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Home My WebLink About2012-08-22 e-packetAGENDA CITY COUNCIL *0170,02� CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM WEDNESDAY, AUGUST 22, 2012 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non - Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO Mayor PEDRO GONZALEZ MARK N. ADDIEGO Vice Mayor Councilman KARYL MATSUMOTO KEVIN MULLIN Councilwoman Councilman RICHARD BATTAGLIA KRISTA MARTINELLI City Treasurer City Clerk BARRY M. NAGEL STEVEN T. MATTAS City Manager City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk's Office located at City Hall If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATIONS Presentation of the South San Francisco Intern Project of 2012. Project Read Learning Wheels Video produced by Kaiser Foundation Hospitals — Northern California Community Benefit Programs and presented by Pat Jarvis, Library Department - Literacy Services Coordinator. AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL • Announcements. • Committee Reports. CONSENT CALENDAR 1. Motion to approve the Minutes of the meeting of August 8, 2012. 2. Motion confirming payment registers for August 22, 2012. 3. Motion to accept the Miller Avenue Parking Structure Tenant Improvements Project (Project No. pfl 107) as complete in accordance with the plans and specifications. 4. Motion to accept the Westborough Park Improvements Project (Project No. pk1012) as complete in accordance with the plans and specifications. 5. Motion to accept the WQCP Blower Building No. 1 Seismic Upgrade Project (Project No. ss1018) as complete in accordance with the plans and specifications. 6. Motion to update First Time Horne Buyer Loan Program Guidelines to comply with Fannie Mae Standards. Resolution awarding the construction contract to Granite Construction Company dba Pavex Construction Division of San Jose, California, for the 2012 Street Rehabilitation Project (Project No. stl201) in an amount not to exceed $932,474 and amending the 2012 -2013 Capital Improvement Program (CIP) budget by $124,000. REGULAR CITY COUNCIL MEETING AUGUST 22, 2012 AGENDA PAGE2 8. Resolution in support of Senate Bill 568, which would phase out polystyrene food containers throughout California by 2016. 9. Resolution approving and adopting revisions to the Master Fee Schedule to incorporate Animal Control Fees. PUBLIC HEARING 10. City of South San Francisco -Owner /Applicant Citywide — Freeway Commercial Zoning District P07- 0136:ZA12 -0003 Proposed Amendments to South San Francisco Municipal Code – Title 20: Zoning Ordinance – to modify regulations regarding the "Parking, Public or Private" uses in the Freeway Commercial (FC) Zoning District (Chapter 20.110) to comply with General Plan Implementing Policy 3.2 -I -5, which allows existing airport- oriented parking facilities located on Produce Avenue to be recognized as conforming uses in the Zoning Ordinance, in accordance with South San Francisco Municipal Code Chapter 20.550 ( "Amendments to Zoning Ordinance and Map "). ADMINISTRATIVE BUSINESS 11. Resolution approving response to San Mateo County Grand Jury relating to Police Dispatch Consolidation. 12. Resolution reviewing and approving of the funding exchange of the OneBayArea Grant (OBAG) – Cycle 2 Federal Surface Transportation Program (STP) funds, authorizing the filing of an application for State Local Partnership Program (SLPP) in lieu of Federal Surface Transportation Program (STP), committing the necessary Measure A match, stating the assurance to complete the project, and amending the 2012 -13 Capital Improvement Program budget by $1,002,110 with the inclusion of the 2013 Street Overlay Project. COMMUNITY FORUM ADJOURNMENT REGULAR CITY COUNCIL MEETING AUGUST 22, 2012 AGENDA PAGE3 MINUTES DRAFT CITY COUNCIL CITY OF SOUTH SAN FRANCISCO c911F0R��P REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, AUGUST 8, 2012 CALL TO ORDER: TIME: 7:05 P.M. ROLL CALL: PRESENT: Councilmembers Addiego, Matsumoto and Mullin, Vice Mayor Gonzalez and Mayor Garbarino. PLEDGE OF ALLEGIANCE: AGENDA REVIEW None. PUBLIC COMMENTS ABSENT: None. Led by Councilman Addiego. Wynn Grcich addressed Council and urged its support of anti - fluoridation. ITEMS FROM COUNCIL • Announcements. Committee Reports. Councilmembers reported on attendance at community meetings and events including the National Night Out Events that took place in the Old Town Neighborhood and in Winston Manor, a CPTF Meeting, the La Nueva Perla Restaurant Ribbon Cutting and the Fort McKinley Ribbon Cutting. Councilmembers congratulated and thanked Vice Mayor Gonzalez for his work on the National Night Out event. Announcements were made regarding upcoming events including a Garden Party sponsored by Improving Public Places on September 15th. Specific items for further action and/or consideration were set forth as follows: Councilman Addiego requested a future study session related to the rise of burglaries along the Peninsula and in South San Francisco specifically. Councilman Mullin invited Police Captain Brosnan to address the issue of rising burglaries. Captain Brosnan addressed Council and explained that towns along the 280 corridor were experiencing a rise in burglaries. The reality of the dual income family leaves most homes empty during the day. The pace of life decreases neighborhood awareness. It is believed that these factors are contributing to circumstances making residential burglaries more frequent. Neighborhood awareness and vigilance would help curb this trend. Mayor Garbarino announced that he, City Manager Nagel and Chief of Police Massoni had flown to Los Angeles to present proclamations to the injured agents from the Department of Homeland Security who had executed the May 2012 gang raid. The agents, who were injured during the capture of suspects responsible for the December 2010 gang related shootings, were extremely gratified by the recognition. Councilman Addiego requested that the meeting be adjourned in honor of former employee, Edward Remedios. Resolution No. 59 supporting Proposition 35, which would increase penalties against human trafficking and add provisions to Megan's Law against online predators. City Manager Nagel advised that at Vice Mayor Gonzalez' suggestion, this was placed on the agenda for proposed support. Motion— Vice Mayor Gonzalez/Second— Councilman Addiego: to approve Resolution No. 59 -2012. Unanimously approved by voice vote. CONSENT CALENDAR 1. Motion to approve the Minutes of the meeting of July 25, 2012. 2. Motion confirming payment registers for August 8, 2012. 3. Resolution No. 60 -2012 rejecting all bids for the 2012 Street Scrub Seal and Micro - Surfacing Project. 4. Resolution No. 61 -2012 approving the Memorandum of Understanding for AFSCME, Local 829, AFL -CIO dated July 1, 2012 through June 30, 2014. 5. Resolution No. 62 -2012 approving Amendment No. 16 to the Legal Services Agreement between the City of South San Francisco and Meyers Nave. 6. Resolution No. 63 -2012 accepting grant funding in the amount of $9,000 to support Project Read's Health Literacy Programming, and amending the Library Department's 2012 /2013 Operating Budget. 7. Resolution of the City Council approving the Housing Asset Inventory required by AB 1484, and acknowledging the acceptance of the housing assets conveyed by the former Redevelopment Agency. 8. Motion consenting to the Lease Amendments between the Successor Agency and the REGULAR CITY COUNCIL MEETING AUGUST 8, 2012 MINUTES 2 County of San Mateo and Sitike Counseling Center. Councilwoman Matsumoto requested that Items 7 and 8 be heard as Administrative Business. Motion— Councilman Addiego /Second— Councilman Gonzalez: to approve Consent Calendar items 1 -6. Unanimously approved by voice vote. ADMINISTRATIVE BUSINESS Resolution No. 64 -2012 of the City Council approving the Housing Asset Inventory required by AB 1484, and acknowledging the acceptance of the housing assets conveyed by the former Redevelopment Agency. Community Development Consultant Sanchez presented the staff report as a list of former RDA housing related real and personal property. First time home buyer loans, loans to for profit housing developers, revenue from leases and other rental receipts were also included. Councilman Gonzalez noted that some cities have experienced difficulties making debt payments related to former RDA obligations. Staff noted the Successor Agency has not experienced difficulty in this regard. Motion— Vice Mayor Gonzalez /Second— Councilman Addiego: to approve Resolution No. 64 -2012. Unanimously approved by voice vote. 8. Motion consenting to the Lease Amendments between the Successor Agency and the County of San Mateo and Sitike Counseling Center. Consultant Sanchez presented the staff report recommending approval of a resolution authorizing execution of lease amendments with Sitike Counseling Center and the County of San Mateo respectively for property located at 306 Spruce Avenue /472 Grand Avenue. Sitike and the San Mateo County Health Center are the two tenants presently occupying the building at 306 Spruce Avenue also known as 472 Grand Avenue. Both tenants have held leases for 16 years and 15 years respectively. Sitike's lease expired in February 2012 and the County's lease is set to expire in September. The leases for both tenants require the Lessees to pay for all utilities and to provide janitorial services while landscaping and maintenance repairs are the responsibility of the Lessor. When Sitike's lease expired in February, it requested an extension, however due to AB 26, the Agency could not consider the request. On June 18, 2012, Sitike's Director submitted a letter to the Successor Agency and Oversight Board requesting a lease extension including a 5 year lease renewal with an option to extend for another 5 year term, a clause stating that Sitike would receive a notice of no less than 6 months to vacate and a rent reduction of 5.2% from $1.08 /SF to $1.03 SF, or a total annual reduction of $3,201.36 Sitike has not received cost of living increases from the County for the last five years, insurance costs have risen by 20% and donors have decreased. In addition, Sitike has made significant improvements to the building. REGULAR CITY COUNCIL MEETING AUGUST 8, 2012 MINUTES 3 San Mateo County Health Center provides health care services and a women and infant care program for residents of South San Francisco. The County has notified the City that it would like to extend the present lease by three years with a provision to terminate the lease with 6 months notice. The services provided by these tenants are beneficial to the residents of South San Francisco. While there is some uncertainty with respect to the future of the building due to redevelopment reform, recent legislation suspended "forced disposition" and instead provides that upon issuance of a finding of completion, a successor agency may develop a Property Asset Management Plan, subject to approval by the Oversight Board and Department of Finance. Until DOF approves the Plan, the disposition of assets shall be suspended except with regard to transfers of governmental properties. Since the medical facility is a public use property, staff will continue to recommend lease amendments to the Successor Agency and Oversight Board but DOF will have the authority to call such proposed leases for review and final approval. Accordingly, staff recommends a one year lease amendment for both Sitike and the Health Center until a Property Asset Management Plan is in place. The rent and notice terms of Sitike's requested lease extension were also recommended for approval. The County's lease was also recommended for the same 5.2% reduction. Councilwoman Matsumoto queried the use of rent funds. Consultant Sanchez explained that rent dollars offset building maintenance costs. He further added that a substantial amount goes back to the Successor Agency to support other obligations as well as to the taxing entities. Motion— Councilman Addiego /Second— Councilwoman Matsumoto: consenting to the Lease Amendments between the Successor Agency and the County of San Mateo and Sitike Counseling Center. Unanimously approved by voice vote. 9. Resolution No. 65 -2012 authorizing the City Manager to enter into a Consulting Services Agreement to prepare a Public Safety Impact Fee Study in an amount not to exceed $125,000; and amending the FY 2012 -2013 Operating Budget. Fire Chief White accompanied by Police Captain Brosnan presented the staff report recommending that Council adopt a resolution authorizing the City Manager to enter into a consulting services agreement to prepare a public safety impact fee study in an amount not to exceed $125,000 and amending the FY 2012 -2013 Operating Budget. The Fire and Police Departments were requesting to hire a consultant to perform the study. If such a fee were deemed feasible, it would be used by both Departments to purchase needed vehicles, equipment and supplies. The fee would be calculated and collected during the issuance of building permits as now occurs with the child care impact fee. Councilman Mullin stated that he was not in favor of adding fees that might discourage development in the City. He noted he was interested in the study to determine feasibility, however. REGULAR CITY COUNCIL MEETING AUGUST 8, 2012 MINUTES 4 Chief White noted this would be a more equitable way to supplant current methods of collecting public safety fees. South San Francisco would be the first Peninsula City to implement such a fee, however, developers are much more supportive of this type of process as it includes everyone paying their fair share up front as opposed to being hit with steep fees later and/or in emergency situations. Councilwoman Matsumoto stated support for the proposal. She cited examples of other impact fees that did not deter development and assisted the City's provision of services to businesses and residents. Chief White clarified that the fee would also affect residential development. Councilman Addiego suggested looking at the issue at a study session. Director of Economic and Community Development and Assistant City Manager Van Duyn noted that due to upcoming development, it would be significant to have this fee in place by the end of the year. Accordingly, moving forward with the study swiftly, with the idea that Council would have the opportunity to ultimately review and modify any such proposal, was recommended at this time. Motion— Councilman Addiego /Second— Councilwoman Matsumoto: to approve Resolution No. 65 -2012. COMMUNITY FORUM Councilman Gonzalez announced a Lobster Feed Fundraiser that would be held by the Boys & Girls Club on September 22na Councilman Addiego congratulated the Police Department on its receipt of an award from the CHP for all of its good work to improve traffic safety and reduce fatalities in the community. ADJOURNMENT Being no further business, Mayor Garbarino adjourned the meeting at 8:28 p.m. in honor of Edward Remedios. REGULAR CITY COUNCIL MEETING MINUTES Approved: Richard A. Garbarino, Mayor City of South San Francisco AUGUST 8, 2012 Listing of City Payments for Council Review �._ • �N ii E I certify that the payments shown on this payment register are accurate and sufficient funds were available for payment.* DATED 8/22/2012 •A *Note: Items below do not include payroll related payments Checks: Date 08/06/12 08/08/12 08/13/12 08/15/12 Electronic Payments: Date 08/06/12 Total Payments $ Amount 1,764,672.21 202,635.30 362,855.67 279,095.86 Amount To 4,000.00 Neopost 2,613,259.04 Description Citywide Postage Meter Replenishment r N 0 N a) m w N O N_ N - 00 O 2 C) — ca U N C: co 00 LL U N c y U) U c L y 0(1) 7 U) ��- O J T — 7 U c Ln N N 11 N E A (6 d 7% O N 0 c 0 a� c 'u Y U W S U W U_ O Z Z O H a_ a' U U) W 0 w U_ O Z H Z Z) O Q W U_ O z W Q N Z o � N O 0 ° Z LLI o > (fl H F- f- �- H� H H H H H F- H M LL. 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Q LU U U w� W U U Z W 0 Z z Z O U Q U) U Z Q W -, U) Z w O U m H Q c� F- (n } Q Q U z Q °z w m 0 0 LL Q ~z�cnO� rn Of p O w cn Z z O Q Q w� w d w Y U U O r (V 11 00 � a w a d H w d a f0 O O O cf I,, N 09 N r O N h C O a w G a� fp V O h N O O N LLJ Z a a R DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: MOTION TO ACCEPT THE MILLER AVENUE PARKING STRUCTURE TENANT IMPROVEMENTS PROJECT AS COMPLETE IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS RECOMMENDATION It is recommended that the City Council, by motion, accept the Miller Avenue Parking Structure Tenant Improvements Project (Project No. pfl107) as complete in accordance with the plans and specifications. BACKGROUND/DISCUS SION The Miller Avenue Parking Structure has approximately 14,350 square feet of office /commercial space located on the ground floor. The Miller Avenue Parking Structure Tenant Improvements Project constructed an office space of 1,140 square feet and prepared the remaining tenant space by filling it to its final below -slab subgrade elevation. In addition, the future tenant bathrooms were constructed, which were add alternate bid items. Change orders were issued on the project for additional work performed, such as installation of additional sanitary sewer lines, installation of electrical conduits for future generator and the installation of a fiberglass grease interceptor. The project was awarded to Gonsalves & Stronk Construction Company, Inc. of San Carlos, California on December 14, 2012 and construction was completed on July 15, 2012. FUNDING Funding for this project was included in the City of South San Francisco's 2011 -2012 Capital Improvement Program (CIP/ pfl 107) and sufficient funds were allocated to cover the project cost. The total construction cost incurred to date for the project is summarized below: Projected Actual Gonsalves & Stronk - Contract $ 645,700.00 $ 645,700.00 Construction Contingency - Change Orders $ 64,500.00 $ 34,323.00 Construction Administration $ 64,500.00 $ 38,729.09 Project Cost $ 774,700.00 $ 7189752.09 Staff Report Subject: MOTION TO ACCEPT THE MILLER AVENUE PARKING STRUCTURE TENANT IMPROVEMENTS PROJECT AS COMPLETE IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS Page 2 of 2 CONCLUSION The project was inspected by City staff and completed in accordance with the plans and specifications. Staff recommends acceptance of the project as complete. A Notice of Completion will be filed with the County of San Mateo Recorder's office. Accordingly, payment bonds will be returned and retention funds will be released to Gonsalves & Stronk Construction Company, Inc. at the end of the thirty day lien period and when the contractor provides the City with a one -year maintenance bond. By:� L Terry White Director of Public Works sb Approved:\ • arry M. Nagel City Manager ZIP0 -Dort Stan Re DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: MOTION TO ACCEPT THE WESTBOROUGH PARK IMPROVEMENTS PROJECT AS COMPLETE IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS RECOMMENDATION It is recommended that the City Council, by motion, accept the Westborough Park Improvement Project (Project No. pk1012) as complete in accordance with the plans and specifications. BACKGROUND /DISCUSSION Westborough Park is one of several community parks in the City of South San Francisco. The park is located at Westborough Boulevard and Galway Drive, west of I -280. With an area of 11.3 acres, the park includes sport and picnic facilities, play areas, walkways, and restrooms. The park was built in the 1960's and the picnic shelter and lawn areas had not been renovated since its original construction. The Westborough Park Improvements Project constructed a new shelter, renovated the upper restroom, renovated and expanded the lower restroom and replaced the nearby playground equipment located in both the 2 -5 year old area and the 5 -12 year old area. The playground areas were enhanced with safety surfacing made of recyclable material. ADA compliant walkways in the lower section of the park were also constructed and new perimeter landscaping and irrigation were installed. Change orders were issued during the course of construction. City staff recommended additional electrical and utility work to address aging infrastructure, which needed to be either repaired or replaced. The floors in the existing bathrooms needed to be modified for ADA compliance. In addition to the various site improvements, City staff approved a change order to repair the parking lot. The contractor removed and replaced 3- inches of asphalt concrete and repaired severely damaged curbs. The project was awarded to Robert A. Bothman, Inc. of San Jose, California on September 14, 2011 and construction was completed on June 15, 2012. Dedication of the newly renovated park was on July 14, 2012. Staff Report Subject: MOTION TO ACCEPT THE WESTBOROUGH PARK IMPROVEMENTS PROJECT AS COMPLETE IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS Page 2 of 2 FUNDING This project was included in the City of South San Francisco's 2011 -2012 Capital Improvement Program (CIP/ pk1012). The total construction cost incurred to date for the project is summarized below: Projected Actual Robert A. Bothman, Inc. - Contract $1,9883500.00 $15988,500.00 Construction Contingency - Change Orders $ 198,850.00 $ 1915281.09 Construction Administration $ 99,425.00 $ 46,546.64 Project Cost $2,286,775.00 $2,2261327.73 CONCLUSION The project was inspected by City staff and completed in accordance with the plans and specifications. Staff recommends acceptance of the project as complete. A Notice of Completion will be filed with the County of San Mateo Recorder's office. Accordingly, payment bonds will be returned and retention funds will be released to Robert A. Bothman, Inc. at the end of the thirty day lien period and when the contractor provides the City with a one -year maintenance bond. Terry Wh�`t/, Director o£Public Works a7 Approved: Bialiry M. Nagel City Manager DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: MOTION TO ACCEPT THE WATER QUALITY CONTROL PLANT (WQCP) BLOWER BUILDING NO. 1 SEISMIC UPGRADE PROJECT AS COMPLETE IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS It is recommended that the City Council, by motion, accept the WQCP Blower Building No. I Seismic Upgrade Project (Project No. ss1018) as complete in accordance with the plans and specifications. BACKGROUND /DISCUSSION The WQCP Blower Building No. 1 Seismic Upgrade Project repaired several cracks in the walls and addressed seismic deficiencies in the existing building. A long, horizontal crack was repaired in the east wall, as well as minor deformities and cracks in the concrete masonry units. This project addressed the deficiencies by installing through -bolts on the roof ledger and installed composite fiber epoxy reinforcing to the interior masonry walls to seismically strengthen the building. In addition, the cracked masonry stucco was repaired. The project was awarded to Ashron Construction, Inc. of Sunnyvale, California on February 22, 2012 and construction was completed on July 27, 2012. FUNDING This project was funded by sewer enterprise funds. Funding for this project was included in the City of South San Francisco's 2011 -2012 Capital Improvement Program (CIP /ss1018) and sufficient funds were allocated to cover all project costs. The total construction cost incurred to date for the project is summarized below: Ashron Construction, Inc.- Contract Construction Contingency - Change Orders Construction Administration Projected $ 178,000.00 $ 17,800.00 $ 175800.00 Project Cost $ 213,600.00 Actual $ 1785000.00 $ 0.00 $ 123875.85 $ 1909875.85 Staff Report Subject: MOTION TO ACCEPT THE WQCP BLOWER BUILDING NO. 1 SEISMIC UPGRADE PROJECT AS COMPLETE IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS Page 2 of 2 CONCLUSION The project was inspected by City staff and completed in accordance with the plans and specifications. Staff recommends acceptance of the project as complete. A Notice of Completion will be filed with the County of San Mateo Recorder's office. Accordingly, payment bonds will be returned and retention funds will be released to Ashron Construction, Inc. at the end of the thirty day lien period and when the contractor provides the City with a one -year maintenance bond. By: Terry White Director of FLalic Works sb Approve ry M. Nagel City Manager Staff ReWri. DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Marry Van Duyn, Assistant City Manager SUBJECT: UPDATE FIRST TIME HOMEBUYER LOAN DOCUMENTS TO COMPLY WITH FANNIE MAE REQUIREMENTS RECOMMENDATION It is recommended that the City Council approve by motion to change the First Time Homebuyer loan documents in order to comply with Fannie Mae requirements. BACKGROUND/DIS CUS SION Currently, the City's First Time Homebuyer Loan Program requires borrowers to pay 4% interest on their loan and a share of the home's appreciation upon sale (Shared Appreciation). When the program was enacted ten years ago these loan parameters were the standard practice and widely accepted. However due to the housing crisis, Fannie Mae has revised its requirements for Community Second Mortgages causing the City's First Time Homebuyer Program to no longer be in compliance. More specifically, Fannie Mae now stipulates that "the repayment terms of the Community Seconds mortgage may provide for the provider to share in any appreciation in the value of the security property in lieu of charging interest. If the Community Seconds mortgage provides for both a stated interest rate and a sharing in the property appreciation, the first mortgage cannot be sold to Fannie Mae unless the provider chooses only one of the options." In order to make the City's First Time Homebuyer Loans compliant with Fannie Mae, the City must revise its First Time Homebuyer loan documents to only require one component for loan repayment. Staff recommends the City maintain the interest component and remove the shared appreciation component. Retaining the interest component guarantees the City a fair return on its loan, whereas only retaining the shared appreciation amounts to a speculative venture. The removal of the shared appreciation component will be effective for all new loans issued. Furthermore, for existing loans, the shared appreciation component will be removed when a borrower refinances his or her first loan. CONCLUSION It is recommended that the City Council approve by motion to change the First Time Homebuyer loan documents by removing the shared appreciation requirement in order to comply with Fannie Mae requirements. By' Approve Marty Van Duyn arry M. Nagel Assistant City Manag City Manager taff Re-Dort DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: A RESOLUTION AWARDING THE CONSTRUCTION CONTRACT TO GRANITE ROCK COMPANY DBA PAVEX CONSTRUCTION DIVISION OF SAN JOSE, CALIFORNIA FOR THE 2012 STREET REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $932,474 AND AMENDING THE 2012 -2013 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $124,000 RECOMMENDATION It is recommended that the City Council adopt a resolution awarding the construction contract to Granite Construction Company dba Pavex Construction Division of San Jose, California, for the 2012 Street Rehabilitation Project (Project No. st1201) in an amount not to exceed $932,474 and amending the 2012 -2013 Capital Improvement Program (CIP) budget by $124,000. BACKGROUND/DISCUSSION The 2012 Street Rehabilitation Project will repave approximately 2.0 miles of City streets (see attachment) using a conventional paving method. The work includes grinding and removal of existing asphalt concrete and repaving with new asphalt concrete and installation of sidewalk curb ramps. Following is the list of streets to be repaved: • Circle Court (from West Orange Avenue to End of street) • Hemlock Avenue (from Larch Avenue to Franklin Avenue) • Franklin Avenue (from Hillside Boulevard to End of street) • Larch Avenue (from Hemlock Avenue to Franklin Avenue) • Lux Avenue (from Linden Avenue to Airport Boulevard) • Miller Avenue (from Maple Avenue to Airport Boulevard) • South Maple Avenue (from Browning Way to Tanforan Avenue) • Spruce Avenue (from Oliver Street to 214 feet south of Beech Avenue) Staff advertised a Notice Inviting Bids for the project on July 12, 2012 and July 19, 2012. On August 7, 2012, staff received five (5) valid bids in response. The lowest responsible bidder was Pavex Construction of San Jose, California. Staff has verified the low bidder's current contractor's license with the California State Licensing Board and found it to be in good standing and also contacted references for related projects provided by the contractor. Staff Report Subject: A RESOLUTION AWARDING THE CONSTRUCTION CONTRACT TO GRANITE ROCK COMPANY DBA PAVEX CONSTRUCTION DIVISION OF SAN JOSE, CALIFORNIA FOR THE 2012 STREET REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $932,474 AND AMENDING THE 2012 -2013 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $124,000 Page 2 of 2 The following is a summary of all bids received: Engineer's Estimate Pavex Construction of San Jose, CA G. Bortolotto & Company, Inc. of San Carlos, CA C.F. Archibald Paving, Inc. of Redwood City, CA Interstate Grading and Paving, Inc. of South San Francisco, CA Synergy Project Management, Inc. of San Francisco, CA Shown below is the proposed project cost: Pavex Construction of San Jose, CA Construction Contingency (15 % *) Construction Administration (5 %) Material Testing Total Proposed Project Cost $ 932,474.00 $ 939,939.39 $ 995485.00 $ 9977721.00 $1,069,793.00 $ 932,474.00 $ 139,871.00 $ 46,624.00 $ 5,000.00 $1,123,969.00 *15% construction contingency is due to possible soft base in various streets. FUNDING This project is funded by Measure A with approximately $1,000,000 available in the project budget. An additional $124,000 in available Gas Tax budget is needed to award the project including contingency, construction administration and material testing. CONCLUSION Awarding the construction contract to Granite Rock Company dba Pavex Construction Division of San Jose, California, for the 2012 Street Rehabilitation Project allows for resurfacing of the above 2.0 miles of City streets. By appropriating the additional funds, the project will increase the service life of the streets, reduce major street maintenance for an extended period of time, and provide better drivability to the public. By: Terry White Director of Flablic Works Attachment: Resolution Project Location Map (Exhibit A) Approve arty M. Nagel City Manager RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AWARDING THE CONSTRUCTION CONTRACT TO GRANITE ROCK COMPANY DBA PAVEX CONSTRUCTION DIVISION OF SAN JOSE, CALIFORNIA FOR THE 2012 STREET REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $932,474 AND AMENDING THE 2012 -2013 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $124,000 WHEREAS, City of South San Francisco ( "City ") staff issued a Notice Inviting Bids for the 2012 Street Rehabilitation Project ( "Project ") and on August 7, 2012, received five (5) valid bids in response; and WHEREAS, Granite Rock Company dba Pavex Construction Division of San Jose, California, was the lowest responsible bidder; and WHEREAS, staff recommends awarding the construction contract to Granite Rock Company dba Pavex Construction Division of San Jose, California, in an amount not to exceed $932,474; and WHEREAS, the Project is included in the City of South San Francisco's 2012- 2013 Capital Improvement Program ( "CIP "); and WHEREAS, additional funds from Gas Tax are needed to cover the Project cost above the amount originally budgeted. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby awards the construction contract for the 2012 Street Rehabilitation Project to Granite Rock Company dba Pavex Construction Division of San Jose, California, in an amount not to exceed $932,474, conditioned on Pavex Construction Division's timely execution of the Project contract and submission of all required documents, including but not limited to, executed bonds, certificates of insurance, and endorsements, in accordance with the Project documents. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the 2012 Street Rehabilitation Project Budget ( "Project Budget ") consistent with the information contained in the staff report, and as follows: Project Budget already appropriated $1,000,000.00 Gas Tax new appropriation $ 124,000.00 -1- BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the documents on behalf of the City Council upon timely submission by Granite Rock Company dba Pavex Construction Division's signed contract and all other documents, subject to approval as to form by the City Attorney. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of 2012 by the following vote: AYES: NOES: ABSTAIN: ABSENT: 1951159.1 ATTEST: -2- City Clerk CITY OF SOUTH SAN FRANCISCO SAN MATEO COUNTY, CALIFORNIA PROJECT PLANS FOR FOR THE CONSTRUCTION OF 2012 STREET REHABILITATION PROJECT ENGINEERING FILE NO ST -12 -01 PROJECT NO 510= 99999 =ST1201, BID 2533 C� e ArVT) AW Qp A' q? 4`4010 Ait C y 4 r�+w > Aw p3y� ar n A'Re Aa3® .�p Aft J A S tr P F'"�" a W r� m 4 k Wi�NAy p ° °a to 8 W wfiw Aw; if X P LN AY RMWsg "* �r �ws uT 3 �sr H �0� aicov %RAl S ff Ak' W A�v Q A 6 8 ASE ^Y m 4y� Wow O/ Aw; M Liar ft wr A im M (FM ALF 4A h A AW ow �y0r ,mod iE S ACMA AT 4A M MAW xo G � galE Am ool� ..A. '3 �S� a0aiu EXHIBIT A -3- 1po Staff Re-Dort DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Susan Kennedy, Assistant to the City Manager SUBJECT: A RESOLUTION IN SUPPORT OF SENATE BILL 568, WHICH WOULD PHASE OUT POLYSTYRENE FOOD CONTAINERS THROUGHOUT CALIFORNIA BY 2016 It is recommended that the City Council adopt a resolution in support of Senate Bill 568 (Lowenthal), relating to the phasing out of polystyrene food containers in California by 2016. In August, 2008, the City Council adopted a Green Food Packing Ordinance, requiring food vendors and City facilities to use recyclable green food packaging. The proposed Senate Bill 568 would prohibit a food vendor from dispensing prepared food to a customer on and after January 1, 2016 in a polystyrene foam food container. The proposed bill would also allow a food vendor or a school district to utilize polystyrene foam food containers, if the appropriate governing body elects to adopt a policy or ordinance implementing a verifiable recycling program for polystyrene foam food containers. This bill does not preempt local jurisdictions from adopting and enforcing additional single -use takeout food packaging ordinances, regulations or policies that are more restrictive. FUNDING There is no anticipated financial impact for supporting this bill. CONCLUSION Staff recommends Council adopt the attached Resolution supporting SB 568 as it is consistent with the City's green policy goals and provides a statewide policy addressing the ongoing envirorAlental issue creater by polystyrene food containers. ` By: Appro d: (LID Susan E. Kennedy arry M. Nage Assistant to the City ager City Manager Attachments: Resolution Proposed Bill RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA RESOLUTION SUPPORTING SB 568 (LOWENTHAL), WHICH WOULD PHASE OUT POLYSYTRENE FOOD CONTAINERS THROUGHOUT CALIFORNIA BY 2016 WHEREAS, on July 25, 2007, the City Council adopted a resolution establishing green policy goals; and WHEREAS, on August 27, 2008, the City Council adopted a Green Food Packaging Ordinance requiring food vendors and City facilities to use recyclable green food packaging; and WHEREAS, expanded polystyrene foam, commonly known as Styrofoam, is pervasive in the marine environment, and when littered, polystyrene foam is carried from streets and through storm drains out to the ocean - the environment, the containers break down into smaller and smaller pieces and are easily mistaken for food by marine animals; and WHEREAS, because polystyrene food packaging is contaminated from food residue, recycling is virtually impossible - it takes decades or centuries for it to decompose in a landfill; and WHEREAS, Senator Lowenthal has introduced SB 568, which if adopted would prohibit a food vendor, on and after January 1, 2016, from dispensing prepared food to a customer in a polystyrene foam food container; and WHEREAS, the City Council finds that the adoption of SB 568 is in the public interest. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council does hereby declare its support of the State Legislature's adoption of SB 568. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the _ day of 2012 by the following vote: AYES: NOES: -1- ABSTAIN: ABSENT: IL'3U- 16faml 2- ATTEST: City Clerk AMENDED IN ASSEMBLY JULY 12, 2011 AMENDED IN ASSEMBLY JUNE 15, 2011 AMENDED IN SENATE MAY 23, 2011 AMENDED IN SENATE APRIL 14, 2011 SENATE BILL No. 568 Introduced by Senator Lowenthal (Coauthors: Assembly Members Brownley, Chesbro, Skinner, and Wieckowski) February 17, 2011 An act to add Chapter 6.6 (commencing with Section 42391) to Part 3 of Division 30 of the Public Resources Code, relating to recycling. LEGISLATIVE COUNSEL'S DIGEST SB 568, as amended, Lowenthal. Recycling: polystyrene food containers. Existing law requires all rigid plastic bottles and rigid plastic containers sold in the state to be labeled with a code that indicates the resin used to produce the rigid plastic bottle or rigid plastic container. The California Integrated Waste ManagementAct of 1989, administered by the Department of Resources Recycling and Recovery, requires every rigid plastic packaging container, as defined, sold or offered for sale in this state to generally meet one of specified criteria. This bill would prohibit a food vendor, on and after January 1, 2016, from dispensing prepared food to a customer in a polystyrene foam food container and would define related terms. The bill would provide that a food vendor that is a school district is not required to comply with the bill's requirements until July 1, 2017, and would allow a food vendor that is a school district to dispense prepared food to a customer in a 95 -3- -2— polystyrene foam food container after that date if the governing board of the school district elects to adopt a policy to implement a verifiable recycling program for polystyrene foam food containers, which would be renewable, as specified. The bill would also allow a food vendor to dispense prepared food to a customer in a polystyrene foam food container after January 1, 2016, in a city or county if the city or county elects to adopt an ordinance establishing a specified recycling program for polystyrene foam food containers, which would be operative, as specified. Vote: majority. Appropriation: no. Fiscal committee: no. State - mandated local program: no. The people of the State of California do enact as follows: 1 SECTION 1. Chapter 6.6 (commencing with Section 42391) 2 is added to Part 3 of Division 30 of the Public Resources Code, to 3 read: 4 5 CHAPTER 6.6. POLYSTYRENE FOAM FOOD CONTAINERS 6 7 42391. For the purposes of this chapter, the following terms 8 have the following meanings: 9 (a) "Customer" means a person obtaining prepared food from 10 a food vendor. 11 (b) (1) "Polystyrene foam food container" means a container 12 made of blown polystyrene and expanded and extruded foam that 13 are thermoplastic petrochemical material materials utilizing the 14 styrene monomer-,that and the container meets all of the following 15 conditions: 16 (A) Polystyrene is the sole resin used to produce the rigid plastic 17 packaging container. 18 (B) The container is required to be labeled with a "6" pursuant 19 to subdivision (a) of Section 18015. 20 (C) The container is used, or is intended to be used, to hold 21 prepared food. 22 (2) A polystyrene foam food container may be processed by a 23 number of techniques, including, but not limited to, fusion of 24 polymer spheres or expandable bead polystyrene. M -4- -3— SB 568 1 (3) Polystyrene foam may also be referred to as StyrofoamT'" 2 a Dow Chemical Company trademarked form of polystyrene foam 3 insulation. 4 (4) A polystyrene foam food container includes, but is not 5 limited to, a cup, bowl, plate, tray, or clamshell container that is 6 intended for single use. 7 (c) (1) "Food vendor" means a food facility, as defined in 8 Section 113789 of the Health and Safety Code, including, but not 9 limited to, a restaurant or retail food and beverage vendor located 10 or operating within the state. 11 (2) A food vendor also includes, but is not limited to, an itinerant 12 restaurant, pushcart, vehicular food vendors, a caterer, a cafeteria, 13 a store, a shop, a sales outlet, or other establishment, including a 14 grocery store or a delicatessen. 15 (3) A food vendor does not include a correctional facility, 16 including, but not limited to, a state prison, county jail, facility of 17 the Division of Juvenile Justice, county- or city- operated juvenile 18 facility, including juvenile halls, camps, or schools, or other state 19 or local correctional institution. 20 (d) "Prepared food" means food, as defined in Section 109935 21 of the Health and Safety Code, including a beverage, that is served, 22 packaged, cooked, chopped, sliced, mixed, brewed, frozen, 23 squeezed, or otherwise prepared for consumption. Prepared food 24 includes "ready -to -eat food," as defined in Section 113881 of the 25 Health and Safety Code. 26 (1) "Prepared food" does not include raw, butchered meats, fish, 27 or poultry that is sold from a butcher case or a similar retail 28 appliance. 29 (2) "Prepared food" may be eaten either on or off the premises, 30 and includes takeout food. 31 (e) "Recycled" means the product or material is reused in the 32 production of another product and is diverted from disposal in a 33 landfill. 34 42392. Except as provided in Sections 42393 and 42394, on 35 and after January 1, 2016, a food vendor shall not dispense prepared 36 food to a customer in a polystyrene foam food container. 37 42393. (a) A food vendor that is a school district, as defined 38 in Section 80 of the Education Code, is not required to comply 39 with Section 42392 until July 1, 2017. 95 -5- -4— 1 (b) On and after July 1, 2017, a food vendor that is a school 2 district may dispense prepared food to a customer in a polystyrene 3 foam food container if the governing board of the school district 4 elects to adopt a policy to implement a verifiable recycling program 5 for polystyrene foam food containers w'-___ .ti_-_ is _ _______t,_ 6 likelihood-tHat under which at least 60 percent of the polystyrene 7 foam food containers purchased annually by that school district 8 will be recycled. 9 (c) If the governing board of a school district elects to adopt a 10 policy to implement a recycling program pursuant to subdivision 11 (b), the recycling program shall be effective for not more than five 12 years, and the school district may elect to renew the policy 13 implementing the program continuously for a period not to exceed 14 five years if, at the time of renewal, the school district demonstrates 15 with empirical data that the recycling program is achieving the 16 goal of recycling at least 60 percent of the polystyrene foam food 17 containers generated annually by the school district. 18 42394. (a) On and after January 1, 2016, a food vendor may 19 dispense prepared food to a customer in a polystyrene foam food 20 container in a city or county if either of the following apply: 21 (a) 22 (1) The city elects to adopt an ordinance establishing a recycling 23 program for polystyrene foam food containers for which the city 24 makes a finding, by a majority vote of the city council at a public 25 hearing, that, based on empirical data, there is _ reasonalAe 26 likelihood that at least 60 percent of the polystyrene foam food 27 containers generated annually in the city will be recycled by that 28 program. 29 (b) 30 (2) The county elects to adopt an ordinance establishing a 31 recycling program for polystyrene foam food containers for which 32 the county makes a finding, by a majority vote of the board of 33 supervisors at a public hearing, that, based on empirical data, there 34 is a reasonable likelill ood th at at least 60 percent of the polystyrene 35 foam food containers generated annually in the county will be 36 recycled by that program. 37 (b) If a city or county elects to adopt an ordinance pursuant to 38 this section, the ordinance shall be operative for no more than five 39 years, and the city or county may elect to readopt the ordinance 40 continuously for an operative period not to exceed five years if, at M -6- -5— SB 568 I the time ofadoption, the city or county demonstrates with empirical 2 data that the ordinance is achieving the goal of recycling at least 3 60 percent of the polystyrene foam food containers generated 4 annually in its jurisdiction. 5 42395. This chapter does not preempt the authority of a county, 6 city, or city and county to adopt and enforce additional single -use 7 takeout food packaging ordinances, regulations, or policies that 8 are more restrictive than the applicable standards required by this 9 chapter. 10 42396. The provisions of this chapter are severable. If any 11 provision of this chapter or its application is held invalid, that 12 invalidity shall not affect other provisions or applications that can 13 be given effect without the invalid provision or application. 0 _7. 95 Staff Report DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Barry M. Nagel, City Manager SUBJECT: RESOLUTION APPROVING AND ADOPTING REVISIONS TO THE MASTER FEE SCHEDULE TO INCORPORATE CURRENT ANIMAL CONTROL FEES RECOMMENDATION: It is recommended that the City Council adopt a resolution approving an amendment to the Master Fee Schedule to incorporate the current animal control fees. BACKGROUND/DISCUSSION: The City of South San Francisco ( "City"), along with the other cities within San Mateo County, entered into an Agreement for Animal Control Services ( "Agreement") with San Mateo County ( "County") for the provision of animal control and licensing services. The City extended the Agreement with the County in April 2011 for a four -year term, through June 2015. Pursuant to Section B of the Agreement, the City shall, within sixty (60) days after a request from the County, adopt and maintain the same animal control ordinance and fee schedule as the County. The County contracts with the Peninsula Humane Society & SPCA ( "PHS ") for all field and shelter services. A subcommittee with representation from the cities within the County participated in the process of developing the fee schedule, and presented the recommended fee schedule to the city managers. On July 24th, the San Mateo County Board of Supervisors adopted an ordinance establishing new animal control and licensing program fees. The new fees will go into effect on October 1, 2012. Animal control and licensing fees have not increased since 2003. The program has seen a thirty percent increase in field and sheltering costs since 2003 through the animal control contract with PHS. This percentage does not include the additional annual $50,000 the County and the contracting cities have agreed to contribute to the repair and maintenance of the PHS Coyote Point shelter through June 30, 2015. Staff Report Subject: Resolution Approving and Adopting Revisions to the Master Fee Schedule to Incorporate Current Animal Control Fees Page 2 Fees collected are a primary source of revenue to cover the cost of this mandated program. Through an annual billing process each city is billed a proportionate amount of the difference between the fee revenue and the cost of the program based on each individual city's use of the animal control services. A survey of over 20 neighboring city and county agencies was conducted in order to gauge animal control and licensing fees with other jurisdictions. The proposed fee increases will make San Mateo County animal control and licensing fees commensurate with comparable jurisdictions and relieve the cities and County of some of the financial burden while maintaining acceptable levels of service to the community. The fees do not exceed cost recovery for the various animal control programs. CONCLUSION: Approval of this resolution will amend the Master Fee Schedule to incorporate the schedule of animal control and licensing fees adopted by the County. Barry M. Nagel, Citk44anager Attachments: Resolution Exhibit A — Master Fee Revisions Exhibit B — Fee Comparison 1948222.1 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA RESOLUTION APPROVING AND ADOPTING REVISIONS TO THE MASTER FEE SCHEDULE TO INCORPORATE CURRENT ANIMAL CONTROL FEES WHEREAS, the City of South San Francisco ( "City") has an agreement with San Mateo County ( "County") for the provision of animal control services; and WHEREAS, the County approved an ordinance modifying the fees charged for animal control and licensing services on July 24th, 2012; and WHEREAS, pursuant to the terms of the agreement between the City and the County, the City must adopt and maintain the same fee schedule as the County; and WHEREAS, staff recommends modification of the Master Fee Schedule for 2012 -13 fiscal year as set forth in the staff report and Exhibit A to this Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves and adopts revisions to the Master Fee Schedule to include fee amendments specified in the staff report and attached as exhibits hereto. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 22nd the day of August, 2012 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk Exhibit A PROPOSED MASTER FEE SCHEDULE CHANGES FOR POLICE DEPARTMENT FY 2012 -2013 Police Denartment Animal Control Is replaced in its entirety with the following: Police Department Animal Control (a) License Fees Dogs Unaltered dog and wolf hybrid 1 -year license 3 -year license Senior Pet Owner (over 60 years) 1 -year license 3 -year license Altered dog and wolf hybrid 1 -year license 3 -year license Senior Pet Owner (over 60 years) 1 -year license 3 -year license Miscellaneous dog fees Late fee Duplicate tag Cats Unaltered cat 1 -year license 3 -year license Senior Pet Owner (over 60 years) 1 -year license 3 -year license Altered cat 2 Fees are charged by the San Mateo County Division of Animal Control Services. For a list of those fees, contract the County of San Mateo Environmental Services Agency at 650- 363 -4220 $50 $145 $20 $55 ;t $15 $45 $7 $21 (b) 1 -year license $7 3 -year license $17.50 Senior Pet Owner (over 60 years) 1 -year license $5 3 -year license $11.25 Miscellaneous cat fees Late fee $7 Duplicate tag $5 Redemption charges Tyae A& B (large or medium size animals horses, cows, hogs, sheen, etc.) Impound cost $125 Board cost per day $25 Transportation cost (per animal) $70 Trailering cost (per use) $70 Type C (dogs, cats and wolf hybrids) Impound Costs — First Offense Altered — licensed, wearing tag $40 Unaltered — licensed, wearing tag $60 Altered — unlicensed, no tag $50 Unaltered — unlicensed, no tag $80 Impound Costs — Second Offense Altered — licensed, wearing tag $90 Unaltered — licensed, wearing tag $120 Altered — unlicensed, no tag $90 Unaltered — unlicensed, no tag $120 Altered — licensed, wearing tag $135 Unaltered — licensed, wearing tag $150 Altered — unlicensed, no tag $135 Unaltered — unlicensed, no tag $150 Impound Costs — Fourth Offense Altered — licensed, wearing tag $180 Unaltered — licensed, wearing tag $210 Altered — unlicensed, no tag $180 Unaltered — unlicensed, no tag $210 Impound Costs — Fifth Offense & u� Altered — licensed, wearing tag $225 Unaltered — licensed, wearing tag $255 3 (c) Altered — unlicensed, no tag $225 Unaltered — unlicensed, no tag $255 Board charges (Der da Altered — dogs /wolf hybrids $20 Unaltered — dogs /wolf hybrids $25 Altered — cats $16 Unaltered — cats $19 Type D (small size animals, i.e. birds hamsters) Impound cost $40 Board cost $13 Surrender, Euthanasia and Dead on Arrival Disposal Fees Dog — Licensed or unlicensed Surrender $60 Euthanasia $50 DOA Disposal $30 Cat — Licensed or unlicensed Surrender $60 Euthanasia $50 DOA Disposal $30 Rabbit/Small Animal Surrender $60 Euthanasia $50 DOA Disposal $30 Litter of Three or more Surrender $50 Euthanasia $40 DOA Disposal $30 Bird/Fowl Surrender $30 Euthanasia $15 DOA Disposal $22 All Exotic Animals Surrender $25 Euthanasia $25 DOA Disposal $25 Farm Animals Surrender $60 Euthanasia $100 DOA Disposal $100 (d) Quarantine Fee — Home $50 (e) Dangerous Animal Permit (DAP) Fee $260 (f) DAP Inspection Fee $100 (g) DAP Signage $10 (h) Field Return Fee $35 (i) Breeding Permit Fee $50 0) Fancier Permit and/or exotic pet fee $100 (k) Return Check Fee $25 (1) Records Request Fee $.20 /page (m) Animal Control and Licensing Program may establish license discounts for recognized animal rescue organizations. 1948209.1 k, Exhibit B Fee Comparison WAninnai Control and Licensing %Quarterty\Opdons%Revenue.zls 6 5/18/2012 PETDATA PETDATA CITY CITY CITY CITY CITY COUNTY San Mateo County Recommended % of Inc Alameda Albany Antioch Benicia Berkeley Contra Costa DOGS e 6 -month license ADD WOLF HYBRID 9 -month license 1 -year license $30 $50.00 67% $25 $15 $35 $60 $30 $40 1 -year license w/violabons $60 2 -year license $33 $67 $114 $74 3-year license $87 $145.00 67% $42 $102 $169 $110 6 -month license ADD WOLF HYBRID 9 -month license 1 -year license $12 $20.00 67% $10 $8 $18 $22 $8 $20 2 -year license $16 $33 $40 $37 3 -year license $33 $55.00 67% $21 $48 $59 $18 $55 Senior Pet Owner (over the age of 60) il 1, 6 -month license ADD WOLF HYBRID 9 -month license 1 -year license $11 $18.00 64% $19 $20 no chg for 1 dog 2 -year license $34 $36 3 -year license $33 $54.00 64% $51 $53 Altered dog ADD WOLF HYBRID 6 -month license 9 -month license 1 -year license $6 $9.00 50% $12 $9 $10 no chg for 1 dog 2 -year license $16 $17 $16 3 -year license $15 $23.00 53% $20 $24 $23 Late penalty - Dog $15 $20.00 33% $10 $33 $15 -$25 $9 $40 Duplicate to - Dog of Senior Duplicate tag - Dog $5 $8.00 60% $5 $5 $3 -$6 $5 Transfer fee for ownership chg CATS 1 -year license $11 $15.00 36% $30 $40 2 -year license $74 3 -year license $33 $45.00 36% $110 Altered cat 1 -year license $6 $7.00 17% $20 2 -year license $37 3 -year license $15 $17.50 17% $55 Senior Pet Owner (over the age of 60 Unaltered cat 1 -year license $6 $7.00 17% 2 -year license 3 -year license $18 $21.00 17% Araw eat 1 -year license $4 $5.00 25% 2 -year license 3 -year license $9 $11.25 25% Late penalty - Cat $5 $7.00 40% 1 $9 $40 Duplicate tag - Cat $3 $5.00 67% $3 -$6 $5 WOLF HYBRID REGISTRATION FEES Unaltered $21 DELETE Altered $11 DELETE Duplicate tag $5 DELETE WAninnai Control and Licensing %Quarterty\Opdons%Revenue.zls 6 5/18/2012 East County Animal Shelter Cities of Dublin, Livermore, and Pleasanton Silicon Valley Animal Control Authorit Cities of Campbell, Monte Serano, and Santa Clara Palo Alto Animal Services Cities of Palo Alto, Mountain View, Los Altos, and Los Altos Hills Santa Clara Animal Shelter County and Morgan Hill Humane Society Silicon Valley (HSS\ located in Milpitas - Goal /vision: To save and enhance lives and eliminate the unnecessary euthanasia of thousa City of San Jose Created animal care and services in 2001 in response to the Humane Society Silicon Valley's notification that the sheltering and field services for Santa Clara County cities (operate under a JPA) Contra Costa County Animal Service: The County and all of its cities with the exception of City of Antioch O:\Animal Control and Licensing \Quarterly \Options \Revenue.xls 7 5/1812012 PETDATA PETDATA CITY CITY CITY CITY CITY COUNTY San Mateo County Recommended % of Inc Alameda Albany Antioch Benicia Berkeley Contra Costa Quarantine Fee - Home $35 $50.00 43% $75 $100 Quarantine Fee - Shelter per day $30 +13oard $35 -$50 tlerqWus Animal! Perrntt DAP Application $300 DAP Permit Fee $200 $260.00 30% $500 DAP Inspection Fee $25 $100.00 300% $100 DAP Delinquent Fee $200 DAP Penalty Fee if not licensed at time of renewal $100 Field Return Fee $35 $35.00 0% Breeding Permit fee $25 $50.00 100% Fancier Permit Fee and /or exotic pets $50 $100.00 100% Field Service Charge, per trip Animal Establishment Permit Return Check Fee $25 $25.00 0% Records Request Fee $.10 /page $.20 /page 100% Herding Fee Citation Clearing Fee $40 At Large Impound Lab Processing Fee East County Animal Shelter Cities of Dublin, Livermore, and Pleasanton Silicon Valley Animal Control Authorit Cities of Campbell, Monte Serano, and Santa Clara Palo Alto Animal Services Cities of Palo Alto, Mountain View, Los Altos, and Los Altos Hills Santa Clara Animal Shelter County and Morgan Hill Humane Society Silicon Valley (HSS\ located in Milpitas - Goal /vision: To save and enhance lives and eliminate the unnecessary euthanasia of thousa City of San Jose Created animal care and services in 2001 in response to the Humane Society Silicon Valley's notification that the sheltering and field services for Santa Clara County cities (operate under a JPA) Contra Costa County Animal Service: The County and all of its cities with the exception of City of Antioch O:\Animal Control and Licensing \Quarterly \Options \Revenue.xls 7 5/1812012 O:%lnimal Control and Licensing\QuarterlytOpdons\Rev nueAs 19 5/18/2012 PETDATA PETDATA CITY CITY CITY CITY CITY COUNTY San Mateo Contra County Recommended % of inc Alameda Albany Antioch Benicia Berkeley Costa REDEMPTION CHARGES Type A (large animals - horses, cows, ' <5 sheep etc.) Impound cost - $100 $125.00 25% $75 -$225 Impound cost- Second Offense DELETE Impound cost -Third Offense DELETE Board cost per day $20 $25.00 25% $25 Transportation cost $50 $70.00 40% $225 Type B (mediu ' imais - hog sheep, etc) Impound cost- - °'Fst Offense $70 $125.00 79% $50 Impound cost - Second Offense DELETE Impound cost - Third Offense DELETE Board cost per day $20 $25.00 25% $25 Transportation cost $50 $70.00 40% $225 Type C (small size animals - dogs, cats, wolf hybrids) IMPOUND CHARGES First Offense ALTERED - Licensed dog /cat or registered hybrid, wearing tag $30 $40.00 33% $50 UNALTERED - Licensed dog/cat or registered hybrid, wearing tag $50+$35 $50 $60.00 20% penalty ALTERED - Unlicensed /unregistered, no tag $40 $50.00 25% $50 UNALTERED - Unlicensed /unregistered, no tag $50+$35 $70 $80.00 14%1 penalty Second Offense ALTERED - Licensed dog /cat or registered hybrid, wearing tag $100 $60 $90.00 50% penalty UNALTERED - Licensed dog /cat or registered hybrid, wearing tag $150 $80 $120.00 50% 1 1 penalty ALTERED - Unlicensed /unregistered, no tag $100 $60 $90.00 50% penalty UNALTERED - Unlicensed /unregistered, no tag $150 $80 $120.00 50% penalty Third Offense ALTERED - Licensed dog /cat or registered hybrid, wearing tag $150 $90 $135.00 50% penalty UNALTERED - Licensed dog /cat or registered hybrid, wearing tag $100 $100 $150.00 50%1 penalty ALTERED - Unlicensed /unregistered, no tag $150 $90 $135.00 50% penal UNALTERED - Unlicensed /unregistered, no tag $100 $100 $150.00 50% penalty O:%lnimal Control and Licensing\QuarterlytOpdons\Rev nueAs 19 5/18/2012 O:\Animal Control and Licensing \QuartedylOptions \Revenue.xls a 5/1812012 PETDATA PETDATA CITY CITY CITY CITY CITY COUNTY San Mateo County Recommended %of me Alameda Albany Antioch Benicia Berkeley Contra Costa Fourth Offense ALTERED - Licensed dog /cat or registered hybrid, wearing tag $120 $180.00 50% $200 penalty UNALTERED - Licensed dog /cat or registered hybrid, wearing tag $140 $210.00 50% $200 penalty ALTERED - Unlicensed /unregistered, no tag $120 $180.00 50% $200 penalty UNALTERED - Unlicensed /unregistered, no tag $140 $210.00 50% $200 penalty Fifth Offense & Up ALTERED - Licensed dog /cat or registered hybrid, wearing tag $150 $225.00 50% $200 penalty UNALTERED - Licensed dog /cat or registered hybrid, wearing tag $170 $255.00 50% $200 penalty ALTERED - Unlicensed /unregistered, no tag $150 $225.00 50% $200 penalty UNALTERED - Unlicensed /unregistered, no tag $170 $255.00 50% 1 $200 penalty BOARD CHARGES PER DAY ALTERED - Dogs /wolf hybrids $15 $20.00 33% $10 $30 $15 -$25 UNALTERED - Dogs/wolf hybrids $15 $25.00 67% $10 $30 $15 -$25 ALTERED - Cats $13 $16.00 23% $10 $20 $15 -$25 UNALTERED - Cats $13 $19.00 46% $10 $20 $15 -$25 lVpe D (small size animals, ie. birds, hamsters) Impound cost $15 $40.00 167% $50 Board cost $5 $13.00 160% $10 $15 -$25 SURRENDER, EUTHANASIA AND DEAD ON ARRIVAL DISPOSAL FEES Dog- Licensed or Unlicensed Surrender $20 $60.00 200% $35 $30 -$50 Euthanasia $40 $50.00 25% $45 DOA Disposal $20 $30.00 50% $0 -$30 Cat - Licensed or Unlicensed Surrender $20 $60.00 200% $25 $30 -$50 Euthanasia $40 $50.00 25% DOA Disposal $20 $30.00 50% $0 -$30 RabbitfSmall Animal Surrender $20 $60.00 200% $30 -$40 Euthanasia $15 $50.00 233% DOA Disposal $20 $30.00 50% $0 -$30 Litter of three or more Surrender $30 $50.00 67% $45 $30 -$40 Euthanasia - $30 $40.00 33% DOA Disposal $20 $30.00 50% $0 -$30 Bird /Fowl Surrender $20 $30.00 50% $30 -$40 Euthanasia $10 $15.00 50% $15 DOA Disposal $20 $22.00 10% $0 -$30 All Exotic Animals Surrender $20 $25.00 25% Euthanasia $20 $25.00 25% DOA Disposal $20 $25.00 25% Farm Animals Surrender $35 $60.00 7194. $225 Euthanasia (Range $50 -$100) $100 $100.00 0% DOA Disposal (Range $50 -$100) $100 $100.00 0% $225 O:\Animal Control and Licensing \QuartedylOptions \Revenue.xls a 5/1812012 yOv�pl1j�� 0 n o c�trFOR Staff ReDort DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Marty Van Duyn, Assistant City Manager SUBJECT: PROPOSED AMENDMENTS TO SOUTH SAN FRANCISCO MUNICIPAL CODE — TITLE 20: ZONING ORDINANCE — TO MODIFY REGULATIONS REGARDING THE "PARKING, PUBLIC OR PRIVATE" USES IN THE FREEWAY COMMERCIAL (FC) ZONING DISTRICT (CHAPTER 20.110) TO COMPLY WITH GENERAL PLAN IMPLEMENTING POLICY 3.2 -I -5, WHICH ALLOWS EXISTING AIRPORT- ORIENTED PARKING FACILITIES LOCATED ON PRODUCE AVE TO BE RECOGNIZED AS CONFORMING USES IN THE ZONING ORDINANCE, IN ACCORDANCE WITH SOUTH SAN FRANCISCO MUNICIPAL CODE CHAPTER 20.550 ( "AMENDMENTS TO ZONING ORDINANCE AND MAP "). Location: City -wide — Freeway Commercial Zoning District Case Nos.: P07 -0136: ZA12 -0003 RECOMMENDATION: It is recommended that the City Council follow the recommendation of the Planning Commission and waive reading and introduce an Ordinance modifying regulations regarding Parking, Public or Private uses in the Freeway Commercial (FC) zoning district. BACKGROUND/DISCUSSION: During the 2010 Comprehensive Zoning Ordinance Update, the City adopted new standards regulating Parking, Public or Private uses throughout the City. In the course of processing a Use Permit Modification application for the property at 160 Produce Ave, staff discovered a conflict between existing General Plan policies and the Zoning Ordinance regulations for Parking, Public or Private uses in the FC zoning district. Currently, the General Plan includes the following Implementing Policy for the Lindenville sub- area that relates to airport- oriented parking: 3.2 -I -5 Recognize the Golden Gate Produce Terminal as a conforming use within the General Plan Regional Commercial designation. Ensure that existing auport- oriented narking facilities located on Produce Avenue, as well as office, manufacturing, and warehouse /distribution uses on the east side of San Mateo Avenue continue to be recognized as conforming uses in the Zoning Ordinance (emphasis added). Staff Report Subject: P07 -0136: ZA12 -0003 -Minor Zoning Ordinance Amendments August 22, 2012 Page 2 of 3 The properties that have frontage on Produce Avenue are located in the FC zoning district. Zoning Ordinance Table 20.110.002 ( "Land Use Regulations — Employment Districts ") prescribes the land use regulations for each specific land use classification within the FC zoning district. Accordingly, Parking, Public or Private is a Permitted use in the FC zoning district subject to footnote No. 8, which states that such uses are "Restricted to areas located underneath major utility lines or under elevated freeways." As currently written, this footnote would preclude Parking, Public or Privates uses from locating on properties located along Produce Avenue, and therefore the Zoning Ordinance is not in conformance with General Plan Policy 3.2- I -5. Proposed Text Amendment The proposed text amendment would modify footnote No. 8 to reference the applicable General Plan Policy and allow airport oriented parking facilities on Produce Ave that existed prior to the adoption of the General Plan to be recognized as permitted. The changes included in the attachments are done using a double underline /seeut format, where text that is double underlined is added and text that is struck out is deleted. Specific to this discussion, Table 20.110.002 would be modified as follows: Use Classification BC BTP T r, 7c.-T Kii additional Regulations Commercial Uses cont'd Parking, Public or Private MUP MUP P(8) I CUP OtherApplicable Use Regulations Limitations: 8. Restricted toL areas located underneath major utility lines or under elevated freeways: or (b) consistent with General Plan Policy 3.2-1-5, airport- oriented narking facilities on Produce Avenue that were legally annroved rior to 1 �. Criteria for Zoning Amendments In accordance with SSFMC Section 20.550.008 "Criteria for Zoning Amendments ", the proposed zoning amendment would conform to the criteria as follows: A. The proposed zoning district change is consistent with the adopted General Plan, specifically General Plan Implementing Policy 3.2 -I -5, which stipulates that existing airport- oriented parking facilities located on Produce Avenue continue to be recognized as conforming uses. B. The subject properties impacted by the zoning amendment are suitable for the uses permitted in the proposed zone in terms of access, size of parcel, relationship to similar or related uses, and other considerations deemed relevant by the Planning Commission and City Council because the properties have historically been used for airport- oriented parking and will continue to be recognized as conforming uses. Staff Report Subject: P07 -0136: ZA12 -0003 - Minor Zoning Ordinance Amendments August 22, 2012 Page 3 of 3 C. The proposed change of zoning district is not detrimental to the use of land in any adjacent zone because the zoning district is not being changed and the adjacent land uses are similar parking and general industrial related uses. Planning Commission Review On August 2, 2012, the Planning Commission conducted a public hearing on the proposed minor amendments pertaining to Parking, Public or Private uses in the Freeway Commercial zoning district. No members of the public spoke on the item, and the Commission was supportive of the proposed revisions (Planning Commission Draft Meeting Minutes are attached). ENVIRONMENTAL REVIEW: In accordance with the California Environmental Quality Act (CEQA), the City's Zoning Ordinance Update consultant prepared and circulated an Initial Study/Negative Declaration for the Zoning Ordinance Update, and in July of 2010 Council adopt the Initial Study/Negative Declaration. The proposed changes in regards to Parking, Public or Private uses in the FC zoning district for which the Commission is being asked to provide a recommendation to the City Council, do not require any revisions to the environment review or Initial Study/Negative Declaration that was completed for the City -wide Zoning Ordinance Update. No further environmental review is required at this time. CONCLUSION: The changes proposed for Parking, Public or Private uses in the FC zoning district will bring the Zoning Ordinance standards into conformance with the City's General Plan. At this time, staff recommends that Council conduct a public hearing, waive reading and introduce an Ordinance based on the proposed amendments discussed in the staff report. By Marty Van Duyn Assistant City M ger By. • �, arry Nagel City Manager Attachments: I. Draft Ordinance II. Planning Commission Draft Meeting Minutes, dated August 2, 2012 BMN/MVD /SK/GB/bg RESOLUTION NO. 2719-2012 PLANNING COMMISSION, CITY OF SOUTH SAN FRANCISCO STATE OF CALIFORNIA A RESOLUTION RECOMMENDING THAT THE CITY COUNCIL ADOPT AN ORDINANCE MODIFYING THE SOUTH SAN FRANCISCO ZONING ORDINANCE, RELATED TO PARKING, PUBLIC OR PRIVATE USES IN THE FREEWAY COMMERCIAL (FC) ZONING DISTRICT WHEREAS, in July of 2010, after over two years of preparation and public hearings, the City Council for the City of South San Francisco adopted a comprehensive update to the City's zoning ordinance, which repealed the then- existing Title 20 of the South San Francisco Municipal Code, and replaced it with an entirely new Title that, among other actions, established new zoning districts, revised and reformatted many then- existing zoning provisions, eliminated inconsistent and outdated provisions, and codified entirely new zoning provisions, including new land use regulations and development standards; and, WHEREAS, since adoption of the Zoning Ordinance.in July 2010, the City has identified areas of the Zoning Ordinance that require refinement, clarification, and/or correction, including revisions to the City's Chapter regulating parking, public or private uses in the Freeway Commercial zoning district, as further set forth in the Ordinance attached hereto as Exhibit A; and, WHEREAS, the Zoning Ordinance was adopted after preparation, circulation, consideration, and adoption of an Initial Study/Negative Declaration (IS/ND) in accordance with the California Environmental Quality Act, Public Resources Code Sections 21000, et seq. ( "CEQA "), which IS/ND analyzed the environmental impacts of adopting the Zoning Ordinance and concluded that adoption of the Zoning Ordinance could not have a significant effect on the environment because none of the impacts required to be analyzed under CEQA would exceed established thresholds of significance; and, WHEREAS, the refinements, clarifications, and/or corrections to the Zoning Ordinance as they relate to parking, public or private uses in the Freeway Commercial zoning district, set forth in the Ordinance attached as Exhibit A, are minor in nature, the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/ND prepared and circulated for the Zoning Ordinance, nor do the refinements, clarifications, and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review. NOW, THEREFORE, BE IT RESOLVED that based on the entirety of the record before it, which' includes without limitation, the California Environmental Quality Act, Public Resources Code §§ 21000, et seq. ( "CEQA ") and the CEQA Guidelines, 14 California Code of Regulations § 15000, et seq.; the South San Francisco 1999 General Plan and General Plan Environmental Impact Report, including the 2001 updates to the General Plan and 2001 Supplemental Environmental Impact Report; the South San Francisco Municipal Code; the Initial Study and Negative Declaration prepared for the Zoning Ordinance Update, including all written comments received; all reports, minutes, and public testimony submitted as part of the Planning Commission's duly noticed meeting on August 2, 2012; and any other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2), the Planning Commission of the City of South San Francisco does hereby find as follows: The foregoing recitals are true and correct and made a part of this Resolution. 2. The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco, 315 Maple Avenue, South San Francisco, CA 94080, and in the custody of Chief Planner, Susy Kalkin. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Planning Commission hereby recommends that the South San Francisco City Council adopt -an ordinance making the refinements, clarifications, and corrections to the zoning ordinance as related to parking, public or private uses in the Freeway Commercial zoning district set forth in Exhibit A, in substantially the form set forth in Exhibit A. BE IT FURTHER RESOLVED that the Resolution shall become effective immediately upon its passage and adoption. I hereby certify that the foregoing resolution was adopted by the Planning Commission of the City of South San Francisco at the regular meeting held on the 2nd day of August, 2012 by the following vote: AYES: Commissioner Giusti Commissioner Gupta Commissioner Martin Commissioner Prouty and Vice Chairperson Ochsenhirt NOES: Commissioner Sim ABSTENTIONS: ABSENT: Chairperson Zemke Attest: Su Kal i Secretary to the Planning Commission Exhibit A DRAFT ORDINANCE NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO STATE OF CALIFORNIA AN ORDINANCE MAKING MODIFICATIONS TO THE SOUTH SAN FRANCISCO ZONING ORDINANCE, RELATED TO PARKING, PUBLIC OR PRIVATE USES IN THE FREEWAY COMMERCIAL (FC) ZONING DISTRICT WHEREAS, in July of 2010, after over two years of preparation and public hearings, the City Council for the City of South San Francisco adopted a comprehensive update to the City's zoning ordinance, which repealed the then- existing Title 20 of the South San Francisco Municipal Code, and replaced it with an entirely new Title that, among other actions, established new zoning districts, revised and reformatted many then- existing zoning provisions, eliminated inconsistent and outdated provisions, and codified entirely new zoning provisions, including new land use regulations and development standards; and, WHEREAS, since adoption of the Zoning Ordinance in July 2010, the City has identified areas of the Zoning Ordinance that require refinement, clarification, and/or correction, including revisions to the City's Chapter regulating parking, public or private uses in the Freeway Commercial zoning district, as further set forth in the Ordinance; and, WHEREAS, the Zoning Ordinance was adopted after preparation, circulation, consideration, and adoption of an Initial Study/Negative Declaration ( "IS/ND ") in accordance with the California Environmental Quality Act, Public Resources Code Sections 21000, et seq. ( "CEQA "), which IS/ND analyzed the environmental impacts of adopting the Zoning Ordinance and concluded that adoption of the Zoning Ordinance could not have a significant effect on the environment because none of the impacts required to be analyzed under CEQA would exceed established thresholds of significance; and, WHEREAS, the refinements, clarifications, and/or corrections set forth in this Ordinance, as they relate to parking, public or private uses in the Freeway Commercial zoning district, are minor in nature, the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/ND prepared and circulated for the Zoning Ordinance, nor do the refinements, clarifications, and/or corrections constitute a change in the project or change in circumstances that would require additional environmental review. NOW, THEREFORE, BE IT ORDAINED that based on the entirety of the Record before it, as described below, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION I. FINDINGS. Based on the entirety of the record as described above, the City Council for the City of South San Francisco hereby makes the following findings: A. The foregoing recitals are true and correct and made a part of this Ordinance. B. The Record for these proceedings, and upon which this Ordinance is based, includes without limitation, Federal and State law; the California Environmental Quality Act (Public Resources Code §§ 21000, et seq. ( "CEQA ")) and the CEQA Guidelines (14 California Code of Regulations § 15000, et seq.); the South San Francisco 1999 General Plan and General Plan Environmental Impact Report, including the 2001 updates to the General Plan and 2001 Supplemental Environmental Impact Report; the South San Francisco Municipal Code; the Initial Study and Negative Declaration prepared for the Zoning Ordinance Update, including all written comments received; all reports, minutes, and public testimony submitted as part of the Planning Commission's duly noticed meeting on August 2, 2012; all reports, minutes, and public testimony submitted as part of the City Council's duly noticed meeting on , 2012; and any other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2). C. The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco, 315 Maple Avenue, South San Francisco, CA 94080, and in the custody of Chief Planner, Susy Kalkin. SECTION II. AMENDMENTS. Additions are in double underline and deletions are in stiikedffeugh. A. Definitions & Use Tables (1) Amend Table 20.110.002 "Land Use Regulations — Employment Districts ", to identify the zoning districts where the use will be permitted, permitted subject to a use permit (minor or conditional), or not permitted, as follows% Commercial Use TVDes Use Classification BC BTP FC MI Additional Regulations Parking, Public or Private MUP MUP P(8) C Other Applicable Use Regulations Accessory Uses See Section 20.300.002 Accessory Buildings and Structures Nonconforming Use See Chapter 20.320 Nonconforming Uses, Structures, and Lots Temporary Use See Chapter 20.340 Temporary Uses Limitations: 1. Prohibited east of 101. 2. Subject to state licensing requirements. 3. Only in conjunction with research facility. 4. Limited to locations east of South Airport Boulevard and the Bayshore Freeway. 5. Must be located a minimum of 500 feet from any Residential district. 6. Only within hotels and motels. 7. Must be associated with a hotel or retail use when located within 1000 feet of SFO. 8. Restricted to. d areas located underneath major utility lines or under elevated freeways; or (b) consistent with General Plan Policy 3.2-1-5, airport- oriented parkin facilities on Produce Avenue that were legally approved prior to-1999. 9. Tasting rooms require Minor Use Permit approval. 10. In accordance with General Plan Policy 3.5 -I -11 and Resolution 84 -97, legally approved freight forwarding, customs brokering, wholesale, warehousing, and distribution uses that existing in 1997 (or were approved prior to July 10, 2000 with a Use Permit) are considered conforming uses and may convert to other industrial uses including wholesale, warehouse, and distribution uses, and may expand within parcel boundaries as they existdd at the time Resolution 84 -97 was adopted, subject to meeting the current development standards (Municipal Code); however, said uses may not expand, convert to, re- convert to, or establish a freight forwarding use. 11. Only within enclosed buildings and south of Grand Avenue. SECTION III. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,. the remainder of this Ordinance, including the application of such part or provision to other ersons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION IV. PUBLICATION AND EFFECTIVE DATE. Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk's Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk 's Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty days from and after its adoption. City Council held the day of , 2012 by the following vote: Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the day of , 2012 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Krista Martinelli, City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this day of , 2012. Richard Garbarino, Mayor 1830844.2 PLANNING COMMISSION DRAFT MEETING MINUTES OF AUGUST 201 2012 TO FOLLOW sovernment Code Section 54957.5 SB 343 Item #10 Public Hearing DRAFT MINUTES August 2, 2012 CITY OF SOUTH SAN FRANCISCO REGULAR PLANNING COMMISSION 2. Minor Amendments - Zoning Ordinance City of South San Francisco -Owner /Applicant Citywide /Freeway Commercial Zoning District P07- 0136:ZA12 -0003 Proposed Amendments to South San Francisco Municipal Code - Title 20: Zoning Ordinance - to modify regulations regarding the "Parking, Public or Private" uses in the Freeway Commercial (FC) Zoning District (Chapter 20.110) to comply with General Plan Implementing Policy 3.2 -1 -5, which allows existing airport- oriented parking facilities located on Produce Avenue to be recognized as conforming uses in the Zoning Ordinance, in accordance with South San Francisco Municipal Code Chapter 20.550 ( "Amendments to Zoning Ordinance and Map ") Associate Planner Gross presented the staff report. Vice Chairperson Ochsenhirt opened the public hearing. There being no speakers, the public hearing was closed. Commission questions /comments: • Commission asked for clarification that the proposed amendment is removing a conflict between the General Plan and the Zoning Ordinance and not a new policy. Associate Planner Gross responded affirmatively. • Commission asked if this amendment was specifically for Produce Avenue. Associate Planner Gross responded affirmatively. • Commission inquired as to whether there were other conflicts that would be arising and if so that they be brought to the Commission all at once. Chief Planner Kalkin responded that there is need for are other zoning amendments, since the Ordinance was completely reworked, and staff would be bringing them forward at a future Planning Commission meeting. • Commission asked staff if the General Plan goal to create a different presence at the freeway by creating larger parceling for transformative projects was still in place. Chief Planner Kalkin responded affirmatively and explained that the land use designation for this area is Regional Commercial. However, the General Plan recognizes that these are viable existing businesses that are allowed to be maintained as conforming uses. Motion -- Commissioner Prouty /Second -- Commissioner Sim to adopt a resolution recommending that the City Council adopt an ordinance amending the Zoning Code. Approved by voice vote with Commissioner Sim voting No. 0 n C" J O 4POW �� Staff Re-port DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Michael Massoni, Chief of Police SUBJECT: REQUIRED RESPONSE TO THE SAN MATEO COUNTY GRAND JURY REGARDING CONSOLIDATION OF DISPATCH SERVICES. RECOMMENDATION It is recommended that the City Council approve the attached responses for the San Mateo County Grand Jury report and direct Staff to submit these responses as directed by the Superior Court of San Mateo County. BACKGROUND /DISCUS SION On July 17, 2012 the San Mateo County Grand Jury filed a report which contained findings and recommendations that outlined the feasibility of consolidating dispatch services in San Mateo County. All cities in San Mateo County that operate a dispatch center received this report and are required to respond to the findings and recommendations made. We are required by the Superior Court of San Mateo County to respond with comments on these findings and recommendations to the Grand Jury through the Honorable Judge Gerald J. Buchwald. Each City is required to have these responses approved by the Governing Body of the city at a public meeting. CONCLUSION It is recommended that the City Council approve the attached responses and direct Staff to submit the responses as directed by the Superior Court of San Mateo County. Michael Masso ', Chief of Police arry M. Nagel, City anager Attachments: Grand Jury Report, July 17, 2012 Response to Grand Jury Report Superior Court of California, County of San Mateo Hall of Justice and Records 400 County Center y+► Redwood City, CA 94063 -1655 COURT EXECUTIVE OFFICER CLERK & JURY COMMISSIONER July 17, 2012 City Council City of So. San Francisco P. O. Box 711 So. San Francisco, CA 94083 (650) 599 -1200 FAX (650) 3634698 www.sanmateocourt.org 114f '48 .�•w.*o µ6. Re: Grand Jury Report: "Does San Mateo County Need 13 Separate Police Dispatch Centers ?" Dear Councilmembers: The 2011 -2012 Grand Jury filed a report on July 17, 2012 which contains findings and recommendations pertaining to your agency. Your agency must submit comments, within 90 days, to the Hon. Gerald J. Buchwald. Your agency's response is due no later than October 15, 2012. Please note that the response should indicate that it was approved by your governing body at a public meeting. For all findings, your responding agency shall indicate one of the following: 1. The respondent agrees with the finding. 2. The respondent disagrees wholly or partially with the finding, in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons therefore. Additionally, as to each Grand Jury recommendation, your responding agency shall report one of the following actions: 1. The recommendation has been implemented, with a summary regarding the implemented action. 2. The recommendation has not yet been implemented, but will be implemented in the future, with a time frame for implementation. 3. The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a time frame for the matter to be prepared for discussion by the officer or director of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This time frame shall not exceed six months from the date of publication of the Grand Jury report. 4. The recommendation will not be implemented because it is not warranted or reasonable, with an explanation therefore. Please submit your responses in all of the following ways: 1. Responses to be placed on file with the Clerk of the Court by the Court Executive Office. • Prepare original on your agency's letterhead, indicate the date of the public meeting that your governing body approved the response address and mail to Judge Buchwald. Hon. Gerald J. Buchwald Judge of the Superior Court Hall of Justice 400 County Center; 8`h Floor Redwood City, CA 94063 -1655. 2. Responses to be placed at the Grand Jury website. Copy response and send by e-mail to: grand 4uryQ)sanmateocourt.org. (Insert agency name if it is not indicated at the top of your response.) 3. Responses to be placed with the clerk of your agency. File a copy of the response directly with the clerk of your agency. Do not send this copy to the Court. For up to 45 days after the end of the term, the foreperson and the foreperson's designees are available to clarify the recommendations of the report. To reach the foreperson, please call the Grand Jury Clerk at (650) 599 -1200. If you have any questions regarding these procedures, please do not hesitate to contact Paul Okada, Chief Deputy County Counsel, at (650) 363 -4761. Very truly yours, ohn C. Fitton Court Executive Officer JCFA Enclosure cc: Hon. Gerald J. Buchwald Paul Okada /information Copy: City Manager -2- 2 Does San Mateo County Dispatch Issue Need 13 Separate Police Centers? Are multiple independent police dispatch centers in San Mateo County necessary or cost effective? Summary The population of the cities of San Mateo County is 720,000. This population is served by 15 fire departments and/or districts, including the County's, and 16 police departments including the Sheriff.' There is one dispatch center that deploys emergency information for fire, and medical emergencies. Thirteen separate dispatch centers deploy emergency information for police. Dispatch centers are those that respond to 9 -1 -1 calls for fire, medical and police. This Grand Jury report focuses on the redundancy of police dispatch centers in our County. The Grand Jury advocates for continued consolidation of police dispatch services. Consolidation is good fiscal policy. All the cities that have consolidated —and the taxpayers in those cities — have benefitted fiscally from consolidation. Cities that have consolidated with other cities spend on average $11.59 less per 9 -1 -1 call. Furthermore, dispatch consolidation enhances safety because it provides dispatch depth for handling large emergencies, justifies having a dedicated dispatch team not distracted by tangential responsibilities, and provides better training programs for the intense dispatcher job. Cities that have consolidated this service with other cities report no drop -off in the quality of service. During the last 12 years, efforts to consolidate dispatch have been successful. The number of police dispatch centers has been reduced from 22 to 13. To continue and to accelerate the process, the elected leaders of the cities of San Mateo County should drive the effort to consolidate dispatch services and should not be distracted by perceived problems and pressures to resist change. Also smaller cities should contract with larger cities or the County Public Safety Communications Center to manage police dispatch during off -peak hours such that no city has less than two dispatchers on duty at any one time. Background Public safety dispatchers work in dispatch centers and are responsible for dispatching fire and medical crews and/or law enforcement officers to emergencies that occur within their ' Excludes the police district of Broadmoor. -3- jurisdictions. Dispatch centers receive and document incoming calls, transmit messages to appropriate personnel, and maintain logs of the daily activities with the help of computer aided dispatch systems (CADs). They operate 24 hours per day, 365 days per year. What happens when you call 9 -1 -1 from a landline in San Mateo County? All 9 -1 -1 calls in San Mateo County are transmitted to dispatch centers. If you are calling 9 -1 -1 from a landline in one of the cities in Figure 1, your call will be received directly by dispatchers at the San Mateo County Public Safety Communications Center (PSC). The information you provide will be entered into a CAD that police dispatchers and dispatchers for fire and medical emergency at the PSC can instantly see. If you are calling from a landline in one of the cities in Figure 2, a dispatcher in a local police department will answer your call. If the call involves medical emergency or fire, that call will be forwarded to the PSC and entered into the CAD system there. The dispatcher answering the call will see the address from which a landline call is made. What happens when you call 9 -1 -1 from a cell phone in San Mateo County? If you are calling from a cell phone, the CAD will determine the area from which you are calling, but not your specific location, so more information will be required from you. Also, if there are no cell towers to triangulate your call, your call will be automatically routed to the California Highway Patrol, and several minutes may pass until you are connected to the nearest dispatch center. Forty to 60 percent of calls are from cell phones. Fire and Medical dispatch There are 15 different fire departments or districts in San Mateo County Whether your call goes to the PSC directly as in Figure 1, or the call is forwarded from a police station per Figure 2, all 9 -1 -1 calls for fire and emergency medical services in the County are dispatched through a single operation, the PSC. When you connect with the PSC for fire or emergency medical, the PSC will dispatch an Advanced Life Support provider from the closest fire station and the closest ambulance to the scene regardless of what city or district those emergency vehicles are in. If you live in an urban area, emergency personnel from your fire department should arrive within 6 minutes and an ambulance (or transport vehicle, as ambulances are sometimes called) should arrive within 13 minutes of your call — unless the ambulance call is specifically cancelled. Of non - police calls, about 4 percent are for fire and over 60 percent are for medical help. Others are for lock -outs and other non - emergency requests. Police Dispatch There are 16 Police Departments, including the San Mateo County Sheriff, in San Mateo County. Thirteen of those departments (including the Sheriff) maintain their own police dispatch. Two departments contract with other cities and one department contracts with the County for police dispatch. Five cities in the County do not have their own police departments; they contract with the Sheriff s Office for all police services including dispatch. This report focuses on police dispatch and the potential for consolidating police dispatch services. -4- Call From Portola Valley Woodside HalfMoon Bay Millbrae East Palo Alto San Carlo: Call From Brisbane Collin B elmont Pa cifica Atherton Hillsborough Burlingame Foster City Menlo Park Sall Bruno South SanFrancisc0 Redwood City City of Sall Mateo Daly City Figure 1 Public Safety Communications Center Figure 2 City Dispatch Centers -- > Police - -� Fire ----- Ambulance Public Safety C011llllunlca dolls Center Police Fire Ambulance Issues Pertaining to the Consolidation of Police Dispatch Table 1 below shows how the 20 cities in San Mateo County, arranged by population, provide dispatch services. It is designed to show which cities contract out services, which cities manage their own and the comparative costs. With respect to call volume, note that some cities define call volume as the total number of calls received, while others define call volume as the number of calls to which dispatchers respond. With respect to the number of dispatchers, some cities may employ per diem dispatchers not included here and, in many cities, dispatchers have duties in addition to dispatch. 4 -6- Table 1 SAN MATEO COUNTY CITIES THAT CONTRACT FOR POLICE DISPATCH Agency Contracts With Population 2010 Call Volume # Dispatchers Annual Cost ($) Cost per Call ($ Brisbane City of San Mateo 4,282 7,778 4 140,000 18 Town of Portola Valley County* 4,353 2,454 5 40,820 17 Town of Woodside County* 5,287 5,289 6 81,906 15 Half Moon Bay County* 11,324 13,525 6 203,341 15 Millbrae County* 21,532 21,000 8 233,832 11 East Palo Alto County 28,155 32,000 6 799,081 25 San Carlos County* 28,406 28'480 ** 13 461,000 17 Pacifica SSF 37,234 28,196 11 600,000 21 *Also contracts for police services with County Sheriff Average $18.45 ** 1year call volume before going to County SAN MATEO COUNTY CITIES THAT PROVIDE OWN POLICE DISPATCH Town of Atherton 7,500 6865 9* $328,392 48 Hillsborough 10,825 12,101 4 616,000 51 Belmont 25,835 27,525 5 729,936 27 Burlingame 28,806 30,864 6 891,491 29 Foster City 30,567 32,241 6 911,000 28 Menlo Park 32,026 44,161 8 1,583,192 39 San Bruno 41,114 28,959 6 831,714 29 South San Francisco 63,632 62,613 13 2,041,922 32 Redwood City 76,814 79,930 11 2,163,799 27 City of San Mateo 97,207 68,767 13 1,881,747 27 Daly City 101,823 72,632 16 2,041,305 28 Average $30.04 * Atherton employs 9 part-time dispatchers. Note: Some call volumes were extrapolated from less than 12 months data. Pacifica has been with SSF since 10/3/11. Colma is not listed above because it contracts only its nighttime coverage to SSF and because its high cost per call Is anomalous. Data for Colma is 1,792 population, 7,162 calls per year, 5 dispatchers, annual cost of $897,700 and average cost per call of $125. W 1. Cost Effectiveness The data from Table 1 demonstrate that it is less expensive to consolidate services with another agency than to run a standalone dispatch operation. The average cost per call for cities that contract out dispatch services is $18.45 while the average cost for cities that operate their own dispatch is $30.04. Not shown in Table 1 is that cities such as San Mateo, Redwood City, Menlo Park and South San Francisco can reduce their costs by bringing in one or more partners. As one city manager told the Grand Jury: expect a 15% to 20% in cost savings just from sharing overhead. 2. Dispatch Depth Some small cities, per Table 1 above, have just a few dispatchers and may have only one dispatcher on duty at any given time. For example, when the gas line in San Bruno exploded on September 9, 2010, at about 6:11 pm, there was only one dispatcher on duty in the San Bruno Police Department to handle a huge volume of 9 -1 -1 calls. The dispatcher was soon joined by one person from the Records Department, but they were overwhelmed by the number of calls. About 26 minutes later, personnel from the PSC and others arrived in San Bruno and set up Emergency Dispatch at the scene. To prevent the one - dispatcher scenario, Colma has contracted with South San Francisco for night dispatch service. South San Francisco has a minimum of two dispatchers on duty at all times. The PSC has a minimum of 9 dispatchers at all times. All those interviewed believe that maintaining depth in dispatch centers is desirable. Related to dispatch depth, some smaller cities lack critical mass to employ dispatchers or dispatch supervisors who are fully dedicated to the dispatch role. In these cases they are asked to assume additional responsibilities. Some of those interviewed by the Grand Jury expressed strong feelings that a dispatcher's job is intense and should not be combined with other - distracting responsibilities. 3. Levels of Service Each city establishes its own level of service for police. For instance, some police departments respond to non -injury auto accidents while others do not. Concern is sometimes raised that the consolidated police dispatch center cannot handle these differences between jurisdictions effectively. In interviews the Grand Jury learned that these differences are typically accommodated without problem. 4. Technology Infrastructure Every police dispatch center depends upon a complex assortment of hardware and software including CAD systems, records management systems and either digital or analog radio communications systems. From interviews the Grand Jury found that CAD systems used by the PSC and city police dispatch centers generally are not interoperable. Various system vendors and technologies have been utilized across the County. There are also new and emerging federal standards for public safety communications systems and, in some cases, federal grants are available for local government agencies to upgrade to newer systems. 3 -8- Given the diversity of CAD, records management and communications systems used in law enforcement agencies across the County, systems migration represents an important factor to be evaluated whenever consolidation of dispatch centers is being considered. From interviews, the Grand Jury learned that technology consolidation can be and has been managed effectively in the several cases of police dispatch consolidation already completed in the County. 5. Some Police Dispatch Consolidation Experiences Within San Mateo County three cities have contracted with other cities to provide dispatch services (not including the contracting of over -night dispatch by Cohna to South San Francisco). San Carlos — Menlo Park. In 2006, San Carlos contracted with Menlo Park for dispatch services. A 2008 report by the San Mateo County Civil Grand Jury investigated the impact of the consolidation.2 The report noted that the one -time cost to the San Carlos Police Department for CAD and records management system consolidation was $186,000. But the report also said that consolidation saved San Carlos approximately $244,000 per year in reduced staffing costs, such that even in the first year savings were achieved. The report said that call response times for both cities remained at the same three to five minutes level that they were prior to the consolidation. The report concluded that the dispatch center consolidation "...has allowed both communities to have access to a state -of -the -art communications system that greatly enhances the ability of the police dispatchers to serve a much larger geographical area and still maintain the former high level of service. In the process, the consolidation has been financially beneficial to both SCPD and MPPD." It should be noted that San Carlos contracted with the County Sheriff's office for all law enforcement services including dispatch in late 2010. Pacifica — South San Francisco. In 2011, as part of overall city budget cuts of $1.5 million, the Pacifica Police Department was asked to reduce department expenses by $630,000 per year. The Pacifica City Council approved the Police Department's recommendation to contract its police dispatch services to South San Francisco, saving Pacifica approximately $300,000 per year. As was the case with San Carlos and Menlo Park, equipment modifications were required, and Pacifica received a $300,000 federal grant to install a new and compatible records management system. Pacifica expected to save $280,000 to $300,000 in its first year of outsourcing dispatch services, although there were cost overruns in the transition. An official from Pacifica told that Grand Jury that the first six months with South San Francisco police dispatch has been excellent with the transition being almost seamless with no observable impact on response times. Brisbane — San Mateo. In 2003, the City of Brisbane ended its contract for police dispatch with the PSC and contracted instead with the City of San Mateo, in order to take advantage of expanded services including a modernized records management system that the merger would provide. New software was required for the change. There was no fiscal impact cited for this change.3 The current annual cost to Brisbane is $140,000. 2 http: / /www.sanmateocourt.org /documents /grand i u ry/2007/po lice com services.pdf a http: / /maii.smrn.com /piPermaiI /brsnet /2003 - August /000348.htmI Staff reports. See VIII, item A. 7 In interviews the Grand Jury heard that South San Francisco, the City of San Mateo, Menlo Park, Redwood City, and the PSC all have the capacity to extend their dispatch services to additional cities. 6. The County Dispatch Option As was noted above, the dispatch relationship between Menlo Park and San Carlos ended when San Carlos contracted with the San Mateo County Sheriff for police services. All cities that contract with the Sheriff for police also use the PSC for dispatch, per Table 1 above. Six cities contract with the PSC through the Sheriff, and one city, East Palo Alto, has its own police department but contracts with the PSC for dispatch. The PSC employs 10 police dispatchers and 15 fire dispatchers. Eight of its dispatchers are cross- trained to execute all dispatch duties. There are at least nine dispatchers and one supervisor on duty at all times. While the fire / medical dispatch function in the PSC has a back- up agreement with the City of Redwood City, the police dispatch function has no back -up agreement with another facility. The PSC with the Sheriff s Office has operated a records management system called Tiburon since 1999. While it was state -of -the -art at the time, technology has evolved to the point where it is now lacking important capabilities that other local dispatch operations have. The Sheriffs Office is now in the process of transitioning to a newer records management system called RIMS, which is also used by many police dispatch operations in the County, including Daly City, South San Francisco, Foster City, Menlo Park, Pacifica, Half Moon Bay, San Carlos, Belmont, Atherton, East Palo Alto and Redwood City. The conversion, expected to be complete by the end of 2012, will enhance interoperability with other cities using the RIMS system and make it easier for more cities to contract with the Sheriff for police and dispatch services in the future. Most individuals from the cities interviewed by the Grand Jury said it would not be viable for the PSC to become the sole provider of police dispatch services in the County because: • The PSC does not currently have the physical capacity at its present location to absorb all County police dispatch. • There should be at least one other dispatch center in the County, in a geographically disparate area, to manage risk. 7. Police vs. Fire Dispatch The PSC is the dispatch center for the County -wide "mutual aid" system. This means that in an emergency, whether it is for fire or police or both, public safety officials are directed to respond regardless of geographical boundaries. It is a seamless response system which is admired by all those interviewed by the Grand Jury. Fire and emergency dispatch and police dispatch operate over different networks, due in part to historical factors. However, there are real differences in response requirements. Fire and emergency response situations tend to be what are called "static" or focused on one location. When a dispatcher deals with a medical emergency he or she works from a computer driven 8 _1n_ protocol in which the problem is ascertained and advice to deal with it is given to the caller while help is on the way. Police response situations are by contrast often "dynamic" or in motion, requiring more two -way communication between dispatchers and police officers in the field and potentially more cooperation in the field. Much of the call volume is "police initiated" rather than citizen initiated, informing the dispatcher, for example, that the police officer is involved with a traffic violation. The Sheriff's geographical jurisdiction is countywide, and so is the coverage for its primary and secondary channels. A County -wide Mutual Aid Channel (called the Green Channel) is common to all police agencies in the County and all dispatch centers. It allows for communications coordination for incidents requiring mutual aid or communication between agencies where the scope of communication is larger than the one provided by agency primary channel, and supports the adage that "crime knows no boundaries." Car chases would be a common Green Channel use. The footprint for the Green Channel is San Francisco to south of Mountain View. The County also operates a Homeland Security funded service called "cop link" linking San Mateo and its cities to other counties in our geographical region. 8. Other Attempts Made To Consolidate Police Dispatch Services The City Managers in the County have been considering and promoting the sharing of police dispatch and other services for 12 years and under the pressure of shrinking revenues have been making incremental progress. However, in interviews the Grand Jury was told that there is continual reluctance from some City Councils to institute change, in part due to reluctance to give up local autonomy. Investigation To research this report, the San Mateo County Civil Grand Jury surveyed the Cities and police departments of the County and interviewed: • Representatives from the County Communications Public Safety Center • A City Manager representing the Association of City Managers • Two Fire Chiefs Three Police Chiefs and other police personnel • A Sheriffs Office representative. Findings The Grand Jury finds that: 1. In San Mateo County there are 15 different fire departments or districts, all of which use the Public Safety Communications Center for dispatch. The Redwood City Fire Station on Marshall Street is the back -up facility for fire dispatch. 2. There are 16 Police Departments in the County, including the San Mateo County Sheriff. 3. The number of police dispatch centers in the County has been reduced from 22 to 13 over the last 12 years. 4. For those cities operating their own dispatch centers the average cost per call is $30.04. For those cities contracting out dispatch the average cost per call is $18.45. Some of the cost difference is due to the fact that dispatchers in many cities perform additional duties while cities that contract out are just paying for dispatch services. 5. Pacifica and San Carlos each realized large cost savings when they contracted with other cities for police dispatch. These savings, taken together with the low cost per call noted above for cities contracting out dispatch, demonstrate that consolidation of police dispatch represents a significant cost reduction opportunity for cities with a standalone police dispatch function. 6. Some municipal police dispatch centers have only one dispatcher on duty at certain times. Some have a minimum of two. 7. Larger police dispatch centers have dedicated dispatch teams, not distracted by tangential responsibilities, and tend to provide better training programs for the intense dispatch job. 8. The PSC has a minimum of nine dispatchers on duty at all times. 9. There is no back -up for the law enforcement dispatch portion of the PSC, even though the PSC itself is a back -up center for other police dispatch centers in the County. 10. No single dispatch site is currently available that can handle all police dispatch. Several dispatch centers, including South San Francisco, the City of San Mateo, Redwood City, Menlo Park and the PSC, have facilities with the capacity to expand to provide police dispatch services to additional jurisdictions. 11. The County Sheriff owns, and the PSC operates, the "Green Channel" (a proprietary radio communications channel) which enables interoperability across all law enforcement departments and through which mutual aid from emergency - response agencies is achieved. 12. All those interviewed believe that dispatch consolidation is beneficial, and most of those interviewed believe the County should have more than one dispatch center. 13. Factors that hinder consolidation include the perceived need for local dispatchers, the fact that some dispatchers also have other responsibilities, the incompatibility of equipment, and differences in the levels of service offered by various police departments. Grand Jury interviews revealed that cities that have completed consolidation of police dispatch have found these issues to be manageable. 14. Elected officials in some cities have been reluctant to consolidate police dispatch. 10 _12_ 15. All cities that have outsourced police dispatch services, either to other cities or to the County, pay considerably less for dispatch services without degradation of service. Conclusions The Grand Jury concludes that: 1. The consolidation of dispatch departments is fiscally prudent, and fiscally beneficial to all parties involved. 2. The operation of dedicated dispatch centers in smaller jurisdictions is not cost effective and presents the challenges of providing adequate coverage during non -peak hours and sufficient coverage if a major emergency occurs. Dispatchers operate under intense pressure when responding to 9 -1 -1 calls. They should be well- trained and free from competing responsibilities during their work shifts. 4. Dispatch consolidation enhances safety because it provides dispatch depth for handling large emergencies, justifies having a dedicated dispatch team not distracted by tangential responsibilities, and enables better training programs. 5. Several dispatch centers can easily accommodate more dispatch consoles and represent excellent alternatives for other cites considering contracting for police dispatch services. 6. A back -up arrangement with another facility for the law enforcement dispatch function in the Public Safety Communications Center should be developed. 7. Most of the objections to consolidation are not significant obstacles in practice. These include the perceived need for proximity, the different levels of service police departments provide, and differences of equipment in a quickly changing technological environment. 8. Interoperability with other regions of the state and nation can, and in the future will, improve response to natural and man -made disasters and facilitate the consolidation of public safety dispatch functions regionally. 9. The Grand Jury believes that in the long term the County would be well -served by consolidating law enforcement dispatch to two to three regional centers within the County. 10. City Councils should take a leadership role in driving consolidation of police dispatch centers. 11 -13- Recommendations The Grand Jury recommends to the City Councils of the Cities of San Mateo County that: 1. "Off -peak hour" programs be implemented in which smaller cities contract with larger dispatch centers to take over dispatch during off -peak hours such that no city has fewer than two dispatchers on duty at any one time. 2. The City Council members take a leadership role on behalf of their constituents to drive consolidation of police dispatch across the County. The Grand Jury recommends to the County Board of Supervisors that it: 1. Directs the County Office of Public Safety Communications to develop an arrangement with another facility for back -up of its law enforcement dispatch functions. 12 1d Does San Mateo County Need 13 Separate Police Dispatch Centers? Response to Grand Jury Report Findings and Recommendations: Findings: 1. In San Mateo County there are 15 different fire departments or districts, all of which use the Public Safety Communications Center for dispatch. The Redwood City Fire Station on Marshall Street is the back -up facility for fire dispatch: Respondent (City of South San Francisco) agrees with the finding. 2. There are 16 Police Departments in the County, including the San Mateo County Sheriff. Respondent disagrees with the finding. We count 17 police departments within the County, including the San Mateo County Sheriffs Office. 1. Daly City Police Department 2. Broadmoor Police Department 3. Brisbane Police Department 4. Colma Police Department S. Pacifica Police Department 6. South San Francisco Police Department 7. San Bruno Police Department 8. Burlingame Police Department 9. Hillsborough Police Department 10. San Mateo Police Department 11. Foster City Police Department 12. Belmont Police Department 13. Redwood City Police Department 14. Atherton Police Department 15. Menlo Park Police Department 16. East Palo Alto Police Deparment 17. San Mateo County Sheriff s Office 3. The number of police dispatch centers in the County has been reduced from 22 to 13 over the last 12 years. Respondent disagrees with the finding. We believe there were 16 law enforcement dispatch centers 12 years ago and now there are 13. (San Francisco International Airport is not counted.) 1L PSAP Agency 12 Years Ago Now Daly City Yes Yes Pacifica Yes No Brisbane No No South San Francisco Yes Yes Broadmoor No No Colma Yes Yes San Bruno Yes Yes Millbrae Yes No Burlingame Yes Yes Hillsborough Yes Yes San Mateo Yes Yes Foster City Yes Yes Belmont Yes Yes San Carlos Yes No Redwood City Yes Yes Atherton Yes Yes Menlo Park Yes Yes San Mateo County PSC Yes Yes 4. For those cities operating their own dispatch centers the average cost per call is $30.04. For those cities contracting out dispatch the average cost per call is $18.45. Some of the cost difference is due to the fact that dispatchers in many cities perform additional duties while cities that contract out are just paying for dispatch services. Respondent disagrees wholly with this finding. The County's published budget shows that its budgeted cost to operate the .Public Safety Communications Center during the 2011 -12 fiscal year was $9,651,774. The San Mateo County Public Safety Communications workload and performance indicators report for 2011 states that 273,007 incidents were processed. Using the calculations referenced in the Grand Jury Report, we can infer the cost per incident is $35.34. The Grand Jury report states that South of San Francisco's cost to dispatch an incident is $32.00. If we accept the amount of $32.00 as the cost to dispatch an incident, then our City would pay an additional $3.00 per incident to the County for similar service. In addition, the City of SSF would incur additional expense to backfill at least two clerical -16- positions that would be required to handle administrative work currently handled by police dispatchers. 5. Pacifica and San Carlos each realized large cost savings when they contracted with other cities for police dispatch. These savings, taken together with the low cost per call noted above for cities contracting out dispatch, demonstrate that consolidation of police dispatch represents a significant cost reduction opportunity for cities with a standalone police dispatch function. Respondent partially disagrees with this finding. Calculating cost savings is very complicated because the expense of managing police information is usually coupled closely with dispatch operations. This cost must first be separated from dispatch operations expense before meaningful savings calculations can be made. Outsourcing dispatch operations will generally not significantly reduce information management costs. The potential savings from agency to agency does not linearly scale. The size of the agency and the nature of the organization must also considered. 6. Some municipal police dispatch centers have only one dispatcher on duty at certain times. Some have a minimum of two. Respondent agrees with this finding. 7. Large police dispatch centers have dedicated dispatch teams, not distracted by tangential responsibilities, and tend to provide better training programs for the intense dispatch job. Respondent partially disagrees with this finding. The City of South San Francisco generally agrees with this statement and recognizes the critical need to have sufficient dispatch staff on -duty at all times to handle critical incidents. This level of staffing also provides the flexibility to have emergency dispatchers handle some clerical tasks during periods of low activity. This practice is a prudent and efficient strategy for maximizing employee productivity. Training programs vary from agency to agency. The quality of training provided is not dependant on the size of the agency, but rather the ability of the trainers to provide training that is relevant and consistent with industry standards and requirements. -17- 8. The PSC has a minimum of nine dispatchers on duty at all times. Respondent agrees with this finding. 9. There is no back -up for the law enforcement dispatch portion of the PSC, even though the PSC itself is a back -up center for other police dispatch centers in the County. Respondent agrees with this finding. 10. No single dispatch site is currently available that can handle all police dispatch. Several dispatch centers, including South San Francisco, The City of San Mateo, Redwood City, Menlo Park, and PSC have facilities with the capacity to expand to provide police dispatch services to additional jurisdictions. Respondent agrees with this finding. Respondent is of the opinion there should be no fewer than three police dispatch centers in the County, and each dispatch center should have a disaster recovery plan that includes a relocation site. 11. The County Sheriff owns, and the PSC operates, the "Green Channel' (a proprietary radio communications channel) which enables interoperability across all law enforcement departments and through which mutual aid from emergency- response agencies is achieved. Respondent wholly disagrees with this finding. The Emergency Services JPA owns the shared law enforcement mutual aid radio system, including the "Green Channel. " The cities and the County jointly own and fund this resource. Four wide -area radio channels are accessible by all city police departments and the Sheriffs Office. The law enforcement mutual aid radio system allows all agencies to seamlessly communicate by radio. 12. All those interviewed believe that dispatch consolidation is beneficial, and most of those interviewed believe the County should have more than one dispatch center. Respondent agrees with this finding. 13. Factors that hinder consolidation include the perceived need for local dispatchers, the fact that some dispatchers also have other responsibilities, the incompatibility of equipment, and differences in the levels of service offered by various police departments. Grand Jury interviews revealed that cities that have completed consolidation of police dispatch have found these issues to be manageable. -18- Respondent agrees with this finding. 14. Elected officials in some cities have been reluctant to consolidate police dispatch. Respondent agrees with this finding. 15. All cities that have outsourced police dispatch services, either to other cities or to the County, pay considerably less for dispatch services without a degradation of service. Respondent partially disagrees with this finding. In order to accurately measure cost savings and service levels, it is important to factor in the size of the agency being consolidated. Thus far, dispatch centers in San Mateo County that have consolidated have stemmed from small to medium sized police departments, whose dispatch centers prior to consolidation had only one dispatcher on duty during most times. Larger agencies may not realize a cost savings and may end up paying more for a lesser level of service if they were to consolidate. Recommendations: 1. "Off -peak hour" programs be implemented in which smaller cities contract with larger dispatch centers to take over dispatch during off -peak hours such that no city has fewer than two dispatchers on duty at any one time. This recommendation has been implemented. South San Francisco has been dispatching for the City of Colma during "off -peak hours" since the late 1960s. 2. The City Council members take a leadership role on behalf of their constituents to drive consolidation of police dispatch across the County. This recommendation has been implemented. The South San Francisco City Council members recognize the benefit, cost savings, and reasonableness of consolidated police dispatch, as evidenced by the successful consolidation of South San Francisco and Pacifica dispatch centers. The City of South San Francisco is committed to continued efforts of acquiring additional customer agencies. -19- Staff Report DATE: August 22, 2012 TO: Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: A RESOLUTION REVIEWING AND APPROVING THE FUNDING EXCHANGE FOR THE ONEBAYAREA GRANT (OBAG) — CYCLE 2 LOCAL STREETS AND ROADS, AUTHORIZING THE FILING OF AN APPLICATION FOR STATE LOCAL PARTNERSHIP PROGRAM (SLPP) IN LIEU OF FEDERAL SURFACE TRANSPORTATION PROGRAM (STP), COMMITTING THE NECESSARY MEASURE A MATCH, STATING THE ASSURANCE TO COMPLETE THE PROJECT, AND AMENDING THE 2012 -13 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $1,002,110 WITH THE INCLUSION OF THE 2013 STREET OVERLAY PROJECT. It is recommended that the City Council adopt a resolution reviewing and approving the funding exchange of the OneBayArea Grant (OBAG) — Cycle 2 Federal Surface Transportation Program (STP) funds, authorizing the filing of an application for State Local Partnership Program (SLPP) in lieu of Federal Surface Transportation Program (STP), committing the necessary Measure A match, stating the assurance to complete the project, and amending the 2012 -13 Capital Improvement Program budget by $1,002,110 with the inclusion of the 2013 Street Overlay Project. BACKGROUND/DISCUS SION In February 2010, the City /County Association ofGovernments of San Mateo County (C /CAG) Board adopted a funding commitment for Local Streets and Roads that included both Cycle 1 and Cycle 2 Surface Transportation Program (STP) funds. Approximately $6 million was committed under the MTC Cycle 2 "block grant' framework, which is referred to as "Scenario B ". In July 2011, the Metropolitan Transportation Commission (MTC) changed the framework for Cycle 2 to a new program called the "OneBayArea Grant" (OBAG). Under OBAG, the C /CAG is expected to receive approximately $8.2 million in STP funds to fund projects. Using the C /CAG adopted Cycle 2 framework, the City of South San Francisco expects to receive $501,055 in federal STP funds for Local Streets and Roads preservation under OBAG. Staff Report Subject: A RESOLUTION REVIEWING AND APPROVING THE FUNDING EXCHANGE FOR THE ONEBAYAREA GRANT (OBAG) — CYCLE 2 LOCAL STREETS AND ROADS, AUTHORIZING THE FILING OF AN APPLICATION FOR STATE LOCAL PARTNERSHIP PROGRAM (SLPP) IN LIEU OF FEDERAL SURFACE TRANSPORTATION PROGRAM (STP), COMMITTING THE NECESSARY MEASURE A MATCH, STATING THE ASSURANCE TO COMPLETE THE PROJECT, AND AMENDING THE 2012 -13 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $1,002,110 WITH THE INCLUSION OF THE 2013 STREET OVERLAY PROJECT. Page 2 of 3 On May 17, 2012, the joint MTC and Association of Bay Area Governments (ABAG) adopted Resolution No. 4035 outlining the OBAG. OBAG is composed of three fund sources, Surface Transportation Program (STP), Congestion Mitigation and Air Quality (CMAQ), and State Transportation Improvement Program - Transportation Enhancement (STIP -TE) funds. STP is the grant funding source used to address roadway rehabilitation work under the Local Streets and Roads program. The San Mateo County Transportation Authority (SMCTA) is the recipient of approximately $8.7 million in State Local Partnership Program (SLPP) funds and has the desire to exchange those funds with C /CAC's OBAG share of federal Surface Transportation Program (STP) funds. Under this exchange proposal, an agency would choose to receive their Local Streets and Roads funds in either federal STP funds or state SLPP funds. If the City of South San Francisco opts to exchange STP funds for SLPP funds, the project would be subject to a March 2013 delivery deadline but would follow state fund delivery processes instead of the federal -aid process. The City of South San Francisco would also be required to match the SLPP funds dollar for dollar with Measure A funds. If the City of South San Francisco opts to keep their share in STP funds, the project would be subject to the federal aid local match requirement and the federal delivery process and deadlines. This fund exchange proposal was presented, in detail, at a special meeting held with public works directors on June 18, 2012. Most agencies were interested in the proposal so the fund exchange proposal was formally presented to the C /CAG Congestion Management Program Technical Advisory Committee (CMP TAC) and was recommended for approval on July 19, 2012. On July 12, 2012, the Director of Public Works submitted a letter to C /CAG wishing to participate in the funds exchange pending Council approval. Attached is the formal resolution requesting that the City of South San Francisco receive its share of Local Streets and Roads funds in SLPP. Resolutions are due to C /CAG by September 2012. The following MTC eligibility requirements, related to housing certification and complete streets, apply to both funding sources and will be completed by the Planning Division in time to meet the funding deadlines: 1. Complete Street Requirements -Cities must adopt a complete street policy resolution no later than January 31, 2013. MTC staff will provide minimum requirements for this resolution. A Staff Report Subject: A RESOLUTION REVIEWING AND APPROVING THE FUNDING EXCHANGE FOR THE ONEBAYAREA GRANT (OBAG) — CYCLE 2 LOCAL STREETS AND ROADS, AUTHORIZING THE FILING OF AN APPLICATION FOR STATE LOCAL PARTNERSHIP PROGRAM (SLPP) IN LIEU OF FEDERAL SURFACE TRANSPORTATION PROGRAM (STP), COMMITTING THE NECESSARY MEASURE A MATCH, STATING THE ASSURANCE TO COMPLETE THE PROJECT, AND AMENDING THE 2012 -13 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $1,002,110 WITH THE INCLUSION OF THE 2013 STREET OVERLAY PROJECT. Page 3 of 3 jurisdiction can also meet this requirement through a general plan that complies with the California Complete Streets Act of 2008. In next funding cycles, the general plan adoption will be an eligibility requirement. 2. Housing Element Requirement - A jurisdiction is required to have its general plan housing element adopted and certified by the California Department of Housing and Community Development (HCD) for 2007 -14 RHNA prior to January 31, 2013. If a jurisdiction submits its housing element to the state on a timely basis for review, but the State's comment letter identifies deficiencies that the local jurisdictions must address in order to receive HCD certification, then the jurisdiction may submit a request to the Joint MTC Planning / ABAG Administrative Committee for a time extension to address the deficiencies and resubmit its revised draft housing element to HCD for re- consideration and certification. FUNDING The 2012 -13 Capital Improvement Program will be amended to include the 2013 Street Overlay Project with a project budget of $1,002,110. The budget amendment includes $501,055 in state grant funding and $501,055 in Measure A matching funds. CONCLUSION Consideration of the funding exchange would allow the City to exchange federal OBAG STP funding for state SLPP funding. SLPP funds are less restrictive than OBAG STP funds which must follow the federal -aid process. This would allow the City to overlay streets over a greater area and under easier administrative processes. Staff is able to meet the project timelines for the SLPP funding. By. Terry White( Director of Pelf is Works Attachment: Resolution rIM1071 Approved C) ry M. Nagel City Manager RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR STATE LOCAL PARTNERSHIP PROGRAM (SLPP) IN LIEU OF FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) AND COMMITTING THE NECESSARY MEASURE A MATCH AND STATING THE ASSURANCE TO COMPLETE THE PROJECT AND AMENDING THE 2012 -13 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $13002,110 WITH THE INCLUSION OF THE 2013 STREET OVERLAY PROJECT. WHEREAS, The City of South San Francisco (herein referred to as APPLICANT) is submitting an application to the City/ County Association of Governments of San Mateo County (C /CAG) and the San Mateo County Transportation Authority ( SMCTA) for $501,055 in funding from the State Local Partnership Program (SLPP) for the 2013 Street Overlay Project (herein referred to as PROJECT) in lieu of the MTC Resolution, No. 4035, Federal Cycle 2 Program (FY 2012 -13, FY 2013 -14, FY 2014 -15, and FY 2015 -16) OneBayArea Grant (OBAG) for Local Streets and Roads Preservation; and WHEREAS, the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006, approved by the voters as Proposition 113 on November 7, 2006, authorized $1 billion to be deposited in the State -Local Partnership Program (SLPP), to be available, upon appropriation by the Legislature, for allocation by the Commission over a five -year period to eligible transportation projects nominated by eligible transportation agencies; and WHEREAS, the Legislature enacted implementing legislation (AB 268) in 2008 to add Article 11 (commencing with Section 8879.66) to Chapter 12.491 of Division 1 of Title 2 of the Government Code, and proposed a 2012 -13 budget includes an appropriation for the program's fifth and final year; and WHEREAS, the SMCTA is the recipient of $8,615,500 in SLPP funds and has the desire to exchange dollar for dollar those funds with C /CAC's OBAG share of federal Surface Transportation Program (STP) funds; and WHEREAS, C /CAG will distribute those SLPP funds to local jurisdictions which desire to receive SLPP funds in lieu of federal STP funds for Local Streets and Roads Preservation; and WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for -1- the nine counties of the San Francisco Bay region; and WHEREAS, pursuant to the Metropolitan Transportation Commission (MTC), eligible project sponsors wishing to receive SLPP in lieu of federal Surface Transportation Program funds for a project shall submit an application with C /CAG for review and inclusion in the Metropolitan Planning Organization (MPO), Transportation Improvement Program (TIP); and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 4035, revised) that sets out procedures governing the application and use of STP /CMAQ funds; and WHEREAS, MTC requires that eligibility requirements and policies adopted by Resolution No. 4035 be imposed on recipients of any fund source substituted for OBAG STP /CMAQ funds; and WHEREAS, APPLICANT is an eligible project implementing agency for SLPP funds; and WHEREAS, as part of the application for SLPP funding, C /CAG requires resolution adopted by the responsible implementing agency stating the following: 1. the commitment of necessary Measure A matching funds of at least 50 %; and 2. that the APPLICANT understands that the SLPP funding is fixed at the programmed amount, therefore any cost increase cannot be expected to be funded with additional SLPP funds; and 3. that a complete "request for funding allocation package for a capital project will be submitted to Caltrans by March 2013, in order to meet the June California Transportation Commission allocation deadline of June 2013; and 4. the assurance of the APPLICANT to complete the project as described in the SLPP programming documentation, and as included in MTC's TIP; and 5. that the project will comply with all the project- specific requirements as set forth in the SLPP program; and 6. the assurance that the project will be eligible to receive funds per MTC Resolution No 4035 project eligibility requirements; and 7. that by accepting this SLPP fund exchange, C /CAG will have met its second cycle commitment of Local Streets and Roads obligation to the APPLICANT. WHEREAS, the 2012 -13 Capital Improvement Program budget is proposed to be amended by $1,002,110 with the inclusion of the 2013 Street Overlay Project, of which $501,055 is from Measure A and $501,055 is from State SLP funds. NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT under the State Local Partnership Program (SLPP); and -2- BE IT FURTHER RESOLVED that the APPLICANT by adopting this resolution does hereby state that: 1. APPLICANT will provide ($501,055) in Measure A matching funds; and 2. APPLICANT understands that the SLPP funding for the project is fixed at the C /CAG approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional SLPP funding; and 3. APPLICANT understands the funding deadlines associated with the SLPP funds and will submit a complete "request for funding allocation" package to Caltrans by March 2013, in order to meet the June California Transportation Commission allocation deadline of June 2013; and 4. APPLICANT understands that applying for this fund exchange releases C /CAG of the second cycle commitment of Local Streets and Roads funds to the APPLICANT; and PROJECT will be implemented as described in the complete application and in this resolution and, if approved, for the amount programmed; and APPLICANT and the PROJECT will comply with the eligibility requirements set forth in MTC Resolution No 4035; and APPLICANT and the PROJECT will comply with the requirements of the CTC adopted State -Local Partnership program as set forth in CTC Resolution SLPIB -G- 1112 -01; and therefore BE IT FURTHER RESOLVED that APPLICANT is an eligible recipient agency for SLPP funded projects; and BE IT FURTHER RESOLVED that APPLICANT is authorized to submit an application for SLPP funds for the PROJECT; and BE IT FURTHER RESOLVED that APPLICANT has reviewed the project and has adequate staffing resources to deliver and complete the project within the schedule set forth in the Project Programming Request (PPR) form of the project application, attached to this resolution; and BE IT FURTHER RESOLVED that APPLICANT has and will retain the expertise and knowledge necessary to deliver state and federal funded projects, and has assigned a single point of contact for all SLPP, STIP, and FHWA funded project to work with the CMA, MTC, CTC, and Caltrans on any questions or issues that may arise during the programming and delivery process; and BE IT FURTHER RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and BE IT FURTHER RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and -3- BE IT FURTHER RESOLVED that APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with the State for SLPP funding for the PROJECT as referenced in this resolution; and BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to the City County Association of Governments of San Mateo County (C /CAG), San Mateo County Transportation Authority (SMCTA), and MTC in conjunction with the filing of the application, along with the name and contact information for the APPLICANT'S single point of contact. BE IT FURTHER RESOLVED that the 2012 -13 Capital Improvement Program budget is amended by $1,002,110 with the inclusion of the 2013 Street Overlay Project, of which $501,055 is from Measure A and $501,055 is from State SLP funds. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of 2012 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: -4- City Clerk