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Home My WebLink About2017-01-25 e-packet@6:30Wednesday, January 25, 2017 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Successor Agency to the Redevelopment Agency Regular Meeting Agenda January 25, 2017Successor Agency to the Redevelopment Agency Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meeting of the Successor Agency is held on the fourth Wednesday of each month at 6:30 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a speaker card located at the entrance to the Council Chambers and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Successor Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT SUCCESSOR AGENCY MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 2/14/2017 January 25, 2017Successor Agency to the Redevelopment Agency Regular Meeting Agenda Call To Order. Roll Call. Agenda Review. Public Comments. CONSENT Motion to approve the minutes from the meetings of September 28, 2016, November 7, 2016, November 30, 2016 and December 14, 2016. 1. Motion confirming payment register for Redevelopment Obligation Retirement Fund Payments for January 25, 2017. (Richard Lee, Finance Director) 2. Report regarding a resolution of the Successor Agency to the Former Redevelopment Agency of the City of South San Francisco, reviewing and approving the submittal to the Successor Agency Oversight Board of a Recognized Obligation Payment Schedule (ROPS) for the period July 2017 through June 2018. (Richard Lee, Director of Finance) 3. Resolution of the Successor Agency to the Former Redevelopment Agency of the City of South San Francisco reviewing and approving submittal to the Successor Agency Oversight Board of a Recognized Obligation Payment Schedule for the period July 2017 through June 2018, pursuant to Health and Safety Code Section 34177(1). 3a. Adjournment. Page 3 City of South San Francisco Printed on 2/14/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-155 Agenda Date:1/25/2017 Version:1 Item #:1. Motion to approve the minutes from the meetings of September 28, 2016, November 7, 2016, November 30, 2016 and December 14, 2016. City of South San Francisco Printed on 1/19/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-129 Agenda Date:1/25/2017 Version:1 Item #:2. Motion confirming payment register for Redevelopment Obligation Retirement Fund Payments for January 25, 2017. (Richard Lee, Finance Director) The payments shown in the attached payment register are accurate and sufficient funds were available for payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 1/19/2017Page 1 of 1 powered by Legistar™ Payment Listing for SSF Successor Agency Board Review Payments issued between and10/27/2016 1/11/2017 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION SUCCESSOR AGENCY BANK OF NEW YORK MELLON 11/30/2016 254933252-1984098 E 861-70023-5060 1,920.00 ADMIN FEE FOR 11/14/16 - 11/13/17 - 199 REV B 12/9/2016 255202252-1986715 E 861-70023-5060 100.00 REDEMPTION NOTICE FEE: REVENUE BONDS SERI FEDEX 10/28/2016 2542215-554-96102 E 861-70001-5005 77.79 DELIVERY OF PACKETS FOR OVERSIGHT BOARD M 11/4/2016 2543595-519-10211 E 861-70001-5005 78.18 DELIVERY OF PACKETS FOR OVERSIGHT BOARD M 12/30/2016 2556615-623-25351 E 861-70001-5005 60.82 AGENDA PACKET DELIVERY TO OVERSIGHT BOAR MEYERS, NAVE, RIBACK 11/2/2016 2543002016090165 E 861-70001-5003 1,320.00 CITY ATTNY FEES SEP'16 - 405.99001 11/2/2016 2543002016090166 E 861-70002-5003 222.50 CITY ATTNY FEES SEP'16 - 405.99002 11/9/2016 2545102016090149 E 861-70050-5003 48.00 LEGAL SVCS REIMB SEPT'16 - 405.1233 12/9/2016 2552372016100161 E 861-70001-5003 82.50 CITY ATTNY FEES OCT 2016 - 405.99001 12/14/2016 2553422016070069 E 861-70001-5003 5,407.50 CITY ATTNY FEES JULY'16 - 405.99001 1/11/2017 2559032016110216 E 861-70001-5003 4,075.50 CITY ATTNY FEES NOV'2016 - 405.99001 Payments issued for SUCCESSOR AGENCY $13,392.79 TOTAL PAYMENTS FOR PERIOD $13,392.79 Thursday, January 12, 2017 Page 1 of 1 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:16-941 Agenda Date:1/25/2017 Version:1 Item #:3. Report regarding a resolution of the Successor Agency to the Former Redevelopment Agency of the City of South San Francisco,reviewing and approving the submittal to the Successor Agency Oversight Board of a Recognized Obligation Payment Schedule (ROPS)for the period July 2017 through June 2018.(Richard Lee, Director of Finance) RECOMMENDATION It is recommended that the Successor Agency adopt a resolution reviewing a draft Recognized Obligation Payment Schedule (ROPS 17-18)for the period July 2017 through June 2018 and approving submittal to the Oversight Board to the South San Francisco Redevelopment Agency (Oversight Board). BACKGROUND/DISCUSSION Attached for the Successor Agency Board’s review is the proposed ROPS for Fiscal Year 2017-18.This ROPS will form the basis for the County’s distribution of Redevelopment Property Tax Trust Fund dollars (RPTTF,or former RDA property taxes)to the Successor Agency to pay enforceable obligations for the period July 2017 through June 2018.ROPS 17-18 must be submitted to the State and County no later than February 1,2017.The ROPS will be reviewed by the Oversight Board January 31,2017.Although ROPS 17-18 covers the entire fiscal year,the Successor Agency will be allowed to submit an amended ROPS for the period January to June 2018 by October 1, 2017, if needed. While the ROPS 17-18 is largely unchanged from the prior ROPS period,the Successor Agency may note that the remaining balance of the 2006 Tax Allocation Bonds was paid in full in September 2016.Therefore,there is no remaining Total Outstanding Obligation as reflected in Items #3 and #4. As with previous ROPS submissions,line items highlighted in red reflect items that were requested by the Successor Agency,approved by the Oversight Board,but ultimately denied by the Department of Finance.The highlighted format of the report is locked by the Department of Finance to allow them to easily track previously denied items. The Department of Finance did not include any prior period adjustment reports in the FY 2017-18 ROPS.This is in anticipation of transitioning to an annual ROPS cycle in October 2018.The Department of Finance will once again include the ability to report prior period adjustments in ROPS 2018-19,where the prior period eligible for adjustment will be FY 2015-16, a gap of three years. CONCLUSION Adoption of this resolution will enable the Successor Agency to forward the proposed ROPS to the Oversight Board on January 31,2017 in order to fulfill the obligation under Health and Safety Code Section 34177(o)(1) regarding adoption of a ROPS 17-18 for the period July 2017 through June 2018. City of South San Francisco Printed on 1/19/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:16-942 Agenda Date:1/25/2017 Version:1 Item #:3a. Resolution of the Successor Agency to the Former Redevelopment Agency of the City of South San Francisco reviewing and approving submittal to the Successor Agency Oversight Board of a Recognized Obligation Payment Schedule for the period July 2017 through June 2018, pursuant to Health and Safety Code Section 34177(1). WHEREAS,pursuant to Health and Safety Code Section 34177(l),before each fiscal period,the Successor Agency to a dissolved Redevelopment Agency is required to prepare a draft Recognized Obligation Payment Schedule (“ROPS”)that lists all of the obligations that are “enforceable obligations”within the meaning of Health and Safety Code Section 34177,and which identifies a source of payment for each such obligation from among (i)bond proceeds,(ii)reserve balances,(iii)the administrative cost allowance,(iv)revenues from rents, concessions,interest earnings,loan repayments,or asset sales,or (v)the Redevelopment Property Tax Trust Fund established by the County Auditor-Controller to the extent no other source of funding is available or payment from property tax is contractually or statutorily required; and WHEREAS,pursuant to Health and Safety Code Section 34177(j),the Successor Agency also must prepare a proposed administrative budget and submit it to the Oversight Board for approval,including the estimated amounts for Successor Agency administrative costs for the upcoming fiscal period and proposed sources of payment for those costs; and WHEREAS,once the ROPS is approved by the Oversight Board,the ROPS must be posted on the Successor Agency’s website and transmitted to the County Auditor-Controller,the State Controller and the State Department of Finance. NOW,THEREFORE,the Successor Agency to the Redevelopment Agency of the City of South San Francisco, does hereby resolve as follows: 1.The Recitals set forth above are true and correct, and are incorporated herein by reference; 2.The draft ROPS attached hereto as Exhibit A was prepared by the Successor Agency,reviewed and approved by the Successor Agency Board, and will be submitted to the Oversight Board; 3.The City Finance Director is authorized to modify the draft ROPS to correct errors,to update the ROPS if necessary as a result of the subsequent review by the Oversight Board,and provide clarifications consistent with requirements of the State Department of Finance and the intent of this Resolution; 4.The Executive Director of the Successor Agency or designee is authorized and directed to take all actions necessary to implement this Resolution,including without limitation,the submittal of the draft ROPS to the Oversight Board,the County Auditor-Controller,the County Administrative Officer,theCity of South San Francisco Printed on 1/26/2017Page 1 of 2 powered by Legistar™ File #:16-942 Agenda Date:1/25/2017 Version:1 Item #:3a. ROPS to the Oversight Board,the County Auditor-Controller,the County Administrative Officer,the State Department of Finance,and the State Controller,and the posting of this Resolution and the draft ROPS on the Successor Agency’s website; 5.The Finance Director is authorized to incorporate the items on the ROPS into the 2017-18 operating budget once the ROPS is approved; 6.The Executive Director and the Finance Director,and their designees,are authorized and directed to take such actions as necessary and appropriate to carry out and implement the intent of this Resolution, including without limitation,the establishment of separate accounts and funds as necessary to appropriately document the receipts and expenditures of the Successor Agency. 7.The Executive Director of the Successor Agency and/or his designee are authorized to execute contracts and agreements for the items listed on the July 2017 through June 2018 ROPS,as approved by the Oversight Board,up to the amounts specified on the approved ROPS for such items,unless specifically directed otherwise by the Oversight Board. ***** City of South San Francisco Printed on 1/26/2017Page 2 of 2 powered by Legistar™ A B C D E F G H I J K $ 38,170,049 $ 3,001,868 3 Debt Serv Principal Tax Alloc Bonds Bonds Issued On or Before 1/1/2006 9/1/2035 Bank of New York 2006 Tax Alloc Bonds (TABs) - Y $ - 4 Debt Serv Interest Tax Alloc Bonds Bonds Issued On or Before 12/31/10 1/1/2006 9/1/2035 Bank of New York 2006 Tax Alloc Bonds (TABs) - Y $ - 7 Debt Serv Principal Hsg Rev Bonds Bonds Issued On or Before 12/31/10 1/1/1999 9/1/2018 Bank of New York 1999 Housing Revenue Bonds 815,000 N $ 275,000 8 Debt Serv Interest Hsg Rev Bonds Bonds Issued On or Before 12/31/10 1/1/1999 9/1/2018 Bank of New York 1999 Housing Revenue Bonds 62,625 N $ 21,125 10 Bond Admin/Disclosure Costs TABs Fees 1/1/2006 9/1/2035 Bank of New York/Willdan Costs to administer the bonds 234,530 N $ 12,000 11 Bond Admin/Disc Costs Hsg Bonds Fees 1/1/1999 9/1/2018 Bank of New York/Willdan Costs to administer the housing bonds 18,190 N $ 6,000 12 Oyster Point Ventures DDA OPA/DDA/Construction 3/23/2011 11/11/2026 Oyster Pt Ventures, LLC Section 3.4.1 of DDA-infrastr. required - N $ - 13 Oyster Point Ventures DDA OPA/DDA/Construction 3/23/2011 11/11/2026 Various contractors/staff Secs. 4.5 closg/escrow; 5.2 environ indemnification; 5.3 methane monitoring 20,000,000 N $ - 14 Oyster Point Ventures DDA Project Management Costs 3/23/2011 11/11/2026 Legal/Staff costs Soft project management costs 1,293,144 N $ 90,000 16 Harbor District Agreement Improvement/Infrastructure 3/25/2011 11/11/2026 Harbor District Secs. 5.0 lease rev; 7.0 temp. office 1,793,248 N $ - 17 Harbor District Agreement Project Management Costs 3/25/2011 11/11/2026 Legal/Staff costs Soft project management costs 818,341 N $ 20,000 21 Train Station Imprvmnts Ph 1(pf1002) Remediation 3/11/2009 12/31/2014 TechAccutite/Wisley Ham Contracted work-site remediation 87,494 N $ - 22 Train Station Imprvmnts Phase 1 Project Management Costs 3/11/2009 12/31/2014 Staff Costs Soft project management costs 9,309 N $ - 23 Train Station Imprvmnts Phase 2 Remediation 12/9/2009 12/31/2014 Various contractors Site remediation per Cal Trans Agrmt. 663,000 N $ 663,000 24 Train Station Imprvmnts Phase 2 Project Management Costs 12/9/2009 12/31/2014 Legal/Staff costs Soft project management costs 153,342 N $ 150,000 45 Maintenance of Non-Hsg Properties Property Maintenance 2/1/2012 12/31/2014 Various contractors Rehab, repair, maintenance, & utilities 3,381,567 N 46 Maintenance of Non-Hsg Properties Property Maintenance 2/1/2012 12/31/2014 Legal/Staff costs Soft project management costs 1,237,362 N 47 Administration Costs Admin Costs 2/1/2012 12/31/2014 Various contractors/misc Costs to administer Successor Agency 1,379,679 N $ 20,000 48 Administration Costs Admin Costs 2/1/2012 12/31/2014 Legal/Staff costs Costs to administer Successor Agency 949,132 N $ 230,000 49 Property Disposition Costs Property Dispositions 2/1/2012 12/31/2014 Various contractors Initial envir. testing, noticing, listing costs 2,872,138 N 50 Property Disposition Costs Property Dispositions 2/1/2012 12/31/2014 Legal/Staff costs Soft project management costs 447,367 N 51 Accrued PERS Pension Obligations Unfunded Liabilities 1/1/1980 6/30/2016 CalPERS Costs incurred through 02/01/2012 - N $ - 52 Accrued Retiree Health Obligations Unfunded Liabilities 1/1/1980 6/30/2016 CalPERS Retiree Benefit Trust (CERBT) Costs incurred through 02/01/2012 - N $ - 55 Fund Escrow Acct to call 2006 Tax Allocation Bonds Miscellaneous 5/8/2012 9/1/2016 Bank of New York Fund escrow acct to call rows 4 & 5 at first redemption date of 9/1/2016 - N $ - 57 1999 Housing Bond Proceeds Bonds Issued On or Before 12/31/10 10/23/2013 12/31/2014 Future Developer To be used on low/mod housing dev 1,504,581 N $ 1,514,743 69 630-634 El Camino Real Tenant Improvement Project Management Costs 3/1/2011 2/28/2086 TBD Tenant improvements for tenant space 3 450,000 N Contract/Agreement Termination Date ROPS 17-18 Total South San Francisco Recognized Obligation Payment Sche July 1, 2017 through June 30, 2 (Report Amounts in Whole Dol Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired Project Name/Debt Obligation Obligation Type Contract/Agreement Execution Date L M N O P Q R S T U V W Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF $ 1,514,743 $ - $ 710,660 $ 48,840 $ 125,000 $ 2,399,243 $ - $ - $ 25,000 $ 452,625 $ 125,000 $ 602,625 $ - $ - $ - $ - 275,000 $ 275,000 $ - 14,000 $ 14,000 7,125 $ 7,125 6,000 $ 6,000 6,000 $ 6,000 3,000 $ 3,000 3,000 $ 3,000 $ - $ - $ - $ - 30,000 15,000 $ 45,000 8,875 36,125 $ 45,000 $ - $ - 10,000 $ 10,000 10,000 $ 10,000 $ - $ - $ - $ - 297,660 33,840 $ 331,500 331,500 $ 331,500 75,000 $ 75,000 75,000 $ 75,000 10,000 $ 10,000 10,000 $ 10,000 115,000 $ 115,000 115,000 $ 115,000 $ - $ - $ - $ - $ - $ - 1,514,743 $ 1,514,743 $ - Fund Sources Fund Sources 17-18B (January - June) 17-18A Total edule (ROPS 17-18) - ROPS Detail 2018 llars) 17-18A (July - December) 17-18B Total Professional&SpecializedServices EstimatedCost JulͲDec2017 EstimatedCost JanͲJun2018 Total FY17Ͳ18 LegalConsultants(MeyersNave&CraigLabadie)$23,000$23,000$46,000 $23,000$23,000$46,000 SuppliesandServices $10,000$10,000$20,000 $10,000$10,000$20,000 $6,000$6,000$12,000 $2,000$2,000$4,000 $4,000$4,000$8,000 $3,000$3,000$6,000 $4,000$4,000$8,000 $14,000$14,000$28,000 $12,000$12,000$24,000 $14,000$14,000$28,000 $6,000$6,000$12,000 $3,000$3,000$6,000 $15,000$15,000$30,000 $4,000$4,000$8,000 $5,000$5,000$10,000 $92,000$92,000$184,000 GRANDTOTAL 125,000$125,000$250,000$ Notes: 1ͲͲStaffcostsincludepayroll,benefits,andretirementcosts 2ͲͲPaymentsourceforthesecostsistheRPTTFAdministrativeCostAllowance(ROPSitems47and48) 3ͲͲMinimumof$250,000peryearor3%oftheprioryearRPTTFfunding Miscellaneousstaff CityClerk Subtotal EconomicDevelopmentCoordinator SrAccountant EconomicDevelopmentandHousingManager ManagementAnalyst ECDDirector AccountantI FinancialServicesManager CityManager EXHIBITB SuccessorAgencyAdministrativeBudget ROPS17Ͳ18 July2017ͲJune2018 Subtotal Meetingexpenses,officesupplies,postage,copies, printingservices,specialnoticing,etc. Subtotal StaffWagesandBenefits PositionTitle DirectorofFinance AdminstrativeAssistantII AssistantCityManager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