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HomeMy WebLinkAbout2017-03-22 e-packet@7:00Wednesday, March 22, 2017 7:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda March 22, 2017City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. PRADEEP GUPTA, Mayor LIZA NORMANDY, Vice Mayor KARYL MATSUMOTO, Councilwoman RICHARD A. GARBARINO, Councilman MARK ADDIEGO, Councilman FRANK RISSO, City Treasurer KRISTA MARTINELLI, City Clerk MIKE FUTRELL, City Manager JASON ROSENBERG, City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 4/6/2017 March 22, 2017City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW PRESENTATIONS Recognizing the recipients of the Rotary Club of South San Francisco’s “Service Above Self” awards. (Sheri Boles, Community Programs Manager) 1. PG&E California Waste Water Optimization Program presentation of project findings and program incentive. (Kathy Lavezzo, Senior Account Executive) 2. Proclamation designating March as American Red Cross Month 2017. (Pradeep Gupta, Mayor) 3. Presentation of county policies on immigration. (Jeff Azzopardi, Police Chief and Sheriff Carlos Bolanos) 4. Presentation on the Kishiwada Marathon. (Steve Mann, Sister Cities Marathon Runner) 5. PUBLIC COMMENTS COUNCIL COMMENTS/REQUESTS PUBLIC HEARING A report regarding a Public Hearing for the City’s Housing, Community, and Economic Development Needs for the 2017-2018 One Year Action Plan; and a resolution approving the formation of a Revolving Loan Fund. (Julie Barnard, Economic Development Coordinator) 6. Resolution approving the formation of a Revolving Loan Fund for the Community Development Block Grant. 6a. Report regarding an ordinance approving a Third Amendment to the Development Agreement between El Camino and Spruce LLC and the City of South San Francisco to modify the phasing of the Project construction and related standards, laws and procedures governing the project for a previously entitled Mixed-Use Project at 180 El Camino Real Avenue. (Billy Gross, Senior Planner) 7. Page 3 City of South San Francisco Printed on 4/6/2017 March 22, 2017City Council Regular Meeting Agenda Ordinance adopting a Third Amendment to a Development Agreement between El Camino and Spruce LLC and the City of South San Francisco to modify the phasing of the project construction and related standards, laws and procedures governing the project for a previously entitled Mixed-Use Project at 180 El Camino Real Avenue. 7a. ADMINISTRATIVE BUSINESS Report regarding a Motion to conceptually approve the five-year sewer rate plan and directing staff to prepare sewer rate plan notices in accordance with Proposition 218. (Justin Lovell, Public Works Administrator) 8. Report regarding a resolution awarding a construction contract to Certified Heating & Air Conditioning of Fresno, California for the HVAC Improvements Project at the Main Library and Magnolia Senior Center in an amount not to exceed $143,650 and authorizing a total construction budget of $193,928. (Sam Bautista, Principal Engineer) 9. Resolution awarding the construction contract to Certified Heating & Air Conditioning of Fresno, California for the HVAC Improvements at the Main Library and Magnolia Senior Center in an amount not to exceed $143,650 and authorizing a total construction budget of $193,928. 9a. CONSENT CALENDAR Motion to approve the Minutes from the meeting of January 25, 2017.10. Motion confirming payment registers for March 22, 2017. (Richard Lee, Director of Finance) 11. Report regarding a resolution authorizing the acceptance of $7,500 in grant funding from the United States Department of Homeland Security Port Security Grant Program to upgrade marine communications on the Fire Department’s rescue boat and amend the Fire Department’s Fiscal Year 2016-2017 Operating Budget. (Gerald Kohlmann, Fire Chief) 12. Resolution authorizing acceptance of $7,500 in grant funding from the United States Department of Homeland Security Port Security Grant Program to upgrade marine communications on the Fire Department’s rescue boat and amend the Fire Department’s Fiscal Year 2016-17 Operating Budget. 12a. Report regarding a motion to accept the Fire Station 64 Roof Girder Replacement Project with a total construction cost of $149,545. (Sam Bautista, Principal Engineer) 13. Page 4 City of South San Francisco Printed on 4/6/2017 March 22, 2017City Council Regular Meeting Agenda Report regarding a motion to accept the construction improvements of Willow Gardens Playgrounds Replacement Project with a total construction cost of $145,706, as complete in accordance with plans and specifications. (Sam Bautista, Principal Engineer) 14. Report regarding two resolutions authorizing: (1) an application for financial assistance from the State Water Resources Board for the Water Quality Control Plant Wet Weather and Digester Improvement Project; and (2) submittal of a Letter of Interest for the Water Infrastructure Financing Information Act of 2014 program funds for financing of the Water Quality Control Plant Wet Weather and Digester Improvement Project. (Justin Lovell, Public Works Administrator) 15. Resolution of the City Council of the City of South San Francisco authorizing an application for financial assistance from the State Water Resources Control Board for improvements to the Water Quality Control Plant and authorizing the City Manager to negotiate, execute, and implement a financial assistance agreement with the State Water Resources Control Board on behalf of the City of South San Francisco. 15a. Resolution authorizing the submittal of a Letter of Interest for the Water Infrastructure Finance and Innovation Act of 2014 program funds for the Water Quality Control Plant Wet Weather and Digester Improvements Project. 15b. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 5 City of South San Francisco Printed on 4/6/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-242 Agenda Date:3/22/2017 Version:2 Item #:1. Recognizing the recipients of the Rotary Club of South San Francisco’s “Service Above Self” awards.(Sheri Boles, Community Programs Manager) City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ CITY OF SOUTH SAN FRANCISCO Certificate of Recognition Ines Mendez The South San Francisco City Council does hereby congratulate you for being the recipient of the Rotary Club of South San Francisco’s “Service Above Self” award for your outstanding and dedicated service to the community. Your dedication and commitment to the City of South San Francisco is deeply appreciated. Presented on this 22nd day of March, 2017 by the City Council of South San Francisco. Pradeep Gupta, Mayor Liza Normandy, Vice Mayor Mark Addiego, Councilmember Richard Garbarino, Councilmember Karyl Matsumoto, Councilmember CITY OF SOUTH SAN FRANCISCO Certificate of Recognition Roxane Cole The South San Francisco City Council does hereby congratulate you for being the recipient of the Rotary Club of South San Francisco’s “Service Above Self” award for your outstanding and dedicated service to the community. Your dedication and commitment to the City of South San Francisco is deeply appreciated. Presented on this 22nd day of March, 2017 by the City Council of South San Francisco. Pradeep Gupta, Mayor Liza Normandy, Vice Mayor Mark Addiego, Councilmember Richard Garbarino, Councilmember Karyl Matsumoto, Councilmember CITY OF SOUTH SAN FRANCISCO Certificate of Recognition Tom Carney The South San Francisco City Council does hereby congratulate you for being the recipient of the Rotary Club of South San Francisco’s “Service Above Self” award for your outstanding and dedicated service to the community. Your dedication and commitment to the City of South San Francisco is deeply appreciated. Presented on this 22nd day of March, 2017 by the City Council of South San Francisco. Pradeep Gupta, Mayor Liza Normandy, Vice Mayor Mark Addiego, Councilmember Richard Garbarino, Councilmember Karyl Matsumoto, Councilmember CITY OF SOUTH SAN FRANCISCO Certificate of Recognition Marie Patea The South San Francisco City Council does hereby congratulate you for being the recipient of the Rotary Club of South San Francisco’s “Service Above Self” award for your outstanding and dedicated service to the community. Your dedication and commitment to the City of South San Francisco is deeply appreciated. Presented on this 22nd day of March, 2017 by the City Council of South San Francisco. Pradeep Gupta, Mayor Liza Normandy, Vice Mayor Mark Addiego, Councilmember Richard Garbarino, Councilmember Karyl Matsumoto, Councilmember CITY OF SOUTH SAN FRANCISCO Certificate of Recognition Anna Taloma The South San Francisco City Council does hereby congratulate you for being the recipient of the Rotary Club of South San Francisco’s “Service Above Self” award for your outstanding and dedicated service to the community. Your dedication and commitment to the City of South San Francisco is deeply appreciated. Presented on this 22nd day of March, 2017 by the City Council of South San Francisco. Pradeep Gupta, Mayor Liza Normandy, Vice Mayor Mark Addiego, Councilmember Richard Garbarino, Councilmember Karyl Matsumoto, Councilmember City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-195 Agenda Date:3/22/2017 Version:1 Item #:2. PG&E California Waste Water Optimization Program presentation of project findings and program incentive. (Kathy Lavezzo, Senior Account Executive) City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-268 Agenda Date:3/22/2017 Version:1 Item #:3. Proclamation designating March as American Red Cross Month 2017. (Pradeep Gupta, Mayor) City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-278 Agenda Date:3/22/2017 Version:1 Item #:4. Presentation of county policies on immigration.(Jeff Azzopardi, Police Chief and Sheriff Carlos Bolanos) City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-286 Agenda Date:3/22/2017 Version:1 Item #:5. Presentation on the Kishiwada Marathon.(Steve Mann, Sister Cities Marathon Runner) City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-225 Agenda Date:3/22/2017 Version:1 Item #:6. A report regarding a Public Hearing for the City’s Housing,Community,and Economic Development Needs for the 2017-2018 One Year Action Plan;and a resolution approving the formation of a Revolving Loan Fund. (Julie Barnard, Economic Development Coordinator) RECOMMENDATION It is recommended that the City Council hear public testimony on the City’s housing,community,and economic development needs for the 2017-2018 One Year Action Plan and provide direction to the CDBG Subcommittee regarding funding priorities;and hear public comments and adopt a resolution approving approve formation of a Revolving Loan Fund. BACKGROUND/DISCUSSION The U.S. Department of Housing and Urban Development (HUD) requires local jurisdictions to prepare a One Year Action Plan (Action Plan) in order to receive funds through the Community Development Block Grant (CDBG) Program. As part of the development of the Action Plan, the City is required to hold two public hearings. The purpose of the March 22, 2017 public hearing is to obtain citizens’ views on housing, community, and economic development needs which will inform the Action Plan. Additionally, for those nonprofit organizations seeking CDBG funds, they may use this public hearing to make brief comments to City Council regarding their programs. The City Council can also take this opportunity to ask the nonprofit organizations questions regarding their proposed activities and to give direction to the CDBG Subcommittee on priorities for funding. This public hearing was published in the San Mateo County Times on February 24, 2017. The second public hearing, currently planned for April 26, 2017, is to adopt the FY 17-18 Action Plan and make final allocations of CDBG funding. FUNDS AVAILABLE FOR FY 17-18 At present,the City has not been notified of the entitlement allocation for FY 17-18.Typically,staff and Council identify their priorities and draft a budget with the assumption that the City will receive the same amount as the previous year.The City of South San Francisco received $427,323 in FY 17-18 however,with the great shift in budget priorities and regulations at the federal level it has been extremely difficult to anticipate the FY 17-18 budget.Usually,at this stage of the draft Annual Action Plan,the CDBG Subcommittee and Council are able to provide preliminary funding allocations to public service sub-recipients and programs. Given the extent of uncertainty surrounding the City’s grant entitlement,Program Income (PI)and HUD regulations,Council are requested to provide general feedback to the Subcommittee and staff regarding their priorities. Pursuant to federal spending limitations,a total of 15%of the entitlement amount plus 15%of prior year program income (from FY 16-17)may be allocated to nonprofit organizations for public service activities.Last City of South San Francisco Printed on 4/6/2017Page 1 of 5 powered by Legistar™ File #:17-225 Agenda Date:3/22/2017 Version:1 Item #:6. program income (from FY 16-17)may be allocated to nonprofit organizations for public service activities.Last year,the City received several large loan repayments and was able to allocate $82,998 for public service activities.This year,we have recently had one loan repayment (of $100,000)and another loan recipient has expressed an interest in paying off the remainder of their loan (of $50,000)however,the City has not yet received it. The amount available for public services is therefore undetermined at this point. CDBG administration costs (i.e.City staff time to administer the grant)also have a mandated spending limitation of 20%of the entitlement amount plus 20%of estimated current year program income (from FY 17- 18).This line item’s spending limits are mandated by congressional statute and may not be exceeded with CDBG funds. CDBG FUNDED ACTIVITIES On March 13,2017 the CDBG Subcommittee (Subcommittee)met to discuss possible project priorities for FY 17-18. The past and proposed CDBG activities are described in further detail below. Public Services and Minor Home Repair Programs On April 27,2016,the City Council awarded CDBG and HOME administrative funds to 10 of the 11 sub- recipients who applied for funding.One nonprofit group,Parca,unexpectedly withdrew their application after their funds were approved.The Subcommittee convened on January 30,2017 to review and redistribute the additional funding.The Subcommittee agreed to divide and award this remaining funding to some of the higher performing sub-recipients. Attachment 1 outlines the redistribution of this funding. FY 16-17 marked the first year of the two-year funding cycle for public service and minor home repair/modification programs therefore the City did not issue a request for proposals (RFP)for FY 17-18 funding for these types of activities.However,those public service sub-recipients that received funds in FY 16- 17 were required to submit a renewal application in order to receive FY 17-18 funds.A summary of the funding requests are provided in Attachment 2.The full public service renewal applications are provided in Attachment 3. The Subcommittee recommended that the percentage of the total budget each public service sub-recipient received in FY 16-17 should be applied to the final budget in FY 17-18.The distribution of the City funding is provided in line items 1-9 in Attachment 4. At the March 13 meeting,the Subcommittee expressed an interest the possibility of increasing the amount of funding to the minor home repair program sub-recipients with the expectation that the sub-recipients would increase the number of people served.Council is requested to consider this since the Minor Home Repair Programs are not subject to the 15% Public Service spending restrictions. Fair Housing The City has targeted the HOME Administrative funds it receives from the County for fair housing activities since the CDBG regulations require the City to affirmatively further fair housing and fair housing activities can City of South San Francisco Printed on 4/6/2017Page 2 of 5 powered by Legistar™ File #:17-225 Agenda Date:3/22/2017 Version:1 Item #:6. since the CDBG regulations require the City to affirmatively further fair housing and fair housing activities can only be funded from administration or public service type funds.In FY 16-17,the HOME Administrative funds were allocated to Project Sentinel,a non-profit fair housing provider,for a two-year cycle.Project Sentinel has submitted an application for the upcoming two-year cycle.The summary of Project Sentinel’s funding request and full application is included in the Attachments 2 and 3.Please note that HOME Administrative funds are at the highest risk of budget cuts in the upcoming fiscal year. City Sponsored Housing Rehabilitation Loan Program The Housing Rehabilitation Program assists low and moderate-income homeowners with housing loans and/or grants to rehabilitate their homes.This program demonstrates the City’s commitment to maintaining affordable housing and anti-blight and anti-displacement efforts.Staff is currently updating the guidelines for the Housing Rehab Loan Program.Changes will include lowering the interest rate one to three percent from four percent,30 -year loan terms with amortized payment,deferred payment and interest only payment plans available to help broaden the range of eligible households and increasing the budget per loan up to $65,000, up from $35,000. Debris Box Vouchers Debris Box Vouchers are issued to clear code violations and for emergencies.Debris box vouchers are targeted for the cleanup of conditions that affect the health, safety, or appearance of properties. Emergency Home Repair Vouchers Emergency Home Repair Vouchers are provided as grants of up to $5,500 for qualifying homeowners.These vouchers apply to emergency minor home repairs and minor code violations,such as broken sewer lines,water heater replacement,roof repairs,broken windows,etc.These grants have no fees or charges except any required permit fees. The homeowner is responsible for any costs beyond the grant amount. Downtown Façade Improvement Program The Subcommittee recommends not continuing to fund this program for FY 17-18.Although the façade program did help to stimulate the initial phase of downtown revitalization,at this point the downtown has reached a point where significant private investment can happen without public assistance.Meanwhile,there are other,more pressing needs for CDBG funding.The Subcommittee,therefore,expressed that CDBG funds are best spent on community needs and infrastructure. Public Improvement Projects In FY 16-17,CDBG funds were used to make public improvements.Funds were spent on providing rubberized surfacing for the Brentwood Park playlot and ADA ramps at intersections throughout many parts of the City. This year staff proposes continuing to fund ADA upgrades to eligible activities in the City and to provide “last mile”financing to the Parks and Recreation Department for their priority projects.On March 13,2017 the CDBG Subcommittee made a preliminary recommendation of prioritizing the rubberized resurfacing of three City parks (Alta Loma,Avalon and Clay)and any remaining funding will then be allocated to the Engineering Division’s ADA projects. City of South San Francisco Printed on 4/6/2017Page 3 of 5 powered by Legistar™ File #:17-225 Agenda Date:3/22/2017 Version:1 Item #:6. REVOLVING LOAN FUND For several years,the City has administered a program to provide low-interest loans to homeowners in need of major home repairs.The loans are provided for safety,accessibility,and code compliance upgrades for low- and moderate-income homeowners that could not otherwise afford them,and are funded by City’s CDBG funds. The City has a long-term goal to address the funding source of this program so that it can be more efficiently administered in light of HUD’s timely spending requirements.The loans can take up to several months to complete,and it is difficult to predict how long each project will take,which can make meeting HUD’s timeliness checks difficult.To improve program efficiency,the City,under HUD’s guidance,has explored the option of creating a Revolving Loan Fund (RLF). A RLF serves as a dedicated funding source for housing rehabilitation loans,and allows the City to directly allocate program income received from prior loans that the to the RLF without requiring changes to the City’s Annual Action Plan.Currently HUD allows program income funds assigned to a RLF to be exempt from timeliness,which allows the City to operate the housing rehabilitation loan program on an ongoing basis across program years. In January 2017,the Subcommittee approved staff’s recommendation to move forward with implementing a RLF. Program Challenges HUD has recently issued a notice that they are considering changing the RLF program so that it will not protect program income from timely spending requirements.If HUD does decide to make that change the City would still want to operate the housing rehabilitation program,but would not want a RLF.If the RLF is not protected from timeliness,it could become an obstacle to spending down the City’s CDBG program income in a timely manner.HUD has not confirmed whether or not this change will occur.As the RLF with its timeliness protections is still officially a viable tool,staff would like to have the flexibility to implement a RLF if HUD confirms that the program will not change.Staff would not implement a RLF if,in the next few months,HUD does change the program description to no longer offer protection from timeliness requirements.If HUD decides to significantly change the RLF program,the City will continue to administer the housing rehabilitation program out of the CDBG funds without implementing a RLF. Finally,assuming City were to implement the RLF,HUD has not confirmed whether or not Program Income may still be applied to the formulas for the public services and administrative funds.If so,this would have a small impact on these budget line items in the future.Staff will provide Council with an update on this at the April 26, 2017 meeting. CONCLUSION It is recommended that the City Council conduct a public hearing, take testimony on the City's housing, community, and economic development needs for the 2017-2018 One Year Action Plan, and provide direction City of South San Francisco Printed on 4/6/2017Page 4 of 5 powered by Legistar™ File #:17-225 Agenda Date:3/22/2017 Version:1 Item #:6. to the Community Development Block Grant (CDBG) Subcommittee regarding funding priorities. It is also recommended that the City Council adopt a resolution approving the formation of a Revolving Loan Fund. Attachments: 1.FY 16-17 Sub-recipient Mid-Year Budget Review 2.Public Service Sub-recipients’ FY 17-18 goals and funding requests 3.Public Service Sub-recipients’ Renewal Applications 4.Sub-recipient funding distribution City of South San Francisco Printed on 4/6/2017Page 5 of 5 powered by Legistar™ Attachment 1 Organization Program FY 17-18 Amount Awarded FY 17-18 Subcommittee Mid Year Budget Review 1 2 CORA CORA Emergency Shelter Program $ 10,000 - 3 Health Mobile Dental Care for Children $ 7,998 - 4 HIP Housing Home Sharing Program $ 10,000 - 5 John Papan Memorial John's Closet $ 5,000 - 6 Legal Aid Society Homesavers $ 7,500 10,000$ 7 Ombudsman Services of San Mateo County, Inc. Advocacy services to elderly and developmentally disabled individuals $ 7,500 9,500$ 8 Rape Trauma Services Center Sexual Assault Services $ 10,000 - 9 Samaritan House Safe Harbor $ 12,000 14,000$ 10 StarVista Transitional Housing Placement Plus $ 6,500 - 11 Parca Family Support Services $ 6,500 - 12 Subtotal 82,998$ 82,998$ Community Development Block Grant Program: FY17-18 Subcommittee Funding Recommendations CDBG- Category 1: PUBLIC SERVICE GRANTS Attachment 2 Agency/Program FY 16-17 Client Goal Mid-year Total Clients % of Client Goal FY 16-17 amount approved FY 17-18 amount requested FY 17-18 Client Goal Public Services 1 CORA - Emergency Shelter Program 6 2 33%10,000$ 10,000$ 5 2 Health Mobile *140 0 0%7,998$ 7,998$ 85 3 HIP Housing 11 10 91%10,000$ 10,000$ 11 4 John's Closet 100 36 36%5,000$ 5,000$ 80 5 Legal Aid Society 75 51 68%10,000$ 10,000$ 75 6 Ombudsman Services of SMC 74 54 73%9,500$ 9,500$ 74 7 Rape Trauma Services 50 23 46%10,000$ 10,000$ 50 8 Samaritan House - Safe Harbor Shelter 63 67 106%14,000$ 12,000$ 100 9 StarVista 15 11 73%6,500$ 6,500$ 18 10 Subtotal 534 254 48%82,998$ Minor Home Repair Programs 11 CID -Housing Accessibility Modifications (HAM) 8 4 50%10,000$ 10,000$ 6 12 El Concilio -Peninsula Minor Home Repair 10 2 20%10,000$ 10,000$ 10 13 Rebuilding Together -National Rebuilding Day **3 0 0%12,000$ 12,000$ 3 14 Rebuilding Together -Safe at Home 16 5 31%25,000$ 25,000$ 16 15 Subtotal 37 11 30%57,000$ 16 Fair Housing Programs 17 Project Sentinel 102 84 82%11,437$ 11,437$ 102 19 Total 673 349 52%151,435$ * Health Mobile only serves clients in Q3 and Q4 ** The NRD Program only serves clients at the end of Q3 South San Francisco FY 2017-18 CDBG Grant Allocation requests Attachment 3 1/30/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5629&prop=11 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:CORA Safe House (Emergency Shelter) Program 2. Project Address:Suppressed City: Suppressed Zip: 94403   3. Provide a one sentence project summary: Funding for this project will provide operating assistance for CORA’s Safe Houses (emergency shelters), providing survivors of domestic violence and their children with a confidential and safe living environment for up to six months.   4. Organization Name:Community Overcoming Relationship Abuse (CORA) Organization Address:2211 Palm Avenue City: San Mateo Zip: 94403 Organization Phone:650­652­0800 Website: http://www.corasupport.org/    Type of Applicant: Non­Profit       Our agency serves: Persons   5. Contact Person / Project Administrator:Name: Ana Morales Title: Grants and Contracts Officer Telephone: 650­650­0800 C ontact Email:Lynne@corasupport.org; anam@corasupport.org Fax:    6. Name of Agency D irector:Melissa Lukin   7. Fiscal Officer:Name: Cheryle Matteo Email: cherylem@ corasupport.org; anam@corasupport.org Telephone: 650­652­0800 Fiscal Officer Address:2211 Palm Ave.City: San Mateo Zip: 94403­1814   8. Authorized Signatory:Name: Melissa Lukin Email: MelissaL@corasupport.org Telephone: 650­652­0800 Fiscal Officer Address:2211 Palm Ave.City: San Mateo Zip: 94403­1814   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   015862386 Federal EIN/TIN Number:   94­2481188 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. N ote: This narrative has been copied from your previous application. Please update if appropriate. This project requests continued support for CORA's Safe Houses, providing survivors of domestic violence and their children w ith a confidential and safe living environment for up to six months. COR A’s Safe Houses are part of the agency’s overall effort to progressively engage clients at risk of homelessness. From hotel vouchers to three­year housing vouchers, CORA directly prevents homelessness, providing customized levels of assistance that preserve the most expensive interventions for households with the most severe barriers to housing. Funding w ill support CORA’s Safe House residents with the support and opportunities they need to set the foundation for healthy and violence­free lives. One primary goal of Safe House staff is for clients to reincorporate safety and self­sufficiency into their lives so that they minimize or remove altogether their need for emergency services. Toward this end, staff use a client­centered, trauma­informed model of service, which integrates an understanding of the impact of trauma into all aspects of service. This type of approach provides an evidence­based framework for assisting survivors in strengthening their own psychological capacities so they can rebuild their lives. Throughout the grant period, CORA’s Safe Houses are committed to the following objectives:  ­90% of Safe House clients will receive referrals to services that will help them achieve greater self­sufficiency.  ­90% of Safe House clients will exit the program with safety plans in place so they have awareness on how to keep themselves and their families safe. ­80% of clients that complete the safe house program will transition into safe, alternative housing.   11. Program Changes: Please detail any changes to your program for FY2017. Language Access: One of CORA’s priorities for FY2017 is to strengthen our language access practices. Through this initiative, CORA seeks to minimize barriers to services and increase access for those with limited English proficiency in addition to the deaf or hard­of­hearing community. C ORA believes that this may lead to additional referrals and a potential shift in demographics. 1/30/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5629&prop=11 2/3 Strategic Planning: C ORA is currently in the process of developing a 2017­2020 strategic plan, with a targeted focus on budgeting, funding, sustainability, and strategic direction. The timeline for the completion of this plan is approx. mid­2017. C ORA looks forward to sharing the results of our strategic plan with all of our community partners once it is completed.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below  please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redw ood City  26  12  24  24  8  4  25  10 City of San Mateo  0  0    0  0    County of San Mateo  86  46    0  0    South San Francisco  3  1  6  6  2  2  5  2 Totals 115 59 smatca SouthSF 1/30/2017 ­ 10:35 209.234.100.130 30 12 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Taxes/Benefits $0 $0  $0  $0  $0 $0 Supplies   13% 0% 0% 13% 0%$0 Operations/Maintenance  Utilities  $56,060 57% $25,983 18% $15,000 82% $10,983 0% 282%$25,983  Training/Education  $35,750 46% $2,400 58% 42% 0% $2,000 8%$2,000  Repairs/Maintenance  $25,400 7% 0% 0% 83% $6,000 250%$6,000  Emergency Lodging  $12,700 0% $12,700 0% $191 0% 0% 0%$191  Telephone  $62,836 100% $12,360 2% 0% $11,460 0% 90%$11,460   20% 0% 93% 0% 0%$0 Administration  25   5 0% 0 TOTAL $324,946 24%$77,603 22%$16,834 39%$30,000 13%$10,000 73%$56,834 Number of Individual Beneficiaries 10 2 30 Cost per Individual $673.36 $2,000.00 $1,894.47 Number of Household Beneficiaries 12 Cost per Household $1,683.40 $5,000.00 $4,736.17   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted w ith missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.R esolution authorizing application and designation of signatory, by the 1._Board_Resolution.pdf 2.Proof of 501(c)3 / tax­exempt status 2._501c3letter.pdf 3.By­laws 3._Bylaws_032712_­ _COMPLETE_and_SIGNED.pdf 4.Articles of Incorporation 4._Articles_of_incorporation.pdf 5.Board roster, including:5._Board_of_Directors_16­ 17_position_and_work.pdf 1/30/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5629&prop=11 3/3 Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term 5._BOD_Terms_of_Service.pdf 5._FY16_BOD_Calendar.pdf 5._FY17_BOD_Calendar.pdf 6.Organizational chart for entire organization 6._CORA_Org_Chart__12­27­16.pdf 7.C ertified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 7._FY_14­15_AU DIT.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget 8._Current_Agency_Operating_Budget_FY16­ 17.pdf 8._Proposed_Agency_Operating_Budget_FY17­ 18.pdf 9.Mission Statement 9._Mission_Statement.pdf 10.N on­discrimination policy 10._Nondiscrimination_Policy.pdf 11.R easonable Accommodations Policy 11._Reasonable_Accommodations_­_Client.pdf 11._Reasonable_Accommodations_­_Staff.pdf   12.Other ­ C OI Code_of_Conduct_­ _Conflict_of_Interest_H ighlight.doc 13.The following are required: (Redwood C ity Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget 13._EH_2016­17.pdf 13._EH_2017­18.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature Ana Morales Date Signed 01/19/2017   Initially submitted: Jan 19, 2017 ­ 15:03:02 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5622&prop=76 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Dental Care for Children 2. Project Address:1659 Scott Blvd # 4 City: Santa Clara Zip: 95050   3. Provide a one sentence project summary: We provide free, onsite, comprehensive dental care to low­income children at school sites in South San Francisco.   4. Organization Name:Health Mobile Organization Address:1659 Scott Blvd # 4 City: Santa Clara Zip: 95050 Organization Phone:408­879­0110 Website: www.healthmobile.org     Type of Applicant: Non­Profit       Our agency serves:   5. Contact Person / Project Administrator:Name: Mike Reza Title: COO Telephone: 408­879­0110 C ontact Email:mike@ healthmobile.org Fax:    6. Name of Agency D irector:A Parhizkari   7. Fiscal Officer:Name: Mike Reza Email: mike@healthmobile.orgTelephone: 4083905893 Fiscal Officer Address:1659 Scott Blvd # 4 City: Santa Clara Zip: 95050­4172   8. Authorized Signatory:Name: Mike Reza Email: mike@healthmobile.orgTelephone: 408­390­5893 Fiscal Officer Address:1659 Scott Blvd #4 City: Santa Clara Zip: 95050­4172   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   938737827 Federal EIN/TIN N umber:   31­1658149 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. N ote: This narrative has been copied from your previous application. Please update if appropriate. H ealth Mobile provides dental services at school sites through a self­contained, state­of­the art, full­service dental clinic in a specially made 40­foot motor home. H ealth Mobile pre­screened students to determine their dental needs. In September 2011, Health Mobile will begin providing follow­up services on the students who were screened. Patients will receive dental cleaning, preventive dental procedures, x­rays, and oral hygiene instructions. Dental procedures will include, as necessary, fillings, root canal treatments, extractions, crowns, sealants, bridges, partials, oral surgery, space maintainers, and sports guards. Health Mobile staff will emphasize prevention techniques and schedule patients for preventive treatment every six months until they graduate from the school. Parents will sign a consent form and complete a medical history form on their children prior to treatment. Services will be available to uninsured South San Francisco U nified School District’s students and their family members.   11. Program Changes: Please detail any changes to your program for FY2017.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below  please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redw ood City  0  0    0  0    City of San Mateo  0  0    0  0    County of San Mateo  0  0    0  0    South San Francisco  115  0   85  0  0  85  0 Totals 115 0 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 85 0 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5622&prop=76 2/3 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. H owever, please take into consideration that this amount is most likely to stay the same or decrease  South San Francisco Total Jurisdictions Budget Line Item A gency Total Pgm%Program Total %Requested Pgm%Requested Labor  Dentist    $0  assistant    $0 Taxes/Benefits  $0 Supplies  Dental Exam  $4,750 100% $4,750 100% $4,750 100%$4,750  Preventative  $3,248 100% $3,248 100% $3,248.00 100%$3,248  Restorative  $0  $0 0% $0.00 0%$0 Administration  0% 0 TOTAL $7,998 100%$7,998 100%$7,998 100%$7,998 Number of Individual Beneficiaries 85 85 Cost per Individual $94.09 $94.09 Number of Household Beneficiaries 0 0 Cost per Household   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted w ith missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.R esolution authorizing application and designation of signatory, by the Board_authorization_2017_1.pdf 2.Proof of 501(c)3 / tax­exempt status Tax_Exempt_Letter.pdf 3.By­laws HM_Bylaws_Rev_512013_C DBG.doc 4.Articles of Incorporation ARTICLES_OF_INCORPORATION.doc 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Health_Mobile_Board_Member_2017.docx 6.Organizational chart for entire organization Organization_Chart.xls 7.C ertified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. 2015_Audit_report.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget Health_Mobile_2016_Budget_CD BG_Final.xlsx Health_Mobile_2017_Budget_CD BG_Final.xlsx 9.Mission Statement MISSION_STATEMENT.doc 10.N on­discrimination policy nondiscrimination_policy_2.doc 11.R easonable Accommodations Policy Reasonable_Accommodation_Policy_CDBG_Att_11.doc 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5622&prop=76 3/3   12.Other ­ Attachment_2._Health_Mobile_Tax_Exempt_letter.pdf Attachment_3._Health_Mobile_Bylaw_2013.doc Attachment_4._Health_Mobile__Article_of_corporation..pdf Attachment_12._Health_Mobile__Conflict_of_Interest_Policy.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature MIKE REZA Date Signed 01/19/2017   Initially submitted: Jan 19, 2017 ­ 15:43:50 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5503&prop=12 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Home Sharing Program 2. Project Address:800 S. Claremont #210 City: San Mateo Zip: 94402   3. Provide a one sentence project summary: The Home Sharing program interviews and screens clients for housing, provides housemates, alternative housing, and community resources to clients with the potential of matching persons in affordable home sharing arrangements.   4. Organization Name:Human Investment Project (HIP Housing) Organization Address:800 S. Claremont #210 City: San Mateo Zip: 94402 Organization Phone:650­348­6660 Website: http://www.hiphousing.org/    Type of Applicant: Non­Profit       Our agency serves: Persons   5. Contact Person / Project Administrator: Name: Laura Fanucchi Title: Associate Director Telephone: 650­348­6660 Contact Email:lfanucchi@ hiphousing.org Fax: 650­348­0284     6. Name of Agency Director:Kate Comfort Harr   7. Fiscal Officer:Name: Norma Quiroz Email: nquiroz@hiphousing.org Telephone: 650­348­6660 Fiscal Officer Address:800 S. Claremont #210 City: San Mateo Zip: 94402   8. Authorized Signatory:Name: Kate Comfort Harr Email: kcomfort@ hiphousing.org Telephone: 650­348­6660 Fiscal Officer Address:800 S. Claremont #210 City: San Mateo Zip: 94402   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   120811997 Federal EIN/TIN Number:   942154614 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. HIP Housing’s Home Sharing Program matches people who have room in their home to share with individuals who need a place to live at an affordable price. By utilizing existing housing, the Home Sharing Program finds affordable housing for low­income residents, and provides a realistic solution that enables seniors, and persons with special needs to maintain both their home and their independence. Every year, the Home Sharing Program interviews, screens, and provides housing assistance to over 1,400 persons a year, while placing 250 in home sharing situations and providing support to an additional 400 (individuals matched in previous fiscal years). We field close to 4,000 calls from persons searching for affordable housing.  Clients complete a detailed application to make sure that they are matched in compatible living arrangements. Counselors then conduct interviews to establish each client’s specific needs and carry out local background checks. When clients are matched, Counselors facilitate a discussion between both parties to help them outline their expectations and to agree on rights and responsibilities. This information is then documented in a Living Together Agreement, which is signed by both parties. The Home Sharing Program also arranges rent exchanges, in which one person provides household chores, such as cooking, cleaning, and companionship, for seniors and/or persons with disabilities, in exchange for a lower rent.   11. Program Changes: Please detail any changes to your program for FY2017. This year we are focusing on extraordinary obstacles in the Home Sharing Program as a result of the housing crisis in San Mateo County. For the first time in the programs history, there is a 7:1 ratio for those seeking housing (Home Seekers) versus those who can provide space in their homes (Home Providers). Using Sidecare, a professional marketing team, we have designed and are now implementing a large scale marketing campaign to inform and attract potential Home Providers living in San Mateo County.  The campaign includes professionally conducted market research examining San Mateo County demographics, housing stock, and market trends. To build effective messaging and communication strategies, focus groups have been conducted to help identify local 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5503&prop=12 2/3 values and attitudes about home sharing. The campaign, which was funded by a grant received through Measure A, incorporates carefully targeted media strategies for TV, radio, internet ads, public service announcements, and social media. There have also been two personnel changes within the Home Sharing team this year. Shirley Fok, who was formerly the North County Home Sharing Coordinator, has now transitioned into the position of Director of Programs. The new North County Home Sharing Coordinator is Natali Rodriguez. Prior to joining the Home Sharing team, Natali was a Case Manager with the Self Sufficiency Program.    12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redwood City  17  14  17  17  8  6  17  17 City of San Mateo  37  34  30  25  13  11  30  25 County of San Mateo  75  67  76  67  19  18  76  67 South San Francisco  17  12  11  9  5  3  11  9 Totals 146 127 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 134 118 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Labor  Natali Rodriguez  $50,923 48% $24,573 3% $800 9% $2,200 38% $9,450.00 27% $6,700 78%$19,150  Debra Smith  $54,501 63% $34,351 4% $1,400 9% $3,000 39% $13,500.00 2% $650 54%$18,550  Barbara Liedtke  $63,654 54% $34,304 31% $10,800 11% $3,800 42% $14,400.00 1% $350 86%$29,350  Dania Delgadillo  $44,960 50% $22,460 4% $1,000 19% $4,200 60% $13,500.00 8% $1,800 91%$20,500  Home Sharing Program Mgmt  $66,950 82% $54,800 2% $1,000 3% $1,800 14% $7,650.00 1% $500 20%$10,950 Taxes/Benefits     $0 Administration     0% 0 TOTAL $280,988 61%$170,488 9%$15,000 9%$15,000 34%$58,500 6%$10,000 58%$98,500 Number of Individual Beneficiaries 17 30 76 11 134 Cost per Individual $882.35 $500.00 $769.74 $909.09 $735.07 Number of Household Beneficiaries 17 25 67 9 118 Cost per Household $882.35 $600.00 $873.13 $1,111.11 $834.75   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted w ith missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the Attachment_Board_Resolution_2017.pdf 2.Proof of 501(c)3 / tax­exempt status Attachment_2._HIP_Housing­_Proof_ofTax­ ExceptStatus_990Form.pdf 3.By­laws Attachment3_HIPHousingBy­Laws.pdf 4.Articles of Incorporation Attachment4_Articles_of_Inc_HIPHousing.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Attachment_Board_Roster_2017.pdf Attachment5_b_Board_Meeting_Dates_2016.pdf 6.Organizational chart for entire organization Attachment6_OrganizationalChart2017_HIPHousing.pdf 7.Certified financial audit no more that 1 fiscal year old,HIP_FYE2016_AUDIT_REPORT.pdf 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5503&prop=12 3/3 prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Attachment_NoSingleAuditDoc.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget 2016­2017__Program_Budget_Approved_on_6­21­ 16_by_BOD.xlsx Projected_Program_Budget_2017_2018.xlsx 9.Mission Statement Mission_Statement.pdf 10.Non­discrimination policy Non­discriminationPolicyHIPHousing.pdf 11.Reasonable Accommodations Policy ReasonableAccomodationsPolicy.pdf   12.Other ­HIPHousingConflictofInterestPolicy.pdf 13.The following are required: (Redwood City Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget  Review ed and updated Contact Information  Review ed and updated Projected Beneficiares  Review ed and updated Budget Program Manager Signature Clarice Veloso Date Signed 01/11/2017   Initially submitted: Jan 11, 2017 ­ 15:56:30 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5547&prop=77 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Johns Closet 2. Project Address:444 E. Market St., Rm. 2 City: Daly City Zip: 94014   3. Provide a one sentence project summary: Johns Closet provides NEW CLOTHES to needy school­aged children.   4. Organization Name:John Papan Memorial Organization Address:440 Green Hills Drive City: Millbrae Zip: 94030 Organization Phone:650­871­7440 Website: johnscloset.org     Type of Applicant: Non­Profit       Our agency serves:   5. Contact Person / Project Administrator:Name: Diane and Gina Papan Title: director Telephone: 650­871­7440 C ontact Email:dianepapan@gmail.com Fax:    6. Name of Agency D irector:Diane and Gina Papan   7. Fiscal Officer:Name: Diane Papan Email: dianepapan@gmail.comTelephone: 650­871­7440 Fiscal Officer Address:440 Green Hills Drive City: Millbrae Zip: 94030­1663   8. Authorized Signatory:Name: Diane Papan Email: dianepapan@gmail.comTelephone: 650­871­7440 Fiscal Officer Address:440 Green Hills Drive City: Millbrae Zip: 94030­1663   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   926757311 Federal EIN/TIN Number:   94­2826366 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. N ote: This narrative has been copied from your previous application. Please update if appropriate. All funds received by John's Closet will be used to purchase new clothing for needy school children. We distribute the clothing at our rent­ free space at Ben Franklin Middle School. John's C loset is a 100% volunteer program, with no salaries or fixed costs. All the work is done by about 30 volunteers, who answer the phones, schedule appointments, assist children at the Closet five days­a­week, keep shelves organized and stocked, mend distressed items, shop for needed clothing not supplied by in­kind donations, account for documentation, maintain the books and prepare grant requests. There is no similar program in the community.    11. Program Changes: Please detail any changes to your program for FY2017. N ot applicable.    12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below  please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redw ood City  0  0    0  0    City of San Mateo  0  0    0  0    County of San Mateo  0  0    0  0    South San Francisco  89  36  100  40  36  14  80  35 Totals 89 36 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 80 35 PROPOSED PROGRAM BUDGET FOR FY 2017­18 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5547&prop=77 2/3 It is recommended that use your current allocation amount for your FY 15­16 funding request. H owever, please take into consideration that this amount is most likely to stay the same or decrease  South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Taxes/Benefits  $0 Materials  New Clothing & Hygiene Items  $55,000 100% $55,000 9% $5,000 0%$0 Administration  0% 0 TOTAL $55,000 100%$55,000 9%$5,000 9%$5,000 Number of Individual Beneficiaries 80 80 Cost per Individual $62.50 $62.50 Number of Household Beneficiaries 35 35 Cost per Household $142.86 $142.86   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted w ith missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.R esolution authorizing application and designation of signatory, by the Johns_Closet_SSF_DCBG_Attachment_1_2017.pdf 2.Proof of 501(c)3 / tax­exempt status Johns_Closet_SSF_Attchment_2_for_2015_501c3_proof.pdf 3.By­laws Johns_Closet_By­Laws.pdf 4.Articles of Incorporation Johns_Closet_Articles_of_Inc.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Johns_Closet_CDBG_Attachment_5­6.pdf 6.Organizational chart for entire organization Johns_Closet_CDBG_Attachment_5­6.pdf 7.C ertified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Johns_Closet_SSF_DCBG_Attachment_7­8_2017.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget Johns_Closet_SSF_DCBG_Attachment_7­8_2017.pdf 9.Mission Statement Johns_Closet_Mission_Statement.pdf 10.N on­discrimination policy Johns_Closet_Non­Discrimination_Policy.pdf 11.R easonable Accommodations Policy Johns_Closet_CDBG_R easonable_Accommodation_Policy.doc   12.Other ­Johns_Closet_Conflict_of_Interest_Policy.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5547&prop=77 3/3 Program Manager Signature Diane Papan Date Signed 01/20/2017   Initially submitted: Jan 20, 2017 ­ 14:55:32 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5584&prop=19 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:HomeSavers: Preserving Affordable Housing in our Community 2. Project Address:330 Twin Dolphin Drive, Suite 123 City: Redwood City Zip: 94065   3. Provide a one sentence project summary: Legal assistance to people threatened with losing their homes or living in substandard conditions with the goals of keeping people in their homes; preventing homelessness through the enforcement of legal rights, in and out of court; and remedying substandard living conditions through advocacy.   4. Organization Name:Legal Aid Society of San Mateo County Organization Address:330 Twin Dolphin Drive, Suite 123 City: Redwood City Zip: 94065 Organization Phone:650­558­0915 Website: www.legalaidsmc.org     Type of Applicant: Non­Profit       Our agency serves: Households   5. Contact Person / Project Administrator: Name: Shirley Gibson Title: Directing Attorney Telephone: 650­517­8927 Contact Email:SGibson@legalaidsmc.org Fax: 650­517­8973     6. Name of Agency Director:M. Stacey Hawver   7. Fiscal Officer:Name: Susan Stortini Email: SStortini@legalaidsmc.org Telephone: 650­517­8913 Fiscal Officer Address:330 Twin Dolphin Drive, Suite 123 City: Redwood City Zip: 94065   8. Authorized Signatory:Name: M. Stacey Hawver Email: mshawver@legalaidsmc.orgTelephone: 650­517­8917 Fiscal Officer Address:330 Twin Dolphin Drive, Suite 123 City: Redwood City Zip: 94065   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   0342377270000 Federal EIN/TIN Number:   94­1451894 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Program Objective: The Legal Aid Society of San Mateo County works to bring fairness to the county’s housing courts, helps to keep low­income tenants in their homes, and can mitigate the effects of a potential eviction. We do this by providing legal advice and services to about 100 unduplicated households each month at three weekly housing clinics.  Key Priorities: Legal Aid strives to provide low­income clients with the knowledge and practical assistance they need to more effectively advocate for themselves and their families in housing court.  Specific Activities: Legal Aid attorneys, project staff, and trained pro bono attorneys meet one­on­one with clients at the housing clinics where they answer questions, provide legal advice, help with the completion of legal paperwork, and explain to clients what to expect in the county’s housing courts. Clients leave our housing clinics with an understanding of their legal rights, as well as completed paperwork, letters to landlords, and/or clear instructions and next steps.   11. Program Changes: Please detail any changes to your program for FY2017.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redwood City  0  0    0  0    City of San Mateo  480  147  300  125  271  91  300  125 County of San Mateo  1174  377  1,000  300  646  209  1,000  300 South San Francisco  307  100  190  75  183  51  190  75 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5584&prop=19 2/3 Totals 1,961 624 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 1,490 500 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor  Directing Attorney  $94,000 100% $94,000 3% $2,500 5% $4,500 2% $1,750 9%$8,750  Director of Litigation  $88,000 100% $88,000 9% $7,500 13% $11,300 3% $2,500 24%$21,300  Staff Attorney  $52,000 100% $52,000 3% $1,500 5% $2,500 1% $750 9%$4,750  Intake Coordinator 1  $37,510 80% $30,008 1% $200 1% $300 0% $100 2%$600  Intake Coordinator 2  $31,000 84% $26,040 1% $150 1% $200 0% $100 2%$450  Intake Coordinator 3  $32,500 39% $12,675 1% $150 2% $200 1% $100 4%$450  Other Staff  $1,359,440 0%    $0 Taxes/Benefits $508,335 18%$93,844 3% $3,000 5% $4,500 2% $2,200 10%$9,700 Supplies  Office Supplies  $35,000 18% $6,345 0% 0% 0% 0%$0 Materials  Books/Publications  $12,000 17% $1,983 0% 0% 0% 0%$0 Operations/Maintenance  Rent  $69,145 18% $12,294 0% 0% 0% 0%$0  Technology  $30,000 19% $5,552 0% 0% 0% 0%$0  Court fees  $4,000 20% $793 0% 0% 0% 0%$0  Telephone/Internet  $8,000 20% $1,586 0% 0% 0% 0%$0 Administration $254,960 18%$46,002 0% 0% 0% 0% 0 TOTAL $2,615,890 18%$471,122 3%$15,000 5%$23,500 2%$7,500 10%$46,000 Number of Individual Beneficiaries 300 1,000 190 1,490 Cost per Individual $50.00 $23.50 $39.47 $30.87 Number of Household Beneficiaries 125 300 75 500 Cost per Household $120.00 $78.33 $100.00 $92.00   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the Legal_Aid_Funding_Resolution_for_Cities_2017.docx 2.Proof of 501(c)3 / tax­exempt status Legal_Aid_501c3_Letter.pdf 3.By­laws Legal_Aid_ByLaws.pdf 4.Articles of Incorporation Legal_Aid_Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term LASSMC_Board_Roster_and_Information_2017.pdf 6.Organizational chart for entire organization Legal_Aid_Org_Chart_12.16.2016.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. LASSMC_Audit_Report_FY­2016.pdf LASSMC_Single_Audit_Letter_2017.pdf 8.The following are required:LASSMC_Organization_Budget_FY2017_Final.pdf LASSMC_Budget_FY2018_for_grants.pdf 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5584&prop=19 3/3 Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget 9.Mission Statement Legal_Aid_Mission_and_Vision_Statements.pdf 10.Non­discrimination policy Legal_Aid_Non­Discrimination_Policy_for_Staff_and_Clients.pdf 11.Reasonable Accommodations Policy Legal_Aid_Equal_Opportunity_Policy_Including_Reasonable_Accommodations.pdf   12.Other ­Legal_Aid_Conflict_of_Interest_Policy.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature Allison Marseille Date Signed 01/27/2017   Initially submitted: Jan 20, 2017 ­ 16:25:52   Returned to Draft 01­27­2017 by San Mateo County Reason: Applicant request to adjust SM County numbers . CDS 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5677&prop=21 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Ombudsman Services of San Mateo County, Inc 2. Project Address:711 Nevada Street City: Redwood City Zip: 94061   3. Provide a one sentence project summary: OSSMC's mission is to challenge long­term care facilities to deliver the highest standards of individualized care to their residents, and to advocate for the health, safety and dignity of these residents and for broader changes in the system.   4. Organization Name:Ombudsman Services of San Mateo County, Inc Organization Address:711 Nevada Street City: Redwood City Zip: 94061 Organization Phone:650 780 5707 Website: www.ossmc.org     Type of Applicant: Non­Profit       Our agency serves:   5. Contact Person / Project Administrator:Name: Tippy Irwin Title: Executive Director Telephone: 650 780 5702 C ontact Email:ossmc@ossmc.org Fax:    6. Name of Agency D irector:Tippy Irwin   7. Fiscal Officer:Name: Cindy Safe Email: ossmc@ossmc.orgTelephone: 650 780 5707 Fiscal Officer Address:711 Nevada Street City: Redwood City Zip: 94061   8. Authorized Signatory:Name: Tippy Irwin Email: ossmc@ossmc.orgTelephone: 650­780­5702 Fiscal Officer Address:711 Nevada Street City: Redwood City Zip: 94061­1555   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   178766965 Federal EIN/TIN Number:   94­3397402 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. N ote: This narrative has been copied from your previous application. Please update if appropriate. OSSMC performs advocacy work with the 9,311 frail elderly and developmentally disabled individuals that reside in the county’s 493 long term care facilities. We advocate for the health, safety and dignity of these residents and for broader changes in the system. We work to combat negligence and abuse, fraud, violations of residents’ rights, and other serious issues plaguing the LTC industry by using highly­ trained, skilled volunteers to monitor facilities and investigate complaints..  OSSMC has set three primary goals for FY 2017­18. They cover the following: 1. Facility Coverage: Achieve 85% of the agency’s facility coverage plan and make a minimum of 5,250 unscheduled visits overall in the C ounty; 1,000 visits to 139 facilities in SM, 600 visits to 64 facilities in RWC. and 350 visits to 73 facilities in SSF. We also strive to visit each of the adult residential and intermediate care facilities that : Investigate 1,500 complaints and resolve 92% of all cases to the satisfaction of the residents. In this manner we will serve the following unduplicated individuals in each of the cities ­ 100 in SM ­ 85 in RWC ­ 74 in SSF 3. Community education includes the following: ­ 12 inservice education sessions for facility staff on issues related to resident care ­ 200 consultations with facility staff re resident care ­ 350 consultations to individuals on issues re issues related to aging & choosing a facility for a loved one. ­ 30 community education sessions   3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5677&prop=21 2/3 11. Program Changes: Please detail any changes to your program for FY2017. OSSMC's Executive Search Committee is working toward the recruitment of a new Executive Director to replace Tippy Irwin who is retiring after nearly 16 years. It is anticipated that a new  director will be hired by April.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below  please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redw ood City  137  0  85  0  70  0  85  0 City of San Mateo  132  0  100  0  88  0  100  0 County of San Mateo  0  0    0  0    South San Francisco  0  0  74  0  54  0  74  0 Totals 269 0 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 259 0 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City City of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor  Executive Director  $100,000 100% $100,000 0% 0% 0% 0%$0  Director of Development  $83,636 100% $83,636 0% 0% 0% 0%$0  Operations Manager  $68,959 100% $68,959 0% 0% 0% 0%$0  Program Manager  $72,769 100% $72,769 0% 0% 0% 0%$0  Regional Coordinator­ North  $63,654 100% $63,654 0% 0% 12% $7,500 12%$7,500  Regional Coordinator­ Central  $61,935 100% $61,935 0% 24% $15,000 0% 24%$15,000  Regional Coordinator­ South  $65,336 100% $65,336 23% $15,000 0% 0% 23%$15,000  Abuse Specialist  $39,245 100% $39,245 0% 0% 0% 0%$0  Volunteer Coordinator  $56,228 100% $56,228 0% 0% 0% 0%$0   Employee Indirect Expenses  $20,500 100% $20,500 0% 0% 0% 0%$0  Employee Incentives  $10,000 100% $10,000 0% 0% 0% 0%$0 Taxes/Benefits $104,971 100%$104,971 0% 0% 0% 0%$0 Supplies  Office Supplies  $3,500 100% $3,500 0% 0% 0% 0%$0  Postage/Delivery  $1,500 100% $1,500 0% 0% 0% 0%$0   Telephone & Internet  $8,000 100% $8,000 0% 0% 0% 0%$0 Materials  Fundraising  $53,500 100% $53,500 0% 0% 0% 0%$0  Marketing  $9,500 100% $9,500 0% 0% 0% 0%$0 Operations/Maintenance   Board Development/Expenses  $3,500 100% $3,500 0% 0% 0% 0%$0  Facilities & Equipment  $19,000 100% $19,000 0% 0% 0% 0%$0  Financial Expenses  $25,200 100% $25,200 0% 0% 0% 0%$0  Insurance  $10,500 100% $10,500 0% 0% 0% 0%$0   Membership Dues & Subscriptions  $2,100 100% $2,100 0% 0% 0% 0%$0  Program Expense  $5,335 100% $5,335 0% 0% 0% 0%$0  Volunteer Expense  $8,000 100% $8,000 0% 0% 0% 0%$0 Administration    0% 0 TOTAL $896,868 100%$896,868 2%$15,000 2%$15,000 1%$7,500 4%$37,500 Number of Individual Beneficiaries 85 100 74 259 Cost per Individual $176.47 $150.00 $101.35 $144.79 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5677&prop=21 3/3 Number of Household Beneficiaries 0 0 0 0 Cost per Household   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration w hen timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.R esolution authorizing application and designation of signatory, by the Board_Resolution_2017­18.pdf 2.Proof of 501(c)3 / tax­exempt status 501c3_jpg.jpg 3.By­laws Bylaw s.doc 4.Articles of Incorporation Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_Members_1.1.2017._with_affiliations.doc 6.Organizational chart for entire organization Organizational_Chart_2.docx 7.C ertified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Audit_Report_FY_14­15.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget FY_16­17_Budget_Final.xlsx 9.Mission Statement Mission_Statement.docx 10.N on­discrimination policy OSSMC_Non_Discrimination_Policy.docx 11.R easonable Accommodations Policy OSSMC_Reasonable_Accommodations_Policy.docx   12.Other ­OSSMC_Conflict_of_Interest.doc 13.The following are required: (Redwood C ity Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget Final_Budget_Summary_FY_2016­17.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature Tippy Irwin Date Signed 01/25/2017   Initially submitted: Jan 25, 2017 ­ 12:02:35 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5608&prop=359 1/4 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Sexual Abuse Services for Children and Youth 2. Project A ddress:1860 El C amino Real, Suite 406 C ity: Burlingame Zip: 94010   3. Provide a one sentence project summary: The Sexual Abuse Services Program for Children and Youth provides mental health services to address the multiple healing needs of child survivors of sexual violence including: crisis intervention, individual and group counseling, advocacy, medical/legal and forensic accompaniment, and information and referrals.   4. Organization N ame: Rape Trauma Services: A Center for Healing and Violence Prevention Organization Address:1860 El C amino Real, Suite 406 C ity: Burlingame Zip: 94010 Organization Phone:650­652­0598 Website: rapetraumaservices.org     Type of Applicant: Non­Profit       Our agency serves: Persons   5. Contact Person / Project A dministrator: Name: Emily Abrams Title: Executive Director Telephone: 650­652­0598 x14 C ontact Email:emily@ rapetraumaservices.org Fax: 650­652­0596     6. Name of A gency D irector: Emily Abrams   7. Fiscal Officer:Name: Amanda Freeman Email: amanda@ rapetraumaservices.orgTelephone: 650­652­0598 Fiscal Officer Address:1860 El C amino Real, Suite 406 C ity: Burlingame Zip: 94010   8. Authorized Signatory:Name: Emily Abrams Email: emily@rapetraumaservices.org Telephone: 650­652­0598 Fiscal Officer Address:1860 El C amino Real, Suite 406 C ity: Burlingame Zip: 94010   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   876425245 Federal EIN /TIN Number:   94­3215045 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. N ote: This narrative has been copied from your previous application. Please update if appropriate. RTS aims to help child abuse survivors learn the skills they need to heal from sexual abuse or assault(s) they have experienced, decrease the likelihood of developing Post­Traumatic Stress Disorder, develop the tools to be supportive of their healing, and prevent continued or future abuse. RTS’ program clearly matches many HUD activities by providing Basic Human Needs to Abused Children. RTS provides child abuse survivors with Advocacy & Accompaniment, Crisis Intervention, Counseling, Information, Referrals, Community Outreach and Violence Prevention. D uring 2016, RTS provided 298 child abuse victims with accompaniment services during forensic medical exams & forensic interviews. RTS provides children with emotional support, answers questions, and makes sure young survivors understand what is happening and that his/her rights are protected under the law. Counselors are trained to provide services to youth of all ages. RTS works with police to ensure victims receive verbal and written information about ongoing RTS services.  RTS provides children with individual counseling as well as group counseling to continue the healing process with others who have had similar experiences & help break the isolation that is common among survivors – especially children. RTS provides on­campus services 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5608&prop=359 2/4 including crisis intervention, counseling, and prevention of future sexual violence to “At­Risk” youth at middle and high schools throughout the cities of RWC & SSF.   11. Program Changes: Please detail any changes to your program for FY2017. RTS has been a leader in the County regarding the prevention and intervention in Human Trafficking/CSEC. In 2017, in addition to our ongoing services listed above, RTS will be working with Child Protective Services, Probation, Law Enforcement and the Keller Center to provide immediate crisis response to those identified as being exploited. RTS will be the only clinical partner in this work, providing on­ going support for the first 72 hours after identification, and ongoing counseling services as long as necessary.    12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below  please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redw ood City  68  0  70  0  33  0  70  0 City of San Mateo  63  0   0  0  0  0  0 County of San Mateo  0  0   0  0  0  0  0 South San Francisco  44  0  50  0  23  0  50  0 Totals 175 0 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 120 0 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested Pgm%Requested Labor  Executive Director  $115,000 37% $42,000 0% $0 0% $0 0%$0  Program Director  $94,000 40% $38,000 0% $0 0% $0 0%$0  Counseling Program Manager (50% FTE)  $56,000 50% $28,000 0% $0 0% $0 0%$0  Programa para Latinos counselor  $54,000 56% $30,000 7% $2,000 7% $2,000 13%$4,000  Volunteer Coordinator  $52,000 50% $26,000 0% $0 0% $0 0%$0  Post Graduate Counseling Interns  $50,000 70% $35,000 0% $0 0% $0 0%$0  Trauma Counselors  $55,000 64% $35,000 13% $4,500 13% $4,500 26%$9,000  Clinical Supervisor  $19,500 56% $11,000 0% $0 0% $0 0%$0  Counseling Director  $76,000 49% $37,000 0% $0 0% $0 0%$0  Prevention Educator  $56,000 62% $35,000 0% $0 0% $0 0%$0  Public Support Coordinator  $52,000 42% $22,000 0% $0 0% $0 0%$0  Programa Therapists  $110,000 50% $55,000 9% $5,000 6% $3,500 15%$8,500  Youth Advocate  $54,000 48% $26,000 0% 0% $0 0%$0  Youth Educator  $48,000 50% $24,000 0% 0% $0 0%$0  Taxes and Benefits  $183,000 49% $90,000 0% 0% $0 0%$0 Taxes/Benefits $183,000 49%$90,000 0% 0% $0 0%$0 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5608&prop=359 3/4 Supplies  Office Supplies  $4,000 62% $2,500 0% $0 0% $0 0%$0   Equipment  $6,000 25% $1,500 0% $0 0% $0 0%$0 Materials  Postage and Delivery  $3,500 100% $3,500 0% $0 0% $0 0%$0  Printing and Reproduction  $7,500 73% $5,500 0% $0 0% $0 0%$0 Operations/Maintenance  Occupancy  $65,500 47% $31,000 11% $3,500.00 0% $0 11%$3,500   Telephone and Communication  $5,000 60% $3,000 0% $0 0% $0 0%$0  Local Travel  $7,500 60% $4,500 0% $0 0% $0 0%$0 Administration $51,000 31%$16,000 0% $0 0% $0 0% 0 TOTAL $1,407,500 49%$691,500 2%$15,000 1%$10,000 4%$25,000 Number of Individual Beneficiaries 70 50 120 Cost per Individual $214.29 $200.00 $208.33 Number of Household Beneficiaries 0 0 0 Cost per Household   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.R esolution authorizing application and designation of signatory, by the RTS_Board_Resolution_17.doc 2.Proof of 501(c)3 / tax­exempt status Rape_Trauma_Services_IRS_Tax_Exempt_Letter.pdf 3.By­laws RTS_BYLAWS.pdf 4.Articles of Incorporation RTS_articles_of_incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term RTS_Board_List_FY2017.pdf RTS_Board_Meeting_Dates_2016_2017.pdf 6.Organizational chart for entire organization RTS_Org_Chart_2016_17.pdf 7.C ertified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. RTS_Audit_2015.pdf RTS_Financial_Audit_Update_FY2016.doc 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget RTS_Agency_Budget_16_17.pdf Agency_budget_draft_17_18.pdf 9.Mission Statement RTS_Mission_Statement_16.doc 10.N on­discrimination policy RTS_Non_Discrimination_Policy_16.doc 11.R easonable Accommodations Policy RTS_Reasonable_Accommodations_Policy_16.doc   3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5608&prop=359 4/4 12.Other ­RTS_Conflict_of_Interest_Policy_16.doc 13.The following are required: (Redwood C ity Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget Children_and_Youth_program_budget_16_17.pdf Children_and_Youth_program_budget_17_18.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature Emily Abrams Date Signed 01/18/2017   Initially submitted: Jan 18, 2017 ­ 22:35:06 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5660&prop=52 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Safe Harbor 2. Project Address:295 North Access Road City: South San Francisco Zip: 94080   3. Provide a one sentence project summary: Safe Harbor provides emergency and transitional shelter for homeless adults over age 18 in San Mateo C ounty.   4. Organization Name: Samaritan House Organization Address:4031 Pacific Blvd.City: San Mateo Zip: 94403 Organization Phone:650­341­4081 Website: www.samaritanhousesanmateo.org     Type of Applicant: Non­Profit       Our agency serves: Persons   5. Contact Person / Project Administrator: Name: Laura Bent/Mary Dunbar Title: Chief Operating Officer; Development Director Telephone: 650­523­ 0824; 650­ 523­0825 Contact Email:laura@samaritanhousesanmateo.org;ahsieh@samaritanhousesanmateo.orgFax:    6. Name of Agency Director: Bart Charlow   7. Fiscal Officer:Name: Jolie Bou Email: jbou@ samaritanhousesanmateo.org Telephone: 650­523­ 0810 Fiscal Officer Address:4031 Pacific Blvd.City: San Mateo Zip: 94403   8. Authorized Signatory:Name: Bart Charlow Email: bart@samaritanhousesanmateo.org Telephone: 650­523­ 0812 Fiscal Officer Address:4031 Pacific Blvd.City: San Mateo Zip: 94403   9. Please provide days and hours of regularly scheduled operation:    10. DUNS N umber:   884486341 Federal EIN/TIN Number:   237416272 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Safe Harbor is a 90 bed homeless shelter located in South San Francisco that provides both emergency and transitional housing for homeless women and men 18 years and older from San Mateo County. As the County’s only shelter where people who are homeless and under the influence have access to the shelter without a sobriety requirement, Safe Harbor houses clients that are among the County’s most vulnerable, many being dually diagnosed with both addiction and mental health disorder or addiction and physical health disorder.  Each day, 90 people receive safe and w arm shelter at Safe Harbor as well as nutritious meals, on­site case management, counseling, educational programming, daily transportation vouchers, access to benefits enrollment and other supportive services. The program utilizes a tiered case management model that is carried out by our dedicated case management and intake team. Case managers act as advocates, connecting residents with much needed community services, including referrals to housing, mental health, AOD and employment resources. Project outcomes include:  OUTCOME 1: The shelter will be at full capacity 95% of the time. OUTCOME 2: 60% of Safe Harbor clients will move into permanent, transitional or supportive housing. OUTCOME 3: 75% of clients identified as having mental health needs will receive referrals to mental health services. 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5660&prop=52 2/3 OUTCOME 4: 75% of clients identified as having substance abuse issues will receive referrals to AOD  services.   11. Program Changes: Please detail any changes to your program for FY2017. Safe Harbor shelter is pleased to be adding a medical respite component to the program in collaboration with Sutter Health so that patients who are homeless and have minor medical care needs can be released and connected to home health care for their healing process. This allows them to heal and receive much needed services to connect them to housing while in the respite program. Safe Harbor has allocated 5 beds for this new component of our program.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals.          Jurisdiction Actual B eneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redwood City  92  92  40  40  68  68  50  50 City of San Mateo  0  0   0  0  0  60  60 County of San Mateo  602  602  358  358  175  175  340  340 South San Francisco  325  325  63  63  153  153  100  100 Totals 1,019 1,019 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 550 550 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor  Assoc DIr; Case Manager (EB) $57,202 100% $57,202 30% $17,000 68% $38,810 0% $0 98%$55,810  Intake Coordinator (C M) $38,168 100% $38,168 0% 79% $30,000 0% 79%$30,000  C ase Manager (JP) $57,577 100% $57,577 0% 13% $7,508.00 0% 13%$7,508  Program Aide (GW) $35,181 100% $35,181 0% 44% $15,600 0% 44%$15,600  Program Aide (ME) $31,200 60% $18,720 0% 0% 64% $12,000 64%$12,000  Other Salaries  $4,202,315 13% $561,901 0% 0% 0% 0%$0 Taxes/Benefits $1,041,676 22%$234,287 0% 0% 0% 0%$0 Supplies  Office Supplies  $78,096 14% $11,000 0% 0% 0% 0%$0  Program Supplies & Meals  $409,015 35% $141,660 0% 0% 0% 0%$0 Operations/Maintenance  Occupancy  $550,379 1% $6,248 0% 0% 0% 0%$0  U tilities & Communications  $275,960 3% $6,959 0% 0% 0% 0%$0  H ousekeeping  $60,000 28% $16,500 0% 0% 0% 0%$0  Outside Services & Prof Fees  $435,042 14% $59,595 0% 0% 0% 0%$0  Transportation & Conf  $128,292 7% $9,577 0% 0% 0% 0%$0  Fees and Taxes  $29,522 2% $462 0% 0% 0% 0%$0  Equipment R ental  $31,819 6% $1,848 0% 0% 0% 0%$0  C lient Financial Assistance  $932,009 0% $0 0% 0% 0% 0%$0  In­kind bus passes & facility  $4,042,480 6% $237,930 0% 0% 0% 0%$0 Administration $178,820 10%$17,800 0% 0% 0% 0% 0 TOTAL $12,614,753 12%$1,512,615 1%$17,000 6%$91,918 1%$12,000 8%$120,918 Number of Individual Beneficiaries 50 340 100 490 Cost per Individual $340.00 $270.35 $120.00 $246.77 Number of Household Beneficiaries 50 340 100 490 Cost per Household $340.00 $270.35 $120.00 $246.77 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5660&prop=52 3/3   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CD BG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the CCE20012017_CDBG_RESOLUTION.pdf 2.Proof of 501(c)3 / tax­exempt status Samaritan_House_IRS_501c3_Determination_Letter.pdf 3.By­laws SH_Bylaws_approved_032615amended_092216.pdf 4.Articles of Incorporation Samaritan_House_Articles_of_Incorporation_revised_225971.doc 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term 17­0125_Board_Members­C ompany­Term.pdf 6.Organizational chart for entire organization Org_Chart_2016_17___July_2016.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Samaritan_House_Audited_Financial_Statements_FYE_6­30­16.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget SAM_HOUSE_TOTAL_AGENCY_BUDGET_FY17.pdf SamHouse_Projected_BUDGET_FY18.pdf 9.Mission Statement Samaritan_House_Mission_Statement.doc 10.Non­discrimination policy Samaritan_House_Non­Discrimination_Policy.doc 11.Reasonable Accommodations Policy Samaritan_House_Reasonable_Accommodations_Policy.doc   12.Other ­ Conflict of Interest Policy Conflict_of_Interest_Policy.docx 06e­1_Conflict_of_Interest_Policy__­­ _Approved_by_the_SH_Board_022714.pdf 13.The following are required: (Redwood C ity Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget SafeHarbor_Current_and_projected_program_budget_FY17_FY18.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature MARY DUNBAR Date Signed 01/27/2017   Initially submitted: Jan 27, 2017 ­ 13:31:03 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5489&prop=121 1/4 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Transitional Housing Placement Plus 2. Project A ddress:701 Grand Ave City: South San Francisco Zip: 94080   3. Provide a one sentence project summary: Subsidized apartments in South San Francisco and case management services for emancipated foster youth aged 18­25, in addition to essential life skills training and assistance finding employment or attending school.   4. Organization N ame:StarVista Organization Address:610 Elm Street Suite 212 City: San Carlos Zip: 94070 Organization Phone:650­591­9623 Website: www.star­vista.org     Type of Applicant: Non­Profit       Our agency serves: Persons   5. Contact Person / Project A dministrator: Name: Peter Ehrhorn & Lynn Schuette Title: Department Director Telephone: 650­591­9623 C ontact Email: lynn.schuette@ star­ vista.org; peter.ehrhorn@star­ vista.org Fax:    6. Name of A gency Director:Sara Larios Mitchell, Ph.D.   7. Fiscal Officer: Name: Dianette Washer, CFO & Jill Kingery, AR Director Email: dwasher@star­vista.org; jill.kingery@star­vista.org; lynn.schuette@star­vista.org Telephone: 650­591­9623 Fiscal Officer Address:610 Elm Street Suite 212 City: San Carlos Zip: 94070­3070   8. Authorized Signatory: Name: Sara Larios Mitchell, Ph.D.Email: smitchell@star­vista.org Telephone: 650­591­9623 Fiscal Officer Address:610 Elm Street Suite 212 City: San Carlos Zip: 94070­3070   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   165376799 Federal EIN/TIN Number:   94­3094966 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. N ote: This narrative has been copied from your previous application. Please update if appropriate. We are seeking funds for our Transitional Housing Placement Plus (THP+) program that serves emancipated foster youth aged 18­24. THP+ is part of StarVista’s family of Youth Safety Net programs, which collectively have a goal of helping youth to overcome homelessness. Youth who enter StarVista’s Youth Safety Net Programs all share a need for temporary housing because they are unable to live with their families due to family crisis, alcohol and/or drug use, domestic violence or homelessness. THP+ specifically helps former foster youth attain stable housing, optimal health, education, employment, and caring, supportive relationships. The program intensively serves about 18 youth each year, including parenting youth. It provides a safe haven and stable living accommodations for up to two years with ­ among other options – including a three­unit apartment complex in South San Francisco and scattered sites (e.g., individual apartments, shared housing.)  THP+ counselors provide: BASIC LIFE SKILL BUILDING: consumer education, budgeting, the use of credit, housekeeping, menu planning, food preparation, parenting skills. EDUCATIONAL OPPORTUNITIES: GED preparation, post­secondary training, vocational education. 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5489&prop=121 2/4 ASSISTANCE IN JOB PREPARATION AND ATTAINMENT: career counseling and job placement.  THP+ helps with INTERPERSONAL SKILL BUILDING to enhance young people’s abilities to establish positive relationships with peers and adults, make decisions and manage stress, and mental health and physical health care.  To build FINANCIAL SELF­SUFFICIENCY, youth are provided with a matched savings account they receive upon completion, a stipend for groceries and transportation vouchers.  The program features STRENGTH­BASED, HOLISTIC, AND IND IVIDUALIZED approaches to service delivery; it starts with an assessment and Transitional Independent Living Plan, w hich is developed at intake and based on a youth's needs and goals. THP+ counselors use a positive youth development approach that has been proven to prevent risky behavior and give young people opportunities to exercise leadership, build skills and become involved in their communities.   11. Program Changes: Please detail any changes to your program for FY2017. R ecently, the federal government expanded the support services offered through Family Unification Program (FUP) vouchers. While a majority of FUP vouchers are provided to families to keep them together, there is a percentage that can be allocated to supporting former foster youth. Historically, youth are eligible for FUP vouchers until the age of 21 years old and they can utilize the voucher for up to 18 months. FUP services include a rental subsidy (similar to Section 8 vouchers) and a Self Sufficiency Program where a Case Manager is assigned by the Housing Authority to support the youth in independent living.  Through the passing of Assembly Bill 12 (AB12), foster youth can remain in care until the age of 21 years old. For youth that opt in (which currently is 100% of foster youth who had the option to opt in to AB12 services) to AB12 services, they would be ineligible to also use FUP vouchers.  In addition, the federal government expanded FUP services to the age of 24 years old and extended the service term from 18 months to 5 years.  THPPlus Case Managers are currently working with youth on their case loads to see if they are eligible for FUP services and if so, they are working to coordinate with San Mateo C ounty Child and Family Services, as well as the Housing Authority of San Mateo County.  StarVista recognizes how important it is to build rapport with our clients. Transitional aged youth require a great deal of trust in order to effectively support them. With this in mind, StarVista w as pleased to discover that during the first 18 months of FUP services, former foster youth will be able to receive case management services through StarVista with their current case manager. This will provide ample time for StarVista to work with the youth to slowly and effectively transition to a new Case Manager at the Housing Authority of San Mateo County.  The hope is that more former foster youth w ill be able to benefit from FUP services and transition from the South San Francisco triplex in to another, more independent, housing option. As a residual impact, StarVista hopes to be able to serve more youth throughout the year at South San Francisco triplex facility, thus expanding our impact to more vulnerable populations.  StarVista has tentatively scheduled a meeting with supervisors at Child and Family Services to discuss details around referrals to FUP services and how we can begin to introduce these services to the youth participants.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below  please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redw ood City  0  0    0  0    City of San Mateo  0  0    0  0    County of San Mateo  0  0    0  0    South San Francisco  20  20  15  15  11  9  18  18 Totals 20 20 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 18 18 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. H owever, please take into consideration that this amount is most likely to stay the same or decrease  South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested Pgm%Requested Labor  Total Staff  $7,381,768 2% $168,575 3% $5,166 3%$5,166 Taxes/Benefits  $1,334 $1,334 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5489&prop=121 3/4 Supplies  Program Supplies  $35,278 10% $3,605 0% 0%$0 Materials  Office Supplies  $70,349 1% $1,030 0% 0%$0 Operations/Maintenance  Client Costs  $497,173 11% $54,836 0% 0%$0  Employee Related Expenses  $358,244 1% $5,059 0% 0%$0  Facilities & Equipment: Office Rent/Maintenance/Utilities/Security  $816,678 2% $17,613 0% 0%$0  Telephone/Postage/Printing  $120,277 14% $16,397 0% 0%$0  Professional Services & Fees  $281,544 6% $16,995 0% 0%$0  Americorps/Interns/Volunteers  $19,158 0% $0 0% 0%$0  Other/Misc. $50,985 3% $1,306 0% 0%$0 Administration $1,386,086 3%$44,897 0% 0% 0 TOTAL $11,017,540 3%$330,313 2%$6,500 2%$6,500 Number of Individual Beneficiaries 18 18 Cost per Individual $361.11 $361.11 Number of Household Beneficiaries 18 18 Cost per Household $361.11 $361.11   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.R esolution authorizing application and designation of signatory, by the SSF_CDBG_Board_Resolution.pdf 2.Proof of 501(c)3 / tax­exempt status Attachment_2._Starvista_Tax_Exemption.pdf 3.By­laws Attachment_3._Starvista_Bylaw s.pdf 4.Articles of Incorporation Attachment_4._Starvista_Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_info_for_CDBG_FYE18.pdf 6.Organizational chart for entire organization orgchart_1­17­17.pdf 7.C ertified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Attachment_7_­_Audit_Not_Ready_Yet.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget StarVista_Operating_Budget_FY16­17.pdf StarVista_Operating_Budget_FY17­18.pdf 9.Mission Statement Mission__Values.pdf 10.N on­discrimination policy StarVista_Non­Discrimination_Policy.doc 11.R easonable Accommodations Policy Reasonable_Accomodations_Policy.pdf   12.Other ­Conflict_of_Interest_Policy_2016.pdf Attachment_2._Starvista_Tax_Exemption.pdf 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5489&prop=121 4/4 Attachment_3._Starvista_Bylaw s.pdf Attachment_4._Starvista_Articles_of_Incorporation.pdf Attachment_4._Starvista_Articles_of_Incorporation.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature Lynn M. Schuette Date Signed 01/27/2017   Initially submitted: Jan 27, 2017 ­ 08:58:20 1/30/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5623&prop=26 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Housing Accessibility Modifications (HAM) 2. Project Address:2001 Winward Way, Suite 103 City: San Mateo Zip: 94404   3. Provide a one sentence project summary: The Housing Accessibility Modification (HAM) program will provide modifications to homes of persons with disabilities to improve accessibility and increase safety.   4. Organization Name:Center for Independence of Individuals with Disabilities Organization Address:2001 Winward Way, Suite 103 City: San Mateo Zip: 94404 Organization Phone:650­645­1780 Website: http://www.cidsanmateo.org/    Type of Applicant: Non­Profit       Our agency serves:   5. Contact Person / Project Administrator:Name: Donna Reed Title: Program Director Telephone: 650­645­ 1780, Ext. 113 Contact Email:donnar@cidsanmateo.org; lisah@cidsanmateo.org Fax:    6. Name of Agency Director:David DeNola   7. Fiscal Officer:Name: Tsegereda Andarge Email: tsegeredat@cidsanmateo.org Telephone: 650­645­ 1780 Ext. 111 Fiscal Officer Address:2001 Winward Way City: San Mateo Zip: 94404­2499   8. Authorized Signatory:Name: David DeNola Email: David Denola Telephone: 650­645­ 1780 Ext 111 Fiscal Officer Address:2001 Winward Way City: San Mateo Zip: 94404­2499   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   049014111 Federal EIN/TIN Number:   94­2581080 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Accessible, affordable housing is a major concern for people with disabilities in San Mateo County. A recent government report showed that San Mateo County ranks the least affordable housing market in the state with 12% of its residents able to purchase a home (SF is at 14%). The major emphasis in CID's housing efforts is our Housing Accesssibility Program (HAM), the program puts in ramps, rails, grab bars, vertical lifts, and other modification to make homes accessible. These modifications assist people with disabilities to remain at home or move back into their homes with greater independence, and are not forced into a skilled nursing or other institutional care facility. CID cooperates with cities and the County housing agencies in San Mateo County to increase then number of accessible and affordable housing.    11. Program Changes: Please detail any changes to your program for FY2017. No Program Change to report for FY2017   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redwood City  0  10  0  14  0  3  0  9 City of San Mateo  0  9  0  10  0  4  0  10 County of San Mateo  0  31  0  40  0  19  0  30 South San Francisco  0  5  0  8  0  4  0  6 Totals 0 55 smatca SouthSF 1/30/2017 ­ 10:35 209.234.100.130 0 55 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding 1/30/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5623&prop=26 2/3 request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Taxes/Benefits $0 $0  $0  $0.00  $0  $0 Operations/Maintenance   9% 13% 17% 48% 9% 0%$0 Administration 70%7% 0 9% 0 25% 0 4% 0 45% 16000 TOTAL $1,166,322 11%$132,500 11%$15,000 15%$20,000 42%$55,000 8%$10,000 75%$100,000 Number of Individual Beneficiaries 9 10 30 6 0 Cost per Individual Number of Household Beneficiaries 55 Cost per Household $1,666.67 $2,000.00 $1,833.33 $1,666.67 $1,818.18   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the C DBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the CID_­_Board_Resolutions.pdf 2.Proof of 501(c)3 / tax­exempt status Attachment_2._CID_­_501c3_Status.pdf 3.By­laws Attachment_3._CID_­_ByLaws.pdf 4.Articles of Incorporation Attachment_4._CID_­_Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term BOARD_OF_DIRECTORS_­_ROSTER_­_09­10­ 2016_w_Mtg_Dates.pdf 6.Organizational chart for entire organization Organizational_Chart_2016­2017.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. CID_Sep_30_2015_Audit_Report.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget CID_Agency_Budget_FY16­17_­_01­05­2017.pdf 9.Mission Statement CID_­_Mission_Statement.pdf 10.Non­discrimination policy CID_­_Non­discrimination_Policy_for_Staff_and_Clients.pdf 11.Reasonable Accommodations Policy CID_­ _Reasonable_Accommodations_Policy_for_Staff_and_Clients.pdf   12.Other ­CID_­_Conflict_of_Interest_Policy.pdf 13.The following are required: (Redwood City Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget CID_Agency_Budget_FY16­17_­_01­05­2017.pdf  Review ed and updated Contact Information  Review ed and updated Projected Beneficiares  Review ed and updated Budget 1/30/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5623&prop=26 3/3 Program Manager Signature Donna Reed­Silva Date Signed 01/19/2017   Initially submitted: Jan 19, 2017 ­ 13:01:01 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5654&prop=117 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Peninsula Minor Home Repair 2. Project Address:1419 Burlingame Avenue, Suite N City: Burlingame Zip: 94010   3. Provide a one sentence project summary: ECSMC proposes to continue providing minor home repair services to residents of San Mateo County enabling extremely low, very low, low and fixed income residents whose homes do not initially qualify for the Energy Savings Assistance program to become eligible to benefit from energy and water conservation solutions.   4. Organization Name:El Concilio of San Mateo County Organization Address:1419 Burlingame Avenue, Suite N City: Burlingame Zip: 94010 Organization Phone:650­373­1087 Website: www.el­ concilio.com     Type of Applicant: Non­Profit       Our agency serves: Households   5. Contact Person / Project Administrator:Name: Joaquin Narvaez Title: PMHR Manager Telephone: 650­918­9553 Contact Email:joaquinn75@yahoo.com Fax:    6. Name of Agency Director:Ortensia Lopez   7. Fiscal Officer:Name: T.L. Minahan Email: tlminahan@yahoo.comTelephone: 650­373­1099 Fiscal Officer Address:1419 Burlingame Avenue, Suite N City: Burlingame Zip: 94010­4123   8. Authorized Signatory:Name: Ortensia Lopez Email: or10sia@aol.com Telephone: 650­373­1087 Fiscal Officer Address:1419 Burlingame Avenue, Suite N City: Burlingame Zip: 94010­4123   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   94­6525250 Federal EIN/TIN Number:   94­2772110 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. The unique feature and benefit of the PMHR program is ECSMC’s holistic approach and considerable experience in providing home repair services to Extremely Low Income (ELI), Very Low Income (VLI) and Low Income (LI) residents including those on a fixed income. The PMHR program objectives are providing cost­effective minor home repair improvements/repairs focusing on: • health and safety, • housing quality standards,  • increasing energy/water conservation,  • making more homes eligible for energy/weatherization improvements that would otherwise not be completed,  • and/or access modifications.  The key priorities of the PMHR program are to focus on its target audience on households who: • need but are unaware of programs available to improve their homes through minor home repairs,  • may be eligible for low­cost installation of energy/water conservation solutions, and • would benefit significantly from reducing monthly energy/household water expenses. Under the PMHR program, the services provided to eligible homes include (but are not limited to): • Attic insulation.  • Water heater wrapping • Carbon monoxide/fire alarm inspections/installation • Repair/replace heating, ventilation, and air condition (HVAC) • Natural gas appliance testing • Refrigerator replacement • Water leak testing  • Energy audits/concurrent energy education • Quality control inspections • Repair/replace doors, windows, fences • Weatherization   11. Program Changes: Please detail any changes to your program for FY2017.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5654&prop=117 2/3  Ind HH Ind HH Ind HH Ind HH Redwood City  0  5  0  0  0  0  0  0 City of San Mateo  0  11  45  15  0  7  45  15 County of San Mateo  0  32  90  125  0  12  90  32 South San Francisco  0  9  30  10  0  2  30  10 Totals 0 57 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 165 57 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested Pgm%Requested Labor  Accountant  $4,608 100% $4,608 43% $1,983 24% $1,125 0% $0 67%$3,108  Case Manager  $5,004 100% $5,004 10% $504 37% $1,872 10% $504.00 58%$2,880  Weatherization Lead  $17,610 100% $17,610 18% $3,200 48% $8,450 11% $1,932.00 77%$13,582  Weatherization Crew  $44,973 100% $44,973 5% $2,120 53% $23,870 6% $2,531 63%$28,521 Taxes/Benefits $28,810 100%$28,810 8% $2,312 52% $15,078 6% $1,594.00 66%$18,984 Supplies  Construction Materials  $38,995 100% $38,995 25% $9,881 12% $4,605.00 9% $3,439.00 0%$0 Administration $140,000 0% $0 0% $0 0% $0 0% 0 TOTAL $140,000 200%$280,000 7%$20,000 20%$55,000 4%$10,000 30%$85,000 Number of Individual Beneficiaries 45 90 30 165 Cost per Individual $444.44 $611.11 $333.33 $515.15 Number of Household Beneficiaries 15 32 10 57 Cost per Household $1,333.33 $1,718.75 $1,000.00 $1,491.23   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the Resolution_17­18.pdf 2.Proof of 501(c)3 / tax­exempt status Attach_2_El_Concilio_501_c3_ltr.pdf 3.By­laws Attach_3_El_Concilio_By_Laws.pdf 4.Articles of Incorporation Attach_4_El_Concilio_Articles_of_Incorp.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Previous_bd_mtgs_2016.docx ECSMC_Board_Roster_2016.docx 6.Organizational chart for entire organization Attach_6_El_Concilio_Org_Chart.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. FYE_6­30­15_AUDIT_REPORT.pdf Federal_dollars_letter.docx.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget ECSMC_16­17_OP_BUDGET.xlsx 17­18_OPERATING_BUDGET.xlsx 9.Mission Statement Attach_9_El_Concilio_Mission_Statement.pdf 10.Non­discrimination policy Attach_10_El_Concilio_Non­Discrimination_Policy_for_Staff_and_Clients.pdf 11.Reasonable Accommodations Policy Attach_11_El_Concilio_Reasonable_Accommodations_Policy_for_Staff_and_Clients.pdf 3/13/2017 City Data Services ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?rpt=C5654&prop=117 3/3 12.Other ­Attach_12_El_Concilio_Conflict_of_Interest_Policy.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature Ortensia Lopez Date Signed 01/26/2017 Initially submitted: Jan 26, 2017 ­ 13:28:23 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5686&prop=36 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:National Rebuilding Day ­ Home Rehabilitation Program 2. Project Address:841 Kaynyne Street City: Redwood City Zip: 94063   3. Provide a one sentence project summary: National Rebuilding Day is a volunteer­driven home repair program that brings thousands of volunteers together on behalf of low­income homeowners each year.   4. Organization Name:Rebuilding Together Peninsula Organization Address:841 Kaynyne Street City: Redwood City Zip: 94063 Organization Phone:650­366­6597 Website: www.RTPeninsula.org     Type of Applicant: Non­Profit       Our agency serves: Households   5. Contact Person / Project Administrator: Name: Cari Pang Chen Title: Associate Director Telephone: 650­366­6597 x226 Contact Email:Cari@ RTPeninsula.org Fax:    6. Name of Agency Director:David Cattivera   7. Fiscal Officer:Name: David Cattivera Email: David@RTPeninsula.orgTelephone: 650­366­6597 Fiscal Officer Address:841 Kaynyne Street City: Redwood City Zip: 94063­3000   8. Authorized Signatory:Name: David Cattivera Email: David@RTPeninsula.orgTelephone: 650­366­6597 Fiscal Officer Address:841 Kaynyne St.City: Redwood City Zip: 94063­3000   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   11­399­5612 Federal EIN/TIN Number:   94­3106209 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Rebuilding Together Peninsula (RTP) preserves the supply of affordable housing for low­income individuals and families so that they can live more independently in safer, cleaner, and healthier environments. To accomplish this goal, RTP requests funding from each of the Consolidated Community Funding jurisdictions. This funding will be used specifically for eligible building materials and supplies for National Rebuilding Day (NRD), which is scheduled for April 29, 2017. NRD is different from other programs and agencies in part because of its ability to harness skilled volunteers to perform the majority of the work, allowing a different scale of the community to be reached. Each year on NRD, thousands of volunteers throughout the county­­ and across the country­­come together to complete critical repair work such as interior and exterior painting, accessibility modifications, debris removal, fencing, yard work, low­maintenance landscaping, weatherization and energy efficiency measures. This collaborative effort is combined with volunteer project management, private and public funding, donations of materials and partnerships with professionals in the construction trades who install furnaces, repair or replace roofs, complete plumbing and electrical repairs, repair or replace windows and doors, install flooring, and repair stucco. The collective effort revitalizes communities and creates safe and healthy housing opportunities for low­income members of the community.  In addition to work completed on homes, RTP provides free repair work to community facilities serving low­income communities throughout the Peninsula. Our work with other nonprofit and public agencies allows partnering agencies to budget less for facility repair and more for programs that serve their respective target populations.    11. Program Changes: Please detail any changes to your program for FY2017. We do not anticipate any changes to the program in FY 2017.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5686&prop=36 2/3 FY2015 FY2017  Ind HH Ind HH Ind HH Ind HH Redwood City  0  5  0  5  0  0  0  5 City of San Mateo  0  6  0  5  0  0  0  5 County of San Mateo  0  8  0  8  0  0  0  8 South San Francisco  0  3  0  3  0  0  0  3 Totals 0 22 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 0 21 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Labor  Staff  $716,500 30% $212,275 0% $0 0% $0 1% $2,000 0% $0 1%$2,000 Taxes/Benefits $183,226 33%$59,723 0% $0 0% $0 0% $0 0% $0 0%$0 Materials  Repair & Renovation Costs  $624,325 54% $336,227 6% $20,000 7% $25,000 10% $32,000 4% $12,000 26%$89,000 Operations/Maintenance  Operations/outreach/volunteers  $264,150 16% $42,242 0% $0 0% $0 0% $0 0% $0 0%$0 Administration $152,799 0%$0  $0  $0  $0  $0 0% 0 TOTAL $1,941,000 34%$650,467 3%$20,000 4%$25,000 5%$34,000 2%$12,000 14%$91,000 Number of Individual Beneficiaries 0 0 0 0 0 Cost per Individual Number of Household Beneficiaries 5 5 8 3 21 Cost per Household $4,000.00 $5,000.00 $4,250.00 $4,000.00 $4,333.33   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the CDBG_Authorization.pdf 2.Proof of 501(c)3 / tax­exempt status 2._RTP_501c3_letter.pdf 3.By­laws 3._RTP_Bylaws_and_Procedres.pdf 4.Articles of Incorporation 4._RTP_Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_List_and_Meeting_Schedule_16.17.doc 6.Organizational chart for entire organization RTPOrgChart_Jan.2017.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. RTP_Audited_FS_FYE_9.30.2015­SIGNED.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Budget_17_approved__18_proposed_Sheet1.pdf 3/13/2017 City Data Services ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?rpt=C5686&prop=36 3/3 Proposed (FY17­18) Agency Operating Budget 9.Mission Statement RTP_Mission_Statement.doc 10.Non­discrimination policy 10._RTP_Non­discriminatn­EO_Policy.doc 11.Reasonable Accommodations Policy 11._RTP_Reasonable_Accomodations_Policy.doc 12.Other ­Attachment_12._RTP_NRD_Conflict_of_Interest.doc 13.The following are required: (Redwood City Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget Budget_17_approved__18_proposed_Sheet1.pdf  Reviewed and updated Contact Information  Reviewed and updated Projected Beneficiares  Reviewed and updated Budget Program Manager Signature David Cattivera Date Signed 01/26/2017 Initially submitted: Jan 26, 2017 ­ 21:29:19 3/13/2017 City Data Services ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?rpt=C5687&prop=37 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1.Project Title:Safe at Home 2.Project Address:841 Kaynyne Street City: Redwood City Zip: 94063 3.Provide a one sentence project summary: The Safe at Home minor home repair program addresses minor repair needs of low­income homeowners before the needs become serious deferred maintenance issues. 4.Organization Name:Rebuilding Together Peninsula Organization Address:841 Kaynyne Street City: Redwood City Zip: 94063 Organization Phone:650­366­6597 Website: www.RTPeninsula.org Type of Applicant: Non­Profit  Our agency serves: Households 5. Contact Person / Project Administrator:Name: Chris Wahl Title: Construction Program Director Telephone: 650­366­6597 Contact Email:Chris@RTPeninsula.org; Cari@RTPeninsula.org Fax: 6.Name of Agency Director:David Cattivera 7.Fiscal Officer:Name: David Cattivera Email: David@RTPeninsula.orgTelephone: 650­366­6597 Fiscal Officer Address:841 Kaynyne St.City: Redwood City Zip: 94063­3000 8.Authorized Signatory:Name: David Cattivera Email: David@RTPeninsula.orgTelephone: 650­366­6597 Fiscal Officer Address:841 Kaynyne St.City: Redwood City Zip: 94063­3000 9.Please provide days and hours of regularly scheduled operation: 10.DUNS Number:   11­399­5612 Federal EIN/TIN Number:   94­3106209 Funding recevied from: Redwood City City of San Mateo County of San Mateo South San Francisco 10.Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. Rebuilding Together Peninsula (RTP) has provided critical health and safety repairs for the last 28 years. The organization envisions a safe and healthy home for every person, with repair programs serving seniors, people with disabilities, veterans, and families with children. RTP's free repair services ensure that neighbors without financial resources can live independently in warmth and safety in their own home. RTP completes approximately 200 repair projects each year, targeting low­income residents throughout San Mateo County and northern Santa Clara County. To accomplish this goal, RTP requests funding from each of the Consolidated Community Funding jurisdictions. This funding will be used specifically for eligible costs for our Safe at Home program. RTP has become the region's expert in home repair and safety modifications, including the aging­in­place needs of seniors in our service area. We go into the highest risk homes in the community to ensure the health and safety needs of vulnerable populations are met. Our Safe at Home repair program addresses the repair and modification needs of low­income homeowners. While the program serves all of our target populations – seniors, veterans, people with disabilities, and families with children – 80% of the homeowners served through Safe at Home are seniors aged 65 and older and living on limited fixed incomes. With an organizational vision of leaving each client in a safe and healthy home, our approach is to problem solve and leave all those we serve in a better living situation. Our repair programs also give us personal access to our clients, which allows us to build meaningful relationships and mutual trust with isolated members of our community. Through our Safe at Home program, RTP is empowering vulnerable homeowners to improve the conditions of their homes, creating a positive effect that ripples outward into the neighborhood.  RTP’s highest priorities have always been the preservation of home ownership and improving the quality of low­income communities in our service area. Through our Safe at Home program, home repair projects completed by RTP allow residents we serve to remain in the communities in which they grew up, preserve ownership of their homes, avoid residence in institutions without family, and live affordably. RTP is neighbor helping neighbor – people helping people – to impact the health and vibrancy of entire communities one home at a time.  11.Program Changes: Please detail any changes to your program for FY2017. 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5687&prop=37 2/3 12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redwood City  0  5  0  10  0  8  0  10 City of San Mateo  0  17  0  12  0  3  0  12 County of San Mateo  0  28  0  58  0  30  0  58 South San Francisco  0  7  0  16  0  5  0  16 Totals 0 57 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 0 96 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Labor  Construction Program Director  $73,000 55% $40,150 6% $2,216 8% $3,075 30% $12,073 7% $2,961 51%$20,325  Repair Technician I  $62,500 52% $32,500 7% $2,297 10% $3,110 51% $16,513 20% $6,649 88%$28,569  Repair Technician II  $65,000 48% $31,250 7% $2,297 10% $3,110 53% $16,513 21% $6,649 91%$28,569  Program Associate  $39,000 46% $18,000 5% $940 7% $1,200 21% $3,751 3% $591 36%$6,482  Other Staff  $477,000 10% $46,650 1% $500 1% $500 1% $500 1% $500 4%$2,000 Taxes/Benefits $179,108 32%$56,856 0% $0 0% $0 0% $0 0% $0 0%$0 Supplies  Program Supplies  $0  $0 0% $0 0% $0 0% $0 0% $0 0%$0  Postage  $11,400 26% $2,956 0% $0 0% $0 0% $0 0% $0 0%$0  Phone  $10,000 26% $2,593 0% $0 0% $0 0% $0 0% $0 0%$0  Mileage  $15,000 30% $4,524 6% $250 11% $500 22% $1,000 11% $500 50%$2,250 Materials  Materials and Sub­ Contractors  $614,825 30% $183,500 3% $6,350 14% $25,855 41% $75,500 4% $7,000 63%$114,705 Operations/Maintenance  Outreach  $2,000 30% $603 25% $150 25% $150 25% $150 25% $150 0%$0 Administration $394,167 0%$0  $0  $0  $0  $0 0% 0 TOTAL $1,943,000 22%$419,582 4%$15,000 9%$37,500 30%$126,000 6%$25,000 49%$203,500 Number of Individual Beneficiaries 0 0 0 0 0 Cost per Individual Number of Household Beneficiaries 10 12 58 16 96 Cost per Household $1,500.00 $3,125.00 $2,172.41 $1,562.50 $2,119.79   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the CDBG_Authorization.pdf 2.Proof of 501(c)3 / tax­exempt status 2._RTP_501c3_letter.pdf 3.By­laws 3._RTP_Bylaws_and_Procedres.pdf 4.Articles of Incorporation 4._RTP_Articles_of_Incorporation.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Board_List_and_Meeting_Schedule_16.17.doc 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5687&prop=37 3/3 Number of years allowed for each board term 6.Organizational chart for entire organization RTPOrgChart_Jan.2017.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. RTP_Audited_FS_FYE_9.30.2015­SIGNED.pdf 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget Budget_17_approved__18_proposed_Sheet1.pdf 9.Mission Statement RTP_Mission_Statement.doc 10.Non­discrimination policy 10._RTP_Non­discrimination_Policy.pdf 11.Reasonable Accommodations Policy 11._RTP_Reasonable_Accomodations_Policy.doc   12.Other ­ Conflict of Interest policy Attachment_12._RTP_NRD_Conflict_of_Interest.doc 13.The following are required: (Redwood City Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget Budget_17_approved__18_proposed_Sheet1.pdf  Review ed and updated Contact Information  Review ed and updated Projected Beneficiares  Review ed and updated Budget Program Manager Signature David Cattivera Date Signed 01/26/2017   Initially submitted: Jan 26, 2017 ­ 20:59:33 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5690&prop=25 1/3 Renewal Application for FY 2017­18 Redwood City, San Mateo County, and South San Francisco GENERAL INFORMATION 1. Project Title:Fair Housing 2. Project Address:1615 Hudson St., Ste A City: Redwood City Zip: 94061   3. Provide a one sentence project summary: Project Sentinel will provide comprehensive fair housing services including complaint investigation, community outreach and education to San Mateo County residents.   4. Organization Name:Project Sentinel Inc Organization Address:1490 El Camino Real City: Santa Clara Zip: 95050 Organization Phone:650­321­6291 Website: www.housing.org     Type of Applicant: Non­Profit       Our agency serves: Persons   5. Contact Person / Project Administrator: Name: Molly Current Title: Fair Housing Director Telephone: 408­470­3741 Contact Email:mcurrent@housing.org Fax: 408­216­9968     6. Name of Agency Director:Ann Marquart   7. Fiscal Officer:Name: Andrea Elliott Email: andreaE@healthtrust.orgTelephone: 408­879­4117 Fiscal Officer Address:3180 Newberry Dr City: San Jose Zip: 95118   8. Authorized Signatory:Name: Ann Marquart Email: amarquart@housing.org Telephone: 408­470­3739 Fiscal Officer Address:1490 El Camino Real City: Santa Clara Zip: 95050­4609   9. Please provide days and hours of regularly scheduled operation:    10. DUNS Number:   781326608 Federal EIN/TIN Number:   77­0266612 Funding recevied from:       Redwood City    City of San Mateo    County of San Mateo    South San Francisco 10. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out in FY 2017. This should also include program objectives and key priorities for each specific jurisdiction. Note: This narrative has been copied from your previous application. Please update if appropriate. To combat illegal housing discrimination and ensure civil rights protection, Project Sentinel provides comprehensive fair housing services of complaint investigation, consultation, information and referral, and community outreach and education. Fair housing investigations that reveal evidence of illegal discrimination are addressed through education, conciliation, HUD or DFEH filings, or litigation. Consultations address fair housing questions that do not warrant an investigation. Information and referral services links a caller with a housing problem to the most appropriate service provider(s). E&O activities increase the targeted population's and the public's awareness of the existence and benefits of fair housing. Project Sentinel will also provide work efforts selected from the following or similar options: conduct fair housing education to ESL classes in English, Chinese, Vietnamese, Spanish and Tagalog upon preference by the class instructors. Homeowners facing mortgage foreclosure will be provided counseling and intervention to avoid or mitigate foreclosure. Cases will be screened for predatory lending practices. First time home buyers classes will be conducted upon the jurisdiction's request.. These services are available to home seekers, in­place residents, and housing providers. Provision of these services will help create and maintain healthy communities and will assist San Mateo County, San Mateo City, Redwood City and South San Francisco in meeting its CDBG obligation to affirmatively further fair housing. Fair housing is not just about big settlements. Project Sentinel’s goal is to educate the small Mom and Pop operator who make unintentional mistakes and to prosecute the mean spirited violator who ignores our educational efforts and dismisses our warnings. It is the mean spirited owner like Mr. Lee in East Palo Alto who told residents that if they complained about the substandard living conditions he would have them deported. In another case we had an apartment manager threaten eviction to families with children if the children played outside their unit, at all, even with adult supervision. In a Belmont case the middle Eastern owner of an 8 unit building pretended to not speak English to avoid renting to a sight impaired person with a guide dog. Fair housing testing showed that the owner had no problem speaking English, to the right people. The owner in fact had almost no foreign accent. During settlement negotiations the owner’s adult son, a real estate broker, presented himself as representing his mother to translate for her. Again, the owner spoke English as well as any native English speaker as verified by testers we had dispatched several months earlier. Project Sentinel advertises when a large fair housing settlement occurs to act as a deterrent to other mean spirited housing providers. And while the majority of complaints are resolved for small amounts of money and required training, if there were no large settlements it could be a reflection of the quality of investigative work efforts. Project Sentinel is proud of its track record for settlements and is proud of its good working relationship with 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5690&prop=25 2/3 apartment owner associations (AOA, TCAA) which know PS to be a fair and balanced service provider. Proposed activities include:  ­ Process all calls for assistance, and provide information and referral to at least 155 callers from San Mateo Co, SSF, San Mateo City, and Redwood City. Report all incoming calls to the Redwood City office. Breakdown: Redwood City, 25; San Mateo City, 61; San Mateo County, 53; South San Francisco, 16. ­ Conduct 83 investigations (bona fide complainants) through testing, witness interviews, survey, document review. Outcomes include counseling when no evidence is found, evidence cases can be resolved with housing provider education, conciliation if the complainant seeks to negotiate, referral to HUD, DFEH or a private attorney. Breakdown by jurisdiction: Redwood City, 17; San Mateo City, 23; San Mateo County, 27; South San Francisco, 16. ­ Conduct 3 tester training sessions that impact the whole of San Mateo County to maintain the pool of active, diverse testers. PS maintains a list of individuals by age, race, ethnicity, gender. These individuals assist in the investigation of complaints by posing as interested home seekers and by conducing door to door surveys. ­ Conduct fair housing public presentations that directly impact a minimum of 267 San Mateo County residents. Presentations orient people to what fair housing services are (civil rights protection), how to access the services (contacting PS), and what one can expect from the services (an investigation and remedy if evidence is secured). Breakdown: San Mateo City, 26; San Mateo County, 143; South San Francisco, 68; Redwood City, 30. ­ Distribute 300 pieces of multilingual fair housing literature for continuous display at community centers or any other site providing public access throughout the county and in San Mateo City, Redwood City, and South San Francisco. Each protected category is described in English and various other languages.   11. Program Changes: Please detail any changes to your program for FY2017. In addition to services already provided (see narrative above), Project Sentinel will educate San Mateo County's housing providers further by providing 135 of its recently produced 'Guide to Renting and Managing Property: The Fair Housing Way.” This proactive work effort helps property owners and their staff to understand their fair housing obligations and their fair housing rights. The booklet is 36 pages and is available in English and Chinese. Distribution breakdown: Redwood City, 50; San Mateo City, 20; South San Francisco, 15, San Mateo County, 50.   12. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served by the program. For each response below please indicate both the number of households and number of individuals.          Jurisdiction Actual Beneficiaries, FY2015 Projected Beneficiaries FY2016 YTD Beneficiaries FY2016 (thru ) Projected Beneficiaries FY2017  Ind HH Ind HH Ind HH Ind HH Redwood City  20  8  15   12  4  20  0 City of San Mateo  24  10  23   25  7  23  0 County of San Mateo  45  18  27   19  6  27  0 South San Francisco  8  5  16   21  4  16  0 Totals 97 41 smatca SouthSF 3/13/2017 ­ 13:28 209.234.100.130 86 0 PROPOSED PROGRAM BUDGET FOR FY 2017­18 It is recommended that use your current allocation amount for your FY 15­16 funding request. However, please take into consideration that this amount is most likely to stay the same or decrease  Redwood City City of San Mateo County of San Mateo South San Francisco Total Jurisdictions Budget Line Item Agency Total Pgm%Program Total %Requested %Requested %Requested %Requested Pgm%Requested Labor   Fair Housing Coordinator  $43,000 100% $43,000 28% $12,100 27% $11,800 37% $16,000 13% $5,550 106%$45,450  Executive Director  $120,000 32% $38,400 0% $0 0% $0 1% $400 1% $500 2%$900  Fair Housing Director  $72,000 100% $72,000 1% $875 1% $800 2% $1,300 0% $300 5%$3,275  indirect cost 32.4% of salaries  $76,140 65% $49,701 8% $4,209 8% $4,082 12% $5,735 4% $2,057 32%$16,083 Taxes/Benefits $47,000 65%$30,680 8% $2,595 8% $2,520 12% $3,540 4% $1,270 32%$9,925 Supplies  Office Supplies  $0  $0 0% 0% 0% 0% 0%$0 Operations/Maintenance  Occupancy  $60,447 37% $22,550 0% $0 0% $0 0% $0.00 5% $1,200 5%$1,200  Travel  $33,665 51% $17,200 1% $200 1% $148 2% $275 0% $0 4%$623  Testers  $16,610 100% $16,610 5% $800 4% $650 5% $750 2% $360 15%$2,560  Printing  $6,037 75% $4,528 0% $0 0% $0 0% $0 4% $200 4%$200   $0  $0 0% $0 0% $0 0% $0 0% $0 0%$0 Administration $0 $0     0% 0 TOTAL $474,899 62%$294,669 7%$20,779 7%$20,000 10%$28,000 4%$11,437 27%$80,216 3/13/2017 City Data Ser vices ­ South San Francisco http://www.citydataservices.net/cities/smatca/intapp17arc.pl?r pt=C5690&prop=25 3/3 Number of Individual Beneficiaries 20 23 27 16 86 Cost per Individual $1,038.95 $869.57 $1,037.04 $714.81 $932.74 Number of Household Beneficiaries 0 0 0 0 0 Cost per Household   Attachments (Upload Instructions) ALL attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check one of the “Other” boxes below and identify the Attachment in the box. If you are unable to upload any of the attachments, contact the CDBG Manager of the appropriate jurisdiction at least one day prior to submitting your application. 1.Resolution authorizing application and designation of signatory, by the Board_Resolution_authorizing_AM__12­16­ 20161.pdf 2.Proof of 501(c)3 / tax­exempt status Federal_and_State_Tax_Exempt.pdf 3.By­laws PROJECT_SENTINEL_Amended_By­ Laws_2011.DOC 4.Articles of Incorporation PS_Articles_of_Incorporation_11­26­1990.pdf 5.Board roster, including: Name, Company, Years on Board Meeting dates for previous 12 months Number of years allowed for each board term Board_meetings_for_the_past_12_months.docx Board_Roster_2016­17_Rev._1­2017.docx 6.Organizational chart for entire organization 1516_PS_Organization_Chart.pdf 7.Certified financial audit no more that 1 fiscal year old, prepared by a CPA, and: Management letters (if applicable) A­122 and A­133 Single Audit (for entities that receive more than $500,000 in federal funding) OR A letter from your Executive Director certifying that agency does not receive more than $500,000 in federal funds and is not subject to the Single Audit. Project_Sentinel_Inc._2016_Financial_Audit.PDF 8.The following are required: Current (FY16­17) Agency Operating Budget Proposed (FY17­18) Agency Operating Budget Current_Agency_Operating_Budget_FY_1617.pdf Proposed_Agency_Operating_Budget_FY_1718.xlsx 9.Mission Statement Mission_Statement.pdf 10.Non­discrimination policy lAffirmative_Action_Plan_­_Non­ Discrimination_policy.doc 11.Reasonable Accommodations Policy reasonable_accommodation_statement.doc   12.Other ­Conflict_of_Interest_Policy.doc 13.The following are required: (Redwood City Only) Current (FY16­17) Program Operating Budget Proposed (FY17­18) Program Operating Budget Current_Program_Budget_16­ 17_Board__Approved.pdf Proposed_Program_Budget_17­18AM.xlsx  Review ed and updated Contact Information  Review ed and updated Projected Beneficiares  Review ed and updated Budget Program Manager Signature Ann Marquart/ft Date Signed 01/27/2017   Initially submitted: Jan 27, 2017 ­ 14:44:45 Attachment 4 PUBLIC SERVICES FY 16-17 grant awarded % of TOTAL 1 CORA 10,000 12% 2 Health Mobile 7,998 10% 3 Hip Housing 10,000 12% 4 John's Closet 5,000 6% 5 Legal Aid Society 10,000 12% 6 Ombudsman Services of San Mateo County 9,500 11% 7 Rape Trauma Services Center 10,000 12% 8 Samaritan House 14,000 17% 9 Star Vista 6,500 8% Subtotal 82,998 BUDGET City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-299 Agenda Date:3/22/2017 Version:1 Item #:6a. Resolution approving the formation of a Revolving Loan Fund for the Community Development Block Grant. WHEREAS,the City of South San Francisco (“City”)has administered the Housing Rehabilitation Loan Program for several years using Community Development Block Grant (“CDBG”) funding; and, WHEREAS,the City has a long-term goal to administer the program more efficiently in order to meet the Department of Housing and Urban Development’s (“HUD”) timely spending regulations (“timeliness”); and, WHEREAS,processing loans can take several months which can make meeting HUD’s timeliness milestones difficult; and, WHEREAS,under HUD’s guidance,the City has explored the option of creating a Revolving Loan Fund (“RLF”); and, WHEREAS,HUD allows program income funds assigned to a RLF to be exempt from timeliness regulations; and, WHEREAS,a RLF allows the City to operate the housing rehabilitation loan program on an ongoing basis across program years; and, WHEREAS,the CDBG Subcommittee (“Subcommittee”)approved staff’s recommendation to implement a RLF; and, WHEREAS,HUD are considering changing the RLF program so that it will not protect program income from timeliness; and, WHEREAS,if HUD move forward with the change,the City would not want to pursue a RLF but will continue to administer the Housing Rehabilitation Loan Program; and, NOW, THEREFORE, the City Council of the City of South San Francisco does hereby resolve as follows: 1. The Recitals set forth above are true and correct, and are incorporated herein by reference. 2. Approves the formation of a Revolving Loan Fund for the Community Development Block Grant. 3.Authorizes the Finance Director to take any related budgetary actions necessary to form a Revolving Loan Fund. 4.Authorizes the City Manager or his designee to take other any actions necessary to carry out the intent of this City of South San Francisco Printed on 4/6/2017Page 1 of 2 powered by Legistar™ File #:17-299 Agenda Date:3/22/2017 Version:1 Item #:6a. 4.Authorizes the City Manager or his designee to take other any actions necessary to carry out the intent of this resolution, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 4/6/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-273 Agenda Date:3/22/2017 Version:1 Item #:7. Report regarding an ordinance approving a Third Amendment to the Development Agreement between El Camino and Spruce LLC and the City of South San Francisco to modify the phasing of the Project construction and related standards,laws and procedures governing the project for a previously entitled Mixed-Use Project at 180 El Camino Real Avenue.(Billy Gross, Senior Planner) RECOMMENDATION It is recommended that the City Council consider an ordinance approving a Third Amendment to the Development Agreement for the Centennial Village project at 180 El Camino Real Avenue. BACKGROUND/DISCUSSION On March 12,2014,the City Council approved a Development Agreement (DA)and related planning approvals to allow the construction of a mixed-use project including approximately 222,000 square feet (sq.ft.) of commercial space,up to 284 residential units,a parking structure and surface parking,and other on-and off- site improvements (Project) to replace the existing commercial shopping center at 180 El Camino Real. On August 26,2015,the Council approved an amendment to the DA,which allowed:(a)minor design changes; and (b)a nine-month extension of the deadline to start Phase 1 construction to June 26,2016 (i.e.27 months after the effective date of the DA). On June 1,2016,the Council approved a Second Amendment to the DA,which further extended the deadline for Phase 1 construction to November 26,2016.The applicant did not start construction within the stipulated timeframe,and therefore City staff sent a “Failure to Perform”letter to the applicant on December 14,2016, giving the applicant 30 days to cure the failure.The failure to commence construction by November 26,2016, also triggered a requirement for the applicant to pay a $50,000 payment to the City,which the applicant has paid. Third Amendment to the Development Agreement Prior to the approval of the Second Administrative Amendment,the City had tentatively completed review of the submitted building permit plans,which the applicant was able to use to obtain construction cost bidding for the project.The applicant has submitted a letter stating that due to ongoing project cost increases,the project as currently approved through the DA cannot be constructed at this time.Because of this,the applicant is requesting the following amendments to the DA: ·Remove the requirement for the developer to pay prevailing wage for the residential portion of the construction work. -Third Amendment Exhibit A -“Applicability of Prevailing Wage Requirements”graphically depicts the areas that would and would not be subject to prevailing wage requirements. -The total building square footage that would be subject to prevailing wage requirements is approximately 149,000 sq.ft.in Phase 1 and 54,000 sq.ft.in future phases.All site work and street improvements would also be subject to prevailing wage requirements. -The total building square footage that would not be subject to prevailing wage requirements is approximately 394,000 sq.ft.in Phase 1 (of which approximately 170,000 sq.ft.is the City of South San Francisco Printed on 4/6/2017Page 1 of 5 powered by Legistar™ File #:17-273 Agenda Date:3/22/2017 Version:1 Item #:7. approximately 394,000 sq.ft.in Phase 1 (of which approximately 170,000 sq.ft.is the residential parking garage) and 250,000 sq. ft. in future phases. ·Revise the commencement date of Phase 1 construction to be within 12 months after the effective date of the Third Amendment (i.e. approximately March/April 2018). -The applicant has included earlier milestone dates for other preliminary work,including demolition of the existing shopping center by no later than 30 days after the effective date. ·Revise Phase 1 construction to only include Safeway/Major 2,150 residential units above Safeway, Buildings A-D, and necessary levels of parking garage. -Instead of being built as part of Phase 1,the Health Club building and Major Tenant 3 building would be constructed as part of Phase 2 and must be constructed within three years of the issuance of a Certificate of Occupancy for Phase 1. -Building E and the remaining 134 residential units above would continue to be considered part of Phase 2 and must be constructed within three years of the issuance of a Certificate of Occupancy for Phase 1. ·Removal of office space on the second floor over the retail areas of Buildings A, B, C and D. ·Applicant to contribute a sum of $300,000 for beautification projects within three months of the effective date of the Third Amendment. DA Section 7.02 details how amendments to the DA are to be processed.Because the proposed amendments would substantially affect the “monetary contributions by the developer”,the amendments are subject to recommendation by the Planning Commission and approval by the City Council.If the City Council were to adopt an ordinance approving the Third Amendment as proposed,the applicant anticipates the following schedule for development of the project: ·Pre-demolition asbestos removal April 2017 ·Demolition of existing buildings on site May 2017 ·Grading of the site January 2018 ·Commencement of Construction of Phase 1 March 2018 Analysis Financial Feasibility The applicant’s request is based on their assertion that construction costs have escalated to a point where the prevailing wage commitments they made in 2014 are no longer financially feasible.In order to evaluate the developer’s request,staff retained two consultants.First,Swinerton Management &Consulting analyzed the applicant’s construction bids.Second,Economic &Planning Systems (EPS)analyzed the financial feasibility of the Project, with and without prevailing wage. A memorandum detailing their findings is attached (Attachment 5 -Public Draft of Centennial Village Financial Analysis).In brief,EPS has concluded that,as currently proposed and agreed to,the Project faces significant financial feasibility challenges that could be lessened by removing the prevailing wage requirements for the residential portion of the Project.EPS further indicated that the applicant’s estimated costs reflect that similar financial feasibility challenges are applicable to the retail portion as well. Design Considerations The basic elements of the physical project are substantially similar to the original approvals.Only the second floor office space in Buildings A-D and Major 3 (approximately 35,000 sq.ft.)would be removed,which would reduce the overall parking requirement.If the remainder of the project is constructed as approved,the City of South San Francisco Printed on 4/6/2017Page 2 of 5 powered by Legistar™ File #:17-273 Agenda Date:3/22/2017 Version:1 Item #:7. would reduce the overall parking requirement.If the remainder of the project is constructed as approved,the removal of this office area will not significantly impact the overall project. The other primary revision to the physical project is related to the overall phasing.Following is a comparison of the phasing requirements in the approved DA versus the proposed Third Amendment to the DA: Current Development Agreement Requirements Phase 1 ·Safeway/Major 2 (~ 82,000 sq. ft.) ·150 residential units above Safeway ·Health Club building (~36,000 sq. ft.) ·Buildings A, B, C and D (~59,000 sq. ft. - 2 stories) ·Necessary levels of parking structure Phase 2 - no required construction date ·Major Tenant 3 (~18,700 sq. ft. - 2 stories) ·Building E ·Up to 134 residential units above Building E ·All remaining parking levels Proposed Development Agreement Requirements Phase 1 ·Safeway/Major 2 (~82,000 sq. ft.) ·150 residential units above Safeway ·Buildings A, B, C and D (29,500 sq. ft. - 1 story) ·Necessary levels of parking structure Phase 2 - within 3 years of Certificate of Occupancy of Phase 1 ·Health Club building (~36,000 sq. ft.) ·Major Tenant 3 (~12,900 sq. ft. - 1 story) ·Building E ·Up to 134 residential units above Building E ·All remaining parking levels Housing Standing Committee The Housing Standing Committee (HSC)held a study session on the proposed amendments to the Development Agreement at their February 6,2017 meeting.The HSC requested a more detailed analysis of the financial impact of the prevailing wage requirement.The HSC also requested that construction milestones be more clearly stipulated and the DA termination process be clarified and strengthened.As discussed above under the “Third Amendment to the Development Agreement”section,all phases of the proposed development now include construction milestones. City of South San Francisco Printed on 4/6/2017Page 3 of 5 powered by Legistar™ File #:17-273 Agenda Date:3/22/2017 Version:1 Item #:7. Danny Campbell,representing Sheet Metal Workers Local Union No.104,spoke in opposition to the proposed amendment to the prevailing wage requirement. Planning Commission The Planning Commission held a public hearing to consider the proposed Third Amendment at their March 2, 2017 meeting.One member of the public,a neighborhood resident,spoke at the meeting in support of the proposed project.The Commission also received a letter (Attachment 8)from James Ruigomez,on behalf of the Building and Construction Trades Council of San Mateo County,objecting to the proposal to amend the prevailing wage requirement. The Planning Commission had a series of questions related to the likelihood of construction beginning if the Third Amendment were adopted,and expressed frustration with the continued delays.Ultimately,the Commission determined that,as proposed for amendment,the project continued to be consistent with the land use considerations articulated in South San Francisco Municipal Code Section 19.60.100.At the close of the hearing,the Planning Commission voted,based on the land use considerations,to recommend that the City Council consider an ordinance adopting a Third Amendment to the Development Agreement for the Centennial Village project. The draft minutes of the March 2, 2017 meeting are attached (Attachment 6). General Plan Conformity and Zoning Consistency The Project site is designated El Camino Real Mixed Use within the General Plan.The site is also located within the El Camino Real Mixed Use Zone District,which provides zoning for high-intensity active uses and mixed-use development.The Project is consistent with the guiding and implementing policies in the General Plan by creating a mixed-use environment within the required Floor Area Ratio (FAR)parameters that emphasizes pedestrian-activity with buildings built up to the sidewalk along El Camino Real and South Spruce Avenue,provides a well-articulated and visually engaging development that implements the goals of the Grand Boulevard Initiative and locates parking in a way that is not visually dominant.The Project remains consistent with all development standards of the District. Environmental Review An Initial Study/Mitigated Negative Declaration (IS/MND)was prepared for the Project and was circulated on April 12,2013,for a 30-day review period.A total of six comment letters were received from commenting agencies, but no significant environmental issues were raised. A public hearing was held before the Planning Commission on August 15,2013,to receive comments from the public on the IS/MND.The City Council adopted the IS/MND on March 12,2014.The IS/MND included a Mitigation Monitoring and Reporting Program. The modifications to the mixed-use development and development agreement would not include any substantive changes that would result in any additional environmental impacts and are within the parameters that were analyzed in the IS/MND.Therefore,no further California Environmental Quality Act (CEQA)action is required at this time. FUNDING No impact to City budget. CONCLUSION The proposed Third Amendment to the Development Agreement includes amendments related to the prevailing City of South San Francisco Printed on 4/6/2017Page 4 of 5 powered by Legistar™ File #:17-273 Agenda Date:3/22/2017 Version:1 Item #:7. The proposed Third Amendment to the Development Agreement includes amendments related to the prevailing wage requirements and the proposed commencement date of construction,and remains consistent with the intent and purpose of the El Camino Real Mixed Use District.There are no new or increased environmental impacts that would occur as a result of the proposed Project modifications.Therefore,staff recommends that the City Council consider an ordinance making findings and approving a Third Amendment to the Development Agreement for the Centennial Village project. ATTACHMENTS 1.Original Development Agreement 2.First Administrative Amendment to the Development Agreement 3.Second Administrative Amendment to the Development Agreement 4.Failure to Perform letter dated December 14, 2016 5.Public Draft of Centennial Village Financial Analysis 6.Planning Commission Draft Minutes of March 2, 2017 7.Planning Commission Resolution 2799-2017 - Entitlements Resolution (no attachments) 8.Letter to Planning Commission from James Ruigomez, dated March 2, 2017 City of South San Francisco Printed on 4/6/2017Page 5 of 5 powered by Legistar™ BN 17276076v6 ADMINISTRATIVE AGREEMENT AMENDMENT TO DEVELOPMENT AGREEMENT This Administrative Agreement Amendment to the Development Agreement (“Administrative Agreement Amendment”) is entered into by and between EL CAMINO AND SPRUCE LLC (“Developer”) and the CITY OF SOUTH SAN FRANCISCO, a municipal corporation (“City”) on this 26th day of August, 2015. RECITALS A. On March 26, 2014, the City Council adopted Ordinance No. 1485-2014 (“Ordinance”) concerning a Development Agreement between City and Developer (“Development Agreement”). The executed Development Agreement was recorded on April 16, 2015 (Doc. 2015-032685). B. On August 26, 2015, the City Council held a public hearing on the proposed Administrative Agreement Amendment to the Development Agreement and adopted Resolution No. 109-2015. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties herein contained, the City and Developer agree as follows: AMENDMENT TO AGREEMENT 1. Recitals. The foregoing recitals are true and correct and hereby incorporated herein. 2. Defined Terms. All capitalized terms not defined herein shall have the meanings ascribed to them in the Development Agreement. 3. Section 6.03. Section 6.03 of the Development Agreement is hereby amended to read as follows, with additions underlined and deletions in strikethrough text: Section 6.03. Applicable Law. The rules, regulations, official policies, standards and specifications applicable to the Project (the “Applicable Law”) shall be those set forth in this Agreement, the Administrative Agreement Amendment and the Project Approvals and Subsequent Approvals, and with respect to matters not addressed by this Agreement as amended or the Project Approvals or Subsequent Approvals, those rules, regulations, official policies, standards and specifications (including City ordinances and resolutions) governing permitted uses, building locations, timing of construction, densities, design, heights, fees, exactions, and taxes in force and effect on the Effective Dates of this Agreement. 4. Section 6.13(a)(i). Section 6.13(a)(i) of the Development Agreement is hereby amended to read as follows, with additions underlined and deletions in strikethrough text: Section 6.13(a)(i). Phase 1 construction will begin within 1827 months after final approval by the City of all discretionary approvals of the overall plan, and the passage of all applicable statutes of limitations without legal challenge and will include:  All commercial buildings except Building E. BN 17276076v6  All subterranean parking under the main surface parking lot Safeway/Major 2.  Phase 1 Parking GarageSecond floor parking above Safeway/Major 2.  A minimum of 150 apartment units above Safeway/Major 2.  All current site improvements and design features.  No change to building architecture as approved by the City Council per DR11-0019.  Structural/foundation enhancements for Health Club building sufficient to support approved residential construction and associated parking above.  The second story of Buildings C and/or D may consist of exterior walls and roof only, as shown on the plans approved concurrently herewith.  Developer must apply for the building permit for the Phase 1 Safeway/Major 2 commercial building, not including CVS concurrently with the building permit for the 150 Phase 1 residential units; the Safeway/Major 2 commercial building not including CVS and 150 unit residential building permits will only be issued concurrently.  The City shall not be obligated to issue any certificate of occupancy for the Phase 1 Safeway/Major 2 commercial building until construction of Phase 1 residential units, defined as vertical wall framing of the residential units, has commenced. 5. Effect of this Administrative Agreement Amendment. Except as expressly modified by this Administrative Agreement Amendment, the Development Agreement shall continue in full force and effect according to its terms, and Developer and City hereby ratify and affirm all their respective rights and obligations under the Development Agreement, including but not limited to Developer’s indemnification obligations as set forth in Section 10.10 of the Development Agreement. In the event of any conflict between this Administrative Agreement Amendment and the Development Agreement, the provisions of this Administrative Agreement Amendment shall govern. 6. Binding Agreement. This Administrative Agreement Amendment shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest, and assigns of each of the parties hereto. Any reference in this Administrative Agreement Amendment to a specifically named party shall be deemed to apply to any successor, administrator, executor, or assign of such party who has acquired an interest in compliance with the terms of this Administrative Agreement Amendment or under law. 7. Recordation: The City shall record a copy of this Administrative Agreement Amendment within ten (10) days following execution by all parties. 8. Counterparts. This Administrative Agreement Amendment may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, when taken together, shall constitute the same document. 9. California Law. This Administrative Agreement Amendment shall be governed by and interpreted in accordance with the laws of the State of California. BN 17276076v6 10. Invalidity. Any provision of this Administrative Agreement Amendment that is determined by a court of competent jurisdiction to be invalid or unenforceable shall be deemed severed from this Administrative Agreement Amendment, and the remaining provisions shall remain in full force and effect as if the invalid or unenforceable provision had not been a part hereof 11. Headings. The headings used in this Administrative Agreement Amendment are for convenience only and shall be disregarded in interpreting the substantive provisions of this Administrative Agreement Amendment. IN WITNESS WHEREOF, this Administrative Agreement Amendment has been entered into by and between Developer and City as of the date and year first above written. EL CAMINO AND SPRUCE LLC CITY OF SOUTH SAN FRANCISCO By: _____________________ By: ___________________ Name: __________________ Title: ____________________ Date: ___________________ Date: _________________ APPROVED AS TO FORM: By: ___________________ Steven T. Mattas City Attorney ATTEST: By: ____________________ Krista J. Martinelli, City Clerk 2351489.1 SECOND ADMINISTRATIVE AGREEMENT AMENDMENT TO DEVELOPMENT AGREEMENT This Second Administrative Agreement Amendment to the Development Agreement (“Second Administrative Agreement Amendment”) is entered into by and between EL CAMINO AND SPRUCE LLC (“Developer”) and the CITY OF SOUTH SAN FRANCISCO, a municipal corporation (“City”) on this _____ day of June, 2016. RECITALS A. On March 26, 2014, the City Council adopted Ordinance No. 1485-2014 (“Ordinance”) concerning a Development Agreement between City and Developer (“Development Agreement”). The executed Development Agreement was recorded on April 16, 2015 (Doc. 2015-032685). B. On August 26, 2015, the City Council adopted Resolution No. 109-2015 (“Resolution”) concerning an Administrative Agreement Amendment to Development Agreement between City and Developer (“First Administrative Agreement Amendment”). C. On June 1, 2016 the City Council considered the proposed Second Administrative Agreement Amendment to the Development Agreement and adopted Resolution No. 64-2016 approving the Administrative Amendment. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties herein contained, the City and Developer agree as follows: AMENDMENT TO AGREEMENT 1. Recitals. The foregoing recitals are true and correct and hereby incorporated herein. 2. Defined Terms. All capitalized terms not defined herein shall have the meanings ascribed to them in the Development Agreement. 3. Section 6.13(a)(i). Section 6.13(a)(i) of the Development Agreement is hereby amended to read as follows, with additions underlined and deletions in strikethrough text: Section 6.13(a)(i). Phase 1 construction will begin within 2732 months after final approval by the City of all discretionary approvals of the overall plan, and the passage of all applicable statutes of limitations without legal challenge and will include:  Demolition of Firestone Building is scheduled to begin by May 25, 2016.  Pre-demolition Asbestos Removal is scheduled to begin by August 15, 2016.  Existing Shopping Center Building Demolition is scheduled to begin by September 15, 2016.  City Sewer Main is scheduled to begin by September 26, 2016.  All commercial buildings except Building E.  All subterranean parking under the main surface parking lot.  Phase 1 Parking Garage.  A minimum of 150 apartment units above Safeway/Major 2.  All current site improvements and design features.  No change to building architecture as approved by the City Council per DR11-0019.  The second story of Buildings C and/or D may consist of exterior walls and roof only, as shown on the plans approved concurrently herewith.  Developer must apply for the building permit for the Phase 1 Safeway/Major 2 commercial building, not including CVS concurrently with the building permit for the 150 Phase 1 residential units; the Safeway/Major 2 commercial building not including CVS and 150 unit residential building permits will only be issued concurrently.  The City shall not be obligated to issue any certificate of occupancy for the Phase 1 Safeway/Major 2 commercial building until construction of Phase 1 residential units, defined as vertical wall framing of the residential units, has commenced.  If Developer fails to begin Phase 1 construction within 32 months after final approval by the City, Developer shall make a payment to the City of fifty thousand dollars ($50,000). This payment obligation is in addition to any other remedies available to the City under Article 10 of this Agreement. 4. Effect of this Second Administrative Agreement Amendment. Except as expressly modified by this Second Administrative Agreement Amendment, the Development Agreement shall continue in full force and effect according to its terms, and Developer and City hereby ratify and affirm all their respective rights and obligations under the Development Agreement, including but not limited to Developer’s indemnification obligations as set forth in Section 10.10 of the Development Agreement. In the event of any conflict between this Second Administrative Agreement Amendment and the First Administrative Agreement Amendment or the Development Agreement, the provisions of this Second Administrative Agreement Amendment shall govern. 5. Binding Agreement. This Second Administrative Agreement Amendment shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest, and assigns of each of the parties hereto. Any reference in this Second Administrative Agreement Amendment to a specifically named party shall be deemed to apply to any successor, administrator, executor, or assign of such party who has acquired an interest in compliance with the terms of this Second Administrative Agreement Amendment or under law. 6. Recordation: The City shall record a copy of this Second Administrative Agreement Amendment within ten (10) days following execution by all parties. 7. Counterparts. This Second Administrative Agreement Amendment may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, when taken together, shall constitute the same document. 8. California Law. This Second Administrative Agreement Amendment shall be governed by and interpreted in accordance with the laws of the State of California. 9. Invalidity. Any provision of this Second Administrative Agreement Amendment that is determined by a court of competent jurisdiction to be invalid or unenforceable shall be deemed severed from this Second Administrative Agreement Amendment, and the remaining provisions shall remain in full force and effect as if the invalid or unenforceable provision had not been a part hereof 10. Headings. The headings used in this Second Administrative Agreement Amendment are for convenience only and shall be disregarded in interpreting the substantive provisions of this Second Administrative Agreement Amendment. IN WITNESS WHEREOF, this Second Administrative Agreement Amendment has been entered into by and between Developer and City as of the date and year first above written. EL CAMINO AND SPRUCE LLC CITY OF SOUTH SAN FRANCISCO By: _____________________ By: ___________________ Name: __________________ Title: ____________________ Date: ___________________ Date: _________________ APPROVED AS TO FORM: By: ___________________ Jason Rosenberg, City Attorney ATTEST: By: ____________________ Krista J. Martinelli, City Clerk 2652723.3 M EMORANDUM To: Alex Greenwood – City of South San Francisco From: Walter Kieser and Michael Nimon Subject: Public Draft of Centennial Village Financial Analysis; EPS # 151161 Date: February 22, 2017 This memorandum provides a peer review of the financial analysis prepared for the Centennial Village Project by WT Mitchell Group (Developer) which EPS has conducted for the City of South San Francisco. The proposed Project consists of redevelopment of an existing retail shopping center on a 14.75-acre site located at 180 El Camino Real and Spruce Avenue from its current shopping center use to a new “mixed-use” project, to be built in two phases and comprising approximately 200,000 square feet of new retail space and 284 multifamily residential units (this analysis focuses on the review of the residential portion of the Project). The existing shopping center has been partially vacated in anticipation of its redevelopment. Background In 2014, as part of the Project Application to the City, the Developer and the City entered into a Development Agreement. In addition to other rights conferred and responsibilities imposed, the Development Agreement included a requirement that all development, except tenant improvement work, be constructed by contractors and sub-contractors that pay “prevailing wages”. Given the subsequent changes in the real estate market, particularly related to increases in costs, the Developer is concerned about the financial feasibility of the Project. Following related discussions with City staff and subject to the Non-Disclosure Agreement with the City, the Developer submitted a confidential pro forma financial analysis in December 2016 that indicated, using financial measurement techniques typical for such development, that the Project did not meet adequate “threshold levels” needed to support necessary equity investment and secure construction lending. EPS was asked to provide a peer review of this pro forma financial analysis. Parallel with the EPS effort, the City also retained Swinerton Management and Consulting to review direct construction cost estimate in the Developer’s pro forma financial analysis. Public Draft Memorandum February 22, 2017 Peer Review of Centennial Village Project Pro Forma Financial Analysis Page 2 P:\151000s\151161SSF_Oncall\CentennialVillage\Correspondence\151161mem022217.docx Scope of the Peer Review EPS has focused its peer review on the residential component of the mixed-use project based on the direction from the City. The topics include the following: 1) The general structure of the pro forma financial analysis and its specific methods, including internal cost allocation and measures of financial return. 2) A comparison of “hard costs” (site work and building construction) as presented in the Developer’s pro forma financial analysis, including the prevailing wage component, and the more recent cost estimated for the project provided independently by Swinerton Management and Consulting. 3) The veracity of cost assumptions presented, including land costs; “soft costs” (City development impact and building fees, entitlement-related costs, design and engineering costs insurance and bonds, construction management and leasing costs, legal and accounting costs, and financing-related fees and charges); and construction interest costs. 4) The veracity of revenue assumptions presented, including land value and residential rents. 5) The utility of the Developer’s measure of financial return and related feasibility thresholds. EPS has drawn on a variety of sources including 1) in-house experience preparing and reviewing similar pro forma financial analysis for a range of development projects that include elements similar to the Centennial Village Project (which establish “norms” for costs as a percentage of total costs, etc.); 2) independent market research to confirm the assumed rents; 3) confirmation of City-related costs by City staff; and 4) the “hard cost” information provided by Swinerton Management and Consulting. Key Findings 1. The peer review of the residential portion of the Centennial Village Project confirms financial feasibility challenges. The Developer estimates residential development yields of 3.6 percent in Phase 1 and 4.4 percent in Phase 2, substantially below their desired yield target of about 5.75 percent. EPS made several revisions to the Developer’s pro forma1 that have largely offsetting results on development feasibility (Scenario 2) with revised yields still short of the desired yield range, as shown in Table 1. Although EPS did not focus its review on the retail portion of the Project, the Developer’s estimate shows the retail component also falls short of a desired yield range. 2. The Developer’s direct cost estimate falls within the higher end of a reasonable range and reflects the recent escalation in construction costs in the Bay Area and the broader market. During the nearly three-year period since the Development Agreement was approved, there have been substantial increases in both potential revenues (rents) and costs due to continued improvement in market conditions. However, cost growth has generally outpaced that of rent growth, driven by strong regional construction activity and labor shortage. 1 Reflects an adjustment of the land value to $100,000 per unit and other small revisions and fixes. Public Draft Memorandum February 22, 2017 Peer Review of Centennial Village Project Pro Forma Financial Analysis Page 3 P:\151000s\151161SSF_Oncall\CentennialVillage\Correspondence\151161mem022217.docx While Swinerton Management and Consulting reviewed the Developer’s confidential cost estimates for the residential portion of the Project and established independent estimates that result in lower direct costs (Scenario 3), the difference is not material enough to bridge the feasibility gap.2 This scenario also reflects a lower Child Care Impact Fee Cost than shown in the Developer’s pro forma. The resulting yields of 3.9 percent in Phase 1 and 4.6 percent in Phase 2 marginally improve the return above that estimated by the Developer but still fall substantially below their desired yield target of 5.75 percent, as shown in Table 1. 3. The imposition of “prevailing wage” requirements on the residential portion of the Project is one of the factors that adds to project costs. EPS and Swinerton Management and Consulting estimate that elimination of the prevailing wage requirement will improve yields by approximately 40 to 50 basis points. The analysis provided by the Developer suggests that elimination of the prevailing wage requirement, combined with elimination of the office component, could have a higher level of improvement and would bring the Project close to the feasibility threshold. Elimination of the prevailing wage requirement is one of the potential options of improving the economics of the Project, as shown in Table 2 with resulting yields comparison in Figure 1. 4. Certain aspects of the Project’s business structure will improve its ability to cope with lower financial returns. While the Developer’s pro forma provides a useful assessment of development feasibility, the actual business structure of the Project may offer opportunities to lower overall costs. Specifically, the sale of the rights to build the residential units to a third party residential developer may not yield the $100,000 per door assumed in the Developer’s analysis. As the third party developer attempts to create a feasible project, reducing land costs will be a factor that could improve feasibility. Moreover, whatever the amount paid by the residential developer, this funding will be available to the Developer during the construction phase of the project, creating the opportunity to lower equity requirements and/or the amount of construction lending. 5. The Project’s financial feasibility may be improved by actions that enhance revenue potential or reduce cost. Given the confirmation that the Project faces financial feasibility challenges, it may be necessary to find ways to increase revenues or reduce costs. 2 Reflects a revised direct cost estimate provided by Swinerton Management and Consulting. Note that the developer’s pro forma provides cost detail for Phase 1 that is not provided for Phase 2. As such, EPS made additional assumptions to reconcile Swinerton’s Phase 2 cost estimates with those shown in the Developer’s pro forma. Public Draft Memorandum February 22, 2017 Peer Review of Centennial Village Project Pro Forma Financial Analysis Page 4 P:\151000s\151161SSF_Oncall\CentennialVillage\Correspondence\151161mem022217.docx Table 1 Centennial Village Residential Development Yield Summary (with prevailing wage requirement; rounded) Table 2 Centennial Village Residential Development Yield Summary (no prevailing wage requirement; rounded) ItemStabilized NOITotal Dev't Cost Yield Developer's Estimate ‐ Scenario 1 Phase 1$5,059,000$142,256,0003.6% Phase 2$3,181,000 $72,460,000 4.4%    Total$8,240,000$214,716,0003.8% EPS Estimate ‐ Scenario 2 Phase 1$4,739,000$127,441,0003.7% Phase 2$3,270,000 $84,371,000 3.9%    Total$8,009,000$211,812,0003.8% Updated Cost Estimate ‐ Scenario 3  Phase 1$4,739,000$120,988,0003.9% Phase 2$3,270,000 $71,866,000 4.6%    Total$8,009,000$192,854,0004.2% ItemStabilized NOITotal Dev't Cost Yield Developer's Estimate ‐ Scenario 1 Phase 1$5,059,000$108,159,0004.7% Phase 2$3,181,000 $45,626,000 7.0%    Total$8,240,000$153,785,0005.4% EPS Estimate ‐ Scenario 2  Phase 1$4,739,000$115,681,0004.1% Phase 2$3,270,000 $76,251,000 4.3%    Total$8,009,000$191,932,0004.2% Updated Cost Estimate ‐ Scenario 3 Phase 1$4,739,000$109,228,0004.3% Phase 2$3,270,000 $63,746,000 5.1%    Total$8,009,000$172,974,0004.6% Public Draft Memorandum February 22, 2017 Peer Review of Centennial Village Project Pro Forma Financial Analysis Page 5 P:\151000s\151161SSF_Oncall\CentennialVillage\Correspondence\151161mem022217.docx Figure 1 Feasibility Threshold Comparison by Scenario Review of Pro Forma Financial Analysis Model Structure and Methods The Developer’s pro forma financial analysis uses methods commonly used and acceptable for such financial feasibility analysis. The analysis is “static”, i.e., not reflecting the influence of revenue or cost escalation over time. It also applies a different level of detail for the more specific and immediate first phase of the project than the subsequent second phase. Recent Market Changes While the Developer agreed to the prevailing wage requirement in 2014, there have been substantial changes in both potential revenues (rents) and costs due to continued improvement in market conditions. As shown in Figure 2, construction cost growth has outpaced that of rent growth, driven by strong regional construction activity and labor shortage during the last several years. The cost for new construction has been increasing rapidly due to strong construction activity in the Bay Area and growth in demand for construction services and materials with large- scale projects like the Transbay Transit Center, the Salesforce Tower, and the Golden State Warriors Arena are all being developed at the same time. The biggest movement came from subcontract trades, which are undersupplied with long backlogs of projects in the pipeline. Given these trends, many potential developments that may have been financially viable two to three years ago are facing feasibility challenges under the increased cost conditions. 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% With Prevailing Wage No Prevailing Wage (and no office component) With Prevailing Wage No Prevailing Wage With Prevailing Wage No Prevailing Wage Developer's Estimate ‐ Scenario 1 EPS Estimate ‐ Scenario 2 Updated Cost Estimate ‐ Scenario 3 Feasibility Threshold Public Draft Memorandum February 22, 2017 Peer Review of Centennial Village Project Pro Forma Financial Analysis Page 6 P:\151000s\151161SSF_Oncall\CentennialVillage\Correspondence\151161mem022217.docx Figure 2 Regional Rents and Construction Cost Annual Change in Growth Sources: Urban Land Institute San Francisco, Costar, Economic & Planning Systems, Inc. Construction Cost Comparison Hard cost, consisting of building and parking construction, is a key input to the pro forma financial analysis, representing over 70 percent of total cost. As a part of this effort, the hard cost comparison is provided between the Developer’s pro forma financial analysis and the cost estimated independently by Swinerton Management and Consulting (see Table 3). These costs are based on Type V construction over podium and reflect the prevailing wage requirement. This requirement typically adds a 15 to 30 percent premium to direct construction cost or up to $70,000 per unit. Cost premiums imposed by the prevailing wage requirements vary substantially based on a number of cyclical, regional, and site-specific factors. Other Cost Assumptions Other cost assumptions reviewed include land costs, “soft costs” (City development impact and building fees, entitlement-related costs, design and engineering costs, insurance and bonds, construction management and leasing costs, legal and accounting costs, and financing-related fees and charges), and construction interest costs. Each one is briefly described below. Table 3 Centennial Village Residential Construction Cost Comparison Summary 0% 5% 10% 15% 20% Dec. 2014Dec. 2015Dec. 2016 South San Francisco Average Monthly Rent Bay Area Average Monthly Rent Bay Area Prevailing Wage Constructrion Cost (Type V) Bay Area Open Shop Construction Cost (Type V) Total Direct Cost Cost per Square  FootCost per Unit Total Direct  Cost Cost per Square  Foot Cost per  Unit Phase 1 Residential Building 168153,576         78,635,751$    512$                 468,070$    71,968,000$    469$                  428,381$    Phase 2 Residential Building11696,562           61,886,000$    641$                 533,500$    49,692,000$    515$                  428,379$       Total Residential284               250,138        140,521,751$   121,660,000$   (1) Consists of direct residential construction, signage, and hard cost contingency; excludes above‐grade parking and rooftop amenities. Item SizeDirect Construction Costs Residential  Units Square Feet  (GLA) Developer Estimate (1)Swinerton Estimate (1) Public Draft Memorandum February 22, 2017 Peer Review of Centennial Village Project Pro Forma Financial Analysis Page 7 P:\151000s\151161SSF_Oncall\CentennialVillage\Correspondence\151161mem022217.docx Land cost The land cost used in the Developer’s analysis is based on the CBRE appraisal completed in August 2015. The appraisal is based on a “lease fee interest” calculation and reflects the capitalized value of the existing retail leases. The Developer allocated a $28 million portion of this total value to the residential component of the project based upon an assumption that residential developers are paying an average of $100,000 “per door” for multifamily housing sites3. This approach and assumption are reasonable. Residential sale proceeds will provide a source of equity for the Developer that can lower the amount of external capital needed from other sources and/or construction lending. While the Developer’s pro forma had the land acquisition included in Phase 1 of the residential program, EPS allocated the cost between the two phases based on a number of units in each phase. This allocation is reflected in Scenarios 2 and 3 shown in Table 1. Other costs Total development cost also includes site improvements, soft costs, and construction interest costs. Site improvements and construction interest costs appear reasonable, although site improvement allocation between phases is not clear. Soft costs comprise between 13 and 15 percent of direct cost in Phase 1, below the typical soft cost range of 25 to 35 percent of direct cost. The pro forma lacks the level of detail in Phase 2 that would enable a detailed review of specific soft cost components. However, an increase in soft costs would further weaken development feasibility of the Project. The City did review development impact and building fee estimates and found them generally reasonable. Revenue Assumptions Revenue for the Project will derive from land sales (an internal transaction) and rents. This analysis is based on the stabilized net operating income (NOI) as an ongoing Project rent revenue net of vacancy loss and operating expenses. While residential units consist of seven various unit types and sizes, the overall market-rate rents are around $4 per square foot and fall within a reasonable rent range relative to other new rental projects in South San Francisco and the broader market. The rents reflect the Project’s location premium due to proximity to BART and shopping amenities, such as the Shops at Tanforan. Vacancy and Operating Expenses This analysis reflects a vacancy rate of 5 percent. This is a typical level of stabilized vacancy in strong residential markets, such as South San Francisco. The assumption reflects frictional vacancy associated with the turnover rate in apartments. Operating expenses are assumed at 27 percent or about $6,500 per unit. These expenses consist of property management, administration, maintenance, utilities, insurance, and taxes. Assumed operating costs fall within a typical range of between 25 and 40 percent of gross effective income. 3 Depending on the nature of the transaction, the Project could carry a lower land cost depending on the assumed lower land “basis” (i.e., the current owners have held this property for many years). The transaction with the residential developer (selling the rights to build the residential units above the retail platform) may or may not yield $100,000 per door. Public Draft Memorandum February 22, 2017 Peer Review of Centennial Village Project Pro Forma Financial Analysis Page 8 P:\151000s\151161SSF_Oncall\CentennialVillage\Correspondence\151161mem022217.docx Financial Return The measure of financial return presented in the Developer’s pro forma financial analysis is a “yield” comparison. Yield in this instance is calculated by combining a current market “capitalization rate” with an additional premium factor for development-related risks. The developer indicated a desired yield target of 5.75 percent for the residential component of the Project. The Developer’s target is reasonable given the typical residential cap rates of 4.0 to 4.5 percent for existing space with an additional 150 basis points risk premium reflective of new development of comparable risk and complexity. Comparison of yields provided in this analysis is shown in Figure 1 and Tables 1 and 2. As shown, only Phase 2 of the residential project under Scenario 1 (developer estimate) reaches a feasible return. This is because the Developer’s estimated cost reduction benefit from elimination of the prevailing wage requirement and the office component exceeds the cost reduction benefit from elimination of the prevailing wage requirement alone estimated by EPS and Swinerton Management and Consulting. March 2, 2017 Minutes Page 1 of 2 The video recording of this Regular Planning Commission meeting can be found at http://www.ssf.net/1996/Planning-Commission MINUTES March 2, 2017 CITY OF SOUTH SAN FRANCISCO REGULAR PLANNING COMMISSION CALL TO ORDER / PLEDGE OF ALLEGIANCE TIME: 7:00 P.M. ROLL CALL / CHAIR COMMENTS PRESENT: Chairperson Faria, Vice-Chairperson Nagales, Commissioner Wong, Ruiz, Tzang, Shihadeh ABSENT: AGENDA REVIEW CONSENT CALENDAR PUBLIC HEARING 1. El Camino and Spruce, LLC / applicant Shamain Partnership / owner 180 El Camino Real P11-0065: DAA17-0001 Third Amendment to a Development Agreement between El Camino and Spruce LLC and the City of South San Francisco to modify the phasing of the Project construction and related standards, laws and procedures governing the Project for a previously entitled Mixed-Use Project at 180 El Camino Real in the El Camino Real Mixed Use (ECRMX) Zoning District in accordance with SSFMC Chapters 19.60 & 20.090. Commission Discussion begins 00:31:35 in video recording.  Commission inquired if the developer had selected a contractor. Bill Mitchell, applicant, stated that they have not, as they are getting construction bids from multiple contractors.  Commission questioned why the 35,000sq ft of second floor office space was included. Senior Planner Gross stated that the El Camino Real Mixed Use zoning district has a 25-foot minimum height requirement, and the second floor was initiall y proposed to comply with this requirement. The second floor space is not required to be implemented if the 25-foot minimum height requirement is met.  Commission inquired if CVS was still the proposed tenant for the Major 3 building. Mr. Mitchell responded that they were no longer a potential lessee.  Commission asked why entire project could not be constructed in one phase. Mr. Mitchell stated that it is his intent to construct the project as fast as possible, but the project could not be financed in t hat way.  Commission questioned what amount of the total proposed cost savings would be attributable to the requested revision to the prevailing wage requirement. Walter Kaiser, with Economic & Planning Systems, Inc (EPS), ORAL COMMUNICATIONS March 2, 2017 Minutes Page 2 of 2 stated that they calculated that there would be approximately $20 million in savings due to the proposed revision to the prevailing wage requirement.  Commission inquired if the developer could guarantee that the project would be constructed if the proposed amendments to the Development Agreement were adopted. Mr. Mitchell stated that he could not give such a guarantee, but also highlighted that the project team has shown their commitment to the project by spending 10 years and $6 million on getting the project to this phase.  Commission inquired if the applicant had received any loan guarantees from banks. Mr. Mitchell stated that the retail spaces were approximately 80 percent leased, and that he had received Letters of Intent from banks based on the proposed construction costs if the amendment to the Development Agreement was approved.  Commission inquired about the $300,000 donation in the proposed amendment. Senior Planner Gross stated that these funds would be used to fund improvements within the El Camino Real right-of-way along the project frontage. Motion - To make findings and recommend that the City Council adopt an ordinance approving a Third Amendment to the Development Agreement for the Centennial Village project at 180 El Camino Real Avenue. - Commissioner Wong /Second – Commissioner Ruiz Approved by roll call vote (6-0-0). 2. Costco Wholesale Corp/owner Costco Wholesale Corp/applicant 1600 EL CAMINO REAL P16-0016: UPM16-0001 & DR16-0010 Initial Study/Mitigated Negative Declaration (IS/MND), Use Permit Modification, and Design Review to relocate a gas station, expand the parking lot, and construct additions to the existing Costco Wholesale building at 1600 El Camino Real in the Transit Village-Commercial (TV-C) Zoning District in accordance with Title 20 of the South San Francisco Municipal Code and per the requirements of the California Environmental Quality Act (CEQA). Motion – To continue the item to March 16, 2017 – Commissioner Wong /Second – Vice-Chair Nagales Approved by roll call vote (6-0-0) ITEMS FROM STAFF ITEMS FROM COMMISSION ITEMS FROM THE PUBLIC None. ADJOURNMENT Chairperson Faria adjourned the meeting at 8:24 P.M. Sailesh Mehra Norm Faria, Chairperson Secretary to the Planning Commission Planning Commission City of South San Francisco City of South San Francisco RESOLUTION NO. 2799-2017 PLANNING COMMISSION, CITY OF SOUTH SAN FRANCISCO STATE OF CALIFORNIA RESOLUTION RECOMMENDING APPROVAL OF A THIRD AMENDMENT TO A DEVELOPMENT AGREEMENT BETWEEN EL CAMINO AND SPRUCE LLC AND THE CITY OF SOUTH SAN FRANCISCO TO MODIFY THE PHASING OF THE PROJECT CONSTRUCTION AND RELATED STANDARDS, LAWS AND PROCEDURES GOVERNING THE PROJECT FOR A PREVIOUSLY ENTITLED MIXED-USE PROJECT AT 180 EL CAMINO REAL AVENUE. WHEREAS, El Camino and Spruce LLC (“Owner” or “Applicant”) received entitlements for a mixed-use project on an approximately 14.5 acre site located at 180 El Camino Real; and, WHEREAS, on March 26, 2014, after conducting all proceedings and making all findings necessary for the valid adoption and execution of a development agreement for the Property in accordance with Government Code Sections 65864 through 65869.5, the California Environmental Quality Act (“CEQA”), and Chapter 19.60 of the Municipal Code, the City Council adopted Ordinance No. 1485-2014, approving and adopting a development agreement for the property at 180 El Camino Real (“Property”); and, WHEREAS, Applicant and City entered into a certain Development Agreement for the Centennial Village Project to permit the development of the Property with approximately 220,000 square feet of commercial/retail space and up to 284 residential rental units (“Project”), as approved and adopted by the City Council; and, WHEREAS, on August 26, 2015, the City Council adopted Resolution No. 109-2015 concerning an Administrative Agreement Amendment to Development Agreement between City and Applicant (“First Administrative Agreement Amendment”); and, WHEREAS, on May 1, 2016, the City Council and Successor Agency adopted Resolution No. 64-2016 concerning a Second Administrative Agreement Amendment between City and Applicant (“Second Administrative Agreement Amendment”); and, WHEREAS, Applicant has submitted a request for a Third Amendment to the Development Agreement to the City to allow for modifications to the phasing of the Project construction and related standards, laws and procedures governing the Project; and, WHEREAS, the City Council adopted an Initial Study/Mitigated Negative Declaration (“IS/MND”) on February 26, 2014 in accordance with the provision of the California Environmental Quality Act (Public Resources Code, §§ 21000, et seq., “CEQA”) and CEQA Guidelines, which analyzed the potential environmental impacts of the Project; and, WHEREAS, the modifications to the mixed-use development contemplated in the Third Amendment to the Development Agreement are minor in nature, the approval of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND adopted by City Council, nor does the Third Amendment to the Development Agreement constitute a change in the Project or change in circumstances that would require additional environmental review; and, WHEREAS, Section 7.02(b) of the Development Agreement provides that any amendment to the Development Agreement that cannot be considered an Administrative Agreement Amendment shall be subject to recommendation by the Planning Commission and approval by the City Council following a duly noticed public hearing before the Planning Commission and City Council; and, WHEREAS, on March 2, 2017 the Planning Commission for the City of South San Francisco held a lawfully noticed public hearing to solicit public comment and consider the Third Amendment to the Development Agreement, and make a recommendation to the City Council on the project. NOW, THEREFORE, BE IT RESOLVED that based on the entirety of the record before it, which includes without limitation, the California Environmental Quality Act, Public Resources Code §21000, et seq. (“CEQA”) and the CEQA Guidelines, 14 California Code of Regulations §15000, et seq.; the South San Francisco General Plan, General Plan EIR and South El Camino Real General Plan Amendment EIR; the South San Francisco Municipal Code; the Project applications; all site plans, reports, minutes, and public testimony submitted as part of the Planning Commission’s duly noticed March 2, 2017 meeting; and any other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2), the Planning Commission of the City of South San Francisco hereby finds as follows: 1. The foregoing recitals are true and correct and made a part of this Resolution. 2. The Exhibit attached to this Resolution, the proposed Third Amendment to the Development Agreement (Exhibit A), is incorporated by reference and made a part of this Resolution, as if set forth fully herein. 3. The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco, 315 Maple Avenue, South San Francisco, CA 94080, and in the custody of Chief Planner, Sailesh Mehra. 4. The Third Amendment, in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement, attached hereto as Exhibit A, sets forth the duration, property, project criteria, and other required information identified in Government Code section 65865.2. Based on the findings in support of the Project, the Planning Commission finds that the Third Amendment, in conjunctions with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement, vesting a project for a mixed-use development of commercial and residential uses, is consistent with the objectives, policies, general land uses and programs specified in the South San Francisco General Plan and any applicable zoning regulations. 5. The Third Amendment, in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement, is compatible with the uses authorized in, and the regulations prescribed for the land use district in which the real property is located. The subject site is suitable for the type and intensity of the land use being proposed. The General Plan includes policies and programs that are designed to redevelop low-intensity commercial uses to pedestrian-oriented high intensity mixed use development, encourage concentrated higher-intensity activity on highly visible locations, promote visually intricate development, and provide space for enhanced pedestrian connections, require development to be oriented to El Camino Real and the suitability of the site for development was analyzed thoroughly in the environmental document prepared for the Project. 6. The Third Amendment, in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement, is in conformity with public convenience, general welfare and good land use practice in that the project will implement land use guidelines set forth in the General Plan which has planned for high intensity mixed use development at this location. 7. The Third Amendment, in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement, will not be detrimental to the health, safety and general welfare because the project will proceed in compliance with all of the policies and programs specified in the General Plan and in compliance with all applicable zoning, subdivision, and building regulations of the City of South San Francisco. 8. The Third Amendment, in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement, will not adversely affect the orderly development of property or the preservation of property values in that the project will be consistent with the General Plan. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Planning Commission of the City of South San Francisco hereby makes the findings contained in this Resolution, and recommends that the City Council adopt an ordinance approving the Third Amendment to the Development Agreement between the City of South San Francisco and El Camino and Spruce, LLC, attached hereto as Exhibit A and incorporated herein by reference. BE IT FUTHER RESOLVED that this Resolution shall become effective immediately upon its passage and adoption. * * * * * * * I hereby certify that the foregoing resolution was adopted by the Planning Commission of the City of South San Francisco at a regular meeting held on the 2nd day of February, 2017 by the following vote: AYES: Chairperson Faria, Vice Chairperson Nagales, Commissioner Ruiz, Commissioner Wong, Commissioner Shihadeh, Commissioner Tzang NOES: ABSTENTIONS:_______________________________________________________________ ABSENT: Attest_/s/Sailesh Mehra__________ Secretary to the Planning Commission South San Francisco Planning Commission Meeting March 2, 2017 Good evening honorable Planning Commissioners. My name is James Ruigomez, I am submitting this letter, on behalf of the Building and Construction Trades Council of San Mateo County with membership of 26 local construction unions representing 16,000 of the highest skilled craft men and women in the construction industry today. Many economists and studies have concluded prevailing wage is at least neutral with respect to costs. These studies have observed that productivity is much greater among high -wage, high-skill workers that, often projects using such workers cost less than those using low-wage, low-skill workers. Inferior construction requiring repairs, revisions and lengthy delays actually means the government and private developers could lose money if prevailing wage is not applied on this; project. Opponents of the law who claim that government would save billions of dollars per year utilize vastly over simplified and fundamentally flawed methods of economic analysis which fail to take into account productivity, safety, community development and other economic forces contributing to real cost effectiveness that prevailing wage offers. Wage cuts don't automatically translate to procu rement savings. If you pay someone half the wage you were paying someone else, but this person takes twice as long to the do the job, you haven't saved a penny. And if the job is done so poorly that if requires hiring someone else to bring it up to stand ard, you are paying more not less. Repeated studies have proven that there is a direct correlation between wage levels and productivity. Well -trained workers produce more value per hour than poorly trained, low wage workers. The benefits of prevailing wages don't just extend to workers, project owners and taxpayers at large, but also to local contractors. The payment of prevailing wages allows our local contractors to compete with those contractors from areas where the cost of living is lower. You don't have to look far to see the difference in a project paying prevailing wages and one that did not. The Gilroy Public Library and Mitchell Park Library in Palo Alto were similar sized projects that were bid just six weeks apart. The Gilroy Library was built under a pla and prevailing wage policy, while the Palo Alto Library was not. The Gilroy project at 53,000 square feet had a contract value of $17 million and a square foot cost of $326. The Palo Alto project, at 56,332 square feet had a contract value of about $24 million and a square foot cost of $430. Subsequent problems, cost over runs and other changes added an additional 15% to the budget for the Mitchell Park Library. The case studies show the prevailing wage requirement on the Gilroy project increased local contracting. 71.2% of total project value went to local contractors on the Gilroy project, compared to 11.7% for the Palo Alto project. This is just one example of many that show the down side to not paying prevailing wages. In closing I would like to leave you with the message that prevailing wages, and pla’s ensure quality construction, on time and within budget by employing well trained local construction workers who re-invest in our community. Workers experienced in their crafts and safety procedures are less likely to make mistakes and hence are more productive. Therefore we encourage you to encourage the developer to pay prevailing wage or negotiate a pla with the San Mateo Building Trades Council. I realize the example above applies to public works. The same principals and methods are used on private development such as centennial village. A deal is a deal please hold the developer accountable to his end of the development deal from 2013. Thank you, James Ruigomez Business Manager/ Executive Officer San Mateo Building Trade Council City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-274 Agenda Date:3/22/2017 Version:1 Item #:7a. Ordinance adopting a Third Amendment to a Development Agreement between El Camino and Spruce LLC and the City of South San Francisco to modify the phasing of the project construction and related standards, laws and procedures governing the project for a previously entitled Mixed-Use Project at 180 El Camino Real Avenue. WHEREAS,El Camino and Spruce LLC (“Owner”or “Applicant”)received entitlements for a mixed-use project on an approximately 14.5 acre site located at 180 El Camino Real; and WHEREAS,on March 26,2014,after conducting all proceedings and making all findings necessary for the valid adoption and execution of a development agreement for the Property in accordance with Government Code Sections 65864 through 65869.5,the California Environmental Quality Act (“CEQA”),and Chapter 19.60 of the Municipal Code,the City Council adopted Ordinance No.1485-2014,approving and adopting a Development Agreement for the property at 180 El Camino Real (“Property”); and WHEREAS,Applicant and City entered into a certain Development Agreement for the Centennial Village Project to permit the development of the Property with approximately 220,000 square feet of commercial/retail space and up to 284 residential rental units (“Project”), as approved and adopted by the City Council; and WHEREAS,on August 26,2015,the City Council adopted Resolution No.109-2015 concerning an Administrative Agreement Amendment to Development Agreement between City and Applicant (“First Administrative Agreement Amendment”); and WHEREAS,on May 1,2016,the City Council and Successor Agency adopted Resolution No.64-2016 concerning a Second Administrative Agreement Amendment between City and Applicant (“Second Administrative Agreement Amendment”); and WHEREAS,Applicant has submitted a request for a Third Amendment to the Development Agreement to the City to allow for modifications to the phasing of the Project construction and related standards,laws and procedures governing the Project; and WHEREAS,the City Council adopted an Initial Study/Mitigated Negative Declaration (“IS/MND”)on February 26,2014,in accordance with the provision of the California Environmental Quality Act (Public Resources Code,§§21000,et seq.,“CEQA”)and CEQA Guidelines,which analyzed the potential environmental impacts of the Project; and WHEREAS,the modifications to the mixed-use development contemplated in the Third Amendment to the Development Agreement are minor in nature,the approval of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND adopted by City Council,nor does the Third Amendment to the Development Agreement constitute a change in the Project or change in circumstances that would require additional environmental review; and City of South San Francisco Printed on 4/6/2017Page 1 of 4 powered by Legistar™ File #:17-274 Agenda Date:3/22/2017 Version:1 Item #:7a. WHEREAS,Section 7.02(b)of the Development Agreement provides that any amendment to the Development Agreement that cannot be considered an Administrative Agreement Amendment shall be subject to recommendation by the Planning Commission and approval by the City Council following a duly noticed public hearing before the Planning Commission and City Council; and WHEREAS,on March 2,2017,the Planning Commission for the City of South San Francisco held a lawfully noticed public hearing to solicit public comment and consider the Third Amendment to the Development Agreement, and recommended that the City Council consider the Third Amendment; and WHEREAS, the City Council held a duly noticed public hearing on March 22, 2017, to consider the Third Amendment to the Development Agreement, and take public testimony. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1. Findings. That based on the entirety of the record before it,which includes without limitation,the California Environmental Quality Act,Public Resources Code §21000,et seq.(“CEQA”)and the CEQA Guidelines,14 California Code of Regulations §15000,et seq.;the South San Francisco General Plan,General Plan EIR and South El Camino Real General Plan Amendment EIR;the South San Francisco Municipal Code;the Project applications;all site plans,reports,minutes,and public testimony submitted as part of the Planning Commission’s duly noticed March 2,2017 meeting;all site plans,reports,minutes,and public testimony submitted as part of the City Council’s duly noticed public hearing on March 22,2017;and any other evidence (within the meaning of Public Resources Code §21080(e)and §21082.2),the City Council of the City of South San Francisco hereby finds as follows: A.The foregoing recitals are true and correct and made a part of this Ordinance. B.The Exhibit attached to this Ordinance,the proposed Third Amendment to the Development Agreement (Exhibit A),is incorporated by reference and made a part of this Ordinance,as if set forth fully herein. C.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA 94080, and in the custody of Chief Planner, Sailesh Mehra. D.The Third Amendment,in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement,attached hereto as Exhibit A,sets forth the duration,property,project criteria,and other required information identified in Government Code section 65865.2.Based on the findings in support of the Project,the City Council finds that the Third Amendment,in conjunctions with the Second Administrative Agreement Amendment,the First Administrative Agreement Amendment and the Development Agreement,vesting a project for a mixed-use development of commercial and residential uses,is consistent with the objectives,policies,general land uses and programs City of South San Francisco Printed on 4/6/2017Page 2 of 4 powered by Legistar™ File #:17-274 Agenda Date:3/22/2017 Version:1 Item #:7a. specified in the South San Francisco General Plan and any applicable zoning regulations. E.The Third Amendment,in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement,is compatible with the uses authorized in,and the regulations prescribed for the land use district in which the real property is located.The subject site is suitable for the type and intensity of the land use being proposed.The General Plan includes policies and programs that are designed to redevelop low-intensity commercial uses to pedestrian-oriented high intensity mixed use development,encourage concentrated higher-intensity activity on highly visible locations, promote visually intricate development,and provide space for enhanced pedestrian connections,require development to be oriented to El Camino Real and the suitability of the site for development was analyzed thoroughly in the environmental document prepared for the Project. F.The Third Amendment,in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement,is in conformity with public convenience,general welfare and good land use practice in that the project will implement land use guidelines set forth in the General Plan which has planned for high intensity mixed use development at this location. G.The Third Amendment,in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement,will not be detrimental to the health,safety and general welfare because the project will proceed in compliance with all of the policies and programs specified in the General Plan and in compliance with all applicable zoning,subdivision,and building regulations of the City of South San Francisco. H.The Third Amendment,in conjunction with the Second Administrative Agreement Amendment, the First Administrative Agreement Amendment and the Development Agreement,will not adversely affect the orderly development of property or the preservation of property values in that the project will be consistent with the General Plan. SECTION 2.Approval of Development Agreement A.The City Council of the City of South San Francisco hereby approves the Third Amendment to the Development Agreement with El Camino and Spruce LLC,attached hereto as Exhibit A and incorporated herein by reference. B.The City Council further authorizes the City Manager to execute the Third Amendment to the Development Agreement,on behalf of the City,in substantially the form attached as Exhibit A,and to make revisions to such Agreement,subject to the approval of the City Attorney,which do not materially or substantially increase the City’s obligations thereunder. City of South San Francisco Printed on 4/6/2017Page 3 of 4 powered by Legistar™ File #:17-274 Agenda Date:3/22/2017 Version:1 Item #:7a. SECTION 3.Severability If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 4.Publication and Effective Date. Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1) publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption. City of South San Francisco Printed on 4/6/2017Page 4 of 4 powered by Legistar™ SSF Draft 2/21/2017 THIRD AMENDMENT TO DEVELOPMENT AGREEMENT This Third Amendment to Development Agreement (“Third Amendment”) is entered into by and between EL CAMINO AND SPRUCE LLC (“Developer”) and the CITY OF SOUTH SAN FRANCISCO, a municipal corporation (“City”) on this _____ day of _________________, 2017. RECITALS A. On March 26, 2014, the City Council adopted Ordinance No. 1485-2014 (“Ordinance”) authorizing a Development Agreement between City and Developer (“Development Agreement”). The executed Development Agreement was recorded on April 16, 2015 (Doc. 2015-032685). B. On August 26, 2015, the City Council adopted Resolution No. 109-2015 concerning an Administrative Agreement Amendment to Development Agreement between City and Developer (“First Administrative Agreement Amendment”). C. On June 1, 2016, at a joint special meeting of the City Council and the Successor Agency, the City Council and Successor Agency adopted Resolution No. 64-2016 (“Resolution”) concerning a Second Administrative Agreement Amendment to Development Agreement between City and Developer (“Second Administrative Agreement Amendment”). D. On ______, the City Council considered the proposed Third Amendment to the Development Agreement and adopted Ordinance No. ______ approving the Amendment. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties herein contained, the City and Developer agree as follows: AMENDMENT TO AGREEMENT 1. Recitals. The foregoing recitals are true and correct and hereby incorporated herein. 2. Defined Terms. All capitalized terms not defined herein shall have the meanings ascribed to them in the Development Agreement, as amended. 3. Section 6.10. The first paragraph of Section 6.10 of the Development Agreement is hereby revised to read as follows: (Paragraphs two and three of Section 6.10 of the original Development Agreement are not amended and remain in full force and effect.) Section 6.10. Prevailing Wage. Developer shall pay, or cause to be paid, prevailing wages, for all construction work permitted to occur at the Project Site under this Agreement, including all demolition, excavation and construction but not including any tenant improvement work or construction work directly related to the construction of SSF Draft 2/21/2017 the residential units, as more specifically stated below. At a minimum, the following components of the Project will comply with prevailing wages:  Safeway #2740 Tenant Improvements, prepared by Johnson Lyman Architects (Building Permit No. B16-0140)  Buildings A-D Shell Construction, prepared by Johnson Lyman Architects (Building Permit No. B15-2030)  Ross Store #1858, prepared by Johnson Lyman Architects (Building Permit No. B15-2221)  Site Work for 180 El Camino Real, prepared by Johnson Lyman Architects (Building Permit No. B15-2027)  El Camino Real and South Spruce Avenue Right-of-Way Improvements  Major 3 and Health Club Buildings (future phase)  Utility Services related to Commercial Uses The following components of the Project will not be subject to prevailing wages:  Apartment Parking Structure shown on the drawings prepared by Humpheys Architects (Building Permit No. B15-1988)  Centennial Village Apartment Units and Safeway Shell, prepared by Humpheys Architects (Building Permit No. B15-2168)  Phase 2 Apartment Units, Parking Structure and Building E shell (future phase)  Utility Services related to Residential Uses  Tenant Improvements other than those specifically identified above as subject to prevailing wages. Exhibit A – “Applicability of Prevailing Wage Requirements” graphically depicts the portions of the Project that are and are not subject to the payment of prevailing wage. For those portions of the Project that are subject to prevailing wage as set forth in this Section 6.10, prior to issuance of a final building permit, Developer shall provide the City with copies of certified payroll demonstrating that prevailing wage has been paid in accordance with the requirements of this Section 6.10. For the purposes of this Agreement, “prevailing wages” means not less than the general prevailing rate of per diem wages, as defined in Section 1770, et seq. of the California Labor Code and Subchapter 3 of Chapter 8, Division 1, Title 8 of the California Code of Regulations (Section 16000 et seq.), and as established by the Director of the California Department of Industrial Relations (“DIR”). In any case where the general prevailing rate of per diem wages shall be paid, such rate shall be adjusted annually in accordance with the established rate in effect as of such date. 4. Section 6.13(a). Section 6.13(a) of the Development Agreement is hereby deleted in its entirety and replaced to read as follows: SSF Draft 2/21/2017 (a) The Project consists of two phases. Phasing will occur in such a manner as to always preserve the potential for 284 apartment units on the site during the term of the Agreement. (i) Phase 1 construction shall begin within 12 months after the Effective Date of this Third Amendment and shall also include the following Project milestones:  Pre-demolition asbestos removal which shall begin by no later than 14 days after the Effective Date of this Third Amendment.  Existing shopping center building demolition shall begin by no later than 30 days after the Effective Date of this Third Amendment.  Foundations for any one or more building(s).  Grading of the site shall commence by no later than ten (10) months after the Effective Date of this Third Amendment.  All commercial buildings except Major Tenant 3, Health Club building, and Building E.  A minimum of 150 apartment units above Safeway.  All current site improvements and design features.  Buildings A, B, C, and D may consist of exterior walls to a minimum 25 feet vertical where facing public streets, but are not required to have usable space above the ground floor.  Developer must apply for the building permit for the Phase 1 Safeway/Major 2 commercial building, not including Major Tenant 3, concurrently with the building permit for the 150 Phase 1 residential units. The Safeway/Major 2 commercial building not including Major Tenant 3 and 150-unit residential building permits will only be issued concurrently.  The City shall not be obligated to issue any certificate of occupancy for the Phase 1 Safeway/Major 2 commercial building until construction of Phase 1 residential units, defined as vertical wall framing of the residential units, has commenced.  Within three (3) months after the Effective Date of this Third Amendment, Developer shall contribute the sum of $300,000.00 to the City for beautification projects. Developer is to make this payment within three months as a material incentive to the City’s agreement to amend certain terms and conditions of the Development Agreement as provided herein, regardless of whether the Project proceeds or not.  Phase 1 Parking Garage.  No change to building architecture as approved by the City Council per DR11-0019. (ii) Phase 2 will include the following Project milestones:  Major Tenant 3 and Health Club building, construction of which shall be complete within 36 months of issuance of a Certificate of Occupancy for Phase 1. SSF Draft 2/21/2017  Major Tenant 3 and Health Club building may consist of exterior walls to a minimum 25 feet vertical where facing public streets, but are not required to have usable space above the ground floor.  Building E within 36 months of issuance of a Certificate of Occupancy for Phase 1.  Remainder of up to 284 total apartment units above Building E/Major 2 within 36 months of issuance of a Certificate of Occupancy for Phase 1.  All parking level structures within 36 months of issuance of a Certificate of Occupancy for Phase 1. (iii) For the purposes of this subsection (a), construction shall be deemed to have begun when foundation work has commenced for any one or more building(s) identified in Phase 1. (iv) For any Project milestones listed in subsections (a)(i) and (a)(ii) of this Section that contain a date certain for which the Project milestone must occur, failure to meet that stated timeline shall constitute a material default under this Agreement. 5. Section 10.02. Section 10.02 of the Development Agreement is hereby deleted in its entirety and replaced to read as follows: Section 10.02. Termination. (a) If City elects to consider terminating the Agreement due to a material default of Developer, then City will give a notice of intent to terminate the Agreement and the matter will be scheduled for consideration and review by the City Council at a duly noticed and conducted public hearing. Developer will have the right to offer written and oral evidence prior to or at the time of said public hearings. If the City Council determines that a material default has occurred and is continuing, and elects to terminate the Agreement, City will give written notice of termination of the Agreement to Developer by certified mail and the Agreement will thereby be terminated sixty (60) days thereafter. (b) At any time prior to: 1) transfer of any interest in the Property including any security interest; 2) approval of any subdivision of the Property; or 3) commencement of construction of Phase 1, Developer may relinquish all of its rights under the Agreement and the Project Approvals by a) providing written notice to the City to that effect, and b) executing and delivering such further documents as may be necessary to effectuate fully and finally the termination of the Agreement and the Project Approvals including an application or applications for the revocation of any such Project Approvals by the City, which application(s) the City will not unreasonably deny, and c) waiving all claims against the City for any damage to the Developer or any successor in interest to the Developer resulting from City actions taken to approve the revocation of the Project Approvals, all in form and substance reasonably satisfactory to the City Manager and the City Attorney. SSF Draft 2/21/2017 (c) Upon delivery of a termination notice pursuant to subsection (a) or subsection (b) of this Section 10.02, and execution and delivery of such further documents, the Agreement and the Project Approvals will terminate and neither Party will have any rights or obligations with respect to the other Party under this Agreement or the Project Approvals although Developer’s waiver of all claims against the City shall survive termination of this Agreement. 6. Effect of this Third Amendment. Except as expressly modified by this Third Amendment, the Development Agreement shall continue in full force and effect according to its terms, and Developer and City hereby ratify and affirm all their respective rights and obligations under the Development Agreement, including but not limited to Developer’s indemnification obligations as set forth in Section 10.10 of the Development Agreement. In the event of any conflict between this Third Amendment and the First and/or Second Administrative Agreement Amendments or the Development Agreement, the provisions of this Third Amendment shall govern. 7. Binding Agreement. This Third Amendment shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest, and assigns of each of the parties hereto. Any reference in this Third Amendment to a specifically named party shall be deemed to apply to any successor, administrator, executor, or assign of such party who has acquired an interest in compliance with the terms of this Third Amendment or under law. 8. Recordation. The City shall record a copy of this Third Amendment within ten (10) days following execution by all parties. 9. Counterparts. This Third Amendment may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, when taken together, shall constitute the same document. 10. Governing Law. This Third Amendment shall be governed by and interpreted in accordance with the laws of the State of California. 11. Invalidity. Any provision of this Third Amendment that is determined by a court of competent jurisdiction to be invalid or unenforceable shall be deemed severed from this Third Amendment, and the remaining provisions shall remain in full force and effect as if the invalid or unenforceable provision had not been a part hereof. 12. Headings. The headings used in this Third Amendment are for convenience only and shall be disregarded in interpreting the substantive provisions of this Third Amendment. IN WITNESS WHEREOF, this Third Amendment has been entered into by and between Developer and City as of the date and year first above written. SSF Draft 2/21/2017 EL CAMINO AND SPRUCE LLC CITY OF SOUTH SAN FRANCISCO By: _____________________ By: ___________________ Name: __________________ Title: ____________________ Date: ___________________ Date: _________________ APPROVED AS TO FORM: By: ___________________ Jason Rosenberg City Attorney ATTEST: By: ____________________ Krista J. Martinelli City Clerk 2770210.2 Phase 1 Safeway Shell , Apartments & Parking Structure (B15-2168 and B15-1988) Bldg Permit B15-2221 Bldg Permit B15-2027 Future Construction Future Construction Future Construction Phase 2 Bldg E & Apartments Ross #1858 (B15-2221) Bldgs A-E (B15-2030) Site Work and Garage (B15-2027) Phase 2 – Health Club and Major 3 PREVAILING WAGE REQUIREMENT NO PREVAILING WAGE REQUIREMENT EXHIBIT A – APPLICABILITY OF PREVAILING WAGE REQUIREMENTS Tenant Improvements Throughout Safeway TI (B16-0140) Bldg Permits B15-2168 & B15-1988 Bldg Permit B16-0140 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-209 Agenda Date:3/22/2017 Version:1 Item #:8. Report regarding a Motion to conceptually approve the five-year sewer rate plan and directing staff to prepare sewer rate plan notices in accordance with Proposition 218.(Justin Lovell, Public Works Administrator) RECOMMENDATION It is recommended that the City Council,by motion,conceptually approve the five-year sewer rate plan and direct staff to prepare sewer rate plan notices in accordance with Proposition 218. BACKGROUND/DISCUSSION In April 2014,in accordance with the requirements of Proposition 218,the City notified property owners in South San Francisco by mail of rate increases for sewer service for fiscal year (FY)2014-2015 through FY 2016-2017.In June 2014,City Council conducted a public hearing and adopted the three-year sewer rate plan which consisted of lowering the multi-unit rate to approximately 10 percent lower than the single-unit rate. Over the three-year rate plan, single unit sewer rates increased from $553 per year to $588 per year. Since the last sewer rate plan was approved,staff has focused on the Capital Improvement Program (CIP)to fund: ·A web-based monitoring system to remotely monitor operations; ·The purchase and installation of additional efficient turbo blowers,which provides energy cost savings; and ·Point repairs and installation of new liners in existing sewer mains to prevent root intrusion and reduce sewage leakage into the ground. The improvements at the Water Quality Control Plant (WQCP)have allowed reliable treatment of 7.6 million gallons of wastewater per day and improvements to the collection system and elimination of improper waste discharges to meet state requirements contained in the City’s National Pollutant Discharge Elimination System (NPDES) permit. Staff has identified a number of significant projects needing attention during the next rate cycle to maintain compliance with the State Regional Water Quality Control Board’s NPDES permit.Additionally,there are needs to address necessary aging infrastructure by providing repairs and enhancements.Staff forecasts approximately $81 million worth of project costs over the next five-year rate plan.The following are the estimated project expenses over the next five years: ·Sanitary sewer rehabilitation ($11.8 million) ·Completion of the pump station four redundant force main ($3.5 million) ·WQCP Digester and Wet Weather Improvements Projects ($44 million) ·Plant-wide painting and equipment coating ($6 million) ·Sea-level rise and approach to protect WQCP infrastructure ($2.6 million) ·WQCP equipment replacement and maintenance projects ($8.4 million) ·Pump Station 2 and 14 upgrades ($4.7 million) City of South San Francisco Printed on 4/6/2017Page 1 of 3 powered by Legistar™ File #:17-209 Agenda Date:3/22/2017 Version:1 Item #:8. WQCP Digester and Wet Weather Improvements Projects During the last three-year rate cycle,staff began the design phase for new WQCP Wet Weather and Digester Improvements Project.During this phase,staff was made aware of new technology that would better suit the wastewater collection,cleaning and disposal needs while reducing operations and maintenance expenses.In the next five-year rate cycle,staff plans to award a contract to complete the construction of the wet weather improvements,and digesters,inclusive of the new technology.Project costs have significantly escalated since the last sewer rate plan for this project from $28 million to $44 million.Additionally,as part of the current rate cycle,staff anticipated that Clean Water State Revolving Loan Funds (SRF)would be used to fund approximately $15 million worth of the $28 million of the project.Since the project design was delayed during the last rate cycle, staff delayed the application of SRF funds for the project. Now with the project on track to start construction in 2018,staff is revisiting all potential financing options for the project.Financing options include SRF loans and Water Infrastructure Financing Improvement Act (WIFIA)funds.In a separate item in the March 22,2017 meeting,staff will bring resolutions to City Council to apply for the SRF and WIFIA funds.Additionally,staff is studying the private financing needs to fully fund the project. Rate Options In order to maintain necessary reserves and finance planned maintenance and infrastructure improvement projects,the sewer rates will have to increase over the five-year rate plan.The first three years of the rate plan are critical to ensure the sewer fund has sufficient cash available to fund the projects and ability to set aside additional money for capital reserves.Staff has reviewed various sewer rate scenarios and has developed the following rate plan that will fund planned CIP projects and maintain sufficient reserves and cash for a healthy sewer fund balance.Below are the planned rate increases that will raise rates for residential and commercial users (see Attachment 1): ·FY 2017-2018, 15% increase, single unit $676, Multi-unit $608 ·FY 2018-2019, not to exceed 10% increase, single unit $744, multi-unit $670 ·FY 2019-2020, not to exceed 5% increase, single unit $781, multi-unit $703 ·FY 2020-2021, not to exceed 5% increase, single unit $820, multi-unit $738 ·FY 2021-2022, not to exceed 5% increase, single unit $861, multi-unit $775 In FY 2018-2019 through FY 2021-2022,staff will return on an annual basis for City Council to approve any rate increases.It is possible that in the out years the full recommended increase may not be needed.To be fiscally prudent and to allow for unforeseen circumstances,staff recommends adding not-to-exceed rate increases of five percent in the out years. Rate Comparison to San Mateo County Agencies Staff compared the projected sewer rate increases to other agencies in San Mateo County.The current rate in South San Francisco charged to single unit residences of $588 is slightly higher than the lowest sewer rate in San Mateo County.Assuming no other agencies increased their rates over five years,the City’s residential sewer rate would still be lower than the average sewer rate of $962 in San Mateo County (see Attachment 2). Staff anticipates that all agencies in San Mateo County will have some type of sewer rate increase over the next five years. Rate Timeline In order to meet the requirements of the Proposition 218 process, staff will use the following timeline: ·March 2017 - Conceptual approval of the new sewer rate plan by City Council City of South San Francisco Printed on 4/6/2017Page 2 of 3 powered by Legistar™ File #:17-209 Agenda Date:3/22/2017 Version:1 Item #:8. ·April 2017 - Mail rate increase notices to all residential and business customers ·May 2017 - Public information meeting on the sewer rate plan ·May 2017 - City Clerk receives any protest notices ·June 2017 - Public hearing held and tabulation of protest notices ·June 2017 - Final approval of rate plan by City Council ·July 2017 - New rates go into effect ·July 2017 - Update County property/parcel database CONCLUSION It is recommended that the City Council conceptually approve the five-year sewer rate plan.The public hearing and adoption of the sewer rates will be brought to the City Council in June 2017. Attachments: 1. Sewer Rate Plan FY 2017‐2018 through FY 2021‐2022 2. San Mateo County Residential Sewer Service Charges 3. PowerPoint Presentation City of South San Francisco Printed on 4/6/2017Page 3 of 3 powered by Legistar™ At t a c h m e n t  1:   Se w e r  Ra t e  Pl a n  FY 20 1 7 ‐18  th r o u g h  FY 20 2 1 ‐22   FY  20 1 6 ‐17   Cu r r e n t  Ra t e s   FY  20 1 7 ‐18   FY  20 1 8 ‐19   FY  20 1 9 ‐20   FY  20 2 0 ‐21 FY 2021‐22  Si n g l e  Un i t   Re s i d e n t i a l   $5 8 8 . 0 0  pe r  ED U   $6 7 6 . 0 0  pe r  ED U   (1 5 %  In c r e a s e )   $7 4 4 . 0 0  pe r  ED U   (N o t  to  Ex c e e d  10 % ) $7 8 1 . 0 0  pe r  ED U   (N o t  to  Ex c e e d  5% )   $8 2 0 . 0 0  per EDU  (N o t  to  Ex c e e d  5%) $861.00 per EDU (Not to Exceed 5%)  Mu l t i ‐Un i t  &  Tr a i l e r    $5 2 7 . 0 0  pe r  ED U   $6 0 8 . 0 0  pe r  ED U   (1 5 %  In c r e a s e )   $6 7 0 . 0 0  pe r  ED U   (N o t  to  Ex c e e d  10 % ) $7 0 3 . 0 0  pe r  ED U   (N o t  to  Ex c e e d  5% )   $7 3 8 . 0 0  per EDU  (N o t  to  Ex c e e d  5%) $775.00 per EDU (Not to Exceed 5%)  Co m m e r c i a l   Va r i e s  by  In d u s t r y    Mi n i m u m  Ch a r g e   $5 8 8 . 0 0   Va r i e s  by  In d u s t r y (1 5 %  In c r e a s e )   Mi n i m u m  Ch a r g e   $6 7 6 . 0 0   Va r i e s  by  In d u s t r y   (N o t  to  Ex c e e d  10 % ) Mi n i m u m  Ch a r g e   $7 4 4 . 0 0   Va r i e s  by  In d u s t r y   (N o t  to  Ex c e e d  5% )   Mi n i m u m  Ch a r g e   $7 8 1 . 0 0   Va r i e s  by  Industry  (N o t  to  Ex c e e d  5%)  Mi n i m u m  Charge  $8 2 0 . 0 0  Varies by Industry (Not to Exceed 5%) Minimum Charge $861.00  -1- Attachment 2: RESIDENTIAL SEWER SERVICE CHARGES IN SAN MATEO COUNTY (AS OF JANUARY 2017) AGENCY FY 2016-2017 COSTS HILLSBOROUGH $2,352* MONTARA SANITARY DIST. $1,296 PACIFICA $1,201 SAN BRUNO $1,183 HALF MOON BAY $1,075 MENLO PARK $973* MILLBRAE $971 BRISBANE $915 REDWOOD CITY $899* BURLINGAME $880 SOUTH SAN FRANCISCO (FY21-22) $861* BELMONT $873 SAN MATEO $776 FOSTER CITY $617* BAYSHORE SANITARY DISTRICT $605 DALY CITY $601 SOUTH SAN FRANCISCO (Current Charge) $588* EAST PALO ALTO $575* AVERAGE $962 *Flat charge per year not tied to individual water consumption. Other listed rates are annual estimates based on homeowners’ average monthly domestic water consumption charges that can vary from year to year, household to household. FY 2 0 1 7 - 1 8 t o 2 0 2 1 - 2 2 P r o p o s e d S e w e r R a t e s Ci t y C o u n c i l M e e t i n g Ma r c h 2 2 , 2 0 1 7 Pu b l i c W o r k s / F i n a n c e D e p a r t m e n t s t a f f p r e s e n t a t i o n 5 Y e a r S e w e r R a t e P l a n FY 2 0 1 6 - 1 7 Ex i s t i n g  Ra t e s FY 2 0 1 7 - 1 8 FY 2 0 1 8 - 1 9 FY 2 0 1 9 - 2 0 FY 2 0 2 0 - 2 1 FY 2021-22 Si n g l e U n i t Re s i d e n t i a l $5 8 8 . 0 0 p e r ED U $6 7 6 . 0 0 p e r ED U (1 5 % I n c r e a s e ) $7 4 4 . 0 0 p e r ED U (1 0 % I n c r e a s e ) $7 8 1 . 0 0 p e r ED U (5 % I n c r e a s e ) $8 2 0 . 0 0 p e r ED U (5 % I n c r e a s e ) $861.00 per EDU (5% Increase) Mu l t i - U n i t Re s i d e n t i a l / Tr a i l e r $5 2 7 . 0 0 p e r ED U $6 0 8 . 0 0 p e r ED U (1 5 % I n c r e a s e ) $6 7 0 . 0 0 p e r ED U (1 0 % I n c r e a s e ) $7 0 3 . 0 0 p e r ED U (5 % I n c r e a s e ) $7 3 8 . 0 0 p e r ED U (5 % I n c r e a s e ) $775.00 per EDU (5% Increase) Co m m e r c i a l * Va r i e s b y In d u s t r y 15 % I n c r e a s e 1 0 % I n c r e a s e 5 % I n c r e a s e 5 % I n c r e a s e 5 % I n c r e a s e *M i n i m u m c o m m e r c i a l r a t e i s t i e d t o S i n g l e U n i t R e s i d e n t i a l $8 1 M i l l i o n W o r t h o f C I P P r o j e c t s • We t W e a t h e r a n d D i g e s t e r I m p r o v e m e n t P r o g r a m • $4 4 M i l l i o n • Sa n i t a r y S e w e r R e h a b • $1 1 . 8 m i l l i o n • WQ C P e q u i p m e n t r e p l a c e m e n t a n d m a i n t e n a n c e • $8 . 4 m i l l i o n • Se a L e v e l R i s e a n d A p p r o a c h t o p r o t e c t W Q C P • $2 . 6 m i l l i o n We t W e a t h e r a n d D i g e s t e r I m p r o v e m e n t Pr o j e c t $ 4 4 m i l l i o n Secondary Clarifier No. 4 Ga s C o n d i t i o n i n g at C o - G e n An a e r o b i c Se l e c t o r s Ra i s e w a l l s o f m i x e d li q u o r c h a n n e l St o r m W a t e r Pu m p S t a t i o n No . 4 St o r m W a t e r Pu m p S t a t i o n N o . 5 Re h a b i l i t a t e A e r a t i o n Ba s i n s N o . 1 - 4 Se w e r C I P F u n d i n g ( $ 0 0 0 s ) FY 1 7 / 1 8 FY 1 8 / 1 9 FY 1 9 / 2 0 FY 2 0 / 2 1 FY 2 1 / 2 2 Total CI P P r o j e c t C o s t s $ 2 1 , 2 0 0 $ 3 2 , 9 0 0 $ 1 4 , 5 0 0 $ 7 , 6 0 0 $ 5 , 0 0 0 $ 8 1 , 2 0 0 De b t F i n a n c i n g $ 1 3 , 8 0 0 $ 2 1 , 2 0 0 $ 8 , 9 0 0 $ 0 $ 0 $ 4 3 , 9 0 0 Sa n B r u n o a n d NB S U * C a s h F u n d e d $1 , 9 0 0 $ 1 , 6 0 0 $ 8 0 0 $ 9 0 0 $ 4 0 0 $ 5 , 6 0 0 So u t h S a n F r a n c i s c o Ca s h F u n d e d $5 , 5 0 0 $ 1 0 , 1 0 0 $ 4 , 8 0 0 $ 6 , 7 0 0 $ 4 , 6 0 0 $ 3 1 , 7 0 0 * - N o r t h B a y s i d e S y s t e m U n i t Se w e r F u n d C a s h P r o j e c t i o n s * ( $ 0 0 0 s ) FY 1 7 / 1 8 FY 1 8 / 1 9 FY 1 9 / 2 0 FY 2 0 / 2 1 FY21/22 Op e r a t i n g R e v e n u e $2 9 , 0 0 0 $ 3 2 , 0 0 0 $ 3 3 , 7 0 0 $ 3 4 , 6 0 0 $ 3 6 , 0 0 0 To t a l E n d i n g C a s h $1 2 , 8 0 0 $ 1 0 , 0 0 0 $ 1 2 , 2 0 0 $ 1 9 , 1 0 0 $ 2 7 , 0 0 0 Ca p i t a l a n d O p e r a t i o n s Re s e r v e $8 , 4 0 0 $ 8 , 8 0 0 $ 9 , 2 0 0 $ 9 , 6 0 0 $ 1 0 , 0 0 0 Un r e s t r i c t e d C a s h $4 , 4 0 0 $ 1 , 2 0 0 $ 2 , 9 0 0 $ 9 , 5 0 0 $ 1 7 , 0 0 0 *A s s u m i n g p r o p o s e d r a t e s a r e a p p r o v e d b y C i t y C o u n c i l Pr o p o s i t i o n 2 1 8 N o t i c i n g Da t e A c t i o n Ma r c h 2 2 , 2 0 1 7 C i t y C o u n c i l c o n c e p t u a l a p p r o v a l o f f i v e y e a r s e w e r rate plan Ap r i l 1 1 , 2 0 1 7 M a i l p u b l i c n o t i c e o f f i v e y e a r s e w e r r a t e p l a n t o all parcel ow n e r s Ma y 1 6 , 2 0 1 7 P u b l i c i n f o r m a t i o n m e e t i n g a b o u t s e w e r r a t e s a n d C I P Ju n e 1 4 , 2 0 1 7 P u b l i c H e a r i n g , t a b u l a t i o n o f p r o t e s t n o t i c e s , i f l ess than half of p a r c e l o w n e r s p r o t e s t , C i t y C o u n c i l m a y v o t e o n p r o p o s e d pl a n Ju l y 1 , 2 0 1 7 N e w r a t e s , i f a p p r o v e d b y C o u n c i l , t a k e e f f e c t Re c o m m e n d a t i o n • By M o t i o n , c o n c e p t u a l l y a p p r o v e f i v e y e a r s e w e r r a t e p l a n • Au t h o r i z e s t a f f t o p r o c e e d w i t h P r o p o s i t i o n 2 1 8 n o t i c i n g Qu e s t i o n s / D i s c u s s i o n City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-228 Agenda Date:3/22/2017 Version:1 Item #:9. Report regarding a resolution awarding a construction contract to Certified Heating &Air Conditioning of Fresno,California for the HVAC Improvements Project at the Main Library and Magnolia Senior Center in an amount not to exceed $143,650 and authorizing a total construction budget of $193,928.(Sam Bautista, Principal Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution awarding a construction contract to Certified Heating &Air Conditioning of Fresno,California,for the HVAC Improvements Project at Main Library &Magnolia Center (Project No.pf1602)in an amount not to exceed $143,650 and authorizing a total construction budget of $193,928. BACKGROUND/DISCUSSION The HVAC Replacement Improvements at Main Library &Magnolia Center is the second phase of HVAC upgrades at these two facilities.In 2014,a new skid mounted boiler &cooling tower equipment and five (5) new heat pumps were installed at the Magnolia Center.This year’s project will replace the last remaining four (4)inefficient heat pumps located in the attic area of the building.Similarly in 2014,a new boiler and variable frequency drive for the main pump motor were installed in the Main Library.This year’s project will replace the air handling unit in the basement and the condensing unit near the back entrance to the Main Library. Staff advertised the project for bids last fall and received only one (1)bid which was over 50 percent higher than engineering estimate.At the November 30,2016 Special Council Meeting,City Council rejected the only bid and authorized staff to rebid the project. Staff re-advertised a Notice Inviting Bids for the project on January 4,2017 and January 11,2017.On January 19,2017,a mandatory pre-bid meeting was held at Magnolia Center and seven (7)contractors were present.On February 9,2017,staff received five (5)bids in response.The lowest responsible bidder was Certified Heating &Air Conditioning of Fresno,California.Staff has verified the low bidder’s current contractor’s license with the California State Licensing Board and found it to be in good standing.The lowest bidder,Marina Mechanical of San Leandro,California was disqualified (DQ)due to incomplete bid documents,deeming the bid irregular and non-responsive. The following is a summary of all bids received: Base Bid Marina Mechanical of San Leandro, CA $124,100 (DQ) Certified Heating & Air Conditioning, of Fresno, CA $143,650 O’Keeffe Mechanical Co., Inc. of San Francisco, CA $164,800 City Mechanical, Inc. of Hercules, CA $183,716 Trahan Mechanical, Inc. of San Rafael, CA $224,100 City of South San Francisco Printed on 4/6/2017Page 1 of 2 powered by Legistar™ File #:17-228 Agenda Date:3/22/2017 Version:1 Item #:9. The Engineer’s Estimate for the Base Bid is $140,000. Shown below is the project budget: Certified Heating & Air Conditioning Construction Contract $143,650 Construction Contingency (25%)$ 35,913 Construction Administration (10%)$ 14,365 Total Construction Budget $193,928 The Construction Contingency will be used for any additional costs related to design changes during the construction operations.No Disadvantaged Business Enterprise (DBE)required for the project since no federal funds are being utilized. FUNDING This project is funded by the General Fund and the project is included in the City of South San Francisco’s 2016-2017 Capital Improvement Program (CIP/pf1602)with sufficient funds allocated to cover the project cost. CONCLUSION Awarding the construction contract to Certified Heating &Air Conditioning of Fresno,California,for the HVAC Improvements at Main Library &Magnolia Center will allow for the installation of efficient HVAC equipment at both of these City facilities,which will improve the indoor air quality and environment for both City employees and visitors to these facilities. City of South San Francisco Printed on 4/6/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-261 Agenda Date:3/22/2017 Version:1 Item #:9a. Resolution awarding the construction contract to Certified Heating &Air Conditioning of Fresno,California for the HVAC Improvements at the Main Library and Magnolia Senior Center in an amount not to exceed $143,650 and authorizing a total construction budget of $193,928. WHEREAS,the HVAC Improvements at Main Library &Magnolia Center will install four (4)new heat pumps in the Magnolia Center and new air handling unit and condensing unit at the Main Library; and WHEREAS,staff bid project last fall and only received one (1)bid which was over 50 percent higher than Engineering estimate; and WHEREAS,at the Special Council Meeting on November 30,2016,City Council rejected the one (1)bid and authorized Staff to rebid project; and WHEREAS,City of South San Francisco (“City”)staff advertised a notice inviting new bids for the HVAC Improvements at Main Library &Magnolia Center (“Project”)and on February 9,2017,received five (5)bids in response; and WHEREAS,Certified Heating &Air Conditioning of Fresno,California was the lowest responsible bidder and provided competitive unit prices; and WHEREAS,staff recommends awarding the construction contract to Certified Heating &Air Conditioning of Fresno, California in an amount not to exceed $143,650, which is the total for the base bid; and WHEREAS,the Project is included in the City of South San Francisco’s 2016-2017 Capital Improvement Program (“CIP”) and sufficient funds have been allocated to cover the Project cost. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby awards the construction contract (“Exhibit A”)for the HVAC Improvements at Main Library & Magnolia Center to Certified Heating &Air Conditioning of Fresno,California in an amount not to exceed $143,650.00,conditioned on Certified heating &Air Conditioning’s timely execution of the Project contract and submission of all required documents,including but not limited to,certificates of insurance and endorsements, in accordance with the Project documents. BE IT FURTHER RESOLVED that the City Council authorizes a total project construction budget of $193,928 City of South San Francisco Printed on 4/6/2017Page 1 of 2 powered by Legistar™ File #:17-261 Agenda Date:3/22/2017 Version:1 Item #:9a. BE IT FURTHER RESOLVED that the City Council authorizes a total project construction budget of $193,928 and authorizes the City Manager to utilize any unspent amount of the total project budget,if necessary,towards additional construction contingency budget. BE IT FURTHER RESOLVED that the City Council authorizes the Finance Department to establish the Project budget consistent with the information contained in the staff report. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the documents on behalf of the City upon timely submission by Certified Heating &Air Conditioning signed contract and all other documents, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of this Resolution. ***** City of South San Francisco Printed on 4/6/2017Page 2 of 2 powered by Legistar™ DR A F T CITY OF SOUTH SAN FRANCISCO ENGINEERING DIVISION PART II PROJECT NAME: HVAC IMPROVEMENTS AT MAIN LIBRARY & MAGNOLIA CENTER PF1602 CONTRACTOR NAME: CERTIFIED HEATING & AIR CONDITIONING 5444 N BARCUS AVE FRESNO, CA 93722 BID NUMBER: 2598 AGREEMENT FOR PUBLIC IMPROVEMENTS GENERAL PROVISIONS 315 MAPLE AVENUE SOUTH SAN FRANCISCO, CALIFORNIA 94080 (650) 829-6652 DR A F T DR A F T DR A F T Page A-1 of 12 FORM OF AGREEMENT FOR PUBLIC IMPROVEMENTS TABLE OF CONTENTS Page No. 1. Scope of Work A-1 2. The Contract Documents A-1 3. Equipment - Performance of Work A-2 4. Contract Price A-2 5. Time for Performance A-2 6. Rights of City to Increase Working Days A-2 7. Option of City to Terminate Agreement in A-2 Event of Failure to Complete Work 8. Termination of Contract for Convenience A-3 9. Liquidated Damages A-5 10. Performance by Sureties A-5 11. Care of the Work A-5 12. Payments to Contractor A-5 13. Contract Security A-6 14. Hold-Harmless Agreement and Contractor's Insurance A-7 15. Insurance A-7 16. Proof of Carriage of Insurance A-8 17. Emergency - Additional Time for Performance A-8 Procurement of Materials 18. Provisions Cumulative A-9 19. Notices A-9 20. Interpretation A-10 Attachment A – Escrow Agreement for Security Deposits in Lieu of Retention DR A F T Page A-2 of 12 FORM OF AGREEMENT FOR PUBLIC IMPROVEMENTS THIS AGREEMENT made and entered into this 27th, day of March, 2017, between the CITY OF SOUTH SAN FRANCISCO, a municipal corporation and political subdivision of the State of California, hereinafter called “CITY”, and Certified Heating & Air Conditioning., hereinafter called “CONTRACTOR”1. W I T N E S S E T H: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided and execution of this contract. WHEREAS, a notice was duly published for bids for the contract for the improvements hereinafter described. WHEREAS, on March 22, 2017, notice duly given, the City Council (“Council”) of said City awarded the contract for the construction of the improvements hereinafter described to the Contractor, which Contractor said Council found to be the lowest responsible bidder for said improvements. WHEREAS, City and Contractor desire to enter into this agreement for the construction of said improvements pursuant to the terms, definitions, and conditions set forth in the General Provisions and other Contract Documents. IT IS AGREED as follows: 1. Scope of Work. Contractor shall perform the Work described briefly as follows: The Work consists of the furnishing of all labor, materials, tools, equipment, and services necessary for the construction of the HVAC IMPROVEMENTS AT MAIN LIBRARY & MAGNOLIA CENTER, ENGINEERING FILE NO. PB-15-7 & PB-15-8, PROJECT NO. 510-99999- PF1602, BID NO. 2591; in accordance with the Contract Documents.  Removal of old Condenser Unit & Heat Pump and All Accessories  Install New condenser Unit & 4 Heat Pumps and all Accessories  Demobilization A more detailed scope of work is included in the Project Technical Specifications Also included are any such other items or details not mentioned above that are required by the Contract Documents, which are to be constructed or furnished and installed as shown on the plans, as specified herein and as directed by the Engineer. The aforementioned improvements are further described in the "Contract Documents" hereinafter referred to. 2. The Contract Documents. The complete contract consists of the following documents: This Agreement; Notice Inviting Bids; the Accepted Bid; the complete plans, profiles, detailed drawings, 1The term "Contractor" as used herein is employed without distinction as to either number or gender and shall include whenever the context shall permit all agents, representatives, employees, servants, subcontractors and business or social invitees. DR A F T Page A-3 of 12 Standard Plans and Specifications, including Standard Specifications, General Provisions, Special Provisions and Technical Provisions; Faithful Performance Bond; Payment Bond; Bid Schedule and Wage Scale. All rights and obligations of City and Contractor are fully set forth and described in the contract documents. All of the above-named documents are intended to cooperate, so that any work called for in one and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. The documents comprising the complete contract will hereinafter be referred to as “the Contract Documents.” 3. Equipment - Performance of Work. Contractor shall furnish all tools, equipment, apparatus, facilities, labor, and materials necessary to perform and complete in a good and workmanlike manner the Work of general construction as called for, and for the manner designated in, and in strict conformity with, the plans and specifications for said Work entitled: HVAC IMPROVEMENTS AT MAIN LIBRARY & MAGNOLIA CENTER, The equipment, apparatus, facilities, labor, and materials shall be furnished and said Work performed and completed as required in said plans and specifications under the direction and supervision and subject to the approval of the Engineer of said City or the Engineer’s designated assistant. 4. Contract Price. City shall pay, and Contractor shall accept, in full payment for the Work agreed to be done the sum of One Hundred Forty Three Thousand Six Hundred Fifty Dollars ($143,650.00). Said price is determined by the lump sum price contained in Contractor's bid. The lump sum price and unit prices are set forth in the completed Bid forms attached hereto and made a part hereof as if set forth herein verbatim. In the event work is performed or materials furnished in addition to those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in installments as hereinafter provided. 5. Time for Performance. The Contractor shall complete the Work called for under the contract in all parts and requirements within Thirty (30) working days after the date of the Notice To Proceed as defined in the Special Provisions. The Engineer shall furnish the Contractor a monthly statement showing the number of working days charged to the contract for the preceding month, the number of working days specified for the completion of the contract, and the number of working days remaining to complete the contract. 6. Rights of City to Increase Working Days. If such Work is not completed within the time specified, the Engineer shall have the right to increase the number of working days in the amount it may determine will best serve the interest of the City. If it desires to increase said number of working days, it shall have the further right to charge to Contractor and deduct from the final payment for the Work the actual cost of engineering, inspection, superintendence, and other overhead expenses which are directly chargeable to Contractor and which accrue during the period of such extension, except that the cost of the final service and preparation of the final estimates shall not be included in such charges, provided, however, that no extension of time for the completion of such Work shall be allowed unless at least twenty (20) days prior to the time herein fixed for the completion thereof or the time fixed by the Engineer for such completion as extended, Contractor shall have filed application for extension thereof, in writing with the Engineer. DR A F T Page A-4 of 12 7. Option of City to Terminate Agreement in Event of Failure to Complete Work. If Contractor shall have refused or failed to prosecute the Work or any severable part thereof, with such diligence as will insure its work, or any completion within the time specified, or any extensions thereof, or shall have failed to complete said work within such time, or if Contractor should be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of Contractor's creditors, or if a receiver should be appointed in the event of Contractor's insolvency, or if Contractor, or any Subcontractor, should violate any of the provisions of this Agreement, the Engineer may give written notice to Contractor, and Contractor's sureties of its intention to terminate this Agreement, such notice to contain the reasons for such intention to terminate this Agreement, and unless within five (5) days after the serving of such notice, such violation shall cease and satisfactory arrangements for the correction thereof be made, this Agreement may, at the option of City, upon expiration of said time, cease and terminate. 8. Termination of Contract for Convenience. The City also reserves the right to terminate the contract at any time upon a determination by the Engineer in the Engineer's sole discretion that termination of the contract is in the best interest of the City. If the City elects to terminate the contract for convenience, the termination of the contract and the total compensation payable to the Contractor shall be governed by the following: (A) The City will issue the Contractor a written notice signed by the Engineer, specifying that the contract is terminated. Upon receipt of said written notice, the Contractor will be relieved of further responsibility for damage to the Work (excluding materials) as specified in Section 7- 1.16, "Contractor's Responsibility for the Work and Materials," of the Standard Specifications and, except as otherwise directed in writing by the Engineer, the Contractor shall: (1) Stop all work under the contract except that specifically directed to be completed prior to acceptance. (2) Perform work the Engineer deems necessary to secure the project for termination. (3) Remove equipment and plant from the site of the Work. (4) Take such action as is necessary to protect materials from damage. (5) Notify all subcontractors and suppliers that the contract is being terminated and that their contracts or orders are not to be further performed unless otherwise authorized in writing by the Engineer. (6) Provide the Engineer with an inventory list of all materials previously produced, purchased or ordered from suppliers for use in the Work and not yet used in the Work, including its storage location, and such other information as the Engineer may request. (7) Dispose of materials not yet used in the Work as directed by the Engineer. It shall be the Contractor's responsibility to provide the City with good title to all materials purchased by the City hereunder, including materials for which partial payment has been made as provided in Section 9-1.06, "Partial Payments," of the Standard Specifications and with bills of sale or other documents of title for such materials. (8) Subject to the prior written approval of the Engineer, settle all outstanding liabilities and all claims arising out of subcontracts or orders for materials terminated hereunder. To the extent DR A F T Page A-5 of 12 directed by the Engineer, the Contractor shall assign to the City all the right, title, and interest of the Contractor under subcontracts or orders for materials terminated hereunder. (9) Furnish the Engineer with the documentation required to be furnished by the Contractor under the provisions of the contract, including, on projects as to which Federal and State funds are involved, all documentation required under the Federal and State requirements included in the contract. (10) Take such other actions as the Engineer may direct. (B) Acceptance of the contract as hereinafter specified shall not relieve the Contractor of responsibility for damage to materials. The Contractor shall continue to be responsible for damage to materials after issuance of the Notice of Termination, except as follows: (1) The Contractor’s responsibility for damage to materials for which partial payment has been made as provided in Section 9-1.06, “Partial Payments,” of the Standard Specifications and for materials furnished by the City for use in the Work and unused shall terminate when the Engineer certifies that such materials have been stored in the manner and at the locations the Engineer has directed. (2) The Contractor’s responsibility for damage to materials purchased by the City subsequent to the issuance of the notice that the contract is to be terminated shall terminate when title and delivery of such materials has been taken by the City. (3) When the Engineer determines that the Contractor has completed the Work under the contract directed to be completed prior to termination and such other work as may have been ordered to secure the project for termination, the Contractor will recommend that the Engineer formally accept the contract to the extent performed, and immediately upon and after such acceptance by the Engineer, the Contractor will not be required to perform any further Work thereon and shall be relieved of the Contractor's contractual responsibilities for injury to persons or property which occurs after the formal acceptance of the project by the Engineer. (C) Termination of the contract shall not relieve the surety of its obligation for any just claims arising out of the work performed. (D) The total compensation to be paid to the Contractor shall be determined by the Engineer on the basis of the following: (1) The reasonable cost to the Contractor, without profit, for all work performed under the contract, including mobilization, demobilization and work done to secure the project for termination. In determining the reasonable cost, deductions will be made for the cost of materials to be retained by the Contractor, amounts realized by the sale of materials, and for other appropriate credits against the cost of the work. When, in the opinion of the Engineer, the cost of a contract item of work is excessively high due to costs incurred to remedy or replace defective or rejected work, the reasonable cost to be allowed will be the estimated reasonable cost of performing such work in compliance with the requirements of the plans and specifications and the excessive actual cost shall be disallowed. (2) A reasonable allowance for profit on the cost of the work performed as determined under Subsection (1), provided the Contractor establishes to the satisfaction of the Engineer that it is DR A F T Page A-6 of 12 reasonably probable that the Contractor would have made a profit had the contract been completed and provided further, that the profit allowed shall in no event exceed four (4) percent of said cost. (3) The reasonable cost to the Contractor of handling material returned to the vendor, delivered to the City, or otherwise disposed of as directed by the Engineer. (4) A reasonable allowance for the Contractor’s administrative costs in determining the amount payable due to termination of the contract. (5) A reasonable credit to the City for defective or incomplete work not corrected. All records of the Contractor and subcontractors necessary to determine compensation in accordance with the provisions of this Section 8 shall be open to inspection or audit by representatives of the City at all times after issuance of the Notice of Termination and for a period of three (3) years, thereafter, and such records shall be retained for that period. After acceptance of the Work by the Engineer, the Engineer may make payments on the basis of interim estimates pending issuance of the Final Estimate in accordance with Section 9-1.07B, “Final Payment and Claims,” of the Standard Specifications when, in the Engineer's opinion, the amount thus paid, together with all amounts previously paid or allowed, will not result in total compensation in excess of that to which the Contractor will be entitled. All payments, including payment upon the Final Estimate shall be subject to deduction for prior payments and amounts, if any, to be kept or retained under the provisions of the contract. If this contract is terminated by the City for cause, and it is later determined that the proper basis for a termination for cause did not exist, the termination shall be deemed to have been a termination for convenience and governed by the terms of this contract dealing with such termination. If the contract is terminated by the City for cause or convenience, such termination shall neither act as a waiver by the City of its right to require the Contractor to correct defects in the Work performed by the Contractor nor void any warranties applicable to the Work performed under the contract. The provisions of this Section 8 shall be included in all subcontracts. In the event of conflict between the termination provisions of this Section 8 and any other provision or the contract, this Section 8 shall prevail. 9. Liquidated Damages. If the overall deadline for project completion and/or any of the milestone deadlines are not met and/or particular contract requirements are not met, damages will be sustained by the City, and it is and will be impracticable and extremely difficult to ascertain and determine the actual damage which the City will sustain. As such, the Contract will be subject to the liquidated damages named in the Special Provisions or $1,000.00 per day, whichever is greater, and should the Contractor fail to meet any milestone deadline or overall project deadline or fail to meet particular contract requirements as named in the general provisions. 10. Performance by Sureties. In the event of any termination as herein before provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within five (5) days after giving them said notice of termination, do not give the City written notice of their intention to take over the performance of the Agreement and do not commence performance thereof within five (5) DR A F T Page A-7 of 12 days after notice to the City of such election, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable, for the account, and at the expense, of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of and utilize in completing the Work such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary therefore. Should Contractor contract in an individual capacity, the surety bond shall contain the following provision: “Should Contractor contract in the Contractor’s individual capacity, the death of the Contractor shall not relieve the surety of its obligations.” 11. Care of the Work. Contractor has examined the site of the Work and is familiar with its topography and condition, location of property lines, easements, building lines, and other physical factors, and limitations affecting the performance of this Agreement. Contractor, at Contractor’s expense, shall obtain any permission necessary for any operations conducted off the property owned or controlled by City. Contractor shall be responsible for the proper care and protection of all materials delivered and work performed until completion and final acceptance. 12. Payments to Contractor. (A) Monthly Progress Payments. On or before the tenth day of each and every month during the progress of the Work following the Notice to Proceed, Contractor shall submit to the City Engineer a complete itemized statement of all labor and materials incorporated into the improvement during the preceding month and the portion of the contract sum applicable thereto. On approval in writing of said statement by the Engineer, the payment request shall be submitted to the City Council for approval and within ten (10) days after approval thereof by the City Council, City shall pay Contractor a sum based upon ninety-five percent (95%) of the contract price apportionment of the labor and materials incorporated into the improvement under the contract during the month covered by said statement. (B) Notice of Completion and Final Payment. City shall file with the County Recorder's Office a Notice of Completion within ten (10) days after said improvements shall have been completed and accepted by City and written proof of said filling shall be delivered to the City Clerk. The remaining five percent (5%), less that amount withheld by City to correct defective work or otherwise complete the contract, shall be paid to Contractor thirty (30) days after recordation of the notice of completion of the Work, on duly certified voucher therefore, after Contractor shall have furnished City with a release of, or bond against all claims against City, if required by City, arising under and by virtue of this contract, and work done, and materials furnished hereunder. In the event that there are any claims specifically excepted by Contractor, if permitted by City, from the operation of the release, there shall be retained by City stated amounts to be set forth therein and approved by the Engineer. If there be any claims filed against the Work, City shall withhold final payment until the validity of such claims shall have been properly determined and in this regard City is hereby empowered to pay directly to claimant the full amount of any valid claims. (C) Escrow Account for Retention. Pursuant to Section 22300 of the Public Contract Code of the State of California, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a State or Federally Chartered Bank as the escrow agent, who shall release such securities to Contractor following the expiration of thirty (30) days from the date of filing of a Notice of Completion of the Work by City, unless such securities are to be withheld by DR A F T Page A-8 of 12 City to correct defective work or otherwise complete the contract or are subject to withholding by City to satisfy stop notices or other calms and costs associated therewith. The request for substitution of securities to be deposited with the City, or with a State or Federally Chartered Bank as escrow agent, shall be submitted on the form entitled "Supplemental Agreement No. _______ Substitution of Securities for Funds Withheld", which, when executed by the Contractor and the City, shall constitute a Supplemental Agreement forming a part of this Contract. The City shall have thirty (30) days from receipt of any written request, properly completed and signed by the Contractor and, if applicable, accompanied by an escrow agreement in a form acceptable to City, to approve said request and effect the substitution. City shall not unreasonably withhold approval of said request. City shall determine the value of any security so deposited. Such Supplemental Agreement, see Attachment A, and any escrow agreement shall provide for the release of the securities to Contractor as set forth herein and shall also set forth the manner in which City may convert the securities or portions thereof to cash and apply the proceeds to the accomplishment of any purposes for which moneys may be withheld and utilized as described in this Contract, including but not limited to the completion of the contract, correction of defective work and the answering of any stop notice claims and litigation cost thereof. Securities eligible for investment under this Section shall be those listed in California Government Code Section 16430 or bank or savings and loan certificates of deposit. The Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon. 13. Contract Security. Concurrently with the execution hereof, Contractor shall furnish: (1) a surety bond in an amount equal to at least one hundred percent (100%) of the contract price as security for the faith performance of this contract; and (2) a separate surety bond in an amount equal to at least one hundred percent (100%) of the contract price as security for the payment of all persons performing labor and furnishing materials in connection with this contract in accordance with Section 9554 of the Civil Code of the State of California. Sureties on each of said bonds and the form thereof shall be issued by a California-admitted surety, satisfactory to the City and be approved by the Engineer. 14. Hold-Harmless Agreement and Contractor's Insurance. Contractor agrees to, and shall, hold City, its elective and appointive boards, officers, agents, and employees harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage which may arise from Contractor's or any of Subcontractor's operations under this Agreement, whether such operations be by Contractor or by any Subcontractor or Subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for, Contractor or any Subcontractor or Subcontractors. Contractor agrees to, and shall, defend City and its elective and appointive boards, officers, agents, and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations, provided as follows: (A) The City does not, and shall not, waive any rights against Contractor which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by City, or the deposit with City by Contractor, of any of the insurance policies hereinafter described in Paragraph 15, “Insurance” hereof. (B) That the aforesaid hold-harmless agreement by Contractor shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of Contractor or any Subcontractor, regardless of whether or not such DR A F T Page A-9 of 12 insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 15. Insurance. The Contractor shall take out and maintain during the life of this Agreement the following policies of insurance: (A) Workers' Compensation and Employers' Liability Insurance providing full statutory coverage. In signing this Agreement, the Contractor makes the following certification, required by Section 1861 of the California Labor Code: "I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract". (B) Comprehensive General Liability Insurance. Public Liability Insurance (includes premises, elevator - if applicable, products, completed operations, personal injury and contractual): (1) Bodily Injury Liability: $ 500,000 each person $1,000,000 each occurrence (2) Property Damage Liability [includes XCU (explosion, collapse, and underground damage); water damage and broad form property damage or third party liability]: $ 500,000 per occurrence (C) Comprehensive Automobile Liability Insurance (includes owned, non-owned, and hired vehicles): (1) Bodily Injury Liability: $ 500,000 per person $1,000,000 each occurrence (2) Property Damage Liability: $ 500,000 each occurrence (D) It is agreed that the insurance required by Subsections B and C, in an aggregate amount of not less than ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000), shall be extended to include as additional insured the City of South San Francisco, its elective and appointive boards, commissions, officers, agents, employees, with respect to operations performed by the Contractor, as described herein. Evidence of this insurance described above shall be provided to City upon execution of this Agreement and shall be subject to approval of the City Attorney as to form, amount, and carrier. The policy of insurance shall also contain a provision indicating that such insurance shall not be reduced DR A F T Page A-10 of 12 or cancelled except upon thirty (30) days written notice to City. In addition, the following endorsement shall be made on said policy of insurance: "The following are named as additional insured on the above policies: The City of South San Francisco, its elective and appointive boards, officers, agents, and employees." "Notwithstanding any other provision in this policy, the insurance afforded hereunder to the City of South San Francisco shall be primary as to any other insurance or re-insurance covering or available to the City of South San Francisco, and such other insurance or reinsurance shall not be required to contribute to any liability or loss until and unless the approximate limit of liability afforded hereunder is exhausted." The above requirements that the City be named as additional insured, that the insurance shall be primary to any other, and that the insurance not be cancelled without notice, shall be provided in the form of an endorsement signed by an authorized representative of the insurance company providing coverage, who shall declare his or her authority to sign on behalf of the insurer. 16. Proof of Carriage of Insurance. Contractor shall furnish City through the Engineer, concurrently with the execution hereof, with satisfactory proof of carriage of the insurance required and that each carrier shall give City at least thirty (30) days prior notice of the cancellation or change of any policy during the effective period of this contract. Further, if the Contractor’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. 17. Emergency – Services During an Emergency. (A) The Contractor shall be obligated to assist the City in the event of a declared emergency event, as determined by the City, in accordance with the requirements of this section. (B) The Contractor shall make available to the City all mobilized equipment and available personnel active on the project and shall provide supervision of such personnel under the direction of the City in order to perform required work to respond to an emergency condition. (C) The Contractor shall be compensated for such assistance in accordance with Section 13 of Article IX of the General Provisions, titled, “Extra Work”. 18. Additional Time for Performance – Procurement of Materials. If, because of war or other declared national emergency, the Federal or State government restricts, regulates or controls the procurement and allocation of labor or materials, or both, and if solely because of said restrictions, regulation or controls, Contractor is, through no fault of Contractor, unable to perform this agreement, or the work is thereby suspended or delayed, any of the following steps may be taken: (A) City may, pursuant to resolution of the Council, grant Contractor additional time for the performance of this agreement, sufficient to compensate in time, for said delay or suspension. DR A F T Page A-11 of 12 To qualify for such extension of time, Contractor, within ten (10) days of Contractor’s discovering such inability to perform, shall notify the Engineer in writing thereof and give specific reason therefore; Engineer shall thereupon have sixty (60) days within which to procure such needed materials or labor as is specified in this agreement, or permit substitution, or provide for changes in Work in accordance with other provisions of this agreement. Substituted materials, or changes in the Work, or both, shall be ordered in writing by the Engineer and the concurrence of the Council shall not be necessary. All reasonable expenses of such procurement incurred by the Engineer shall be defrayed by Contractor; or (B) If such necessary materials or labor cannot be procured through legitimate channels within sixty (60) days after the filing of the aforesaid notice, either party may, upon thirty (30) days written notice to the other, terminate this agreement. In such event, the Contractor shall be compensated for all work executed upon a unit or upon a cost-plus ten percent (10%) basis, whichever is the lesser. Materials on the ground, in process of fabrication or in route upon the date of notice of termination specially ordered for the project and which cannot be utilized by Contractor, shall be compensated for by City at cost, including freight, provided that Contractor shall take all steps possible to minimize this obligation; or (C) City Council, by resolution, may suspend this agreement until the cause of inability is removed, but for a period not to exceed (30) days. If this agreement is not cancelled and the inability of Contractor to perform continues, without fault on Contractor's part, beyond the time during which the agreement may have been suspended, as herein provided, City Council may further suspend this agreement, or either party hereto may, without incurring any liability, elect to declare this agreement terminated upon the ground of impossibility of performance. In the event City declares this agreement terminated, such declaration shall be authorized by the City Council, by resolution, and Contractor shall be notified in writing thereof within five (5) days after the adoption. In such event, the Contractor shall be entitled to proportionate compensation at the agreement rate for such portion of the agreement as may have been performed; or (D) City may terminate this agreement, in which case Contractor shall be entitled to proportionate compensation at the agreement rate for such portion of the agreement as may have been performed. Such termination shall be authorized by resolution of the Council. Notice thereof shall be forthwith given in writing to Contractor and this agreement shall be terminated upon receipt by Contractor of such notice. In the event of the termination in this subparagraph (D), none of the covenants, conditions or provisions hereof shall apply to the work not performed and City shall be liable to Contractor only for the proportionate compensation last herein mentioned. 19. Provisions Cumulative. The provisions of this Agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City. 20. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to City shall be addressed as follows: City Clerk City Hall, 400 Grand Avenue South San Francisco, California 94080 Notices required to be given to Contractor shall be addressed as follows: DR A F T Page A-12 of 12 _________________________________________________________________________ _________________________________________________________________________ Notices required to be given sureties of Contractor shall be addressed as follows: _________________________________________________________________________ Notices required to be given to the Escrow Agent of Contractor, if any, shall be addressed as follows: _________________________________________________________________________ 21. Interpretation. As used herein, any gender includes each other gender, the singular includes the plural, and vice versa. IN WITNESS WHEREOF, two (2) identical counterparts of this Agreement, consisting of twelve (12) pages (being pages A-1 through A-12), each of which counterparts shall for all purposes be deemed an original of said Agreement, have been duly executed by the parties hereinabove named, on the day and year first hereinabove written. ATTEST: CITY: City of South San Francisco, a municipal corporation _______________________________ By: _____________________________ City Clerk Mike Futrell, City Manager CONTRACTOR:_______________________ __________________________________ ATTEST: By:_______________________________ (If Contractor is an individual, so state. _____________________________ If Contractor is a Corporation, a corporate seal or signatures of the President or Vice President and the Secretary Treasurer are required). DR A F T Escrow Agreement-Page 1 of 3 ATTACHMENT A ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION THIS ESCROW AGREEMENT is made and entered into by and between the City of South San Francisco whose address is 400 Grand Ave., P.O. Box 711, South San Francisco, CA 94083, hereinafter referred to as "City," and ________________________________________,whose address is ___________________________________________________________, hereinafter called “Contractor” and ______________________________________________________________,whose address is ___________________________________________________________, hereinafter called “Escrow Agent.” For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows: 1. Pursuant to Section 22300 of the Public Contract Code of the State of California, Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for __________________ in the amount of _______________dollars ($_____) dated ___________ (hereinafter referred to as the “Contract”). Alternately, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10 days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of _______________, and shall designate the Contractor as the beneficial owner. 2. The Owner shall make progress payments to the Contractor for those funds which otherwise would be withheld from progress payments pursuant to the Contract provisions, provided that the Escrow Agent holds securities in the form and amount specified above. 3. When the Owner makes payment of retentions earned directly to the Escrow Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow created under this contract is terminated. The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly. 4. Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor, and Escrow Agent. 5. The interest earned on the securities or the money market accounts held in escrow and all interest earned on that interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to the Owner. 6. Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor. 7. The Owner shall have a right to draw upon the securities in the event of default by the Contractor. Upon seven day’s written notice to the Escrow Agent from the Owner of the default, the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner. DR A F T Escrow Agreement-Page 2 of 3 8. Upon receipt of written notification from the Owner certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the Escrow Account. The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges. 9. Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant to Sections (5) to (8), inclusive, of this Agreement, and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent’s release and disbursement of the securities and interest as set forth above. 10. The names of the persons who are authorized to give written notice or to receive written notice on behalf of the Owner and on behalf of Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows: On behalf of Owner: On behalf of Contractor: __________________________________ __________________________________ Title Title __________________________________ __________________________________ Name Name __________________________________ __________________________________ Signature Signature __________________________________ __________________________________ Address Address On behalf of Escrow Agent: __________________________________ Title __________________________________ Name __________________________________ Signature __________________________________ Address At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement. DR A F T Escrow Agreement-Page 3 of 3 IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date first set forth above. Owner: Contractor: __________________________________ __________________________________ Title Title __________________________________ __________________________________ Name Name __________________________________ __________________________________ Signature Signature Approved as to form: Attest: _____________________________________ __________________________________ City Attorney Date City Clerk DR A F T DR A F T GP-i GENERAL PROVISIONS TABLE OF CONTENTS SECTION Page No. SECTION I - DEFINITION OF TERMS GP-1 SECTION II - PROPOSAL REQUIREMENTS GP-3 1. General Information 2. Proposal Form 3. Bid Prices to Cover Entire Work 4. Examination of Plans, Specifications, Special Provisions and Site of Work 5. Proposal Guaranty 6. Rejection of Proposals Containing Alterations, Erasures or Irregularities 7. Competency of Bidders – Proposal Requirements 8. Subcontractors SECTION III - AWARD AND EXECUTION OF CONTRACT GP-5 1. Award of Contract 2. Return of Proposal Guaranties 3. Contract Bonds 4. Liability Insurance Required 5. Execution of Contract SECTION IV - SCOPE OF WORK GP-6 1. Work to be Done 2. Safety Program 3. Removal of Obstructions 4. City Directed Change Orders 5. Alterations 6. Contractor Proposed Change Orders 7. All Change Orders 8. Change Order Pricing 9. Liability for Unapproved Change Orders 10. Change Order Disputes SECTION V - CONTROL OF WORK GP-9 1. Authority of the Engineer 2. Conformity with Plans 3. Coordination of Plans, Specifications and Special Provisions 4. Conflict between Parts of Contract Documents DR A F T GP-ii 5. Interpretation of Plans and Specifications 6. Superintendence 7. Lines and Grades 8. Inspection 9. Removal of Defective and Unauthorized Work 10. Final Inspection 11. Record Drawings 12. Cost Reduction Incentive SECTION VI - CONTROL OF MATERIALS GP-14 1. Source of Supply and Quality of Materials 2. Defective Materials 3. Samples and Tests 4. General Materials and Substitutions Requirements 5. Storage or Disposal of Materials Outside of the Right of Way 6. Construction and Demolition Waste Management Plan (WMP) SECTION VII - LEGAL RELATIONS AND RESPONSIBILITY GP-17 1. Laws to be Observed 2. Trench Safety and Differing Subsurface Conditions 3. Hours of Labor 4. Review of Per Diem Rates 5. Prevailing Wage 6. Registration of Contractors 7. Permits and Licenses 8. Patents 9. Contractor's Field Office 10. Utilities 11. Contractor Cooperation & Coordination 12. Public Convenience 13. Public Safety 14. Preservation of Property 15. Responsibility for Damage 16. Contractor’s Indemnities 17. Contractor's Responsibility for Work 18. Portion of Work which may be Placed in Service 19. No Personal Liability 20. No Abrogation of Codes, Standards, Laws and Ordinances 21. Guaranty 22. General Safety Requirements 23. Fair Employment Provisions 24. Employment of Apprentices SECTION VIII - PROSECUTION AND PROGRESS GP-29 1. Subcontracting 2. Assignment 3. Time of Completion and Statement of Working Days DR A F T GP-iii 4. Progress of the Work and Time of Completion 5. Character of Workers 6. Temporary Suspension of Work 7. No Contractor Damages for Avoidable Delays 8. Impact of Unavoidable Delays 9. No Contractor Damages for Contractor Caused Delay 10. No Contractor Damages for Delay Not Caused by the City, Delay Contemplated by the Parties, or other Reasonable Delay 11. Delays Caused by the City and/or Its Privities 12. Delay Claims 13. Contractor Coordination of the Work 14. Liquidated Damages 15. Suspension of Contract 16. Communications 17. Audit and Examination of Records 18. Project Schedule SECTION IX - MEASUREMENT AND PAYMENT GP-37 1. Measurement of Quantities 2. Progress Payments 3. Scope of Payment 4. Stop Notice Retention 5. Progress Payment Deductions 6. Acceptance of the Work 7. Final Payment 8. Travel & Subsistence Payments 9. Notice of Potential Claim 10. Claims 11. False Claims Affidavit 12. Claims Processing and Review 13. Extra Work 14. Force Account Work DR A F T DR A F T GP-1 of 49 SECTION I DEFINITION OF TERMS 1. Bidder. Any individual, firm or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. 2. Calendar Day. A calendar day shall be any day including all legal holidays, Saturdays, and Sundays. 3. City. The City of South San Francisco, State of California, acting through the City Council, or other duly authorized agents. 4. Contract. The written agreement covering the performance of the work. The complete contract includes the Agreement for Public Improvements, the Notice Inviting Bids, the proposal, plans, specifications, contract bonds, and all supplemental agreements affecting the work. 5. Contractor. The person or persons, firm, partnership, corporation, or combination thereof, private or municipal, who have entered into the contract with the City, or the City’s legal representative. 6. Engineer or Works Engineer. The duly appointed Engineer of the City of South San Francisco, acting directly or through properly authorized agents limited by the particular duties entrusted to them. 7. Inspector. The Inspector or Inspectors of the Engineer of the City of South San Francisco, limited by the particular duties entrusted to them. 8. Notice of Award. Written notice from the City to the successful lowest responsive and responsible bidder stating that upon compliance with all contract prerequisites and conditions, the City will execute the Contract with that bidder for the Work. 9. Notice to Proceed. Written notice from the City to the Contractor setting a date on which Contract time will start and authorizing the Contractor to proceed with the Work. 10. Plans. The drawings, or reproduction thereof, approved by the Engineer, pertaining to the work, and made a part of the contract, including City’s Standard Drawings and 2015 Caltrans’ Standard Plans. 11. Specifications. The information, directions, provisions, and requirements pertaining to the work, and contained herein including Special Provisions, Technical Specifications, General Provisions, those administrative subsections of Caltrans’ Standard Specifications that are specifically referenced in this Contract and the non- administrative sections (Sections 10 through 96) of the 2015 Caltrans’ Standard Specifications. DR A F T GP-2 of 48 12. Superintendent of Streets. The Engineer (Ex-officio Superintendent of Streets) of the City of South San Francisco, acting directly or through properly authorized agents. 13. The Work. The improvement, structure, project, or construction contemplated in the contract, the furnishing of all necessary labor, materials, tools and other devices, and the doing or performing by the Contractor of all things required to be done for the fulfillment of the contract as provided therein. 14. Working Day. A working day is defined as any day, except as follows: a. Saturdays, Sundays and Legal Holidays; b. Days on which the Contractor is prevented by inclement weather or conditions resulting immediately there from adverse to the current controlling operation or operations, as determined by the Engineer, from proceeding with at least 75 percent of the normal labor and equipment force engaged on such operation or operations for at least 60 percent of the total daily time being currently spent on the controlling operation or operations; c. Days on which the Contractor is prevented, by reason of requirements in the "Maintaining Traffic and Working Hours" section of the Special Provisions, from working on the controlling operation or operations for at least 60 percent of the total daily time being currently spent on such controlling operation or operations; d. Days on which the current controlling operation or operations are defined to include any feature of the work (e.g., an operation or activity, or a settlement or curing period) considered at the time by the Engineer, which if delayed or prolonged, will delay the time of completion of the Work; or e. Days which are Legal Holidays, as defined as those holidays observed by the City of South San Francisco as specified in the current Memorandum of Understanding (MOU) between the City of South San Francisco and the American Federation of State, County and Municipal Employees, Local 1569, AFL-CIO, except that half holidays in the MOU shall be considered full holidays under the Contract. DR A F T GP-3 of 49 SECTION II PROPOSAL REQUIREMENTS 1. General Information. Sealed proposals, addressed to the City Council of the City of South San Francisco, will be received by the Purchasing Officer and will be publicly opened and read at the time and place stated in the Notice Inviting Bids. Any bid may be withdrawn at any time prior to the hour fixed in the Notice Inviting Bids for the opening of the bids provided that a request in writing, executed by the bidder or the bidder’s duly authorized representative, for the withdrawal of such shall not prejudice the right of a bidder to file a new bid. 2. Proposal Form. The City will furnish to each bidder a standard proposal form, which, when filled out and executed, shall be submitted as their bid. Bids not presented on forms so furnished may, in the City's sole discretion, be deemed non- responsive and rejected on that basis. On all bid items for which bids are to be received on a unit price basis, the unit price for all items bid shall be shown, as well as the extended price (unit price multiplied by the number of units shown on the proposal form) for each bid item bid. In the case of any discrepancy between the extended price for any bid item bid and the unit price, the unit price multiplied by the number of units shall prevail. In the event of any discrepancy between the total contract amount and the sum of the extended prices of all items, the sum of the extended prices of all items shall prevail. The proposal shall set forth the item prices and totals, in clearly legible figures and words, in the respective spaces provided, and shall be signed by the bidder, who shall fill out all blanks in the proposal form as therein required. The bidder shall also fill out all blanks in the proposal forms for any alternative to the project proposed by the City; failure to do so may, in the City's sole discretion, result in the proposal being considered non-responsive and rejected on that basis. 3. Bid Prices to Cover Entire Work. Payment for the work done under this contract shall be as set forth on the Bidder’s Sheet for Proposal. Bidder shall include the entire cost of the work contemplated in the contract, as required by the plans, drawings, specifications, Special Provisions, and General Provisions: and, furthermore, it shall be understood and agreed that the cost of all labor, materials and equipment and all incidental expenses of whatever nature necessary to complete the Work is included. Any part of the Work which is not mentioned in the Specifications, and/or in the Special Provisions, but is shown on the plans, or any part not shown on the plans but described in the Specifications and/or in the Special Provisions, or any part not shown in the plans nor described in the Specifications or Special Provisions, but which is reasonably implied by either, or is necessary or usual in the performance of such work, shall be performed as incidental work, without extra cost to the City, by the Contractor as if fully described in the Specifications or Special Provisions and shown on the plans, and the expense thereof shall be included in the total bid. DR A F T GP-4 of 48 4. Examination of Plans, Specifications, Special Provisions, and Site of Work. The bidder is required to examine carefully the site of and the proposal, plans, specifications, and correct forms for the work contemplated, and it will be assumed that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished, and as to the requirements of the specifications, the special provisions and the contract. It is mutually agreed that submission of a proposal shall be considered prima facie evidence that the bidder has made such examination. The City will not be responsible for any loss or unanticipated cost incurred by the Contractor as a result of the Contractor’s failure to estimate in advance all conditions pertaining to the Work, including underground facilities and sewers that may have to be relocated. 5. Proposal Guaranty. All bids shall be presented under sealed cover and shall be accompanied by cash, cashier's check, certified check, or bidder's bond, made payable to the City of South San Francisco, for an amount equal to at least ten percent (10%) of the amount of said bid, and no bid shall be considered unless such cash, cashier's check, or certified check, or bidder's bond is enclosed therewith. 6. Rejection of Proposals Containing Alterations, Erasures, or Irregularities. Proposals may be rejected if they show any alterations of form, additions not called for, conditional or alternative bids, incomplete bids, erasures, or irregularities of any kind. 7. Competency of Bidders - Proposal Requirements. Before entering into a contract, the bidder shall satisfy the City that he or she possesses adequate equipment and has the necessary experience and forces to perform the Work in the manner set forth in these specifications. He shall be a licensed Contractor in the State of California and with the Department of Industrial Relations. A City of South San Francisco license will be required before the contract for the Work is signed by the City. 8. Subcontractors. Proposals shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 et seq.). Pursuant to Section 4104 of said Act, bidder shall, in the bid set forth: a. The name and the location of the place of business of each subcontractor who will perform work or labor or render service to the prime Contractor in or about the construction of the Work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime Contractor’s total bid, or ten thousand dollars ($10,000), whichever is greater. b. The portion of the Work, which will be done by each such subcontractor under this Act. The prime Contractor shall list only one subcontractor for each of such portions as is defined by the prime Contractor in the Contractor’s bid. DR A F T GP-5 of 49 SECTION III AWARD AND EXECUTION OF CONTRACT 1. Award of Contract. The City reserves the right to reject any and all proposals. The award of the contract, if it is awarded, will be to the lowest responsible bidder, and will be made within sixty (60) calendar days after the opening of the proposal. All bids will be compared on the basis of the Engineer's cost estimate. 2. Return of Proposal Guaranties. Within ten (10) working days after the execution of the Contract, the City will return the proposal guaranties accompanying the proposals that are not to be considered in making the award. All other proposal guaranties will be held until the contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany. 3. Bid Protests. Any protest of the proposed award of Contract to the Bidder with the lowest responsible bid must be submitted in writing to the Office of the City Engineer, 315 Maple Avenue, South San Francisco, California, 94080, no later than 5 p.m. of the third (3rd) business day following the date of the Bid Opening (“Bid Protest Deadline”). Email is not an acceptable form for a bid protest submission. All protests shall comply with the following procedures: a. To be eligible to submit a bid protest, the party filing the protest must have actually submitted a bid on the Project. A subcontractor or supplier of a party filing a bid on this Project is not eligible to submit a bid protest. A party may not rely on the bid protest submitted by another Bidder, but must pursue its own protest in a timely manner as set forth herein. b. The bid protest must be accompanied by a non-refundable bid protest filing fee in the amount of $2,000.00 in the form of a cashier’s check or certified check made out to “City of South San Francisco.” A protest that is submitted without this filing fee will be returned without further action or consideration. c. The bid protest must contain a complete statement of the basis for the protest, as well as all documentation supporting or justifying the protest. The bid protest must refer to the specific portions of the Contract Documents upon which the protest is based. The bid protest must be notarized and signed under penalty of perjury. Material submitted after the Bid Protest Deadline will not be considered. d. The protest must state the facts and refer to the specific portion of the document(s) or specifications or the specific statute that form the basis for the protest. The protest must include the name, address, email address, and telephone number of the person representing the protesting party, and the address to which notices should be directed. DR A F T GP-6 of 48 e. The party filing the protest must concurrently transmit a copy of the initial protest to the Bidder who is the subject of the protest. f. The Protested Bidder may submit a written response to the protest, provided the response is received by City before 5 p.m. two days after the Bid Protest Deadline or after actual receipt of the bid protest, whichever is sooner. g. The procedure and time limits set forth in this Section are mandatory and are the Bidder’s sole and exclusive remedy in the event of a bid protest. The Bidder’s failure to fully comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing of a challenge of the award pursuant to the California Public Contract Code, filing of a claim pursuant to the California Government Code, or initiation of any other legal proceedings. h. The City shall review all timely protests prior to formal award of the Contract. At the time of the City Council’s consideration of the award of the Contract, the City Council may also consider the merits of any timely protests. The City Council may either accept the protest and award the Contract to the next lowest responsive and responsible Bidder, or reject the protest and award to the lowest responsive and responsible Bidder. i. These bid protest procedures shall not limit the City Council’s ability to reject all bids. 4. Contract Bonds. The bidder to whom the contract is awarded shall execute a performance bond satisfactory to the City for the faithful performance of the Work in a sum equal to the amount of the contract. A payment bond shall be furnished securing the claims of persons employed by the Contractor and the claims of persons who furnish materials, supplies, or equipment used or consumed by the Contractor in the performance of the Work. This bond shall be in a sum equal to the amount of the contract. 5. Liability Insurance Required. See Section 14, “Hold-Harmless Agreement and Contractor’s Insurance” and Section 15, “Insurance,” of the Agreement for Public Services. 6. Execution of Contract. The Contract shall be signed by the successful bidder and returned, together with the contract bonds, within ten (10) working days after the bidder has received the Notice of Award. Failure to execute the contract and file acceptable bonds within the specified time shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty. DR A F T GP-7 of 49 SECTION IV SCOPE OF WORK 1. Work to be Done. The work to be done consists of furnishing all labor, materials, methods or processes, implements, tools, and machinery, except as otherwise specified, which are required to construct and put into complete order for use the Work described in the Special Provisions, and to leave the grounds in a neat condition. 2. Safety Program. a. The Contractor shall conform to the rules and regulations pertaining to safety established by the California Division of Industrial Safety and to all requirements as set forth in the State of California Construction Safety Orders (CAL/OSHA), and in particular, Article 3 of these Safety Orders, regarding Accident Prevention and safety meetings. Within ten (10) working days following Notice of Award the Contractor must submit to the City a copy of the Contractor’s Safety Plan. b. Full compensation for furnishing all labor, materials, tools and equipment and doing all the work involved in this item of work as above specified, shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be made therefore. 3. Removal of Obstructions. The Contract shall remove and dispose of all structures, debris, or other obstructions of any character to the Work to be performed. 4. City Directed Change Orders. The City may, at any time during the progress of the Work, direct any amendments to the Work or any of the Contract Documents. Such amendments shall in no way void the Contract, but will be applied to amend the Contract Price, if such amendments affect the Contract Price, the Project schedule (if such amendments affect the Project schedule), or any other provision of the Contract Documents based on a fair and reasonable valuation of the amendment in accordance with this Section IV. 5. Alterations. Subject to the provisions of Section 4-1.03, “Changes” of the Standard Specifications and unless otherwise specified, the City reserves the right to increase or decrease the quantity of any item or portion of the Work or to omit portions of the Work as may be deemed necessary or advisable by the Engineer, also to make such alterations or deviations, additions to, or omissions from the plans and Specifications, as may be determined during the progress of the Work to be necessary and advisable for the property completion thereof. Upon written order of the Engineer, the Contractor shall proceed with the Work as increased, decreased or altered. When alterations in plans or quantities of work are ordered and performed, the Contractor shall accept payment in full at the contract unit price for the actual quantities of work done. No allowance will be made in any case for loss of anticipated profits. Increased or decreased work involving supplemental agreements will be paid for as stipulated in such agreements. DR A F T GP-8 of 48 6. Contractor Proposed Change Orders. The Contractor shall submit proposed changes to the Engineer no later than 15 days before the proposed change. 7. All Change Orders. All change orders or amendments to Contract Documents must be approved by the Engineer prior to the change or amendment and must be evidenced by a writing executed by authorized representatives of the City and the Contractor. The Engineer is expressly authorized to execute change orders and/or amendments to the Work and/or Contract Documents on behalf of the City. All change order proposals must specify any change in the Project schedule, or any project milestone, including, but not limited to, the Time for Completion, under the change order. It is understood that change orders that do not specify a change in any milestone, including, but not limited to, the Time for Completion, may be accomplished by the Time for Completion then in effect. 8. Change Order Pricing. Change order pricing for all change orders, whether additive, deductive, or both, will be governed by the following: a. Prices specified in the Contract Documents will apply to cost impacts involving items for which the Contract Documents specify prices. b. Cost impacts involving items for which the Contract Documents do not specify prices, charges or credits will be paid on a time and materials basis in accordance with the following. All costs listed in this Subsection (b) will constitute incidentals, full compensation for which will be deemed included in the markups for labor, material, and equipment specified below, and no additional compensation for such cost impacts will be allowed: (1) Labor. The Contractor will be paid the cost of labor for workers (including foremen when authorized by the Engineer), used in the actual and direct performance of the work, plus a fixed mark up of 15% of such labor cost. (2) Materials. Materials costs will be the direct costs for materials actually exhausted, consumed, or entering permanently into the Work, plus a fixed markup of 15% of such direct materials costs. (3) Equipment. All equipment used will be paid in accordance with the established rates for equipment rental in the Contract Documents, plus a fixed markup of 10% of each such equipment rates. (4) Subcontractors. The Contractor will be paid the cost of Subcontractors plus a fixed markup of 5%. The additional 5% markup shall reimburse the Contractor for additional administrative costs, and no other additional payment will be made by reason of performance of the extra work by a Subcontractor. 9. Liability For Unapproved Change Orders. The Contractor will be solely responsible for any and all losses, costs, or liabilities of any kind incurred by the Contractor, any subcontractor engaged in the performance of the Work, any party supplying material or equipment for the Work or any third party that is/are retained pursuant to Contractor- DR A F T GP-9 of 49 proposed change orders prior to issuance of an approved change order executed according to the terms of this Section IV. The Contractor shall have all of the obligations and the City will have all of the rights and remedies that are specified in these Contract Documents concerning any work or resulting losses, costs, or liabilities pursuant to an unapproved Contractor-proposed change order. 10. Change Order Disputes. a. Disputed City-Directed Change Orders. If the Contractor disputes a City- directed change order following a reasonable effort by the City and the Contractor to resolve the dispute, including, at a minimum, a meeting between appropriate representatives of the Contractor and the City, the Contractor must commence performing the Work consistent with the disputed change order within five (5) working days of the last meeting between representatives of the Contractor and the City to resolve the dispute, or within the time specified in the disputed City-directed change order, whichever is later. In performing work consistent with a disputed City-directed change order pursuant to this provision, the Contractor will have all of the Contractor’s rights concerning claims pursuant to the Contract Documents and applicable law. b. Disputed Contractor-Proposed Change Orders. If the City disputes a Contractor-proposed change order, the City and the Contractor will use reasonable efforts to resolve the dispute including, at a minimum, holding a meeting between appropriate representatives of the Contractor and the City. Regardless of and throughout any such efforts to resolve the dispute, the Contractor must continue performing the Work irrespective of and unmodified by the disputed change order. In continuing to perform the Work, the Contractor will retain all of the Contractor’s rights under contract or law pertaining to resolution of disputes and protests between contracting parties. Disputes between the City and the Contractor concerning any Contractor-proposed change order or other amendment do not excuse the Contractor’s obligation to perform the Work in accordance with the Contract Documents excluding such Contractor-proposed change order or other amendment by the Time for Completion or waive any other Project milestone or other requirement of the Contract Documents. DR A F T GP-10 of 48 SECTION V CONTROL OF WORK 1. Authority of the Engineer. The Engineer shall decide any and all questions which may arise as to the quality or acceptability of materials furnished and work performed, and as to the manner of performance and rate of progress of the Work; all questions which may arise as to the interpretation of the plans and specifications; all questions as to the acceptable fulfillment of the contract on the part of the Contractor; and all questions as to compensation. The Engineer’s decision shall be final and he shall have authority to enforce and make effective such decisions and orders as the Contractor fails to carry out promptly. 2. Conformity with Plans. Finished surfaces in all cases shall conform to the lines, grades, cross-sections and dimensions shown on the approved plans. 3. Coordination of Plans, Specifications, and Special Provisions. These specifications, general provisions, special provisions, standard specifications, plans and all supplementary documents are essential parts of the contract, and a requirement occurring in one is as binding as though occurring in all. They are intended to be cooperative, to describe and to provide for a complete work. 4. Conflict Between Parts of Contract Documents. If there is any conflict between the requirements of the various contract documents, the following shall be the order of precedence (in order from highest precedence to lowest): a. Agreement for Public Improvements b. Special Provisions c. Technical Specifications d. Drawings e. City Standard Drawings f. General Provisions g. Standard Specifications h. Standard Plans 5. Interpretation of Plans and Specifications. Should it appear that the work to be done or any matter relative thereto are not sufficiently detailed or explained in the these specifications, plans, and the Special Provisions, the Contractor shall apply to the Engineer well in advance of the time a clarification is needed for such further explanations as may be necessary and shall conform to those explanations as part of the contract, so far as may be consistent with the original specifications. The Engineer’s decision regarding definitions or clarifications will be final. In the event of any discrepancy between any drawing and the figures written thereon, the figures shall be taken as correct. 6. Superintendence. Contractor shall give personal superintendence to the work on said improvements or have a competent foreman or superintendent, satisfactory to the Engineer, at the work site at all times during progress with authority to act for the DR A F T GP-11 of 49 Engineer. Whenever the Contractor is not present on any part of the work site where it may be desired to give direction, orders will be given by the Engineer, which shall be received and obeyed by the Superintendent or foremen in charge of the particular work in reference to which the orders are given. 7. Lines and Grades. Contractor shall be responsible to set lines and grades for construction. 8. Inspection. The Engineer shall at all times have access to the Work during construction, and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship, and character of materials used and employed in the Work. Whenever the Contractor varies the period during which work is carried on each day, he shall give due notice to the Engineer so that proper inspection may be provided. Any work done in the absence of the Engineer will be subject to rejection. The inspection of the Work shall not relieve the Contractor of any of the Contractor’s obligations to fulfill the contract as prescribed. Defective work shall be made good, and unsuitable materials may be rejected, notwithstanding the fact that such defective work and unsuitable materials have been previously overlooked by the Engineer and accepted or estimated for payment. 9. Removal of Defective and Unauthorized Work. All work, which has been rejected, shall be remedied, or removed and replaced by the Contractor in an acceptable manner and no compensation will be allowed for such removal or replacement. Any work done beyond the lines and grades shown on the plans or established by the Engineer, or any extra work done without written authority will be considered as unauthorized and will not be paid for. Work so done may be ordered removed at the Contractor's expense. Upon failure on the part of the Contractor to comply forthwith with any order of the Engineer made under the provisions of this article, the Engineer shall have authority to cause defective work to be removed, and to deduct the costs from any monies due or to become due the Contractor 10. Final Inspection. Whenever the Work provided and contemplated by the contract shall have been satisfactorily completed and the final cleaning up performed, the Engineer will make the final inspection. 11. Record Drawings. The Contractor shall keep and maintain, on the job site, one record set of Drawings. On these, the Contractor shall mark all project conditions, locations, configurations, and any other changes or deviations which may vary from the details represented on the original Contract Documents, including buried or concealed construction and utility features which are revealed during the course of construction. Special attention shall be given to recording the horizontal and vertical location of all buried utilities that differ from the locations indicated in the Contract Documents. Said record drawings shall be supplemented by any detailed sketches as necessary or directed to indicate, fully, the work as actually constructed. These master record drawings of the contractor's representation of as built conditions, including all revisions made necessary by addenda, change orders, and the like shall be maintained up to date during the progress of the work. DR A F T GP-12 of 48 In the case of those drawings which depict the detailed requirements for equipment to be assembled and wired in the factory, such as motor control centers and the like, the record drawing shall be updated by indicating those portions which are superseded by change order drawings or final shop drawings, and by including appropriate reference information describing the change orders by number and the shop drawings by manufacturer, drawing, and revision numbers. Record drawings shall be accessible to the Engineer at all times during the construction period and shall be delivered to the Engineer upon completion of the Work. Final payment will not be approved until the Contractor prepared record drawings have been delivered to the Engineer. Said up to date record drawings may be in the form of a set of prints with carefully plotted information as approved by the Engineer. Upon substantial completion of the Work and prior to final acceptance, the Contractor shall complete and deliver a complete set of record drawings to the Engineer for transmittal to the City, conforming to the construction records of the Contractor. This set of drawings shall consist of corrected plans showing the reported location of the Work. The information submitted by the Contractor and incorporated by the Engineer into the Record Drawings will be assumed to be reliable, and the Engineer will not be responsible for the accuracy of such information, nor for any errors or omissions that may appear on the Record Drawings as a result. 12. Cost Reduction Incentive. The Contractor may submit to the Engineer, in writing, proposals for modifying the plans, specifications or other requirements of the contract for the sole purpose of reducing the total cost of construction. The cost reduction proposal shall not impair, in any manner, the essential functions or characteristics of the project, including but not limited to service life, economy of operation, ease of maintenance, desired appearance, or design and safety standards. Cost reduction proposals shall contain the following information: a. A description of both the existing contract requirements for performing the Work and the proposed changes. b. An itemization of the contract requirements that must be changed if the proposal is adopted. c. A detailed estimate of the cost of performing the Work under the existing contract and under the proposed change. The estimates of cost shall be determined in the same manner as if the Work were to be paid for on a force account basis as provided in Section IX-14, "Force Account Work" of these General Provisions. d. A statement of the time within which the Engineer must make a decision thereon. e. The contract items of work affected by the proposed changes, including any quantity variation attributable thereto. The provisions of this section shall not be construed to require the Engineer to consider any cost reduction proposal which may be submitted hereunder; proposed DR A F T GP-13 of 49 changes in basic design of a bridge or of a pavement type will not be considered as an acceptable cost reduction proposal; the City will not be liable to the Contractor for failure to accept or act upon any cost reduction proposal submitted pursuant to this section nor for any delays to the Work attributable to any such proposal. If a cost reduction proposal is similar to a change in the plans or specifications, under consideration by the City for the project, at the time said proposal is submitted or if such a proposal is based upon or similar to Standard Specifications, standard special provisions or Standard Plans adopted by the City after the advertisement for the contract, the Engineer will not accept such proposal and the City reserves the right to make such changes without compensation to the Contractor under the provisions of this section. The Contractor shall continue to perform the Work in accordance with the requirements of the contract until an executed change order, incorporating the cost reduction proposal has been issued. If an executed change order has not been issued by the date upon which the Contractor’s cost reduction proposal specifies that a decision thereon should be made, or such other date as the Contractor may subsequently have specified in writing, such cost reduction proposal shall be deemed rejected. The Engineer shall be the sole judge of the acceptability of a cost reduction proposal and of the estimated net savings in construction costs from the adoption of all or any part of such proposal. In determining the estimated net savings, the right is reserved to disregard the contract bid prices if in the judgment of the Engineer, such prices do not represent a fair measure of the value of work to be performed or to be deleted. The City reserves the right where it deems such action appropriate, to require the Contractor to pay in part or whole the City’s costs of investigating a cost reduction proposal submitted by the Contractor as a condition of considering such proposal. Where such a condition is imposed, the Contractor shall indicate acceptance thereof in writing, and such acceptance shall constitute full authority for the City to deduct amounts payable to the City from any monies due or that may become due to the Contractor under the contract. If the Contractor’s cost reduction proposal is accepted in whole or in part, such acceptance will be by a contract change order, which shall specifically state that it is executed pursuant to this section. Such change order shall incorporate the changes in the plans and specifications which are necessary to permit the cost reduction proposal or such part of it as has been accepted to be put into effect, and shall include any conditions upon which the City's approval thereof is based if the approval of the City is conditional. The change order shall also set forth the estimated net savings in construction costs attributable to the cost reduction proposal effectuated by the change order, and shall further provide that the Contractor be paid 50 percent of said estimated net savings amount. The Contractor’s cost of preparing the cost reduction incentive proposal and the City’s cost of investigating a cost reduction incentive proposal, including any portion thereof paid by the Contractor, shall be excluded from consideration in determining the estimated net savings in construction costs. Acceptance of the cost reduction proposal and performance of the work thereunder shall not extend the time of completion of the contract unless specifically provided for in the contract change order authorizing the use of the cost reduction DR A F T GP-14 of 48 proposal. The amount specified to be paid to the Contractor in the change order which effectuates a cost reduction proposal shall constitute full compensation to the Contractor for the cost reduction proposal and the performance of the work thereof pursuant to the said change order. The City expressly reserves the right to adopt a cost reduction proposal for general use on contracts administered by the City when it determines that said proposal is suitable for application to other contracts. When an accepted cost reduction proposal is adopted for general use, only the Contractor who first submitted such proposal will be eligible for compensation pursuant to this section, and in that case, only as to those contracts awarded to the Contractor prior to submission of the accepted cost reduction proposal and as to which such cost reduction proposal is also submitted and accepted. Cost reduction proposals identical or similar to previously submitted proposals will be eligible for consideration and compensation under the provisions of this section if the identical or similar previously submitted proposals were not adopted for general application to other contracts administered by the City. Subject to the provisions contained herein, the City or any other public agency shall have the right to use all or any part of any submitted cost reduction proposal without obligation or compensation of any kind to the Contractor. This Section V-12, “Cost Reduction Incentive” of these General Provisions shall apply only to contracts awarded to the lowest bidder pursuant to competitive bidding. DR A F T GP-15 of 49 SECTION VI CONTROL OF MATERIALS 1. Source of Supply and Quality of Materials. At the option of the Engineer the source of supply of each of the material shall be approved by the Engineer before the delivery is started. Only materials conforming to the requirements of these specifications and approved by the Engineer shall be used in the Work. Materials used for the Work must be new and of the quality specified. When not particularly specified, materials must be the best of their class or kind. The Contractor must, if required, submit satisfactory evidence as to the kind and quality of materials. All materials proposed for use may be inspected or tested at any time during their preparation and use. After trial, if it is found that source of supply which have been approved so not furnish a uniform product or if the product from any source proves unacceptable at any time the Contractor shall furnish approved material from other approved sources. No material, which, after approval, has in any way become unfit for use shall be used in the Work. 2. Defective Materials. All materials not conforming to the requirements of these specifications shall be considered as defective and all such materials, whether in place or not, shall be rejected. They shall be removed immediately from the site of the Work, unless otherwise permitted by the Engineer. No rejected material, the defects of which have been subsequently corrected, shall be used until approval in writing has been given by the Engineer. Upon failure on the part of the Contractor to comply forthwith with any order of the Engineer made under the provisions of this article, the Engineer shall have authority to remove and replace defective material and to deduct the cost of removal and replacement from any monies due or to become due the Contractor. 3. Samples and Tests. Representative preliminary samples of the character and quality prescribed shall be submitted by the Contractor or producer of all materials to be used in the Work, for testing or examination as desired by the Engineer. All tests of materials furnished by the Contractor shall be made in accordance with commonly recognized standards of national organizations and such special methods and tests as are prescribed in these specifications. The Contractor shall furnish such samples of materials as are requested by the Engineer, without charge. Samples will be secured and tested whenever necessary to determine the quality of material. Contractor shall notify City a sufficient time in advance of the manufacture or production of materials to be supplied by Contractor under this contract in order that City may arrange for mill or factory inspection and testing of same. Any materials shipped by Contractor from factory prior to having satisfactorily passed such testing and inspection by City's representatives, or prior to the receipt of notice from such representative that such testing and inspection will not be required, shall not be incorporated on the job of said improvements. Contractor shall also furnish City, in triplicate, certified copies of all required factory and mill test reports. DR A F T GP-16 of 48 4. General Materials and Substitutions Requirements. a. If the Contractor submitted complete information to the Engineer for products proposed as equals in accordance with the bid package, and the City approved such products proposed as equals in writing, the Contractor may either furnish such products approved as equals, or furnish the products listed by manufacturer name, brand or model number in the Technical Specifications or Project Plans. The City retains the right, in its sole discretion, to accept or reject any other proposed substitution. To be considered, proposals concerning products proposed as equals must include sufficient information to permit the City to determine whether the products proposed as equals will satisfy the same performance requirements as products listed by manufacturer’s name, brand or model number. Such performance requirements may include, but are not limited to, size, strength, function, appearance, ease of maintenance and repair, and useful life requirements. If the City does not accept a proposed substitution, the Contractor must furnish the product specified in the Technical Specifications or Project Plans for the Contract Price, regardless of whether the product is specified by manufacturer’s name, brand or model number, or otherwise. b. During the performance of the Work, all materials must be neatly stacked, properly protected from the weather and other adverse impacts, and placed so as to avoid interference with efficient progress of the Work, with other activities of the City, or with the use of existing City facilities by the public. Materials may not be stored in a manner that presents a safety hazard or a nuisance. All materials must be delivered so as to ensure efficient and uninterrupted progress of the Work. Materials must be stored so as to cause no obstruction and so as to prevent overloading of any portion of the Work. The Contractor will be responsible for damage or loss of materials delivered to and/or stored at the work site due to weather or other causes. The Contractor must promptly remove from the work site all materials rejected by the City or its representatives as failing to conform to the requirements of the Contract Documents, whether such non-conforming materials have been incorporated in the Work or not. If the City or its representatives so direct, the Contractor must promptly replace and re-execute work performed by the Contractor and order the replacement and re-execution of work performed by subcontractors using non-conforming materials with materials that satisfy the requirements of the Contract Documents without expense to the City. The Contractor will bear the expense of making good all work destroyed or damaged by such removal. The Contractor will have all of the obligations and the City will have all of the rights and remedies that are specified in this section concerning any failure by the Contractor to replace or re-execute work using non-conforming materials, and/or to make good all work destroyed or damaged by such removal and/or execution. c. If any portion of the Work done or material furnished under this Contract proves defective and not in accordance with the Project Plans or Technical Specifications, and if the Engineer determines that the imperfection of the same is not of sufficient magnitude or importance to make the Work dangerous or undesirable, or if the removal of such work, is impractical or will create conditions which are dangerous or undesirable, the Engineer may retain such work, instead of requiring the imperfect work to be removed and reconstructed, and make such deductions therefore in the payments due or to become due the Contractor as are just and reasonable. DR A F T GP-17 of 49 5. Storage or Disposal of Material Outside the Public Right of Way. If the Contractor stores or disposes of material outside of the public right of way, and the City has not made arrangement for storage or disposal of the material, the Contractor shall first obtain written authorization from the property owner on whose property the storage or disposal is to be made and the Contractor shall file with the Engineer the authorization or a certified copy thereof together with a written release from the property owner absolving the City from any and all responsibility in connection with the storage or disposal of material on the property. Contractor must also obtain any necessary permits, licenses and environmental clearances to store or dispose of material on private property. Before any material is stored or disposed of on private property, the Contractor shall obtain written permission from the Engineer to store or dispose of the material at the location designated in the authorization. If the Contractor elects to store or dispose of material subject to this paragraph, the Contractor shall pay those charges that are provided for in the agreement between the owner and the Contractor. Where the City has made arrangements with owners of land in the vicinity of a project for the storage or disposal of materials on a private owner’s property, the arrangements are made solely for the purpose of providing all Bidders an equal opportunity to store or dispose of the materials on the property. Bidders or Contractors may, upon written request, inspect the documents evidencing the arrangements between property owners and the City. The Contractor may, if the Contractor so elects, exercise any rights that have been obtained. If the Contractor elects to store or dispose of materials on private property subject to this paragraph, the use of the private property shall be subject to the terms, conditions, and limitations of the arrangement made between the property owner and the City and the Contractor shall pay those charges that are provided for in the arrangement made by the City with the property owner, and deductions will be made from any moneys due or that may become due the Contractor under the Contract sufficient to cover the charges for the material stored or disposed of. When material is stored or disposed of as provided in this section, and the storage or disposal location is visible from public view, the Contractor shall store or dispose of the material in a neat and uniform manner to the satisfaction of the Engineer. Material storage as used in this section also includes vehicle parking. 6. Construction and Demolition Waste Management Plan (WMP). The City is mandated by the State of California to divert 50% of all solid waste from landfills either by reusing or recycling. To help meet this goal, a City ordinance requires completion of a solid waste management plan (WMP) for covered building and public works projects. The WMP shall identify how at least 50% on non-inert project waste materials and 100% inert materials (50/100) will be diverted from the landfill through recycling, reuse and/or salvage. The Contractor shall submit and implement an approved WMP as indicated in the Special Provisions. DR A F T GP-18 of 48 SECTION VII LEGAL RELATIONS AND RESPONSIBILITY 1. Laws to be Observed. The Contractor shall stay fully informed of all existing and future State and National Laws, including all provisions of Section 1776 of the Labor Code, and Municipal Ordinances and Regulations which in any manner affect those engaged or employed in the Work, or the materials used in the Work, or which in any way affect the conduct of the Work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. He shall at all times observe and comply with all such existing and future laws, ordinances, regulations, orders and decrees. In addition, the Contractor shall meet all standards of the State and Federal Government for air, water and noise pollution. The Contractor shall inform the City of the location of the records enumerated under Section 1776(a) of the Labor Code, including the street address, city and county, and shall within five working days, provide a notice of a change of location and address. Contractor shall comply with all of the reporting requirements regarding submittal of certified payroll to the Department of Industrial Relations. If there is any conflict between these specification and provisions and any laws or regulations, the matter shall be brought to the attention of the Engineer immediately. All necessary permits or approvals from any involved agency shall be obtained by the Contractor before any work is started. 2. Trench Safety and Differing Subsurface Conditions. a. Excavation More Than Four Feet Deep. In accordance with California Public Contract Code Section 7104, if work involves excavation more than four feet deep, the Contractor must promptly notify the City in writing before any of the following are disturbed: any material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; any subsurface or latent physical conditions at the work site different from those indicated; or any unknown physical conditions at the work site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents. The City will promptly investigate any such conditions for which notice is given. If the City finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in the cost or time of performance of the Work, the City will issue a change order pursuant to Section IV-4, “City Directed Change Orders” of these General Provisions If a dispute arises between the City and the Contractor concerning whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the cost or time of performance, the Contractor shall not be excused from any completion date provided in the Contract Documents, but shall proceed with all work to be performed under the Contract Documents. The Contractor shall retain any and all rights provided either by contract or by law pertaining to the resolution of disputes and protests between the contracting parties. DR A F T GP-19 of 49 b. Excavation of Five Feet or More. In accordance with California Labor Code Section 6705, if this contract exceeds $25,000 in cost and involves excavation five or more feet deep must submit for the City’s acceptance, prior to excavation, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. No trench safety plan shall be less effective than that required by the Construction Safety Orders and other mandates of the Division of Occupational Safety and Health. If the plan varies from the shoring system standards established by the Construction Safety Orders and other applicable mandates, it must be prepared by a licensed civil or structural engineer. Acceptance by the City of the detailed trench safety plans submitted is only an acknowledgement of the submission and does not constitute review or approval of the designs, design assumptions, criteria, completeness, applicability to areas of intended use, or implementation of the trench safety plans, which are solely the responsibility of the Contractor and the Contractor’s Licensed Engineer. 3. Hours of Labor. The Contractor shall forfeit, as penalty to the City of South San Francisco, twenty five dollars ($25) for each worker employed in the execution of the contract by the Contractor or by any subcontractor under the Contractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in violation of the provisions of the Labor Code and in particular, Section 1810 to Section 1816 thereof, inclusive. 4. Review of Per Diem Rates. Reference is hereby made to the prevailing rate of per diem wages adopted by the City Council of the City of South San Francisco in accordance with Labor Code Section 1770 et seq., copies of which are on file in the office of the City Clerk and the Office of the Engineer, City Hall, South San Francisco, California, and available for inspection by interested parties. If a petition is filed in accordance with Labor Code Section 1773.4 calling for a review of the rates as so established, the closing rate for the submission of bids or the start of work, whichever is applicable shall be extended as in such section provided, and the determination made by the Director of Industrial Relations shall be deemed included in the contract for this Work. 5. Prevailing Wage. The wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this contract, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770 et seq. Each laborer, worker or mechanic employed by a Contractor or by any subcontractor shall receive the wages herein provided for. The Contractor shall pay forty dollars ($40) per day penalty for each worker paid less than prevailing rate of per diem wages unless the failure of the contractor or subcontractor to pay the correct rate of per diem wages was a good faith mistake and, if so, the error was promptly and voluntarily corrected when brought to the attention of the contractor or subcontractor. The penalty may not be less than eighty dollars ($80) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate, if the contractor or subcontractor has been assessed penalties within the previous three years for failing to meet its prevailing wage obligations on a separate contract, unless those penalties were subsequently withdrawn or overturned. The penalty may not be less than DR A F T GP-20 of 48 one hundred twenty dollars ($120) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate, if the Labor Commissioner determines that the violation was willful, as defined in subdivision (c) of Section 1777.1. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Contractor to each worker. The City will not recognize any claim for additional compensation because of the payment by the Contractor for any wage rate in excess of prevailing wage rate set forth in the contract. The possibility of wage increases is one of the elements to be considered by the Contractor in determining the Contractor’s bid, and will not, under any circumstances be considered as the basis of a claim against the City on the contract. NOTE: An error on the part of an awarding body does not relieve the Contractor from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Contractor shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. The Contractor and subcontractor’s attention is directed to the provisions of Section 1776 of the California Labor Code and to the requirements therein pertaining to the keeping, availability, and filing of accurate payroll records of all journeymen, apprentices, and other workers performing work under this Contract. The Contractor agrees to comply with the requirements of said section and the Department of Industrial Relations Prior to each monthly progress payment, the Contractor shall deliver to the Engineer copies of certified payrolls of its and all subcontractors’ forces performing work at the job site (or sites established primarily for the work) for labor compliance purposes and extra/force account considerations. Such records shall be kept current on an effective day or period basis and in a form acceptable to the Engineer. At a minimum, the form shall include the following information: 1. Employee identification by name 2. Employee’s address and social security number 3. Employee’s craft and classification (in accordance with Director of Industrial Relations’ wage determinations) 4. Employee’s actual per diem wages (in compliance with Part I, Notice to Contractors, and this Section GC-20, Laws and Regulations) 5. Employee’s subsistence and travel allowance (as applicable) DR A F T GP-21 of 49 6. Employee’s straight time and overtime hours worked each day and week 7. Itemized deductions made from employee’s wages 8. Apprentices and ratio of apprentices to journeymen 9. Contractor’s or subcontractor’s firm or company name, date or period for which applicable wage rates and allowances are effective, and the employer’s signature. The certified payroll records shall be kept on forms provided by the Division of Labor Standards Enforcement, or shall contain the same information as the forms provided by the Division in addition to the above-listed information. For all projects awarded on or after April 1, 2015, in addition to submitting the certified payrolls to the Engineer, the Contractor shall furnish the records specified in California Labor Code section 1776, including but not limited to the certified payrolls, directly to the Labor Commissioner. The Contractor shall furnish the records specified in California Labor Code section 1776 to the Labor Commissioner for all projects, whether such project is a new project awarded on or after, or an ongoing project awarded prior to, January 1, 2016. Each payroll record shall contain or be verified by a written declaration that is made under penalty of perjury stating: (1) The information contained in the payroll is true and correct; and (2) The employer has complied with the requirements of California Labor Code Sections 1771, 1811, and 1815 for any work performed by its employees on the Project. The Contractor shall inform the City of the location of the above payroll records, including the street address, city and county, and shall, within five (5) working days, provide a notice of change of location and address. The contractor or subcontractor has 10 days in which to comply subsequent to receipt of a written notice requesting certified payroll records. In the event that the contractor or subcontractor fails to comply within the 10-day period, he or she shall, as a penalty to the District, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due. The Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by the District shall be marked or obliterated in accordance with California Labor Code section 1776. DR A F T GP-22 of 48 Compliance with the above provisions of this Part II, and California Labor Code, Section 1776, shall be the responsibility of the Contractor or subcontractor. Pursuant to Labor Code Section 1771.4, Contractor is required to post all job site notices prescribed by law or regulation that include, but are not limited to, payment of prevailing wages. 6. Registration of Contractors. Before submitting bids, Contractors shall be licensed in accordance with the provisions of the State Contractors' License Law, Business and Professions Code 7000 et seq. as amended. Pursuant to California Labor Code section 1771.1, by execution below, the Bidder and its Subcontractors certify that they are registered and qualified to perform public work pursuant to section 1725.5 of the California Labor Code, subject to limited legal exceptions. 7. Permits and Licenses. The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the Work. A City of South San Francisco Business License will be required before the contract is signed by the City. 8. Patents. The Contractor shall assume all costs arising from the use of patented materials, equipment, services, or processes used on or incorporated in the Work, and agrees to indemnify and save harmless the City of South San Francisco, the City Council, and the Engineer, and their duly authorized representatives, for all suits at law, or actions of every nature for, or on account of the use of any patented materials, equipment, services, or processes. 9. Contractor’s Field Office. a. The Contractor and the Contractor’s subcontractors may maintain such office facilities within or near the project area as are necessary for the proper conduct of the Work. The locations for such office facilities shall be as approved by the Engineer. Before or during this contract, should the Contractor desire a new or different location, he shall apply to the Engineer for the change of locations and shall only make such change with the approval of the Engineer. All office facilities used by the Contractor and/or its privities must conform to all applicable codes, ordinances and regulations. The cost of such facilities will be paid from and included in the Contract Price. b. The City and its authorized representatives will at all reasonable times while such office facilities are located at the work site (including, at a minimum, all times during which the Work is performed), have access to any such work site office facilities used by the Contractor and/or its privities. With respect to the right of access of the City and its authorized representatives, neither the Contractor nor its privities will have a reasonable expectation of privacy pursuant to the Fourth Amendment to the United States Constitution or other applicable law concerning such Work site office facilities used by the Contractor and/or its privities. Without exception, any and all Project related materials located at such work site facilities will be deemed at all times to be City property subject to inspection and copying by the City and its authorized representatives at all reasonable times while such facilities are located at the work site (including at a minimum, all times during which the Work is performed). Any interference by the Contractor or its privities with the City’s rights of access and/or ownership pursuant to this section will constitute a material breach of DR A F T GP-23 of 49 the Contract subject to any and all remedies available pursuant to the Contract Documents and at law and equity. 10. Utilities. The location in public streets of pipes, conduits and other underground facilities of the public utility companies and of the City may not be indicated on the plans. Bidders are instructed to apply to companies and City departments concerned for any information, which may be needed concerning utilities. 11. Contractor Cooperation & Coordination. The Contractor is advised that other construction and maintenance work may be performed by local utility companies, the City and/or their contractors in the project area concurrent with work performed under this contract. The Contractor shall be responsible for contacting the various utility companies to ascertain the times when such other work will occur and schedule the Contractor’s work in coordination with others such that no delays shall occur in the Contractor’s work schedule or in others who are working in the area. Failure on the Contractor's part to coordinate with others in overlapping work areas shall not be the basis for any claims against the City, additional compensation nor extension of time. In addition, the Contractor shall be solely responsible for any claims made against the City by others as a result of the Contractor's lack of coordination. This shall include businesses and homeowner's adjacent to the project area. 12. Public Convenience. The Contractor shall so conduct the Contractor’s operations as to cause the least possible obstruction and inconvenience to public traffic. Where work is being done on existing public roads or streets, and no detours are available, all traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Due to the need to accommodate and minimize inconvenience to the public, unless expressly specified or approved in writing by the Engineer, no road closures will be permitted. Public vehicular and pedestrian traffic must be allowed to travel through the work area with an absolute minimum of interruption or impedance unless otherwise provided for in writing by the Engineer. The Contractor must make provisions for the safe passage of pedestrians around the area of work at all times. Residents affected by construction must be provided passage and access through the work area to the maximum extent possible. Where existing driveways occur on the street, the Contractor must make provisions for the trench crossings at these points, either by means of backfill or by temporary bridges acceptable to the Engineer, so that the length of shut-down of any driveway is kept to a minimum. In addition, all driveways must be accessible at the beginning and end of each work day, and no driveway or property access may be closed for more than four (4) hours during the work day. Access to driveways, houses, and buildings along the road or street must be as convenient as possible and well maintained, and all temporary crossings must be maintained in good condition. To minimize the need for and complexity of detours, not more than one crossing or street intersection or road may be closed at any one time without the written approval of the Engineer. Except as otherwise provided by the Engineer, the stockpiling or storing of material in City streets or right of ways shall be prohibited. Where the Contractor has DR A F T GP-24 of 48 received Engineer approval, all such materials must be piled or stored in a manner that will not obstruct sidewalks, driveways, or pedestrian crossings. Gutters and drainage channels must be kept clear and unobstructed at all times. All such materials shall be stored and handled in a manner that protects City streets, sidewalks, or other facilities from damage. Throughout performance of the Work, the Contractor must construct and adequately maintain suitable and safe crossings over trenches and such detours as are necessary to care for the public and private traffic at all times including Saturdays, Sundays, and holidays. Water shall be applied as directed the Engineer for the prevention of dust nuisance in connection with public convenience. No additional payment will be made for applying water for the prevention of dust. The Contractor shall be responsible for keeping all emergency services, including the South San Francisco police and fire departments informed of obstructions to, or detours around any public or private roads caused by reasons of the Contractor’s operations. The Contractor must comply with the State of California, Department of Transportation Manual of warning signs, lights, and devices for use and performance of work within the job site. No work shall begin before 7:00 a.m. nor continue after 5:00 p.m. Monday through Friday, nor shall any work be done on weekends or holidays observed by the City of South San Francisco unless approved in advance by the Engineer. The fact that rain or other causes, either within or beyond the control of the Contractor, may force suspension or delay of the Work, shall in no way relieve the Contractor of Contractor’s responsibility of maintaining traffic through the Project and providing local access as specified in this section. The Contractor must, at all times, keep on the job such materials, force, and equipment as may be necessary to keep roads, streets and driveways within the Project open to traffic and in good repair and shall expedite the passage of such traffic, using such force and equipment as may be necessary. Full compensation for furnishing all labor, materials, tools and equipment and doing all the work involved in this item of work as above specified, shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be made therefore. 13. Public Safety. The Contractor shall furnish, erect, and maintain such fences, barriers, lights, signs and watchmen as are necessary to give adequate warning to the public at all times that the Work is under construction and of any dangerous conditions to be encountered as a result thereof. At any and all points along the Work where the nature of construction operations in progress and the Contractor's equipment and machinery in use is of such character as to endanger passing traffic, the Contractor shall provide such lights and signs and station such guards as may appear necessary to prevent accidents and avoid damage or injury to passing traffic. DR A F T GP-25 of 49 No material or equipment shall be stored where it will interfere with the free and safe passage of public traffic. At the end of each days work and at other times when construction operations are suspended for any reason, the Contractor shall remove all equipment and other obstructions from that portion of the roadway open for use by public traffic. Full compensation for furnishing all labor, materials, tools and equipment and doing all the work involved in this item of work as above specified, shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be made therefore. Should the Contractor fail to provide public safety as specified, or if, in the opinion of the Engineer, the warning devices furnished by the Contractor are not adequate, the City may place any warning lights or barricades or take any necessary action to protect or warn the public of any dangerous condition connected with the Contractor’s operations and the Contractor will be liable to the City for, and the City may deduct from amounts due or that may become due the Contractor under the Contract, all costs incurred including, but not limited to, administrative costs. Nothing in this section will be construed to impose tort liability on the City or Engineer. 14. Preservation of Property. Roadside trees and shrubbery that are not to be removed, and pole lines, fences, signs, survey markers and monuments, buildings and structures, conduits, pipe lines under or above ground, sewer and water lines, all street facilities, and any other improvements or facilities within or adjacent to the Work shall be protected from injury or damage. If such objects are injured or damaged by reason of the Contractor's operations, they shall be replaced or restored, at the Contractor's expense, to a condition as good as when the Contractor entered upon the Work, or as good as required by the specifications accompanying the contract, if any such objects are a part of the Work being performed under the contract. The Contractor shall examine all bridges, culverts and other structures on or near the Work, over which he will move the Contractor’s materials and equipment, and before using them, the Contractor shall properly strengthen such structures, where necessary. The Contractor will be held responsible for any and all injury or damage to such structures caused by reason of the Contractor’s operations. The fact that any such pipe or other underground facility is not shown upon the plans shall not relieve the Contractor of the Contractor’s responsibility under this article. It shall be the Contractors' responsibility to ascertain the existence of any underground improvements or facilities, which may be subject to damage by reason of the Contractor’s operations, and if it is necessary to lower such underground facility or encase it to protect it from damage, it shall be done at the Contractor’s expense. 15. Responsibility for Damage. The City of South San Francisco, the City Council, or the Engineer shall not be answerable or accountable in any manner, for any loss or damage that may happen to the Work or any part thereof; or for any of the materials or other things used or employed in performing the Work; or for injury or damage to any person or persons, either workmen or the public; or for damage to DR A F T GP-26 of 48 adjoining property from any cause whatsoever during the progress of the Work or at any time before final acceptance. 16. Contractor’s Indemnities. a. The Contractor will take all responsibility for the Work, and will bear all losses and damages directly or indirectly resulting to the Contractor, any subcontractors engaged in performance of the Work, the City, its officials, officers, employees, agents, volunteers and consultants, and to third parties on account of the performance or character of the Work, unforeseen difficulties, accidents, or occurrences of other causes predicated on active or passive negligence of the Contractor or of any subcontractor engaged in performance of the Work. To the fullest extent permitted by law the Contractor will indemnify, defend and hold harmless the City, its officials, officers, employees, agents, volunteers and consultants from and against any or all loss, liability, expense, claims, costs (including costs of defense), suits, and damages of every kind, nature and description (including, but not limited to, penalties resulting from exposure to hazards in violation of the California Labor Code) directly or indirectly arising from the performance of the Work (“Claims”). b. The Contractor will indemnify, defend and hold harmless the City, the City’s officials, officers, employees, volunteers, agents and the Engineer and Architect for all liability on account of any patent rights, copyrights, trade names or other intellectual property rights that may apply to the Contractor’s performance of the Work. The Contractor will pay all royalties or other charges as a result of intellectual property rights that may apply to methods, types of construction, processes, materials, or equipment used in the performance of the Work, and will furnish written assurance satisfactory to the City that any such charges have been paid. c. The Contractor assumes all liability for any accident or accidents resulting to any person or property as a result of inadequate protective devices for the prevention of accidents in connection with the performance of the Work. The Contractor will indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, volunteers and consultants from such liability. d. Approval of the Contractor’s certificates of insurance and/or endorsements does not relieve the Contractor of liability under this provision. The Contractor will defend, with legal counsel reasonably acceptable to the City, any action or actions filed in connection with any Claims and will pay all related costs and expenses, including attorney's fees incurred. The Contractor will promptly pay any judgment rendered against the City, its officials, officers, employees, agents, volunteers or consultants for any Claims. In the event the City, its officials, officers, employees, agents, volunteers or consultants is made a party to any action or proceeding filed or prosecuted against Contractor for any Claims, Contractor agrees to pay the City, its officials, officers, employees, agents, volunteers and consultants any and all costs and expenses incurred in such action or proceeding, including but not limited to, reasonable attorneys’ fees. e. The Contractor will indemnify, hold harmless and defend with legal counsel reasonably acceptable to the City the City and its officials, officers, employees, agents and volunteers from and against any and all Claims related to damage to surface or DR A F T GP-27 of 49 underground facilities caused by the Contractor or any of the Contractor’s privities or agents. f. The Contractor will indemnify, hold harmless and defend with legal counsel reasonably acceptable to the City the City and its officials, officers, employees, agents and volunteers from and against any and all Claims, including any fines or other penalties, related to failure of the Contractor and/or privities or agents of the Contractor to comply with the requirements of the State of California’s National Pollution Discharge Elimination System General Permit, or to implement the project specific Storm Water Pollution Protection Plan (SWPPP) in accordance with the Technical Specifications. The City may withhold from amounts due or that may become due the Contractor under this Contract amounts that equal or are estimated to equal the amount of Claims, including fines, resulting from failure of the Contractor and/or privities or agents of the Contractor to comply with the requirements of the General Permit, or to implement the SWPPP in accordance with the Technical Specifications. g. In accordance with California Civil Code Section 2782(a), nothing in the Contract will be construed to indemnify the City for its sole negligence, willful misconduct, or for defects in design furnished by City. In accordance with California Civil Code Section 2782(b), nothing in the Contract will be construed to impose on the Contractor or to relieve the City from liability for the City’s active negligence. By execution of the Contract Documents the Contractor acknowledges and agrees that the Contractor has read and understands the insurance and indemnity requirements of the Contract Documents, which are material elements of consideration. 17. Contractor’s Responsibility for Work. Except as provided above, until the formal acceptance of the Work by the City, the Contractor shall have the charge and care thereof and shall bear the risk of injury or damage to any part thereof by the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the Work. The Contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the Work occasioned by any of the above caused before its completion and acceptance and shall bear the expense thereof, except for such injuries or damages as are directly and proximately caused by acts of the Federal Government or the public enemy. In case of suspension of work from any cause whatever, the Contractor shall be responsible for the work as above specified and he shall also be responsible for all materials delivered to the Work including materials for which he has received partial payment. 18. Portion of the Work, Which May be Placed in Service. If desired by the City of South San Francisco, the Work, as completed, may be placed in service. The Contractor shall give proper access to the Work for this purpose but such use and operations shall not constitute an acceptance of the Work, and the Contractor shall remain liable for defects due to faulty construction, material and/or workmanship. 19. No Personal Liability. Neither the Engineer nor the City Council, nor any other officer or authorized assistant or agent shall be personally responsible for any liability arising under the contract. DR A F T GP-28 of 48 20. No Abrogation of Codes, Standards, Laws and Ordinances. The Contractor and all subcontractors engaged in the performance of the Work must conform to the following specific rules and regulations as well as all other laws, ordinances, rules and regulations that apply to the Work. Nothing in the General Provisions or plans is to be construed to permit Work not conforming to these codes: • National Electrical Safety Code, U. S. Department of Commerce • National Board of Fire Underwriters' Regulations • California Building Standards Code as adopted by the City • Manual of Accident Prevention in Construction, latest edition, published by A.G.C. of America • Industrial Accident Commission's Safety Orders, State of California • Regulations of the State Fire Marshall (Title 19, California Code of Regulations) and Applicable Local Fire Safety Codes • Labor Code of the State of California - Division 2, Part 7, Public Works and Public Agencies. 21. Guaranty. Unless specified otherwise, the Contractor guarantees all of the Work for one year from the date the City accepts the Work. Upon receiving written notice of a need for repairs which are directly attributable to defective materials or workmanship the Contractor must make good any defects arising or discovered in any part of the Work by diligently commencing the necessary repairs within seven (7) days from the date of notice from the City. If the Contractor fails to make good any defects in the Work in accordance with this provision, in addition to any other available remedy under the Contract or at law or equity, the City may make good or have made good such defects in the Work and deduct the cost from amounts that may be due or become due the Contractor, and/or call on the Contractor’s maintenance bond for the cost of making good such defects and for the City’s reasonable legal costs, if any, of recovering against the bond. The Contractor will remain responsible for repairing any Work found to be defective regardless of when such defect is discovered by the City. Contractor shall file with City a corporate surety bond in the sum of ten percent (10%) of the final contract price (including all change orders for extra work securing this guaranty to City, and said bond shall be filed at the time final acceptance of this Work is requested. Should Contractor not file said bond as required herein, City may retain the remaining ten percent (10%) of the contract price as a cash bond for said one (1) year period. Should Contractor within a reasonable time after demand made fail to make any and all such repairs or replacements, City may undertake said repairs and replacements with its own forces or through contract, and Contractor shall reimburse City for any and all costs of said repairs or replacements, even if said cost exceed the principal sum of the corporate surety bond which is security for the performance of this guaranty. Contractor and the Contractor’s surety may provide the aforegoing guaranty in the original performance bond. DR A F T GP-29 of 49 22. General Safety Requirements. a. In accordance with generally accepted construction practices and applicable law, the Contractor will be solely and completely responsible for conditions of the work site, including safety of all persons and property during performance of the Work. This requirement will apply continuously and not be limited to normal working hours. For purposes of California Labor Code Section 6400 and related provisions of law, the Contractor and the Contractor’s privities and any other entities engaged in the performance of the Work will be “employers” responsible for furnishing employment and a place of employment that is safe and healthful for the employees, if any, of such entities engaged in the performance of the Work. Neither the City nor its officials, officers, employees, agents, volunteers or consultants will be “employers” pursuant to California Labor Code Section 6400 and related provisions of law with respect to the Contractor, the Contractor’s privities or other entities engaged in the performance of the Work. The Contractor agrees that neither the City, the Architect, nor the Engineer will be responsible for having hazards corrected and/or removed at the work site. The Contractor agrees that the City will not be responsible for taking steps to protect the Contractor’s employees from such hazards, or for instructing the Contractor’s employees to recognize such hazards or to avoid the associated dangers. The Contractor agrees with respect to the Work and the Work site, the Contractor will be responsible for not creating hazards and for having hazards corrected and/or removed, for taking appropriate, feasible steps to protect the Contractor’s employees from such hazards and that the Contractor has instructed and/or will instruct its employees to recognize such hazards and how to avoid the associated dangers. b. Review and inspection by the City, the Engineer, the Architect or Engineer, and/or other representatives of the City of the Contractor’s performance of the Work will not constitute review of the adequacy of the Contractor’s safety measures in, on, or near the Work site. Such reviews and inspections do not relieve the Contractor of any of the Contractor’s obligations under the Contract Documents and applicable law to ensure that the work site is maintained and the Work is performed in a safe manner. c. The Contractor will be solely responsible for the implementation and maintenance of safety programs to ensure that the work site is maintained and the Work is performed in a safe manner in accordance with the Contract Documents and applicable law. d. The Contractor must furnish and place proper guards and systems for the prevention of accidents, including, but not limited to, those systems required pursuant to Title 8, Section 1670 and following of the California Code of Regulations concerning safety belts and nets. The Contractor must provide and maintain any other necessary systems or devices required to secure safety of life or property at the work site in accordance with accepted standards of the industry and applicable law. The Contractor must maintain during all night hours sufficient lights to prevent accident or damage to life or property. 23. Fair Employment Provision. The Contractor will not willfully discriminate against any employee or applicant for employment because of race, color, religion, ancestry or national origin. The Contractor will take affirmative action to insure that applicants are DR A F T GP-30 of 48 employed, and that employees are treated during employment, without regard to their race, color, religion, ancestry or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination: rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this fair employment practices section. 24. Employment of Apprentices. Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.8 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under the Contractor. Section 1777.5, as amended, required the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five (1:5) except: a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of fifteen percent (15%) in the ninety (90) days prior to the request for certificate, or b. When the number of apprentices in training in the area exceeds a ratio of one to five (1:5), or c. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or d. When the Contractor provided evidence that he employs registered apprentices on all of the Contractor’s contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and any subcontractor under the Contractor shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. DR A F T GP-31 of 49 SECTION VIII PROSECUTION AND PROGRESS 1. Subcontracting. No subcontractor will be recognized as such, and all persons engaged in the Work or construction will be considered as employees of the Contractor and he will be held responsible for their work, which shall be subject to the provisions of the contract and specifications. The Contractor shall give the Contractor’s personal attention to the fulfillment of the contract and shall keep the Work under the Contractor’s control. The Contractor shall be responsible for the Contractor’s own and subcontractors' compliance with Section 1777.5 of the Labor Code regarding apprenticeable occupations as in said section provided. Any Contractor willfully failing to comply with this section shall be denied the right to bid on a public works contract for a period of six (6) months from the date the determination is made. Where a portion of the Work, which has been subcontracted by the Contractor, has not been prosecuted in a manner satisfactory to the Engineer, the subcontractor shall be removed immediately on the requisition of the Engineer and shall not again be employed on the Work. 2. Assignment. The performance of the contract may not be assigned except upon the written consent of the City. Consent will not be given to any proposed assignment, which would relieve the original, Contractor or the Contractor’s surety of their responsibilities under the contract nor will the City consent to any assignment of a part of the Work under the contract. 3. Time of Completion and Statement of Working Days. The Contractor shall complete all or any designated portion of the work called for under the contract in all parts and requirements within the time set forth in the Special Provisions. Determination that a day is a non-working day by reason of inclement weather or conditions resulting immediately therefrom, shall be made by the Engineer. The Engineer will furnish the Contractor a monthly statement showing the number of working days charged to the contract for the preceding month, the number of working days of time extensions being considered or approved, the number of working days originally specified for the completion of the contract and the number of working days remaining to complete the contract and the extended date for completion thereof, except when working days are not being charged in conformance with the provisions in Section VIII-6, “Temporary Suspension of Work” of these General Provisions. The Contractor will be allowed 15 days from the issuance of the monthly statement of working days in which to file a written protest setting forth in what respects the Contractor differs from the Engineer; otherwise, the decision of the Engineer shall be deemed to have been accepted by the Contractor as correct. DR A F T GP-32 of 48 4. Progress of the Work and Time of Completion. The Contractor shall begin work upon receipt of the Notice to Proceed. However, the Contractor shall begin work no earlier than the twenty-first (21st) day after the commencement of the advertisement of the call for bids. 5. Character of Workers. If any subcontractor or person employed by the Contractor shall fail or refuse to carry out the direction of the Engineer or shall appear to the Engineer to be incompetent or to act in a disorderly or improper manner, he shall be discharged immediately on the requisition of the Engineer, and such person shall not again be employed on the Work. 6. Temporary Suspension of Work. The Engineer shall have the authority to suspend the Work wholly or in part, for such period as he may seem necessary, due to unsuitable weather, or to such other conditions as are considered unfavorable prosecution of the Work, or for such time as he may seem necessary due to the failure on the part of the Contractor to carry out orders given, or to perform any provision of the contract. The Contractor shall immediately comply with the written order of the Engineer to suspend work wholly or in part. The Work shall be resumed when conditions are favorable and methods are corrected, as ordered or approved in writing by the Engineer. 7. No Contractor Damages for Avoidable Delays. All delays in the Work that might have been avoided by the exercise of care, prudence, foresight and diligence of the Contractor or any privities of the Contractor will be deemed avoidable delays. Delays in the Work that may be unavoidable but that do not necessarily affect other portions of the Work or prevent completion of all work within the Time for Completion, including, but not limited to, reasonable delays in Engineer approval of shop drawings, placement of construction survey stakes, measurements and inspection, and such interruption as may occur in prosecution of the Work due to reasonable interference of other contractors of the City, will be deemed avoidable delays. The Contractor will not be awarded a change in the Project schedule, the Time for Completion, and/or additional compensation in excess of the contract price for avoidable delays. 8. Impact of Unavoidable Delays. All delays in the Work that result from causes beyond the control of the Contractor and that the Contractor could not have avoided through exercise of care, prudence, foresight, and diligence will be deemed unavoidable delays. Orders issued by the City changing the amount of Work to be done, the quantity of materials to be furnished, or the manner in which the Work is to be prosecuted, and unforeseen delays in the prosecution of the Work due to causes beyond the Contractor’s control, such as strikes, lockouts, labor disturbances, fires, epidemics, earthquakes, acts of God, neglect by utility owners or other contractors that are not privities of the Contractor will be deemed unavoidable delays to the extent they actually delay the Contractor’s completion of the Work. The Contractor will be awarded a change in the Project schedule, the Time for Completion, and/or additional compensation in excess of the contract price for unavoidable delays to the extent such delays actually delay the Contractor’s completion of the Work and/or result in the Contractor incurring additional costs in excess of the Contract Price. Delay due to normal, adverse weather conditions will not be deemed unavoidable. The Contractor should understand that normal adverse weather conditions are to be DR A F T GP-33 of 49 expected and plan the Work accordingly, such as by incorporating into the Project Schedule normal, adverse weather delays as reflected in historical data of the National Oceanic and Atmospheric Administration of the U.S. Department of Commerce for the weather station most applicable to the Work site. 9. No Contractor Damages for Contractor Caused Delay. Contractor will not be entitled to additional compensation for extended field or home office overhead, field supervision, costs of capital, interest, escalation charges, acceleration costs or other impacts for any delays to the extent such delays are caused by the failure of the Contractor or any subcontractor or other entity engaged in performance of the Work to perform the Work in accordance with the Contract Documents. 10. No Contractor Damages for Delay Not Caused By the City, Delay Contemplated by the Parties, or other Reasonable Delay. Contractor will not be entitled to damages for delay to the Work caused by the following, which the City and Contractor agree will be deemed for purposes of California Public Contract Code Section 7102 either not caused by the City, and/or within the contemplation of the City and the Contractor, and/or reasonable under the circumstances: Exercise of the City’s right to sequence the Work in a manner that would avoid disruption to the City and other contractors based on: the failure of the Contractor or any subcontractor or other entity engaged in the performance of the Work to perform the Work in accordance with the Contract Documents, enforcement by the City or any other governmental agency of competent jurisdiction of any government act or regulation, or enforcement by the City of any provisions of the Contract. Requests for clarification or information concerning the Contract Documents or proposed change orders or modifications to the Contract Documents, including extensive and/or numerous such requests for clarification or information or proposed change orders or modifications, provided such clarifications or information or proposed change orders or modifications are processed by the City or its representatives in a reasonable time in accordance with the Contract Documents. 11. Delays Caused by the City and/or Its Privities. Delay caused by the City and/or other contractors of the City will be deemed unavoidable delays. Either the City or the Contractor may propose a change in the Time for Completion and/or the Project Schedule for delays that are purported to be caused by the City and/or its privities and that are not reasonable under the circumstances involved and/or that are not within the contemplation of the City and the Contractor. Such proposed changes in the Time for Completion will constitute a change order proposal. The City and the Contractor may agree upon pricing for the cost impacts, if any, resulting from such delays. If such pricing and/or changes in the Time for Completion and/or the Project Schedule are in anticipation of impacts that may, but have not yet occurred, the City will be obligated to pay the Contractor for such anticipated impacts or to award a change in the Time for Completion and/or the Project Schedule in accordance with the Contract and any applicable, approved change orders only to the extent the Contractor actually incurs the anticipated impacts. Notwithstanding anything to the contrary, the City and the Contractor may agree to a daily rate or cap or lump sum that will apply to the cost impacts, if any, resulting from delay purportedly caused by the City and/or its privities DR A F T GP-34 of 48 subject to this provision. However, if such daily rate or cap or lump sum is in anticipation of cost impacts that have not yet occurred, the City will be obligated to pay such daily rate or cap or lump sum only to the extent the Contractor actually incurs such cost impacts. 12. Delay Claims. Whenever the Contractor claims a delay for which the Time for Completion may be extended, the Contractor must request an extension of time within five (5) days of the start of the delay. The request must be in writing and describe in detail the cause for the delay, and, if possible, the foreseeable extent of the delay. 13. Contractor Coordination of the Work. The City reserves the right to do other work in connection with or in the vicinity of the Project by contract or otherwise, and Contractor must at all times conduct the Work so as to impose no hardship on the City, others engaged in the Work or other contractors working at the work site. The Contractor will adjust, correct and coordinate the Work with the work of others so that no delays result in the Work or other work at or near the work site. If any part of the Work depends on proper execution or results upon the Work of the City or any other contractor, the Contractor will, before proceeding with such Work, promptly report to the City any apparent discrepancies or defects in such other work. Failure of the Contractor to promptly report any apparent discrepancy or defect will be deemed an acceptance of the City’s or other contractor’s work as fit and proper. The Contractor will anticipate the relations of the various trades to the progress of the Work and will ensure that required anchorage or blocking is furnished and set at proper times. Anchorage and blocking necessary for each trade will be part of the Work except where stated otherwise. The Contractor will provide proper facilities at all times for access of the City, the Engineer, Architect, and other authorized City representatives to conveniently examine and inspect the Work. 14. Liquidated Damages. The Contractor shall complete the work called for under the contract in all parts and requirements within the number of working days specified. It is agreed by the parties of the contract that in case all the work called for under the contract is not completed before or upon the expiration of the time limit as set forth in the Agreement for Public Improvements, damage will be sustained by the City, and that it is and will be impracticable to determine the actual damage which the City will sustain in the event of and by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum prescribed in the Special Provisions per working day for each and every working day's delay beyond the time prescribed to complete the Work; and the Contractor agrees to pay such liquidated damages as herein provided, and in case the same are not paid, agrees that the City may deduct the amount thereof from any money due or that may become due the Contractor under the contract. It is further agreed that in case the work called for under the contract is not finished and completed in all parts and requirements within the time specified, the City DR A F T GP-35 of 49 shall have the right to extend the time for completion or not, as may seem best to serve the interest of the City; and if the City decided to extend the time for completion of the contract, it shall further have the right to charge to the Contractor, the Contractor’s heirs, assigns, or sureties, and to deduct from the final payment for the Work, all or any part as it may seem proper, of the actual cost of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final surveys and preparation of final estimate shall not be included in such charges. The Contractor shall not be assessed with liquidated damages nor the cost of Engineering and inspection during any delay in the completion of the Work caused by acts of God or of the public enemy, acts of the City, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather or delays of subcontractors due to such causes; provided, that the Contractor shall within ten (10) days from the beginning of any such delay notify the Engineer in writing of the causes of delay, who shall ascertain the facts and the extent of delay, and the Engineer’s finding of facts thereon shall be final and conclusive. If the Contractor is delayed by any act of the Engineer or of the City, not contemplated by the contract, the time of completion shall be extended proportionately and the Contractor shall be relieved during the period of such extension of any claim for liquidated damages, engineering or inspection charges or other penalties. The Contractor shall have no claim for any other compensation for any such delay. 15. Suspension of Contract. If at any time in the opinion of the Engineer, the Contractor has failed to supply an adequate working force, or material of proper quality, or has failed in any other respect to prosecute the Work with the diligence and force specified and intended in and by the terms of the contract, notice thereof in writing will be served upon the Contractor, and should he neglect or refuse to provide means for a satisfactory compliance with the contract, as directed by the Engineer, within the time specified in such notice, the City in any such case shall have the power to suspend the operation of the contract. Upon receiving notice of such suspension, the Contractor shall discontinue said work, or such parts of it as the Engineer may designate. Upon such suspension, the Contractor’s control shall terminate and thereupon the City or its duly authorized representative may take possession of all or any part of the Contractor's materials, tools, equipment, and appliances upon the premises, and use the same for the purpose of completing said contract, and hire such force and buy or rent such additional machinery, tools, appliances, and equipment, and buy such additional materials and supplies at the Contractor's expense as may be necessary for the proper conduct of the Work and for the completion thereof, or may employ other parties to carry the contract to completion, employ the necessary workmen, substitute other machinery or materials, and purchase the materials contracted for, in such manner as the Engineer may seem proper; or the City may annul and cancel the contract and re-let the Work or any part thereof. Any excess of cost arising therefrom over and above the contract price will be charged against the Contractor and the Contractor’s sureties who will be liable therefore. In the event of such suspension, all money due the Contractor or retained under the terms of this contract shall be forfeited to the City; but such forfeiture will not release the Contractor or the Contractor’s sureties from liability or failure to fulfill the contract. The DR A F T GP-36 of 48 Contractor and the Contractor’s sureties will be credited with the amount of money so forfeited toward any excess of cost over and above the contract price, arising from the suspension of the operations of the contract and the completion of the Work by the City as above provided, and the Contractor will be so credited with any surplus remaining after all just claims for such completion have been paid. In the determination of the question whether there has been any such noncompliance with the contract as to warrant the suspension or annulment thereof, the decision of the Engineer shall be binding on all parties to the contract. 16. Communications. a. All notices, demands, requests, instructions, approvals, proposals, and claims must be in writing. b. Any notice to or demand upon the Contractor shall be sufficiently given if delivered at the office of the Contractor stated on the signature page of the Proposal (or at such other office as the Contractor may from time to time designate in writing to the City), or if deposited in the United States mall in a sealed envelope, or delivered with charges prepaid to any telegraph company for transmission, in each case addressed to such office. c. All correspondence to the City, related to this contract, including request for payment, shall be addressed to the Engineer, City of South San Francisco, P.O. Box 711, South San Francisco, California 94083, and any notice to or demand upon the City shall be sufficiently given if so delivered or if deposited in the United States mail in a sealed envelope, or to other such representatives of the City to such other address as the Agency may subsequently specify in writing to the Contractor for such purpose. Any such notice shall be deemed to have been given as of the time of actual delivery of (in the case of mailing) when the same should have been received per receipt, or in the case of telegrams, at the time of actual receipt, as the case may be. 17. Audit and Examination of Records. The City may examine and audit at no additional cost to the City all books, estimates, records, contracts, documents, bid documents, bid cost data, subcontract job cost reports and other Project related data of the Contractor, subcontractors engaged in performance of the Work, and suppliers providing supplies, equipment and other materials required for the Work, including computations and projections related to bidding, negotiating, pricing or performing the Work or Contract modifications and other materials concerning the Work, including, but not limited to, Contractor daily logs, in order to evaluate the accuracy, completeness, and currency of cost, pricing, scheduling and any other project related data. The Contractor will make available all such Project related data at all reasonable times for examination, audit, or reproduction at the Contractor’s business office at or near the work site, and at any other location where such Project related data may be kept until three years after final payment under the Contract. Pursuant to California Government Code Section 8546.7, if the amount of public funds to be expended is in excess of $10,000, this Contract will be subject to the examination and audit of the State Auditor, at the request of the City, or as DR A F T GP-37 of 49 part of any audit of the City, for a period of three (3) years after final payment under the Contract. 18. Project Schedule. Within ten (10) working days after the Notice of Award, the Contractor must deliver to the Engineer a bar chart and critical path method (CPM) schedule detailing the Contractor’s intended schedule of work for the entire Project. The schedules must be detailed to clearly show the relative sequence of the items of work, their inter-relationships, start and completion dates, float, the critical path, and any other item deemed necessary by the Engineer. The schedule must allow for the completion of the entire Work within the time for completion and also conform to the City’s milestone deadlines. a. City Review of Schedule. The City may review the Contractor’s submitted schedule and may note any exceptions. The Contractor must correct any exceptions noted by the City within five (5) working days of being notified of the exceptions. b. Update of Schedule. After submission of a schedule to which the City has taken no exceptions, the Contractor must submit an updated schedule on a monthly basis or as otherwise specified by the City until completion of the Work. The updated schedule must show the progress of work as of the date specified in the updated schedule and its relation to milestone dates. c. Float. The schedule must show early and late completion dates for each task. The number of days between these dates will be designated as “Float”. The Float will be designated to the Project and will be available to both the City and the Contractor as needed to complete the Work in accordance with the Contract. d. Failure to Submit Schedule. If the Contractor fails to submit schedules within the time periods specified in this section, or submits a schedule to which the City has taken uncorrected exceptions, the City may withhold payments to the Contractor until such schedules are submitted and/or corrected in accordance with the Contract Documents. e. Responsibility for Schedule. The Contractor will be solely and exclusively responsible for creating the schedule and properly updating it. The City may note exceptions to any schedule submitted by the Contractor. However, the Contractor will be solely responsible for determining the proper method for addressing such exceptions and the City’s review of the schedule will not create scheduling obligations of the City. DR A F T GP-38 of 48 SECTION IX MEASUREMENT AND PAYMENT 1. Measurement of Quantities. All work to be paid for at a contract price per unit of measurement will be measured by the Engineer in accordance with Section 9- 1.01, “Measurement of Quantities” of the Standard Specifications. When required by the Engineer, the operator of each vehicle weighed shall obtain a weight or load slip from the weigher and deliver said slip to the Engineer at the point of delivery of the material. All loads in vehicles hauled over streets and highways shall be legal loads and no payment will be made for the loads in excess of the legal load limits. Quantities of material wasted or disposed of in a manner not called for under the contract, or rejected loads of material, including material rejected after it has been placed by reason of the failure of the Contractor to conform to the provisions of the contract, or material not unloaded from the transporting vehicle, or material placed outside of the lines indicated on the plans or established by the Engineer, or material remaining on hand after completion of the work; will not be paid for and such quantities will be deducted from the final total quantities. No compensation will be allowed for hauling and disposing of rejected material. 2. Progress Payments. The City once in each month shall cause an estimate in writing to be made by the Engineer of the total amount of work done and the acceptable materials furnished and delivered by the Contractor on the ground and not used, to the time of such estimate, and the value thereof. The City shall retain five percent (5%) of such estimated value of the work done and fifty percent (50%) of the value of the materials so estimated to have been furnished and delivered and unused as aforesaid as part security for the fulfillment of the contract by the Contractor and shall pay monthly to the Contractor, while carrying on the Work, the balance not retained, as aforesaid, after deducting therefrom all previous payments and all sums to be kept or retained under the provisions of the contract. No such estimate or payment shall be required to be made when, in the judgment of the Engineer, the work is not processing in accordance with the provisions of the contract, or when in the Engineer’s judgment the total value of the work done since the last estimate amounts to less than three hundred dollars ($300). No such estimate or payment shall be construed to be an acceptance of any defective work or improper materials. For any monies earned by the Contractor and withheld by the City to ensure the performance of the contract, the Contractor may, at Contractor’s request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Chapter 13 (commencing with Section 4590), Division 5, Title 1 of the Government Code of the State of California. 3. Scope of Payment. The Contractor shall accept the compensation, as herein provided, in full payment for furnishing all materials, labor, tools, and equipment necessary for the completion of the contract; also for loss or damage arising from the nature of the Work, or from the action of the elements, except as hereinbefore provided, or from any unforeseen difficulties which may be encountered during the prosecution of DR A F T GP-39 of 49 the Work until the final acceptance by the City and for all risks of every description connected with the prosecution of the Work, also for all expenses incurred in the consequence of the suspension or discontinuance of the Work as herein specified; and for completing the work according to the plans and specifications. Neither the payment of any estimate nor of any retained percentage shall relieve the Contractor of any obligation to make good any defective work or material. 4. Stop Notice Retention. The City may at its option and at any time retain out of any amounts due the Contractor, sums sufficient to cover claims filed pursuant to Section 3179 et seq. of the Civil Code. 5. Progress Payment Deductions. The Contractor hereby agrees and acknowledges that progress payments are subject to deduction for failure to comply with certain Contract requirements which include but are not limited to traffic control, cleanliness/daily clean-up, “buttoning-up,” open trenches, environmental compliance, maintaining services, etc. In the event such non-compliance occurs, the City may cure these deficiencies with its own crews or with other contractors/vendors. The full cost the City incurs to cure these deficiencies will be deducted from the next progress payment. “Full costs” include all labor, materials, and equipment plus applicable “mark-ups,” including overhead, should the City perform the work with its own forces. Should the City elect to have the work performed by a contractor/vendor, the “full cost” will include the invoiced amount plus a 20 % mark-up to cover handling expenses for the City. 6. Acceptance of the Work. When the final inspection is completed and it has been determined that the Work is done in accordance with the plans and specifications, the Engineer will accept the Work and 95% of the payment based on the final quantities will be paid to the contractor, the balance will be paid 30 days after the Notice of Completion has been filed with the County and upon furnishing of the specified guaranty bond to the City. 7. Final Payment. Within thirty (30) days after the completion of the Work and its acceptance by the City, the Engineer will make a proposed final estimate in writing of the quantities of work done under the contract and the value of such work and will submit such estimate to the Contractor. Within thirty (30) days thereafter the Contractor shall submit to the Engineer the Contractor’s written approval of said proposed final quantities or a written statement of all claims, which he has for additional compensation claimed to be due under the contract. On the Contractor's approval or if he files no claims within said period of thirty (30) days, the Engineer will issue a final written estimate as submitted to the Contractor and the City shall pay the entire sum so found to be due after deducting therefrom all previous payments and all amounts to be kept and all amounts to be due after deducting therefrom all previous payments and all amounts to be kept and all amounts to be retained under the provisions of the contract. If the Contractor within said period of thirty (30) days files claims, the Engineer will issue as a semi-final estimate the proposed estimate submitted to the Contractor and the City will within thirty (30) days pay the sum found due thereon after deducting all prior payments and all amounts to be kept and retained under the provisions of the contract. DR A F T GP-40 of 48 The Engineer shall then consider and investigate the Contractor’s claims and shall make such revision in the said estimate as he may find to be due, and shall then make and issue the Engineer’s final written estimate. The City will pay the amount so found due, after deducting all previous payments and amounts to be retained under the contract. All prior partial estimate and payments shall be subject to correction in the final estimate and payment. The final estimate shall be conclusive and binding against both parties to the contract on all questions relating to the performance of the contract and the amount of work done thereunder and compensation therefore, except in the case of gross error. Payment on the semi-final estimate will be due within thirty (30) days from the date the same is issued by the Engineer. Payment on the final estimate is due within thirty (30) days from the date the same is issued. 8. Travel and Subsistence Payment. Travel and subsistence payments shall be made to each worker needed to execute the Work, as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Section 1773.8. 9. Notice of Potential Claim. The Contractor shall not be entitled to the payment of any additional compensation for any act, or failure to act, by the Engineer, including failure or refusal to issue a change order, or for the happening of any event, thing, occurrence, or other cause, unless the Contractor shall have given the Engineer due written notice of potential claim as hereinafter specified. The written notice of potential claim shall set forth the reasons for which the Contractor believes additional compensation will or may be due, the nature of the costs involved, and, insofar as possible, the amount of the potential claim. The notice as above required must have been given to the Engineer prior to the time that the Contractor shall have performed the Work giving rise to the potential claim for additional compensation, if based on an act or failure to act by the Engineer, or in all other cases within 15 days after the happening of the event, thing, occurrence, or other cause, giving rise to the potential claim. City may request additional information from Contractor regarding the Contractor's claim, which shall be provided, to City within 10 days of the request. It is the intention of this section that differences between the parties arising under and by virtue of the contract are brought to the attention of the Engineer at the earliest possible time in order that such matters may be settled, if possible, or other appropriate action promptly taken. The Contractor hereby agrees that they shall have no right to additional compensation for any claim that may be based on any such act, failure to act, event, thing or occurrence for which no written notice of potential claim as herein required was filed. 10. Claims. a. General. A “Claim” means a written demand or written assertion by Contractor to adjust, alter, modify, or otherwise change the Contract price or the Contract time, or both. DR A F T GP-41 of 49 All claims filed hereunder shall strictly comply with all requirements of the Contract Documents. In order to qualify as a Claim, the written demand must state that it is a claim submitted according to the terms of the Contract Documents. A letter, voucher, invoice, payment application, or other routine or authorized form of request for payment is not a Claim under the Contract Documents. If such a request is disputed as to liability or amount, then the disputed portion of the submission may be converted to a Claim under the Contract Documents by submitting a separate claim in compliance with claim submission requirements. A Claim must be stated with specificity, including identification of the event or occurrence giving rise to the Claim, the date of the event, and the asserted affect on the Contract price and the Contract time, if any. The Claim shall include adequate supporting data. Adequate supporting data for a Claim for an adjustment of the Contract time shall include scheduling data demonstrating the impact of the event on the controlling operation and completion of the Project. Adequate supporting data for a Claim for an adjustment in the Contract price shall include a detailed cost breakdown of items included within the Claim and documentation supporting each item of cost. Notwithstanding and pending the resolution of any Claim, the Contractor shall diligently prosecute the disputed work to final completion of the Work. Contractor shall impose the Claim notice and documentation requirements in this Contract on Contractor’s subcontractors of all tiers, and require them to submit to the Contractor all Claims against Contractor and/or the City within the times and containing the documentation required by these provisions. The Claim notice and documentation procedures described in these provisions applies to all claims and disputes arising under the Contract Documents, whether or not specifically referred to in any specific portion of the Contract. If additional information or details are required by the Engineer to determine the basis and amount of any Claims, the Contractor shall furnish additional information or details so that the additional information or details are received by the Engineer no later than the fifteenth calendar day after receipt of the written request form the Engineer. If the fifteenth day falls on a Saturday, Sunday, or legal holiday, then receipt of the information or details by the Engineer shall not be later than close of business of the next business day. Contractor understands and agrees that failure to submit the information and details to the Engineer within the time specified shall result in Contractor waiving that Claim. The Contractor and all subcontractors shall keep full and complete records of the costs and additional time incurred for any work for which a Claim for additional compensation is made. The Engineer or any designated claim investigator or auditor shall have access to those records and any other records as may be required b the Engineer or designated claim investigator to determine the facts or contentions involved in the claim(s). Contractor agrees that failure to permit access to those records waives Contractor’s Claims. DR A F T GP-42 of 48 The City of South San Francisco, or its authorized representatives, shall have access, upon reasonable notice, during normal business hours, to Contractor’s and subcontractors’ books, documents and accounting records, including, but not limited to, bid worksheets, bids, subcontractor bids and proposals, estimates, cost accounting data, accounting records, payroll records, time sheets, canceled checks, profit and loss statements, balance sheets, project correspondence including but not limited to all correspondence between Contractor and its sureties and subcontractors/vendors, project files, scheduling information, and other records of the Contractor and all subcontractors directly or indirectly pertinent to the work, original as well as change and claimed extra work, to verify and evaluate the accuracy of cost and pricing data submitted with any change order, prospective or completed, or any claim for which additional compensation has been requested or claim has been tendered. Such access shall include the right to examine and audit such records, and make excerpts, transcriptions and photocopies of the City’s cost. The parties agree that in the event Contractor or any subcontractor fails to comply with this section, it would be difficult for the City to determine its actual damages; therefore, Contractor agrees to pay the City, as liquidated damages, the sum of One Thousand Dollars ($1000.00), which Contractor agrees is reasonable under the circumstances, for each and every working day which Contractor or subcontractor fails or refuses to provide the City access to the materials specified in this section. b. Disputes. (1) Contract Interpretation Disputes. Should it appear to the Contractor that the work to be performed or any of the matters relative to the Contract Documents are not satisfactorily detailed or explained therein, or should any questions arise as to the meaning or intent of the Contract Documents, the Contractor shall give written notice to the City. The Contractor shall bear all costs incurred in giving such notice. All issues regarding the interpretation of the plans or specifications shall be referred to the City for interpretation. The City shall have the right but not the obligation to affirm or disaffirm any interpretation of the plans or specifications, which affirmance or disaffirmance shall be final. If the Contractor should disagree with the City’s decision, the Contractor’s sole and exclusive remedy is to file a Claim in accordance with these provisions. (2) Work Disputes. Should any disputes arise under the Contract Documents respecting the true value of any work performed, the implementation of the Work required by the Contract Documents, any Work omitted, any extra work which the Contractor may be required to perform or time extensions, respecting the size of any payment to the Contractor during the performance of the Contract Documents, or of compliance with Contract Document procedures, the dispute shall be decided by the City and its decisions shall be final and conclusive. If the Contractor disagrees with the City’s decision, the Contractor’s sole and exclusive remedy is to file a claim in accordance with these provisions. DR A F T GP-43 of 49 (3) Delays. As used herein, the following terms shall have the following meanings: “Excusable Delay” means any delay of the completion of the Project beyond the expiration of the Contract time caused by conditions beyond the control and without the fault or negligence of the Contractor such as strikes, embargoes, fire, unavoidable casualties, unusual delays in transportation, national emergency, and stormy and inclement weather conditions in which the Work cannot continue. The financial inability of the Contractor or any subcontractor and default of any subcontractor, without limitation, shall not be deemed conditions beyond the Contractor’s control. An Excusable Delay may entitle the Contractor to an adjustment in the Contract time. “Compensable Delay” means any delay of the completion of the Work beyond the expiration date of the Contract time caused by the gross negligence or willful acts of the City, and which delay is unreasonable under the circumstances involved, and not within the contemplation of the parties. A Compensable Delay may entitle the Contractor to an extension of the Contract time and/or Contract price. Except as provided herein, the Contractor shall have no claim for damage or compensation for any delay, interruption, hindrance, or disruption. “Unexcusable Delay” means any delay of the completion of the Project beyond the expiration of the Contract time resulting from causes other than those listed above. An Unexcusable Delay shall not entitle the Contractor to an extension of the Contract time or an adjustment of the Contract price. The Contractor may make a claim for an extension of the Contract time, for an Excusable Delay or a Compensable Delay, subject to the following: (i) If an Excusable Delay and a Compensable Delay occur concurrently, the maximum extension of the Contract time shall be the number of days from the commencement of the first delay to the cessation of the delay which ends last. (ii) If an Unexcusable Delay occurs concurrently with either an Excusable Delay or a Compensable Delay, the maximum extension of the Contract time shall be the number of days, if any, by which the Excusable Delay or the C0ompensable Delay exceeds the Unexcusable Delay. (iii) If an Unexcusable Delay occurs concurrently with both an Excusable Delay and a Compensable Delay, the maximum extension in the Contract time shall be the number of days, if any, by which the number of days determined pursuant to Subparagraph (ii) exceeds the number of days of the Unexcusable delay. (iv) For a Compensable Delay, the Contractor shall only be entitled to an adjustment in the Contract price in an amount equal to the actual additional labor costs, material costs, and unavoidable equipment costs incurred by the Contractor as a result of the Compensable Delay, plus the actual additional wages or salaries and fringe benefits and payroll taxes of supervisory and administrative DR A F T GP-44 of 48 personnel necessary and directly employed at the Project site for the supervision of the Work during the period of Compensable Delay. Except as provided herein, the Contractor shall have no claim for damage or compensation for any delay, interruption, hindrance, or disruption. There shall be no Compensable Delay unless the event or occurrence giving rise to the Compensable Delay extends the actual completion of the Project past the Contract time. The parties agree that the City’s exercise of its right to order changes in the Work, regardless of the extent and number of changes, or to suspend the work, is within the contemplation of the parties and shall not be the basis for any Claim or Compensable Delay. c. Claim Procedures. Should any clarification, determination, action or inaction by the City, or any event, in the opinion of the Contractor, exceed the requirements of or not comply with the Contract Documents, or otherwise result in the Contractor seeking additional compensation in time or money for any reason, (collectively “Disputed Work”), then the Contractor and the City shall make good faith attempts to resolve informally any and all such issues and/or disputes. The Contractor must file a written Notice of Potential Claim with the City before commencing the Disputed Work, or within seven (7) calendar days after Contractor’s first knowledge of the Disputed Work, whichever is earlier, stating clearly and in detail its objection and reasons for contending the Work or interpretation is outside the requirements of the Contract Documents. If a written Notice of Potential Claim is not filed within this period, or if the Contractor proceeds with the Disputed Work without first having filed the notice required by these provisions, the Contractor shall waive any rights to further claim on the specific issue. The City will review the Contractor’s timely notice of potential claim and provide a decision. The City may require supplemental information from the Contractor to clarify that contained in the Notice of Potential Claim. If, after receiving the City’s decision, the Contractor disagrees with the decision, the Contractor shall so notify the City, in writing, within seven (7) calendar days after receiving the decision, that a formal Claim will be filed. The Contractor shall submit the Claim in the form specified herein and all arguments, justification, costs or estimates, schedule analyses, and detailed documentation supporting the Contractor’s position within thirty (30) calendar days after receiving the City’s decision on the notice of potential claim. The Contractor’s failure to furnish notification within seven (7) calendar days and all justifying documentation within thirty (30) calendar days will result in the Contractor waiving all rights to the subject Claim. If Disputed Work persists longer than thirty (30) calendar days after receiving the City’s decision on the Notice of Potential Claim, then the Contractor shall, every thirty (30) calendar days until the Disputed Work ceases, submit to the City a document titled “Claim Update” which shall update and quantify all elements of the Claim as completely as possible. The Contractor’s failure to submit a Claim Update or to quantify all costs and impacts every thirty (30) days shall result in a waiver of that portion of the Claim for that thirty (30) calendar day period. Claims or Claim Updates stating that damages will be determined at a later date shall not comply with the requirements of these provisions and shall result in the Contractor waiving such Claim(s) and/or Claim Updates. DR A F T GP-45 of 49 All claims must be submitted to Engineer before the issuance of the final estimate. Contractor hereby expressly waives all Claims not submitted, in complete and proper form, on or before the date of issuance of the final estimate. Upon receipt of the Contractor’s formal Claim including all arguments, justification, costs or estimates, schedule analyses, and documentation supporting the Contractor’s position as previously stipulated, the City or its designate will review the Claim and render a final determination according to the processing and review procedures listed in Section IX-12, “Claims Processing and Review” of these General Provisions. No costs arising out of or in connection with the performance of Claims of any nature, other than those specifically listed herein may be recovered by the Contractor. Except where provided by law, or elsewhere in these Contract Documents (if applicable), the City shall not be liable for special or consequential damages, and Claims shall not include special or consequential damages. d. Claim Format. The Contractor shall submit the Claim justification in the following format: (1) Cover letter and certification of the accuracy of the contents of the Claim; (2) Summary of Claim including underlying facts, entitlement, quantum calculations, and Contract Document provision supporting relief; (3) List of documents relating to the Claim, including plans, specifications, clarifications/requests for information, schedules and others; (4) Chronology of events and correspondence; (5) Analysis of Claim merit; (6) Analysis of Claim costs; (7) Attached supporting documents referenced in item (3) above. e. Exclusive Remedy. The Contractor’s performance of its duties and obligations specified in these provisions and submission of a Claim as provided in these provisions is the Contractor’s sole and exclusive remedy for the payment of money, extension of time, adjustment or interpretation of Contract Documents’ terms, or other contractual or tort relief arising from the Contract Documents. This exclusive remedy and the limitation of liability (expressed herein and elsewhere throughout the Contract Documents) apply notwithstanding the completion, termination, suspension, cancellation, breach or rescission of the Work or the Contract Documents, negligence or strict liability by the City, its representatives, consultants or agents, or the transfer of the Work or the Project to the City for any reason whatsoever. The Contractor waives all claims of waiver, estoppel, release, bar, or any other type of excuse for non-compliance with the Claim submission requirements. Compliance with the notice and Claim submission DR A F T GP-46 of 48 procedures described in these provisions is a condition precedent to the right to commence litigation, file a Government Code Claim, or commence any other legal action. No Claim or issues not raised in a timely protest and timely Claim submitted under these provisions may be asserted in any Government Code Claim, subsequent litigation, or legal action. The City shall not have deemed to waive any provision under this section, if at the City’s sole discretion, a Claim is accepted in a manner not in accord with this section. f. Mediation. All Claims not subject to the Claim resolution procedures set forth in these provisions shall, as a condition precedent to litigation thereon, first be mediated. Mediation shall be non-binding and utilize the services of a mediator mutually acceptable to the parties, and, if the parties cannot agree, a mediator selected by the American Arbitrator Association from its panel of approved mediators trained in construction industry mediation. All statutes of limitation shall be tolled from the date of the demand for mediation until a date two weeks following the mediation’s conclusion. All unresolved claims shall be submitted to the same mediator. The cost of mediation shall be equally shared. 11. False Claims Affidavit. California Penal Code Section 72 provides that any person, who presents for payment with intent to defraud any City, any false or fraudulent claim, bill, account, voucher, or writing, is punishable by fines not exceeding ten thousand dollars ($10,000) and/or imprisonment in the state prison. Government Code Sections 12650 et seq. (California False Claims Act), pertains to civil penalties that may be recovered from persons (including corporations, etc.) for presenting a false claim for payment or approval, presents a false record or statement to get a false claim paid or approved, or other acts, to any official or employee of any political subdivision of the State of California. Any person or corporation violating the provisions of Government Code Section 12650 et seq., shall be liable for three times the amount of the damages of the political subdivision, plus a civil penalty, plus costs. Contractor agrees that any costs or expenses incurred by the City in reviewing or auditing any claims that are not supported by the Contractor’s cost accounting or other records, or the Contract, shall be deemed to be damages incurred by the City within the meaning of the California False Claims Act. All Claims by Contractor shall include the following certification, properly completed and executed by Contractor or an officer of Contractor: I, __________________, BEING THE _________________(MUST BE AN OFFICER) OF _______________________(CONTRACTOR), DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA, AND DO PERSONALLY CERTIFY AND ATTEST THAT I HAVE THOROUGHLY REVIEWED THE ATTACHED CLAIM FOR ADDITIONAL COMPENSATION AND/OR EXTENSION OF TIME, AND KNOW ITS CONTENTS, AND SAID CLAIM IS TRUTHFUL AND ACCURATE; THAT THE AMOUNT REQUESTED ACCURATELY REFLECTS THE CONTRACT ADJUSTMENT FOR WHICH THE OWNER IS LIABLE; AND, FURTHER, THAT I AM FAMILIAR WITH CALIFORNIA PENAL CODE SECTION 72 AND CALIFORNIA GOVERNMENT CODE SECTION 12650, ET SEQ., PERTAINING TO FALSE CLAIMS, AND FURTHER KNOW AND DR A F T GP-47 of 49 UNDERSTAND THAT SUBMISSION OR CERTIFICATION OF A FALSE CLAIM MAY LEAD TO FINES, IMPRISONMENT AND/OR OTHER SEVERE LEGAL CONSEQUENCES. SIGNATURE LINES WILL BE ADDED HERE 12. Claims Processing and Review. The review and treatment of Contractor Claims up to three hundred seventy-five thousand dollars ($375,000) are governed by California Public Contract Code Sections 20104 et seq., the relevant positions of which are summarized below. In addition to these statutory provisions, the City and Contractor hereby agree by contract to a procedure for the review of claims over three hundred seventy-five thousand dollars ($375,000). Claims, then, shall be processed and reviewed as follows: a. For claims of less than fifty thousand dollars ($50,000), the City will respond in writing within forty-five (45) days of its receipt of the claim, or may request, in writing, within thirty (30) days of its receipt of the claim, submission of additional documentation supporting the claim or relating to defenses or claims the City may have against the Contractor. (1) If such additional documentation is requested by the City, it shall be provided by the Contractor within twenty (20) days of its receipt of the request from the City or as otherwise mutually agreed upon by the City and the Contractor. (2) Following the Contractor’s submission of all requested additional documentation, the City will respond to the claim within fifteen (15) days or within the period of time taken by the Contractor in producing the additional documents, whichever is longer. b. For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred and seventy-five thousand dollars ($375,000), the City will respond in writing within sixty (60) days of its receipt of the claim, or may request, in writing, within thirty (30) days of receipt of the Claim, submission of additional documentation supporting the Claim or relating to defenses or Claims the City may have against the Contractor. (1) If such additional documentation is requested by the City, it shall be provided by the Contractor within thirty (30) days of its receipt of its receipt of the request or as otherwise mutually agreed upon by the City and the Contractor. (2) Following the Contractor’s submission of all requested additional documentation, the City will respond to the claim within thirty (30) days, or within the period of time taken by the Contractor in producing the additional documentation, whichever is longer. c. For claims over three hundred and seventy-five thousand dollars ($375,000), the City will respond in writing within one hundred and twenty (120) days of its receipt of the claim, or may request in writing, within forty-five (45) days of receipt of DR A F T GP-48 of 48 the Claim, submission of additional documentation supporting the claim or relating to defenses or claims the City may have against the Contractor. (1) If such additional documentation is requested by the City, it shall be provided by the Contractor within thirty (30) days of its receipt of the request or as otherwise mutually agreed upon by the City and the Contractor. (2) Following the Contractor’s submission of all requested additional documentation, the City will respond to the Claim within thirty (30) days, or within the period of time taken by the Contractor in producing the additional documentation, whichever is longer. 13. Extra Work. New and unforeseen items of work will be classed as extra work when they cannot be covered by any of the various items for which there is a bid price or by combinations of such items. The Contractor shall do such extra work and furnish such materials and equipment therefore, as may be required in writing by the Engineer, but he shall not do extra work except upon written order from the Engineer, and in the absence of such written order he shall not be entitled to payment for such extra work. All bills for extra work done shall be filed in writing with the Engineer. For such extra work the Contractor shall receive compensation at the prices previously agreed upon in writing, or upon a failure to agree upon prices, he shall be paid on force account, as provided in Section IX- 14, “Force Account Work” of these General Provisions. All extra work shall be adjusted daily upon report sheets furnished to the Engineer by the Contractor and signed by both parties which daily reports shall thereafter be considered the true record of extra work done. 14. Force Account Work. Where payment is to be made on a force account basis, the Contractor shall receive the actual cost of all material, labor and rented equipment furnished by the Contractor as shown by paid vouchers, plus fifteen percent (15%); provided, however, that the City reserves the right to furnish such materials required as it seems expedient, and the Contractor shall have no claim for profit on the cost of such materials. For use of equipment owned by the Contractor he shall be paid the current prices prevailing in the locality, which shall have been previously determined and agreed upon in writing by the Contractor, plus fifteen percent (15%). When work is performed by force account, in addition to the actual cost of labor, the City will reimburse the Contractor for compensation insurance payments; contributions made to the State as required by the provisions of the Unemployment Reserve Act, Chapter 352, Statutes of 1935, as amended; and for taxes paid to the Federal Government as required by the Social Securities Act approved August 14, 1935, as amended. The payment of fifteen percent (15%) in addition to the actual cost of all material, labor, and rented equipment, as herein provided, shall include full allowance to the Contractor for overhead and profit on the force account work and full compensation to the Contractor for premiums paid on any other insurance of any nature which the DR A F T GP-49 of 49 Contractor may be required to carry or which he may elect to carry; and for additional premiums paid on faithful performance and payment bonds required by reason of the increases in the amount of work to be performed over and above that called for in the original contract. All force account work shall be adjusted daily upon report sheets, furnished to the Engineer by the Contractor and signed by both parties, which daily reports shall thereafter be considered the true record of force account work done. If force account work is done on the contract the Contractor shall furnish to the Engineer three (3) copies of a certificate from the insurance company showing the compensation insurance rates to be charged on the various classes of work to assist in verification of the Contractor’s charges for extra work and force account. [END OF GENERAL PROVISIONS] 2703988.1 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-318 Agenda Date:3/22/2017 Version:1 Item #:10. Motion to approve the Minutes from the meeting of January 25, 2017. City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-300 Agenda Date:3/22/2017 Version:1 Item #:11. Motion confirming payment registers for March 22, 2017.(Richard Lee, Director of Finance) The payments shown in the attached payment register are accurate and sufficient funds were available for payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ Payment Listing by Department for City Council Review Payments issued between and2/27/2017 3/13/2017 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION CITY ATTORNEY MEYERS, NAVE, RIBACK 3/10/2017 2572452017010195 E 100-04110-5003 55,491.17 JAN2017 CITY ATTY FEES 405-001 CITY ATTORNE MICHAEL MASSONI 3/1/2017 25700402/16/17 E 100-04110-5080 250,000.00 LEGAL SETTLEMENT Payments issued for CITY ATTORNEY $305,491.17 CITY CLERK NEOPOST USA INC 3/8/2017 25717454658685 E 100-02110-5027 6.66 APR17-JUN17 STANDARD MAINTENANCE- POSTA VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-02110-5071 104.77 CITYWIDE IPHONES, IPADS, MIFI/DATA Payments issued for CITY CLERK $111.43 CITY COUNCIL NEOPOST USA INC 3/8/2017 25717454658685 E 100-01110-5027 3.78 APR17-JUN17 STANDARD MAINTENANCE- POSTA PENINSULA YELLOW CAB 3/10/2017 25725201312017 E 100-01110-5032 65.00 PENINSULA YELLOW CAB -- DEC 2016 AND JAN 20 RICHARD GARBARINO 3/10/2017 25723102/02-02/28/17 E 100-01110-5031 225.77 RG -- MILEAGE REIMBURSEMENT FOR FEBRUARY 3/10/2017 25723102/22/17 E 100-01110-5031 33.81 RG -- AT&T FAX EXPENSE REIMBURSEMENT FOR C SMART & FINAL STORES LLC 3/8/2017 257194CC342483 E 100-01110-5020 42.65 AH- COUNCIL MEETING REFRESHMENTS SOROPTIMIST INTL OF NORTH SMC 3/1/2017 25702003/03/17 E 100-01110-5030 125.00 RG, KM, LN, PG, MA -- 12TH ANNUAL SOROPTOM SSF CHAMBER OF COMMERCE 3/10/2017 25726311847 E 100-01110-5030 675.00 PG, LN, MA, RG, KM -- 2017 CHAMBER OF COMM SSF POLICE ASSOCIATION 3/1/2017 257026030517 E 100-01110-5031 140.00 PG, KM, RG, LN, MF, ML -- POLICE ASSOC ST PATR SSF ROTARY CLUB 3/10/2017 25726403/02/17 CM E 100-01110-5031 70.00 KM, MF, RG -- MATTEO RIZZO/ROTARY CLUB'S "S VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-01110-5071 300.91 CITYWIDE IPHONES, IPADS, MIFI/DATA Payments issued for CITY COUNCIL $1,681.92 CITY MANAGER 15FIVE 3/10/2017 257272CC343913 E 100-05110-5033 35.40 MF -- 15FIVE SUBSCRIPTION FOR DECEMBER 2016 ADDUCI STUDIOS, INC. 3/10/2017 25720516-2986 E 100-05110-5025 440.00 LA -- ADDUCI STUDIOS -- SSF BIOTECH NEWSLTR - ADOBE SYSTEMS 3/1/2017 257034CC342748 E 100-05110-5001 69.99 MF -- ADOBE PDF PACK SUBS CANVA.COM 3/1/2017 257034CC343461 E 100-05110-5024 12.95 LA -- CANVA.COM GRAPHIC DESIGN MONTHLY SU CONSTANT CONTACT, INC. 3/1/2017 257034CC343497 E 100-05110-5021 195.00 LA -- CONSTANT CONTACT COMMUNITY BUSINES CREATIVE SOLUTIONS NETWORK INC3/1/2017 25699482282 E 100-05130-5005 55.00 LA -- CREATIVE SOLUTIONS EDITORIAL PROOFREA 3/10/2017 25722282450 E 100-05130-5001 110.00 LESLIE ARROYO -- CREATIVE SOLUTIONS SSF NEW Tuesday, March 14, 2017 Page 1 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco CITY MANAGER DESIGNOSAUR GRAPHICS, INC 3/1/2017 257034CC343494 E 100-05130-5005 900.00 LA -- DESIGNOSAUR GRAPHICS -- SSF PROUD & ST 3/1/2017 257034CC343498 E 100-05110-5025 650.00 LA -- DGI 2016 HOLIDAY STREET BANNERS: DESIG FEDEX 3/1/2017 257034CC343495 E 100-05130-5005 65.25 LA -- FED EX DELY OF EMPLOYEE TOWN HALL POS NATIONAL ASSOCIATION OF 3/1/2017 257034CC343530 E 100-05130-5005 145.00 LA -- NATL ASSOC OF GOV COMMUNICATORS (NA READYREFRESH 3/10/2017 25725707B0030587240 E 100-05110-5031 46.76 ECD & CM -- READY REFRESH WATER DISPENSER 3/10/2017 25725707B0030587265 E 100-05110-5031 86.90 CM & ECD READY REFRESH WATER REFILL & SERV REDWOOD CITY-SAN MATEO COUNTY 3/10/2017 257272CC344034 E 100-05110-5032 700.00 MF -- RWC CHAMBER PROGESS SEMINAR 4/21 TO ROSA ACOSTA 3/10/2017 25720302/23-02/24/16 E 100-05110-5031 52.70 CONFERENCE REIMBURSEMENT - RA SOUTH CITY LUMBER AND SUPPLY 3/10/2017 257262910911 E 100-05130-5005 29.46 LA -- SO. CITY LUMBER -- STREET BANNER INSTAL SPROUT SOCIAL 3/1/2017 257034CC343499 E 100-05110-5001 118.00 LA --- SPROUT SOCIAL DELUXE PLAN & ADDITION SSF POLICE ASSOCIATION 3/1/2017 257026030517 E 100-05110-5031 70.00 PG, KM, RG, LN, MF, ML -- POLICE ASSOC ST PATR SSF ROTARY CLUB 3/10/2017 25726403/02/17 CM E 100-05110-5031 35.00 KM, MF, RG -- MATTEO RIZZO/ROTARY CLUB'S "S UNITED AIRLINES 3/10/2017 257272CC343912 E 100-05110-5032 60.00 MF -- UNITED AIRLINES BAGGAGE FEE OF $60.00 VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-05110-5071 471.91 CITYWIDE IPHONES, IPADS, MIFI/DATA Payments issued for CITY MANAGER $4,349.32 ECONOMIC & COMMUNITY DEVELOPMENT 4LEAF INC. 3/8/2017 257123J0596-17A E 100-10520-5005 1,632.42 BUILDING PLAN REVIEW SERVICES 01/01/17-01/3 ASSOCIATED RIGHT OF WAY SVCS 3/10/2017 257210000000014857 E 100-10115-5005 7,125.00 APPRAISAL SERVICES APN -012-315-070 3/10/2017 257210retainage 0000000148E 100-10115-5005 375.00 APPRAISAL SERVICES (APN 012-315-070 RETAINA CALED 3/8/2017 257136200000673 E 100-10110-5032 1,390.00 CALED CONFERENCE FOR D. TALAVERA & E. LUCE CALIFORNIA LIFE SCIENCES 3/1/2017 2569872016-041097 E 100-10110-5031 1,000.00 MEMBERSHIP RENEWAL 2/2/17 - 2/1/18 CDW GOVERNMENT LLC 3/10/2017 257215GSN9600 E 100-10520-5045 981.90 MS OFFICE PRO PLUS 2016 - BUILDING CEDRIC MCNICOL 3/8/2017 25716802/09/17 E 100-10520-5021 32.75 REIMBURSEMENT FOR MOISTURE METER PURCH CITY MECHANICAL INC 3/10/2017 25721635939 E 100-10110-5021 1,291.24 306 SPRUCE - HVAC QUARTERLY MAINTENANCE CSG CONSULTANTS INC 3/8/2017 25714110419 E 100-10520-5005 340.00 BUILDING INSPECTION SERVICES GENENTECH 11/ 3/8/2017 25714110420 E 100-10520-5005 4,165.00 BUILDING INSPECTION SERVICES 2016 GENENTEC 3/8/2017 25714110901 E 100-10520-5005 5,270.00 BUILDING INSPECTION SVCS GENENTECH 12/31/1 3/8/2017 25714110902 E 100-10520-5005 595.00 BUILDING INSPECTION SERVICES 2017 GENENTEC 3/8/2017 257141B161146 E 100-10520-5005 10,045.05 BUILDING REGULAR PLAN REVIEW SERVICES 12/0 3/8/2017 257141B161147 E 100-10520-5005 11,130.80 BUILDING EXPEDITE PLAN REVIEW SERVICES 12/0 3/8/2017 257141B161148 E 100-10520-5005 109,829.49 BUILDING EXPEDITE PLAN REVIEW SERVICES GEN Tuesday, March 14, 2017 Page 2 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT CSG CONSULTANTS INC 3/8/2017 257141B170097 E 100-10520-5005 6,045.94 BUILDING PLAN REVIEW SERVICES REGULAR 01/0 3/8/2017 257141B170098 E 100-10520-5005 4,560.08 BUILDING PLAN REVIEW SERVICES EXPEDITE 01/0 3/8/2017 257141B170099 E 100-10520-5005 4,512.53 BUILDING PLAN REVIEW SERVICES GENENTECH E 3/8/2017 257141B170100 E 100-10520-5005 13,715.48 BUILDING PLAN REVIEW SERVICES REGULAR GEN ECONOMIC & PLANNING SYSTEMS IN3/10/2017 257227151161-3 E 100-10110-5005 9,117.71 FY 15-16 ECONOMIC PLANNING SYSTEMS -ECON GOLDEN BAY CONSTRUCTION, INC 3/10/2017 2572339022 E 222-10324-5001 30,924.40 FY 16 17 CDBG CONTRIBUTION FOR ADA RAMPS MAZE & ASSOCIATES 3/1/2017 25700622490 E 241-10880-5007 30.00 JAN2017 SINGLE AUDIT SERVICES FOR YE 06/30/1 MEYERS, NAVE, RIBACK 3/1/2017 2570082017010219 E 100-10110-5003 2,736.00 JAN2017 CITY ATTNY FEES - 405.99013 SA 3/1/2017 2570082017010220 E 100-10110-5003 1,111.50 JAN2017 CITY ATTNY FEES - 405.99019- SA 3/8/2017 2571702017010197 E 270-10415-5003 930.00 JAN 2017 LEGAL SERVICES REIMB 405.1092 3/8/2017 2571702017010198 E 270-10414-5003 245.00 JAN2017 LEGAL SVCS REIMB 405.1203 -263 S MA 3/8/2017 2571702017010200 E 270-10415-5003 269.50 JAN2017 LEGAL SVCS REMB 405.1235- 300 MILLE 3/8/2017 2571702017010201 E 270-10415-5003 1,026.50 JAN2017 LEGAL SVCS REIMB - 405.1247 SARES-RE 3/8/2017 2571702017010202 E 270-10415-5003 3,192.50 JAN2017 LEGAL SERVICES REIMB 405.1251 150 AI 3/8/2017 2571702017010203 E 270-10415-5003 441.00 JAN2017 LEGAL SVC REIMB 405.1257 DAYS INN H 3/8/2017 2571702017010205 E 270-10415-5003 494.00 JAN2017 CITY ATTY SERVICES 405.1260 GREENLA 3/8/2017 2571702017010208 E 270-10415-5003 392.00 JAN 2017 LEGAL SVCS REIMB - 405.1263 3/8/2017 2571702017010209 E 270-10415-5003 1,715.50 JAN2017 LEGAL SVCS REIMB - 405.1265 - COSTCO 3/8/2017 2571702017010210 E 270-10415-5003 122.50 JAN2017 LEGAL SVCS REIMB - 405.1266 BUS TOU 3/8/2017 2571702017010211 E 270-10413-5003 1,325.50 JAN2017 LEGAL SVCS REIMB - 405.1267- 2 TOWE MICHAEL BAKER INTL, INC 3/10/2017 257246965914 E 222-10310-5005 4,751.85 FY 15-16 MICHAEL BAKER INTERNATIONAL FOR C 3/10/2017 257246969772 E 222-10310-5001 8,583.20 FY 16-17 CDBG CONSULTING ADMINISTRATIVE S MICHAEL LAPPEN 3/10/2017 25724102/23/17 E 100-10115-5031 132.87 STATEMENT OF EXP FOR MIKE L. (2/17) -ATTENDE NEOPOST USA INC 3/8/2017 25717454658685 E 100-10110-5027 3.67 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 100-10520-5027 2.37 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 100-10410-5027 21.06 APR17-JUN17 STANDARD MAINTENANCE- POSTA OFFICE DEPOT INC 3/1/2017 257010894573659001 E 100-10110-5020 121.99 OFFICE SUPPLIES FOR ECD DEPT. 3/1/2017 257010896745777001 E 100-10110-5020 120.16 OFFICE SUPPLIES FOR THE ECD DEPT. 3/10/2017 257249908682040001 E 100-10110-5020 135.33 OFFICE SUPPLIES FOR ECD DEPT. PACIFIC TRUCK CENTER 3/8/2017 257176P16-0079 R 100-10410-35103 920.00 REFUND FILING FEES READYREFRESH 3/10/2017 25725707B0030587240 E 100-10115-5031 46.76 ECD & CM -- READY REFRESH WATER DISPENSER 3/10/2017 25725707B0030587265 E 100-10115-5031 86.91 CM & ECD READY REFRESH WATER REFILL & SERV Tuesday, March 14, 2017 Page 3 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT SOPHEAP MIN 3/8/2017 257172B16-0882 R 100-10520-35104 92.08 CANCELLED PERMIT REFUND 58 ESCANYO SOUTH CITY LUMBER AND SUPPLY 3/8/2017 257185895942 E 100-10520-5021 311.42 HARD HATS FOR INSPECTORS SPECIALTY'S CAFE & BAKERY 3/10/2017 257272cc343995 E 100-10110-5031 187.40 ED-ECD DIVISION HEAD RETREAT-7 ATTENDEES STAPLES BUSINESS ADVANTAGE 3/8/2017 2571888042909230 E 100-10520-5020 991.63 MISC OFFICE SUPPLIES SWINERTON MGMT & CONSULTING 3/10/2017 25726716100079-001 E 100-10115-5005 13,723.50 ON-CALL SERVICES AGREEMENT FY 2016-17 TIM ROSE 3/10/2017 257259P14-0055 E 270-10415-5035 2,000.00 CITY ATTORNEY REIMBURSEMENT - 1 SO LINDEN 3/10/2017 257259P14-0055 R 100-10410-35103 -100.00 CITY ATTORNEY REIMBURSEMENT - 1 SO LINDEN VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-10115-5071 20.04 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-10410-5071 98.13 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-10520-5071 556.85 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-10411-5071 70.14 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-10110-5071 70.76 CITYWIDE IPHONES, IPADS, MIFI/DATA Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $271,059.41 FINANCE AMAZON.COM 3/8/2017 257194CC343630 E 100-06210-5021 8.25 AT- OPERATING SUPPLIES 3/8/2017 257194CC343631 E 100-06210-5021 76.52 AT- OPERATING SUPPLIES CITY OF REDWOOD CITY 3/10/2017 257218BR42825 E 100-06210-5033 200.00 PUBLIC SECTOR LEADERSHIP ACADEMY 2016 CSMFO 3/8/2017 2571432017 LINDA FUJITOMI E 100-06210-5031 110.00 CSMFO MEMBERSHIP RENEWAL 3/8/2017 2571432017 STEVEN LEW E 100-06210-5031 110.00 CSMFO MEMBERSHIP RENEWAL MAZE & ASSOCIATES 3/1/2017 25700622490 E 100-06210-5007 4,268.00 JAN2017 SINGLE AUDIT SERVICES FOR YE 06/30/1 MMANC 3/8/2017 257194CC343629 E 100-06210-5033 20.00 AT- REGISTRATION LUNCH AND LEARN 2/1/17 NBS GOVERNMENT FINANCE GROUP 3/10/2017 25724711700207 E 100-06110-5005 9,060.00 FEE STUDY & DEVELOPMENT IMPACT FEE UPDAT NEOPOST USA INC 3/8/2017 25717454658685 E 100-06210-5027 110.47 APR17-JUN17 STANDARD MAINTENANCE- POSTA OFFICE DEPOT INC 3/3/2017 257091902699715001 E 100-06210-5020 -8.73 CREDIT FOR INV 902013951001 READYREFRESH 3/8/2017 25717907B0030587083 E 100-06210-5021 59.18 1/25-2/24/17 WATER COOLER RENTAL/REFILL -FI RELYCO SALES, INC. 3/1/2017 257017SIN100245 E 100-06210-5021 803.24 ENVELOPES FOR AP AND PAYROLL STAPLES BUSINESS ADVANTAGE 3/10/2017 2572658043335684 E 100-06210-5020 74.99 OFFICE SUPPLIES VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-06110-5071 74.04 CITYWIDE IPHONES, IPADS, MIFI/DATA Payments issued for FINANCE $14,965.96 Tuesday, March 14, 2017 Page 4 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco FIRE CITY OF REDWOOD CITY 3/10/2017 257218BR42825 E 100-11110-5033 175.00 PUBLIC SECTOR LEADERSHIP ACADEMY 2016 COMCAST CABLE COMMUNICATION IN3/8/2017 2571398155 20 044 0475707 E 100-11720-5045 120.73 HIGH SPEED INTERNET - FS 65 3/8/2017 2571398155 20 044 0475715 E 100-11720-5045 120.73 HIGH SPEED INTERNET FS 62 3/8/2017 2571398155 20 044 0475723 E 100-11720-5045 120.73 HIGH SPEED INTERNET FS 64 COSTCO 3/10/2017 257272cc343983 E 100-11710-5021 133.43 LD - JAN 2017 CPTF FOOD (8) GALLS SAN FRANCISCO 3/10/2017 257272cc344266 E 100-11611-5021 88.49 RW-OPERATING SUPPLIES BLS AMBULANCE EAR P KAISER PERMANENTE - OHSS 3/10/2017 257239320900248601 E 100-11110-5036 2,380.50 FEBRUARY 2017 PRE EMPLOYMENT PHYSICAL LEXISNEXIS 3/10/2017 257272cc344005 E 100-11210-5021 50.00 LD - DATA MANAGEMENT SERVICE CODE ENFORC NELSON ARANDA 3/10/2017 25720902/23-03/03/17 E 100-11210-5033 158.00 HAZMAT FRA COURSE & TOLL FEE NEOPOST USA INC 3/8/2017 25717454658685 E 100-11110-5027 15.07 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 100-11210-5027 129.27 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 100-11223-5027 8.58 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 100-11610-5027 1.81 APR17-JUN17 STANDARD MAINTENANCE- POSTA NORCAL FPO ASSOCIATION 3/10/2017 257272cc343991 E 100-11210-5022 114.80 LD - 2016 CALIFORNIA FIRE INSPECTOR GUIDE PENINSULA UNIFORMS & EQUIP INC3/10/2017 257272cc344001 E 100-11210-5034 156.55 LD - BOOTS PETCO 3/10/2017 257272cc343982 E 100-11710-5021 69.58 LD - K-9 FOOD RESOLVE INSURANCE SYSTEMS 3/10/2017 257258January 2017 E 100-11610-5005 4,706.82 AMBULANCE BILLING SVCS - JANUARY 2017 SOUTH CITY LUMBER AND SUPPLY 3/8/2017 257185907150 E 100-11223-5021 65.54 RAIN GEAR FOR E-WASTE STAPLES CREDIT PLAN 3/10/2017 257272cc344006 E 100-11210-5020 70.64 LD - DISPLAY BOARD FOR CPTF TRAVIS HIGDON 3/1/2017 25699812/09/16 E 100-11610-5033 200.00 STAFF DEVELOPMENT-T HIGDON PARAMEDIC RE VERIZON WIRELESS 3/1/2017 2570399779532675 E 100-11610-5071 7.02 DATA CHARGES - FIRE 3/8/2017 2571979780508412 E 100-11223-5071 38.45 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-11210-5071 716.26 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-11110-5071 375.47 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-11720-5071 85.92 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-11710-5071 1,567.77 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-11310-5071 41.09 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-11611-5071 382.71 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-11610-5071 718.08 CITYWIDE IPHONES, IPADS, MIFI/DATA Payments issued for FIRE $12,819.04 Tuesday, March 14, 2017 Page 5 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco HUMAN RESOURCES MEYERS, NAVE, RIBACK 3/8/2017 2571702017010216 E 100-09110-5003 4,086.00 JAN 2017 SSF CITY ATTY FEES 405-252 NEOPOST USA INC 3/8/2017 25717454658685 E 100-09110-5027 3.61 APR17-JUN17 STANDARD MAINTENANCE- POSTA PREFERRED ALLIANCE, INC 3/10/2017 2572530128368-IN E 100-09110-5001 361.50 JANUARY PRE EMPLOYMENT DRUG SCREEN & NO QUILL CORPORATION 3/10/2017 2572563898087 E 100-09110-5020 -316.04 OFFICE SUPPLIES - CREDIT 3/10/2017 2572564253174 E 100-09110-5020 70.17 OFFICE SUPPLIES 3/10/2017 2572564298378 E 100-09110-5020 196.64 OFFICE SUPPLIES 3/10/2017 2572564306996 E 100-09110-5020 22.19 OFFICE SUPPLIES 3/10/2017 2572564341049 E 100-09110-5020 39.99 OFFICE SUPPLIES VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-09110-5071 87.45 CITYWIDE IPHONES, IPADS, MIFI/DATA WISE CONSULTING ASSOCIATES INC3/10/2017 25727927949 E 100-09110-5001 5,195.14 PROF SVCS- HCM PROJECT - INITIATION/DISCOVE Payments issued for HUMAN RESOURCES $9,746.65 INFORMATION TECHNOLOGY AZTECA SYSTEMS INC 3/3/2017 25705512929 E 785-16110-5040 21,690.00 CITYWORKS ANNUAL RENEWAL CDW GOVERNMENT LLC 3/10/2017 257215GWV5140 E 785-16110-5041 1,174.44 RSA TOKENS FOR CITRIX CLIENTFIRST TECHNOLOGY CONSULT3/10/2017 2572197362 E 785-16110-5001 990.00 TELECOM SERVICE AUDITING COMCAST CABLE COMMUNICATION IN3/8/2017 2571398155 20 044 0622357 E 785-16110-5071 248.55 INTERNET TERRABAY DANIEL WOLDEMICHAEL 3/1/2017 25704201/01-01/31/17 E 785-16110-5031 119.88 MILEAGE REIMBURSEMENT- D. WOLDEMICHAEL - DGI 3/1/2017 257034CC343557 E 785-16110-5005 250.00 LA- ENGAGE SSF LOGO CREATION GRANICUS, INC. 3/3/2017 25707281934 E 785-16110-5040 500.00 MONTHLY MANAGED SVC - WEBSITE GOVT TRAN 3/3/2017 25707282306 E 785-16110-5040 1,013.04 ANNUAL RENEWAL- MONTHLY MANAGED SERVIC 3/8/2017 25715283225 E 785-16110-5040 500.00 MONTHLY MANAGED SVC-WEBSITE GOV'T TRANS KELSO COMMUNICATIONS 3/8/2017 257160I2017019 E 785-16110-5005 2,867.39 TELECOMMUNICATIONS MAINTENANCE 3/10/2017 257240I2017013 E 785-16110-5071 312.50 CITY PHONES - PD NEW JACK, HR DIGITAL TO ANA NEOPOST USA INC 3/8/2017 25717454658685 E 785-16110-5027 0.22 APR17-JUN17 STANDARD MAINTENANCE- POSTA READYREFRESH 3/3/2017 25709917A0023270820 E 785-16110-5020 45.82 WATER COOLER RENTAL & WATER 3/8/2017 25717917B0023270820 E 785-16110-5020 32.15 WATER COOLER RENTAL VERIZON WIRELESS 3/8/2017 2571979780508412 E 785-16110-5071 306.87 CITYWIDE IPHONES, IPADS, MIFI/DATA ZOLL DATA SYSTEMS 3/10/2017 2572809034005 E 785-16110-5040 9,471.90 ZOLL RESCUENET MAINTENANCE YEARLY RENEW 3/10/2017 2572809035481 E 785-16110-5040 852.30 ANNUAL ICC RENEWAL - FIRE 3/10/2017 2572809035504 E 785-16110-5040 1,405.70 ZOLL RESCUENET MAINTENANCE-YEARLY RENEW Payments issued for INFORMATION TECHNOLOGY $41,780.76 Tuesday, March 14, 2017 Page 6 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco LIBRARY 3BRANCH, INC 3/8/2017 2571221762 E 100-15110-5061 1,608.00 MAGAZINE HOLDERS- GRAND LIBRARY AMAZON.COM 3/8/2017 257194CC343741 E 100-15110-5033 69.56 ABS- STAFF TRAINING (15) REFRESHMENTS AMERICAN LIBRARY ASSOCIATION 3/8/2017 257194CC343744 E 100-15110-5033 67.50 AT- PROFESSIONAL DEVELOPMENT BILLY HUSTACE PHOTOGRAPHY 3/3/2017 257057022017_SSF E 100-15110-5001 223.96 HISTORIC PHOTO REPAIR CITY OF REDWOOD CITY 3/10/2017 257218BR42824 E 100-15110-5033 50.00 SAN MATEO CONSORTIUM TRAINING - NO SHOW 3/10/2017 257218BR42825 E 100-15110-5033 175.00 PUBLIC SECTOR LEADERSHIP ACADEMY 2016 COLE HARDWARE STORE 3/8/2017 257194CC343735 E 100-15110-5020 17.34 VS- OFFICE SUPPLIES; DOOR STOP WEDGE COSTCO 3/8/2017 257194CC343747 E 100-15230-5030 43.48 AT- COSPLAY DAY REFRESHMENTS (40) COUNTY OF SAN MATEO 3/1/2017 25699303/09/17 E 100-15110-5033 50.00 SAN MATEO COUNTY ACHIEVEMENT GAP SUMMI CRAIGSLIST 3/8/2017 257194CC343794 E 100-15110-5021 75.00 AE- CRAIGSLIST JOB POSTING; LIBRARIAN I GE MONEY BANK/AMAZON 3/3/2017 2570690010 3871 E 100-15110-5021 35.00 BOOKS/ AV 3/3/2017 2570690010 3871 E 100-15210-5022 176.73 BOOKS/ AV 3/3/2017 2570690010 3871 E 100-15210-5043 218.23 BOOKS/ AV 3/3/2017 2570690010 3871 E 100-15220-5022 64.21 BOOKS/ AV GOOGLE.COM 3/8/2017 257194CC343790 E 100-15110-5021 95.00 AE- GOOGLE EXPRESS MEMBERSHIP RENEWAL HOME DEPOT/GECF 3/8/2017 257194CC343791 E 100-15999-5999 29.86 AE- WEARABLES FOR WELLNESS SUPPLIES JANWAY COMPANY USA INC 3/3/2017 257079124799 E 100-15110-5061 409.00 USB DRIVES FOR PHOTO DRIVE KATIE DONNER 3/10/2017 25722503/01-03/04/17 E 100-15110-5030 164.89 STATEMENT OF EXPENSE- K. DONNER KIRK WALLER 3/3/2017 25711502/25/17 E 100-15220-5030 300.00 CHILDREN'S PROGRAM PERFORMANCE KNOXLABS 3/8/2017 257194CC343746 E 100-15220-5030 78.00 AT- VIRTUAL REALITY JUV PROGRAM LITTLEBITS 3/8/2017 257194CC343738 E 100-15999-5999 1,899.05 ABS- WORKSHOP SET; CALLAN GRANT MASE GROUP LLC 3/3/2017 25708500048A E 100-15110-5001 1,249.50 DVD LABELING SERVICE 3/8/2017 25716500233 E 100-15110-5001 402.40 DVD LABELING SERVICE 3/10/2017 25724300234 E 100-15110-5001 293.65 DVD LABELING SERVICE MIDWEST TAPE 3/1/2017 25700994740358 E 100-15220-5043 21.84 A/V 3/1/2017 25700994740359 E 100-15320-5043 196.58 A/V 3/1/2017 25700994740372 E 100-15210-5043 43.69 A/V 3/1/2017 25700994752312 E 100-15210-5043 15.73 A/V 3/1/2017 25700994752313 E 100-15210-5043 52.42 A/V 3/1/2017 25700994752314 E 100-15210-5043 50.23 A/V 3/1/2017 25700994752315 E 100-15210-5043 100.48 A/V 3/1/2017 25700994752316 E 100-15310-5043 104.82 A/V Tuesday, March 14, 2017 Page 7 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco LIBRARY MIDWEST TAPE 3/1/2017 25700994752317 E 100-15210-5043 100.48 A/V 3/1/2017 25700994752318 E 100-15210-5043 282.18 A/V 3/1/2017 25700994752319 E 100-15210-5043 21.17 A/V 3/1/2017 25700994756826 E 100-15210-5043 21.84 A/V 3/1/2017 25700994756827 E 100-15320-5043 56.77 A/V 3/1/2017 25700994757160 E 100-15210-5043 31.21 A/V 3/1/2017 25700994757161 E 100-15220-5043 196.56 A/V 3/1/2017 25700994757162 E 100-15220-5043 52.40 A/V 3/1/2017 25700994757163 E 100-15210-5043 179.08 A/V 3/1/2017 25700994757164 E 100-15310-5043 159.44 A/V 3/1/2017 25700994757165 E 100-15310-5043 157.26 A/V 3/1/2017 25700994757166 E 100-15210-5043 166.01 A/V 3/1/2017 25700994757167 E 100-15310-5043 22.70 A/V 3/1/2017 25700994757168 E 100-15210-5043 100.47 A/V 3/1/2017 25700994757169 E 100-15210-5043 96.12 A/V 3/1/2017 25700994757170 E 100-15210-5043 222.79 A/V 3/1/2017 25700994757171 E 100-15310-5043 12.23 A/V 3/1/2017 25700994757172 E 100-15310-5043 48.69 A/V 3/1/2017 25700994757173 E 100-15320-5043 21.84 A/V 3/1/2017 25700994757174 E 100-15320-5043 74.25 A/V 3/1/2017 25700994757175 E 100-15220-5043 131.04 A/V 3/1/2017 25700994757176 E 100-15320-5043 19.20 A/V 3/1/2017 25700994757177 E 100-15320-5043 96.95 A/V 3/1/2017 25700994757178 E 100-15220-5043 32.31 A/V 3/1/2017 25700994757179 E 100-15220-5043 66.59 A/V 3/1/2017 25700994775955 E 100-15210-5043 131.06 A/V 3/1/2017 25700994775956 E 100-15320-5043 182.35 A/V 3/3/2017 25708794777192 E 100-15210-5043 74.27 A/V 3/3/2017 25708794777194 E 100-15210-5043 15.28 A/V 3/3/2017 25708794777195 E 100-15210-5043 12.23 A/V 3/3/2017 25708794777196 E 100-15220-5043 13.10 A/V 3/3/2017 25708794777197 E 100-15210-5043 273.02 A/V Tuesday, March 14, 2017 Page 8 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco LIBRARY MIDWEST TAPE 3/3/2017 25708794777198 E 100-15310-5043 145.24 A/V 3/3/2017 25708794777199 E 100-15310-5043 32.76 A/V 3/3/2017 25708794777210 E 100-15210-5043 294.88 A/V 3/3/2017 25708794777211 E 100-15310-5043 67.47 A/V 3/3/2017 25708794777212 E 100-15210-5043 116.82 A/V 3/3/2017 25708794777213 E 100-15210-5043 26.21 A/V 3/3/2017 25708794777214 E 100-15210-5043 127.75 A/V 3/3/2017 25708794777215 E 100-15310-5043 89.73 A/V 3/3/2017 25708794777216 E 100-15310-5043 23.58 A/V MODULAR ROBOTICS 3/8/2017 257194CC343740 E 100-15999-5999 517.25 ABS- CALLAN GRANT EQUIPMENT; CUBELETS NEOPOST USA INC 3/8/2017 25717454658685 E 100-15110-5027 22.18 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 100-15410-5027 1.52 APR17-JUN17 STANDARD MAINTENANCE- POSTA NETFLIX 3/8/2017 257194CC343793 E 100-15210-5043 7.99 AE- NETFLIX MONTHLY RENEWAL OCLC WESTERN 3/3/2017 2570900000516922 E 100-15110-5001 1,135.69 WEBDEWEY CATALOGING AND METADATA SUB- RECORDED BOOKS, INC. 3/1/2017 25701575477891 E 100-15210-5043 43.80 A/V 3/1/2017 25701575477962 E 100-15210-5043 32.76 A/V RICHARD BROOKS 3/8/2017 25713501/27-02/23/17 E 100-15110-5021 106.36 STATEMENT OF EXPENSE- R. BROOKS ROZZI REPRODUCTION & SUPPLY IN3/10/2017 257260141697 E 100-15110-5025 252.91 PHOTO ENLARGEMENT AND MOUNTING SPECIALTY'S CAFE & BAKERY 3/8/2017 257194CC343736 E 100-15110-5031 104.96 VS- PLANNING MEETING SUMMER PROGRAMMI STAPLES CREDIT PLAN 3/8/2017 257194CC343737 E 100-15110-5021 28.38 ABS- OPERATING SUPPLIES; PHONE CARDS STATE OF CALIFORNIA 3/10/2017 257266212873 E 100-15110-5037 256.00 FEBRUARY 2017 LIVESCAN SUBMISSIONS TRADER JOE'S 3/8/2017 257194CC343743 E 100-15110-5031 11.46 AT- JUV SUMMER PROGRAM PLANNING (14) ULINE 3/8/2017 25719584605734 E 100-15110-5020 177.94 GRAND LIBRARY OFFICE SUPPLIES VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-15110-5071 87.90 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-15430-5071 0.22 CITYWIDE IPHONES, IPADS, MIFI/DATA WORKRITE ERGONOMICS 3/8/2017 257194CC343742 E 100-15110-5020 33.88 ABS- OFFICE SUPPLIES Payments issued for LIBRARY $15,197.68 NON-DEPARTMENTAL AT&T 3/8/2017 2571306508693519031 E 781-07210-5071 435.02 PHONE CHARGES 3/8/2017 2571306508693541129 E 781-07210-5071 489.76 PHONE CHARGES 3/8/2017 2571306508693545587 E 781-07210-5071 753.77 PHONE CHARGES Tuesday, March 14, 2017 Page 9 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco NON-DEPARTMENTAL AT&T 3/8/2017 2571306508693597584 E 781-07210-5071 402.62 PHONE CHARGES CALIFORNIA WATER SERVICE CO 3/1/2017 2569880982104814 E 781-07210-5073 119.11 WATER SERVICE 3/1/2017 2569884635141659 E 781-07210-5073 532.46 WATER SERVICE 3/10/2017 2572130165444444 E 781-07210-5073 133.25 WATER SERVICE 3/10/2017 2572133194444444 E 781-07210-5073 32.46 WATER SERVICE 3/10/2017 2572137807444444 E 781-07210-5073 14.89 WATER SERVICE 3/10/2017 2572139639955148 E 781-07210-5073 37.23 WATER SERVICE COMCAST CABLE COMMUNICATION IN3/8/2017 2571398155 20 044 0045948 E 100-07110-5001 55.76 CITY HALL CONFERENCE ROOMS BUSINESS CABLE IMPACT TELECOM 3/10/2017 257237608555668 E 781-07210-5071 132.43 LD PHONE CHARGES-ACCT 5202925098 NEOPOST USA INC 3/8/2017 25717454658685 E 100-07110-5027 0.11 APR17-JUN17 STANDARD MAINTENANCE- POSTA PACIFIC GAS & ELECTRIC COMPANY3/1/2017 2570110455280904-0 E 781-07210-5070 9.53 GAS/ELECTRIC SERVICE 3/1/2017 2570111034740411-2 E 781-07210-5070 10.51 GAS/ELECTRIC SERVICE 3/1/2017 2570115053123842-1 E 781-07210-5070 8.92 GAS/ELECTRIC SERVICE 3/1/2017 2570115446039888-3 E 781-07210-5070 148.45 GAS/ELECTRIC SERVICE 3/1/2017 2570115561797483-1 E 781-07210-5070 1,348.23 GAS/ELECTRIC SERVICE 3/1/2017 2570118767824245-1 E 781-07210-5070 237.01 GAS/ELECTRIC SERVICE 3/1/2017 2570119473336735-6 E 781-07210-5070 72.91 GAS/ELECTRIC SERVICE 3/10/2017 2572500211654236-2 E 781-07210-5070 10.45 GAS/ELECTRIC SERVICE 3/10/2017 2572504575602530-5 E 781-07210-5070 10.16 GAS/ELECTRIC SERVICE 3/10/2017 2572505548997000-8 E 781-07210-5070 2,310.72 GAS/ELECTRIC SERVICE 3/10/2017 2572506152070396-0 E 781-07210-5070 76.04 GAS/ELECTRIC SERVICE 3/10/2017 2572508286202617-4 E 781-07210-5070 570.87 GAS/ELECTRIC SERVICE 3/10/2017 2572508923172305-0 E 781-07210-5070 26.71 GAS/ELECTRIC SERVICE 3/10/2017 2572508955325440-3 E 781-07210-5070 46.62 GAS/ELECTRIC SERVICE 3/10/2017 2572508996992104-1 E 781-07210-5070 102.87 GAS/ELECTRIC SERVICE PROCLAIM PROMOTIONS, INC 3/10/2017 25725434864 E 100-07110-5030 22,938.50 LESLIE ARROYO -- SSF STREET BANNERS FR ORDER READYREFRESH 3/10/2017 25725707B0030587158 E 100-07110-5021 99.75 MONTHLY WATER SERVICE - 1ST FLOOR BREAKRO ROZZI REPRODUCTION & SUPPLY IN3/10/2017 257260141645 E 100-07110-5025 996.36 PRESENTATION MATERIALS FOR MARCH 2017 CI SARKIS SIGNS 3/10/2017 2572617657 E 100-07110-5030 21,264.16 LESLIE ARROYO -- SARKIS SIGNS/SSF ST POLE BAN TOWNSEND PUBLIC AFFAIRS, INC. 3/10/2017 25727012346 E 100-07110-5001 5,000.00 TOWNSEND FEBRUARY 2017 CONSULTING SERVI TRISTAR RISK MANAGEMENT 3/10/2017 257271100596 E 782-07410-5081 113,818.19 WORKER'S COMPENSATION LOSS REPLENISHMEN 3/10/2017 257271100635 E 782-07410-5081 53,950.44 WORKERS' COMPENSATION LOSSES PAID / REPLE Tuesday, March 14, 2017 Page 10 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco NON-DEPARTMENTAL TRISTAR RISK MANAGEMENT 3/10/2017 257271100641 E 782-07410-5081 92,842.62 WORKERS' COMPENSATION LOSSES PAID / REPLE UTILITY TELEPHONE, INC 3/1/2017 257038126848 E 781-07210-5071 377.89 LD PHONE CHARGES WESCO GRAPHICS, INC 3/10/2017 25727842647 E 100-07110-5030 5,502.19 LESLIE ARROYO -- WESCO GRAPHICS SSF NEWSLE Payments issued for NON-DEPARTMENTAL $324,918.97 PARKS & RECREATION AFFEKTIVE SOFTWARE LLC 3/3/2017 2570450064 E 100-17230-5021 1,312.20 STAFFING/POOL MANAGEMENT SOFTWARE ALERT DOOR SERVICE INC 3/3/2017 25704675525 E 100-17410-5005 776.00 DOOR REPAIRS - FIRE STATION 61 ALL INDUSTRIAL ELECTRIC SUPPLY3/3/2017 2570475155386 E 100-17420-5050 272.79 CITY FAC - ELECTRICAL SUPP 3/3/2017 2570475155728 E 100-17420-5050 926.34 CITY FAC - ELECTRICAL SUPP 3/8/2017 2571255157457 E 100-17420-5050 95.72 CITY FAC - ELECTRICAL SUPP AMAZON.COM 3/8/2017 257194CC343817 E 100-17260-5021 128.10 EO - EQUIPMENT FOR EXERCISE CLASSES 3/10/2017 257272CC343927 E 100-17250-5021 29.19 MM - 6 PLUG SURGE PROTECTOR FOR MSB SOCIA 3/10/2017 257272CC343928 E 100-17250-5021 65.40 MM - RENTAL SUPPLIES CORD ADAPTER AND VGA AMERICAN AIR TESTING, INC 3/3/2017 2570495372 E 100-17971-5061 510.00 MOLD AIR SAMPLE - CITY HALL 3/3/2017 2570495409 E 100-17971-5061 1,955.00 MOLD TESTING - CITY HALL AQUAMATIC FIRE PROTECTION 3/3/2017 257051160788-1 E 100-17971-5061 650.00 FIRE STATION #61 INSPECTION/PERMIT FEES ARAMARK UNIFORM SERVICES 3/1/2017 256978757769584 E 100-17410-5034 52.35 UNIFORMS FOR FACILITIES DIV 3/1/2017 256978757781507 E 100-17410-5034 38.85 UNIFORMS FOR FACILITIES DIV 3/3/2017 257052757793294 E 100-17410-5034 38.85 UNIFORMS FOR FACILITIES DIV 3/3/2017 257052757805190 E 100-17410-5034 59.35 UNIFORMS FOR FACILITIES DIV 3/3/2017 257052757817024 E 100-17410-5034 38.85 UNIFORMS FOR FACILITIES DIV 3/3/2017 257052757828953 E 100-17410-5034 65.35 UNIFORMS FOR FACILITIES DIV 3/3/2017 257052757840774 E 100-17410-5034 65.85 UNIFORMS FOR FACILITIES DIV 3/8/2017 257129757852701 E 100-17410-5034 38.85 UNIFORMS FOR FACILITIES DIV 3/8/2017 257129757869632 E 100-17410-5034 38.85 UNIFORMS FOR FACILITIES DIV ART'S PENINSULA LOCKSMITH 3/3/2017 257053443997 E 100-17410-5005 196.22 KEYS & LOCK FOR CITY HALL B&B CUSTOM DESIGNS 3/3/2017 25705616126 E 100-17240-5021 905.68 ADULT T-SHIRTS FOR BASKETBALL LEAGUES BILLY HUSTACE PHOTOGRAPHY 3/3/2017 257057022317_ssf E 100-17110-5020 65.55 DIGITAL ARCHIVE OF PAST PHOTO PROJECTS BRIAN BRUNELLI 3/1/2017 25698201/06/17 E 100-17310-5033 207.00 FALL '16 EDUCATION REIMBURSEMENT- B.BRUNE CINTAS CORPORATION LOC 464 3/3/2017 257060464710363 E 100-17230-5050 366.84 OMP POOL MAINTENANCE SUPPLIES 3/3/2017 257060464716824 E 100-17230-5050 180.41 OMP POOL MAINTENANCE SUPPLIES Tuesday, March 14, 2017 Page 11 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PARKS & RECREATION CINTAS FIRST AID & SAFETY 3/1/2017 2569915006868797 E 100-17420-5021 463.56 FIRST AID KIT @ CORP YARD 3/3/2017 2570615007164339 E 100-17420-5021 367.70 FIRST AID KIT @ CORP YARD CITY MECHANICAL INC 3/3/2017 25706335017 E 100-17420-5050 1,983.82 HVAC MAINT @ MSB 3/3/2017 25706335046 E 100-17420-5005 402.50 HVAC MAINT @ GRAND AVE LIBRARY 3/3/2017 25706335107 E 100-17420-5050 405.73 HVAC MAINT @ MSB 3/3/2017 25706335182 E 100-17420-5050 1,435.56 HVAC MAINT @ CITY HALL 3/3/2017 25706335183 E 100-17420-5050 774.46 HVAC MAINT @ MSB 3/3/2017 25706335222 E 100-17420-5050 256.29 HVAC MAINT @ OMP POOL 3/3/2017 25706335223 E 100-17420-5050 466.29 HVAC MAINT @ CORP YARD 3/3/2017 25706335238 E 100-17410-5005 690.19 HVAC MAINT @ SIEBECKER 3/3/2017 25706335242 E 100-17410-5005 4,010.16 HVAC MAINT @ MSB/STORM RELATED 3/3/2017 25706335251 E 100-17420-5050 1,290.11 HVAC MAINT @ MSB 3/3/2017 25706335291 E 100-17420-5050 684.87 HVAC MAINT @ MSB 3/3/2017 25706335379 E 100-17420-5050 665.00 HVAC MAINT @ MSB 3/8/2017 25713735792 E 100-17420-5050 140.00 HVAC MAINT @ CITY HALL 3/8/2017 25713735818 E 100-17420-5050 245.00 HVAC MAINT @ MSB 3/8/2017 25713735821 E 100-17420-5050 1,153.90 HVAC MAINT @ MSB 3/8/2017 25713735826 E 100-17420-5050 842.48 HVAC MAINT @ MSB 3/8/2017 25713735827 E 100-17420-5050 710.02 HVAC MAINT @ CLC 3/8/2017 25713735831 E 100-17420-5050 1,506.71 HVAC MAINT @ OMP POOL 3/8/2017 25713735832 E 100-17420-5050 875.18 HVAC MAINT @ FIRE STATION #62 CITY OF REDWOOD CITY 3/10/2017 257218BR42825 E 100-17310-5033 200.00 PUBLIC SECTOR LEADERSHIP ACADEMY 2016 COLE SUPPLY COMPANY, INC. 3/1/2017 256992148603 E 100-17420-5021 25.69 CITY FAC - CUSTODIAL SUPPLIES 3/1/2017 256992148619 E 100-17420-5021 87.89 CITY FAC - CUSTODIAL SUPPLIES 3/1/2017 256992149291 E 100-17420-5021 945.13 CITY FAC - CUSTODIAL SUPPLIES 3/1/2017 256992150905 E 100-17420-5021 405.32 CITY FAC - CUSTODIAL SUPPLIES 3/1/2017 256992151037 E 100-17420-5021 995.66 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064151548 E 100-17420-5021 200.60 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064152537 E 100-17420-5021 815.38 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064152546 E 100-17420-5021 140.39 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064152546-2 E 100-17420-5021 2,594.69 CUSTODIAL SUPPLIES 3/3/2017 257064153286 E 100-17420-5021 62.71 CITY FAC - CUSTODIAL SUPPLIES Tuesday, March 14, 2017 Page 12 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PARKS & RECREATION COLE SUPPLY COMPANY, INC. 3/3/2017 257064153286-1 E 100-17420-5021 647.74 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064153780 E 100-17420-5021 2,026.57 CUSTODIAL SUPPLIES 3/3/2017 257064154754 E 100-17420-5021 466.34 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064155288 E 100-17420-5021 1,912.59 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064155288-1 E 100-17420-5021 8.26 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064155288-2 E 100-17420-5021 38.18 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064155288-3 E 100-17420-5021 117.92 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064156243 E 100-17420-5021 506.66 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064CM120575C E 100-17420-5021 -19.68 CUSTODIAL SUPPLIES 3/3/2017 257064CM124350AC E 100-17420-5021 -40.67 CUSTODIAL SUPPLIES FOR CITY FAC. 3/3/2017 257064CM128714 E 100-17420-5021 -792.19 CITY FAC - CUSTODIAL SUPPLIES 3/3/2017 257064CM132086-1C E 100-17420-5021 -15.32 CITY FAC CUST SUPPLIES 3/3/2017 257064CM141875c E 100-17420-5021 -270.91 CITY FAC - CUSTODIAL SUPPLIES 3/8/2017 257138157869 E 100-17420-5021 722.73 CITY FAC - CUSTODIAL SUPPLIES 3/8/2017 257138158362 E 100-17420-5021 814.76 CITY FAC - CUSTODIAL SUPPLIES 3/8/2017 257138159413 E 100-17420-5021 598.47 CITY FAC - CUSTODIAL SUPPLIES COMCAST CABLE COMMUNICATION IN3/8/2017 2571398155 20 044 0252494 E 100-17240-5021 50.36 MONTHLY CABLE BILL FOR TERRABAY BUILDING - CONSTANT CONTACT, INC. 3/8/2017 257194CC343896 E 100-17110-5021 195.00 GM - MONTHLY EMAIL SERVICE CPS HR CONSULTING 3/10/2017 257221SOP43418 E 100-17310-5036 962.50 TEST MATERIALS FOR P&R LD MAINT CUST RECRU 3/10/2017 257221SOP43440 E 100-17310-5036 189.75 TEST MATERIALS FOR P&R BUILD MAINT CUST RE DAVE & BUSTERS 3/10/2017 257272CC343974 E 100-17275-5061 102.10 LA - STAFF REFRESHMENTS DEA SECURITY SYSTEMS CO INC 3/1/2017 256995C021020172 E 100-17410-5005 746.00 FIRE ALARM SERVICE - MAGNOLIA CENTER 3/3/2017 257065C021520177 E 100-17410-5005 676.00 FIRE ALARM SERVICE - MSB 3/8/2017 257144C021720171 E 100-17420-5050 345.00 FIRE ALARM SERVICE - CLC GLOBAL INDUSTRIAL 3/10/2017 257272CC342510 E 100-17320-5050 -455.08 BC CC PURCHASE - PARKS DIV - SUPPLIES GOETZ BROTHERS 3/3/2017 257070702852 E 100-17240-5021 508.30 MEN'S SOFTBALLS FOR SOFTBALL LEAGUES HOLIDAY GOO 3/8/2017 257194CC343821 E 100-17276-5021 461.00 JH CHOCOLATE EGGS, BUNNIES & EASTER TATOO HOUSE OF COLOR SSF 3/3/2017 25707596602 E 100-17420-5050 167.15 PAINT SUPPLIES - W.ORANGE LIBRARY 3/3/2017 25707596639 E 100-17420-5050 125.33 PAINT SUPPLIES - W.ORANGE LIBRARY 3/3/2017 25707596888 E 100-17420-5050 111.76 PAINT SUPPLIES FOR CITY HALL HUB INTERNATIONAL INSUR SVCS 3/8/2017 257157HubInsFeb2017 E 100-17210-5004 2,261.02 INS. PAYMENT FOR FACILITY RENTALS FOR FEBRU IDEAL RESTORATION INC. 3/3/2017 2570761077 E 100-17971-5061 5,867.26 CITY HALL WATER DAMAGE MEDIATION Tuesday, March 14, 2017 Page 13 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PARKS & RECREATION INC NORTHERN SAFETY CO 3/3/2017 257089902263298 E 100-17230-5022 99.00 AQUATIC MAINTENANCE SUPPLIES JOHNSON CONTROLS 3/1/2017 257034CC340248 E 100-17410-5005 1,020.00 AH CC PURCHASE: MSB THERMOSTAT REPAIR JOHNSTONE SUPPLY 3/1/2017 257000110-S100395576.001 E 100-17420-5050 182.99 CITY FAC - FAN MOTOR KAISER PERMANENTE - OHSS 3/10/2017 257239320900248601 E 100-17310-5036 310.50 FEBRUARY 2017 PRE EMPLOYMENT PHYSICAL KELLY PAPER CO 3/10/2017 257272CC343975 E 100-17275-5020 20.75 LA - PAPER FOR SPECIAL EVENTS LINCOLN EQUIPMENT INC 3/3/2017 257083S1307996 E 100-17230-5021 103.29 DPD POWDER FOR OMP POOL 3/3/2017 257083S1308677 E 100-17230-5021 871.91 CHLORINE FOR OMP POOL LOWE'S CREDIT SERVICES 3/1/2017 257002902800 E 100-17420-5050 281.89 FINANCE DEPT - OPER SUPP/STORM RELATED 3/1/2017 257002902927 E 100-17420-5050 10.88 CITY HALL - OPER SUPP 3/3/2017 257084902327 E 100-17420-5050 20.72 W.ORANGE LIB - OPER SUPP 3/3/2017 257084902503 E 100-17420-5050 82.87 MSB/SOCIAL HALL KITCHEN - OPER SUPP 3/3/2017 257084902783 E 100-17420-5050 99.05 CITY HALL - OPER SUPP 3/3/2017 257084902857 E 100-17420-5050 217.69 SIEBECKER - OPER SUPP 3/3/2017 257084902879 E 100-17340-5051 266.24 CITY FAC - OPER SUPP 3/3/2017 257084923212 E 100-17420-5050 206.54 W.ORANGE LIB - OPER SUPP 3/3/2017 257084923317 E 100-17420-5050 72.64 CITY FAC - OPER SUPP 3/3/2017 257084923614 E 100-17420-5050 38.23 BOCCE COURT - OPER SUPP 3/3/2017 257084972592 E 100-17420-5050 647.20 FIRE STATION 63 - OPER SUPP MICHAEL BOROVINA 3/3/2017 25705902/15-02/21/17 E 100-17250-5021 291.85 EMPLOYEE REIMB FOR MSB SUPPLIES - MB MICHAEL'S 3/10/2017 257272CC343977 E 100-17275-5061 38.04 LA - CHILDCARE PROGRAM SUPPLIES MILT'S SIGN SERVICE INC 3/8/2017 25717111787 E 100-17111-5021 148.03 TWO PLACARDS FOR NEW P&R COMMISSIONERS NEOPOST USA INC 3/8/2017 25717454658685 E 100-17110-5027 131.07 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 100-17310-5027 4.18 APR17-JUN17 STANDARD MAINTENANCE- POSTA OTIS ELEVATOR COMPANY 3/3/2017 257093SJ37079001 E 100-17410-5005 1,518.29 ELEVATOR MAINTENANCE @ CITY HALL 3/3/2017 257093SJ37126001 E 100-17971-5061 5,430.28 ELEVATOR MAINTENANCE @ CITY HALL PAYPAL-CPRS DISTRICT 4 3/8/2017 257194CC343904 E 100-17210-5031 846.00 GM - CPRS DIST 4 ANNUAL AWARDS (3) AND 21 PREFERRED ALLIANCE, INC 3/10/2017 2572530128368-IN E 100-17310-5039 43.00 JANUARY PRE EMPLOYMENT DRUG SCREEN & NO PRODUCTIVE PRINTING & GRAPHICS3/3/2017 25709731575 E 100-17410-5025 174.80 CORP YARD LEAVE REQUEST FORMS 3/3/2017 25709731575 E 100-17310-5025 174.80 CORP YARD LEAVE REQUEST FORMS 3/3/2017 25709731586 E 100-17240-5021 114.71 SPRING SPORTS FLYERS FOR PROGRAMS QUENCH USA, INC. 3/3/2017 257098200639642 E 100-17420-5005 69.81 CORP YARD LUNCH ROOM WATER - 2/1 - 3/31/17 RED WING BRANDS OF AMERICAN IN3/1/2017 257016000000008-006 E 100-17410-5034 238.67 SAFETY SHOES FOR JESUS GOVEA Tuesday, March 14, 2017 Page 14 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PARKS & RECREATION ROCHESTER MIDLAND CORPORATION 3/1/2017 2570181311491 E 100-17410-5005 159.00 CITY FAC - CUSTODIAL SUPP 3/1/2017 2570181311492 E 100-17410-5005 181.71 CITY FAC - CUSTODIAL SUPP 3/3/2017 2571001317973 E 100-17410-5005 338.25 CITY FAC CUSTODIAL SUPPLIES ROOFLINE SUPPLY & DELIVERY 3/3/2017 25710108163617-001 E 100-17420-5050 227.55 CITY FAC - OPER SUPP-RUBBER COAT SAFEWAY STORE 3/8/2017 257194CC343881 E 100-17275-5021 17.93 KC - CHILDCARE PROGRAM SUPPLIES SCHOOL HOUSE GROCERY 3/3/2017 2571027916 E 100-17276-5061 682.84 REFRESEMENTS FOR 40 - SENIOR CENTER VALENT SFSU 3/8/2017 257194CC343898 E 100-17210-5031 100.00 GM - PARTICIPATION @ SF STATE JOB FAIR RECRU 3/8/2017 257194CC343902 E 100-17210-5031 2.75 GM - SF STATE JOB FAIR RECRUITING HOURLY EM SOUTH CITY LUMBER AND SUPPLY 3/1/2017 257021895635 E 100-17420-5050 27.00 CITY FAC - OPER SUPP 3/1/2017 257021897856 E 100-17420-5050 9.30 CITY FAC - OPER SUPP 3/1/2017 257021899334 E 100-17420-5050 32.78 CITY FAC - OPER SUPP 3/1/2017 257021899760 E 100-17420-5050 10.93 CITY FAC - OPER SUPP 3/1/2017 257021903958 E 100-17420-5050 16.03 CITY FAC - OPER SUPP 3/1/2017 257021907050 E 100-17420-5050 32.75 FERNEKES BLDG - OPER SUPP 3/1/2017 257021907096 E 100-17420-5050 17.46 OMP POOL - OPER SUPP 3/1/2017 257021907099 E 100-17420-5050 92.29 CITY FAC/MSB - OPER SUPP 3/1/2017 257021907106 E 100-17420-5050 24.02 BURI BURI PARK RESTROOM - OPER SUPP 3/1/2017 257021907424 E 100-17420-5050 21.81 CITY FAC/MSB - OPER SUPP 3/1/2017 257021907467 E 100-17420-5050 26.64 CITY FAC/MSB - OPER SUPP 3/1/2017 257021907531 E 100-17420-5050 5.81 FAC DIV/MSB - OPER SUPP 3/1/2017 257021907538 E 100-17420-5050 33.32 CITY FAC/CITY HALL - OPER SUPP 3/3/2017 257105901576 E 100-17420-5050 -8.21 OPER SUPP-GRAND LIBRARY 3/3/2017 257105901877 E 100-17420-5050 -32.75 OPER SUPP-BURI BURI SCHOOL 3/3/2017 257105901879 E 100-17420-5050 -16.40 OPER SUPP-BURI BURI SCHOOL 3/3/2017 257105905374 E 100-17420-5050 -10.93 CITY FAC/ MSB - OPER SUPP 3/3/2017 257105908038 E 100-17420-5050 7.18 FAC DIV/W.ORANGE LIB - OPER SUPP 3/3/2017 257105908130 E 100-17420-5050 27.06 FAC DIV/SIEBECKER - OPER SUPP 3/3/2017 257105908197 E 100-17420-5050 31.67 CITY FAC - OPER SUPP 3/3/2017 257105908234 E 100-17420-5050 11.56 OMP POOL - OPER SUPP 3/3/2017 257105908259 E 100-17420-5050 11.56 OMP POOL - OPER SUPP 3/3/2017 257105908410 E 100-17420-5050 4.34 CITY FAC/SIEBECKER - OPER SUPP 3/3/2017 257105908536 E 100-17420-5050 5.41 CITY FAC - OPER SUPP Tuesday, March 14, 2017 Page 15 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PARKS & RECREATION SOUTH CITY LUMBER AND SUPPLY 3/3/2017 257105908540 E 100-17420-5050 1.19 CITY FAC - OPER SUPP 3/3/2017 257105908808 E 100-17420-5050 51.01 FAC DIV/W.ORANGE LIB - OPER SUPP 3/3/2017 257105908972 E 100-17420-5050 38.20 W. ORANGE LIB - OPER SUPP 3/3/2017 257105909046 E 100-17420-5050 24.02 W. ORANGE LIB - OPER SUPP 3/3/2017 257105909242 E 100-17420-5050 10.02 W. ORANGE LIB - OPER SUPP 3/3/2017 257105909348 E 100-17420-5050 13.96 WESTBOROUGH BLDG - OPER SUPP 3/3/2017 257105909474 E 100-17420-5050 37.89 CITY FAC - OPER SUPP 3/3/2017 257105910056 E 100-17420-5050 -37.89 CITY FAC - OPER SUPP 3/3/2017 257105910103 E 100-17420-5050 53.57 CITY FAC - OPER SUPP 3/3/2017 257105910110 E 100-17420-5050 18.56 WESTBOROUGH BLDG - OPER SUPP 3/8/2017 257185910142 E 100-17420-5050 13.09 CITY FAC - OPER SUPP 3/8/2017 257185910223 E 100-17420-5050 151.76 BRENTWOOD PARK - OPER SUPP 3/8/2017 257185910225 E 100-17420-5050 31.31 BRENTWOOD PARK - OPER SUPP 3/8/2017 257185910269 E 100-17420-5050 2.38 MSB/POLICE - OPER SUPP 3/8/2017 257185910310 E 100-17420-5050 7.64 CITY FAC - OPER SUPP 3/8/2017 257185910342 E 100-17420-5050 31.09 CITY FAC/OMP - OPER SUPP 3/8/2017 257185910472 E 100-17420-5050 14.88 MSB/POLICE - OPER SUPP 3/8/2017 257185910489 E 100-17420-5050 300.61 CITY FAC - OPER SUPP 3/8/2017 257185910628 E 100-17420-5050 22.69 CITY FAC - OPER SUPP 3/8/2017 257185910647 E 100-17420-5050 34.37 BRENTWOOD PARK - OPER SUPP 3/8/2017 257185910722 E 100-17420-5050 7.53 BRENTWOOD PARK - OPER SUPP 3/8/2017 257185910889 E 100-17420-5050 36.51 BRENTWOOD PARK - OPER SUPP 3/8/2017 257185910932 E 100-17420-5050 25.12 BRENTWOOD PARK - OPER SUPP 3/8/2017 257185911166 E 100-17420-5050 10.65 CITY HALL ANNEX - OPER SUPP STANDARD PLUMBING SUPPLY CO 3/3/2017 257107FZR448 E 100-17420-5050 228.12 CITY FAC - OPER SUPP 3/3/2017 257107FZR476 E 100-17420-5050 26.10 CITY FAC - OPER SUPP 3/3/2017 257107FZZ512 E 100-17420-5050 140.74 W. ORANGE LIB - OPER SUPP STAPLES BUSINESS ADVANTAGE 3/8/2017 2571888043335528 E 100-17110-5020 117.05 SUPPLIES FOR MSB ADMIN OFFICE STAPLES CREDIT PLAN 3/8/2017 257194CC343829 E 100-17275-5020 133.67 KC- AFTERSCHOOL CHILDCARE SUPPLIES STATE OF CALIFORNIA 3/10/2017 257266212873 E 100-17310-5037 96.00 FEBRUARY 2017 LIVESCAN SUBMISSIONS SURVEY MONKEY 3/8/2017 257194CC343910 E 100-17110-5020 300.00 GM - SURVEY MONKEY - ADVERTISING RECREATI TARGET 3/10/2017 257272CC343976 E 100-17275-5061 72.09 LA - CHILDCARE SUPPLIES Tuesday, March 14, 2017 Page 16 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PARKS & RECREATION TERMINIX 3/1/2017 257033361248360 E 100-17410-5005 862.00 PEST CONTROL @ CITY FACILITIES 3/3/2017 257110362122234 E 100-17410-5005 733.00 PEST CONTROL @ CITY FACILITIES TOMMY SEUNG NAM KIM 3/8/2017 25716103/04/17 E 100-17260-5001 140.00 INSTRUCTOR FEES FOR GOLF LESSSONS -WINTER VANESSA BAILEY 3/8/2017 257132955524 R 100-17250-35301 500.00 REFUND OF DAMAGE DEPOSIT FOR HALL RENTAL VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-17410-5071 122.12 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-17310-5071 340.56 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-17999-5999 10.02 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-17230-5071 27.22 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-17275-5071 70.28 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-17260-5071 53.39 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-17250-5071 30.28 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 231-17531-5071 38.67 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-17276-5071 90.00 CITYWIDE IPHONES, IPADS, MIFI/DATA W.W. GRAINGER INC. 3/1/2017 2570409324774075 E 100-17420-5050 321.28 MAINTENANCE SUPPLIES - STORM RELATED 3/1/2017 2570409327957560 E 100-17420-5050 321.28 MAINTENANCE SUPPLIES - STORM RELATED 3/3/2017 2571149350665916 E 100-17420-5050 13.22 MAINTENANCE SUPPLIES WESTERN EXTERMINATOR CO 3/1/2017 2570414749799 E 100-17410-5005 235.50 PEST CONTROL @ MSB 3/1/2017 2570414778694 E 100-17410-5005 80.00 PEST CONTROL @ CLC 3/1/2017 2570414809047 E 100-17420-5050 235.50 PEST CONTROL @ MSB 3/3/2017 2571184857994 E 100-17420-5050 80.00 PEST CONTROL @ CLC Payments issued for PARKS & RECREATION $76,142.31 POLICE ALLIANT INSURANCE SERVICES INC3/10/2017 257207590409 E 100-12210-5033 184.00 SPECIAL EVENT INS COVERAGE "EVERY 15 MINS"- AMAZON.COM 3/8/2017 257194CC343895 E 100-12110-5020 20.99 LS - CABLE FOR DISPATCH AMERICAN MESSAGING SERVICES 3/1/2017 256977M7175147RB E 100-12410-5071 34.72 PAGERS - WQCP & PD 3/3/2017 257050M7175147QJ E 100-12410-5071 17.37 PAGER SERVICE POLICE AND WATER QUALITY 3/10/2017 257208M7175147RC E 100-12410-5071 17.35 PAGER SERVICE - PD & WQCP CPS HR CONSULTING 3/10/2017 257221SOP43428 E 100-12720-5036 1,578.50 TEST MATERIALS FOR PD RECORDS SPECIALIST RE DEFIBTHIS.COM 3/8/2017 257194CC343891 E 100-12110-5033 149.00 RC - CPR INSTRUCTOR COURSE DIRECTV 3/8/2017 257194CC343892 E 100-12410-5001 113.63 LS - DIRECTV MONTHLY SERVICE CHARGE JAN/FE FASTSPRING 3/8/2017 257194CC343894 E 100-12210-5025 90.00 LS- FINE PRINT ANNUAL CHARGE - RIMS PDF Tuesday, March 14, 2017 Page 17 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco POLICE KAISER PERMANENTE - OHSS 3/10/2017 257239320900248601 E 100-12720-5036 161.10 FEBRUARY 2017 PRE EMPLOYMENT PHYSICAL NEOPOST USA INC 3/8/2017 25717454658685 E 100-12310-5027 45.67 APR17-JUN17 STANDARD MAINTENANCE- POSTA PAYPAL 3/8/2017 257194CC343882 E 100-12110-5031 75.00 RC - CHAMBER OF COMMERCE INSTALL DINNER ( 3/8/2017 257194CC343893 E 100-12210-5033 200.00 LS - CAPE CONF/SSF CHAMBER DINNER (3) 3/8/2017 257194CC343893 E 100-12110-5031 225.00 LS - CAPE CONF/SSF CHAMBER DINNER (3) 3/8/2017 257194CC343899 E 100-12110-5031 75.00 JK - SSF CHAMBER OF COMMERCE DINNER (1) PREFERRED ALLIANCE, INC 3/10/2017 2572530128368-IN E 100-12720-5036 43.00 JANUARY PRE EMPLOYMENT DRUG SCREEN & NO SHOULDER CORDS 3/8/2017 257194cc343903 E 100-12110-5020 103.80 LS - NEW SHOULDER CORDS FOR COLOR GUARD STATE OF CALIFORNIA 3/10/2017 257266212873 E 100-12720-5037 132.00 FEBRUARY 2017 LIVESCAN SUBMISSIONS TALLEY INC 3/8/2017 25719130124831 E 100-12720-5051 1,313.93 BACKUP BATTERY SUPPLY VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-12410-5071 1,261.85 CITYWIDE IPHONES, IPADS, MIFI/DATA Payments issued for POLICE $5,841.91 PUBLIC WORKS AD BRAKES 3/10/2017 25720414477 E 781-13610-5021 445.83 GARAGE OPER SUPPLIES- VEH 504 AIRPORT AUTO PARTS INC 3/10/2017 257206355586 E 781-13610-5021 11.64 GARAGE OPER SUPPLIES- VEH 506 ALL INDUSTRIAL ELECTRIC SUPPLY3/3/2017 2570475157779 E 710-13941-5051 153.85 ELECTRIC MULTI-METER TOOL ALLDATA CORP 3/10/2017 257272CC344103 E 781-13610-5001 125.00 DB- MONTHLY DATA SERVICE CHARGE FOR GARA ALPHA ANALYTICAL LABORATORIES 3/3/2017 2570487021774-MD_SSF E 710-13953-5005 200.00 FY 2016-2017 ANALYTICAL SERVICES 3/3/2017 2570487021996-MD_SSF E 710-13953-5005 279.00 FY 2016-2017 ANALYTICAL SERVICES 3/3/2017 2570487022169-MD_SSF E 710-13953-5005 5.00 FY 2016-2017 ANALYTICAL SERVICES 3/3/2017 2570487022170-MD_SSF E 710-13953-5005 289.00 FY 2016-2017 ANALYTICAL SERVICES 3/3/2017 2570487022301-MD_SSF E 710-13953-5005 434.00 FY 2016-2017 ANALYTICAL SERVICES 3/3/2017 2570487022302-MD_SSF E 710-13953-5005 434.00 FY 2016-2017 ANALYTICAL SERVICES 3/3/2017 2570487022517-MD_SSF E 710-13951-5005 80.00 FY 2016-2017 ANALYTICAL SERVICES 3/3/2017 2570487022881-MD_SSF E 710-13951-5005 163.00 FY 2016-2017 ANALYTICAL SERVICES 3/8/2017 2571267022233-MD_SSF E 710-13953-5005 48.00 FY 2016-2017 ANALYTICAL SERVICES 3/8/2017 2571267022463-MD_SSF E 710-13953-5005 474.00 FY 2016-2017 ANALYTICAL SERVICES 3/8/2017 2571267022514-MD_SSF E 710-13953-5005 474.00 FY 2016-2017 ANALYTICAL SERVICES 3/8/2017 2571267022650-MD_SSF E 710-13953-5005 58.00 FY 2016-2017 ANALYTICAL SERVICES 3/8/2017 2571267022739-MD_SSF E 710-13953-5005 210.00 FY 2016-2017 ANALYTICAL SERVICES ALTRANS 3/8/2017 25712731-1246 E 100-13999-5999 450.00 SOUTH CITY SHUTTLE MONITORING FOR JANUAR Tuesday, March 14, 2017 Page 18 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PUBLIC WORKS AMERICAN MESSAGING SERVICES 3/1/2017 256977M7175147RB E 710-13910-5071 77.79 PAGERS - WQCP & PD 3/3/2017 257050M7175147QJ E 710-13910-5071 58.83 PAGER SERVICE POLICE AND WATER QUALITY 3/10/2017 257208M7175147RC E 710-13910-5071 71.26 PAGER SERVICE - PD & WQCP AMOURA 3/10/2017 257272CC344100 E 100-13410-5061 69.00 RT- LUNCH W/ JUSTIN, EJ, RAY (3 PEOPLE) ANDREW WEMMER 3/8/2017 25720002/27-03/01/17 E 710-13910-5033 495.05 CWEA P3S ANNUAL CONFERENCE ARAMARK UNIFORM SERVICES 3/8/2017 257129757869617 E 710-13910-5021 126.40 WEEKLY UNIFORM SERVICE 3/8/2017 257129757869619 E 710-13910-5021 186.60 WEEKLY UNIFORM SERVICE 3/8/2017 257129757869619 E 710-13951-5021 19.50 WEEKLY UNIFORM SERVICE 3/8/2017 257129757869631 E 100-13410-5001 463.54 STREET DIVISION UNIFORMS 3/8/2017 257129757869633 E 710-13315-5001 116.95 GARAGE UNIFORMS 3/8/2017 257129757869634 E 710-13315-5001 35.95 FENDER SEAT COVERS & SHOP TOWELS B&B CUSTOM DESIGNS 3/3/2017 25705616145 E 710-13315-5034 513.48 HATS FOR PW MAINT 3/8/2017 25713116179 E 100-13210-5034 268.71 SHIRTS FOR MATT POWLESON PW INSPECTOR 3/10/2017 25721116184 E 710-13910-5034 199.93 HATS FOR SUN PROTECTION 3/10/2017 25721116185 E 710-13910-5034 198.75 STAFF UNIFORMS BASQUE CULTURAL CENTER,SSF 3/10/2017 257272CC344109 E 100-13410-5061 167.00 DB- LEAD WORKER LUNCH MTG. 7 PEOPLE BAY AREA CLEAN WATER AGENCIES 3/1/2017 256979EBM-BDO-01073 E 710-13951-5002 39,048.00 BAY AREA CLEAN WATER ASSN ANNUAL FEE BAY AREA UPHOLSTERY 3/10/2017 2572128198 E 781-13610-5001 197.78 GARAGE- VEH 280 REPAIR BLUE LINE TRANSFER INC 3/8/2017 2571330000546724 E 710-13962-5004 41,677.39 BIOSOLID DISPOSAL BROADMOOR LUMBER & PLYWOOD CO 3/8/2017 25713442095 E 100-13420-5021 99.29 SIDEWALK MAINT OPER SUPPLIES CITY AUTO SUPPLY 3/3/2017 2570623-398164 E 781-13610-5021 34.28 GARAGE OPER SUPP- VEH 211 3/3/2017 2570623-398673 E 781-13610-5021 21.02 GARAGE OPER SUPP- VEH 211 3/3/2017 2570623-399876 E 781-13610-5021 20.05 GARAGE OPER SUPP- VEH 237 3/3/2017 2570623-400851 E 781-13610-5021 5.55 GARAGE STOCK OPER SUPPLIES 3/3/2017 2570623-400936 E 781-13610-5021 33.30 GARAGE STOCK OPER SUPPLIES CITY MECHANICAL INC 3/3/2017 25706335626 E 720-13720-5005 727.50 HVAC MAINT @ CITY GARAGE 3/8/2017 25713735948 E 720-13720-5005 1,164.87 JANUARY HVAC MAINT @ MPG COLLEGE OF ALAMEDA 3/10/2017 257220CCDET1 E 781-13610-5033 175.00 REGISTRATION FOR SMOKE & VEHICLE INSPECTIO COUNTY OF SAN MATEO 3/8/2017 257140288618 E 250-13510-5005 8,112.00 SMC ENV. HEALTH OYSTER PT. DISPOSAL SITE CUSTOM TOPS, INC. 3/10/2017 25722320170492 E 781-13610-5021 846.69 GARAGE OPER SUPPLEIS- VEH 256 DAHL-BECK ELECTRIC CO INC 3/10/2017 257224RI17-0197 E 710-13941-5051 8,158.13 MOTOR REPAIR DENALECT ALARM 3/8/2017 257145R43705 E 710-13910-5050 90.00 QUARTERLY MONITORING CHARGE Tuesday, March 14, 2017 Page 19 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PUBLIC WORKS DESIGNOSAUR GRAPHICS, INC 3/10/2017 257272CC344155 E 720-13720-5024 600.00 JL CC- ADOPT A STORM DRAIN BANNER & FLYER 3/10/2017 257272CC344155 E 740-13820-5021 300.00 JL CC- ADOPT A STORM DRAIN BANNER & FLYER DRAKE MARINE 3/10/2017 2572265433 E 781-13610-5001 878.42 CITY GARAGE- VEH 519 REPAIR 3/10/2017 2572265434 E 781-13610-5001 448.42 OXYGEN SENSOR REPLACEMENT- VEH 519 DRD AUTOMOTIVE, INC. 3/3/2017 257067121261 E 710-13922-5050 215.99 FUEL FILTERS 3/8/2017 257147121225 E 710-13962-5051 176.20 OIL FOR PORTABLE PUMPS DYSERT ENVIRONMENTAL INC 3/8/2017 25714811881 E 710-13953-5005 235.00 FY 2016-2017 SAMPLING SERVICES 3/8/2017 25714811888 E 710-13953-5005 350.00 FY 2016-2017 SAMPLING SERVICES 3/8/2017 25714811889 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES 3/8/2017 25714811896 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES 3/8/2017 25714811897 E 710-13953-5005 245.00 FY 2016-2017 SAMPLING SERVICES EAST BAY TIRE CO. 3/3/2017 2570681324220 E 781-13610-5021 365.34 GARAGE OPER SUPPLIES- VEH 288 EBI AGGREGATES 3/8/2017 257149300-13460 E 710-13315-5021 243.77 SEWER MAINT OPER SUPPLIES FLYERS ENERGY LLC 3/1/2017 256997CFS1375082 E 781-13610-5028 12,781.03 CITY WIDE CARD LOCK FUEL 3/8/2017 25715017-423916 E 781-13610-5028 2,915.01 FUEL- FS 61 3/8/2017 257150CFS1382892 E 781-13610-5028 9,208.08 CITY WIDE CARD LOCK FUEL 3/10/2017 25722917-426427 E 781-13610-5028 321.88 CORP YARD DIESEL FRED PRYOR SEMINAR/CAREERTRACK3/10/2017 25723021658521 E 710-13910-5033 79.00 REGISTRATION FEE FOR EXCEL COURSE 3/10/2017 25723021658522 E 710-13910-5033 49.00 REGISTRATION FOR FOR EXCEL 2 COURSE GCS ENVIRONMENTAL EQUIPT SVCS 3/10/2017 25723215168 E 781-13610-5021 295.98 GARAGE STOCK OPER SUPPLIES & VEH 310 GOLDEN GATE TRUCK CENTER 3/8/2017 257151F005765486:01 E 781-13610-5028 22.84 GARAGE OPER SUPPLIES- VEH 507 GOLDEN STATE CHEMICAL & SUPPLY3/10/2017 257234929087 E 710-13910-5021 233.55 OPERATING SUPPLIES 3/10/2017 257234929094 E 710-13910-5021 960.81 OPERATING SUPPLIES GRANITEROCK COMPANY 3/3/2017 2570731013807 E 100-13411-5021 476.38 STREET MAINT OPER SUPPLIES 3/8/2017 2571531015301 E 100-13411-5021 1,662.41 STREET MAINT OPER SUPPLIES 3/10/2017 2572351016327 E 100-13411-5021 724.20 STREET MAINT OPER SUPPLIES- ASPHALT H G MAKELIM CO 3/10/2017 25723601797101 E 781-13610-5021 672.54 GARAGE OPER SUPPLIES- VEH 506 HARBOR READY MIX & CPS 3/8/2017 25715531636 E 100-13420-5021 338.68 SIDEWALK OPER SUPPLIES HERCRENTALS 3/8/2017 25715629049849-002 E 710-13943-5051 4,345.11 MANLIFT RENTAL FOR DIGESTER HI-TECH EMERGENCY VEHICLE SVC 3/3/2017 257074156390 E 781-13610-5021 130.98 GARAGE OPER SUPPLIES- VEH 503 INTERSTATE TRAFFIC CTRL PRO 3/3/2017 257078216506 E 100-13430-5021 3,295.21 TRAFFIC MARKINGS OPER SUPPLIES IPS GROUP, INC 3/10/2017 25723823876 E 720-13720-5005 1,969.68 SMART PARKING METER CC TRANS. FEE- MONTHL Tuesday, March 14, 2017 Page 20 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PUBLIC WORKS ITERIS, INC 3/1/2017 25699970312 E 100-13450-5021 8,407.88 SIGNALS OPER SUPPLIES JAM SERVICES INC 3/8/2017 25715991356 E 100-13450-5021 262.20 SIGNAL OPER SUPPLIES KAISER PERMANENTE - OHSS 3/10/2017 257239320900248601 E 710-13310-5036 103.50 FEBRUARY 2017 PRE EMPLOYMENT PHYSICAL KEN GRADY COMPANY INC 3/3/2017 2570811411 E 710-13941-5051 1,469.73 SENSOR KITS KOMLINE-SANDERSON ENG CORP 3/3/2017 25708242034128 E 710-13943-5051 2,327.09 TAKE-UP/STEERING CYLINDER SEAL KITS LEAGUE OF CA CITIES-PENINSULA 3/8/2017 257194CC342476 E 100-13410-5032 575.00 DM- 2017 PUBLIC WORKS OFFICERS INSTITUTE- KI LOWE'S CREDIT SERVICES 3/3/2017 257084923463 E 710-13922-5050 91.18 GUTTER MAINTENANCE SUPPLIES 3/3/2017 257084923606 E 710-13922-5050 8.14 MAINTENANCE SUPPLIES 3/8/2017 257163902253 E 100-13450-5021 51.85 SIGNALS OPER SUPPLIES 3/8/2017 257163916503 E 710-13951-5050 236.64 OPERATING SUPPLIES 3/8/2017 257163920535 E 710-13943-5051 12.45 OPERATING SUPPLIES MAZE & ASSOCIATES 3/1/2017 25700622490 E 720-13720-5007 62.00 JAN2017 SINGLE AUDIT SERVICES FOR YE 06/30/1 3/1/2017 25700622490 E 710-13910-5007 956.00 JAN2017 SINGLE AUDIT SERVICES FOR YE 06/30/1 3/1/2017 25700622490 E 250-13510-5007 33.30 JAN2017 SINGLE AUDIT SERVICES FOR YE 06/30/1 3/1/2017 25700622490 E 710-13310-5007 455.70 JAN2017 SINGLE AUDIT SERVICES FOR YE 06/30/1 MCMASTER-CARR SUPPLY CO 3/1/2017 25700713753201 E 781-13610-5021 304.12 GARAGE OPER SUPP- VEH 506/ STOCK 3/8/2017 25716715904926 E 710-13943-5051 273.30 OPERATING SUPPLIES 3/8/2017 25716716315494 E 710-13941-5051 28.94 SCREW FOR INFLUENT PUMP MESA LABORATORIES INC 3/3/2017 257086INV-105765 E 710-13951-5021 153.63 LAB SUPPLIES 3/8/2017 257169INV-061801 E 710-13951-5021 309.46 LAB SUPPLIES METRO MOBILE COMMUNICATIONS 3/10/2017 25724438952 E 781-13610-5021 403.93 GARAGE OPER SUPPLIES- VEH 0859 MOSS RUBBER & EQUIPT CORP 3/3/2017 257088517941-001 E 710-13315-5021 209.76 SEWER MAINT OPER SUPPLIES 3/3/2017 257088518034-001 E 100-13410-5034 67.14 STORM MAINT OPER SUPPLIES 3/8/2017 257173518417-001 E 100-13411-5021 149.69 STREET MAINT OPER SUPPLIES MUNICIPAL MANAGEMENT ASSC 3/10/2017 257272CC344149 E 100-13410-5033 20.00 JL CC- LUNCH & LEARN SANTA CLARA COMMUNIT 3/10/2017 257272CC344151 E 100-13410-5033 20.00 JL CC- REGISTRATION FOR LUNCH & LEARN @ SA NELSON YUK 3/8/2017 25720202/14/17 E 710-13910-5033 172.00 CWEA CERTIFICATION NEOPOST USA INC 3/8/2017 25717454658685 E 710-13910-5027 17.73 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 710-13310-5027 29.86 APR17-JUN17 STANDARD MAINTENANCE- POSTA 3/8/2017 25717454658685 E 100-13210-5027 5.59 APR17-JUN17 STANDARD MAINTENANCE- POSTA NORTH STATE ENVIRONMENTAL 3/10/2017 257248048777 E 710-13951-5004 567.48 DISPOSAL OF HAZARDOUS WASTE OFFICE DEPOT INC 3/3/2017 257091901690537001 E 710-13910-5021 324.46 OPERATING SUPPLIES Tuesday, March 14, 2017 Page 21 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PUBLIC WORKS OFFICE DEPOT INC 3/8/2017 257175902489040001 E 710-13910-5021 127.40 OFFICE SUPPLIES 3/8/2017 257175907303400001 E 710-13910-5021 127.57 OFFICE SUPPLIES 3/10/2017 257249905899412001 E 100-13210-5020 173.88 OFFICE SUPPLIES FOR ENGINEERING OLDCASTLE PRECAST, INC. 3/3/2017 257092500015623 E 710-13943-5051 660.00 CATCH BASIN INSERT MAINTENANCE PENINSULA BATTERY CO 3/3/2017 257094120098 E 781-13610-5021 240.24 GARAGE OPER SUPP- VEH 317 3/3/2017 257094120176 E 781-13610-5021 98.27 GARAGE OPER SUPPLIES - VEH 275 3/10/2017 257251120244 E 781-13610-5021 904.59 GARAGE OPER SUPPLIES- VEH 506 PETERSON POWER SYSTEMS INC 3/3/2017 2570952411136 E 710-13943-5051 5,742.59 WAUKESHA ENGINE SERVICE POLYDYNE INC 3/1/2017 2570131116709 E 710-13943-5021 2,311.73 FY2016-2017 POLYMER (CLARIFLOC) SUPPLY PRECISE PRINTING AND MAILING 3/3/2017 25709618819 E 740-13820-5021 157.32 ADOPT A STORM DRAIN STICKERS PREFERRED ALLIANCE, INC 3/10/2017 2572530128368-IN E 710-13310-5039 61.00 JANUARY PRE EMPLOYMENT DRUG SCREEN & NO PRODUCTIVE PRINTING & GRAPHICS3/3/2017 25709731445 E 781-13610-5025 372.30 VEHICLE DEFECT REPORT FORMS 3/3/2017 25709731575 E 100-13410-5025 174.80 CORP YARD LEAVE REQUEST FORMS 3/3/2017 25709731575 E 781-13610-5025 174.80 CORP YARD LEAVE REQUEST FORMS 3/3/2017 25709731588 E 781-13610-5025 95.00 GARAGE REPAIR ORDER FORMS & E.KIM'S BUSIN 3/3/2017 25709731588 E 710-13310-5025 145.35 GARAGE REPAIR ORDER FORMS & E.KIM'S BUSIN 3/10/2017 25725531420 E 710-13910-5025 114.98 OPERATING SUPPLIES RDO EQUIPMENT CO 3/8/2017 257178P65381 E 781-13610-5021 15.28 GARAGE OPER SUPPLIES- VEH 609 ROB LECEL 3/8/2017 25716202/28/17 E 710-13953-5051 80.00 OPERATING EXPENSES SAFETY COMPLIANCE MANAGEMENT 3/8/2017 25718000007891 E 710-13951-5004 675.00 CONFINED SPACE OPS TRAINING- 03/02/17 SERRAMONTE FORD INC 3/1/2017 257019569075 E 781-13610-5021 825.88 GARAGE OPER SUPP- VEH 903 3/8/2017 257182569703 E 781-13610-5021 49.04 GARAGE OPER SUPP- VEH 200 3/8/2017 257182569746 E 781-13610-5021 342.87 GARAGE OPER SUPP- VEH 1 3/8/2017 257182570384 E 781-13610-5021 162.53 GARAGE OPER SUPPLIES- VEH 200 3/8/2017 257182570443 E 781-13610-5021 12.98 GARAGE OPER SUPPLIES- VEH 208 3/8/2017 257182570557 E 781-13610-5021 12.07 GARAGE OPER SUPPLIES- VEH 15 SHOE DEPOT INC 3/3/2017 257103137521/1358 E 100-13410-5034 175.00 SAFETY SHOES- T. DONALDSON 3/3/2017 257103139078/ 1358 E 781-13610-5021 234.88 SAFETY SHOES- RUBEN BACA 3/8/2017 257183138699 E 100-13440-5034 181.06 WORK BOOTS FOR JOSE CASTANEDA SIGILLO SUPPLY, INC. 3/3/2017 25710472989 E 710-13932-5051 384.81 SATION 7 PUMP 1 INSATALLATION SOUTH CITY CAR WASH INC 3/8/2017 2571842990 E 781-13610-5001 427.00 CAR WASH SERVICE FOR CITY VEHICLES 2/1-2/28/ SOUTH CITY LUMBER AND SUPPLY 3/3/2017 257105909351 E 710-13932-5050 43.22 ROPE RE-STOCK Tuesday, March 14, 2017 Page 22 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PUBLIC WORKS SOUTH CITY LUMBER AND SUPPLY 3/3/2017 257105910482 E 781-13610-5021 8.10 GARAGE STOCK OPER SUPPLIES 3/3/2017 257105910501 E 100-13411-5021 71.55 STREET MAINT OPER SUPPLIES 3/3/2017 257105910545 E 710-13943-5051 61.16 OPERATING SUPPLIES 3/3/2017 257105910671 E 710-13943-5051 10.68 MAINTENANCE SUPPLIES 3/3/2017 257105910721 E 740-13820-5021 148.51 STREET MAINT OPER SUPPLIES 3/8/2017 257185911200 E 100-13450-5021 18.49 SIGNALS OPER SUPPLIES 3/10/2017 257262910637 E 710-13943-5050 114.33 MAINTENANCE SUPPLIES SOUTHLAND CONSTRUCTION MGMT 3/1/2017 2570223904 E 100-13210-5005 809.26 EXTRA MATERIAL DELIVERY TO CORP YARD SSF POLICE ASSOCIATION 3/8/2017 25718603/05/17 E 100-13410-5061 35.00 ST. PATRICK'S DAY CELEBRATION DINNER TICKET SSF SCAVENGER CO INC 3/8/2017 2571870000545121 E 710-13962-5072 17,984.02 DEBRIS BOX SERVICE FOR SWEEPER/VACTOR STAPLES BUSINESS ADVANTAGE 3/8/2017 2571888042909304/3288221E 710-13910-5021 103.94 OPERATING SUPPLIES 3/8/2017 2571888042909304/3288221E 710-13910-5021 28.72 OFFICE SUPPLIES 3/8/2017 2571888042909304/3288221E 710-13910-5021 48.52 OPERATING SUPPLIES 3/8/2017 2571888042909304/3288221E 710-13910-5021 21.84 OPERATING SUPPLIES 3/8/2017 2571888042909304/3288221E 710-13910-5021 174.76 OPERATING SUPPLIES 3/8/2017 2571888042909304/3288221E 710-13910-5021 465.36 NOTEPADS, TIME RECORDER, BINDERS & 3/10/2017 2572658043335560/3318980E 710-13951-5021 15.61 OFFICE SUPPLIES 3/10/2017 2572658043335560/3318980E 710-13910-5021 74.36 OFFICE SUPPLIES 3/10/2017 2572658043335560/3318980E 710-13910-5021 5.01 OFFICE SUPPLIES 3/10/2017 2572658043335560/3318980E 710-13910-5021 65.54 OFFICE SUPPLIES 3/10/2017 2572658043335560/3318980E 710-13910-5021 45.80 OFFICE SUPPLIES 3/10/2017 2572658043335560/3318980E 710-13910-5021 6.00 OFFICE SUPPLIES STATE OF CALIFORNIA 3/10/2017 257266212873 E 710-13310-5037 32.00 FEBRUARY 2017 LIVESCAN SUBMISSIONS STATE WATER RESOURCES CONTROL 3/1/2017 257030SW-0124064 E 710-13315-5002 838.00 STATE WATER ANNUAL PERMIT FEE- OYSTER PT. 3/1/2017 257030SW-0124064 E 740-13820-5002 838.00 STATE WATER ANNUAL PERMIT FEE- OYSTER PT. 3/3/2017 257108WD-0121284 E 710-13315-5002 5,597.50 ANNUAL WASTE DISCHARGE FEES-SSF CS 7/1/16- 3/3/2017 257108WD-0121284 E 740-13820-5002 5,597.50 ANNUAL WASTE DISCHARGE FEES-SSF CS 7/1/16- STEWART CHEVROLET 3/3/2017 25710999479 E 781-13610-5021 6.39 GARAGE OPER SUPP- VEH 292 & 0854 3/8/2017 25718999717 E 781-13610-5021 18.77 GARAGE OPER SUPPLIES- VEH 211 THATCHER COMPANY OF CALIFORNIA3/8/2017 257192243450 E 710-13941-5021 4,342.42 FY2016-17 FERRIC CHLORIDE THE ADAM-HILL COMPANY 3/8/2017 25719330040933 E 781-13610-5021 8.41 GARAGE STOCK OPER SUPPLIES THE BARRICADE COMPANY 3/10/2017 257268621283-2 E 740-13820-5021 299.73 STORM MAINT OPER SUPPLIES Tuesday, March 14, 2017 Page 23 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PUBLIC WORKS THE LIGHTHOUSE, INC 3/10/2017 2572690322988 E 781-13610-5021 120.42 GARAGE STOCK OPER SUPPLIES THOMAS BLAKISTON 3/3/2017 25705802/09-03/02/17 E 710-13315-5031 108.65 STANDYBY MILEAGE REIMBURSEMENT 2/9-3/2/1 TRACTION-GENUINE PARTS CO. 3/3/2017 257111853124724 E 781-13610-5021 137.68 GARAGE STOCK OPER SUPPLIES 3/3/2017 257111853124747 E 781-13610-5021 29.75 GARAGE STOCK OPER SUPPLIES 3/3/2017 257111853124847 E 781-13610-5021 -138.79 GARAGE OPER SUPPLIES 3/3/2017 257111853124908 E 781-13610-5021 47.37 GARAGE STOCK OPER SUPPLIES 3/3/2017 257111853124909 E 781-13610-5021 10.01 GARAGE STOCK OPER SUPPLIES 3/3/2017 257111853124986 E 781-13610-5021 33.86 GARAGE STOCK OPER SUPPLIES TRUSTED TRANSLATIONS 3/10/2017 257272CC344125 E 740-13820-5001 65.00 JL CC- TRANSLATION SERVICES FOR ADOPT A STO UNION BANK OF CALIFORNIA 3/7/2017 3071703/03/17 3010556 E 710-13910-7004 82,258.13 CA WATER & WASTEWATER REVENUE BONDS SE UNITED ROTARY BRUSH CORP 3/10/2017 257273CI198123 E 781-13610-5021 463.52 GARAGE STOCK OPER SUPPLIES UNIVAR USA INC 3/1/2017 257036SJ799320 E 710-13964-5021 3,952.26 FY 2016-2017 SODIUM BISULFITE 3/1/2017 257036SJ799382 E 710-13944-5021 2,129.33 FY 2016-2017 SODIUM HYPOCHLORITE 3/1/2017 257036SJ800243 E 710-13964-5021 4,653.11 FY 2016-2017 SODIUM BISULFITE 3/1/2017 257036SJ800915 E 710-13964-5021 4,519.26 FY 2016-2017 SODIUM BISULFITE 3/3/2017 257112SJ799469 E 710-13944-5021 2,243.69 SODIUM HYPOCHLORITE 3/3/2017 257112SJ800357 E 710-13944-5021 2,197.06 SODIUM HYPOCHLORITE 3/8/2017 257196SJ800204 E 710-13944-5021 2,109.15 SODIUM HYPOCHLORITE 3/8/2017 257196SJ802188 E 710-13964-5021 3,636.22 FY 2016-2017 SODIUM BISULFITE 3/8/2017 257196SJ802191 E 710-13964-5021 4,456.06 FY 2016-2017 SODIUM BISULFITE 3/10/2017 257274SJ802100 E 710-13944-5021 2,242.80 SODIUM HYPOCHLORITE 3/10/2017 257274SJ802291 E 710-13944-5021 2,152.66 SODIUM HYPOCHLORITE VERIZON WIRELESS 3/8/2017 2571979780508412 E 100-13430-5071 30.27 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 710-13310-5071 52.95 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-13411-5071 66.06 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-13450-5071 35.12 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-13410-5071 183.46 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-13220-5071 70.33 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-13210-5071 127.63 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 100-13420-5071 12.67 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 710-13315-5071 160.52 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 781-13610-5071 85.40 CITYWIDE IPHONES, IPADS, MIFI/DATA Tuesday, March 14, 2017 Page 24 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco PUBLIC WORKS VERIZON WIRELESS 3/8/2017 2571979780508412 E 740-13820-5071 47.79 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 720-13720-5071 27.14 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/8/2017 2571979780508412 E 710-13910-5071 323.30 CITYWIDE IPHONES, IPADS, MIFI/DATA 3/10/2017 2572759780535763 E 710-13961-5045 125.20 WQCP MODEMS - MONTHLY CHGS 3/10/2017 2572759780571233 E 720-13720-5045 75.10 MILLER GARAGE MODEM - MONTHLY CHGS VWR INTERNATIONAL LLC 3/3/2017 2571138047703296 E 710-13951-5021 126.96 LAB SUPPLIES 3/8/2017 2571988047722837 E 710-13951-5021 57.82 LAB SUPPLIES 3/8/2017 2571988047759015 E 710-13951-5021 21.58 LAB SUPPLIES 3/10/2017 2572768047668420 E 710-13951-5021 65.48 LAB SUPPLIES 3/10/2017 2572768047693906 E 710-13951-5021 153.06 LAB SUPPLIES W.W. GRAINGER INC. 3/3/2017 2571149364408246 E 710-13930-5050 203.43 SAFETY SUPPLIES 3/3/2017 2571149368830999 E 710-13932-5051 369.36 ELECTRICAL SUPPLIES 3/8/2017 2571999370497720 E 710-13910-5051 211.93 OPERATING SUPPLIES 3/8/2017 2571999374634955 E 710-13941-5051 90.49 OPERATING SUPPLIES 3/10/2017 2572779373244533 E 710-13961-5051 29.39 TOOLS 3/10/2017 2572779373244541 E 710-13961-5051 15.71 BATTERIES 3/10/2017 2572779373721126 E 100-13460-5021 59.02 STREETLIGHTING OPER SUPPLIES WASTEWATER SOLIDS MGMT CO. 3/3/2017 2571161002-17 E 710-13943-5051 89,100.00 CLEANING OF WQCP DIGESTERS WATTCO 3/3/2017 25711747571 E 781-13610-5021 127.33 GARAGE OPER SUPPLIES WINGFOOT COMMERCIAL TIRE SYSTM3/3/2017 257120184-1078224 E 781-13610-5021 218.52 GARAGE OPER SUPPLIES 3/3/2017 257120184-1078224 E 781-13610-5001 1,022.48 GARAGE OPER SUPPLIES 3/3/2017 257120184-1078239 E 781-13610-5001 328.68 GARAGE OPER SUPPLIES- VEH 508 3/3/2017 257120184-1078239 E 781-13610-5021 1,910.52 GARAGE OPER SUPPLIES- VEH 508 3/8/2017 257201184-1078275 E 781-13610-5021 796.42 GARAGE STOCK OPER SUPPLIES X-ERGON 3/1/2017 25704323115378 E 710-13943-5051 408.29 OPERATING SUPPLIES Payments issued for PUBLIC WORKS $438,319.50 BALANCE SHEET 24/7 ROOTER AND PLUMBING 3/3/2017 257044E17-0028 B 270-21703 500.00 ENCROACHMENT DEPOSIT - 1165 MILLER AVE 3/3/2017 257044E17-0074 B 270-21703 500.00 ENCROACHMENT DEPOSIT - 876 ALTA LOMA DRI 3/8/2017 257121E17-0102 B 270-21703 500.00 ENCROACHMENT DEPOSIT - 624 SPRUCE AL JR'S ROOFING 3/8/2017 257124B17-0206 B 270-21724 200.00 C & D DEPOSIT REFUND 414 BEECH Tuesday, March 14, 2017 Page 25 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco BALANCE SHEET CITY OF BURLINGAME 3/10/2017 2572174TH QTR16/1ST QTR17B 280-21204 5,621.40 BID ASSESSMENTS PASS THROUGH DONALD KAUNG 3/3/2017 257080E17-0012 B 270-21703 500.00 ENCROACHMENT DEPOSIT - 4 MAGNOLIA DPR CONSTRUCTION 3/8/2017 257146B16-1955 B 270-21724 50,000.00 C & D DEPOSIT REFUND 501 FORBES BLVD B54 GREG JONES ROOFING INC. 3/8/2017 257154B17-0130 B 270-21724 200.00 C & D DEPOSIT REFUND 2230 DERRY WAY LUIS DE JESUS AQUINO JR 3/8/2017 257128E16-0621 B 270-21703 500.00 ENCROACHMENT DEPOSIT - 400 VALVERDE DR MANADA ROOFING INC 3/8/2017 257164B16-1412 B 270-21724 200.00 C & D DEPOSIT REFUND 125 DUNDEE MCCURDY ROOFING 3/8/2017 257166B16-1403 B 270-21724 200.00 C & D DEPOSIT REFUND 464 YELLOWSTONE 3/8/2017 257166B16-2079 B 270-21724 200.00 C & D DEPOSIT REFUND 232 MANOR STATE OF CALIFORNIA 3/10/2017 257266212873 B 100-21205 354.00 FEBRUARY 2017 LIVESCAN SUBMISSIONS STRONGER BUILDING SERVICES 3/8/2017 257190B16-1976 B 270-21724 200.00 C & D EDPOSIT REFUND 3936 CHATHAM CT UNION BANK OF CALIFORNIA 3/7/2017 3071703/03/17 3010556 B 710-11110 -29.90 CA WATER & WASTEWATER REVENUE BONDS SE Payments issued for BALANCE SHEET $59,645.50 CAPITAL IMPROVEMENTS BKF ENGINEERS 3/1/2017 25698017020548 E 710-99999-5999 2,569.05 ON CALL SERVICES FOR WATER RESOURCES CALLANDER ASSOC LANDSCAPE 3/1/2017 25698917007-1 E 510-99999-5999 2,654.46 ON CALL LANDSCAPE ARCHITECTURAL SERVICES CAROLLO ENGINEERS, PC 3/10/2017 2572140155896 E 710-99999-5999 95,103.54 WQCP DIGESTER DESIGN PROJECT CIVIL ENGINEERS SCHAAF & WHEELER CONSUL3/8/2017 25718127847 E 740-99999-5999 7,982.00 ON-CALL WATER RESOURCES SERVICES CSG CONSULTANTS INC 3/8/2017 25714210676 E 510-99999-5999 180.00 J SERRA AT KING DRIVE IMPROVEMENTS 3/8/2017 25714211010 E 510-99999-5999 875.00 J SERRA AT KING DRIVE IMPROVEMENTS DEPARTMENT OF TRANSPORTATION 3/3/2017 25706617005562 E 510-99999-5999 10,452.17 ROADSIDE SAFETY IMPROVEMENTS AT VARIOUS L INTERSTATE GRADING & PAVING IN3/3/2017 2570775055 E 510-99999-5999 63,000.00 CALTRAIN ENTRY PLAZA DEBRIS REMOVAL MARK THOMAS & CO. INC. 3/1/2017 25700327422 E 510-99999-5999 7,062.08 SO. AIRPORT BLVD. BRIDGE @ NO. ACCESS RD 3/1/2017 25700327425 E 510-99999-5999 2,068.00 GRAND BLVD (CHESTNUT TO ARROYO) SERVICES QUESTA ENGINEERING CORP 3/8/2017 25717722579 E 510-99999-5999 5,223.39 LOS CERRITOS SCHOOL WEST ORANGE AVE IMPR SOUTHWEST CONST. & PROPERTY MG3/3/2017 2571061 E 510-99999-5999 123,510.45 CONSTRUCTION, FIRE STATION 64 ROOF GIRDER WILSEY HAM, INC 3/3/2017 25711921235 E 710-99999-5999 85.00 SSF PUMP STATION 4 FORCE MAIN UTAH AVE - T Payments issued for CAPITAL IMPROVEMENTS $320,765.14 DESIGNATED FUND BALANCE ANNE BROWN 3/1/2017 256981BL 101604 B 280-27470 1.00 BUSINESS LICENSE REFUND-SOUTHERN CROSS CA ASIAN ART MUSEUM FOUNDATION 3/3/2017 25705403/04/17 B 280-27408 50.00 ASIAN ART MUSEUM LIBRARY PRESENTATION Tuesday, March 14, 2017 Page 26 of 27 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and2/27/2017 3/13/2017 -City of South San Francisco DESIGNATED FUND BALANCE CENTURY THEATRES INC. 3/10/2017 257272CC343863 B 280-27408 20.00 AM- COSPLAY COSTUME CONTEST GIVEAWAY COSTCO 3/8/2017 257194CC343823 B 280-27402 315.23 JH - SUPPLIES FOR MAGNOLIA SENIOR CENTER GOURMET COFFEE SOLUTIONS INC. 3/3/2017 25707102231704 B 280-27408 51.45 SUPPLIES FOR PUBLIC COFFEE MACHINE 3/3/2017 25707102241703 B 280-27408 84.53 SUPPLIES FOR PUBLIC COFFEE MACHINE JOSEPH HUNZIKER 3/8/2017 25715803/08/17 Cash Adv B 280-27402 500.00 CASH ADVANCE SENIOR SVC AND SUPPLIES OTC BRANDS, INC 3/8/2017 257194CC343906 B 280-27405 149.75 GM - EASTER EGG HUNT SUPPLIES PHILZ COFFEE 3/10/2017 257272CC343861 B 280-27408 10.00 AM- COSPLAY COSTUME CONTEST GIVE AWAY SOPHEAP MIN 3/8/2017 257172B16-0882 B 280-27465 7.50 CANCELLED PERMIT REFUND 58 ESCANYO Payments issued for DESIGNATED FUND BALANCE $1,189.46 REFUNDS/REIMBURSEMENTS ANNE BROWN 3/1/2017 256981BL 101604 R 100-00000-35701 15.00 BUSINESS LICENSE REFUND-SOUTHERN CROSS CA 3/1/2017 256981BL 101604 R 100-00000-30403 106.75 BUSINESS LICENSE REFUND-SOUTHERN CROSS CA EMPLOYEE BENEFIT SPECIALISTS 3/10/2017 25722803/07/17 EBS E 783-00000-4342 217,484.33 MARCH 2017 HEALTH INSURANCE PREMIUMS W/ 3/10/2017 25722803/07/17 EBS E 783-00000-4349 28,746.64 MARCH 2017 HEALTH INSURANCE PREMIUMS W/ 3/10/2017 25722803/07/17 EBS E 783-00000-4341 634,679.14 MARCH 2017 HEALTH INSURANCE PREMIUMS W/ NEOPOST USA INC 3/6/2017 813395553/6/17 E 110-00000-5027 4,000.00 CITYWIDE POSTAGE METER REPLENISHMENT PACIFIC TRUCK CENTER 3/8/2017 257176P16-0079 R 270-00000-35601 50.00 REFUND FILING FEES SOPHEAP MIN 3/8/2017 257172B16-0882 R 100-00000-32101 1,485.17 CANCELLED PERMIT REFUND 58 ESCANYO 3/8/2017 257172B16-0882 R 100-00000-32106 152.50 CANCELLED PERMIT REFUND 58 ESCANYO 3/8/2017 257172B16-0882 R 100-00000-32107 119.00 CANCELLED PERMIT REFUND 58 ESCANYO 3/8/2017 257172B16-0882 R 100-00000-32108 119.00 CANCELLED PERMIT REFUND 58 ESCANYO 3/8/2017 257172B16-0882 R 270-00000-35101 330.00 CANCELLED PERMIT REFUND 58 ESCANYO 3/8/2017 257172B16-0882 R 730-00000-38501 1,779.12 CANCELLED PERMIT REFUND 58 ESCANYO Payments issued for REFUNDS/REIMBURSEMENTS $889,066.65 TOTAL PAYMENTS FOR PERIOD $2,793,092.78 Tuesday, March 14, 2017 Page 27 of 27 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-219 Agenda Date:3/22/2017 Version:1 Item #:12. Report regarding a resolution authorizing the acceptance of $7,500 in grant funding from the United States Department of Homeland Security Port Security Grant Program to upgrade marine communications on the Fire Department’s rescue boat and amend the Fire Department’s Fiscal Year 2016-2017 Operating Budget.(Gerald Kohlmann, Fire Chief) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $7,500 in grant funding from the United States Department of Homeland Security Port Security Grant Program to upgrade marine communications on the Fire Department’s rescue boat and amend the Fire Department’s Fiscal Year 2016-17 Operating Budget. BACKGROUND/DISCUSSION The South San Francisco Fire Department has been awarded $7,500 from the United States Department of Homeland Security (DHS)Port Security Grant Program (PSGP)to upgrade communication capabilities on the rescue boat.This upgrade will provide a greater capability to talk with numerous agencies,including the United States Coast Guard (USCG). Funds will be used to install a new marine radio that will improve response communications and provide boat operators with the ability to communicate with other responding agencies.This radio is also compatible with the San Mateo County Public Safety Communications network.Included in this award are monies to replace and enhance auxiliary radio equipment including antennas,external speakers,mounting hardware,and installation costs. The current radio is in need of replacement due to its limited capabilities and condition.The new radio will provide access to all USCG frequencies,access to San Mateo County fire frequencies,and a more powerful radio transmission signal.These enhancements will improve crew safety and provide for more effective operations.The current radio provides access to limited frequencies and is hard to monitor by resources on shore. FUNDING Grant funds received will be used to amend the Fire Department’s Fiscal Year 2016-17 Operating Budget.This grant award does not require a monetary match by the City.Receipt of these funds does not commit the City to ongoing costs. CONCLUSION It is recommended that the City Council adopt a resolution authorizing the acceptance of $7,500 in grant funding from the United States Department of Homeland Security Port Security Grant Program to upgrade marine communications on the Fire Department’s rescue boat and amend the Fire Department’s Fiscal Year 2016-17 Operating Budget. City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-220 Agenda Date:3/22/2017 Version:1 Item #:12a. Resolution authorizing acceptance of $7,500 in grant funding from the United States Department of Homeland Security Port Security Grant Program to upgrade marine communications on the Fire Department’s rescue boat and amend the Fire Department’s Fiscal Year 2016-17 Operating Budget. WHEREAS,the United States Department of Homeland Security awarded a grant to the City of South San Francisco in the amount of $7,500 to fund marine communication upgrades for the Fire Department’s rescue boat; and WHEREAS,the new radio will provide access to all United States Coast Guard frequencies,access to San Mateo County fire frequencies, and a more powerful radio transmission signal; and WHEREAS,the marine radio enhancements will improve crew safety and provide for more effective operations; and WHEREAS,staff recommends the acceptance of the grant funding in the amount of $7,500 from the United States Department of Homeland Security’s Port Security Grant Program; and WHEREAS,acceptance of the foregoing grant funds will amend the FY 2016-17 Fire Department Operating Budget. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts $7,500 in grant funding from the United States Department of Homeland Security and amends the Fire Department’s Fiscal Year 2016-17 Operating Budget. ***** City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-227 Agenda Date:3/22/2017 Version:1 Item #:13. Report regarding a motion to accept the Fire Station 64 Roof Girder Replacement Project with a total construction cost of $149,545.(Sam Bautista, Principal Engineer) RECOMMENDATION It is recommended that the City Council,by motion,accept the Fire Station 64 Roof Girder Replacement Project (Project No.pf1608)as complete and in accordance with plans and specifications (total construction cost $149,545). BACKGROUND/DISCUSSION The project replaced a portion of the front glued laminated timber (glulam)girder that was rotten due to exposure to the weather elements.Approximately ten (10)feet of the north end and fourteen (14)feet of the south end of the glulam girder were replaced with new sections.Also,the entire front girder and ten (10) glulam timber tails were enclosed in sheet metal to protect the girders from the weather elements. On July 27,2016,City Council awarded the Fire Station 64 Roof Girder Replacement Project to Southwest Construction &Property Management of San Bruno,California to repair the glulam girder at the Fire Station. The repair work was completed on February 13, 2017. The total construction cost incurred for the project is summarized as follows: Projected Actual Southwest Construction Contract $119,207 $119,207 Construction Contingency $ 23,841 $ 13,804 Consultant Support/Construction Administration $ 17,881 $ 16,534 Total Project Budget $160,929 $149,545 The contingency costs were to install longer glulam girders on south end due to extensive dry rot.Also,staff revised the structural connections between the roof joists to the new glulam beams to accommodate splice plates between the existing and new glulam sections. FUNDING Funding for this project was included in the City of South San Francisco’s FY 2016-2017 Capital Improvement Program (Project No. pf1608). The remaining balance will return to the Common Greens Fund. CONCLUSION Staff recommends acceptance of the project as complete.Upon acceptance,a Notice of Completion will be filed with the County of San Mateo Recorder’s office.At the end of the thirty day lien period,the retention funds will be released to the contractor after the City receives one-year warranty bond. City of South San Francisco Printed on 4/6/2017Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-262 Agenda Date:3/22/2017 Version:1 Item #:14. Report regarding a motion to accept the construction improvements of Willow Gardens Playgrounds Replacement Project with a total construction cost of $145,706,as complete in accordance with plans and specifications.(Sam Bautista, Principal Engineer) RECOMMENDATION It is recommended that the City Council,by motion accept the construction improvements of Willow Gardens Playgrounds Replacement Project (CIP Project No.pk1401)as complete in accordance with plans and specifications (total construction cost $145,706). BACKGROUND/DISCUSSION The Willow Gardens Playgrounds Replacement Project was programmed for fiscal year 2015/2016 Capital Improvement Program (CIP)to study,design,and replace the aging and damaged play structures in the north and south playgrounds of the Willow Gardens Maintenance District adjacent to Susie Way in the Sunshine Gardens neighborhood. The project removed existing play equipment,which was broken and unusable,and the deteriorated sand and rubber play surfaces,and replaced these with new resilient,patterned surfaces and play structures.The project added benches and repainted existing railings and bollards to refresh the appearance of the playgrounds. On February 24,2016,City Council awarded the Construction of Willow Gardens Playgrounds Replacement Project (CIP Project No.pk 1401)to Breneman,Inc.of Walnut Creek,California.The project work associated with this project was completed on March 17, 2017. The total construction cost incurred for the project is summarized as follows: Projected Actual Breneman, Inc. Contract $132,460 $132,460 Construction Contingency $ 13,246 $ 12,996 Total Construction Budget $145,706 $145,456 As with most existing facilities that go through the renovation of aging infrastructure,there are a lot of unknowns that impact project budgets.These costs of unknowns are discovered during construction.For this project,contingencies were used for the haul-off of unsuitable subbase material and the import and fill with new subbase. FUNDING Funding for this project is included in the City of South San Francisco 2015-16 Capital Improvement Program (CIP Project No. pk 1401), and there was sufficient funding to complete the project. CONCLUSION Staff recommends acceptance of the project as complete.Upon acceptance,a Notice of Completion will be filed with the County of San Mateo Recorder’s office.At the end of the thirty day lien period,the retentionCity of South San Francisco Printed on 4/6/2017Page 1 of 2 powered by Legistar™ File #:17-262 Agenda Date:3/22/2017 Version:1 Item #:14. filed with the County of San Mateo Recorder’s office.At the end of the thirty day lien period,the retention funds will be released to the contractor after the City receives one-year warranty bond. Attachment: Photos of Completed Willow Gardens Playgrounds Replacement Project City of South San Francisco Printed on 4/6/2017Page 2 of 2 powered by Legistar™ 2017 Willow Gardens Park Project Completion New Playground Lower Park New Playground Upper Park City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-257 Agenda Date:3/22/2017 Version:1 Item #:15. Report regarding two resolutions authorizing:(1)an application for financial assistance from the State Water Resources Board for the Water Quality Control Plant Wet Weather and Digester Improvement Project;and (2) submittal of a Letter of Interest for the Water Infrastructure Financing Information Act of 2014 program funds for financing of the Water Quality Control Plant Wet Weather and Digester Improvement Project.(Justin Lovell, Public Works Administrator) RECOMMENDATION It is recommended that the City Council adopt two resolutions authorizing:(1)an application for financial assistance from the State Water Resources Control Board;and (2)submittal of a Letter of Interest for the Water Infrastructure Financing Information Act of 2014 program for financing the Water Quality Control Plant Wet Weather Improvement Project. BACKGROUND/DISCUSSION The current National Pollutant Discharge Elimination System (NPDES)permit for the Water Quality Control Plant (WQCP)contains requirements to improve wet weather and blending minimization and mitigation improvements and additional capital improvements to comply with environmental requirements.The Wet Weather and Digester Improvements Project (Project)is the current project that will meet the requirements of the NPDES permit and replace and rehabilitate the digester at the WQCP.The current estimated construction cost for the Project is $44 million. Due to the large project costs,the construction will need to be financed.Private financing is the most expensive option,with interest rates currently at 4.5 percent.It is likely that interest rates on the private market will increase in the future.Staff,in coordination with the Project design and engineering consultant,Carollo,is evaluating low-cost financing options for the Project. State Water Resources Board Clean Water State Revolving Loans Fund The lowest cost financing option is the State Water Resources Board Clean Water State Revolving Loans Fund (SRF).Currently,SRF interest rates are at 1.7 percent.While the SRF funds are competitive,there is no cost for submitting an application and it would be worth the effort to obtain the low cost SRF.Staff will apply for up to $50 million in SRF funds to cover all hard costs and soft costs associated with the Project.Staff estimates that if SRF funds are secured for the Project, the City will save over $3 million in interest over the life of the loan. The environmental benefits of the Project,including improved gas conditioning system that will reduce energy consumption,will make the City’s SRF application more competitive.Based on discussions with the State Water Resources Board,the City will know if the Project will receive SRF funds in 9-12 months.The resolution authorizes the City Manager to sign all necessary agreements for the application of the SRF funds. Water Infrastructure Financing Information Act of 2014 The SRF funds are not guaranteed and as a way to keep all low cost financing options open,staff is reviewing all potential funding options.Another option if the SRF loans do not come to fruition is the Water Infrastructure Financing Information Act of 2014 (WIFIA)program,administered through the United StatesCity of South San Francisco Printed on 4/6/2017Page 1 of 2 powered by Legistar™ File #:17-257 Agenda Date:3/22/2017 Version:1 Item #:15. Infrastructure Financing Information Act of 2014 (WIFIA)program,administered through the United States Environmental Protection Agency (EPA).WIFIA has a maximum loan of $20 million with the requirement of a 49 percent match.The current interest rate is set at 3 percent.The City could use private financing to cover the remaining $24 million of hard costs.There would be no reimbursement for the soft costs of the Project that have already been incurred. WIFIA funds are the next best option after SRF.If the City pursued and was granted WIFIA funding,the sewer enterprise fund would save approximately $1 million in interest over the life of the loan.The resolution authorizes the City Manager to sign and submit a Letter of Interest for WIFIA funds.By submitting a Letter of Interest,the EPA will review the application and if selected,invite the City to apply for the funds at a later date. There is no obligation to apply for the funds if selected.There is no cost to submit a Letter of Interest. However,if the City does get invited to apply for WIFIA funds at a later date,there is a $100,000 application fee.The application fee pays for a third party review of the Project.Even with the application fee,the City will save money on interest rate payments as compared to private financing options. FUNDING The resolutions do not obligate the City to spend funds.There is no immediate funding impact.Both resolutions will provide financing options that will save the City money on interest payments later on. CONCLUSION By adopting the resolutions,staff will be able to submit applications for the SRF loan and submit a Letter of Interest for WIFIA funding that will allow staff to pursue the lowest cost financing for the WQCP Wet Weather and Digester Improvements Project. City of South San Francisco Printed on 4/6/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-258 Agenda Date:3/22/2017 Version:1 Item #:15a. Resolution of the City Council of the City of South San Francisco authorizing an application for financial assistance from the State Water Resources Control Board for improvements to the Water Quality Control Plant and authorizing the City Manager to negotiate,execute,and implement a financial assistance agreement with the State Water Resources Control Board on behalf of the City of South San Francisco. WHEREAS,the City of South San Francisco (“City”)City Council reviewed a multi-year rate plan (“rate plan”)and capital improvement plan (“capital plan”)for the Water Quality Control Plant (“Plant”)at a City Council study session on January 18, 2017; and WHEREAS,the capital plan presented in the study session identified the Water Quality Control Plant Wet Weather and Digester Improvements Project (the “Project”)to increase Plant reliability and backup capabilities, and to comply with National Pollutant Discharge Elimination System (“NPDES”) including the following: ·Digester replacement and rehabilitation; ·Wet weather and blending minimization and mitigation improvements to comply with NPDES requirements; ·Additional capital improvements necessary to comply with environmental requirements for the regional discharge permit, as may be required over this rate plan time period; and WHEREAS,the State of California Water Resources Control Board provides a loan program to fund capital improvements for the Plant and related work at cost effective interest rates; and WHEREAS,the City Council will formally approve a rate plan at a public meeting in June of 2017;the revenues generated by the new rates will fund the loan repayments for the capital improvements; and WHEREAS,the City will provide public notice of the public meeting and will comply with all public information requirements to ensure that the public and the sewer ratepayers are adequately informed about the rate plan; and WHEREAS,the current estimated construction cost for the Project is $44 million,and due to the large overall Project costs, construction of the Project will need to be financed; and WHEREAS,the State Water Resources Board Clean Water State Revolving Loans Fund (SRF)provides low cost financing for eligible projects; and WHEREAS,there is no cost for submitting an application to the SRF for funding,and staff recommends that City of South San Francisco Printed on 4/6/2017Page 1 of 2 powered by Legistar™ File #:17-258 Agenda Date:3/22/2017 Version:1 Item #:15a. WHEREAS,there is no cost for submitting an application to the SRF for funding,and staff recommends that the City apply for up to $50 million in SRF funds to cover all hard costs and soft costs associated with the Project. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco takes the following actions: 1.The City Manager (the “Authorized Representative”)or designee is hereby authorized and directed to sign and file,for and on behalf of the City of South San Francisco,a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning,design,and construction of Water Quality Control Plant Wet Weather and Digester Improvements Project. 2.The Authorized Representative,or his/her designee,is designated to provide the assurances, certifications,and commitments required for the financial assistance application,including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto. 3.The Authorized Representative,or his/her designee,is designated to represent the City of South San Francisco in carrying out the City’s responsibilities under the financing agreement,including certifying disbursement requests on behalf of the City and compliance with applicable state and federal laws. 4.The Authorized Representative,or his/her designee is authorized to take any other action consistent with the intent of this Resolution. ***** City of South San Francisco Printed on 4/6/2017Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-259 Agenda Date:3/22/2017 Version:1 Item #:15b. Resolution authorizing the submittal of a Letter of Interest for the Water Infrastructure Finance and Innovation Act of 2014 program funds for the Water Quality Control Plant Wet Weather and Digester Improvements Project. WHEREAS,the City of South San Francisco (“City”)City Council reviewed a multi-year rate plan (“rate plan”)and capital improvement plan (“capital plan”)for the Water Quality Control Plant (“Plant”)at a City Council study session on January 18, 2017; and WHEREAS,the capital plan presented in the study session identified the Water Quality Control Plant Wet Weather and Digester Improvements Project (the “Project”)to increase Plant reliability and backup capabilities, and to comply with National Pollutant Discharge Elimination System (“NPDES”) including: ·Digester replacement and rehabilitation; ·Wet weather and blending minimization and mitigation improvements to comply with NPDES requirements; and ·Additional capital improvements necessary to comply with environmental requirements for the regional discharge permit, as may be required over this rate plan time period; and WHEREAS,the City Council will formally approve a rate plan at a public meeting in June of 2017;the revenues generated by the new rates will fund the loan repayments for the capital improvements; and WHEREAS,the City will provide public notice of the public meeting and will comply with all public information requirements to ensure that the public and the sewer ratepayers are adequately informed about the rate plan; and WHEREAS,the current estimated construction cost for the Project is $44 million,and due to the large overall Project costs, construction of the Project will need to obtain financing; and WHEREAS,the Water Infrastructure Finance and Innovation Act of 2014 (“WIFIA”)established the WIFIA program,a federal credit program administered by Environmental Protection Agency for eligible water and wastewater infrastructure projects, and WHEREAS, the WIFIA program provides a credit program at cost effective interest rates; and WHEREAS,there is no cost for submitting a letter of interest for WIFIA funding,and staff recommends that the City submit a letter of interest for WIFIA financing for the Project. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Manager (the “Authorized Representative”)or designee is hereby authorized and directed to sign and file,for and on behalf of the City of South San Francisco,a Letter of Interest for WIFIA program funds for the City of South San Francisco Printed on 4/6/2017Page 1 of 2 powered by Legistar™ File #:17-259 Agenda Date:3/22/2017 Version:1 Item #:15b. and on behalf of the City of South San Francisco,a Letter of Interest for WIFIA program funds for the construction and construction management of Water Quality Control Plant Wet Weather and Digester Improvements Project. BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the Authorized Representative,or his/her designee,is designated to represent the City of South San Francisco in carrying out the City’s responsibilities under the Letter of Interest on behalf of the City and compliance with applicable state and federal laws. ***** City of South San Francisco Printed on 4/6/2017Page 2 of 2 powered by Legistar™