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HomeMy WebLinkAbout05.02.2018 SP Minutes @3:00MINUTES SPECIAL MEETING 1 BUDGET STANDING COMMITTEE c'gLIFO OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: CITY HALL, CITY MANAGER'S CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA TUESDAY, MAY 2, 2018 3:00 p.m. Call to Order. Time: 3:00 p.m. Roll Call. PRESENT: Mayor Normandy and Councilmember Gupta PUBLIC COMMENTS — None. MATTERS FOR CONSIDERATION Report regarding study session for the Fiscal Year 2018 -19 operating budget. (Richard Lee, Director of Finance) Financial Services Manager Miller presented the staff report. In response to Councilmember Gupta, Financial Services Manager Miller explained the transfer of SB 1 funding to a new fund, Road Rehabilitation and Maintenance. Financial Services Manager Miller continued the overview of the proposed budget. In response to Councilmember Gupta, Director Ranals explained the proposed modifications to the Parks Maintenance Worker and Custodian positions. In response to Mayor Normandy, Director Ranals stated the cost for an additional .5 office specialist position was $29,000. Mayor Normandy requested the amounts be provided in the presentation. Director Ranals stated fees could be increased to cover the cost of the position. In response to Councilmember Gupta, City Manager Futrell stated approximately $75,000 was spent on the Bio Conference. Director Arroyo stated the City would have its own booth, which increased the cost. Councilmember Gupta asked about the Historic Preservation Grant. City Manager Futrell explained that the program was in place until the recession and was proposed to be included annually. Councilmember Gupta requested the cost of improvements to the audio /visual system. Director Lee stated the Council had appropriated $65,000 to upgrade the Council Chambers AV system at mid -year. Councilmember Gupta asked what enhancements to Concerts in the Park were envisioned. Director Ranals explained the proposed addition of family friendly activities. Councilmember Gupta asked about public art restoration. Director Ranals stated there was a $50,000 line item for purchase of public art. Councilmember Gupta asked about the overtime in City Program funds. Director Lee explained the Police Department minor reorganization and $500,000 reappropriated from Asset Seizure funds to cover some overtime costs. Councilmember Gupta asked about the EV Charging Stations. Administrator Lovell explained the CIP request for an EV Master Plan. In response to Mayor Normandy, Financial Services Manager Miller explained the change in the City Manager's communications budget. Director Lee explained the reduction of $200,000 for money owed to County and State for parking citations. Mayor Normandy requested information on City's Manager's Communications and IT be included in the staff report. Mayor Normandy asked about the overall reserves. City Manager Futrell explained the mid- year budget projected a surplus of $4.5 million. Mayor Normandy encouraged patience with Council on the new two -year budget cycle. In response to Councilmember Gupta, Director Greenwood explained the General Plan Maintenance Reserve and update to the General Plan. Councilmember Gupta asked the total Public Works Department consulting budget. Administrator Lovell stated $80,000 would be added to the existing consulting budget. Councilmember Gupta requested the total amount expended last year. Mayor Normandy sensed questions would be raised about the $80,000. Director Kim explained smaller projects that might come up requiring consultant work. Director Lee stated $1.9 million was spent last fiscal year on Public Works consultants. Councilmember Gupta asked about the Gas Tax Fund and Road Maintenance and Rehabilitation account. Director Lee explained the need to backfill road maintenance funds due to possibility of limited Gas Tax. He opined that $1 million was not enough. Mayor Normandy asked the cost on the upgrade for the Senior Engineering Technician. Administrator Lovell estimated $20,000. Mayor Normandy recommended removing "for BUDGET COMMITTEE MEETING MAY 2, 2018 MINUTES PAGE 2 small projects" from the request to increase consulting funds and indicated it was a one -time request. Councilmember Gupta asked about the Developer's Deposit Fund. Director Lee explained the fees paid by developers and placed in reserves. 2. Report regarding proposed Capital Improvement Program for fiscal year 2018 -19. (Justin Lovell, Public Works Administrator) Administrator Lovell presented the staff report. In response to Mayor Normandy, Administrator Lovell discussed the proposed signal by the Hillside Soccer Fields. Director Kim explained that a signal would increase efficiency of traffic on the major east /west arterial and pedestrian safety. Police Chief Azzopardi discussed issues with adherence to the existing stop sign. Administrator Lovell explained that funding was to start planning for a new signal. Councilmember Gupta discussed traffic issues at the four -way stop sign. Councilmember Gupta discussed complaints on traffic issues west of 101. Administrator Lovell discussed efforts to consider traffic signals city -wide. City Manager Futrell explained that the source of funds was for use only east of 101. Director Kim provided estimated timeframes for completion. Mayor Normandy suggested the need for a crosswalk. Director Kim stated the pedestrian access would be considered during the design phase. City Manager Futrell discussed complaints and concerns about traffic flow. Administrator Lovell reviewed the CIP requests. In response to Councilmember Gupta, Administrator Lovell stated locations for Parking Garage No. 2 were not yet determined. In response to Mayor Normandy, Director Lee stated there was $2.8 million in the Parking District Fund. Administrator Lovell continued review of the CIP requests. Councilmember Gupta asked the anticipated cost and funding source for the Third Avenue Rail Extension. Administrator Lovell stated it was too early in the process. City Manager Futrell explained that the study would look at cost and ridership. Administrator Lovell summarized additional proposed CIP projects. Mayor Normandy asked about spray paint on resurfaced streets. Director Kim explained the marks for underground utilities. Administrator Lovell discussed efforts to coordinate work. Councilmember Gupta stated it was important to have the flashing lights at Grand Avenue. He suggested lights similar to traffic lights for pedestrians as used in Monterey Fisherman's BUDGET COMMITTEE MEETING MAY 2, 2018 MINUTES PAGE 3 Plaza. Mayor Normandy asked about the gateway monument signs. Director Lee stated Caltrans was reviewing the encroachment permit, then construction would proceed. Administrator Lovell stated the signs were being fabricated. Mayor Normandy discussed excitement about a potential new pool and asked if it would be highlighted. City Manager Futrell stated $2 million had been set aside and the rest would be set aside as Park Fees were collected. Mayor Normandy requested an update on the bathrooms at Oyster Point Marina. Administrator Lovell stated he would provide a memo on the status. City Manager Futrell stated the $250,000 project became an $850,000 project and the design had significantly changed. In response to Councilmember Gupta, Administrator Lovell stated conceptual design was underway for the OMP Storm Capture Project and additional funds from Caltrans would be available next year. Mina Richardson asked about funding for the Campus Project. City Manager Futrell stated the project was anticipated at $172 -175 million, and the City was collecting Measure W funds and would borrow approximately $145 million. Ms. Richardson discussed reference to Municipal Service Building land demolition as a funding source. Ms. Richardson asked where litigation costs were shown in the budget. City Manager Futrell stated workers compensation issues were noted as litigation and reflected under worker's compensation. ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 4:28 p.m. Submitt by: Approved by: �2J2� Gabriel o nguez, Deputy City Clerk Mayor Normandy City of South San Francisco City of South San Francisco BUDGET COMMITTEE MEETING MAY 2, 2018 MINUTES PAGE 4