HomeMy WebLinkAboutReso 67-1985 RESOLUTION NO. 67-85
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING DESTRUCTION OF CERTAIN
RECORDS OF THE SOUTH SAN FRANCISCO FINANCE DIVISION
IN ACCORDANCE WITH GOVERNMENT CODE SECTION 34090
WHEREAS, Government Code Section 34090, as interpreted by the Attorney
General of the State of California in 57 OAG 307, provides: "Unless otherwise
provided by law, with the approval of the legislative body by resolution and
the written consent of the City Attorney, the head of a city department may
destroy any city record, document, book or paper, under his charge, without
making a copy thereof, after the same is no longer required, is not less than
two (2) years old and does not come within any other exception of Section 34090
of the Government Code;" and
WHEREAS, the Deputy City Manager/Community Development and Administration
has certified that certain documents, which are the subject of the request for
destruction now pending before this Council, have been retained for the requisite
period of time applicable to them as specified in Exhibit "A" attached hereto
and by this reference incorporated herein as though set forth verbatim; and
WHEREAS, the City Attorney has given his written consent to the destruction
of said records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that:
1. In accordance with Government Code Section 34090, and based on the afore-
mentioned Certificate of the Deputy City Manager/Community Development and Admin-
istration and the City Attorney having given his written consent thereto, the
City Council hereby approves for destruction those records set forth in said
Exhibit "A." ~
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the City Council of the City of South San Francisco at a reqular
meeting held on the 27th day of March , 1985 , by the following
vote:
AYES:
NOES:
ABSENT:
Councilmembers Mark N. Addiego, Emanuele N. Damonte,.Richard A. Haffe¥,
Gus Nicolopulos; and Roberta Cerri Teglia
None
None
ATTEST: ~CityCl~er~
EXHIBIT "A"
TO RESOLUTION 67-85 ADOPTED 3/27/85
RECORDS, DOCUMENTS, INSTRUMENTS, BOOKS OR PAPERS UNDER
CHARGE OF THE DEPUTY CITY MANAGER/COMMU)iITY DEVELOPMENT
AND ADMINISTRATION CERTIFIED FOR DESTRUCTION IN ACCORD-
ANCE WITH GOVERNMENT CODE SECTION 34090
I, Mark Lewis, DeputY City Manager/Community Development and Administration,
of the City of South San Francisco, CERTIFY that the following records, documents,
. instruments, books or papers under my charge have been retained for tile period
required by Government Code Section 34090, are no longer needed and that said
records otherwise meet the requirements for destruction as provided in Government
Code Section 34090. I FURTHER CERTIFY that none of said records: {1) affect the
title to real property or liens thereof; (2).are court records; (3) are records
required to be kept by statute; (4) are records which have not been retained for
the period of time required by Government Code Section 34.090; (5) are minutes,
(~' or Ordinances, or resolutions of the .legislative body or of a city board or commission.
Dat ed:
Accounts Receivable ......
Activity Reports
Business Licenses
Checks Cancelled---
Bank Statements
General Ledgers
Option Reports - Final
Invoices Paid
Journal Vouchers
Receipts
Reconciliation - Yearly ....
Labor Distribution Reports-
Sewer Rental Cards.
Warrants, Pink Copies (numerical)
Time Cards
Dated prior to 7/1/79
Dated' prior to 7/1/79
Dated prior to 7/1/79
Dated prior to 7/1/79
Dated prior to 7/1/79
.... Dated prior to 7/1/74
-Dated prior to 7/1/79
-Dated prior to 7/1/79
Dated prior to 7/1/74
Dated prior to 7/1/82
~--Dated prior to 7/1/79
Dated prior to 7/1/82
-'--Dated prior to 7/1/74
Dated prior to 7/1/82
Datedyior to 7/1/82
Development and Administratioin
Page I of Exhibit "A"
CONSENT OF THE CITY ATTORNEY
In accordance with Government Code Section 34090, I consent to the
destruction of the records, documents, books, papers and tapes certified for
destruction by the Deputy City Manager/Community Development and Adminst~'ation
as set forth above. ~~
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