Loading...
HomeMy WebLinkAbout2005-02-08 e-packetSPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 CITY HALL CONFERENCE ROOM 400 GRAND AVENUE TUESDAY, FEBRUARY 8, 2005 6:00 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Tuesday, the 8th day of February 2005, at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: 1. Call to Order 2. Roll Call 3. Public Comments - comments are limited to items on the Special Meeting Agenda 4. Study Session: a) Fire Station 61,480 North Canal Street - Fire Chief Phil White b) Longer Term Financial Outlook - Finance Director Jim Steele 5. Closed Session: Pursuant to Government Code Section 54956.9(a): conference with legal counsel - existing litigation, Kotobuki Trading Company, Inc., et al. v. City of South San Francisco, et al. 6. Adjournment City/Clerk CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: TO: FROM: SUBJECT: February.4, 2005 Barry M. Nagel, City Manager Philip D. White, Fire Chief PRESENTATION OF A PROPOSAL TO BUILD A NEW FIRE STATION 61 AND FIRE ADMINISTRATION COMPLEX RECOMMENDATION The purpose of this IOM is to recommend to you and members of the City Council approval of the new Fire Station 61and Fire Administration Complex Proposal as presented herein and allocate the necessary funding as required. BACKGROUND/DISCUSSION 55 years ago the existing Fire Station 61 or "Central Station" was built. Prior to its opening, the Fire Department was housed in the basement of City Hall. The City leaders at that time were intent on building a "modem" fire station that would provide space for Fire Department administrative offices, housing for the firefighters, covered storage for the battalion chief's vehicle, two fire engines, an aerial track and a four story training tower. Over the years, the existing Fire Station 61/Fire Administrative Complex has lost its ability to provide for the Department's needs. This is due to the expansion of the Department's original mission to include responsibility for fire prevention, code enforcement, hazardous materials response, technical rescue and now more recently weapons of mass destruction. As a result there is insufficient office space to accommodate employees who support these functions at this one location. Consequently, the Department's administrative; fire prevention and code enforcement offices have come to be placed at three different locations throughout the City. Because the building was built before there were requirements to accommodate persons with disabilities, there are problems with equal access to the Department's administrative offices or to classrooms where courses in first-aid, CPR or NERT training are offered to City employees or the public. F:kFile Cabinet\CM CorrespondenceklOM to CM Re New Fire Station.doc In addition, there is a need to accommodate gender differences and privacy needs for firefighters who are required to work 48 hour shifts. In 1989, the San Francisco Bay Area experienced the Loma Prieta earthquake. While no structural collapses occurred in South San Francisco many buildings were damaged. The existing Fire Station 61 was one such building. As a result it was not included in the City's survey of essential public buildings to be repaired and retrofitted to bring it up to new earthquake resistiveness standards. The rationale for this decision was that it would be more expensive to retrofit than to rebuild. STATEMENT OF NEED The Fire Department is recommending that a new Fire Station 61/Fire Administration Complex be built to accommodate the following needs: 1. Development of a master site plan 2. Fire Administrative offices that are ADA compliant and support administrative, training, EMS, fire prevention and code enforcement functions Housing for 10 emergency response personnel 3. Covered storage for 5 emergency response vehicles and fire safety trailer 4. Vehicle fueling, cleaning and testing facilities 5. Emergency generator of sufficient capacity to provide for the complex's power needs 6. UHF radio/cell tower to facilitate radio communications and rental fees 7. four story, training tower with both internal/external fire simulation and technical rescue capability 8. Detached classroom that is ADA compliant that can also serve during time of a local emergency can function as a City Emergency Operating Center (EOC). 9. With the support of the SSF Historical Society provide space for relocation of the Fire Museum at some future date These needs would be met by the following: 1. Development of a master site plan (see Attachment A) 2. Rehab the existing Black Mountain Spring Water building to accommodate Fire administrative offices that are ADA compliant and also meets the enhanced requirements of an essential facility (See Attachment B & C) 3. This rehab would also include provisions for a new Fire Station 61 that would meet the enhanced requirements of an essential facility and house ten (10) emergency personnel and address their gender/privacy needs 4. The fire station would have four drive-through apparatus bays that would provide covered storage for fire (5) emergency vehicles and fire safety trailer 5. Purchase and install an emergency generator of sufficient capacity to provide for the emergency power needs of the complex for three (3) days of continuous use. 6. Vehicle fueling to be provided for by a 1000 gallon diesel and 1000 gallon gasoline tanks F:XFile Cabinet\CM Correspondence~lOM to CM Re New Fire Station.doc 7. Vehicle cleaning area to be equipped with high pressure washer and oil water separator that conforms to applicable environmental regulations 8. Construction of a UI~ tower with the ability to host up to four (4) cellular phone providers 9. Vehicle pump testing to be provided for by the construction of a 10,000 gallon drafting pit 10. Construction of a pre-fabricated, four (4) story, training tower with both internal/external fire simulation and technical rescue capability (see Attachment D) 11. Detached 3,500 square foot classroom that is ADA compliant that can also serve as a City Emergency Operating Center (EOC) during time of a local emergency can function (see Attachment E). 12. Identify the location of a future Fire Museum in the site's master plan FUNDING The total cost for a new Fire Station 61/Fire Administration Complex is projected to cost $5,595,064. Currently there is $1.058 million dollars remaining in the Capital Improvement Project Fund to support this project. Additional funds could become available to support the project after the anticipated redevelopment fiscal merger this spring or by further bond sales. In the event there was a desire to spread the costs for the project over time the following phases would be recommended (see Attachment F): Phase-I, Basic Costs for Fire Admin. And Station 61 including upgrades, with future provisions This will result in the construction of Fire Admin. And Station 61 to include vehicle fueling, cleaning, testing capabilities, emergency generator, UHF radio/cell tower with specified upgrades (exterior 2nd floor terrace, flagpoles (2), epoxy floor finish on apparatus floor) Total Cost: $3,581.771 F:\File Cabinet\CM Correspondence'dOM to CM Re New Fire Station.doc 3 Phase-lA, Basic Costs for Station 61 Only, with no future provisions This will result in the construction of Fire Station 61 only to include vehicle fueling, cleaning, testing capabilities, emergency generator, ~ radio/cell tower without specified upgrades Total Cost: $2,898,979 Phase-II, Fourth Bay (Ambulance) This will result in the construction of the fourth drive-through apparatus bay that will be used primarily by the BLS ambulance(s) when not in use. The fire safety education trailer will also be parked in this bay to protect it from the elements. Dog kennels, air compressors, self-contained breathing apparatus air compressor/filling station are to be constructed on the exterior wall of this bay and other specified upgrades (epoxy floor on apparatus floor). Total Cost: $374,371 Phase-III, Training Tower This will result in the construction of a pre-fabricated, four (4) story training tower with both internal/external fire simulation and technical rescue capability. Total Cost: $1,278,806 Phase-IV, Classroom & EOC This will result in the construction of a 3,500 square foot classroom/EOC that is ADA compliant and can be converted to an EOC in the event of a local emergency. Total Cost: $359,616 MITIGATING FACTORS The following factors can be considered: 1. The fourth apparatus bay designed to house the BLS ambulance that cost $96,000 will be supporting an activity that is projected to generate in excess of $500,00 per year 2. The UHF radio/cell tower that will be of no cost to the City ($70,000 value) is projected to generate between $96,000 to $120,00 in annual rental fees 3. The training tower and classroom are projected to generate in excess of $75,000 from tuition and use fees (see Attachment G) F:XFile Cabinet\CM Correspondence~IOM to CM Re New Fire Station.doc SUMMARY The functions that the existing Fire Station 61 supports are important and need to be carried over to the new fire station/administrative headquarters complex. This is particularly true of the training tower and classroom functions. The key to firefighter safety and efficiency on the emergency ground is directly linked to what they do or don't don during training. The closer and more often you can simulate the emergencies they are likely to encounter, the greater the chance that their performance will be at the superior level. The training tower and classroom will also assist the Fire Department and City in meeting its obligation towards their employees to provide a safe workplace. Failure to adequately train may result in non-compliance with occupational safety and health regulations and expose the City to civil liability. If phasing becomes necessary we recommend that the all phases of the project be completed before the end of FY 05-06. Philip D. White Fire Chief pdw c: City Council FAFile Cabinet\CM CotrespondenceXlOM to CM Re New Fire Station.doc 5 Z 0 (NV~ ,09) 3NNaA¥ 3ON,a8 HINOS ~ ~ 0 e-o .'- 0 ®eeee®e I ATTACHMENT E 12030 S. HARI,A.N ROAD . LATIEROP, CA 95330 (209) 983-8180 ' FAX (209) 981-8'183 · WWW.MODTECH.COM Manufacturers of Relocatable and Modular Commercial BuiLdings 11/29/2004 South San Francisco Fire Dept. Attn. Tom Azzopardi 33 Arroyo Dr., Ste. F South San Francisco, CA 94080 Re: Modular Building Proposal Dear Mr, Azzopardi; We are pleased to provide the following proposal based on thc South San Francisco Fire Dept. acknowledging the Coachella Valley Unified School District(Piggyback) Contract with Modtech, Inc. in regard to material specifications and scope of work. De_s__eripfion and Pricim,: Modtech, Inc. will provide and install, (1) new, 36' x 60', single story modular building. The pricing will be based on our PC plans #104798 and the following scope of work. Item #1-Misc. · Bonds, insurance certificates, certified payroll reports and sales tax. * DSA or DOH approvable submittal package including any relevant talcs. Item #2-Demolition and site work · By others. Item #3-Concrete. · Below grade concrete perhneter foundations with 18" crawl space. Excavation and spoil removal for our footings only. Includes vent wells per code and (1) access well, all with ADA grates, 22 ga. galvanized sheet metal flashing at perimeter of building. Item#4- Masonry · Not used Item#5- Metals · Building is moment resistant, rigid steel frame, 80 MPH wind load, 70 lb. floor load. Modtech's PC approved, 1/4:12 slope roof structure. Building will have 2' overhangs at 36' ends. Item #6_-_Wood and Plastics, * Modtech's standard wood 2"x wall framing. , 1 1/8" plywood decking at floors and %" plywood decking at roofs. Item #7-Thermal and moisture orotecti.o_m · Painted 5/8" Duratemp siding with grooves at 8" on center. Plain Duratemp siding at soffits. · R-11 fiberglass batt insulation is included in walls/floors and R-19 between roof purlins. · Modtech's standard 26 ga. galvanized standing seam metal roofing. Includes Modtech's standard gutters and downspouts. Item #8- Doors and windows. · Modtech's standard 3'x7', knock down, hollow metal frame with hollow metal door and our standard hardware package(includes panic devices). Includes hollow metal frames and solid core, clear birch, wood doors at interior. Exterior doors to have 7" x 22" view kits. · (7) 4' x 4' (XO), aluminum frames, 46% gray, dual glazed windows and (2) 4' x 2', aluminum frame, fixed panel of obscured glass. · Modtech's standard interior window mouldings. Item #9-Finishes · Modtech's standard two color paint scheme. · Self-coved sheet vinyl in restrooms, VCT with rubber top set base at storage and entry, Modtech's standard 26 oz. carpet with rubber top set base at classroom area. · Modtech's standard acoustical ceiling lay out, materials and heights. Inter/or wall finish to be v/nyl covered tack board over ½" drywall backing except for restrooms which will have full height FRP. Colors chosen from Modtech's standard. Item_.#,10-Specialty Items. · (2) 8' x 4' Marker boards, TV/VCR bracket, 5' x 5' ceiling mounted, manual projection screen. · (1) Modtech standard, interior, wall attached, fire extinguisher at each exit. · (2) ADA, "Sanymetal" or equal, metal toilet partition stalls, (2) urinal screens, Modtech's standard mirrors at each sink, (1) set of ADA grab bars at each ADA stall. Item # ll-Soecial e_quipment · None ~9~-d ~O0/£O0'd ~8~-i ZeLeSe§80g '3NI HO~lOO~-moJ~ iZ:g[ ~OOZ-6Z-~eO ~[,tem #12-Furnishings * By others. Item #13-Soecial construction- Misc. · Standard delivery, including permits and pilot cars. · Buildings to be craned (70 ton) onto concrete foundations and installed using our standard anchor bolt connections. ttem#14-Conveying Systems · None Item #15-Mechanical · Modtech's standard, ducted, wall mounted, single phase, electric, heat pumps. Includes (1) 5-ton and (1) 3-ton. Exhaust fans in rest'rooms and storage. · (4) standard wall mounted restroom sinks, (2) wall mounted ,ADA toilets, (4) standard urinals, (2) floor drains. · 6 gal. electric water heater. · Sewer(cast iron) and water stub out 1' past foundation. Item #16-Electrical · 200 Amp, single phase, interior, flush mounted, electrical panel. · (15) standard 110 volt duplex wall outlets. · (30) light fixtures. Electronic ballasts with T-8 lamps. · (2) exit signs with lights and battery back-up. · Fire alarm J-boxes and conduit, empty, to gutter boxes at back of building, smoke and heat conduit and J-boxes, empty, per PC drawings. · (4) Standard J-boxes with conduit stubbed into attic for phone, data or CATV. Locations to be verified by Owner. (1) Exterior wall light adjacent to exterior door. (1) Modtech standard wall clock. Total cash project price, including tax: $216,619.00 $100.28SF Alternates: 1. Install building on Modtech's standard wood foundation with painted skirting, metal landings, ramps and handrails in lieu of below grade concrete foundations. < $ -41,424.00> $ 19.17SF E~cJ[usions fgr all scope, of work: a.) Level building pad, rough or finish grading. Pit for below grade foundation. b.) Backfilling, concrete flatwork or concrete ramps. c.) Certified hr balance and DB certification(By others) d.) Fire rated walls, roofs or floor/roof assemblies. e.) Access in & out of site for ali equipment and/or workmen. f.) Ail low voltage systems equipment, wiring or spec/al back boxes. g.) EMS system, including Daisy loop. h.) In plant and on site inspections or fees. i.) Connection and testing of all site utilities. j.) Waxing or stripping of floors. k.) Downspout tie-ins to site dra/nage or dry wells. l.) Drainage under bldg's. m.) Rodent barrier/termite control. n.) All signage. o.) Security screens. p.) Site plan and DSA submittal and Final approval q.) Tree cutting or removal r.) Scope of work changed due to actual site plans or soil report. s.) Unknown underground obstructions.(remove or repair). t,) Anything not specifically included is excluded. .Cash Purchase, Term5 a) Monthly cash progressive payments based upon a mutually agreed upon schedule of values. Schedule a) Modtech's scope of work to be completed by 08/01/05 unless otherwise requested. Complete schedule will be provided with the receipt of the date of plan sign-off and pad completion date. b) Pricing is good for production dates prior to 06/01/04. Pricing may need to be adjusted for later production dates. Thank you for your consideration of this proposal, Please call if you have any questions. f_.,,,,~egional Sal~_,.~ Date: VAL VERDE UNIFIED SCHOOL DISTRICt 12 24 X 60 CLASSROOM ITEM 2-G ~0~-J ~00/;00'd 96§-1 ~8[8S8660; '3NI H33LQOR-moJ~ 8Z:~L §00;-[0-uer ~ I ~0~-~ EOO/~OO'd 96§-1 ESISE8660~ '3NI H33±OO~-mo~9 6Z:E[ SO0~-$O-U~F * PINNACLE DB ARCHITECTS ~ SCULPTORS ~ BUILDERS ~ ATTACHMENT F Date: 02~08~05 Financial Summary Fire Station 61 480 North Canal Phase I - Basic Costs for Fire Admin. and Station 61, with future provisions Architectural/Engineering Fees (includes FF&E consulting/management) Construction Costs First/Second Floor & Exterior (see attachment A) (includes seismic upgrade, standby generator, stub ups for future phases of work) Construction Management (see attachment B) Including on-site mobilization, management, insurance, general conditions cost and engineering construction observation Construction Management Margin (6%) Furniture, Fixtures, and Equipment FF&E Budget Information Technology (Computers/Firestation Annunciation System/telephone systems/consulting fees) City Management Fee (6%) Subtotal Bidding and Construction Contingency (10%) Phase I Upgrades: Exterior 2nd Floor Terrace Flagpoles (2) Epoxy Floor @ Apparatus Bay Total Phase IA - Basis Costs for Station 61 Only, with no future provisions Architectural/Engineering Fees Construction Costs First/Second Floor & Exterior (see attachment D) Construction Management Construction Management Margin (6%) Furniture, Fixtures, and Equipment Information Technology City Management Fee (6%) Bidding and Construction Contingency (10%) Subtotal Total 176,425.00 2,037,754.00 358,000.00 122,265.00 200,000.00 225,000.00 134,491.00 3,253,935.00 203,775.00 3,457,710.00 98,061.00 5,000.00 21,500.00 176,425.00 1,656,580.00 328,000.00 99,395.00 100,000.00 165,700.00 109,336.00 2,635,436.00 263,543.00 2,898,979.00 Phase II- Ambulance Bay (Including Dog Kennels) Construction Costs Construction Management Margin (6%) Bidding Contingency (10%) Phase II - Upgrades Epoxy Floor Phase III - Training Tower Construction Costs (see attachment C) Interior and Exterior Training Equipment City Management Fee (6%) Phase IV - Classroom & EOC Construction Costs Excludes FF&E Exterior Cladding City Management Fee (6%) Upgrade to EOC Capability Phase V - Museum Undetermined at this time Subtotal Total 315,070.00 18,904.00 333,974.O0 33,397.00 367,371.00 7,000.00 781,893.00 450,000.00 46,913.00 1,278,806.00 216,619.00 80,000.00 12,997.00 309,616.00 50,000.00 ~ 0 0 FIRE FA ILITIES INC ® To: 350 Business Park Drive * Sun Prairie, WI. 53590-9401 Phone: 800/929-3726 * Toll Free Fax: 866/639-7012 * Local Fax: 608/834-1843 www.firefacilities.com * info~firefacilities.com TRANSMITTAL Tom Azzopardi South San Francisco Fire Dept 33 Arroyo Drive, Suite F South San Fransisco, CA 94080 From: John Schauf, Fire Facilities, Inc Date: November 30, 2004 The following are included in this transmittal: 8__ Sets of Commissioner Drawings (1 lx17) 5 Photographs (8x10) X CD Power point X Requested Information Enclosed are the Commissioner Drawings, Powerpoint, and several photos of recent towers for your presentation. For your reference, I have the Estimated Budgetary Figures below for the tower that engineering is currently drafting based on the drawings provided: Materials (estimated) = $430,900 Freight (7 semi trucks) = $34,685 Erection Labor (others) = $ 231, 308 Foundation (installed) = $65,000 Other site work = $20,000 Total Estimated Cost = $781,893 As soon as I receive the completed engineering drawings for the custom design, I will overnight them to you. Please call if you have any questions, or if there is any thing else ' I can help with. I appreciate the opportunity to work with you and look forward to seeing your completed project. Sincerely, ~,~0 lO:48am From-Aztec Consultants 925B3?5135 T-SOS P OOZ/OOZ F-Zg? (*4 J~n 24 05 04:28p IEC 650-508-9091 .TTACHMI G January 24, 2005 Philip D. White Fire Chief South San Frm~cisco Firc Dcpartmcnt 33 Arroyo Drive, South San Francisco, CA 94080 Dear Chief White, We are very pleased to hcar about your plans to develop the new Central Fire Station South San I:rancisco as a multi-purpose, multi-I'unction training site. Thc new station should otter the fire service in thc San Francisco Bay Area m~d Northern California a unique opportunity to learn new skills in a state of thc art facility. The Industrial Emergency Council was incorporated in 1979 as a private non-profit 503(c) training company. Our company was formed with thc purpose o1' dcvcloping a working relationship with both busincss and fire services in emergency situations. Since our incorporation wc have trained over 50,000 emergency responders fi.om local, state and federal governments, and from industries ranging from biotcch to pctrochcmicul refineries. Wc conducted Weapons of Mass Dcstructlon Awarc~css training undcr contract for San Matte County for all law enforcement agencies in San Mateo County during the past year, and arc currently conducting a series of'hands-on WMD cxcrciscs that jointly train Law, Firc, Public Works and Emergency Services personnel. Thc types of classes wc ol'l'cr include Rcscuc Systems 1 and II, Conlincd Space Rcscuc, Ircnch Rescue and othcr rcscuc related classes. My understm~ding is that your pl'-m~s call for having thc necessary training props and equipmcnt to support that training. Also, you plan to offer thc Fire Control series at your site. We would bc very inlcrestcd in cxploring thc usc of'such a site :ts you propose, with a possible goal o£rcvcnuc sharing or contracting for thc use of it. Please note that as a non-profit corporation our revenue is gcncratcd by course fccs and from college tuition. I look forward to exploring ways we can mutually support thc efforts ofcach other in prcparing cmcrgcncy rcspondcrs to effectively rcspond to the challenges they face. Sincerely, Patrick K. O'Brien Dcputy Director W n W -r 0 W 0 0 0.~ o_~° 0 0 0 w ~ o~ dE o 0 o.-9~ 0 0 ~ .~o ~0 ~ E'~ ~ o0~ 0 0 IIIIIIIII1~ DATE: February 8, 2005 TO: Honorable Mayor and City Council FROM: Jim Steele, Director of Finance SUBJECT: TRANSMITTAL OF MATERIALS FOR FEBRUARY 8 STUDY SESSION ON LONGER TERM FINANCIAL OUTLOOK FOR SOUTH SAN FRANCISCO At the February 8 Study Session, staff will discuss with the Council the attached presentation on South San Francisco's financial outlook for the longer term, i.e., 5-10 years. That outlook suggests that the City's budget will remain balanced until 2008-09. Staff is recommending that the Council direct staff to prepare the 2005-06 General Fund operating budget on a hold the line basis compared to the current year's operating budget. Prepared by:~ ~inmaSntceee}~irec tor Approved b [ City ManageL../ ATTACHMENT: PowerPoint Presentation JS/BN:ed C u_ I 0 0 L u_ lib --u~ C) 0 · . 0 ~0 0 0 II ~ 0 0 0 0 0 0 o o. o ! ~~ 0 · 0 X 0 0 :mm:mm PERS Rates UO!ll!~U u! s~soo St:l=~d] 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 gl Imm N 0 0 I El OI 0 I ~J O~ fl~~O u~~ Ou emma el/ / oEO ~ 0'-- OU-- '00~J / 0 mm O~j U~u~ 0 U~ 0 Om a,toII x m.co U~ 1Immm 0 0 Imm o ~'o >, o el oI 0 0 0 0 0 0 0 0 0 0 0 S i000 U! S iSSS gLO~ ~kO~ 8LO~ kkO~ ~ OkO~ .~_ 600i~ 900~: ZOOg 900;~ 'o 0 s,ooo u! s,$$$ 17~0~ o~oa ~ 600ig 900~ ZO0g 900~ 0 0 0 0 0 0 0 0 0 0 0 0 s,o00 u! s,$$$ gl.O~ o~o~ ~ 600~ u.. gOOD ZO0g 900g ¢:: 0 0 0 0 0 0 0 0 0 0 0 s,ooo u! s,$$$ gl.O~ ~OZ >- o~oz ~ 600i~ u. ~00~ ZO0~ 900~: 0 0 0 0 0 0 0 0 0 0 0 0 s,o00 u! s,$$$ gl.O~ o~o~ ~ 600~ u. gO0~ ZO0g 900g 0 LJ ~00 0 __~ m Im X (]~ II v 0 0 0 0 0 0 0 0 0 0 0 0 s,ooo u! s,$$$ LOg OLOg 600~ SO0~ ZOOg 900~ 0 '0 ~) --'0 ~ 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 s,o00 u! s,$$$ · lz kO~ O~Og 600~ ~OOZ ZO0~ 900g 0 0 s,ooo u! s,$$$ §1.0~ Z[.Og O~Og 600~ SO0~ ZOOg 900g U 0 U 0 0 ~ u 0 l 0 m o~o X 0