HomeMy WebLinkAboutReso 27-1985 RESOLUTION NO. 27-8g
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING EXECUTION AND APPROVAL OF
SUPPLEMENT NO. 5 TO THE AGREEMENT TO FURNISH ARCHI-
TECTURAL AND RELATED DESIGN SERVICES TO THE CITY OF
SOUTH SAN FRANCISCO
BE IT RESOLVED by the City Council of the City of South San Francisco that:
1. Approval of Supplement No. 5 to Agreement.
The Agreement entitled "Supplement No. 5 to the Agreement to Furnish
Architectural and Related Design Services to the City of South San Francisco for
the Renovation of Portions of City Hall and the Former Police Services Building,
also called Civic Center Renovation, Project No. PB-81-2" between the City of
South San Francisco and Group 4/Architecture, Research and Planning, Inc. is
hereby approved, and a copy of said Supplement No. 5 to the Agreement is attached
hereto as Exhibit "l."
2. Execution of Supplement No. 5 to Agreement.
The City Manager is hereby authorized to execute said Supplement No. 5 to
A~reement on behalf of the City, and the City Clerk attest his signature thereto.
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the City Council of the City of South San Francisco at a regular
meeting held on the 13th day of February , 85 , by the following
vote:
AYES:
NOES:
Councilmembers Mark N. Addiego, Emanuele N. Damonte, Richard A. Haffey;
and Roberta Cerri Teglia,!
None
ABSENT: Councilmember Gus Nicolopulos
SUPPLEMENT NO. 5
· EXHIBIT "1"
TO THE AGREEMENT TO FURNISH ARCHITECTURAL AND RELATED DESIGN SERVICES TO THE
CITY OF SOUTH SAN FRANCISCO FOR
THE RENOVATION OF PORTIONS OF CITY HALL AND THE FORMER POLICE SERVICES BUILDING
iALSO CALLED CIVIC CENTER RENOVATION, PROJECT No~ PB-81-2
The City of South San Francisco, hereinafter called "CITY", and Group 4/
Architecture, Research and Planning, Inc.~ hereinafter called "CONSULTANT",
have .6ntered into an AGREEMENT dated September 30, 1981 in connection with the
renovation of the City Hall and ~former Police Services Building (hereinafter
called "AGREEMENT"), which AGREEMENT was amended on March 23, 1982 by SUPPLE-
MENT No. I and on June 21, 1982, by SUPPLEMENT No. 2 to said AGREEMENT, and on
October 13,'1983 by SUPPLEMENT No. 3 to said AGREEMENT, and on August 29, 1984
by SUPPLEMENT No. 4 to said AGREEMENT. The AGREEMENT is attached hereto as
"EXHIBIT 5A", SUPPLEMENT No. 1 is attached hereto as "EXHIBIT 5B", SUPPLEMENT'
No. 2 is attached as EXHIBIT 5C" and SUPPLEMENT No. 3 is attached as "EXHIBIT
5D" and SUPPLEMENT No. 4 is attached as "EXHIBIT 5E". These· documents are
incorporated by reference as though fully set forth herein.
SECTION 1: GENERAL
This SUPPLEMENT is being executed in order to accomplish two tasks noted as a)
and b) as follows:
provide continuing Architectural and related design services by the
CONSULTANT for the on-going renovation of portions of the City Hall, now
designated as Project No. PB-81-~A. ·
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Page 1 of 7
b)
decrease the Maximum Limit of compensation to the CONSULTANT for Change
Orders during construction performed under extensions to the AGREEMENT
under SUPPLEMENT No. I through SUPPLEMENT No. 4 inclusive.~ Such services
consist of design services for change orders, and design services for new
scope, items added .during construction as delineated in SECTION 3ol of
SUPPLEMENT No. 3 and in SECTION 1.b of SUPPLEMENT No. 4~
The services which the CONSULTANT now agrees to perform over and above those
contracted for under previous supplements are described in SECTION 2: SCOPE
OF SERVICES of this SUPPLEMENT.
SECTION 2: SCOPE OF SERVICES
Basic Services: The CONSULTANT will provide Architectural and Related Design
Services for the preparation and completion of Contract Documents and Bidding
Procedures for all items approved by the City Council on or before 7 January
1985. These services shall include the normal architectural, structural,
mechanical and electrical engineering services as required, and as similarly
heretofore provided under the AGREEMENT and SUPPLEMENT No. 1 through
suPPLEMENT No..4~ inclusive.
SECTION 3: ADDITIONAL SERVICES
Services which are not described in SECTION 2: SCOPE OF SERVICES of this
SUPPLEMENT and customarily are not a part of the Basic Services shall be
considered-as Additional Services. They shall be provided only if authorized
or confirmed in writing by the CITY and they shall be paid for by the CITY in
addition to the Compensation for Basic Services.
·
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SECTION 4: TIME OF PERFORMANCE
CONSULTANT shall begin work immediately following execution of 'this SUPPLEMENT
to the AGREEMENT'and upon written notice by the CITY to proceed. The comple-
tion of his services,- described in SECTION 2: SCOPE OF SERVICES of this
SUPPLEMENT.~ are anticipated to be completed by May 1, 1985. This date of
anticipated completion may be extended due to causes beyond the control of the
CONSULTANT or the CITY and the CONSULTANT shall not be penalized for such
extensions of time.
SECTION 5: COMPENSATION
a) Compensation for Basic Services performed:'
The 'Total Anticipated Construction Cost Budget is $726,946.
In consideration for these Basic Services performed as
generally described in SCOPE OF SERVICES, the CITY agrees to
pay the CONSULTANT on a Time and Material Basis with a
Maximum Limit. The Maximum Limit, as established under
SUPPLEMENT No. 4, for work performed under SECTION la of
these SUPPLEMENTS shall be increased by Thirty-Four Thousand
Six Hundred Eighty-Five Dollars ($34,685.00).
Compensation for Basic Services for Change Order items:
The total budget value of Change Order amounts under
SUPPLEMENT No. 4 was $122,088. And based on this amount, an
increase to the maximum fee was appropriated under that
SUPPLEMENT.
Page 3 of 7
The total budget value of additive and deductive Change Orders
for the construction contract is now $85,644.
In consider'ation for Basic Services performed as generally
described in SCOPE OF SERVICES, the CITY agrees to pay the
CONSULTANT on a Fixed Percentage Fee Basis of Fifteen (15)
Percent. Based on this percentage and the actual lower budget
value for these Change Orders, the Maximum Limit is' hereby'
decreased by Five Thousand Four Hundred Sixty-Six Dollars'
'($5,466.00).
Labor charges for all compensation determined on a Time and Material Basis
will be according to the SCHEDULE OF CHARGES shown as "EXHIBIT 4E" of
SUPPLEMENT No. 4. The rates include compensation for direct labor, indirect
labor overhead, general and administrative overhead, and profit for the
CONSULTANT and that of outside consultants. The coSts of outside
sub-consultants shall be billed to the CITY at a multiple of 1.1 times the
amount billed to the CONSULTANT for such services.
For Additional Services of the CONSULTANT, as described in SECTION 3, the CITY
agrees to pay the CONSULTANT as follows:
On a Time and Material ~Basis at the labor charges shown in
"EXHIBIT 4E" of SUPPLEMENT No. 4o The costs of outside
subconsultants shall be billed to the CITY at a multiple of
1.1 times the amount billed to the CONSULTANT for such
services. ~
The CITY agrees to pay the .CONSULTANT for reimbursable expenses such as
reproduction, (excluding the costs of reproduction and postage for the final
Contract Documents which shall be Paid by the CITY) and long distance telephone
costs at a rate of 1.05 times the direct cost billed to the CONSULTANT.
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Payments for Basic Services, Additional Services and Reimbursable Expenses
shall be made monthly and shall be in proportion to services performed. If
the services covered by this SUPPLEMENT have not been completed within nine
(9) months through no fault of the CONSULTANT, the amounts.of compensation and
rates set.forth 'shall be equitably adjusted°
SECTION 6: SUBCONTRACTS
CONSULTANT will employ the same outside consultants as noted in SUPPLEMENT No.
1, as required to complete the Scope of Services of this SUPPLEMENT.
CONSULTANT shall be as fully responsible to the CITY for the negligent acts
and omissions of his consultants, and persons either directly or indirectly
employed by them, as he is for the negligent acts and omissions of persons
directly employed by him.
SECTION 7: INSURANCE
CONSULTANT will maintain the same insurance as specified in SECTION 7 of
SUPPLEMENT No. 1.
SECTION 8: HOLD HARMLESS AGREEMENT
CONSULTANT hereby reaffirms the Hold Harmless Agreement which appears in
SECTION 8 of SUPPLEMENT No. 1.
Page 5 of 7
SECTION 9: NOTICES
All notices shall be in writing and delivered in person or transmitted by
certified' mail, .postage prepaid.
Notices required to be given to the CITY shall be addressed as follows:
Mr. Robert S. Yee, Deputy City Manager
CITY OF SOUTH SAN FRANCISCO
400 Grand Avenue
South San Francisco, California 94080
Notices required to be given to the CONSULTANT shall be addressed as follows:
Mr: Julian D. Munoz AIA, Principal
GROUP 4/ARCHITECTURE, RESEARCH AND PLANNING, INC.
457 Forbes Boulevard
South San Francisco, California 94080
SECTION 10:
The parties hereto hereby agree that, except as provided herein, all of the
provisions of the AGREEMENT, SUPPLEMENT No. 1, SUPPLEMENT No. 2, SUPPLEMENT
No. 3, and SUPPLEMENT No. 4 to said AGREEMENT, shall continue unchanged and
shall remain in full force and effect.
Page 6 of 7
In witness whereof, the following duly authorized representatives of the CITY
and CONSULTANT have signed in confirmation of this SUPPLEMENT No. 4 to the
AGREEMENT.
Dated February 21, 1985
CITY OF SOUTH SAN FRANCISCO
all, er Birkelo -
GROUP 4/ARCHITECTURE,
RESEARCH AND PLANNING, INC.
· Ju~i,an;,'/rD. M~O~ ~ '" ~-~esi dent
Attest:
Battaya - City CleFk
~-~D i e-F~k e s~A-i~e t ar y
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CENTRAL RECORDS