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HomeMy WebLinkAbout2013-03-13 e-packet PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber’s and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. PEDRO GONZALEZ Mayor KARYL MATSUMOTO Mayor Pro Tem MARK N. ADDIEGO Councilman RICHARD A. GARBARINO Councilman DR. PRADEEP GUPTA Councilman FRANK RISSO City Treasurer KRISTA MARTINELLI City Clerk BARRY M. NAGEL City Manager STEVEN T. MATTAS City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, MARCH 13, 2013 7:00 P.M. REGULAR CITY COUNCIL MEETING MARCH 13, 2013 AGENDA PAGE 2 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATIONS · Proclamation establishing March as Red Cross Month in South San Francisco. · Recognition of Outgoing Board and Commission Members: Betty Battaglia- Bicycle Pedestrian Advisory Committee, August 1, 2007 – September 6, 2011 and Library Board, July 12, 2000 – August 24, 2012. Fil da Cunha- Conference Center Authority, December 8, 1999 – January 1, 2013. Jim Metz -Conference Center Authority, January 14, 2003 – January 1, 2013. Rudy Ortiz- Conference Center Authority, June 29, 2005 – January 1, 2013. Vincent Concepcion - Cultural Arts Commission, July 19, 2011 – June 30, 2012. Kelly Teglia- Cultural Arts Commission, May 28, 2008 – June 30, 2012. Joy Ann Wendler- Cultural Arts Commission, September 28, 1994 – June 30, 2012. Frances Luster - Parking Place Commission, July 28, 1999 – March 6, 2013. Norm Faria - Parking Place Commission, March 14, 2001 – March 6, 2013. Richard Irli - Personnel Board, January 9, 2002 – March 6, 2013. Dr. Pradeep Gupta - Planning Commission, June 18, 2009 – Dec 31, 2012. John H. Prouty-Planning Commission, January 25, 2005 – March 6, 2013. Posthumous Recognitions: Chuck Elliott - Personnel Board, January 9, 2002 – November 21, 2012. Gloria Taormina- Personnel Board, January 8, 1997 – February 23, 2013. · South San Francisco employees’ Internal Talent Exchange Program AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Announcements. · Committee Reports. · Review of Year of the Snake Celebration by Hon. Mayor Pro Tem Karyl Matsumoto. CONSENT CALENDAR 1. Motion to approve the Minutes of Meetings of February 27, 2013. 2. Motion confirming payment registers for March 13, 2013. REGULAR CITY COUNCIL MEETING MARCH 13, 2013 AGENDA PAGE 3 3. Resolution authorizing the acceptance of $36,000 from the Woodlawn Foundation to support Project Read Services and amending the Library Department's 2012/2013 operating budget. 4. A Resolution of support for the City of South San Francisco Sidewalk Gap Closure Project. 5. Resolution of the City Council approving the transfer of real property and assignment of leases to the Successor Agency of the City of South San Francisco Redevelopment Agency. PUC properties (APNs: 093-312-050, 093-312-060, & 011-326-030) 1 Chestnut Avenue (APN: 011-322-030) 323 Miller Avenue (APN: 012-312-070) 480 N. Canal (APN: 014-061-110) 468 Miller Avenue (APN: 012-301-020) 296 Airport Boulevard (APN: 012-338-160) 80 Chestnut Avenue (APN: 011-324-190) 559 Gateway (APN: 015-024-490) 472 Grand/306 Spruce (APN: 012-302-140) 200 Linden Avenue (APNs: 012-334-130 & -012-334-160) 212 Baden (APN: 012-334-040) 216 Baden (APN: 012-334-030) 201 Grand (APN: 012-316-110) 207 Grand (APN: 012-316-100) 217-219 Grand Avenue (APNs: 012-316-060, 012-316-080, & 012-316-090) 356 Grand (APN: 012-312-300) 432 Baden/429 Third Lane (APN: 012-321-160) 905 Linden (APN: 012-101-100) 938 Linden (APN: 012-102-030) 616 Linden (APN: 012-174-300) 700 Linden (APN: 012-145-370) 315 Airport Boulevard (APN: 012-318-080) 405 Cypress Avenue (APN: 012-314-100) 401 Airport Boulevard (APN: No. 012-317-110) 411 Airport Boulevard (APN: 012-317-100) 421 Airport Boulevard (APN: 012-317-090) 216 Miller Avenue (APN: 012-314-220). 6. Resolution authorizing the execution and delivery of a Lease with Option to Purchase a Fire Engine and declaring the City's intention to reimburse itself with the proceeds of Tax Exempt Lease Financing for acquiring the Fire Engine. PUBLIC HEARING 7. Public Hearing on the 2013-2017 Five-Year Consolidated Plan and 2013-2014 One-Year Action Plan and to adopt the City’s Revised Citizen Participation Plan for the Community Development Block Grant Program. REGULAR CITY COUNCIL MEETING MARCH 13, 2013 AGENDA PAGE 4 LEGISLATIVE BUSINESS 8. Waive reading and introduce an ordinance adding Chapter 10.70 of the South San Francisco Municipal Code regulating hotel guest registers. ADMINISTRATIVE BUSINESS 9. Report on options for expansion of Matagrano Distribution use. COMMUNITY FORUM ADJOURNMENT Draft Minutes for the Regular City Council Meeting and Special City Council Meeting of February 27, 2013 will be available on Monday, March 11, 2013. Thank you. - City Clerk RESOLUTION NO.____ CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION ADOPTING THE REVISED CITIZEN PARTICIPATION PLAN WHEREAS, the Citizen Participation Plan is required by Community Development Block Grant (CDBG) Program regulations at 24 CFR part 91.105; and WHEREAS, staff recommends adopting the revised Citizen Participation Plan, attached as Exhibit E; and WHEREAS, the revised Citizen Participation Plan clearly incorporates all federal regulations, encourages citizen participation, and provides greater flexibility in reallocating unspent funds and program income while ensuring funds are expended in a timely manner; and WHEREAS, pursuant to the current Citizen Participation Plan amendment requirements, the revised Citizen Participation Plan was made available for a 15-day public comment period from February 26, 2013 to March 13, 2013 and a public notice announcing the availability of the revised Citizen Participation Plan was published in the San Mateo County Times on February 26, 2013. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby adopts the revised Citizen Participation Plan * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a City Council meeting held on the 13th day of March, 2013 by the following vote: AYES: ____________________________________________________________ NOES: _____________________________________________________________ ABSTAIN: _____________________________________________________________ ABSENT: _____________________________________________________________ ATTEST: ________________________________ Clerk 1 Estimated FY 13-14 Entitlement 375,697.64 FY 12-13 Entitlement 408,367.00 Estimated % Reduction 8% Estimated Reduction 32,669.36 Prior Years Uncommitted Funds & Program Income 400,000.00 Estimated FY 13-14 Program Income 50,000.00 TOTAL CDBG 825,697.64 Estimated FY 13-14 HOME 8,620.40 FY 12-13 HOME 9,370.00 Estimated % Reduction 8% Estimated Reduction 749.60 TOTAL AVAILABLE (All Sources)834,318.04 15 % of Estimated FY 13-14 Entitlement 56,354.65 15% of Prior Year Program Income (FY 12-13)**16,562.10 Total Public Service Limit 72,916.75 20% of Estimated FY 13-14 Entitlement 75,139.53 20% of Estimated FY 13-14 Program Income 10,000.00 Total Administration Limit 85,139.53 Remaining Balance of FY 13-14 Entitlement 244,203.47 Remaining Balance of Prior Year Uncommitted Funds & Prog Income 383,437.90 Remaining Balance of FY 13-14 Estimated Program Income 40,000.00 Total Housing, Commercial, and Public Facilities 667,641.37 TOTAL CDBG 825,697.64 Fair Housing Activities Estimated FY 13-14 HOME 8,620.40 TOTAL FUNDS (All Sources)834,318.04 **FY 12-13 Program Income = $110,414 *** The maximum spending limit for administration is equal to 20% of entitlment plus 20% of program income from FY 13-14. CDBG Administration funds are used to for City staff time to administer the CDBG program *The maximum spending limit for public services is equal to 15% of entitlement plus 15% of program income from FY 12-13 Housing, Commercial, & Public Facilities Activities CDBG FUNDS Public Services* CDBG Administration*** HOME ADMINISTRATIVE FUNDS Funds Available Spending Limits for CDBG Funds Summary of Sources and Funds Available Community Development Block Grant Program FY 2013-2014 2 Estimated CDBG Funds Available for Public Service Activities 72,916.75$ 15% of Estimated Entitlement Amount (FY 13-14)56,354.65$ 15% of Estimated Prior Year Program Income (FY 12-13)16,562.10$ #Organization Program FY 12-13 Amount Received FY 13-14 Amount Requested CDBG Subcommittee Recommendation 1 Bay Area Legal Aid Domestic Violence Legal Safety Net 10,000$ $ 10,000 2 Health Mobile Dental Care for Children 10,000$ $ 10,000 3 John Papan Memorial John's Closet 5,000$ $ 5,000 4 North Peninsula Neighborhood Services Center (NPNSC)Social Services 24,000$ $ 24,000 5 Rape Trauma Services Center Sexual Assault Services 10,000$ $ 10,000 6 Sitike Counseling Center Counseling 8,898$ $ 8,898 7 Youth Service Bureau Latino Parents Group 10,000$ $ 10,000 Subtotal 77,898$ $ 77,898 Estimated HOME Funds Available for Fair Housing Activities 8,620.40$ #Organization Program FY 12-13 Amount Received FY 13-14 Amount Requested CDBG Subcommittee Recommendation 8 Project Sentinel Fair Housing $ 9,370 10,000$ 667,641.37$ #Organization Program FY 12-13 Amount Received FY 13-14 Amount Requested CDBG Subcommittee Recommendation 9 C. I.D. HAM Program $ 13,500 13,500$ 10 Rebuilding Together Peninsula National Rebuilding Day 10,000$ 10,000$ 11 Rebuilding Together Peninsula Safe at Home $ 20,000 20,000$ Subtotal $ 43,500 43,500$ TOTAL REQUESTED 130,768$ 131,398$ CDBG Funds Available for Housing, Commercial and Public Facility Rehab Activities Exhibit B HOUSING ACTIVITIES Community Development Block Grant Program FY 13-14 Renewal Applications Fund Request Summary PUBLIC SERVICE ACTIVITIES HOME ADMINISTRATION FUNDS - FAIR HOUSING ACTIVITIES 3 Proposed Actual %Proposed Actual Served YTD (only includes Qtr 1 & Qtr 2)% PUBLIC SERVICE ACTIVITIES 1 Bay Area Legal Aid Domestic Violence Legal Safety Net Project $ 435,118 $ 414,518 10,000$ 2%100%70 $ 142.86 33 62 188%67 37 55% Legal services to domestic violence survivors and their families to help ensure their escape from domestic violence 2 Health Mobile* Dental Care for Children $ 193,000 $ 10,000 10,000$ 100%100%140 $ 71.43 140 76 54%140 0 0% Provides free, onsite, comprehensive dental care to low- income children at school sites in South San Francisco. 3 John Papan Memorial John's Closet $ 60,000 $ 60,000 5,000$ 8%0%186 $ 26.88 192 186 97%204 97 48% John's Closet provides NEW CLOTHES to needy school-aged children. 4 North Peninsula Neighborhood Services Center (NPNSC) Social Services $ 169,911 $ 133,323 24,000$ 18%100%1970 $ 12.18 4000 1970 49%2676 1886 70% NPNSC offers information, education, and access to health and social services. They also help with access to food, shelter, legal services when needed. 5 Rape Trauma Services Center Sexual Assault Services $ 569,450 $ 320,400 10,000$ 3%100%130 $ 76.92 85 133 156%130 75 58% Provides mental health services to trauma survivors; including individual and group counseling, advocacy, accompaniment, crisis intervention, and information and referrals. 6 Sitike Counseling Center Counseling $ 132,903 $ 132,903 8,898$ 7%100%17 $ 523.41 65 17 26%70 18 26% Provides substance abuse, mental health, and violence prevention services 7 Youth Service Bureau Parent Groups/ Latino Parent Groups $ 10,885 $ 10,885 10,000$ 92%100%40 $ 250.00 60 29 48%50 12 24% Latino Parent's Group Program serves Parents of High Risk Youth. HOME ADMINISTRAVITIVE FUNDS/FAIR HOUSING ACTIVITIES 8 Project Sentinel**Fair Housing $ 2,292,427 $ 194,500 $ 10,000 5.14%75%133 $ 75.19 N/A N/A N/A 100 30 30% Provides comprehensive fair housing services of complaint investigation, community outreach, and education *Note that the Health Mobile's mobile dental clinic only serves South San Francisco schools in the spring time. Therefore, Health Mobile doesn't report any clients served until Quarter 4 **Note that Project Sentinel did not receive funds in FY 11-12 due to not submitting their funding application in on time Individuals Served FY 11-12 Individuals Served FY 12-13 Cost Per Individual for FY 13-14#Organization Program Project Narrative % of CDBG Grant Used for Salaries Proposed Agency Budget Proposed Program Budget Total SSF CDBG Request % of Program Budget Paid by CDBG Proposed Individuals for 2013-2014 4 Proposed Actual %Proposed Actual Served Year-To-Date (only includes Qtr 1 & Qtr 2)% HOUSING ACTIVITIES 9 C. I.D. Housing Accessibility Modification (HAM) $ 165,584 $ 165,584 $ 13,500 8.15%78%20 $ 675.00 25 21 84%20 4 20% The Housing Accessibility Modification (HAM) program will provide modifications to homes of persons with disabilities to improve accessibility and increase safety. 10 Rebuilding Together Peninsula** National Rebuilding Day $ 1,357,882 $ 824,486 $ 10,000 1.21%0%3 $ 3,333.33 3 3 100%3 0 0% Volunteer home repair and renovation for low-income neighbors. 11 Rebuilding Together Peninsula Safe at Home $ 1,357,882 $ 305,053 $ 20,000 6.56%65%15 $ 1,333.33 6 8 133%15 3 20% Volunteer minor home repair and renovation services for low-income households *Note that housing activities report on households served NOT individuals **Note that Rebuilding Together's National Rebuilding Day is a one day event held the last weekend in April. Therefore, Rebuilding Together doesn't report clients served until Quarter 4 Cost Per Household for FY 13-14 Households Served* FY 11-12 Households Served* FY 12-13 Project Narrative % of Program Budget Paid by CDBG#Organization Program Proposed Agency Budget Proposed Program Budget Total % of CDBG Grant Used for Salaries SSF CDBG Request Proposed Households for 2013- 2014 5 Organization Program PUBLIC SERVICE ACTIVITIES Bay Area Legal Aid Domestic Violence Legal Safety Net Health Mobile Dental Care for Children John Papan Memorial John's Closet North Peninsula Neighborhood Services Center (NPNSC)Social Services Rape Trauma Services Center Sexual Assault Services Sitike Counseling Center Counseling Youth Service Bureau Latino Parents Group HOME ADMINISTRATION FUNDS - FAIR HOUSING ACTIVITIES Project Sentinel Fair Housing HOUSING, COMMERCIAL, PUBLIC FACILITY ACTIVITIES C. I.D. HAM Program Rebuilding Together Peninsula National Rebuilding Day Rebuilding Together Peninsula Safe at Home City of South San Francisco City-Sponsored Housing Rehabilitation Program City of South San Francisco City-Sponsored Commercial Rehabilitation Program City of South San Francisco Public Facility Improvement Projects CDBG ADMINISTRATION City of South San Francisco CDBG Administration CDBG Renewal Applications 2013-2014 Exhibit D Table of Contents 6 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Domestic Violence Legal Safety Net Project 2. Project Address:539 Middlefield Road City: Redwood City Zip: 94063 3. Provide a one sentence project summary: Civil legal services to domestic violence survivors and their families to help ensure their escape from violence and the prevention of future violence by establishing safety and stability. 4. Organization Name:Bay Area Legal Aid Organization Address:1735 Telegraph Avenue City: Oakland Zip: 94612 Organization Phone:510-250-5229 Website: www.baylegal.org Type of Applicant: Non-Profit Our agency serves:Persons 5. Contact Person / Project Administrator:Name: Jaclyn Pinero Title: Director of Grants and Contracts Telephone: 510-250- 5229 Contact Email:[email protected], [email protected] Fax: 6. Name of Agency Director: Ramon Arias 7. Fiscal Officer:Name: Mohammad Sheikh Email: [email protected] Telephone: 510-250- 5229 Fiscal Officer Address:1735 Telegraph Ave.City: Oakland Zip: 94612 8. Authorized Signatory:Name: Ramon Arias Email: [email protected] Telephone: 510-663- 4755 Fiscal Officer Address:1735 Telegraph Ave.City: Oakland Zip: 94612 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 094873932 Federal EIN/TIN Number: 94-1631316 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Bay Area Legal Aid's mission is to expand equal access to the civil justice system through quality legal assistance regardless of a client’s location, language or disability. As an organization, BayLegal's objective is to help improve the lives of its clients and ensure that they are able to live safely, securely, and with the benefits and protections to which they are entitled. Key Priorities: As the Bay Areas only regional poverty law firm providing civil legal services to low-income Bay Area residents, BayLegal improves the lives of thousands by focusing on four interconnected areas of law identified by the low-income community as their most pressing and unmet legal needs: the prevention of homelessness and the preservation of affordable housing; stopping domestic violence; securing access to health care; and maintaining economic stability. BayLegal has offices in six counties, operates the largest legal intake and advice hotline in the state of California, and provides assistance through advice, counsel and referral, legal representation, public policy development and improvement, trainings, and education and outreach. Services are provided free of charge and in multiple languages. BayLegal serves residents with incomes up to 200% of the Federal Poverty Level (or approximately 40% of San Mateo County AMI). Program Objectives: The goal of BayLegal's Domestic Violence Legal Safety Net Project is to increase the safety and self-sufficiency of low-income domestic violence survivors and their children by providing them with free domestic violence-related legal services. With the help of BayLegal's services, victims are able to transition from being in dependent, abusive relationships to living safely and securely, both physically and economically. The outcome of the services provided by BayLegal's Domestic Violence Legal Safety Net Project is securing an individuals or a family's safe escape from domestic violence. By stopping current violence and preventing future violence, the projects services help arrest the cycle of abuse and the social problems that result from it. In San Mateo County, the creation of BayLegal's Domestic Violence Restraining Order Clinic in 2005, a critical component of this project, lead to a 24% increase in the number of restraining orders requested in the County. The rate of approval of temporary restraining order requests prepared through BayLegal's clinic is approximately 83%. It is proven that when legal services are offered to victims of domestic violence seeking restraining orders, there is an increase in the number of approved restraining orders issued by the Court. Thus, the services provided through the Clinic alone increases the rate at which victims who have a real and urgent need for safety are able to escape abuse. 7 The main objectives of this project include: * Increase physical safety for low-income victims of domestic violence; * Secure legal immigration status for low-income immigrant victims of domestic violence; * Enact legal protections to enable domestic violence survivors to achieve long-term safety and self sufficiency; * Empower low-income victims of domestic violence by educating them on their rights and the services available to help them escape abuse. In 2012, BayLegal's Domestic Violence Restraining Order Clinic helped 491 victims of domestic violence file temporary restraining orders, of which 409 (83%) were granted. BayLegal's staff also closed 222 cases where direct legal assistance, including representation, was provided to victims and their children. Based on the number and size of households served through the program in 2012, approximately 2,002 San Mateo County residents benefitted from BayLegal's services last year. 24 cases were contested litigation and 138 were for immigrant victims of domestic violence who have now been given a path to legal status. Also through this work, approximately $423,864 in child and/or spousal support and property distribution was awarded to the clients served. Project Activities: BayLegal's Domestic Violence Legal Safety Net Project provides comprehensive legal assistance, including referrals, options counseling, safety planning, legal advice and counsel, brief services, pro per assistance with restraining orders, and legal representation to low-income victims of domestic violence. Victims access the projects services through BayLegal's regional legal hotline, the Legal Advice Line (LAL), and its San Mateo County regional office and restraining order clinic located in Redwood City. At the time of the client’s initial visit or phone call, the client’s safety and emergency legal needs are assessed. Clients are also given referrals to other supportive services such as shelter (CORA), food (CalFresh) law enforcement, healthcare, counseling and mental health services as appropriate. Initial client intake and case assessment is typically conducted through BayLegal's LAL, with follow-up services for clients who require further assistance beyond advice, counsel and referrals taking place at BayLegal's Redwood City office. The LAL, BayLegal's centralized intake and advice system, connects clients to immediate, effective legal advice and counsel. Staffed by six highly-trained expert public interest attorneys and advocates, the LAL increases access to justice for non-English speaking clients, who can receive services in seven languages: Spanish, English, Cantonese, Mandarin, Vietnamese, Hindi and Japanese (additional language services are also available through translators). The LAL also reduces geographic and transportation barriers for rural and disabled clients, and increases safety for domestic violence victims, who are able to receive potentially life-saving information over the phone. The legal assistance provided by the project includes: * Advice, counsel, and brief legal services (including restraining order assistance): Project attorneys provide legal advice and counsel, brief services, and appropriate referrals for low-income San Mateo County victims of domestic violence. Advice and brief services are provided through BayLegal's Legal Advice Line or in person. * Restraining order assistance is provided to domestic violence victims living in San Mateo County through BayLegal's Domestic Violence Temporary Restraining Order Clinic. Established in 2005 with support from the State Bar of California and the San Mateo County Superior Court, BayLegal's clinic is the only program of its kind in the County dedicated to serving the needs of low-income survivors seeking a temporary restraining order (TRO). Working collaboratively with Community Overcoming Relationship Abuse (CORA) and the San Mateo County Superior Court, the Clinic provides assistance to self-represented (pro per) domestic violence victims seeking to apply for a temporary restraining order. Services provided include: education on the restraining order process; assistance on pro per forms completion; directions on submitting and filing of forms; preparing for representing oneself at a court hearing; and referrals to other social and legal service providers. The Clinic is the only resource of its kind in San Mateo County. Clinic staff helps prepare applications (the simplest version is 14 pages), provide education on the court process, and make referrals to community resources. The need for clinic services has grown with the recession: in 2009, the San Mateo County Superior Court reduced the Family Law Facilitators Office staff from six to two. In so doing, they lost the only two Spanish-speaking facilitators, leaving BayLegal's clinic as the only restraining order resource for San Mateo's low-income victims of domestic violence. BayLegal provides assistance in both English and Spanish. * Legal Representation: Through the projects holistic legal services practice, victims receive legal assistance with family law issues (restraining orders, dissolution, support, custody and visitation orders), immigration (VAWA petitions, U-Visas, and battered spouse waivers), securing safe and affordable housing, public benefits, access to health care and consumer related issues. This combination of free legal services and expertise in the areas of law most needed by victims is essential to helping clients meet their basic human need for safety and ensuring that they will be supported in their life away from the abuser. * Outreach and Education: Project staff will conduct outreach and education sessions to victims to inform them of their rights and services available under this project. Sessions will be conducted throughout San Mateo County at public events, shelters, and local domestic violence community organizations. * Pro Bono case placement: BayLegal's Director of Pro Bono Activities and project staff work closely with Legal Aid Society of San Mateo County and CORA to coordinate the Domestic Violence Collaborative Project, which places select low-income domestic violence survivors who received pro per assistance from BayLegal's San Mateo County Domestic Violence Restraining Order Clinic with pro bono attorneys for representation at their restraining order hearing. Attorneys are recruited from large law firms who receive free continuing legal education (CLE) training from the collaborating agencies, other experienced attorneys and judicial officers. Each participant also receives an extensive practice manual and sample pleadings. Pro bono attorneys sign up in advance for specific hearing dates and are assigned an experienced family law attorney as a mentor throughout their representation. Program Overview: Each of the San Mateo County CDBG funding jurisdictions identifies victims of domestic violence as a special needs population requiring a distinct set of services in order to escape their abusive living situation. Victims of domestic violence and their families have unique needs, including involvement with either the civil or criminal justice system. To meet their basic human need 8 for safety, victims require legal assistance, access to safe and stable housing, specialized counseling, childcare and job training assistance. Domestic violence victims with children also need to ensure their children have access to adequate food supply, health care, and a more stabilized educational and social environment. One effective way of reducing domestic violence in a community is to increase the availability of legal services to survivors. The availability of legal services in the county of residence has been shown to have a significant, negative effect on the likelihood that an individual woman is battered.(1) Because domestic violence can be an immediate cause of homelessness, especially for women and children, domestic violence victims are best served by enacting existing legal protections designed to keep them and their children housed and financially stable. BayLegal's assistance helps victims and their families stay in the family home, resulting in a decrease in homelessness and less demand for limited shelter beds. Restraining orders, in particular, are powerful tools for helping to maintain housing for victims. However, going to court and asking for a restraining order is not an easy task. It is a lengthy legal process that victims, including low- income or limited English proficient, are unlikely to complete successfully without access to some form of legal assistance. Restraining orders have provisions available to: order the batterer out of the home (vacate order), obviating the need for the survivor to find alternate shelter; order the batterer to make rental or mortgage payments, avoiding the loss of the home; grant spousal or child support payments, giving the survivor the financial independence to keep their housing stable and financial resources to feed and clothe her family; keep the batterer from causing problems at the survivors place of employment, preventing the loss of self-support; and more. These orders are a crucial first step in stopping further abuse and preventing homelessness for domestic violence survivors and their children. The services provided by BayLegal's Domestic Violence Legal Safety Net Project help increase the safety, self-sufficiency, and housing stability of hundreds of San Mateo County domestic violence victims each year (many of whom have little or no income, particularly in these harsh economic times) by providing free multi-lingual legal assistance, with an emphasis on restraining order assistance. Without adequate legal assistance and guidance, many abused women and their children can face further danger even after they have obtained a restraining order. Thus, the assistance the project provides through advice and counsel, safety planning, extended representation and the completion and submission of pro per restraining order applications is vital to ensure that victims achieve safety and prevent future violence. The need to maintain these services is particularly acute in the current economic climate. With record budget and funding cuts to local shelters, domestic violence service centers and the Court, the target population is in particular need of these services on an ongoing basis. In addition, due to the state budget cuts to the Courts, the San Mateo Superior Court significantly reduced its staff in 2010/11 and again in 2012. Thus, in San Mateo County, DV victims and their children have experienced the negative effects of reduced court services for quite some time. For example, in the past, a litigant seeking a default judgment for dissolution of marriage, including child custody and support orders, could obtain one in two to four weeks. Now victims must wait two to three months before the court is able to issue an order requiring an abuser to provide adequate support to feed and clothe his children simply because of the courts inability to proceed in a timely manner. Before staff and services were reduced, the court routinely issued TROs within a 24 hour statutory mandate (as set by Family Code 6326). Now, domestic violence victims often must wait three to four days before the court issues an order. Finally, the San Mateo County courts reduction in the number of mediators available to mediate child custody matters has prolonged the time a DV victim must wait for the court to issue final child custody orders, sometimes up to three months. Legal services, such as those offered by BayLegal and the Restraining Order Clinic, pick up where domestic violence shelters and social service agencies leave off. The project provides victims with the long-term solutions they need to attain safety, gain independence, and access supportive networks and financial safety nets for themselves and their children. Endnotes: (1): Amy Farmer And Jill Tiefenthaler, Explaining the Recent Decline in Domestic Violence, Contemporary Economic Policy, Volume 21 Issue 2, Pages 158 172 Published Online: 18 Jul 2008 available at: http://www.nasams.org/DMS/Documents/1195248210.25/Explaining%20Decline%20in%20Domestic%20Violence.pdf 11. Program Changes: Please detail any changes to your program for FY2013. No major program changes are anticipated in FY2013. BayLegal will be relocating the San Mateo County Regional Office at some point during the year due to the planned demolition of the current building. The agency will once again be mindful of clients' accessibility and public transport needs when selecting a location. 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 0 0 0 0 Redwood City 125 125 0 0 0 0 0 City of San Mateo 0 0 0 0 County of San Mateo 229 0 124 124 190 190 190 190 South San Francisco 62 0 37 37 70 70 70 70 Totals 416 125 161 161 260 260 260 260 9 PROPOSED PROGRAM BUDGET FOR FY 2013-14 County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested Pgm%Requested Labor Managing Attorney $92,700 100% $92,700 0% 0% 0%$0 Attorney 1 $59,569 100% $59,569 10%$5,957 6%$3,468 16%$9,425 Attorney 2 $65,258 100% $65,258 18%$11,746 7%$4,568 25%$16,314 Office Manager $49,365 100% $49,365 0% 0% 0%$0 Taxes & Benefits $65,228 100% $65,228 7% $4,327 3% $1,964 10%$6,291 Supplies Office Supplies $5,470 80% $4,376 4% $190 0% 4%$190 Printing & Copying $1,010 80% $808 0% 0% 0%$0 Postage $1,665 80% $1,332 0%0%0%$0 Operations/Maintenance Space Cost $64,021 80% $51,217 4%$2,237 0%4%$2,237 Equipment Rental & Maintenance $8,979 80% $7,183 4% $314 0% 4%$314 Telephone $6,541 80% $5,232 4%$229 0%4%$229 Library $3,720 80% $2,975 0%0%0%$0 Travel $2,556 80% $2,045 0%0%0%$0 Training $3,686 80% $2,949 0%0%0%$0 Audit $1,902 80% $1,522 0%0%0%$0 Insurance $3,448 80% $2,759 0%0%0%$0 Administration 0% 0 TOTAL $435,118 95%$414,518 6%$25,000 2%$10,000 8%$35,000 Number of Individual Beneficiaries 190 70 260 Cost per Individual $131.58 $142.86 $134.62 Number of Household Beneficiaries 190 70 260 Cost per Household $131.58 $142.86 $134.62 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the BayLegal_Resolution_and_Signatory_Letters_2013.pdf 2.Proof of 501(c)3 / tax-exempt status BayLegal_501c3_Letter.pdf 3.By-laws BayLegals_Bylaws.pdf 4.Articles of Incorporation BayLegals_Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term BayLegals_2013_Board_of_Directors_Roster.doc 6.Organizational chart for entire organization Organizational_Chart_2012_Update_1-12- 2012.ppt 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Bay_Area_Legal_Aid_Fiscal_Audit_2011.pdf 10 Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget BayLegal_Approved_2013_Budget.pdf BayLegal_Approved_2012_Budget.pdf 9.Mission Statement BayLegals_Mission_Statement.doc 10.Non-discrimination policy Non-discrimination_statement.doc 11.Reasonable Accommodations Policy BayLegal_Reasonable_Accommodation_Policy.pdf 12.Other - Program Manager Signature Ana Cruz, Grants Coordinator Date Signed 01/24/2013 11 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Dental Care for children 2. Project Address:1659 Scott Blvd # 4 City: Santa Clara Zip: 95050 3. Provide a one sentence project summary: We provide free, onsite, comprehensive dental care to low-income children at school sites in South San Francisco. 4. Organization Name:Health Mobile Organization Address:1659 Scott Blvd # 4 City: Santa Clara Zip: 95050 Organization Phone:408-879-0110 Website: www.healthmobile.org Type of Applicant: Our agency serves: 5. Contact Person / Project Administrator: Name: Mike Reza Title: COO Telephone: 408-879-0110 Contact Email:[email protected] Fax: 6. Name of Agency Director: A Parhizkari 7. Fiscal Officer:Name: Mike Reza Email: [email protected] Telephone: 4083905893 Fiscal Officer Address:1659 Scott Blvd # 4 City: santa Clara Zip: 95050 8. Authorized Signatory:Name: Mike Reza Email: [email protected] Telephone: 408-879-0110 Fiscal Officer Address:1659 Scott Blvd # 4 City: santa Clara Zip: 95050 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 938737827 Federal EIN/TIN Number: 31-1658149 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Health Mobile provides dental services at school sites through a self-contained, state-of-the art, full-service dental clinic in a refurbished 40-foot motor home. Last November, Health Mobile pre-screened students to determine their dental needs. In September 2012, Health Mobile will begin providing follow-up services on the students who were screened. Patients will receive dental cleaning, preventive dental procedures, x-rays, and oral hygiene instructions. Dental procedures will include, as necessary, fillings, root canal treatments, extractions, crowns, sealants, bridges, partials, oral surgery, space maintainers, and sports guards. Health Mobile staff will emphasize prevention techniques and schedule patients for preventive treatment every six months until they graduate from the school. Parents will sign a consent form and complete a medical history form on their children prior to treatment. Services will be available to uninsured South San Francisco Unified School Districts students and their family members. 11. Program Changes: Please detail any changes to your program for FY2013. No changes 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 Redwood City 0 0 City of San Mateo 0 0 County of San Mateo 0 0 South San Francisco 76 0 140 0 Totals 76 0 0 0 0 0 140 0 12 PROPOSED PROGRAM BUDGET FOR FY 2013-14 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Labor Dentist $103,000 7% $7,000 100%$7,000 100%$7,000 Dental Assistant1 $45,000 3% $1,500 100%$1,500 100%$1,500 Dental Assistant2 $45,000 3% $1,500 100%$1,500 0%$0 Administration 0%0 TOTAL $193,000 5%$10,000 100%$10,000 100%$10,000 Number of Individual Beneficiaries 140 140 Cost per Individual $71.43 $71.43 Number of Household Beneficiaries 0 0 Cost per Household Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the Health_Mobile_Board_Resolution_Att_1.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Health_Mobile_Board_Member_2013_Att_CDBG.doc 6.Organizational chart for entire organization Health_Mobile_Organization_Chart_Att_6_CDBG.xls 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 2010Audit.pdf 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget Health_Mobile_2013_Budget_CDBG_Final.xls 9.Mission Statement MISSION_STATEMENT.doc 10.Non-discrimination policy nondiscrimination_policy.doc 11.Reasonable Accommodations Policy Reasonable_Accomodation_Policy.doc 12.Other - Program Manager Signature Mike Reza Date Signed 01/15/2013 13 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Johns Closet 2. Project Address:700 Stewart Ave., Room 43 City: Daly City Zip: 94015 3. Provide a one sentence project summary: Johns Closet provides NEW CLOTHES to needy school-aged children. 4. Organization Name:John Papan Memorial Organization Address:440 Green Hills Drive City: Millbrae Zip: 94030 Organization Phone:650-871-7440 Website: johnscloset.org Type of Applicant: Our agency serves: 5. Contact Person / Project Administrator: Name: Diane and Gina Papan Title: director Telephone: 650-871-7440 Contact Email:[email protected] Fax: 650-875-7743 6. Name of Agency Director: Diane and Gina Papan 7. Fiscal Officer:Name: Diane Papan Email: [email protected] Telephone: 650-871-7440 Fiscal Officer Address:440 Green Hills Drive City: Millbrae Zip: 94030 8. Authorized Signatory:Name: Diane Papan Email: [email protected] Telephone: 650-871-7440 Fiscal Officer Address:440 Green Hills Drive City: Millbrae Zip: 94030 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 926757311 Federal EIN/TIN Number: 94-2826366 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. All funds received by John's Closet will be used to purchase NEW CLOTHING for needy school children. We distribute the clothing at our rent-free space at Ben Franklin Middle School. John's Closet is a 100% volunteer program, with no salaries or fixed costs. All the work is done by about 30 volunteers, who answer the phones, schedule appointments, assist children at the Closet, keep shelves organized and stocked, mend distressed items, shop for needed clothing not supplied by in-kind donations, account for documentation, maintain the books and prepare grant requests. There is no similar program in the community. 11. Program Changes: Please detail any changes to your program for FY2013. 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 Redwood City 0 0 City of San Mateo 0 0 County of San Mateo 0 0 South San Francisco 186 84 186 84 Totals 186 84 0 0 0 0 186 84 14 PROPOSED PROGRAM BUDGET FOR FY 2013-14 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Materials New Clothing & Hygiene Items $60,000 100% $60,000 8% $5,000 0%$0 Administration 0%0 TOTAL $60,000 100%$60,000 8%$5,000 8%$5,000 Number of Individual Beneficiaries 186 186 Cost per Individual $26.88 $26.88 Number of Household Beneficiaries 84 84 Cost per Household $59.52 $59.52 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the Johns_Close_SSF_CDBG_App_Attachment_1.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Johns_Close_SSF_CDBG_App_Attachment_5- 6.pdf 6.Organizational chart for entire organization Johns_Close_SSF_CDBG_App_Attachment_5- 6.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Johns_Close_SSF_CDBG_App_Attachment_7- 8.pdf 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget Johns_Close_SSF_CDBG_App_Attachment_7- 8.pdf 9.Mission Statement Johns_Close_SSF_CDBG_App_Attachment_9.pdf 10.Non-discrimination policy Johns_Closet_SSF_CDBG_App_Attachment_10.pdf 11.Reasonable Accommodations Policy Johns_Closet_SSF_CDBG_App_Attachment_11.pdf 12.Other - Program Manager Signature Diane Papan Date Signed 01/16/2013 15 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Social Services 2. Project Address:600 Linden Avenue City: 2 Zip: 94080 3. Provide a one sentence project summary: The Social Service component of NPNSC offers linguistically appropriate and culturally competent information, education, and access to health and social services. We help with access to food, shelter, legal services when needed. NPNSC has a diverse staff and volunteers reflective of the population we serve in SSF and our infrastructure is of a strong community-based nonprofit, one that models self-sufficiency and sustainability. 4. Organization Name:North Peninsula Neighborhood Srvs. Ctr. Organization Address:600 Linden Avenue City: South San Francisco Zip: 94080 Organization Phone:650-583-3373 Website: www.npnsc.net Type of Applicant: Non-Profit Our agency serves:Households 5. Contact Person / Project Administrator:Name: Stella Miranda Title: Social Services Specialist Telephone: 6505833373 Contact Email:[email protected] Fax: 6505834178 6. Name of Agency Director: Marc Teglia, President 7. Fiscal Officer:Name: Aileen Relander Email: [email protected] Telephone: 6505833373 Fiscal Officer Address:600 Linden Avenue City: South San Francisco Zip: 94080 8. Authorized Signatory:Name: Marc Teglia Email: [email protected] Telephone: 6505833373 Fiscal Officer Address:600 Linden Avenue City: South San Francisco Zip: 94080 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 147568687 Federal EIN/TIN Number: 94-2298841 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. To ensure accessibility of social services, health insurance and resource education to all members of the SSF community that need assistance, NPNSC uses a triage approach. Each client is met greeted by a front desk volunteer or staff member. Our Case Managers now have the ability to see a larger number of clients and the efficient time to make follow-up contacts and do more research thus giving better service. With CDBG funds we have the resources to enhance our volunteer base to meet and greet our clients for an initial assessment. Many people are served with simple information and referrals (60%), to in-depth information. We prepare a client needs assessment, and then provide case management for more comprehensive service, all in an effort to help people toward self-sufficiency. We are enhancing our daily emergency food items to a choice pantry with a diabetic section for special needs clients. NPNSC also provides and qualifies clients with weekly access to food from four mobile pantries. Our services include placing clients in a short-term emergency shelter or give a one-night emergency hotel voucher when needed. Our homeless prevention services allow for payment of delinquent rent to avoid eviction, and housing assistance to cover move-in costs and Section 8 deposits. 11. Program Changes: Please detail any changes to your program for FY2013. 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 Redwood City 0 0 City of San Mateo 0 0 County of San Mateo 0 0 South San Francisco 1970 733 1,970 733 Totals 1,970 733 0 0 0 0 1,970 733 16 PROPOSED PROGRAM BUDGET FOR FY 2013-14 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Labor Executive Director $69,000 40% $27,611 0%$0 0%$0 Case Worker 1 $41,600 85% $35,360 31%$11,000 31%$11,000 Case Worker 2 $6,657 270% $18,000 61%$11,000 61%$11,000 Payroll Taxes $9,011 100% $9,011 22%$2,000 22%$2,000 Benefits $1,067 72% $765 0%$0 0%$0 Administration $42,576 100%$42,576 0%$0 0%0 TOTAL $169,911 78%$133,323 18%$24,000 18%$24,000 Number of Individual Beneficiaries 1,970 1,970 Cost per Individual $12.18 $12.18 Number of Household Beneficiaries 733 733 Cost per Household $32.74 $32.74 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the NPNSC-Resolution.pdf 2.Proof of 501(c)3 / tax-exempt status 3.By-laws 4.Articles of Incorporation 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term NPNSCBoard2012-Jan.pdf NPNSCmeetingdates.pdf 6.Organizational chart for entire organization NPNSC_orgchart_2013.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. NPNSC-auditYE2012June30.pdf NPNSC_OMBCert.pdf 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget NPNSC_Budgets2012- 13_and_2013-14.pdf 9.Mission Statement NPNSCMission.pdf 10.Non-discrimination policy NPNSCNon-Discrimination.pdf 11.Reasonable Accommodations Policy NPNSCAccommodation.pdf 12.Other - Program Manager Signature Marc Teglia Date Signed 01/24/2013 17 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Sexual Assault Services Program 2. Project Address:1860 El Camino Real, Suite 406 City: Burlingame Zip: 94010 3. Provide a one sentence project summary: The Sexual Assault Services Program provides mental health services to trauma survivors including: crisis intervention, individual and group counseling, advocacy, medical/legal and forensic accompaniment, and information and referrals. 4. Organization Name:Rape Trauma Services: A Center for Healing and Violence Prevention Organization Address:1860 El Camino Real, Suite 406 City: Burlingame Zip: 94010 Organization Phone:650-652-0598 Website: http://www.rapetraumaservices.org/ Type of Applicant: Non-Profit Our agency serves:Persons 5. Contact Person / Project Administrator:Name: Emily Abrams Title: Co-Director Telephone: 650-652- 0598 x14 Contact Email:[email protected] Fax: 650.652.0596 6. Name of Agency Director: Sarah Jarvis, Co-Director 7. Fiscal Officer:Name: Emily Abrams Email: [email protected] Telephone: 650.652.0598x14 Fiscal Officer Address:1860 El Camino Real Suite 406 City: Burlingame Zip: 94010 8. Authorized Signatory:Name: Emily Abrams Email: [email protected] Telephone: 650.652.0598 x14 Fiscal Officer Address:1860 El Camino Real Suite 406 City: Burlingame Zip: 94010 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 876425245 Federal EIN/TIN Number: 94-3215045 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Rape Trauma Services is the sole agency in the county working to prevent and respond to sexual violence. The mission of Rape Trauma Services (RTS) is to eliminate all forms of violence, with a special focus on sexual assault and abuse. Informed by our understanding of traumatic experiences and cycles of violence, we facilitate healing and the prevention of violence through the provision of counseling, advocacy, and education. We promote and adopt policies, practices, and social values rooted in fairness, equity, and inclusiveness. It is a shared value that mental health services, information and referrals, violence prevention through counseling and education, and advocacy are provided to low-income residents. Funds are needed to make sure services are available to residents of South San Francisco who are victims of rape, sexual abuse, sexual assault, molestation, dating violence, family violence, and/or sexual harassment. Program activities: At Risk Teen Counseling provides on campus services at Baden High School and El Camino High School (South San Francisco). Services provided include counseling groups, crisis intervention and support as well as prevention of future sexual violence. Monthly events provide a forum for the school community to discuss and address issues of teen dating violence, sexual abuse, drugs and alcohol abuse, and gang violence. RTS counselors provide ongoing Ending Cycles of Violence workshops and support to the Teen Age Parent Program (TAPP), for students and parents, (both in English and Spanish) and to teachers and staff. 18 Individual Counseling provides one-on-one support to survivors and loved ones. Crisis counseling and short-term counseling assist clients in dealing with immediate trauma issues. Support Group Counseling gives survivors and their loved ones the opportunity to continue the healing process with others who have had similar experiences. Support groups can help break through the isolation that is common among survivors. Examples of groups offered: Children's Group; Women's Group; Latina (Spanish-Speaking) Women's Group; Teen Girls Group; Teen Boys Group; Men's Group; and Parents Group. Advocacy & Accompaniment supports survivors who report their assault/abuse to police. During medical exams, police interviews, and court proceedings RTS provides survivors with emotional support, answers questions, and makes sure survivors understand what is happening and that their rights are protected under the law. RTS works with police to make sure victims receive verbal and written information about RTS services, including information about resources for survivors, with an emphasis on Victim of Crime compensation assistance and availability of RTS follow-up. Information, Referrals and Community Outreach: RTS responds to requests from survivors, the general public, persons seeking services, and community agencies. RTS focuses on information such as low-cost services and special cultural, language, or other needs to meet the requirements of our diverse population. Program Objectives: RTS aims to help survivors learn the skills they need to heal from sexual trauma, prevent continued or future abuse and develop the tools to be supportive of their own healing and the healing of others. RTS' comprehensive program works with clients to develop these emotional skills so they can: Heal from the sexual abuse or assault(s) that they have experienced, Increase their ability to create an environment supportive of their own healing or that of others, Decrease the likelihood of developing Post-Traumatic Stress Disorder (PTSD), Use the same skills to overcome other past traumas like verbal or physical abuse, poverty, racism, etc., Apply these skills to new situations; to become better able to cope with and heal from new traumas that may occur, Decrease the likelihood of re-victimization, Understand and prevent their own acting out behaviors (alcohol/drug abuse, suicide, sexual risk-taking, etc.), and Increase their ability to be a more functional and productive member of their community. Key Priorities: RTS' program addresses core service needs, as defined by the CDBG program, within the City of South San Francisco by addressing Basic Human Needs and Youth Services. Program activities are provided to low-income residents of South San Francisco within the city limits at local high schools and community schools or wherever needed. Eighty-five percent (85%) of clients who participate in our Sexual Assault Services Program are low-income defined as 80% of Area Median Income or below. The primary goal of RTS is to ensure that when a survivor reaches out for help we are available to offer support. Additionally, funds allow RTS to provide an intense outreach campaign in South San Francisco. 11. Program Changes: Please detail any changes to your program for FY2013. There are no changes to our program for FY2013. 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 75 0 Redwood City 0 0 100 0 City of San Mateo 212 0 175 0 County of San Mateo 0 0 300 0 South San Francisco 133 0 130 0 Totals 345 0 0 0 0 0 780 0 19 PROPOSED PROGRAM BUDGET FOR FY 2013-14 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Labor Director/Trauma Counselor (75%FTE) $56,250 65% $36,500 0%$0 0%$0 Director/Community Outreach (50%) $37,500 40% $15,000 17%$2,500 17%$2,500 $0 $0 $0 $0 Prevention Educator /Trauma Counselor $49,000 50% $24,500 0%$0 0%$0 Direct Services Coordinator /Therapist $44,000 85% $37,500 9%$3,500 9%$3,500 Volunteer Coordinator / Therapist $43,500 80% $35,000 0%$0 0%$0 Programa para Latinos Coordinator /Therapist $54,500 83% $45,000 9%$4,000 9%$4,000 Post Graduate Interns $15,000 100% $15,000 0%$0 0%$0 Employee Benefits $73,500 40% $29,400 0%$0 0%$0 Professional Services: Clinical Supervision $15,000 100% $15,000 0%0%$0 Supplies Office Supplies and Equipment $8,500 24% $2,000 0%$0 0%$0 Materials Materials $2,500 40% $1,000 0%$0 0%$0 Postage and Delivery $13,000 35% $4,500 0%$0 0%$0 Printing and Reproduction $15,000 33% $5,000 0%$0 0%$0 Operations/Maintenance Occupancy $58,000 45% $26,000 0%$0 0%$0 Local Travel $8,500 29% $2,500 0%$0 0%$0 Telephone and Communication $10,700 61% $6,500 0%$0 0%$0 Administration $65,000 31%$20,000 0%$0 0%0 TOTAL $569,450 56%$320,400 3%$10,000 3%$10,000 Number of Individual Beneficiaries 130 130 Cost per Individual $76.92 $76.92 Number of Household Beneficiaries 0 0 Cost per Household Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the RTS_Board_Resolution_SSF_13.doc 2.Proof of 501(c)3 / tax-exempt status Rape_Trauma_Services_IRS_Tax_Exempt_Letter.pdf 20 3.By-laws RTS_Bylaws.pdf 4.Articles of Incorporation RTS_articles_of_incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term RTS_Board_List_13.doc RTS_Board_Meeting_dates.doc 6.Organizational chart for entire organization RTS_Organizational_Chart_13.doc 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. RTS_2012_Financial_Audit_Update.doc RTS_June_2011_Audit.pdf 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget RTS_Current_FY12- 13_Agency_Operating_Budget.xls RTS_Proposed_FY13- 14_Agency_Operating_Budget.xls 9.Mission Statement RTS_Mission_Statement.doc 10.Non-discrimination policy RTS_Non_Discrimination_Policy.doc 11.Reasonable Accommodations Policy RTS_Reasonable_Accommodations_Policy.doc 12.Other - Program Manager Signature Emily Abrams Date Signed 01/22/2013 21 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Sitike 2. Project Address:306 Spruce Avenue City: Zip: New 3. Provide a one sentence project summary: Provides substance abuse, mental and violence prevention services to San Mateo County residents 4. Organization Name:Sitike Counseling Center Organization Address:306 Spruce Avenue City: South San Francisco Zip: 94080 Organization Phone:650-589-9305 Website: www.sitike.org Type of Applicant: Our agency serves: 5. Contact Person / Project Administrator:Name: Joe Wagenhofer Title: Administrator Telephone: 650-589-9305 Contact Email:[email protected] Fax: 6. Name of Agency Director: Rhonda Ceccato 7. Fiscal Officer:Name: Joe Wagenhofer Email: [email protected] Telephone: 650-589-9305 Fiscal Officer Address:306 Spruce Avenue City: South San Francisco Zip: 94080 8. Authorized Signatory:Name: Rhonda Ceccato Email: [email protected] Telephone: 650-589-9305 Fiscal Officer Address:306 Spruce Avenue City: South San Francisco Zip: 94080 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 792-740102 Federal EIN/TIN Number: 94-3065810 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. County of San Mateo: Funds will be used to pay the salary of two staff positions in our Women's Intensive Day Treatment Program, one Childcare Specialist and one Childcare Aide. They will provide daily therapeutic childcare for the children, newborns to age four, of the women enrolled into our Women's Intensive Day Treatment Program. The goal is to improve the physical and emotional well being of each child and to assist in maintaining family unity and or regaining full custody of children. We will provide services to 20 children over twelve months. Each child participates in therapeutic daycare for four hours Monday through Friday (20 hours per week) and will receive an evaluation of its physical, emotional and psychological needs. Childcare Specialist meets with each mother and reviews and recommends additional services if required and develops an individualized treatment plan for the mother and child(ren). The Women's Intensive Day Treatment Program is a gender specific and responsive program for adult pregnant, parenting, and non- parenting women of childbearing age. Clients are required to attend four hours per day, 3-5 days per week, for a period of 3 to 9 months. On-site therapeutic daycare for children 4 years and younger, transportation to and from the agency and one nutritionally balanced lunch is provided daily. The program utilizes the evidence-based work of Dr. Stephanie Covington, a clinician, author, organizational consultant, and lecturer who is recognized for her pioneering work in the area of women's issues and the evidence-based work of Lisa M. Najavits, PhD, a professor of Psychiatry and the author of Seeking Safety. Services include group and individual counseling; case management; 12-step meeting attendance monitoring, health education, parenting education, child development classes, life skills, relapse prevention, vocational rehabilitation; anger management, General Education Diploma preparedness, reading, writing, and math classes taught by South San Francisco Adult School. 22 Objectives: Each child and mother will have a treatment plan addressing individual goals of growth for the child and parenting areas that need to be improved. Each mother will meet weekly with Childcare Specialist to receive hands on training and evaluate progress towards individualized goals. Funds will be used to offset the cost of services for our adult clients in our Discover Recovery Program, Women's Intensive Day Treatment Program and/or our Anger Management Program. Discover Recovery Program is a three to twelve month outpatient program for adult men and women. Clients attend two to four times per week based on their individual need for a minimum of three months to a maximum of one year. We will serve about 185 San Mateo County residents The program utilizes the evidence-based work of Lisa M. Najavits, PhD, a professor of Psychiatry and the author of Seeking Safety. Services include group and individual counseling; case management, 12-step meeting attendance monitoring, health education, communication skill development, relapse prevention; anger management. Anger Management Program consists of 32 hours of group and individual counseling and is based on the philosophies developed and promoted by trauma specialist Lisa Najavitz, and by cognitive-behavioral practitioners and agencies such as the National Curriculum & Training Institute. Objectives Provide services to all who walk in our doors regardless of the ability to pay. Intervene in the use of alcohol and other drugs. Assist clients in developing a quality of life for themselves and their families. Improve client health Improve client family relationships. Funds will enable us to provide lower fees to 185 clients, supporting them with fee grants ranging from $100 to $300 each, depending on where the client falls on our sliding fee scale. Since clients are not able to complete the program unless all of their fees are paid, we will be able to measure the outcome of this program by the increased client completion rate in our programs. As a result: 75% of clients completing the program will report no alcohol or drug use in the prior 30 days. 65% of clients completing will report no new arrests. 75% of clients completing the program will report an improvement in health 75% of clients completing will report improved family relationships. South San Francisco Funds will be used to offset the cost of services for our adult clients in our Discover Recovery Program, Women's Intensive Day Treatment Program and/or our Anger Management Program. We will serve 60 adults in South San Francisco. Discover Recovery Program is a three to twelve month outpatient program for adult men and women. Clients attend two to four times per week based on their individual need for a minimum of three months to a maximum of one year. The program utilizes the evidence-based work of Lisa M. Najavits, PhD, a professor of Psychiatry and the author of Seeking Safety. Services include group and individual counseling; case management, 12-step meeting attendance monitoring, health education, communication skill development, relapse prevention; anger management. Anger Management Program consists of 32 hours of group and individual counseling and is based on the philosophies developed and promoted by trauma specialist Lisa Najavitz, and by cognitive-behavioral practitioners and agencies such as the National Curriculum & Training Institute. Objectives Provide services to all who walk in our doors regardless of the ability to pay. Intervene in the use of alcohol and other drugs. Assist clients in developing a quality of life for themselves and their families. Improve client health Improve client family relationships. Funds will enable us to provide lower fees to 60 clients, supporting them with fee grants ranging from $100 to $300 each, depending on where the client falls on our sliding fee scale. Since clients are not able to complete the program unless all of their fees are paid, we will be able to measure the outcome of this program by the increased client completion rate in our programs. As a result: 75% of clients completing the program will report no alcohol or drug use in the prior 30 days. 65% of clients completing will report no new arrests. 75% of clients completing the program will report an improvement in health 75% of clients completing will report improved family relationships. 11. Program Changes: Please detail any changes to your program for FY2013. none 23 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 Redwood City 0 0 City of San Mateo 0 0 County of San Mateo 0 0 South San Francisco 17 7 17 7 Totals 17 7 0 0 0 0 17 7 PROPOSED PROGRAM BUDGET FOR FY 2013-14 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Labor Curtis Ota $36,608 100% $36,608 9%$3,449 9%$3,449 Edwina Hyson-Webb $36,608 100% $36,608 9%$3,449 9%$3,449 Teresa Bovee $12,958 100% $12,958 4%$500 4%$500 Chrissy Paterson $7,800 100% $7,800 6%$500 6%$500 Susan Naify $38,929 100% $38,929 3%$1,000 0%$0 Administration 0%0 TOTAL $132,903 100%$132,903 7%$8,898 7%$8,898 Number of Individual Beneficiaries 17 17 Cost per Individual $523.41 $523.41 Number of Household Beneficiaries 7 7 Cost per Household $1,271.14 $1,271.14 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the Board_Resolution_2013.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_List_and_Dates_2013_.pdf Board_Meeting_Dates_2012..pdf 6.Organizational chart for entire organization 6.Sitike_OrgChart_2011.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Sitike_June_30_2012_financial_statement.pdf 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget CDBG_2013-2014.pdf Approved_12-13_2ctd.pdf 24 9.Mission Statement 9._Sitike_Mission_Statement.pdf 10.Non-discrimination policy 10._Sitike_Non-Discrim_Policy.pdf 11.Reasonable Accommodations Policy 11._Sitike_Reasonable_Accomadations_Policy.pdf 12.Other - Program Manager Signature Joe Wagenhofer Date Signed 01/24/2013 25 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Latino Parents Group 2. Project Address:1486 Huntington Avenue, Suite 100 City: South San Francisco Zip: 94080 3. Provide a one sentence project summary: We request funds for our Latino Parents Group Program which serves Spanish-speaking parents of High Risk Youth. 4. Organization Name:South San Francisco Youth Service Bureau, (NPFA) Organization Address:1486 Huntington Avenue, Suite 100 City: South San Francisco Zip: 94080 Organization Phone:650.877.8642 Website: www.youthservicebureaus.org Type of Applicant: Our agency serves: 5. Contact Person / Project Administrator: Name: Erika Jennings Title: Director of Clinical Services Telephone: 650.877.8642 Contact Email:[email protected] Fax: 6. Name of Agency Director: Marie Ciepiela 7. Fiscal Officer:Name: Kathy Cheng Email: [email protected] Telephone: (415) 281-6730 Fiscal Officer Address:631 Howard Street, Suite 500 City: San Francisco Zip: 94105 8. Authorized Signatory:Name: Linda Griffith Email: [email protected] Telephone: 415.281.6725 Fiscal Officer Address:50 California Street, Suite 650 City: San Francisco Zip: 94111 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 07-877-7146 Federal EIN/TIN Number: 94-0997140 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Since 1976, the South San Francisco Youth Service Bureau (SSF YSB) has been providing mental health and social services to low- income families in our clinic on Huntington Avenue and in numerous schools. We have built a high-quality parent education and support program for low-income, limited-English speaking and immigrant families that has met for several years at Spruce Elementary School. It represents one of our signature programs that we provide free to low-income, isolated populations. Our goal is to keep the program free and accessible. Overview of Agency. The mission of the Youth Service Bureaus is to support families in nurturing and developing connected, healthy and productive youth. We do this by making mental health and social services affordable and accessible to families, schools, and communities throughout San Mateo and San Francisco Counties. Forty-one years ago, the YSBs opened their doors with AB 90 funds to keep young people out of juvenile hall. Initial services were developed in close collaboration with the San Mateo Juvenile Probation Department, local police departments, city and county leaders and local school districts. As times changed, the YSBs adapted to the shifting trends in the community with a major emphasis on serving families through both intervention and treatment in our clinics and in schools. We offer clinical counseling services in our three Youth Service Bureaus clinics in San Mateo County on a sliding fee scale and free to Medi-Cal and Victims of Crime (VOC) recipients. We work in over 50 schools providing on-site counseling and assessment; crisis intervention, on-campus violence prevention, and 26 adolescent life skills/support groups. We support parents through both counseling programs and education/therapeutic support groups. We mentor youth in our Building Futures program, matching youth with adult mentors in year-long nurturing relationships. We work as a therapeutic partner with the San Mateo Department of Probation providing diversion counseling for 1st-time juvenile offenders, alternatives to incarceration and re-entry programs for youth in the juvenile justice system. We are a clinical training center for Trainees and Interns working toward licensure in their professional fields of Social Work and Marriage & Family Therapy. All of our Counselors and Case Managers are professional-level staff who are Licensed Clinical Social Workers, Marriage and Family Therapists, and those with Masters degrees in Social Work or Counseling Psychology. Our highly-respected Trainee program allows 20-25 graduate students each year to gain hours toward licensure while working in our programs. YSB staff members are experienced in working with mandated, school-referred and self-referred clients with a broad array of presenting problems and diagnosis. Our expertise includes working with youth and families dealing with depression, anxiety, drugs/alcohol abuse, truancy, school challenges, neglect, abuse, and high-risk youth behaviors, and juvenile law enforcement. Our agency's philosophy is to work from a family systems perspective. We are submitting this proposal to continue our Latino Parent's Group. The group is designed to improve family functioning by providing parents with effective parenting skills and referrals. The most common issues parents bring to us are school challenges, parenting challenges, navigating the school system, communication problems within the family, domestic violence, household substance abuse, and anxiety over how to prevent dangerous, risk-taking behaviors as their children get older. Even when the triggering issue is about an older child, there is usually a younger sibling affected by the crisis in the family system. Fifty (50) parents will participate in a least 8 group sessions during the fiscal year of July 1, 2012 through June 30, 2013. Groups will run for 10 sessions. Forty-five (45) of the participants will qualify as low-income by CDBG standards. Dr. Gloria Castro, our Parent Education Coordinator, will conduct groups once a week from 8:30 a.m. to 10:00 a.m. at Spruce Elementary School in South San Francisco. Parents have chosen this as the most convenient time since childcare for young ones is difficult to find, parents can still get to work early in the morning, and school-age children are already in school. The group is designed to be as flexible as possible, allowing parents to drop in as needed, as often as they'd like after their initial assessment with the group leader. Spruce Elementary is conveniently located across the street from the Department of Social Services and close to Tanforan Mall. The groups are designed to be as flexible as possible, and will be scheduled so that they are in sync with the busy lives of parents. Both a morning time after school drop-off (9:00 a.m.) and an early evening time (5:30 p.m.) will be available for groups. Topics for parenting groups will include but are not limited to: developing a family vision; teaching children to feel safe, strong, and good about themselves; learning about children's emotional development; responding to difficult/challenging behavior; helping children deal with separation and fear; communicating effectively; negotiating the educational system; dealing with emotional issues of cultural dislocation and establishing new identities; identifying substance use and abuse; identifying indicators of depression, anxiety and mental disorders; and, building a supportive community. Parents will be involved in setting discussion agendas and proposing new topics for discussion. Since many families are experiencing high levels of stress, Dr. Castro will provide referrals for community resources, assist with language translation and intervene in crises as necessary. This includes an assessment of eligibility of any family members for Medi- Cal and Healthy Kids, and assisting them through the enrollment process. The five components of the program are: 1. Initial mental heath assessment 2. Weekly one-hour parent support/education groups that run for 15 weeks 3. Information and referral service to community resources 4. Crisis intervention services, if necessary 5. Liaison service with schools and their ESL programs Goals and Objectives The goal of the program is to improve family functioning by providing effective parenting skills in a safe, supportive, empowering environment. Our objectives are both quantitative and qualitative. Quantitative: 50 parents will participate in at least ten sessions 45 of them will qualify as low-income 27 We will reduce the number of clients on our waiting list and those discouraged by the waiting list by 50%. Qualitative: The mental health outcomes we seek are measured by outcomes and satisfaction surveys. We expect 80% of surveyed participants to strongly agree with the following outcomes: 1. The group helped them better understand their children's behavior and learn to set limits in an effective and appropriate manner with their children. 2. Participating in a supportive group with other parents with similar challenges relieved some of the stress and anxiety of parenting. 3. They feel that they can communicate better with their children and within the family. 4. They feel better equipped to support their children in school and more capable of communicating with their child's school or teachers. 5. They feel better able to identify signs of and talk about drug and alcohol use and other risky behaviors with their children as they get older. 6. They can seek out at least one person from the group they could call on for support. 7. They know where to go to find family or individual counseling if needed. 8. They feel more comfortable talking about mental health conditions and emotional issues than before participating in the group. 9. They feel they are part of a supportive community that understands their problems and challenges. 10. They would recommend this program to other parents. The Community Learning Center offers a Spanish-speaking parenting class on Friday nights. Our program is distinguished by being part of a mental health clinic that attracts its own clientele who come for help with precisely the issues our groups are designed to address. It also offers flexible options for morning hours and evening hours with child care. More importantly, our program integrates mental health assessment, individual assistance, referrals and crises intervention. Our close working relationship with schools, for example, enables us to help a parent directly with a school issue that may be caused by a cultural or language barrier or fear of the system. Our groups are also conducted by a PhD Marriage and Family Therapist who brings a high level of expertise in clinical practices as well as emotional issues associated with immigration. Dr. Castro is embedded in the Latino community and the support service complex of South San Francisco; she simply knows everyone and is instrumental in helping parents navigate this community. She is bilingual and bicultural and is well-respected in the community from which many of the parents come. 11. Program Changes: Please detail any changes to your program for FY2013. Beginning July, 2013, we will make several program changes, both in staffing and outreach. Motivated by several policy issues at the South San Francisco Unified School District and our own desire for improved practices, we will no longer hold the parent groups at Spruce Elementary School. Instead of hosting just one group, we will offer two groups held at different times of the day to meet the varied schedules of parents. Both groups will take place at the Youth Service Bureaus of South San Francisco’s offices on Huntington Avenue. The group that was at Spruce will continue to meet in the morning hours, but start one half hour later to allow parents to get to the YSB. The second group will be offered during evening hours. Staffing will also change. Gloria Castro, PhD, will no longer facilitate the group. Two Clinicians (MFT or Social Worker) will run the groups as well as provide more strategic on-the-ground community outreach and networking to increase participation in the program. This includes making follow-up phone calls to families who are on our waiting list for counseling services and personally inviting them to the groups before entering services. Dr. Castro will move to a consulting capacity working on improving agency cultural competence and capacity for mental health services to Latino families. She will help facilitate a monthly clinical supervision consultation for the bilingual therapists and provide three trainings during the year (paid from another source of funding). Beginning fiscal year June, 2012, The YMCA of San Francisco transitioned the Youth Service Bureaus under a different branch of its operations, the Urban Services YMCA branch. This is purely and administrative change under the same nonprofit organization 28 registered and operating as the YMCA Association of San Francisco (which includes 16 branches). 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 Redwood City 0 0 City of San Mateo 0 0 County of San Mateo 0 0 South San Francisco 29 28 40 40 Totals 29 28 0 0 0 0 40 40 PROPOSED PROGRAM BUDGET FOR FY 2013-14 South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Labor Group Therapist Intern $4,100 100% $4,100 100%$4,100 100%$4,100 Group Therapist Intern $3,680 100% $3,680 100%$3,680 100%$3,680 Executive Director $0 $0 $0 $0 Payroll Taxes & Benefits $2,220 100% $2,220 100% $2,220 0%$0 Administration $885 100%$885 0%$0 0%0 TOTAL $10,885 100%$10,885 92%$10,000 92%$10,000 Number of Individual Beneficiaries 40 40 Cost per Individual $250.00 $250.00 Number of Household Beneficiaries 40 40 Cost per Household $250.00 $250.00 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the SSF_CDBG_letter_of_Authorization.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term YSB_of_YMCA_Board_Roster.doc 6.Organizational chart for entire organization Org_Chart_YSB_2012-13.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in YMCA_Audit-June_2011.pdf 29 federal funds and is not subject to the Single Audit. 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget 12-13_Urban_Services_YMCA_Budget.xls 13-14_Urban_Services_YMCA_Budget.xls 9.Mission Statement Mission_Statements.doc 10.Non-discrimination policy nondiscrimination_policy.doc 11.Reasonable Accommodations Policy Reasonable_Accomodations_Policy.doc 12.Other - Program Manager Signature Marie Ciepiela Date Signed 01/24/2013 30 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Fair Housing 2. Project Address:626 Jefferson Blvd, Ste 6 City: Redwood City Zip: 94063 3. Provide a one sentence project summary: Project Sentinel will provide comprehensive fair housing services including complaint investigation, community outreach and education to San Mateo County residents. 4. Organization Name:Project Sentinel Organization Address:626 Jefferson Blvd, Ste 6 City: Redwood City Zip: 94063 Organization Phone:650-321-6291 Website: www.housing.org Type of Applicant: Non-Profit Our agency serves:Persons 5. Contact Person / Project Administrator:Name: Molly Current Title: Sr. Fair Housing Coordinator Telephone: 650-321- 6291x8101 Contact Email:[email protected] Fax: 650-321-4173 6. Name of Agency Director: Ann Marquart 7. Fiscal Officer:Name: Andrea Elliott Email: [email protected] Telephone: 408-879- 4117 Fiscal Officer Address:1490 El Camino Real City: Santa Clara Zip: 95050 8. Authorized Signatory:Name: Ann Marquart Email: [email protected] Telephone: 650-321- 6291x8100 Fiscal Officer Address:1490 El Camino Real City: Santa Clara Zip: 95050 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 781326608 Federal EIN/TIN Number: 77-0266612 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. To combat illegal housing discrimination and ensure civil rights protection Project Sentinel provides comprehensive fair housing services of complaint investigation and community outreach and education. Fair housing investigations that reveal evidence of illegal discrimination are addressed through education, conciliation, HUD or DFEH filings, or litigation. Consultations address fair housing questions that do not warrant an investigation. Information and referral services links a caller with a housing problem to the most appropriate service provider(s). Education and outreach activities increase the targeted population's and the public's awareness of the existence and benefits of fair housing. These services are provided throughout the rental and homeownership process and are available to home seekers, in-place residents, and housing providers. Provision of these services will help create and maintain healthy communities and will assist San Mateo County, Redwood City and South San Francisco in meeting its CDBG obligation to affirmatively further fair housing. Proposed services will be delivered from Project Sentinel's office in Redwood City, Monday through Friday from 9 AM to 4:30 PM, with telephone intake from 9 AM to 4 PM. 'After-hours' work is scheduled as needed and by appointments. Complaints are investigated by testing, interviews, surveys, and document review. The agency maintains a pool of culturally and racially diverse testers. In its enforcement efforts, Project Sentinel processes approximately 120 cases and consultations a year throughout San Mateo county. Approximately 25 to 35 per cent of the investigations reveal evidence substantiating the claim of discrimination. The majority of these meritorious complaints are conciliated by staff with approximately 10 to 15 per cent being referred to a government enforcement office (HUD or DFEH) or to a member of the private bar. Project Sentinel assists the balance of those cases that do not show evidence of a violation by helping the complainant understand the other side of the scenario of their allegation or by counseling on how the complainant can strengthen their home search or stabilize the tenancy. Community outreach and education are accomplished through the use of mass media, public presentations, training workshops and the distribution of multi-lingual educational material. The US Department of Housing and Urban Development and the California Department of Fair Employment and Housing also process complaints of housing discrimination. They use the same types of investigation methods and often rely on the evidence produced by Project Sentinel. Unique elements in our community outreach services include: an annual fair housing symposium, 'Rent Watch' a question and answer newspaper column. transit posters, multi- lingual social service agency presentations. 11. Program Changes: Please detail any changes to your program for FY2013. There are no changes to the program for FY 2013. 31 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 0 0 Redwood City 60 34 24 13 130 90 City of San Mateo 19 15 21 7 95 65 County of San Mateo 40 22 55 36 250 150 South San Francisco 0 0 30 13 133 72 Totals 119 71 130 69 0 0 608 377 PROPOSED PROGRAM BUDGET FOR FY 2013-14 Redwood City County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor Fair Housing Director $70,000 7% $5,200 38%$2,000 38%$2,000 4% $234 81%$4,234 Fair Housing Coordinator1 $40,000 100% $40,000 29% $11,500 29% $11,500 8% $3,224 66%$26,224 Fair Housing Coordinator2 $37,000 100% $37,000 31% $11,500 31% $11,500 6% $2,058 68%$25,058 Exeuctive Director $101,537 7% $7,180 28%$2,000 28%$2,000 6% $399 61%$4,399 Deputy Director $95,344 2% $1,470 0%$0 0%$0 0% $0 0%$0 Assistant Controller $65,000 8% $4,880 0%$0 0%$0 0% $0 0%$0 Accountiant $58,000 11% $6,350 24%$1,500 24%$1,500 8% $526 56%$3,526 Admin $37,000 16% $5,780 17%$1,000 17%$1,000 4% $245 39%$2,245 Other Agency Staff $939,656 0% $0 $0 $0 $0 $0 Frnge Benefits $287,560 7% $20,370 22%$4,425 22%$4,425 4% $853 48%$9,703 Supplies Supplies & Postage $35,000 10% $3,590 18%$650 18%$650 0% $0 36%$1,300 Materials Equipment $48,000 10% $5,000 0%$0 0%$0 0% $0 0%$0 Printing $18,000 12% $2,100 0%$0 0%$0 0% $0 0%$0 Operations/Maintenance Rent including utilities $170,000 10% $17,680 28% $5,000 28% $5,000 6% $1,120 63%$11,120 Telephone $75,000 10% $7,600 30%$2,252 30%$2,252 5% $395 64%$4,899 Service Fees $8,000 10% $800 0%$0 0%$0 0% $0 0%$0 Training & Travel $41,130 11% $4,400 27%$1,200 27%$1,200 5% $229 60%$2,629 Services $25,000 44% $11,000 45%$5,000 45%$5,000 2% $267 93%$10,267 Insurance $7,300 11% $800 31%$250 31%$250 0% $0 62%$500 Outreach $13,400 15% $2,000 0%$0 0%$0 0% $0 0%$0 Testers $14,500 18% $2,600 28%$723 28%$723 8% $200 63%$1,646 Audit $50,000 9% $4,500 22%$1,000 22%$1,000 6% $250 0%$0 Administration $56,000 8%$4,200 0%$0 0%$0 0% $0 0%0 TOTAL $2,292,427 8%$194,500 26%$50,000 26%$50,000 5%$10,000 57%$110,000 Number of Individual Beneficiaries 130 250 133 513 Cost per Individual $384.62 $200.00 $75.19 $214.42 Number of Household Beneficiaries 90 150 72 312 Cost per Household $555.56 $333.33 $138.89 $352.56 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the 32 Initially submitted: Feb 5, 2013 - 13:14:40 appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the Resolution_for_Signature_authorization_Marquart_and_Eichner.pdf 2.Proof of 501(c)3 / tax-exempt status Federal_and_State_Tax_Exempt.pdf 3.By-laws PROJECT_SENTINEL_Amended_By- Laws_2011.DOC 4.Articles of Incorporation Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term 3_-_12-13__Directory_of_PS_Board.docx 2012_Calendar.xlsx 6.Organizational chart for entire organization PS_Organization_Chart_6.8.12.xls 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. AUDIT_2011.pdf 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget PSentinel_2_year_budget.xls 9.Mission Statement Mission_Statement.pdf 10.Non-discrimination policy Statement_of_Policy__- _Equal_Opportunity.doc 11.Reasonable Accommodations Policy reasonable_accommodation_statement.doc 12.Other - xyz Program Manager Signature Ann Marquart Date Signed 02/05/2013 33 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Housing Accessibility Modifications (HAM) 2. Project Address:1515 So. El Camino Real, Suite 400 City: San Mateo Zip: 94402 3. Provide a one sentence project summary: The Housing Accessibility Modification (HAM) program will provide modifications to homes of persons with disabilities to improve accessibility and increase safety. 4. Organization Name:Center for Independence of Individuals with Disabilities Organization Address:1515 So. El Camino Real, Suite 400 City: San Mateo Zip: 94402 Organization Phone:650-645-1780 Website: http://www.cidsanmateo.org/ Type of Applicant: Our agency serves: 5. Contact Person / Project Administrator:Name: Donna Reed Title: Program Manager Telephone: 650-645- 1780, Ext. 113 Contact Email:[email protected] Fax: 6506451785 6. Name of Agency Director: David DeNola 7. Fiscal Officer:Name: Mary Lou Johnson Email: [email protected] Telephone: 650-645- 1780 Ext. 111 Fiscal Officer Address:1515 South El Camino Real City: San Mateo Zip: 94402 8. Authorized Signatory:Name: Mary Lou Johnson Email: [email protected] Telephone: 650-645- 1780 Ext. 111 Fiscal Officer Address:1515 South El Camino Real City: San Mateo Zip: 94402 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 049014111 Federal EIN/TIN Number: 94-2581080 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Program Narrative: Accessible, affordable housing is a major concern for people with disabilities in San Mateo County. A recent government report showed that San Mateo County ranks among the top 10 counties in the nation for highest housing costs. The major emphasis in CID's housing efforts is our Housing Accessibility Modification Program (HAM). This program puts in ramps, rails, grab bars, vertical lifts and other modifications to make a home accessible. These modifications assist people with disabilities to remain at home or move back into their home with greater independence, and not are forced into skilled nursing or other institutional care. CID cooperates with cities and the county housing agencies in San Mateo County to increase the number and quality of accessible, affordable housing. Objectives and key priorities for all jurisdictions: Our key objective for all cities is to provide home modification services to extremely low, very low, and low income disabled residents of San Mateo County. Our priorities are to provide individuals with low resources and disabilities the opportunity to become more independent in their homes in the form of modifications that will prevent individuals from being institutionalized. 11. Program Changes: Please detail any changes to your program for FY2013. No changes to report for next FY2013 in terms of program goals, outcomes, objectives, and procedures. 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. 34 Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 0 0 0 0 0 0 Redwood City 38 23 13 8 44 22 44 22 City of San Mateo 53 30 14 9 50 25 50 25 County of San Mateo 209 103 44 28 140 70 140 70 South San Francisco 48 21 9 4 40 20 40 20 Totals 348 177 80 49 274 137 274 137 PROPOSED PROGRAM BUDGET FOR FY 2013-14 Redwood City County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor Installer $26,470 100% $26,470 11%$3,000 17%$4,500 8%$2,000 36%$9,500 Materials Materials $68,000 100% $68,000 10%$7,050 52%$35,700 4%$3,000 67%$45,750 Operations/Maintenance Mileage $4,000 100% $4,000 6%$250 50%$2,000 12% $500 69%$2,750 Employee Benefits $2,500 100% $2,500 8%$200 24%$600 3% $75 35%$875 Contract Labor $50,424 100% $50,424 24%$12,000 49%$24,700 13%$6,575 86%$43,275 Staff Expenses $14,190 100% $14,190 18%$2,500 53%$7,500 10%$1,350 0%$0 Administration $0 $0 $0 0%0 TOTAL $165,584 100%$165,584 15%$25,000 45%$75,000 8%$13,500 69%$113,500 Number of Individual Beneficiaries 44 140 40 224 Cost per Individual $568.18 $535.71 $337.50 $506.70 Number of Household Beneficiaries 22 70 20 112 Cost per Household $1,136.36 $1,071.43 $675.00 $1,013.39 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the 01._Resolution_Authorizing_Application.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term 05._BOARD_OF_DIRECTORS_- _ROSTER_2013.doc 6.Organizational chart for entire organization 06._Organization_Chart_2013.pptx 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. CID_Audited_Financial_Statements_6-12.pdf 2011-2012_Management_Letter.pdf 8.The following are required: 12-13_Agency_Budget.xls 2013-2014_Budget.doc 35 Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget 9.Mission Statement 09._Mission_Statement.pdf 10.Non-discrimination policy 10._Non-Discrimination_Policy.pdf 11.Reasonable Accommodations Policy 11._Reasonable_Accommodations_Policy.pdf 12.Other - Program Manager Signature Donna Reed Date Signed 01/25/2013 36 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:National Rebuilding Day-Home Rehabilitation Prog. 2. Project Address:841 Kaynyne Street City: Redwood City Zip: 94063 3. Provide a one sentence project summary: Volunteer home repair and renovation for low-income neighbors. 4. Organization Name: Rebuilding Together Peninsula Organization Address:841 Kaynyne Street City: Redwood City Zip: 94063 Organization Phone:650-366-6597 Website: www.rebuildingtogetherpeninsula.org Type of Applicant: Our agency serves: 5. Contact Person / Project Administrator: Name: Seana OShaughnessy Title: Executive Director Telephone: 650- 366-6597 Contact Email:[email protected]: 6. Name of Agency Director: Seana OShaughnessy 7. Fiscal Officer:Name: Seana OShaughnessy Email: [email protected]; [email protected] Telephone: 650- 366-6597 Fiscal Officer Address:841 Kaynyne St City: Redwood City Zip: 94063 8. Authorized Signatory:Name: Seana OShaughnessy Email: [email protected] Telephone: 650- 366-6597 Fiscal Officer Address:841 Kaynyne St City: Redwood City Zip: 94063 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 11-399-5612 Federal EIN/TIN Number: 94-3106209 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Rebuilding Together Peninsula (RTP) seeks to maintain and improve the supply of affordable housing for low-income individuals and families so that they can live more independently in safer, cleaner and healthier environments. To accomplish this goal, RTP requests funds from the County of San Mateo, the City of Daly City, the City of Redwood City and the City of South San Francisco. Funds will be used to cover building materials and supplies for National Rebuilding Day (NRD), April 27, 2013 and any additional projects completed prior to the end of FY 2012-2013. RTP is different from other home repair agencies in that the majority of our work is completed by volunteers, collaborating to achieve our mission to help people remain in their own homes, independently in safety and warmth. Each year, on National Rebuilding Day, thousands of volunteers throughout the county--and across the country--come together to complete necessary repair work such as interior and exterior painting, accessibility modifications, debris removal, fencing, yard work, low-maintenance landscaping, weatherization and energy efficiency measures. Their group effort is combined with volunteer project management, private and public funding, donations of materials and partnerships with professionals in the construction trades who install furnaces, repair or replace 37 roofs, complete plumbing and electrical repairs, repair or replace windows and doors, install flooring, and repair stucco. The net result is a near-complete home transformation on a very limited budget. Because of our volunteer-based program, we are able to do more work for less money. While we are limited to accepting projects that directly tie to our mission and are appropriate for a group of volunteers, RTP actively refers applicants who do not fit our model to the other agencies providing home repair within the County--our own Safe at Home Program, El Concilio, North Peninsula Neighborhood Service Center, CID and the jurisdictions' home rehab loan programs. In addition to work completed on homes, RTP also provides free repair work to community facilities serving low-income residents of San Mateo County. Our work with other non-profit and public agencies allows us to impact thousands of individuals. Past facilities in Daly City include: Doelger Senior Center, Bayshore Childcare Services, Family Crossroads and the Westmoor Clubhouse. Past facilities in Redwood City include: McKinley Institute of Technology, Shelter Network, Hoover Elementary, Hope House, Kainos, Mental Health Association and Family Connections. Past facilities in South San Francisco include: the Boys and Girls Club, Salvation Army, and child care facilities. Last year, RTP served over 1,000 individuals associated with facility repairs completed, plus almost 200 in Daly City, over 400 in Redwood City, over 300 in South San Francisco and thousands more in those facilities' extended networks. RTP is requesting $27,500 to rehabilitate eight homes in San Mateo County, particularly on the coast; $23,500 from the City of Daly City to rehabilitate eight homes; $20,000 from the City of Redwood City to rehabilitate five homes; and $10,000 from the City of South San Francisco to rehabilitate between three-four homes and fix one roof for one year of each contract. For any two-year contract, RTP is requesting the same amount for the second year with the goal of serving the same number of homes, at least. Funds will be used to reimburse the cost of materials and supplies, as well as a portion of roofing costs, if applicable. 11. Program Changes: Please detail any changes to your program for FY2013. We have restructured our staff by hiring a Program Manager for National Rebuilding Day and a Program Manager for Safe at Home. Our Program Director now focuses on resource allocation between both programs. 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 Redwood City 15 5 10 5 City of San Mateo 0 0 County of San Mateo 31 9 25 9 South San Francisco 7 3 7 3 Totals 53 17 0 0 0 0 42 17 PROPOSED PROGRAM BUDGET FOR FY 2013-14 Redwood City County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor Program Staff $515,971 61% $314,314 0%$0 0%$0 0% $0 0%$0 Materials Site Renovations $538,000 76% $406,475 5%$20,000 6%$25,500 2%$10,000 14%$55,500 Operations/Maintenance Volunteer Costs $73,400 59% $43,070 0%$0 0%$0 0% $0 0%$0 Program Operations $58,500 59% $34,556 0%$0 0%$0 0% $0 0%$0 Environmental Reviews $25,000 20% $5,000 0%$0 40% $2,000 0% $0 40%$2,000 Outreach $13,000 59% $7,670 0%$0 0%$0 0% $0 0%$0 Administration $134,011 10%$13,401 0%0%0% 0%0 TOTAL $1,357,882 61%$824,486 2%$20,000 3%$27,500 1%$10,000 7%$57,500 Number of Individual Beneficiaries 10 25 7 42 Cost per Individual $2,000.00 $1,100.00 $1,428.57 $1,369.05 Number of Household Beneficiaries 5 9 3 17 Cost per Household $4,000.00 $3,055.56 $3,333.33 $3,382.35 38 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the 13-14_RTP_Board_Reso.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term 13-14_RTP_Board_Roster.pdf 6.Organizational chart for entire organization 13-14_RTP_Org_Chart.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 2010- 11_RTP_audited_financial_statements.pdf 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget 2012-2014_RTP_budget.CDBG.pdf 9.Mission Statement Mission.doc 10.Non-discrimination policy Progrm_Non-discriminatn-EO_policy.doc 11.Reasonable Accommodations Policy RTP_Reasonable_Accommodation_Policy.doc 12.Other - Note regarding Financial Statements Financial_statements_note.doc Program Manager Signature Seana O'Shaughnessy Date Signed 01/09/2013 39 Renewal Application for FY 2013-14 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Safe at Home - Minor Home Repair Program 2. Project Address:various locations City: Zip: New 3. Provide a one sentence project summary: Volunteer minor home repair and renovation services for low-income neighbors. 4. Organization Name: Rebuilding Together Peninsula Organization Address:841 Kaynyne Street City: Redwood City Zip: 94063 Organization Phone:650-366-6597 Website: www.rebuildingtogetherpeninsula.org Type of Applicant: Our agency serves: 5. Contact Person / Project Administrator: Name: Seana OShaughnessy Title: Executive Director Telephone: 650- 366-6597 Contact Email:[email protected]: 6. Name of Agency Director: Seana OShaughnessy 7. Fiscal Officer:Name: Seana OShaughnessy Email: [email protected]; [email protected] Telephone: 650- 366-6597 Fiscal Officer Address:841 Kaynyne St City: Redwood City Zip: 94063 8. Authorized Signatory:Name: Seana OShaughnessy Email: [email protected] Telephone: 650- 366-6597 Fiscal Officer Address:841 Kaynyne St City: Redwood City Zip: 94063 9. Please provide days and hours of regularly scheduled operation: 10. DUNS Number: 11-399-5612 Federal EIN/TIN Number: 94-3106209 Funding recevied from: Daly City Redwood City City of San Mateo County of San Mateo South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2013. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Rebuilding Together Peninsula (RTP) seeks creative and innovative ways to maintain and improve the supply of affordable housing for low-income individuals and families so that they can live more independently in safer, cleaner and healthier environments. RTP is different from other home repair agencies in that the majority of our work is completed by volunteers, collaborating to achieve our mission to help people remain in their own homes. Because of this volunteer-based program, we are able to stretch funding dollars further and complete more repairs. To accomplish our goal, RTP requests funds from the County of San Mateo, the City of Daly City, the City of Redwood City and the City of South San Francisco. Funds will be used to cover building materials and supplies and a portion of staff labor for our Safe at Home - Minor Home Repair Program. Safe at Home is our year-round minor home repair program that addresses minor repair needs before they become more serious safety or deferred maintenance issues. RTP piloted this program in 2010 in partnership with Menlo Park Presbyterian Church and the City of Redwood City. We found that the demand for minor home repairs was not being completely met by the existing service providers and many of RTP's applicants were not appropriate matches for our existing programs at the time. Additionally, we had many skilled volunteers interested in year-round volunteer opportunities. Safe at Home is the logical extension of RTP's work into year-round service to the community and volunteer opportunities for skilled volunteers. Safe at Home will focus on minor home repairs costing between $500-$2,500, including debris removal, fence repair, basic home maintenance, exterior painting, light yard work, minor plumbing, minor electrical, heating repair, roof repair, window 40 repair/replacement, door repair/replacement, energy efficiency measures, and some accessibility modifications. Safe at Home projects will be completed with a combination of skilled volunteer labor and RTP staff. When no appropriate volunteer is available, either RTP staff will complete the repair work or we will subcontract with a local contractor. The primary objective of RTP is to preserve affordable housing, keeping low-income homeowners safe, warm and independent in their own homes by providing free home repair work. Our target population is low-income homeowners, including the elderly, individuals with disabilities and families with children. However, the majority of our homeowners are seniors with disabilities living on a fixed income. RTP serves all of San Mateo County and the cities of Palo Alto, Mountain View and Sunnyvale. If an applicant meets the basic requirements of homeownership, income eligibility and residence, we schedule a preview of their home. If the required work meets our mission of safety, warmth, and independence, as well as the parameters of minor home repair, RTP staff will schedule a volunteer work day or complete the work themselves. RTP is requesting $100,000 to complete minor repairs for 65 homes in San Mateo County, $15,000 from the City of Daly City to complete minor repairs for 10 homes and $20,000 from the City of South San Francisco to complete minor repairs for 15 homes for one year of each contract. For any two-year contract, RTP is requesting the same amount for the second year with the goal of serving the same number of homes, at least. RTP is also requesting $15,000 from the City of Redwood City to complete minor repairs for 20 homes; any funding not expended in the first year would be utilized in the second year of the contract, allowing more funding to be available for other agencies. Funds will be used to reimburse the cost of materials and supplies, as well as a portion of staff labor, if applicable. 11. Program Changes: Please detail any changes to your program for FY2013. We will be hiring a full-time Safe at Home Program Manager (the Safe at Home Coordinator is resigning at the end of January 2013). In spite of changes in the home-repair environment, we have decided not to increase our numeric goals for 2013-14 (with the exception of adding in Daly City). During the next year, we are going to continue to refine program processes, including: broad outreach, quicker project turn-around, better integration with the National Rebuilding Day timeline, and integrating our Healthy Housing Challenge project practices into Safe at Home. Also, we will have our contractors license by the start of the fiscal year. Adam Widmer, our Construction and Warehouse Manager has successfully passed the test. We are bonded. We just need to finish the application, fingerprinting and background checks. 12. Project Beneficiaries/Quantifiable Measurement:Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals. Jurisdiction Actual Beneficiaries, FY2011 YTD Beneficiaries FY2012 (thru ) Projected Beneficiaries FY2012 Projected Beneficiaries FY2013 Ind HH Ind HH Ind HH Ind HH Daly City 0 0 15 10 Redwood City 39 20 39 20 City of San Mateo 0 0 40 25 County of San Mateo 100 53 100 65 South San Francisco 15 10 25 15 Totals 154 83 0 0 0 0 219 135 PROPOSED PROGRAM BUDGET FOR FY 2013-14 Redwood City County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor Construction and Warehouse Manager $59,663 25% $14,916 7% $1,000 34% $5,000 10% $1,500 50%$7,500 Outreach Manager $38,700 50% $19,350 5%$1,000 26%$5,000 5%$1,000 36%$7,000 Administration Manager $30,638 25% $7,659 0% $0 7%$500 7% $500 13%$1,000 Program Director $63,963 24% $15,050 0%$0 17%$2,500 13%$2,000 30%$4,500 Safe at Home Manager $48,375 80% $38,700 5% $2,000 48% $18,640 18% $7,000 71%$27,640 Other Staff $145,125 8% $12,250 0%0%0% 0%$0 Fringe, payroll taxes, workers' comp, benefits $129,509 16% $20,819 0% 0% 0% 0%$0 Materials Materials and Sub- Contractors $538,000 18% $96,300 6% $5,500 47% $45,000 7% $7,000 60%$57,500 Operations/Maintenance Volunteer Costs $73,400 32% $23,760 0%$0 0%$0 0% $0 0%$0 41 Environmental Reviews $25,000 80% $20,000 0% 100% $20,000 0% 100%$20,000 Outreach/Marketing $13,100 32% $4,160 24%$1,000 52%$2,160 12% $500 88%$3,660 Travel $10,000 32% $3,200 0%38%$1,200 16% $500 53%$1,700 Telephone $3,600 32% $1,152 0%0%0% 0%$0 Building (Utilities, Fire, Etc.) $12,800 32% $4,096 0% 0% 0% 0%$0 Postage $2,000 32% $640 0%0%0% 0%$0 Office Supplies $17,450 32% $5,584 0%0%0% 0%$0 Miscellaneous $12,550 32% $4,016 0%0%0% 0%$0 Administration $134,011 10%$13,401 0%0%0% 0%0 TOTAL $1,357,884 22%$305,053 3%$10,500 33%$100,000 7%$20,000 43%$130,500 Number of Individual Beneficiaries 39 100 25 164 Cost per Individual $269.23 $1,000.00 $800.00 $795.73 Number of Household Beneficiaries 20 65 15 100 Cost per Household $525.00 $1,538.46 $1,333.33 $1,305.00 Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the 13-14_RTP_Board_Reso.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term 13-14_RTP_Board_Roster.pdf 6.Organizational chart for entire organization 13-14_RTP_Org_Chart.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A-122 and A-133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 2010- 11_RTP_audited_financial_statements.pdf 8.The following are required: Current (FY12-13) Agency Operating Budget Proposed (FY13-14) Agency Operating Budget 2012-2014_RTP_budget.CDBG.pdf 9.Mission Statement Mission.doc 10.Non-discrimination policy Progrm_Non-discriminatn-EO_policy.doc 11.Reasonable Accommodations Policy RTP_Reasonable_Accommodation_Policy.doc 12.Other - Program Manager Signature Seana O'Shaughnessy Date Signed 01/10/2013 42 Community Development Block Grant Program FY 2013-2014 GENERAL INFORMATION Project Title: City of South San Francisco Housing Rehabilitation Program Project Address: 400 Grand Avenue City: South San Francisco Zip: 94080 Project Summary: The City-Sponsored Housing Rehabilitation Program provides low interest loans and/or grants to qualifying low-income homeowners to repair their homes to ensure that they are safe and livable. Budget/Client Summary Amount Requested % of Program Budget TBD TBD PROJECT INFORMATION Funding Requested: CDBG Funds Project Specific Narrative: This program provides low interest loans and technical assistance to low income homeowners in need of repairs to their home. These repairs can include roof replacements, sewer line repairs, mold testing, interior abatement, painting and legalizing homes that are in violation of building codes. Debris Box Voucher Program- a subprogram that provides low income homeowners with a free debris box. This allows homeowners to remove years of accumulation of garbage, furniture and other debris that need to be removed before general issues can be addressed in a home or in conjunction with the repairs conducted by the individual. It also removes debris that is and/or can become a fire or sanitary hazard. Emergency Home Repair Voucher Program - a subprogram that provides low income homeowners a grant of up to $2,500 for emergency repairs and or code violations. 43 Community Development Block Grant Program FY 2013-2014 GENERAL INFORMATION Project Title: City of South San Francisco Commercial Rehabilitation Program Project Address: 400 Grand Avenue City: South San Francisco Zip: 94080 Project Summary: The City-Sponsored Commercial Rehabilitation Program provides low interest loans and/or grants to commercial property owners undertaking structural, accessibility, façade, and business sign improvements. Budget/Client Summary Amount Requested % of Program Budget TBD TBD PROJECT INFORMATION Funding Requested: CDBG Funds Project Specific Narrative: The Commercial Rehabilitation Program provides loans for remodeling, accessibility, and façade upgrades as well as small grants for new signage and awning replacements in order to help increase the use of commercial buildings and improve the appearance of the downtown. The program is available in the Historic Downtown District. The commercial improvements are an important part of the City’s efforts to increase the downtown area’s commercial viability, help increase sales, lead to greater stability of businesses, retain jobs, and reduce vacancies. 44 Community Development Block Grant Program FY 2013-2014 GENERAL INFORMATION Project Title: Public Facility Improvement Projects Project Address: 400 Grand Avenue City: South San Francisco Zip: 94080 Project Summary: The City will fund public facility improvement projects based fund availability, need, and feasibility of the project Budget/Client Summary Amount Requested % of Program Budget TBD TBD PROJECT INFORMATION Funding Requested: CDBG Funds Project Specific Narrative: Since no applications were submitted for non-profit facility improvement projects, the City will create an open-ended application for public facility improvement projects that will be available during FY 13-14. The City will review applications as they are submitted and allocate funds based on fund availability, need, and feasibility of the project. The City will also use CDBG program income, undesignated funds or funds from activities that have been cancelled, delayed or slow in drawing down funds to make accessibility (ADA) modifications and/or other improvements to City-owned public facilities. These efforts will ensure that any unexpected program income can be expended in a timely manner. 45 Community Development Block Grant Program FY 2013-2014 GENERAL INFORMATION Project Title: City of South San Francisco CDBG Administration Project Address: 400 Grand Avenue City: South San Francisco Zip: 94080 Project Summary: The City of South San Francisco CDBG Administration activity provides the planning, management and other administrative oversight that are required to implement the City’s CDBG Program. Budget/Client Summary Amount Requested % of Entitlement Amount $85,139.53 20% PROJECT INFORMATION Funding Requested: CDBG Funds Project Specific Narrative: The City of South San Francisco CDBG Administration activity provides general management of the City’s CDBG program including management and oversight of the public service grants and housing and commercial rehabilitation programs, and federal accounting and reporting functions. Pursuant to federal spending limitations, a total of 20% of the entitlement amount plus 20% of estimated FY 13-14 program income may be allocated to administrative costs. The estimated spending limit for administrative costs is $85,139.53 (FY 2013-2014); this spending limit is mandated by congressional statute and may not be exceeded with CDBG funds. 46 Exhibit E Citizen Participation Plan City of South San Francisco Revised DATE by Resolution # Economic and Community Development Department 400 Grand Avenue, South San Francisco, CA 94080 47 INTRODUCTION ............................................................................................................. 3 Overview of the Consolidated Plan Process ............................................................ 3 The Program Year .................................................................................................... 3 PUBLIC ACCESS TO INFORMATION ........................................................................... 3 I. Public Notice ............................................................................................................. 3 Items Covered by the Public Notice Requirement: ................................................... 4 Forms of Public Notice ............................................................................................. 4 Adequate Public Notice ............................................................................................ 4 II. Standard Documents ............................................................................................... 4 Availability of Standard Documents .......................................................................... 5 Places Where Standard Documents Are Available .................................................. 5 III. Public Hearings ....................................................................................................... 5 Content .................................................................................................................... 5 Access ..................................................................................................................... 5 Conduct .................................................................................................................... 5 Populations with Unique Needs ............................................................................... 6 THE ANNUAL ACTION PLAN AND/OR FIVE-YEAR CONSOLIDATED PLAN ............ 6 I. Needs Assessment ................................................................................................... 6 II. The Proposed Plan .................................................................................................. 6 Displacement Policy ................................................................................................. 6 Technical Assistance ............................................................................................... 6 Availability of a Proposed Plan ................................................................................. 7 Public Hearing and Further Action ........................................................................... 7 III. The Adopted Plan ................................................................................................... 8 IV. Amendments to the Plan ........................................................................................ 8 Substantial Amendments ......................................................................................... 8 Public Notice and Public Hearing for Substantial Amendments ............................... 8 THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT ..... 9 Public Notice and Public Hearing for the CAPER..................................................... 9 ADMINISTRATION OF THE CITIZEN PARTICIPATION PLAN ..................................... 9 I. Record-Keeping Protocol ........................................................................................ 10 Public Access to Information .................................................................................. 10 Requests for Assistance ........................................................................................ 10 II. Criteria for Amendment .......................................................................................... 11 COMPLAINTS PROCEDURES .................................................................................... 11 48 INTRODUCTION The Citizen Participation Plan (CPP) is required by regulations at 24 CRR part 91.105. Pursuant to 24 CFR part 91.105, the Citizen Participation Plan (CPP) of South San Francisco will encourage citizen participation, particularly residents of predominantly low and moderate income neighborhoods1, in the development of the City’s Five-Year Consolidated Plan2 and/or Annual Action Plan3, substantial amendments to these plans, and the Consolidated Annual Performance and Evaluation Report (CAPER). Overview of the Consolidated Plan Process The policies and procedures in this Citizen Participation Plan relate to the following activities: • Identification of housing and community development needs. • Preparation of a proposed new Five-Year Consolidated Plan or the preparation of a proposed Annual Action Plan. • Formal approval by elected officials of a final Annual Action Plan or Five-Year Consolidated Plan. • On occasion during the year, it might be necessary to change the use of the funds already budgeted in an Annual Action Plan, or to change the priorities established in the Five-Year Consolidated Plan. In that case, a formal Substantial Amendment will be proposed, considered, and acted upon. • After a "program year" is complete a Consolidated Annual Performance and Evaluation Report (CAPER) must be drafted for public review and comment and then formally submitted to the Department of Housing and Urban Development (HUD). The Program Year The program year is from July 1st through June 30th. PUBLIC ACCESS TO INFORMATION I. Public Notice There shall be advanced public notice of all public hearings and all public meetings, such as City Council Meetings, relating to the activities covered by this Citizen Participation Plan. 1 Neighborhoods where the majority of the households have an annual income of up to 80 percent of Area Median Income (AMI), as defined by the U.S. Department of Housing and Urban Development 2 The Five-Year Consolidated Plan provides a five year strategy for use of available resources to meet identified needs and describes the actions, programs, objectives and projects to be undertaken during the five year period 3 The Annual Action Plan is prepared annually and describes the activities the City will undertake during the upcoming program year 49 Items Covered by the Public Notice Requirement: • Proposed Annual Action Plan and/or Five-Year Consolidated Plan • Any proposed Substantial Amendment to the Annual Action Plan or Five-Year Consolidated Plan • The Consolidated Annual Performance and Evaluation Report (CAPER) • Amendments to the Citizen Participation Plan Forms of Public Notice • Public notices will be published in the San Mateo County Times, a newspaper of general circulation. • Notice will also be given to agencies providing services to lower income people. • Notice will be sent to any person or organization requesting to be on an email list. Adequate Public Notice Adequate advance notice is "timely"; it is given with enough lead-time for the public to take informed action. The amount of lead-time can vary, depending on the event. TIMING ANNUAL PLAN/ CONSOLIDATED PLAN CAPER SUBSTANTIAL AMENDMENTS CITIZEN PARTICIPATION REQUESTS FOR PROPOSALS Public Comment Period/ Notice of Availability 30 days 15 days 30 days 15 days 30 days prior to application deadline Number of Required Hearings 1 1 1 1 N/A Needs Assessment Required Yes – Notice 10 days prior to Needs Assessment No No No No Date Required to send to HUD May 15th or 45 days before the beginning of the next program fiscal year September 30th or 90 days after the end of the program fiscal year II. Standard Documents Standard documents include: • Proposed and adopted Five-Year Consolidated Plan • Proposed and adopted Annual Action Plans • Proposed and adopted Substantial Amendments to a Five-Year Consolidated Plan or Annual Action Plan • Consolidated Annual Performance and Evaluation Report (CAPER) • Citizen Participation Plan. 50 Availability of Standard Documents In order to encourage public participation a reasonable number of copies of standard documents will be provided to the public at no cost and within two working days of a request. These materials will also be available in a form accessible to persons with disabilities when requested. Places Where Standard Documents Are Available Standard documents will also be available at all City libraries as well as the Department of Economic and Community Development - 400 Grand Avenue, South San Francisco, CA and the City’s website. Staff will provide a written statement that notes when and where standard documents were delivered. III. Public Hearings Public hearings are required by law in order to obtain the public’s views and to provide the public with the City's responses to public questions and proposals. The law requires public hearings at all stages of the process, this includes a public hearing about community needs, a public hearing to review the City’s Five-Year Consolidated Plan and/or Annual Action Plan proposed uses of funds and a public hearing to review the Consolidated Annual Performance and Evaluation Report (CAPER).assess how funds were spent during the previous program year. Content The topics of discussion at public hearings include, but are not limited to: project goals and objectives, the total amount of funding available, community development and housing needs, proposed project activities and amount of funding requested for each project, proposed amount of funding for projects affecting low and moderate income neighborhoods, and whether or not any displacement is expected to occur. Access Public hearings will be held only after there has been adequate notice as described in the Public Notice part of this Citizen Participation Plan. Public hearings will be held at 7:00 p.m. or other times convenient to most people who might benefit from the use of funds. Public hearings will be held at the City Council Chambers or at places accessible by public transportation. as well as in community spaces in moderate and low income neighborhoods (such as community organizations, affordable housing complex community rooms, churches, etc.). The public hearing to approve the final Annual Action Plan or final Five-Year Consolidated Plan will be conducted in the City Council Chambers. Conduct To ensure that public hearings are meaningful to residents, at least one public hearing about community needs, one public hearing to review proposed uses of funds, and one public hearing to assess how funds were spent during the previous program year must be conducted in the presence of the Mayor and City Council. Additionally, each resident that chooses to speak will be allowed a minimum of three to five minutes to make a verbal presentation. 51 Populations with Unique Needs All public hearings will be held at locations accessible to people with disabilities. Provisions will also be made for disabled or non-English speaking residents when requests are made at least five working days prior to a hearing. All published public hearing notices will state that accommodations are available for disabled and non-English speaking residents and will contain the following written in Spanish: notice title, public hearing date, time and location, and notification of translation services. THE ANNUAL ACTION PLAN AND/OR FIVE-YEAR CONSOLIDATED PLAN The laws providing funds, described by this Citizen Participation Plan, call for improved accountability. In compliance with the terms of the law, South San Francisco will use the following procedures. I. Community Needs Assessment Due to the extensive and diverse housing and community development needs of low and moderate income people, priorities must be set in order to decide which needs should receive more attention. The laws and regulations require a Community Needs Assessment public hearing each year to obtain residents’ opinions about needs and the priority of needs within the community. A Needs Assessment Meeting will occur before a draft of the Annual Action Plan or Five-Year Consolidated Plan is published for comment so that the needs identified can be considered by the City and addressed in the draft Annual Action and/or Five-Year Consolidated Plan. The public should be notified 10 days prior to a Needs Assessment Meeting. II. The Proposed Annual Action Plan and/or Five-Plan Consolidated Plan In the proposed Annual Action Plan and/or Five-Plan Consolidated Plan, the City will provide the public with an estimate of the amount of CDBG funds it expects to receive (including grant and anticipated program income) in the upcoming year, along with a description of the types of activities that can be funded with these resources. Also, the public will be given an estimate of the amount funds that will be used in ways that will benefit low and moderate-income people. Displacement Policy The goal of the City is to minimize the extent to which low and moderate income people will be displaced as a result of the use of CDBG funds. This anti-displacement policy requires the plan to describe how South San Francisco will assist people who may be displaced as a result of the use of these funds, specifying the type and level of assistance. Technical Assistance City staff will work with organizations and individuals representative of low and moderate-income people who are interested in submitting a proposal to obtain funding for an activity. Outreach and public notices to non-profits will take place in the form of 52 email updates. A public notice for the Request for Proposal (RFP) for the CDBG funds will go out 30 days before the application deadline. All potential applicants for funding are encouraged to contact City staff for technical assistance before completing a proposal form. Staff can provide information on plans and details of a project, help applicants understand whether their projects are eligible and the amount of funding available for their type of activity. Availability of a Proposed Annual Action Plan and/or Five-Plan Consolidated Plan There must be reasonable notice of the proposed Annual Action Plan and/or Five-Year Consolidated Plan so that residents will have an opportunity to review it and comment on it. Notice will be made according to the procedures described earlier in this Citizen Participation Plan, with the addition of the following procedures specifically for Annual Action Plan and/or Five-Year Consolidated Plan: • There will be 30 days advance notice and availability of a proposed Annual Action Plan and/or Five-Year Consolidated Plan before there is a public hearing about it. • A summary of the Proposed Annual Action Plan and/or Five-Year Consolidated Plan will be written and be published the San Mateo County Times. At a minimum this summary will include: a description of the contents and purpose of the Action Plan and/or Five-Year Consolidated Plan and a list of the locations where copies of the entire Proposed Action Plan and/or Five-Year Consolidated Plan may be examined. • A reasonable number of copies of the Proposed Annual Action Plan and/or Five- Year Consolidated Plan will be made available to the public at no cost within two working days of a request. Also, copies will be available at the locations indicated earlier in this Citizen Participation Plan under Public Access to Information. • In order for low and moderate income people to determine the degree that they might be affected, the Proposed Annual Action Plan and/or Five-Year Consolidated Plan will be complete and contain: all HUD-required sections, the HUD-required Priorities Table and, a written description of all proposed uses of CDBG, HOME, ESG, and HOPWA funds. At a minimum, this description shall include the type of activity, its location, and the amount of federal money to be allocated to it. Public Hearing and Further Action A public hearing about the Proposed Annual Action Plan and/or Five-Year Consolidated Plan will be conducted by the Mayor and City Council 30 days after it is available to the public. In preparing an Annual Action Plan and/or Five-Year Consolidated Plan for submission to HUD, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the public hearing or submitted in writing. The Annual Action Plan and/or Five-Year Consolidated Plan 53 submitted to HUD will have a section that presents all comments, plus explanations why any comments were not accepted. III. The Adopted Plan The final Adopted Annual Action Plan and/or Five-Year Consolidated Plan will be made available to the public and will include the community development objectives, projected use of funds, and the community development activities. Copies of the Adopted Annual Action Plan and/or Five-Year Consolidated Plan will be available at the locations specified in Public Access to Information section. IV. Amendments to the Plan The Annual Action Plan and/or Five-Year Consolidated Plan must be amended anytime there is a change of CDBG funding of more than $50,000 $25,000 from one eligible activity to another or to fund a new activity not previously identified in the Annual Action Plan or Consolidated Plan. The public will be notified whenever there is a substantial amendment. Substantial Amendments The following will be considered "substantial" amendments: • To make a change in its allocation priorities or a change in the method of distribution of funds; • To carry out an activity, using funds from any program covered by the Annual Action Plan (including program income), not previously described in the Annual Action Plan; or • To change the purpose, scope, location, or beneficiaries of an activity. Public Notice and Public Hearing for Substantial Amendments There must be reasonable notice of a proposed Substantial Amendment so that residents will have an opportunity to review it and comment on it. Notice will be made according to the procedures described earlier in this Citizen Participation Plan, with the addition of the following procedures specifically for Substantial Amendments: • There will be 30 days advance notice of and availability of a proposed Substantial Amendment before there is a public hearing about it. • A detailed written description of the proposed Substantial Amendment will be made available to the public at no cost within two working days of a request. Also, copies will be available at the locations indicated earlier in this Citizen Participation Plan under Public Access to Information. • There will be a public hearing regarding the proposed Substantial Amendment conducted by the Mayor and City Council. This public hearing will not take place until the public has had 30 days to review the proposed Substantial Amendment. 54 In preparing a Substantial Amendment for submission to HUD, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the public hearing or submitted in writing. The Substantial Amendment submitted to HUD will have a section that presents all comments, plus explanations why any comments were not accepted. THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT Every year, South San Francisco must submit to HUD a Consolidated Annual Performance and Evaluation Report (CAPER) within 90 days of the close of the program year. In general, the CAPER must include a description of the use of funds, an assessment of the relationship of that use to the priorities and specific objectives identified in the Annual Action Plan, the number of extremely low, low, and moderate income persons served (including racial and ethnic status) by each activity where information on income by family size is required to determine eligibility of the activity and actions take to affirmatively further fair housing. Public Notice and Public Hearing for the CAPER There must be reasonable notice that a CAPER is available so that residents will have an opportunity to review it and comment on it. Notice will be made according to the procedures described earlier in this Citizen Participation Plan, with the addition of the following procedures specifically for a CAPER: • There will be 15 days advance notice of and availability of a CAPER before there is a public hearing about it. • A reasonable number of copies of the CAPER will be made available to the public at no cost within two working days of a request. Also, copies will be available at the locations indicated earlier in this Citizen Participation Plan under Public Access to Information. • There will be one public hearing regarding the CAPER. • This public hearing will be conducted by the Mayor and City Council, in the interest of public accountability. It will not take place until the public has had 15 days to review the CAPER. In preparing a CAPER for submission to HUD, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the public hearing or submitted in writing. The CAPER submitted to HUD will have a section that presents all comments, plus explanations why any comments were not accepted. ADMINISTRATION OF THE CITIZEN PARTICIPATION PLAN The Citizen Participation Plan is a required component of the Annual Action Plan and/or Five-Year Consolidated Plan and therefore is subject to public review and comment. 55 I. Record-Keeping Protocol All standard documents must be published and recorded in accordance with this Citizen Participation Plan. The City of South San Francisco will also maintain an up-to-date record of all citizen participation related activities. This Citizen Participation Record will contain the following items: Public Access to Information • A record of when the Citizen Participation Plan was adopted and/or is amended. • Records of all public notices announcing the availability of the following documents for public comment: o Annual Action and/or Five Year Consolidated Plan o Consolidated Annual Performance and Evaluation Report (CAPER) o Substantial Amendments made to either the Annual Action or Five Year Consolidated Plan o Citizen Participation Plan • Records of the delivery of the Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen Participation Plan to all City libraries and the Department of Economic and Community Development. Staff will provide a written statement noting when and where the documents were delivered • Records of online accessibility of the Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen Participation Plan. A screen shot of the City’s website which includes a link is acceptable • Records of any public comments made about the Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen Participation Plan. If no public comments were received, Staff should include a record stating that no public comment was received. • Records of all meeting minutes where the meeting was convened to consider the Annual Action and/or Five Year Consolidated Plan, Substantial Amendments to the Annual Action and/or Five Year Consolidated Plan, CAPER or Citizen Participation Plan. Requests for Assistance • A record of all requests/and or provisions for translation services at public meetings 56 • A record of any special accommodations made for disabled citizens to attend public meetings • A record of requests and/or provisions of technical assistance by low to moderate income groups. II. Criteria for Amendment To revise the CPP, a draft version of the revised CPP will be prepared by City staff and made available for the fifteen-day public review period. A notice for the public review period will be published in a newspaper of general circulation. A copy of the draft version of the revised CPP will be made available at the Department of Economic and Community Development and all City libraries during the public review period. A reasonable number of free copies of the draft version of the revised CPP will be provided to residents and groups upon request. Following the public comment period, a public hearing will be on held on the draft. The City Council shall consider any comments or complaints received in writing or at the public hearings. COMPLAINTS PROCEDURES Written complaints from the public will receive a meaningful, written reply within 15 working days. Complaints can be mailed to: Department of Economic and Community Development 400 Grand Avenue South San Francisco, CA 94080 57