HomeMy WebLinkAboutReso 20-1985RESOLUTION NO. 20-85
A RESOLUTION AMENDING THE SOUTH SAN FRANCISCO
EMPLOYEE CLASSIFICATION PLAN BY ADDING AND
DELETING CERTAIN JOB SPECIFICATIONS
BE IT RESOLVED by the City Council of the City of South San Francisco
that the Employee Classification Plan, as amended, is further amended as follows:
° 1. To add the Job Specification for the position of:
SECRETARY TO THE CITY MANAGER
o 2. To delete the Job Specification for the position of:
EXECUTIVE SECRETARY
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the City Council of the City of South San Francisco at a requ]ar
meeting held on the 23rd day of 0anuary , 1985, by the following
vote:
AYES:
Councilmembers Mark N. Addiego, Emanuele N. Damonte, Richard A. Haffey,
Gus Nicolopulos; and Roberta Cerri Teglia
NOES: None
ABSENT:__None
ATTEST: ~ Cle~
CITY OF SOUTH SAN FRANCISCO JANUARY 1985
SECRETARY TO THE CITY MANAGER
DEFINITION
Under the general direction of the City Manager, performs the administrative,
secretarial and supervisory functions necessary to the effective operations of
the City Manager's office.
DISTINGUISHING CHARACTERISTICS
This classification is distinguished from the next lower classification of
Administrative Secretary by the greater degree of coordination and diplomacy
necessary in managing a wide variety of interactions between members of the City
Council, the City Manager's office, citizens, private and public officials and
City personnel.
EXAMPLES OF DUTIES
Establishes, supervises and/or personally handles the recordkeeping and infor-
matlon retrieval systems required for the effective maintenance of records and
doauments required by the members of the City Council and the City Manager's
office; Supervises and/or personally handles the generation, recording and pro-
cessing of official records and documents of the members of the City Council and
the City Manager's office; Coordinates, refers and/or assumes personal respon-
sibility for investigating and responding to various inquiries from citizens and
officials; Arranges for and/or personally handles the receipt and transmittal of
verbal and written communications for members of the City Council and the City
Manager's office; Provides for and/or personally arranges the scheduling of
appointments, meetings, events, travel accommodations, etc. for the members of
the City Council and the City Manager's office; Establishes and implements on-
the-job training for office employees to assure mastery of the full scope of
their own job responsibilities and the development of skills and abilities to
provide coverage in all areas of necessary office operations; Researches,
gathers data, summarizes findings, formats and produces finished reports on sub-
jects of concern to the City Manager's office; Attends various special events
and ceremonies as a representative of the City Manager's Office; Performs such
other duties as are assigned by the City Manager and are consistent with the
scope of the position and necessary to the effective operations of the City
Manager's office.
DESIRABLE QUALIFICATIONS
Knowledge of:
Principles and practices of modern office management, proce
dures, equipment and records retention systems;
Principles and practices of effective supervision;
Proper business correspondence forms, composition, grammar and
vocabulary;
Basic mathematics;
The organization, functions and operations of City government;
and
S£CRETARY TO THE CITY MANAGER
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Ability to: Establish and/or modify operating policies, procedures, equip-
ment and records retention systems;
Establish work methods, set priorities, schedule and assign
work, supervise and monitor work flow;
Learn and understand technical regulations governing opera-
tions;
Independently interpret and apply policies and regulations and
prepare appropriate documents;
Comprehend, coordinate and transmit information;
Record dictation from personal sources at 80 to 100 words per
minute and accurately transcribe such records as well as
accurately transcribe from electronic sources;
Type at a speed of approximately 60 words per minute and
operate or learn to operate modern office equipment;
Independently perform and supervise work projects involving
research, data collection, evaluation and completed reports;
Develop and implement on-the-job training for office
employees;
Deal tactfully and courteously with people;
Establish and maintain effective working relationships with a
variety of officials and personnel;
Exercise tact and mature judgment in dealing with matters of a
controversial or confidential nature in a variety of
si tuations.
EDUCA~'ION:
'AA Degree in a Business-related field or its equivalent or a certificate of
completion from an accredited Business College.
EXPERIENCE:
Six (6) years of increasingly responsible experience in secretarial office work,
at least, two years of which have involved office management or work flow super-
vision responsibilities.