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HomeMy WebLinkAboutReso 27-1985 RESOLUTION NO. 27-8g CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING EXECUTION AND APPROVAL OF SUPPLEMENT NO. 5 TO THE AGREEMENT TO FURNISH ARCHI- TECTURAL AND RELATED DESIGN SERVICES TO THE CITY OF SOUTH SAN FRANCISCO BE IT RESOLVED by the City Council of the City of South San Francisco that: 1. Approval of Supplement No. 5 to Agreement. The Agreement entitled "Supplement No. 5 to the Agreement to Furnish Architectural and Related Design Services to the City of South San Francisco for the Renovation of Portions of City Hall and the Former Police Services Building, also called Civic Center Renovation, Project No. PB-81-2" between the City of South San Francisco and Group 4/Architecture, Research and Planning, Inc. is hereby approved, and a copy of said Supplement No. 5 to the Agreement is attached hereto as Exhibit "l." 2. Execution of Supplement No. 5 to Agreement. The City Manager is hereby authorized to execute said Supplement No. 5 to A~reement on behalf of the City, and the City Clerk attest his signature thereto. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 13th day of February , 85 , by the following vote: AYES: NOES: Councilmembers Mark N. Addiego, Emanuele N. Damonte, Richard A. Haffey; and Roberta Cerri Teglia,! None ABSENT: Councilmember Gus Nicolopulos SUPPLEMENT NO. 5 · EXHIBIT "1" TO THE AGREEMENT TO FURNISH ARCHITECTURAL AND RELATED DESIGN SERVICES TO THE CITY OF SOUTH SAN FRANCISCO FOR THE RENOVATION OF PORTIONS OF CITY HALL AND THE FORMER POLICE SERVICES BUILDING iALSO CALLED CIVIC CENTER RENOVATION, PROJECT No~ PB-81-2 The City of South San Francisco, hereinafter called "CITY", and Group 4/ Architecture, Research and Planning, Inc.~ hereinafter called "CONSULTANT", have .6ntered into an AGREEMENT dated September 30, 1981 in connection with the renovation of the City Hall and ~former Police Services Building (hereinafter called "AGREEMENT"), which AGREEMENT was amended on March 23, 1982 by SUPPLE- MENT No. I and on June 21, 1982, by SUPPLEMENT No. 2 to said AGREEMENT, and on October 13,'1983 by SUPPLEMENT No. 3 to said AGREEMENT, and on August 29, 1984 by SUPPLEMENT No. 4 to said AGREEMENT. The AGREEMENT is attached hereto as "EXHIBIT 5A", SUPPLEMENT No. 1 is attached hereto as "EXHIBIT 5B", SUPPLEMENT' No. 2 is attached as EXHIBIT 5C" and SUPPLEMENT No. 3 is attached as "EXHIBIT 5D" and SUPPLEMENT No. 4 is attached as "EXHIBIT 5E". These· documents are incorporated by reference as though fully set forth herein. SECTION 1: GENERAL This SUPPLEMENT is being executed in order to accomplish two tasks noted as a) and b) as follows: provide continuing Architectural and related design services by the CONSULTANT for the on-going renovation of portions of the City Hall, now designated as Project No. PB-81-~A. · % Page 1 of 7 b) decrease the Maximum Limit of compensation to the CONSULTANT for Change Orders during construction performed under extensions to the AGREEMENT under SUPPLEMENT No. I through SUPPLEMENT No. 4 inclusive.~ Such services consist of design services for change orders, and design services for new scope, items added .during construction as delineated in SECTION 3ol of SUPPLEMENT No. 3 and in SECTION 1.b of SUPPLEMENT No. 4~ The services which the CONSULTANT now agrees to perform over and above those contracted for under previous supplements are described in SECTION 2: SCOPE OF SERVICES of this SUPPLEMENT. SECTION 2: SCOPE OF SERVICES Basic Services: The CONSULTANT will provide Architectural and Related Design Services for the preparation and completion of Contract Documents and Bidding Procedures for all items approved by the City Council on or before 7 January 1985. These services shall include the normal architectural, structural, mechanical and electrical engineering services as required, and as similarly heretofore provided under the AGREEMENT and SUPPLEMENT No. 1 through suPPLEMENT No..4~ inclusive. SECTION 3: ADDITIONAL SERVICES Services which are not described in SECTION 2: SCOPE OF SERVICES of this SUPPLEMENT and customarily are not a part of the Basic Services shall be considered-as Additional Services. They shall be provided only if authorized or confirmed in writing by the CITY and they shall be paid for by the CITY in addition to the Compensation for Basic Services. · Page 2 of 7 SECTION 4: TIME OF PERFORMANCE CONSULTANT shall begin work immediately following execution of 'this SUPPLEMENT to the AGREEMENT'and upon written notice by the CITY to proceed. The comple- tion of his services,- described in SECTION 2: SCOPE OF SERVICES of this SUPPLEMENT.~ are anticipated to be completed by May 1, 1985. This date of anticipated completion may be extended due to causes beyond the control of the CONSULTANT or the CITY and the CONSULTANT shall not be penalized for such extensions of time. SECTION 5: COMPENSATION a) Compensation for Basic Services performed:' The 'Total Anticipated Construction Cost Budget is $726,946. In consideration for these Basic Services performed as generally described in SCOPE OF SERVICES, the CITY agrees to pay the CONSULTANT on a Time and Material Basis with a Maximum Limit. The Maximum Limit, as established under SUPPLEMENT No. 4, for work performed under SECTION la of these SUPPLEMENTS shall be increased by Thirty-Four Thousand Six Hundred Eighty-Five Dollars ($34,685.00). Compensation for Basic Services for Change Order items: The total budget value of Change Order amounts under SUPPLEMENT No. 4 was $122,088. And based on this amount, an increase to the maximum fee was appropriated under that SUPPLEMENT. Page 3 of 7 The total budget value of additive and deductive Change Orders for the construction contract is now $85,644. In consider'ation for Basic Services performed as generally described in SCOPE OF SERVICES, the CITY agrees to pay the CONSULTANT on a Fixed Percentage Fee Basis of Fifteen (15) Percent. Based on this percentage and the actual lower budget value for these Change Orders, the Maximum Limit is' hereby' decreased by Five Thousand Four Hundred Sixty-Six Dollars' '($5,466.00). Labor charges for all compensation determined on a Time and Material Basis will be according to the SCHEDULE OF CHARGES shown as "EXHIBIT 4E" of SUPPLEMENT No. 4. The rates include compensation for direct labor, indirect labor overhead, general and administrative overhead, and profit for the CONSULTANT and that of outside consultants. The coSts of outside sub-consultants shall be billed to the CITY at a multiple of 1.1 times the amount billed to the CONSULTANT for such services. For Additional Services of the CONSULTANT, as described in SECTION 3, the CITY agrees to pay the CONSULTANT as follows: On a Time and Material ~Basis at the labor charges shown in "EXHIBIT 4E" of SUPPLEMENT No. 4o The costs of outside subconsultants shall be billed to the CITY at a multiple of 1.1 times the amount billed to the CONSULTANT for such services. ~ The CITY agrees to pay the .CONSULTANT for reimbursable expenses such as reproduction, (excluding the costs of reproduction and postage for the final Contract Documents which shall be Paid by the CITY) and long distance telephone costs at a rate of 1.05 times the direct cost billed to the CONSULTANT. · Page 4 of 7 Payments for Basic Services, Additional Services and Reimbursable Expenses shall be made monthly and shall be in proportion to services performed. If the services covered by this SUPPLEMENT have not been completed within nine (9) months through no fault of the CONSULTANT, the amounts.of compensation and rates set.forth 'shall be equitably adjusted° SECTION 6: SUBCONTRACTS CONSULTANT will employ the same outside consultants as noted in SUPPLEMENT No. 1, as required to complete the Scope of Services of this SUPPLEMENT. CONSULTANT shall be as fully responsible to the CITY for the negligent acts and omissions of his consultants, and persons either directly or indirectly employed by them, as he is for the negligent acts and omissions of persons directly employed by him. SECTION 7: INSURANCE CONSULTANT will maintain the same insurance as specified in SECTION 7 of SUPPLEMENT No. 1. SECTION 8: HOLD HARMLESS AGREEMENT CONSULTANT hereby reaffirms the Hold Harmless Agreement which appears in SECTION 8 of SUPPLEMENT No. 1. Page 5 of 7 SECTION 9: NOTICES All notices shall be in writing and delivered in person or transmitted by certified' mail, .postage prepaid. Notices required to be given to the CITY shall be addressed as follows: Mr. Robert S. Yee, Deputy City Manager CITY OF SOUTH SAN FRANCISCO 400 Grand Avenue South San Francisco, California 94080 Notices required to be given to the CONSULTANT shall be addressed as follows: Mr: Julian D. Munoz AIA, Principal GROUP 4/ARCHITECTURE, RESEARCH AND PLANNING, INC. 457 Forbes Boulevard South San Francisco, California 94080 SECTION 10: The parties hereto hereby agree that, except as provided herein, all of the provisions of the AGREEMENT, SUPPLEMENT No. 1, SUPPLEMENT No. 2, SUPPLEMENT No. 3, and SUPPLEMENT No. 4 to said AGREEMENT, shall continue unchanged and shall remain in full force and effect. Page 6 of 7 In witness whereof, the following duly authorized representatives of the CITY and CONSULTANT have signed in confirmation of this SUPPLEMENT No. 4 to the AGREEMENT. Dated February 21, 1985 CITY OF SOUTH SAN FRANCISCO all, er Birkelo - GROUP 4/ARCHITECTURE, RESEARCH AND PLANNING, INC. · Ju~i,an;,'/rD. M~O~ ~ '" ~-~esi dent Attest: Battaya - City CleFk ~-~D i e-F~k e s~A-i~e t ar y Page 7 of 7 CENTRAL RECORDS