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HomeMy WebLinkAboutReso 149-1985RESOLUTION NO. 149-85 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AMENDING THE SOUTH SAN FRANCISCO EMPLOYEE CLASSIFICATION PLAN BY ADDING JOB SPECIFICATIONS FOR THE POSITIONS OF ACCOUNTING OFFICER AND SECRETARY II - CITY MANAGER'S OFFICE AND DELETING THE JOB SPECIFICATION FOR ADMINISTRATIVE SECRETARY BE IT RESOLVED by the City Council of the City of South San Francisco that the employee Classification Plan, as amended, is further amended as follows: 1. To add the Job Specifications for the positions of: A. Accounting Officer B. Secretary II - City Manager's Office 2. To delete the Job Specification for the position of: A. Administrative Secretary I hereby certify that the foregoing Resolution was regularly intro- duced and adopted by the City Council of the City of South San Francisco at a regular . meeting held on the lOth day of July , 1985, by the following vote: AYES: NOES: ABSENT: Councilmembers Mark N. Addiego, Richard A. Haffey, Gus Nicolopulos; and Roberta Cerri Teqlia None Councilmember Emanuele N. Damonte City of South San Francisco July 1985 ACCOUNTING OFFICER DEFINITION~ Under direction~ performs auditing and accounting work requiring professional competency; maintains a portion of the City's financial records~ supervises a clerical staff; related work as required. EXAMPLES OF DUTIES~ Supervises and personally participates in the preparation and maintenance of a variety of fiscal and accounting records; audits financial and statistical documents~ screens for accuracy and adherence to procedural require- ments; prepares complex financial and statistical reports and summaries independently; makes up trial balances and recapitulations from records maintained; contacts other City departments and employees to discuss financial records and transactions; providing authoritative information on records maintained; instructs and supervises clerical per- sonnel; may develop or revise procedures and practices as needed; operates calculator; computer terminal~ and other office machines. DESIRABLE QUALIFICATI©NS; Knowledge oft o Accounting principles~ practices and procedures; ° The application of data processing in accounting; o Modern office organization equipment and procedures; Ability to~ ° Apply knowledge of governmental accounting methods to a variety of transactions; ~ Analyze accounting systems and procedures; ~ Prepare accounting~ financial and statistical statements; ~ Plant organize~ train and direct the work of others; ~ Establish and maintain effective working rela- tionships with others. EDUCATION~ Graduation from an accredited four (4) year college or university with a major in accounting; and EXPERIENCE~ Two (2) years of professional accounting experience. City of South San Francisco Secretary ti ~ City M~nager's Office (U} July 1985 DEEINITION Under generalsupervision, performs a variety of difficult, complex and responsible secretarial and clerical functions as assigned by a Department Head or his/her administrative staff. DISTINGUISHING CHARACTERISTICS A position in this class is distinguished from other secretarial classes by the degree of confidentiality, initiative, independence and'responsibility which must be exercised in perfo~uning secretarial duties requiring diverse and/or technical departmental subject knowledge. Positions in this class must exercise mature judge- ment in relieving the Department Head of administrative detail and may be required to supervise other clerical positions. EXAMPLE OF DIJTIES Performs, or may assign, secretarial and general clerical office functions; Takes and accurately transcribes dictation from shorthand notes, dictaphone, clear copy or draft; Composes correspondence from brief instructions; Disseminates specialized and technical departmental information relative to established policies and procedures; Screens mail, telephone calls and visitors and refers to appropriate official or may provide assistance or answer complaints within approved departmental guidelines; Maintains calendar and schedules for Department Head or administrative staff, makes a_~rangements for appointments, meetings, conferences, and follows up for coordination; Establishes and maintains records and files including those of a confidential nature; Independently collects and tabulates a variety of data used in conjunction with projects~ studies and budget review; May consolidate data into preliminary report form for review by administrative staff; May assist in budget preparation and keep records ~f purchase orders, payroll, statement of expenses and other fiscal transactions; Maybe required to attend evening Board and Commission Meetings and take and~ranscribeminutes, agendas and reports; Operates a variety of office equipment; perform related work as required. DESIRABLE O~ALIFICATIONS: Knowledge of: Principles of supervision and office management; Principles of modern office practice' and procedures and records retention systems; Basic mathematics; 'Proper business English, punctuation, spelling, grammar and vocabulary; Proper business correspondence and composition; Professional secretarial office etiquette and behavior; The operation and programs of~a personal computer including programs such as Wordstar,and Lotus 1,2, &3; and SECRETARY I! - City Manager's Office Ability to: Supervise and evaluate subordinate staff; Distribute, assign and oversee clerical assignments; ~lake independent decisions in procedural matters with limited instructions; Present, establish and maintain a professional secretarial atmosphere, good working relationships and communications with those contacted in the course of work; Independently perform difficult and responsible secretarial work; Take and accurately transcribe dictation at a speed of no less than 90 words per minute; TyPe accurately at a speed of no less than 50 words per minute; Efficiently operate a personal computer. and EXPERIENCE: Four (4) years of increasingly responsible secretarial or stenographic experience is required, It ts' ~referred that 1 year of this experience be at the sUpervisory level and 1 year which included use of a personal computer. and EDUCATION: Equivalent to graduation from High School. Successful completion of one year of business college may be subs- tituted for one year of the secretarial experience.