HomeMy WebLinkAbout2015-03-04 e-packet@5:45 fS)PECIAL MEETING
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
0 P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
CITY HALL
CITY MANAGER'S CONFERENCE ROOM
400 GRAND AVENUE
SOtJ'FH SAN FRANCISCO, CA 94080
WEDNESDAY, MARCH 4, 2015
5:45 P.M.
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the
State of California,the City Council of the City of South San Francisco will hold a Special Meeting
on Wednesday, the 4h day of March, 2015, at 5:45 P.M., at City Hall in the City Manager's
Conference Room,400 Grand Avenue, South San Francisco, California.
Purpose of the meeting:
1. Call to Order.
2. Roll Call.
3. Public Comments—comments are limited to items on the Special Meeting
Agenda,
4. Agenda Review.
5. Closed Session: Conference with Legal Counsel- Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: CZ Group v. City of South San Francisco; Case No.
CIV523 73.
6. Interview applicants for the Parks and Recreation Commission:
6:00 p.m.: Kristy L. Camacho
6:10p.m.: Betty Battaglia
6:2 0 p,m,: Rudy Bertolozzi
6:30p.m.: Engy Del Rosario
6:40p.m.: Scan Garrone
6:50 p.m.: Doug Reynolds
Applicant Alvin Zachariah to be interviewed at Item 6
7. Interview Applicant for Multiple Positions
7:00p.m.: Alvin Zechariah (Parks and Recreation Commission, Personnel
Board, Bicycle and Pedestrian Advisory Committee, Housing Authority)
8. Interview Applicants for the Personnel Board
7:10p.m.: Mary Giusti
7:20p,m.: Jeanette Acosta
Previously interviewed applicant Alvin Zechariah
9. Discussion and consideration of appointment of applicants to the Library
Board. Council may appoint two (2) applicants to respective terms expiring
June 30, 2017.
Applicants Turnberg and Fitzpatrick
10. Discussion and consideration of appointment of applicant to the Conference
Center Hotelier Seat. Council may appoint one (1), applicant to a term to
expire March 27, 2017.
Applicant Ortiz
11. Discussion and consideration ot'appointinent of applicant to the Housing
Authority. Council inay appoint one (1) applicant to a partial term expiring
March 31, 2017.
Applicant Zechariah
12. Discussion and consideration of appointment of applicant to the Bicycle and
Pedestrian Advisory Committee. Council may appoint two (2) applicants to
the Committee.
Applicant Zechariah
13. Discussion and consideration of appointment of applicants to the Parks and
Recreation Commission. Council may appoint three (3) applicants to terms
expiring December 31, 2018 and one (1) applicant to a partial term expiring
December 31, 2016.
Applicants Camacho, Battaglia, Bertolozzi, Del Rosario, Garrone,
Reynolds and Zechariah
14, Discussion and consideration of appointment of applicants to the Personnel
Board. Council may appoint two (2) applicants to terms expiring December
31, 2015.
Applicants Acosta, Giusti and Zechariah
15. Study session regarding Grand Avenue Library Project Update, Scope and
Costs. (Valerie Sommer, Library Director and Brian McMinn, Public Works
Director).
SPECIAL CITY COUNCIL MEETING MARCH 4,2015
AGENDA PAGE2
16. Recommendation that the City Council give City staff direction on traffic
improvement solutions for Spruce Avenue between Grand Avenue and
Railroad Avenue. (Lawrence Henriquez, Associate Civil Engineer; Sam
Bautista, Principal Engineer).
17. Direction from City Council for installation of planted medians along Grand
Avenue, from Spruce Avenue to Chestnut Avenue, and along Spruce Avenue,
from South Canal Street to El Camino Real. (Patrick Caylao, Associate Civil
Engineer; Sam Bautista Principal Engineer).
18. Adjournment.
AL5---;t-r
/S/Krista Martinelli, City Clerk
SPECIAL CITY COUNCIL MEETING MARCH 4,2015
AGENDA PAGE3
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Staff Report
DATE: March 4, 2015
TO: Mayor and City Council
FROM: Krista J. Martinelli, City Clerk
SUBJECT: Board and Commission Recruiting/Appointments
RECOMMENDATION
ENDA'l'ION
It is recommended that the City Council consider the attached citizen applications for
appointment to the open seats on the Library Board, Conference Center Authority,
Housing Authority, Bicycle and Pedestrian Advisory Committee ("BPAC"), Parks and
Recreation Commission and Personnel Board. It is further recommended that Council.
move to appoint applicants to the respective available seats on these Boards and
{Commissions.
BACKGROUND/DISCUSSION
Pursuant to Resolution No. 2.7-2009,the City Council holds biannual recruitments/meetings for the
purpose of considering appointments to Boards and Commissions. In November 201.4, due to
expiration of terms and resignations,the City Clerk's Office initiated recruitment for several:Boards
and Commissions. The application deadline for all but the Planning Commission was extended
through February 23, 2015 and the recruitment was re-noticed to include certain newly created
vacancies..
Consideration of applications for the Library Board, which recruitment was noticed and closed in
summer, 2014 is being included in this series of Board and Commission interviews as it is the first
available time for consideration of full Board and Commission appointments since that recruitment
closed.
SUMMARY OF OPEN SEATS
Library Board-- two (2) seats are eligible for reappointment. Two (2) applicants may be appointed to
serve full terms expiring June 30, 2017. Library Board members Turnberg and Fitzpatrick have
reapplied for their respective seats.
Conference Center Authority (Hotelier Seat) — (one (1) seat is vacant due to resignation, One (1)
applicant may be appointed to serve a partial term to expire March 27, 2017, Former Authority
ILBoardmember Ortiz is the only applicant for this seat.
Staff Report
Subject: Board and Commission Recruitment/Appointments
Page 2
Housing Authority- one (1) seat is vacant due to resignation. One (1) applicant may be appointed to
serve a partial term expiring March 31, 2017.
Bicycle and Pedestrian Advisory Committee- two (2) seats are vacant due to resignation. Two (2)
applicants may be appointed to serve on.the Committee.
Parks and Recreation Commission- three (3) seats are eligible for reappointment and one (1) seal is
vacant due to resignation. Council may appoint three (3) applicants to full terms ending December 31,
201.8, Commissioners Garrone, Reynolds and Battaglia have applied for reappointment to their seats.
One applicant may be appointed to a partial term ending December 31, 2016.
Personnel Board- One (1) seat is vacant due to term limits and one (1) seat is eligible for
reappointment. Council may appoint two (2) applicants to full terms ending December 31, 2018,
Commissioner Acosta has applied for reappointment to her seat.
SUMMARY OF MEETING TIMES, TERM LENGTHS/LIMITS AND AGENCY PURPOSE FOR
THE PLANNING COMMISSION
The Library Board meets on the fourth '-ruesday of every month at 6:00 p.m. at the Main Library.
Trustees are appointed to a three (3) year term with a limit of appointment to four (4) consecutive terms,
The Library Board works in conjunction with the Library Director to develop a plan of service, evaluate
and advise Council and staff on the need for services and programs and adopt policies as necessary for
the administration of the Library,
The Conference Center Authority meets on the first Monday of every other month, at 5:15 p.m. at the
South San Francisco Conference Center located at 255 S. Airport Blvd. in South Sail Francisco. The
purpose of the Authority is to manage, operate, maintain, and promote the South San Francisco
Conference Center.
The Housing Authority meets the second Monday of the month at 6:00 p.m. at 350 C Street. Non-
Tenant Commissioners serve a four-year term. The Housing Authority's services include developing,
operating and maintaining housing projects and examining affordable housing issues, including unmet
housing needs of low income residents.
The South San Francisco Bicycle and Pedestrian Advisory Committee ("BPAC") meets on the first
Wednesday of each month, at 6.00 p.m. at the City Hall Annex located at 315 Maple Avenue in South
San Francisco. There is no term limit for this Advisory Committee. The BPAC reviews and/or
prioritizes TDA Article 3 bicycle projects, as well as participates in the development and review of
bicycle plans.
The Parks and Recreation Commission meets on the fourth Thursday of every month at 7:00 p.m. in
the Municipal Services Building located at 33 Arroyo Drive in South San Francisco, Commissioners are
Staff Report
Subject: Board and Commission Recruitment/Appointments
Page 3
appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The
Commission advises the Council on matters pertaining to public recreation, including parks and
playgrounds, The Commission also assists in the planning of a complete recreation program and in the
planning of a department budget.
The Personnel Board meets quarterly on the third Tuesday of January, April, July and October at 6:00
p.m., in the City Hall Conference Room. Commissioners are appointed to a four (4) year term with a
limit of appointment to three (3) consecutive terms. The Personnel Board reviews and oversees issues
relative to recruitment-related testing and to certifying lists of persons eligible for employment in the
City. It also hears appeals submitted by employees in the competitive service for disciplinary action
related to dismissal, demotion, salary reduction, grievance, or alleged violation of the personnel rules
and certifies its findings and recommendations,
APPLICATIONS RECEIVED
The City Clerk's Office has confirmed the applicants listed below are electors of the City of South
San Francisco, with the exception of Mr. Ortiz who qualifies for the Hotelier seat oil the
Conference Center Authority due to his employment at the Embassy suites Hotel located in South
San Francisco.
Library Board
Robert TUmberg*
Patricia Fitzpatrick*
Conference Center Authority Lffitelier eat
Rudy Ortiz
110 using A uthority
Alvin Zachariah
BPAC
Alvin Zachariah
Parks, and Recreation Commission
Christy Camacho
Rudy Bertolozzi
Betty Battaglia*
Sean Garrone*
Doug Reynolds*
Engy Del Rosario
Alvin Zachariah
Staff Report
Subject: Board and Commission Recruitment/Appointments
Page 4
Personnel Board
Mary Giusti
Jeanette Acosta*
Alvin Zachariah
INTERVIEW QUESTIONS
Council's standard interview questions for new applicants and incumbents are attached.
CONCLUSION
Upon consideration of applicants? Council may entertain motion(s) to appoint applicants to fill the
/—respective Sao sitions.
Kris a Martinelli'' iee F
utrelf
c itV�rk--- City M anager'
Attachments:
Applications
Interview Questions
Ballots
CITY COUNCIL SPECIAL MEETING
MARCH 4, 2015
VOTING BALLOT
LIBRARY BOARD
Appointment of two (2) applicants to a terms expiring June 30, 2017
VOTE FOR TWO
Applicant Please mark
Robert Turnburg"
Patricia Fitzpatrick*
*Denotes incumbent
CITY COUNCIL SPECIAL MEETING
MARCH 4, 2015
VOTING BALLOT
CONFERENCE CENTER AUTHORITY HOTELIER SEAT
Appointment of two (1) applicant to a term expiring March 27, 2017
VOTE FOR ONE
Applicant Please mark
Rudy Ortiz
i.,
CITY COUNCIL SPECIAL MEETING
MARCH 4, 2015
VOTING BALLOT
HOUSING AUTHORITY
Ap
po intment of I applicant to a partial term expiring March 31, 2017.
VOTE FOR ONE
Applicant Please mark
Alvin Zachariah
CITY COUNCIL SPECIAL MEETING
March 4, 2015
VOTING BALLOT
BPAC
Appointment of two (2) applicants to the Committee
VOTE FOR TWO
Applicant Please mark
Alvin Zachariah
CITY COUNCIL SPECIAL MEETING
March 4, 2015
VOTING BALLOT
PARKS AND RECREATION COMMISSION
Appointment of 3 applicants to terms expiring December 31, 2018.
VOTE FOR THREE
Applicant Please mark
Kristy L. Carnacho
Betty Battaglia*
Rudy Bertolozzi
Engy Del Rosario
Sean Garrone:*
Doug Reynolds*
Alvin Zachariah
*Denotes Incumbent
CITY COUNCIL SPECIAL MEETING
March 4, 2015
VOTING BALLOT
PARKS AND RECREATION COMMISSION
Appointment of I applicant to a partial term expiring December 31, 2016
VOTE FOR ONE
Applicant Please mark
Kristy L. Carnacho
Betty Battaglia
Rudy Bertolozzi
Engy Del Rosario
Sean Garrone
Doug Reynolds
Alvin Zachariah
CITY COUNCIL SPECIAL MEETING
MARCH 4, 2015
VOTING BALLOT
PERSONNEL BOARD
Appointment of two (2) applicants to a terms expiring December 31, 2017
VOTE FOR TWO
Applicant Please mark
Mary Giusti
Jeanette Acosta*
Alvin Zachariah
*Denotes incumbent
'H Cia
Stariff Report
DATE: March 4, 2015
TO: Mayor and City Council
FROM: Valerie Sommer, Library Director and Brian McMinn, Public Works Director
SUBJECT: STUDY SESSION REGARDING GRAND AVENUE LIBRARY
PROJECT, SCOPE AND COSTS
RECOMMENDATION
It is recommended that the City Council review Grand Avenue Library Renovation Plans and
provide direction to staff on a floor plan design developed as part of a community outreach effort
and funding options going forward with the Grand Avenue Library Renovation Project.
BACKGROUND
The Grand Avenue Library is a Carnegie Library constructed in 1917, with a "children's wing" added
in 1951, a redesign in 1985 whereby the main entrance up the staircase from Grand Avenue was
moved to the more accessible Walnut Avenue entrance. In 1997, the facility was seismically
upgraded, re-painted and re-carpeted. Due to recognition by the community and the Library Board of
Trustees of the need to upgrade this facility, staff asked the San Mateo County Board of Supervisors
for:Measure A funding to support a Grand Avenue Library renovation project.
At the September 18, 2014 meeting of the San Mateo County Board of Supervisors, the City of South
San Francisco was awarded $400,000 in the first round of San Mateo County Measure A funds to
support a Grand Avenue Library Renovation Project. Measure A is a half-cent sales tax approved by
San Mateo County voters in November 2012. As required by the (under, a $133,000 local funding
match was needed to receive the $400,000. At the March, 12, 2014 City Council meeting, City
Council exceeded the local match requirement and allocated $300,000 to fund the project: $150,000
from Library donations and $150,000 from one-time-only salary savings in the Library's prior general
fund expenditure budget. In addition, the City has received $7,500 from the Bothin Foundation for this
project.
Basic Plan
The original vision of the Grand Avenue Library Renovation Project was a modest remodel to upgrade
paint, flooring, and furniture, add additional capacity for computers and improve the overall
functionality of this community facility. In order to engage our community in support of and planning
for the project, the first phase of project planning included outreach to the community via in-library
and online surveys, and infonnation kiosks on service and floorplan suggestions displayed at the
Farmer's Market, along the Grand Avenue corridor, on the sidewalk across from All Soul's Sunday
Mass, and in the Library. As a result of the outreach, additional, upgrade options were suggested,
which are discussed below.
Staff Report
Subject: STUDY SESSION REGARDING GRAND AVENUE LIBRARY PROJECT, SCOPE
AND COSTS
Page 2 of 5
Community Outreach
Community outreach efforts generating 569 responses indicated a modest remodel with "the basics"
did not meet the community's vision of a renovated facility. Families who participated in last
summer's Lunch and Camp program asked for program and family spaces. Children who frequently
visited the Library after school asked for more computers, comfortable seating, a "gaining space", and
study areas. The Grand Avenue Library has a significant user population of single adults, some of
whom comfortable
homeless or marginally housed. Their requests covered additional computers, cofortable
seating, and quiet areas. In addition, all patron populations asked for a second public restroom. The
one, single-stall, restroom often has lines waiting to use it, especially during and after family and child
programs.
Another frequent request was for an outdoor room as part of the library, where, weather-penuitting,
parents and kids could eat their summer lunches. Children could meet, participate in programs and
socialize in the afterschool hours in this outdoor space. All patrons could enjoy a good book or browse
the internet during nice weather. Outside signage was also a common theme, with patrons noting; that
those new to the area overlook this important community facility.
Upgrade Options
Basic Plan
The basic level will provide for new paint, flooring, seating and shelving/display furniture, as well as
upgrade electrical and data systems to allow for additional computers, Additionally, new audio/video
equipment funded by the Equipment Replacement Fund will be installed for library programming
improvements.
Option One
Option One would add improved signage to the facility. An exterior sign constructed over the Walnut
Street entrance would alert and welcome patrons to the Library. Interior "wayfinding" signage to
market the various collections and guide patrons to areas of interest would also be installed. Option
One will also include the modification of the lobby/entrance way and staff check-in and sort areas to
improve the efficiency and accessibility in this location.
Option Two
Option Two covers restroom and plumbing upgrades for the facility. The lack of adequate public
restroom facilities in the library is a daily issue. A "one-seat" restroom does not address the needs of
the children, families, and adults who frequent the library. There are often wait lines to use the
restroom, as well as complaints from patrons who want staff to knock on the restroom door to hurry
the person within. The project will convert an existing staff restroom into an ADA public restroom for
the adult area of the library, maintain the current restroom as a "family restroom," and relocate the staff
restroom to a portion of the staff break room, which will be reduced and remodeled to accommodate
the change. As part of the plumbing work, a sink will be added in a new workroom off of the
children's program area and would be used to support children's craft and meal programs. In addition,
there was much community interest in the installation of a water fountain in the library, which could be
done as part of the plumbing infrastructure upgrades.
Staff Report
Subject: STUDY SESSION REGARDING GRAND AVENUE LIBRARY PROJECT, SCOPE
AND COSTS
Page 3 of 5
Option Three
Option Three provides for a separate, quiet, meeting and study room in the adult area of the Library
with new window coverings, a slatwall, and picture rail for display of historic artwork. This is a multi-
use space with audio/video equipment, that can be reserved :for the Library's weekly English
conversation class, the monthly knitting class, student projects, local business presentations, small
group tutoring and more. It also serves as a quiet space for individual study and reading. New power
and data lines will be installed,
Option Four
The final add-on, Option Four, provides for the addition of an outdoor room on the grass area between
tile Library and City Hall, This was a very popular suggestion with the community. During nice
weather, it would allow for additional programming and outdoor reading space, family craft programs,
the suri-imer lunch programs, and a space for children to utilize in the afterschool hours, rather than
running in and out of the library, crossing the street, and using the tiny tots playground. A new door
would be installed so the outdoor room can be accessed from within the library. An emergency exit
would also be installed to provide egress from the outdoor room. An ADA pathway would be
constructed along the rear of the library as part of this option. The outdoor room would have new
railing, trellis, landscaping, electrical and lighting.
Project Costs
Group 4 Architecture has been working with City staff on this project and has broken down into
different elements. Design and staff costs are approximately $176,000. Table A outlines the different
options, their scope of work, and construction cost. The Basic Plan is $600,000 and each of the options
are additive.
TABLE A
OPTION SCOPE OF WORK CONSTRUCTION
COST
Basic Plan 0 New Paint and Flooring $600,000
0 New Shelving and Furniture
0 Added Power and Data in the Floor
for Additional Computers and
Seating
Option One 0 New Exterior and Interior $110,000
Wayfinding Signage
0 Improve accessibility and
efficiency in Staff Check-In and
Lobby Area
Option Two 0 Renovate Existing Public Restroom $245,000
0 Convert Existing Staff Restroom
into a New ADA Public Restroom
0 Remodel Staff Break Room to
allow for Relocated Staff Restroom
Install Sink for Children's 1
Programs and New Water Fountain
Staff Report
Subject: STUDY SESSION REGARDING GRAND AVENUE LIBRARY PROJECT, SCOPE
AND COSTS
Page 4 of 5
OPTION SCOPE OF WORK CONSTRUCTION
COST
Option Three 0 Construct New Study/Quiet $1,80,000
Reading Room in Adult Area with
Power and Data for New
Audio/Video Equipment.
a New Window Coverings, Slatwall
Display and Picture Rail for
Historic Artwork
Option Four 0 Construct New Outdoor $283,000
Reading/Program Room with
Railing, Trellis, Landscaping and
New Electrical and Lighting
0 Install New Doors from, Within the
Library to Outdoor Room
0 Install ADA Exterior Pathway
from the Library
Project Schedule
Due to the proposed increase in project scope and costs and the Library's commitment to provide a
second year of the popular Summer Lunch and Summer Camp program beginning in June, the project
construction schedule has been delayed until after summer programming. Staff anticipates a branch
closure of approximately four months. During this closure, Grand Library staff and programs will be
redeployed to the Main Library and the Community Learning Center. Main Library hours can be
expanded to cover Wednesday nights and Thursday mornings.
FUNDING RECOMMENDATION
The current project budget for the design, construction, furniture, and fixtures is $707,500. Design and
staff costs will account for approximately $176,000 of the budget, leaving a balance of$531,500. At a
minimum, staff recommends construction of the Basic Plan, Option One and Option Two. Table B
shows the delivery cost of the staffs recommendation.
TABLE B — COST FOR RECOMMENDED PROJECT
OPTION CONSTRUCTION
COST
Basic Plan $600,000
Option One $110,000
Option Two $245,000
TOTAL $955,000
Staff Report
Subject: STUDY SESSION REGARDING GRAND AVENUE LIBRARY PROJECT, SCOPE
AND COSTS
Page 5 of 5
Table C shows the amount needed to deliver staff's recommended project,
TABLE C—PROJECT BUDGET AND AMOUNT NEEDED
CONSTRUCTION
COST
Recommended Project $955,000
Remaining Project Budget $531,500
AMOUNT NEEDED --$423,500
Staff funding recommendation for the project budget shortfall in the amount of $423,500 will be
appropriated from FY 15-16 Capital Improvement Program (CIP) Reserves Fund.
CONCLUSION
The Grand Avenue Library Renovation Project is an exciting upgrade for this much appreciated
corni-nunity facility. Although a basic remodel achievable within the project budget, this is our
opportunity to upgrade the facility into a more welcoming, dynamic, community "destination place."
Staff would like to receive direction from City Council on whic. renovation option(s) to proceed with
and concur with the shortfall funding source,
whic renovation option(s,
By: Approved:
Valerie Sommer ike kFuti-ell
Library Director City Manager
By.
Brian McMinn
Public Works Director/City Engineer
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�staff ,ReiDoirt
DATE: March 4, 21115
TO: Mayor and City Council
FROM: Brian McMinn, Director of Public Works/City Engineer
SUBJECT: IMPROVING TRAFFIC FLOW ALONG SPRUCE AVENUE BETWEEN
GRAND AVENUE AND RAILROAD AVENUE
COMMENDATION
It is recommended that the City Council give City staff direction on traffic improvement
solutions for Spruce Avenue between Grand. Avenue and Railroad Avenue.
BACKGROUND/DISCUS S I ON
The City of South San Francisco and Caltrans received a grant from the Metropolitan
Transportation Commission's Program for Arterial System Synchronization (PASS)to develop
and implement optimized timing plans for weekday AM, midday, and PM peak periods for I I
signals along Spruce Avenue (Exhibi.t.A).
Spruce Avenue is a north-south arterial in the City of South San Francisco and provides access to
the San Bruno BART station and downtown South San Francisco. Spruce Avenue is a designated
truck route carrying significant volumes during peak periods. The traffic signals along Spruce
Avenue are closely spaced and had not been retimed since 1.997. This resulted in motorists
experiencing frequent stops while traveling along Spruce Avenue because of the outdated timing
plans.
This PASS project involved the completion of the following major tasks: 1) collecting traffic
volumes and turning movement counts, including bike and pedestrian counts at all project
intersections; 2) analyzing the traffic data including collision data to develop optimized signal
timing plans,3)implementing and fine-tuning the plans in the field,and 4)conducting travel time
surveys to analyze the performance of the new timing plans,including a benefit-cost analysis.The
Program for Arterial System Synchronization (PASS) was finished and changes were
implemented last year.
Benefits to Various Modes of Travel:
1.) Bicyclists: Per the new California Manual of Uniform Traffic Control Devices, the
minimum green time was increased for the through movements at each study intersection
to enhance traffic safety for bicyclists traveling along the Spruce Avenue corridor.
2.) Pedestrians: The Walk f Don't Walk flashing sign timing was also updated to provide
adequate time for children and seniors to safely cross the intersections. The updated
timing parameters are expected to enhance safe school crossing at intersections on Spruce
Avenue between Miller Avenue and :Baden Avenue.
Staff Report
Subject: IMPROVE TRAFFIC FLOW ALONG SPRUCE AVENUE BETWEEN
GRAND AVENUE AND RAILROAD AVENUE
Page 2 of 3
3.) Traffic Safety: To enhance traffic safety, the yellow clearance timing parameters were
updated based on posted speed limits along the study corridors, and the all red clearance
timing parameters were updated based on the results oftbe collision analysis presented in
the existing conditions analysis.
ADDITIONAL IMPROVEMENTS NEEDED:
Due to the timing changes implemented by PASS the traffic flow was much improved but can be
enhanced with improvements to one intersection, which will require additional funding. The
fluidity of the traffic movement is interrupted once the Spruce Avenue and Commercial Avenue
intersection is reached due to a stop sign. The Spruce Avenue/Commercial Avenue
improvements can take advantage of the traffic signal timing synchronization by the installation of
a traffic signal system (Exhibit B). A traffic signal system in lieu of the stop sign would efficiently
improve traffic movement through the intersection and improve the overall Spruce Avenue
corridor.
In general, the installation of curb ramps and bulbouts along Spruce Avenue between Grand
Avenue and Railroad Avenue combined with high visibility crosswalks will improve pedestrian
safety. The pursuit of a complete streets and green streets concept for Spruce Avenue will also
increase the likelihood of securing federal and state monies to fund the design/construction
efforts.
FUNDING
Funding for Spruce Avenue—Grand Avenue to Railroad Avenue(3 blocks)will depend upon the
type of improvement treatment to be sought. The preliminary estimate for improving the 3 blocks
of Spruce Avenue from Grand Avenue to Railroad Avenue is$750,000 for the traffic signal light
system and curb ramp bulbouts. Gas Tax and Measure A Transportation Funds would be funding
sources that would be sought for the Spruce Project,
CONCLUSION
City staff would like to receive City Council direction regarding installing traffic measures along
Spruce Avenue between Grand Avenue and Railroad Avenue to improve traffic flow and to create
a safer environment for pedestrians. If there is City Council interest in moving forward with
improvements, staff will look at programming projects in relation to other priorities in the Capital
Improvement Program.
By: Approved:
�ov'Brian McMinn roved:
Futrell
City J�A
Director of Public Works/�City Engineer City Manager
Attachments: Exhibits A-13
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Staff Report
DATE: March 4, 2015
TO: Mayor and City Council.
FROM: Brian McMinn, Director of Public Works/City Engineer
SUBJECT: PLANTED MEDIANS ON GRAND AVENUE AND SPRUCE AVENUE
RECOMMENDATION
City staff seeks direction from the City Council for installation of planted medians along
Grand Avenue from Spruce Avenue to Chestnut Avenue, and along Spruce Avenue from
South Canal Street to El Camino Veal.
BACKGRGUD/DISCUSSION
The City of South San Francisco is looking into greening opportunities for Grand and Spruce
Avenues. City staff has looked into the feasibility of installing planted medians along Grand
Avenue,from Spruce Avenue to Chestnut Avenue,and along Spruce Avenue from El Camino Real
to South Canal Street,
The installation. of a median provides many benefits. The initial benefit is safety, providing a
physical separation between oncoming traffic. Medians also encourage the reduction of vehicle
speed. Incorporating trees and other landscape help moderate climate and improve air quality.
Medians may also collect and store storm water, reducing the amount that flows into our storm
drain system. Finally, planted medians beautify our city.
Conversely, there may be challenges when proposing or installing a median. Depending on the
existing conditions, as we try to be consistent with Caltrans requirements lane requirements may
reduce the possibility of installing a median. Vehicle travel lanes are to be a minimum of'12-feet
wide on arterial streets. Bicycle lanes are to be a minimum of 4-feet wide adjacent to a parking
lane or adjacent to curb without a gutter;where bicycle lanes are adjacent to curb with a gutter the
lane width requirement is S feet. When these requirements are notable to be met,it may require a
reduction of vehicle and bicycle lane widths, and a reduction of available parking in order to
incorporate a median. Also, the choice of trees and other landscape elements may affect line of
sight for traffic. It is recommended to have at least a 4-foot median width to incorporate
landscaping, with a minimum 8-foot median width to accommodate trees (10-foot wide is
preferred).
Staff Report
Subject: PLANTED MEDIANS ON GRAND AVENUE AND SPRUCE AVENUE
Page 2 of 3
Medians may also affect emergency vehicle operation and response, The turning ability of fire
trucks may be limited,particularly where medians are closer to an intersection. When emergency
vehicles are occupying a lane,particularly on a two-lane road,diverting incoming traffic becomes
difficult. Typically, the centerline of a roadway is the staging area for fire apparatus,particularly
for debris management during an incident response.
Furthermore,water and maintenance demand is expected to increase with the planting of medians.
Annual maintenance costs are estimated to be an additional $20,000, including approximately
$2,400 per year towards the City's water bill. During the construction of the medians, City staff
would recommend the installation of purple piping for future recycled water irrigation.
Grand Avenue (Spruce Avenue to Chestnut Avenue
Along Grand Avenue from 'Spruce Avenue to Chestnut Avenue, the initial study has determined
that implementing a median may be difficult. The right-of-way (ROW) width is 80 feet, with a
travel.-way width of 50 feet. This existing travel-way width,of this two-way roadway, consists of
(2) 12-foot wide vehicle lanes, (2) 5-foot wide bicycle lanes, and (2) 8-foot wide parking lanes.
That leaves available 0 feet,which cannot accommodate a median. A reduction of the vehicle and
bicycle lanes widths by 1 foot or by reducing the sidewalk widths may be the alternative to provide
an opportunity for a 4 foot median _. see Exhibit A. However, the bicycle lane width reduction
would not be consistent with the standards set forth in the Bicycle Master Plan and Downtown
Station Area Specific Plan, In addition, the proposed median would eliminate the option for the
residents on Grand Avenue to turn left into their driveway.
South Spruce Avenuc (South Canal Street to El Camino Real)
Along South Spruce Avenue from South Canal Street to El Camino Real, the initial study has
determined that implementing a median is possible, The ROW width is 80 feet,with a travel-way
width of 64 feet, which includes (4) 12-foot wide vehicle lanes and a left-turn pocket lane at a
variable width of 14 feet maximum;one vehicle lane in each direction is shared is a shared bicycle
lane. Reconfiguring the existing travel way to include a 10-foot wide planted median, would.
require increasing the shared vehicle/bicycle lane to 14 feet,while keeping the other vehicle lanes
to 12-feet wide— see Exhibit B. Another option is to include a 5-foot wide dedicated bike lane
with (2) 12-foot wide vehicle lanes in each direction. This would allow for a 6-foot wide median,
but would not allow for the planting of trees on the median, which requires at least 8 feet— see
Exhibit C. Also, Spruce does include left-turn pocket lanes at a few locations along this segment.
This roadway segment may need to be realigned to incorporate a propose median,while potentially
losing the left-turn pocket and revising traffic signalization. Additionally, in order to
accommodate the adjacent businesses, the median may need to be segniented to allow for access
into their driveways from either direction.
ESTIMATEDi COST'S
City staff looked at previous median projects to estimate the cost of these potential projects, The
following are very preliminary cost estimates for Grand Avenue, Spruce Avenue with a 6-foot
wide median and Spruce Avenue with a I0--foot wide median,
Staff Report
Subject PLANTED MEDIANS ON GRAND AVENUE AND SPRUCE AVENUE
Page 3 of 3
Grand Avenue (Spruce Ave to Chestnut Ave) —4-foot wide median $696,000.00
Spruce Avenue (South Canal 'Street to El Camino Real)— 6-foot wide median $735,000,00
Spruce Avenue (South Canal Street to El Camino Real) — I0-foot wide median $993,000.00
Projects may be eligible for grant funding depending on the elements included in the scope of the
projects. Gas Tax would be a funding source that would be sought for a future project for the scope
of work above.
CONCLUSION
City staff would like to receive City Council direction installing landscape medians along Grand
Avenue, from Spruce Avenue to Chestnut Avenue, and/or along Spruce Avenue, from South
Canal. Street to El Camino Real. If there is City Council interest in moving forward with
improvements, staff will look at programming projects in relation to other priorities in the Capital
Improvement Program.
By, s Approved:
Oar, Brian McMinn ,Mike Futrell
Director, of Public Works/City Engineer �� City Manager
Attachments. Exhibit A_Existing and Proposed Cross Sections Grand Avenue
Exhibit B —Existing and Proposed Cross Sections Spruce Avenue (Option 1.)
Exhibit C—Existing and Proposed Cross Sections Spruce Avenue (Option 2)
EXHIBIT A
(E) R.0.W (E) R.Q.W
50.0,
5.0' 8.0' 5.0' 12.0' 12,0' --5.0, 5.0' 5.0'
SIDE- PLANT PARKING BIKE TRAVEL LANE TRAVEL LANE BIKE PARKING PLANT SIDE-
WALK WALK
(EXISTING) GRAND AVENUE
NO SCALE
(E) R,O,W (E) R.O.W
510,0'-.
5.0' 5.0' 5.0' 8,0, 4�0' 11.0' 4.0' 11.0' 4.0' 8,0' 5.0'
- 5.0'
SIDE- PLANT TRAVEL kKE PARKING PLANT SIDE-
PLA BIKE TRAV L LANE YEDIAN, TRAVEL LANE
WALK I WALK
(PROPOSED) GRAND AVENUE W/ 4-FOOT WIDE MEDIAN
NO SCALE
3 7-
2 EXISTING AND PROPOSED
CROSS SECTIONS FOR GRAND AVENUE
NO, DATE REVISION BY APP. S CALE NTS APPROVED.,
- . I_ "" '" - "- ' - - I - - - - i DRAWN: KCM/�c
CITY OF SOUTH SAN FRANCISCO DATE: Feb 26, 2015 CHEMD: SB
LIFO DEPARTMENT OF PUBLIC WORKS SHEET
DRAWING NO.
EXHIBIT B
(E) R.O.W (E) R.O.W
64.0'
8.0' 12.0' 12.0°(MAX) 14.0'(MAX) 12.0'(MAX) 12.0' 8.0'
SIDEWALK TRAVEL LANE TRAVEL LANE f MEDIAN/TURN LANE TRAVEL LANE TRAVEL LANE SIDEWALK
——————————- ————————————————
(EXISTING) SPRUCE AVENUE
NO SCALE
(E) R.O.W (E) R.O.W
64,0'
8.0, 14.0' 12.0' 10.10' 12.0' 14.0' 8.0'
.
....- _._._.M
SIDE– SHARED USE TRAVEL LANE MEDIAN TRAVEL LANE SHARED USE SIDE-
WALK TRAVEL LANE TRAVEL LANE WALK
———————————————————I————————————
80.0,
. ............ ..
(PROPOSED) SPRUCE AVENUE, 10-FOOT WIDE MEDIAN
NO SCALE
SAS AND PROPOSED CROSS SECTIONS
2
FOR SPRUCE AVENUE (OPTION 1)
No DA77
REVISION BlY APP.J SCALE NTS APPROVED: I DRAWN: KCM/PC
CITY OF SOUTH SAN FRANCISCO DATE: Feb 26. 2015 CHECKED: SB
41F DEPARTMENT OF PUBLIC WORKS SHEET D
HAWING No.
EXHIBIT Q
(E) R.O.W (E) R.O.W
12.0' 12.0`(MAX) 1 4.0'(MAX) 12.0'(MA X) 12.0 8-0,
SIDEWALK TRAVEL LANE TRAVEL LANE MEDIAN TURN LANE TRAVEL LANE TRAVEL LANE B SIDEWALK
------------------ ------------
1EXISTING) SPRUCE AVENUE
NO SCALE
(E) R.0,W (E) R.O.W
64.0'
8.0, 5.0' 12.0' 12.0' 6.0, 12.0' 12,0' 5.0' 8,0,
S WALK SIK I E TRAVEL LANE TRAVEL 'LANE MEDIAN"' ,T,RAVEL LANE T-RAVEL LANE BIKE" SIDE-
WALK LANE WALK
----------------- -------------
(PROPOSED) SPRUCE AVENUE, 6-F00l WIDE MEDIAN
NO SCALE
5 EXISTING AND PROPOSED CROSS SECTIONS
2
FOR SPRUCE AVENUE (OPTION 2)
ND, it DATE REVISION BY APP-_ SCALE NTS APPROVED: DRAWN, KCq/PC
CITY OF SOUTH SAN FRANCISCO DATE:- 2015 CHECKED: SB
DEPARTMENT OF PUBLIC WORKS SHEET DRAWING NO.
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