HomeMy WebLinkAboutReso 220-1985 RESOLUTION NO. 220-85
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION REQUESTING COUNTY
CLERK OF SAN MATEO COUNTY TO
RENDER SPECIFIED ELECTION SERVICES
BE IT RESOLVED by the City Council of the City of South San Francisco
as follows:
1. That the Board of Supervisors of the County of San Mateo shall be,
and is hereby, requested to permit the County Clerk of said County to render the
services hereinafter specified, relating to the conduct of the Special Municipal
Election to be held within said City on Tuesday, the lOth day of December, 1985.
2. That the election services requested by said City in connection
with the holding and conducting of said election are more particularly set forth
in Exhibit "A" attached hereto and incorporated herein, the same as though fully
set forth at length.
3. That said City shall, and does hereby, accept and agree to comply
with the terms and conditions of the performance of said election services, and
the payments therefor, as set forth in Exhibit "A".
4. The County Clerk is further authorized and delegated to perform the
duties specified in Exhibit "A" for the purpose of the Special Municipal
Election to be held within the City of South San Francisco on Tuesday, the lOth
day of December, 1985.
I hereby certify that the foregoing Resolution was regularly introduced
and adopted by the City Council of the City of South San Francisco at a
regular meeting held on the 9th
by the fol 1 owing vol~e:
day of October
, 1985 ,
AYES:
NOES:
ABSENT:
Councilmembers Mark N. Addiego. Richard A. Haffey; and
Roberta Cerri Teglia
Councilmembers Emanuele N. Damonte and Gus Nicolopulos
ATTEST:
NonP
City Clerk
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EXNIBIT A TO RESOLUTION NO. 220-85
ADOPTED 10,09-85
CITY OF SOUTH SAN FRANCISCO
SPECIAL ELECTION - DECEMBER 10, 1985
SERVICES AGREEMENT
Hereinafter set forth below are the services that may be rendered by the County
Clerk incident to preparation for and conduct 'of the special election to be held
December 10, 1985 by the City of South San Francisco.
A. SERVICES FURNISHED BY COUNTY CLERK
(i)
Consolidate Precincts: Set consolidaCed precincts and supply list for
legal publication by City. City to advise as to number of county pre-
cincts to be consolidated (maximum registration per consolidation) and
number of voting machines to be used per precinct.
(2)
Precinct Indexes: Furnish precinct indexes, by consolidated precinct,
to the Affidavits of Registration of eligible voters (3 copies for pre-
cinct supplies, 1 copy for City and I copy for Election Office files).
(3) Polling Place Notices/Labels: Prepare and address for mailing to eli-
gible voters. Includes stock.
Inserting Election Matter to be mailed to eligible registered voters,
or affix labels, if applicable.
Delivery to P.Dst Office for mailing. (Postage to be provided by City
Clerk.)
Select Polling Places: Including performance of whatever field work
may be necessary to complete such selection, prepare, process and
mailing of polling place agreement forms. List to be s,~pplied to City
Clerk for appointment by City Governing Body not less t~an 30 days
prior to the election, and for legal~publication.
(5)
Select Election Officers: (1 Inspector, 3 Judges each polling place) -
Including substitute election officers. Prepare forms, mail applica-
tions, process applications upon return, prepare election officer
appointment list, prepare and mail appointments to election officers.
City Clerk to be supplied list for appointment by City Governing Body
not less than 30 days prior to the election, and for legal publication.
(6)
Precinct Supplies: Optional Items Provided - Flags, special letter to
inspector and absentee information. Services required to prepare pre-
cinct packets with additional items.
Chu~k Absentee ,=pplication ~i~,,aCures-~
B. INFORMATION REOUIRED OF CITY CLERK:
(1) Notice of Election which includes following information: Date of
Election, Official Name of Election, Hours the Polls will Open and
Close. Also, copy of Measure.
Consolidated Precincts: City Clerk to advise County Clerk of number of
County Precincts and/or maximum registration to be included in setting
up consolidated precincts.
(3) Request for Indexes of Registration by con~nittees.
SPECIFIED ELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM
SCHE3ULE OF COUNTY CLERK SERVICES: '"
(1) Argument filings.
(2) Legal publications: Responsibility of City Clerk and payment to be
made by City.
(3)
Official Designation of Consolidated Precincts, Polling Places and
Appointment of Election Officers by City Council. All Election Officer
and Polling Place Fees to be paid by the City. (This would include any
possible custodian fees where schools are used as polling places.)
(4)
Absentee Voting: Processing of absent voter applications, mailing of
absent voter ballots and voting in Clerk's office to be handled by City
Clerk. -
(5) Absentee Canvass is responsibility of and will be made by City Clerk.
(6) Semi-Official Canvass is responsibility of and will be made by City
Clerk.
(7)
(8)
Official Canvass to be made by the City Governing Body.
City will 6~b responsible for compliance with statutory requirements as
set forth as the responsibility of the City Clerk in the Political
Reform Act of 1974.
(9)
The conduct of the election remains the responsibility of the City
Clerk. Performance of Services hereinabove specified in Section A are
at all times considered to be under direction of the City Clerk and the
County shall assume no special authority or responsibility in the con-
duct of the election designated to the City under provisions of the
Elections Code, the Federal Voting Rights Act or such other law
governing the conduct of such election.
TERMS AND CONSIDERATION
Term:
This schedule shall be in effect for the performance of specified ser-
vices incident to the preparation and holding of the Municipal Elections
to be held on December 10, 1985.
In the event the County is unable to perform services required under
this Agreement, as a result of employer/employee relation conditions,
vendor conditions or other conditions beyond the control of the County
Clerk, the County will be relieved of all obligations under this
Agreement.
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I
Consideration: In consideration of the performance of the aforementioned ser-
vices and supplies provided by the County Clerk, the City shall pay to
the County Clerk a sum equal to the actual cost of such services and
supplies.
10-9-85
City of South San Francisco
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