Outside
Services
Travel time will be charged at regular hourly rates, not to exceed 8 hours per day
Rental of test drilling equipment and special equipment not ordinarily furnished
by Harding Lawson Associates and all other costs such as labor, special printing,
telephone, travel by common carrier, subsistence, etc.
Cost + 15%
Terme
Billings are payable upon presentation and are past due 30 days from invoice date.
A finance charge of 1Y2 percent per month, or the maximum amount allowed by
law, will be charged on past-due accounts. Harding Lawson Associates makes no
warranty, either expressed or implied, as to its findings, recommendations,
specifications, or professional advice except that they are prepared and issued in
accordance with generally accepted professional practice.
1185
HardleuO lawson
General Conditions
Invoioee
Harding Lawson Associates (HLA) will submit progress invoices to Client at least as frequently as monthly and a final bill upon
completion of the services. Each invoice is due on presentation and is past-due thirty (30) days from invoice date. Client
agrees to pay a finance charge equal to the maximum rate allowed by law on past-due accounts.
hmples
All samples of soil and rock will be discarded sixty (60) days after report submittal Upon Client's authorization, samples will
be either delivered in accordance with Client's instructions or stored for an agreed charge.
Right-
of-Entry
Client will furnish right-of-entry for HLA to make borings, surveys and/or explorations. HLA will operate with reasonable
care to minimize damage to property. However, some damage frequently is unavoidable and the cost of repairing such damage
is not included in the fee unless otherwise stated.
Utilities
Client shall be responsible for designating the location of all utility lines and subterranean structures within the property
lines of the Project. HLA will request responsible utilities to locate off-site utility lines when necessary. Client agrees to hold HLA
harmless for damage to utilities or subterranean structures which are not correctly located by Client.
Workers'
Compensa-
tion
Insurance
HLA is protected by Workers' Compensation Insurance as required by applicable state law.
Profession- HLA's liability for damages due to professional negligence will be limited to an amount not to exceed $50,000 or the fee,
ol Li,,,bllity whichever is greater. In the event that Client does not wish to limit HLA's professional liability to this sum, HLA agrees to waive
Insurance
and this limitation upon written notice from Client and Payment by Client of an additional consideration of 4% of the total fee.
Limitation
General
Liability
Insurance
and
Limitation
HLA is covered by general liability insurance for bodily injury and property damage arising directly from its negligent acts
or omissions, with limits which HLA considers reasonable. Certificates of insurance shall be provided to Client upon request.
in writing. Within the limits and conditions of such insurance, HLA agrees to indemnify and save Client harmless from any
loss, damage or liability arising directly from any negligent act or omission by HLA. HLA shall not be responsible for any loss,
damage or liability beyond the amounts, limits and conditions of such insurance. HLA shall not be responsible for any loss.
damage or liability arising from any act or omission by Client, its agents, staff, other consultants, independent contractors, third
parties or others working on the project over which HLA has no supervision or control.
Standard
of Care
and
Warranty
Services pedormed by HLA under this agreement will be conducted in a manner consistent with that level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions. No other warranty, expressed
or implied, is made. HLA's interpretations and recommendations will be based on the results of test bodngs, surveys or
other investigative work. The Client recognizes that subsudace conditions elsewhere in the work area may differ from those
at the exploration locations, and that conditions may change over time. HLA will not be responsible for the interpretation or use
by others of data developed by HLA.
Job Site
Client agrees that in accordance with generally accepted construction practices, the construction contractor will be
required by Client to assume sole and complete responsibility for job site conditions during the course of construction of the
project, including safety of persons and property. Client further agrees to defend, indemnify and hold HLA harmless from any
and all liability, real or alleged, in connection with the pedormance of work on this project, excepting liability arising directly
from the negligence of HLA.
Rev12/81
Page 1 of 2
General Cofldltione (continued) Harding Lawson Aesoclates
Termination
Notices
Dies)utes
Entire
Agreement
This Agreement may be terminated by either party upon seven (7) days written notice m the event of substantial fadure of
pedormance by the other party or if the Client suspends the work lot more than three months In the event of termination HLA
shall be paid for services performed prior to the termination notice date plus reasonable termination expenses, including the
cost of completsng analyses, records and reports necessary to document lob status at the t~me of termmatson
Communications from the Client shall be to HLA's designated proiect manager or to the Principal-in-Charge ol the HLA ofl~ce
pedorming the work. Verbal communications shall be confirmed in wnting
If a dispute arises relating to the performance of the services covered by this agreement, and legal or other costs are incurred
it is agreed that the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim,
including staff time at current billing rates, court costs, attorney's fees, and other claim-related expenses,
These General Conditions shall be used in combination with a Service Agreement, a proposal or a contract. These combined
documents shall be the entire agreement and shall supersede any other agreement between Client and HLA relating to the
subiect matter. In case of conflict or inconsistency between these General Conditions and any other contract documents
these General Conditions shall control.
Rev. 12/81 Page 2 of £
(Blanks are to be filled in with the word
"Consultant", "Architect", "Engineer", or
whichever is applicable.
EXHIBIT
HOLD HARMLESS, DEFENSE, INDEMNIFICIATION
(a) Consultant shall hold harmless, indemnify and, at City's request,
defend City, its officers, employees, agents, boards and commissions, whether
elected or appointed, from and against all claims, demands, actions, causes
of action, losses, damages, liabilities, costs and expenses, including but
not limited to reasonable attorney's fees or obligations, for or in connec-
tion with personal injury (including, but not limited to, death) or damage
to property (both real and personal) which arises out of or is in any way
connected with the negligent act, error or mission of Consultant or its
agents, contractors, subcontractors or employees in connection wi th the performance of
this Agreement.
(b) In order to make certain that Consultant will have adequate re-
sources to fully carry out its responsibilities pursuant to subparagraph (a)
above, Consultant shall, during the life of this Agreement, maintain
professional liability (e.g. errors and omissions} insurance for all operations
of Consultant under this Agreement. Said insurance shall be in an amount
of not less than One Million Dollars ($1,000,000), shall
contain a provision that such insurance shall not be reduced or cancelled ex-
cept upon thirty (30) days written notice to City and shall be subject to the
approval of the City Attorney as to form, amount and carrier.
PUBLIC WORKS
EXHIBIT "B-I"
(Blanks are to be filled in with the word ,
"Consultant", Architect", "Engineer", or
whichever is applicable).
1. The Consultant shall take out and maintain during the life
of this Agreement the iollow(ng policies of insurance:
(a) Worker's Compensation and employers' liability insurance in the
statutory coverage. In signing this Agreement, the Consultant makes the follow-
ing certification, required by Section 1861 of the California Labor Code:
"I am aware of the provisions of Section 3700 of the
California Labor Code which require every employer to
be insured against'liability for Workers' Compensation
or to undertake, self-insurance in accordance with the
provisions of the Code, and I will comply with such
provisions before con~nencing the performance of the
work of this Agreement."
(b) Public Liability Insurance: In an amount not less than FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) for injuries including, but not limited
to, death to any one person and subject to the same limit for each person, in
an amount not less than ONE MILLION DOLLARS ($1,000,000.00) on account of any
one occurrence.
(c) Property Damage Insurance: In an amount not less than FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) for damage to the property of each
person on account of any one occurrence.
(d) Contractual Liability Insurance: Consultant shall take out and
maintain during the life of this Agreement an insurance policy in the amount of
at least ONE MILLION DOLLARS {$1,000,000.00), insuring City, its elective and
appointive boards, commissions, officers, agents and employees, and Sub-Consultant
against damages sustained by reason of any action or actions at law or in
equity, and/or any claims or demands by reason of any breach or alleged breach
of any contract, or provisions thereof, or by reason of any contractual lia-
bility, or alleged contractual liability arising out of any contract entered
into by consultant and/or any of its agents or employees in order to perform
the work defined herein.
(e) It ts agreed that the Insurance required by Subsectlons b, c
and d shall be in.an aggregate amount of not less than One Mtlllon
Dollars ($1,000,000) and shall bc extended to Jnclude as addJtJonal
tnsu~eds the City ~f South San Franetsco, its elective and appointive boards,
officers, agents and ¢,.tployees, with respect to operations performed by the
· ' as described he.~etn~ Evidence of the insurance described above
shall be provided to CITY upon execution of this agreement and shall be sub-
ject to approval by the City Attorney as to form, amount and carrier. The
polJcy of insurance shall also contain a provision'indicating that such
insurance shall not be reduced or cancelled except upon thirty (30) days
written notice to CITY. In addition, the following endorsement shall be made
on said policy of insurance.
"Notwithstanding any other provisions in this
policy, the insurance afforded hereunder to
the City of South San Francisco shall be pri-
mary as to any other insurance or reinsurance
covering or available to the City of South San
Francisco, and such other insurance or reinsur-
ance shall not be required to contribute to any
liability or loss until and unless the approxi-
mate limit of liability afforded hereunder is
exhausted."
Hm'dlng L~wson Assool~tel
August 5, 1986
9287,014.04
City of South San Francisco
400 Grand Avenue
R.O. Box 711
South San Francisco, California 94083
Attention: Hr. Scott Kunitani
Gentlemen:
Revised Rroposal
Geotechnical Engineering Services during Construction
Gateway Boulevard Extension
South San Francisco, California
We are pleased to present this proposal to provide geotechnical engineer-
ing services during construction of the Gateway Boulevard Extension in
South San Francisco. In preparing this proposal, we have discussed the
project with you and Wilsey & Ham, the project engineers, and reviewed
the project plans and specifications. The results of our geotechnical
investigation for this project were presented in our report dated April
1~, 198~.
PROJECT DESCRIPTION
The project involves construction of a 2200-foot-long, four-lane roadway
extension from East Grand Avenue to South Airport Boulevard. The planned
extension will be located from 300 to 1000 feet east of Highway lO1.
Additional construction associated with the project includes 1500 linear
feet of 72-inch-diameter storm drain line, 500 linear feet of 18-inch-
diameter storm drain line, eight drop inlets, three manholes, a junction
structure, and an at-grade crossing over the Southern Racific Railroad
track spur line. In some areas, the alignment of the extension requires
that the grade be raised roughly 8 feet.
Engineers 666 Howard St. Telephone Alaska Hawaii
Geologists & San Francisco 415/543-8422 California Nevada
Geophysicists California 94105 Telex 340523
Texas
City of South San Francisco
9287,014.04
August 5, 1986
Page 2
Harding Lawson Associates
SITE AND SOIL CONDITIONS
The site was originally tidal marshlands that were reclaimed by filling
many years ago. The present ground surface is relatively level, with the
exception of an existing slough.
The site is blanketed by fill soil ranging in thickness from 0 to 20 feet.
The fill is composed of clayey sands and sandy clays that have moderate
strengths and compressibilities. Below the fill is a weak, highly com-
pressible, clayey silt layer known locally as bay mud. The bay mud con-
tains abundant organic material and ranges in thickness from about 0 to
25 feet along the proposed roadway alignment. Underlying the bay mud are
clayey and silty sands and sandy clays that have relatively high strengths
and low compressibilities.
SCOPE OF SERVICES
During grading, we will provide intermittent observation of the contrac-
tor's procedures and perform field and laboratory testing to check that
the work is being completed in accordance with the project plans and
specifications and our recommendations. During construction, we will
conduct several R-value tests to check pavement subgrade design assump-
tions. We will spot-check the compaction of storm drain trench backfill,
observe pavement subgrade and aggregate base rock preparation, and test
compaction on an intermittent basis. We estimate that during construc-
tion, 2 to 3 hours per day from an engineer or engineering technician
will be required. According to Scott Kunitani, a 135-working-day con-
struction period is anticipated. Our scope excludes testing of concrete
and asphalt.
More specifically, our services will include the following:
1. Observing site stripping
2. Checking that suitable fill materials are used
Performing laboratory compaction tests to evalute the maximum dry
density of fill materials
4. Performing field density tests to check fill and trench backfill
compaction
5. Observing pavement subgrade and base rock placement and checking
compaction of these materials
City of South San Francisco
9287,014.04
August 5, 1986
Rage 3
Harding Lawson Associates
6. Checking retaining wall footing excavations for cleanliness and
suitable bearing material
7. Consulting with your project team regarding geotechnical concerns
that might arise during construction
8. Submitting a report summarizing our observations, field test results,
and conclusions.
FEE ESTIMATE
We propose to perform the services described above on a time-and-expense
basis in accordance with the attached Service Agreement, General Condi-
tions, and Schedule of Charges. We estimate that our fee will be between
$27,500 and $37,500. A detailed breakdown of our project budget estimate
is presented below.
Estimated
Item Fee
Field observations, including performance of
field density tests and observation of con-
struction procedures, as required (intermittent
basis - assumes 2 to 3 hours/day for 135 days)
$17,000 - $25,000
2. Laboratory testing (compaction curves, sieve
analyses, and R-values, as required)
1,500 - 2,000
Additional consultation and engineering,
as requested
5,000 - 6,000
4. Project management, scheduling, final report
4,000 - 4,500
TOTAL $27,500 - $37,500
Although the duration of the construction project is uncertain, we have
assumed a 135-day construction period (as you suggested) with 2- to 3-hour
daily visits by our field engineer. Actual costs could be lower or higher
depending on the amount of consultation required, the contractor's proce-
dures and rate of progress, weather, and the amount of required retesting
of unsatisfactory work.
We will keep you advised of our fees by issuing monthly progress billings
and inform you of any changed conditions that might significantly affect
City of South San Francisco
9287,014.04
August 5, 1986
Rage 4
Hi~rding Lawson Associates
our total fee. Our fee will not exceed $37,500 without your prior
authorization.
Our project team will consist of Neleah Ashford as project manager and
Henry Taylor as principal-in-charge. We understand that there will be a
preconstruction meeting on Nay 7, 1986 at 2:00 p.m. at City Hall. Ns.
Ashford and Nr. Taylor will be pleased to attend that meeting.
If you have any questions concerning our scope of services or fee esti-
mate, please call. If you are in agreement with the scope of services
and fee outlined, please return one executed copy of our Service Agreement
as our authorization to proceed.
Yours very truly,
HARDING LAWSON ASSOCIATES
Henry T. Taylor
Civil Engineer
PCG/HTT/nlh
Attachments:
Service Agreement
General Conditions
Schedule of Charges
Exhibit "A"
Exhibit "B-l"
General Liability Endorsement
Worker's Compensation/Employer's Liability Endorsement
Automobile Liability Endorsement
2 copies submitted