HomeMy WebLinkAboutReso 23-1985 RESOLUTION NO. J~3-85
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE
CONFIDENTIAL EMPLOYEES IN UNIT 8:6/29/84 - 6/30/85
WHEREAS, the City of South San Francisco City Council has designated the
employees working in classifications included in Unit 8 as unrepresented
Confidential employees; and
WHEREAS, the representative of the City and employee representatives in
classifications designated as Confidential have personally met and freely
exchanged information, opinions and proposals; and
WHEREAS, the representative of the City is prepared to recommend those
wages, hours and conditions of employment which are to be in effect during the
period June 29, 1984 through June 30, 1985 for employees who are designated
Confidential; and
WHEREAS, the representative of the City has prepared a Memorandum of
Understanding which has been signed by the Confidential employee representatives;
and
WHEREAS, the City's representative recommends that the Memorandum of
Understanding be approved by the City Council;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
South San Francisco hereby approves the Memorandum of Understanding which is
attached hereto as Exhibit "A" and incorporated herein by this reference as if
set forth verbatim between the City of South San Francisco and the Confidential
employees in Unit 8 which sets forth those wages, hours and conditions of
employment to be in effect during the period June 29, 1984 through June 30, 1985
for employees working in classifications included in Unit 8 and designated as
Confidential employees and which Memorandum of Understanding shall be binding
upon the City and the employees covered therein.
BE IT FURTHER RESOLVED that the City Clerk be and is hereby authorized to
endorse on Page 1 and on the signature page of said Memorandum of Understanding
the following:
"Approved by City Council Resolution No. 23-85 adopted 1/23/85"
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the City Council of the City of South San Francisco at a regular
meeting held on the 23rd day of 0anuary , 1985 by the following vote:
AYES:
NOES:
Councilmembers Mark N. AddiegO, Emanuele N, Damonte, Richard A. Haffey,
Gus Nicolopulos; and Roberta Cerri Teglia
None
ABSENT:
None
ATTEST:
EXHIBIT "A" TO RESOLUTION NO. 23-85
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
CITY OF SOUTH SAN FRANCISCO
AND THE
CONFIDENTIAL EMPLOYEES IN UNIT 8
THIS MEMORANDUM OF UNDERSTANDING sets forth those wages, hours and conditions of
employment which are to be in effect during the period June 29, 1984 through June 30~
1985 for those employeesworking in the following classifications included in the
Confidential Unit #8:
Administrative Secretary
Deputy City Clerk
Executive Secretary
Legal Secretary
Personnel Clerk
Personnel Technician
Secretary I
Secretary II
as well as such classifications as may be added to Unit #8 by the City during the term
of this Memorandum.
ARTICLE I. ~WAGES AND'COMPENSATiON
Section 1. 'Wages
Wages shall be as set forth in Appendix A.
Section~2o~ RetirementBenefits
A. Retirement Plans: .Retirement benefits shall be those established by
the Federal Social Security Act providing Old Age and Survivor's Insurance and the
State Public'Employees~ Retirement System (PERS) Miscellaneous Employees' 2% at Age
60 Plan~
B~ Employee's'Contributions'to'Retirement Systems: The rate prescribed
by the Social Security Act for employee contributions shall be deducted from the pay
of employees by the City and forwarded to the system in accordance with the~rules and
regulations governing such employee contributions. Except as otherwise provided in
subsection C below, the City shall pay on behalf of each employee seven percent (7%)
of the rate prescribed by the Public Employees' Retirement System for each employee's
contribution to PERS in accordance with the rules and regulations governing such
contributions° The remainder of the employee contribution rate prescribed by PERS,
if any, shall be deducted from the employee's pay by the City and forwarded to PERS
in accordance with the rules and regqlations governing such contributions.
.. C.'~COnverSiOn of City Payment of'7%'Of Employee's Contribution to
Employee's.Base Wage Rate: An eligible employee shall be permitted to convert the
__ seven percent (7%) City payment of employee contribution to PER~ to his or her base
wagerate.
-1-
"APPROVED BY-CITY COUNCIL RESOLUTION
NO. 23-85, ADOPTED JANUARY 23, 1985"
ARTICLE I. WAGES AND COMPENSATION (continued)
Section 2. Retirement Benefits (continued)
C. Conversion of City Payment of 7% of Employee's Contribution to
Employee'sBase Wage Rate: (continued)
1. Eligible Employees: An employee who is eligible to convert the
City payment of 7% of his or her PERS contribution to his or her base wage rate is
an employee who:
a. is at least forty-seven (47) years of age and who signs a
Statement of Intent to Retire Within Three (3) Years; or
b. is eligible for an industrial or a non-industrial disability~
retirement.·
2~ Calculation of Converted Base Wage Rate: A~ eligible employee
who has elected to convert the City's payment of seven percent (7%) of his or her
employee~contribution to PERS to his or her base wage rate shall have his or her
base hourly non-converted wage rate changed to his~or her base hourly converted wage
rate as follows:
Employee's Base Hourly Non-Converted Wage Rate (As set forth in Appendix A)
X 1.07 = Employee's Base Hourly Converted Wage Rate.
In establishing the actual base hourly converted wage rate, fractions of one cent
with a value of four (4) or less will be discarded and fractions of one cent with a
value of five (5) or more shall increase the base hourly converted wage rate by one
cent.
3. Effect of Conversion: Once an employee has officially elected to
convert the City's seven percent (7%) payment of employee PERS contribution to his
or her base Wage rate~ the employee shall not be permitted to reverse the conversion
at any time..Upon the effective date of the conversion, the City will discontinue
payment of seven percent (7%) of the employee's PERS contributions and the employee's
full contribution rate shall be deducted from the employee's pay by the City and
forwarded to PERS in accordance with the rules and regulations governing such
contributions.
4. Effective Date of Conversion:
a. Service Retirement: The conversion of the City's payment of
seven percent (7%) of an eligible employee,s PERS contribution to the employee's
base hourly wage rate shall become effective upon ~the first day of the pay period
immediately following the employee's official election to convert.
b~ Disability Retirement: The conversion of the City!s payment
of seven percent (7%) of an eligible employee's PERS contribution to the employee's
base hourly wage rate for an industrial or non-industrial disability retirement shall
become effective as determined by the first-occuring event as follows:
1. The first day of the payperiod immediately following the
date upon which the employee applied for a disability retirement and/or
2. The first day of the payperiod immediately following the
date upon which the employee's disability was determined to be permanent and station-
ary, or
3. One day prior to the actual date of retirement.
Section 3, Payment of Compensation
Each employee shall be compensated on a bi-weekly basis. Payment will
normally be made on the Thursday immediately following the conclusion of a City
payroll period. A City payroll period begins on the Friday which is the first day
of the City pay period and ends on the Thursday which is the last day of the City
ARTICLE I. WAGES AND COMPENSATION (continued)
Section 3. Rayment of Compensation (continued)
pay period and consists of fourteen (14) calendar days. Employees who are on.contin-
uous paid regular service for a partial pay period shall receive pro-rated compensa-
tion for the pay period at the rate of 1/80th of the employee's bi-weekly wage rate
for each hour of the payperiod that the employee was on continuous paid regular service.
An employee on continuous paid regular service shall be an
employee who is on a full-time regular employment status with the City in a classifi-
cation covered by this Memorandum. 'Continuous paid regular service excludes all
unpaid leaves of absence of an employee and excludes all time a person is not on a
full-time regular employment status with the City.
as folloWs:
Section ~. Insurance Benefits
Full-time regular employees shall be eligible to receive insurance benefits
A. Health Insurance
1. Available Plans: Subject to the terms and conditions of the
City's contracts with health insurance carriers, eligible employees shall be permitted
to select'health insurance coverage for themselves and their eligible dependents from
one of the following plans:
KAISER FOUNDATION HEALTH PLAN - "S" COVERAGE
BAY PACIFIC HEALTH CARE PLAN
BLUE SHIELD OF CALIFORNIA HEALTH PLAN
'2. Payment of Premium Costs: The City shall pay the premium costs
for eligible employees and their dependents to the insurance carrier for the plan
selected byeach employee in accordance with the requirements prescribed by the
contract with each carrier for payment of such premiums,
3. Effective Dates of Coverage: The effective dates of coverage for
health insurance shall be the first of the month following the month of enrollment of
the employee and the employee's dependent(s). Coverage shall terminate on the last
day of the month in which an employee separates from employment° Dependent coverage
shall terminate on the date prescribed by each health insurance carrier's contract
for discontinuance of dependents no longer eligible for coverage.
4. Health Ins6rance for Employees who Retire': Subject to the terms
and conditions of the City's contracts with health insurance carriers, an employee who
retires during the term of this Memorandum on a service or an industrial disability
or a non-industrial disability retirement shall be provided the opportunity to continue
his or her health insurance coverage with one of the City's plans subsequent to the
date of his or her retirement. The City shall continue to pay the premium costs for
the employee only and the retiring employee shall bear the premium costs of his or her
dependent(s) coverage.
B. Dental Insurance: Subject to the terms and conditions of the City's
Dental Insurance Plan, eligible employees and their eligible dependents shall be
provided the following dental insurance:
CALIFORNIA DENTAL SERVICE - PROGRESSIVE PLAN
The dental insurance plan shall be provided to employees with n~ premium costs to
the employees or their eligible dependents. Coverage shall become effective on the
first day of the month following six (6) full months of employment with the City.
Only employees hired on the first of any month shall be eligible for coverage six
months from the date of hire. Eligible employees must enroll in order to become
eligible for dental insurance coverage. Coverage shall terminate on the last day of
the month in which an employee separates from employment with the City.
--3--
ARTICLE I. WAGES AND COMPENSATION (continued)
Section 4. Insurance Benefits (continued)
Co Vision Insurance: Subject tO the terms and conditions of the City's
vision insurance plan, eligible employees and their dependents shall be provided
with the following vision insurance:
VISION SERVICE PLAN - PLAN "B" - $10.00 Deductible
The vision service plan shall be provided to employees with no premium costs to the
'employees or their eligible dependents. Coverage shall become effective on the first
of the month following enrollment and shall terminate on the last day of the month
in which an employee separates from City employment.
D~ Life and Accidental Death and Dismemberment Insurances: Subject to
the terms and conditions of the City's contract with Standard Insurance Company of
Portland, Oregon eligible employees shall be provided the following life and accidental
death and dismemberment insurance:
TERM LIFE INSURANCE WITH A FACE VALUE EQUAL TO ANNUAL SALARY ROUNDED OFF TO THE
NEAREST ~$1,000.00 ~ACCIDENTAL 'DEATH AND DISMEMBEltMENTINSURANCE 'OF $1,000.00
The City shall pay the premium costs for eligible employees to Standard Insurance
Company..'Coverage shall become effective on the first day of the month following
enrollment and shall terminate upon the day an employee separates from City employment.
E. Long-Term Disability Insurance: Subject to the terms and conditions of
the City's contract with Standard Insurance Company of Portland, Oregon eligible
employees shall be provided Long-Term Disability Insurance coverage which provides
for payment of up to two-thirds (2/3) of the base salary of an employee'who qualifies
for such payment or who qualifies for some lesser payment under the proVisions of the~
plan. The Long-Term Disability Insurance plan shall be provided to employees with no
premium costs to the employees. Coverage shall become effective on the first day of
the month following enrollment and shall terminate on the day an employee separates
from City employment.
'Section 5. Deferred Compensation
Full-time regular employees are eligible, subject to the terms and conditions
thereof, to participate in the Deferred Compensation Plan made available to City employees,
Section 6. Temporary Assignment to Higher Level Position
An employee who is assigned to perform the dUties of a classification at a
higher level than the employee's own classification for a period of three (3) full
days or more shall receive added compensation for all ~ime so worked beginning with
the third day of'such assignment at the rate of pay for which the employee would qualify,
were the employee promoted to the higher level classification.
ARTICLE II. HOURS OF WORK, WORK SCHEDULES
Section 1. Normal Houri of Work: This section is intended to define the
hours of work for employees and shall not be construed as a guarantee of hours of work
per day or per week or of days of work per week.
A. Work Day: A normal work day shall be eight (8).consecutive hours of
work exclusive of a lunch period in a consecutive twenty-four (24) hour period.
-4-
ARTICLE II. HOURS OF WORK, WORK SCHEDULES (continued)
S~ction 1. Normal Hours of Work (continued)
B. Work Week: The normal work week shall be five (5) consecutive days
and two (2) days of rest in a seven (7) consecutive day period.
C. Changes: The hours of work of the office or facility shall be
established by the City and may be changed to meet operationalor other requirements
upon fourteen (14) calendar days~notice to the affected employees~
D. Flexible Schedules: A schedUle other than the normal starting time
of 0800 hours on each work day and quitting time of 1700 hours on each work day may
be established for an employee upon the agreement between the affected employee and
the department~head, provided that the schedule does not exceed eight (8) hours in
a Work day.
Section 2. Administrative Leave
Each full-time regular employee shall be entitled to receive forty (40)
hours per fiscal year of Administrative Leave in lieu of paid overtime or compensa-
tory time accumulation and leave. Said forty (40) hours shall accrue on July 1st of
each 'fiscal year. Administrative Leave may be taken in paid time off or may be directly
compensated in pay to the employee at the employee's base salary rate at the time an
employee requests such compensation. Administrative Leave may not be carried forward
from one fiscal year'to the next, Immediately upon hiring, a new employee shall be
entitled to receive Administrative Leave at the rate of 1.538 hours for each pay
period of employment remaining in the fiscal year during which the employee was hired.
An employee who was employed by the City in a classification covered'by this Memorandum
on February 1, 1985 and who had accumulated compensatory time on record shall be entitled
to receive paid time off for each such recorded hour during a twelve-month period
concluding January31, 1986. No employee covered by this Memorandum shall be allowed
to accUmulate compensatory time off subsequent to February 1 1985.
.ARTICLE III~i'PAID LEAVES
''secti6n 1. 'Holidays:
January 1
Third Monday in FebruarY
Last Monday in May
July 4
First Monday in September
Second Monday in October
November 11
Fourth Thursday in November
Fourth Friday in November
December 25
The City shall observe the following holidays:
New Year's Day
Washington's Birthday Observed
Memorial Day Observed
Independence Day
Labor Day
Columbus Day Observed
Veterans Day
Thanksgiving Day
Day following Thanksgiving
Christmas Day
In addition, the City shall observe the following one-half (1/2) day holidays
(1300 hours through 1700 hours per day):
December 24 Christmas Eve Day
December 31 New Year's Eve Day
In addition, the City may observe any other day of national mourning or celebration,
provided that it has been proclaimed by the City Council and prqvided that the Council
directs the closure of City offices for public service. Any suc~ holiday shall be
granted only to those employees who are regularly scheduled to work on the day for
which such holiday is proclaimed by the Council.
-5-
ARTICLE III. PAID LEAVES (continued)
Section 1. Holidays (continued)
A. Days of Holiday Observation: Holidays which fall on a Sunday
shall be observed on the following Monday. Holidays which fall on a Saturday shall
be observed on the preceding Friday. One-half (1/2) day holidays shall be observed
on the work day immediately preceding the day upon which Christmas Day and New Year's
Day are observed.
B. Eligibility for Holidays: Full-time regular employees who are on
paid status the entire day before as well as the entire day after a holiday shall be
eligible to receive holiday compensation for eight (8) hours of holiday time for each
full holiday and four (4) hours of holiday time for each one-half (1/2) day holiday,
which holiday time shall be considered as hours worked.
C~ Discretionary Holiday: Each full-time regular employee shall be
eligible for one full day holiday in addition to the holidays observed by the City.
An employee's discretionary holiday may be taken at the discretion of the employee
and as approved by the department head or the department head's designee. An employee
must take his or her discretionary holiday each calendar year on or before December 13.
An employee who has not used his or her discretionary holiday by December 13 shall
forfeit the receipt of compensated time or pay for such holiday for that calendar year.
D. Holiday Compensation for Employees on Injury or Illness or Family
Care Leave: An employee who is scheduled to work on the day immediately preceding
a holiday and/or on the actual day of a holiday and/or on the day immediately following
a holiday and who does not report for duty as scheduled due to personal injury or
illness or family care leave shall submit such verification or certification of
illness or injury as is satisfactory to the department head prior to receiving
compensation for the holiday.
Section 2. Vacation
Full-time regular employees shall be eligible to earn and be granted
vacation leave in accordance with the following accrual rate schedule:
ACCRI]AL RA~E PER
LENGTH OF SERVICE BI-WEEKLY PAY PERIOD
First through fourth year, inclusive 4.62 Hours
Fifth through fourteenth year, inclusive 6.16 Hours
Fifteenth through twenty-fourt~ years~ inclusive 7.69 Hours
Twenty-fifty and succeeding years 9.23 Hours
A. Vacation Scheduling: An employee shall be entitled to take
vacation time without loss of pay, subject to prior approval of scheduling by his
or her immediate supervisor. Vacation scheduling shall be accomplished with due
regard for the wishes of the employee and shall provide for meeting the needs of
the City's services.
B. VacatiOn Accumulation: An employee may accumulate up to twice his
or her annual accrual amount of vacation hours as unused vacation. An employee may
not exceed the maximum accrual amount without the express permission of the City
Manager.
C. Vacation Time Compensation: An employee who retires or separates
from City employment and who has accumulated unused vacation time on record shall
be compensated in pay at the base hourly salary rate for which the employee otherwise
qualifies for all such unused vacation hours.
-6-
ARTICLE III. PAID'LEAVES (continued)
SeCtion~3.'~Industrial'InjUry or'IllneSs Leave
An employee who is temporarily and/or partially disabled from performing
work as the result of an injury or illness which has been determined to be industrially
caused and which injury or illness necessitates the employee's absence from work shall
be entitled to receive paid Industrial Injury or Illness Leave without loss of salary
or benefits°
A. Amount of Leave: An employee shall be eligible to receive paid
Industrial Injury or Illness leave for all time the employee is normally scheduled
to work but is unable to work during a period of ninety (90) calendar days following
the date upon which the employee's injury or illness caused his or her period of
temporary and/or partial disability and necessitated his or her absence from work~
B. Worker's Compensation Insurance Proceeds: An employee who is
receiving paid Industrial Injury or Illness Leave shall assign to the City all Worker's
Compensation Insurance Proceeds received by the employee for all of the time for
which the employee also received paid leave from the City'.
Section 4. Sick Leave
An employee who is temporarily and/or partially disabled from performing
work as the result of a personal injury or illness which necessitates the employee's
absence f~om work shall be entitled to receive paid Sick Leave without loss of salary
or benefits.
A. Amount of Sick Leave: An employee shall be eligible to receive paid
sick leave for all time the employee is normally scheduled to work during a period of
ninety (90) calendar days following the date upon which the employee's injury or illness
caused his or her temporary and/or partial disability and necessitated his or her
absence from work.
B. Sick Leave Request: An employee shall prepare and present a request
for paid sick leave on each occurrance of sick leave on such forms and in accordance
with such policies and procedures established for sick leave requests by the department
head or the department head's designee.
C. Approval of Sick Leave Requests: A department head or a department
head's designee shall review all sick leave requests and, if approved by the department
head or the department head~s designee, the request for paid sick leave for an employee
shall be granted. A department head or a department head's designee shall not
unreasonably withhold approval ~of an employee's sick leave request°
Do Verification of Injury or Illness
1. Usual Verification: An employee requesting paid sick leave
approval shall provide such verification of actual injury or illness as is satisfactory
to the department head or the department head's designee. Usually, such verification
shall be in the form af an employee's personal affidavit of injury or illness~
2. Doctor's Verification of Injury or Illness: A doctor's
verification of actual injury or illness is verification which has been prepared and
signed by a doctor and which describes the nature and extent of the injury or illness
and confirms that the employee has recovered and is able to return to work,
a. An employee shall be required to submit a doctor's
verification when the employee requests approval of paid sick leave subsequent to
having been absent from work for a period of forty (40) consecutRve work hours or more.
b. Upon providing prior notice to an employee, a department head
may require an employee to submit a doctor's verification of injury or illness along
with any sick leave request of the employee. A department head shall not unreasonably
impose a requirement to submit doctor's verificationof injury or illness upon an
employee. -7-
ARTICLE III. PAID LEAVES (continued)
Section 4. Sick Leave (continued)
E. Notification of Absence on Sick Leave: An employee who is going
to be absent from work on sick leave must notify his or her immediate supervisor
or such other person as may be designated by his or her department head at such
time as has been established for such notice by the employee's department head.
F. Medical Appointments Leave: An employee may be granted leave
~without loss of salary or benefits for the purpose of going to appointments with
medical doctors or dentists in instances where the employee can demomstrate that
the appointment could not have been reasonably scheduled to occur at a non-work time
of the employee. An employee requesting such paid leave shall receive approval of
the department head or the department head's designee prior to the taking of the
leave. Medical appointment leave shall be authorized only for that period of time
necessary to provide reasonable travel time to and from the appointment and the
actual time required for the appointment. The employee requesting such leave shall
submit his or her personal affidavit describing the nature and need for the
appointment. The City reserves the right to confirm or verify any appointment for
which such leave is authorized.
Section 5. Family Care Leave
An employee may be granted up to a maximum of twenty-four (24) hours
of paid leave during each calendar year for the purpose of obtaining medical
consultations or treatment for a family member or for caring for an injured or ill
family member~ A family member shall include the employee's spouse, child, mother,
father and/or any of the following who reside in the. employee's home: brother,
sister, grandparents, mother-in-law, father-in-law, daughter-in-law or son-in-law
or such other person who resides in the employee's home if, in the opinion of the
department head, there exists an extraordinarily close familial relationship between
the employee and such other person.
Section 6. Bereavement Leave
An employee may be granted leave of absence without loss of salary or
benefits upon the death or the funeral of any of the following persons: spouse, child,
father, mother, brother, sister, grandfather, grandmother, father-in-law, mother-in-law,
brother-in-law, sister-in-law, daughter-in-law and son-in-law. In addition~ the
department head may grant bereavement leave to an employee upon the death or the funeral
of some other person if,.in the opinion of the department head, there existed an
extraordinarily close familial relationship between the employee and such other person.
Employees may be granted up to a maximum of twenty-four (24) hours of
bereavement leave per occurrence for the death or funeral of a family member within
the state of California and up to a maximum of forty (40) hours of bereavement leave
per occurrence for the death or funeral of a family member outside the state of
California.
ARTICLE IV. LONG-TERMDISABILITY
A. Application for Benefits: An employee who is disabled from the
performance of the duties of his or her classification as the result of an injury or
illness and who has been granted the maximum amount of paid leave for which the
employee was eligible, may file an application for Long-Term Disability Insurance
benefits in accordance with the requirements of the City's Long-Term Disability
Insurance Policy.
-8-
ARTICLE IV. LONG-TERM DISABILITY
B. City Determination: Upon an employee qualifying for Long-Term
Disability Insurance benefits, the City shall determine:
1. Whether to separate the employee from City service or
position in his or her classification,'or
2. Whether to grant the employee a leave of absence without
pay for a period of up to three hundred and sixty-five (365) calendar days, or
a reasonable extension thereof.
C. Separation Subsequent to Leave: If the City grants an employee a
leave of absence without pay for any period up to three hundred and sixty-five (365)
calendar days, or a reasonable extension thereof, and the employee is unable to
resume work prior to or at the expiration of such leave, the City may separate the
employee from City service or position in his or her classification or may grant
additional leave.
D. Accrued Vacation Payment: Upon becoming eligible for Long-Term
Disability Insurance benefits and upon being granted a leave of absence without
pay by the City, the City will pay, at the request of the employee, any accrued
vacation time for which the employee qualifies.
E. Insurance Premium Payment: The City will continue to pay insurance
premiums on behalf of a disabled employee and his or her dependents pursuant to the
provisions for such payments otherwise provided in this Memorandum until the actual
date of separation from City employment of the employee.
-- ARTICLE V. PAYMENT OF UNUSED ACCUMULATED SICK LEAVE FOR CERTAIN EMPLOYEES
A. Eligible Employees: An employee who had accumulated and unused sick
leave hours on record under the discontinued sick leave accumulation plan shall be
eligible to receive payment under this provision.
B. Number of Hours Payable: An eligible employee shall receive payment
for fifty percent (50%) of the unused sick leave hours on record, up to a maximum of
nine hundred and sixty (960) of such recorded hours (480 maximum payable hours) as
of June 27, 1975.
C. Rate Payable: ?ayment of unused accumulated sick leave hours for
eligible employees shall be made at the wage rate for which the employee otherwise
qualifies pursuant to the provisions of Appendix "A"o
D. Time of Payment: An employee or an employee's beneficiary shall
become eligible to receive payment for unused sick leave hours upon the death or
the retirement of the eligible employee. Payment may be made at the time of an
employee's death or retirement or may be deferred to the first payroll period in
the calendar year immediately following, at the option of the payee.
ARTICLE VI. PHYSICAL FITNESS
Each employee shall be entitled to free admission to City recreation
facilities. Each employee shall~be entitled to free enrollment in up to five (5)
recreation classes during a twelve (12) month period. Employee% using City recreation
facilities and enrolled in City recreation classes shall engage in such activities
on the employees' non-work time. Employee admission to recreation facilities and
recreation classes shall be accomplished in conformance with the rules and regulations
established by the Department of Recreation and Community Services.
-9-
ARTICLE VII. REIMBURSEMENT FOR EDUCATION EXPENSE
An employee who takes a job-related course at an accredited institution
of learning shall be eligible for reimbursement for the costs of tuition, fees and
course materials upon the successful completion of the course and upon the employee
having achieved a grade of "C" or better, or pass, if the course was a pass/fail
course. In order to qualify for reimbursement, the employee must:
1. Submit a written request for course approval to his or her
department head briefly stating the reasons that the employee
feels that the course is job-related. The employee's department
head must find tha~ the course is job-related and approve the
employee's request prior to the employee receiving any reimburse-
ment for any expenses related to the course.
2. Provided that the employee's department head finds that the course
is job-related and approves the employee's request, the employee
shall submit a request for reimbursement to the City Manager which
request shall include:
a. A copy of the department head's written approval of the
course, and
b. A copy of the employee's grade for the course, and
c. Receipts for all expenses related to the course with a total
amount the employee wishes reimbursed.
The City Manager shall approve the employee's request for reimbursement provided that
the employee has prepared the request in compliance with this Article.
ARTICLE VIII. GRIEVANCE PROCEDURE
The procedure set forth in the City's Employee Grievance Procedure in
Rule 14 of the Personnel Rules and Regulations shall be the procedure which shall
apply in the resolution of any dispute over an interpretation of any provision of
this Memorandum of Understanding.
ARTICLE IX. EMERGENCY
Nothing contained in this Memorandum of Understanding shall limit the
authority of the department heads and the City to make necessary changes during
emergencies. The department head and/or the City shall notify the employees of such
changes as Soon as possible. Emergency assignments of personnel shall not extend
beyond the period of the emergency. An emergency is defined as an unforseen circums-
tance requiring immediate implementation of the change.
ARTICLE X. AGREEMENT, MODIFICATION, WAIVER
A. Full and Entire Agreement: This Memorandum of Understanding sets
forth the full and entire agreement regarding the matters set forth herein, and any
other prior or existing understanding and agreements over these matters,whether formal
or informal, are hereby superceded or terminated in their entirety. In the event that
the provisions of this Memorandum are found to be in conflict with a City rule,
regulation or resolution, the provisions of this Memorandum shall prevail over such
conflicting rule, regulation or resolution.
-10-
ARTICLE X. AGREEMENT,~MODIFICATION,'WAIVER (continued)
B. Written Modification Required: No agreement, alteration, understanding,
variation, waiver or modification of any of the terms or provisions contained herein
shall in any manner be binding unless made and executed in writing and approved and
adopted by the City Council.
C. Waiver: The waiver of any .breach, term or condition of this
Memorandum shall not constitute a precedent in the future enforcement of all its
terms and provisions.
SIGNED THIS /~ day of
FOR THE CITY:
· 1985 by:
FOR THE EMPLOYEES:
"APPROVED BY CITY COUNCIL RESOLUTION NO. 23-85, ADOPTED 1/23/85"
STEP PLAN TIME IN STEP:
STEP A:
STEP B.
STEP C.
STEP D.
STEP E.
Each employee shall complete the following time at each step of the step plan applicable
to his or her classification prior to advancing to the next step.
From date of hire to completion of six full months of employment
One full year
One full year
One full year
Final Step
SERVICE INCENTIVE:
Each employee shall be eligible for Service Incentive compensation in addition to such
compensation for which the employee otherwise qualifies.pursuant to the provisions of this
Memorandum as follows:
YEARS OF SERVICE WITH THE CITY
MONTHLY SERVICE INCENTIVE AMOUNT
Completion of ten (10) through fourteen (14) years, inclusive
Completion of fifteen (15) through nineteen (19) years, inclusive
Completion of twenty (20) through twenty-four (24) years, inclusive
Completion of Twenty-five (25) through twenty-nine (29) years, inclusive
Completion of thirty (30) through thirty-four (34) years, inclusive
Completion of thirty-five (35) through thirty-nine (39) years, inclusive
Completion of forty (40) years and thereafter
$20.00
$30.00
$40.00
$60.00
$8o.oo
$1oo.oo
$120.00
EDUCATIONAL INCENTIVE: An employee who has completed two (2) full years of employment and who has an AA Degree or
60 accredited units or a Certification of Completion from an accredited business college in a field related to the
employee's position shall be compensated at an hourly rate which is 1.025X the Base Hourly Wage Rate for which the
employee otherwise qualifies pursuant to the provisions of this Memorandum.
CLASSIFICATION
WAGE
RATE
BASE
ADMINISTRATIVE SECRETARY
WAGE RATES EFFECTIVE JUNE 29, 1984
-STEPS
A B C D E
DEPUTY CITY CLERK
APPENDIX A
Hourly 10.87 11.41 11.98 12.58 13.21
Weekly 434.80 456.40 479.20 503.20 528.40
Bi-Weekly 869.60 912.80 958.40 1006.40 1056.80
ApProximate Monthly 1884 1978 2077 2181 2290
Hourly 10.19 10.70 11.24 11.80 12.39
Weekly 407.60 428.00 449.60 472.00 495.60
Bi-Weekly 815.20 856.00 899.20 944.00 991.20
Approximate Monthly 1766 1855 1948 2045 2148
CONFIDENTIAL EMPLOYEES: UNiT 8
Page 01
CLASSIFICATION
EXECUTIVE SECRETARY
LEGAL SECRETARY
WAGE
RATE
BASE
WAGE RATES
A B
EFFECTIVE JUNE 29, 1984
STEPS-
C D
E
Hourly 11.96 . 12.56 13.19 13.85 14.54
Weekly 478.40 502.40 527.60~ 554.00 581.60
Bi-Weekly 956.80 1004.80 1055.20 1108..00 1163.20
Approximate Monthly 20'73 2177 2286 2401 2520~
Hourly 10.37 10.89 11.43 12.00 12.60
Weekly 414.80 435.60 457.20 480.00 504.00
Bi-Weekly 829.60 871.20 914.40 960.00 1008.00
Approximate Monthly 1797 1888 1981 2080 2184
PERSONNEL CLERK
PERSONNEL TECHNICIAN
'Hourly 9.62 10.I0 10.61 11.14 11.70
Weekly 384.80 404.00 424.40 445.60 468.00
Bi-Weekly 769.60 808.00 848.80 891.20 936.00
Approximate Monthly 1667 1751 1839 1931 2028
Hourly 12.97 13.62 14.30 15.02 15.77
Weekly 518.80 544.80 572.00 600.80 630.80
Bi-Weekly 1037.60 1089.60 1144.00 1201.60 1261.60
Approximate Monthly 2248 2361 2479 2603 2733
SECRETARY I
SECRETARY~II
Hourly 9.62 10.10 10.61 11.14 11.70
Weekly 384.80 404.00 424.40 445.60 468.00
Bi-Weekly 769.60 808.00 848.80 891.20 936.00
Approximate Monthly 1667 1751 1839 1931 2028
Hourly 10.19 10.70 11.24 11.80 12.39
Weekly 407.60 428.00 449.60 ~472.00 495.60
Bi-Weekly 815.20 856.00 899.20 944.00 991.20
Approximate Monthly 1766 1855 1948 2045 2148
APPENDIX.A
CONFIDENTIAL EMPLOYEES: UNIT 8
Page 02