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HomeMy WebLinkAbout2003-03-19 e-packetSPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 CITY HALL CONFERENCE ROOM zl,00 GRAND AVENUE MARCH 19, 2003 6:00 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 19th day of March 2003, at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: 1. Call to Order 2. Roll Call 3. Public Comments - comments are limited to items on the Special Meeting Agenda 4. Study Session: a. Child Care Facility Fee Implementation Plan b. City's new website 5. Closed Session: Pursuant to Government Code Section 54957, City Attorney's evaluation 6. Adjournment Clerk StaffReport DATE: TO: FROM: SUBJECT: March 19, 2003 Honorable Mayor and City Council Director of Community Outreach South San Francisco Child Care Impact Fee Implementation Plan RECOMMENDATION It is recommended that the City Council direct staff to initiate the Child Care Impact Fee Implementation Plan outlined below. BACKGROUND/DISCUSSION Current Funds and Impact Fee Revenue Forecast For this analysis, we have worked with the Planning Department to project development over the next five years and estimate potential childcare impact fee revenue that will be available in the short-tenn. This projection is based on current projects in the pipeline and does not include any speculative (i.e., non-project specific) development. There is additional development capacity in the City's General Plan but revenue from this development has not been assumed. The timing of the development and revenue forecast is only a rough estimate of what might occur. The Bay Area is in a real estate recession and there is an abundance of office space on the market throughout the Peninsula. Industrial and R&D vacancy rates are less than office but it is safe to assume that it will be many years before new construction equals that of the late 1990s. This forecast should be revisited and updated annually based on actual project applications. Table 1 lists the current projects in the pipeline by type of land use. As shown, there are 17 projects listed and of that total, 11 are R&D/Office projects with a total of about 1.5 million sqfl of space. There are only three residential projects in the pipeline with a total of 85 units. This is consistent with the analysis that was included in the Child Care Impact Fee Nexus Study. In general, the City has very little residential development capacity and most growth is expected to be non-residential development. Given that there is a significant amount of vacant office space on the Peninsula and throughout the Bay Area, the timing of these projects is uncertain. The pipeline projects if developed would generate in total about $985,000 or close to $1.0 million in fee revenue. This represents about 8.3 percent of the total amount of impact fee revenue expected to be generated by new development in the City over the next 20 years. Staff Report Subject: Page 2 Child Care Facility Fee Implementation Plan Table 1 Expected Development - FY 2003 through FY 2006 SSF Child Care Fee Implementation Project No. Name Land Use Total Project Sqft/Units R&D/Office Uses UP 00-014 Stuhlmuller UP 00-074 Malcolm Office UP 00-76 Canal Street PUD 98-053 Sugen Expansion P02-0031 285 E. Grand (Baysie Area) P02-0042 E. Jamie Court (Alexandria) UP 01-032 Cell Genesys (1) UP -01-034 Sand Hill UP 00-024 Project 101 P02-0050 1541 Grandview (Genetech) na Oyster Pt. Blvd (Slough) Total Office Commercial/Retail UP 01-045 Bally Total Fitness Total Commercial/Retail Office Office Office Office R&D R&D R&D/Office R&D/Office Warehouse to Office Warehouse to R&D Warehouse to R&D Commercial Hotel/Visitor PP 00-040 Holiday Inn (3) Hotel (2) na Marriot (4) Hotel Total Hotel Residential na Infill Residential (5) Low Density (SF) PUD 01-012 Stonegate Estates Townhomes RZ 01-054 90 Oak Avenue MF High Density Total Residential 105,000 155,000 25,000 48,391 150,000 133,000 154,000 210,000 236,300 125,000 200,000 1,541,691 40,000 40,000 97,150 234,459 331,609 50 20 15 85 sqfl sqfl sqfl sqfl sqfl sqft sqfl sqfl sqft sqfl sqft sqfl sqft sqft sqt~ (1) Plan check approved but building permit not pulled. (2) Assumes 670 sqfi per room (3) This project may convert to R&D. (4) This project has an agreement to pay a fixed amount for the childcare fee at $0.13 per sqfi. (5) Represents infill projects, conversions to duplexes, and additions of second units, which tend to average 1-2 per month. Sources: City of South San Francisco; Brion & Associates. Staff Report Subject: Child Care Facility Fee Implementation Plan Page 3 The current childcare fee fund has a balance of about $143,665, which has been collected over the last year-and-a-half. Because of the uncertainty surrounding the real estate market and the current oversupply of office space, we are assuming that despite the large number of projects in the pipeline the City will continue to receive about $100,000 per year in child care impact fee revenue. This is a conservative assumption, which can be revisited should the market conditions change and more projects move forward. Proposed Collaborations The Child Care Coordinating Council of San Mateo County is the most likely and appropriate organization for the City to partner with to implement its childcare master plan and fee fund. This organization, commonly referred to as the 4Cs, has undertaken the goal of developing childcare centers and increasing the supply ofchildcare spaces throughout the County. The 4Cs recognizes that childcare providers generally do not generate enough profit to support their capital facility needs and secure private financing. Thus, the 4Cs has embarked on a plan to become a development "middleman" in the field and partner with local providers, cities and other agencies to increase the supply ofchildcare. Pilot Program Based on its new SmartKids program guidelines and implementation plan, we are proposing for the 4Cs to supervise a pilot program for 3-5 new and expanding South San Francisco (SSF) family childcare providers in 2003. Participants in the SSF program will be selected by an SSF Child Care Advisory Committee consisting of members chosen by the City of SSF. This committee could consist of the City Council's subcommittee on childcare and be expanded to include other members of the community. 1 The Child Care Coordinating Council's Responsibilities during the pilot program: To support the City of South San Francisco Assist City of SSF in recruiting new and expanding family child care providers by contacting SSF residents attending family child care licensing orientations and exempt provider trainings. · Provide City of SSF overview and application materials from which the City of SSF will develop SSF Child Care Expansion fund information and applications on City letterhead. · Screen applications sent to City of SSF and present recommendations to SSF Advisory Committee with authority for final selection. To Support Participating Family Providers · Assist applicants in completing licensing application and pre-licensing training requirements. · Assist provider in developing policies, fees, record system, and budget for Year 1 program. · Visit each participating provider 3 times during 2003. I While the pilot program would last one year, the funds to providers would be dispersed over a 3 year period; the City and Council would continue to support those grantees in the pilot program atter the first year, if the program is disbanded. If the program is terminated, no new grantees would be awarded in year 2. Staff Report Subject: Page 4 Child Care Facility Fee Implementation Plan · Conduct Home-Based Child Care training series including participating SSF providers. · Create a 2003 initial and final FDCRS (Family Day Care Rating Scale) to rate quality of each participating family child care home. · Conduct an end of year review of policies, budget, and program. City of South San Francisco's responsibilities during the 1-year pilot program: · Develop SSF Child Care Facilities Fund program information and application based on materials from the 4Cs. · Assist the 4Cs in recruiting new and expanding family child care providers. · Establish a SSF Advisory Committee with the role of selecting participating applicants. · Provide funding totaling at least $2,000 directly to each participating new small family child care home (to be dispersed as a grant over 3 years). · Provide funding totaling at least $4,000 directly to each participating new large family child care home (to be dispersed as a grant over 3 years). · Provide the 4Cs with support of 5% of funds dispersed in 2003 to offset administrative costs of providers participating in the pilot program. · Additional monies may be available for new or existing providers that will serve underserved populations, including infants and special needs children. These additional monies would be based on the particular capital improvements needs to serve special groups and availability of funds. Requests for this additional funding would be subject to approval by the SSF Advisory Committee. Outcomes to Be Tracked by the Child Care Coordinating Council during the 2003 Pilot Program · How many providers requested applications for SSF Child Care Expansion? o How many planning infant care? o How many planning preschool care? o How many planning school age care? o How many planning to care for special needs children? · What criteria were used to select amongst providers during the pilot program? · How did providers spend funds during 2003 pilot program? o Did providers feel they could use more funds in first year? o What additional funds were requested to accommodate special needs children or special circumstances? · What formal training did providers receive during 2003? · How many additional hours of technical assistance did providers request during 2003? On what topics? · Beyond. SSF direct funding for program investment, what was the average cost and resources required to support family child care providers participating in the 2003 pilot program? Long-Term Program If results of the pilot program prove favorable (an effective, feasible, and scalable program to increase supply and quality of family child care slots in SSF), the 4Cs and City of SSF can extend the pilot Staff Report Subject: Child Care Facility Fee Implementation Plan Page 5 program. An extension of the pilot program would provide an additional 2 years of support and funding for family child care providers participating in the 2003 pilot program. Each subsequent year, additional providers would also be recruited to begin a 3-year program of training and financial investment fi'om the SSF Child Care Expansion Fund. Proposed New Child Care Centers Gateway Project The City is developing this 100-space center in the Gateway Redevelopment Area, east of Highway 101 in the heart of the City's business community. The City will contract with the Mid-Peninsula YMCA to operate this facility, which will provide significant infant, pre-school, and subsidized spaces. Boston Properties donated this site to the City. The facility is expected to be completed by January 2004. BART Station Project Adhering to the principles of smart growth, the City is attempting to identify land near the South San Francisco BART Station as a potential childcare center site. Currently, the City is negotiating with a residential developer to provide childcare space near the BART site. If the developer chooses to pay the facility fee instead of developing childcare, the City will use the childcare facility fee fund as seed money to begin a capital campaign for a center in this area. Proposed Funding Plan and Strateg3' This section describes the proposed short-term implementation plan for South San Francisco's Child Care Impact Fee Fund as required by AB 1600. This plan builds on the discussion included in the Nexus Study and is consistent with the goals and policies of the City's General Plan on child care issues. As discussed in the Nexus Study, the City plans on providing slightly over 5,000 new spaces with an estimated cost of $47.7 million over 20 years, 27 % of which is associated with new development. The following types of child care are included in the Master Plan: · New centers · Expansion of existing centers · New spaces in leased commercial space · New fhrnily child care homes · Expansion at existing family child care homes fi'om 8 to 14 spaces · New spaces with the South San Francisco Unified School District · New spaces with the City Parks and Recreation Department About $13 million is associated with new development, which represents the provision of about 1,400 new child care spaces. This implementation plan addresses both the plans for meeting existing deficiencies as well as developing child care spaces needed fi'om new development as fimded through the impact fee revenue. Distinctions are made between the two types of need as required by AB 1600. Staff Report Subject: Page 6 Child Care Facility Fee Implementation Plan Current Child Care Development Plans Table 2 summarizes the development projects in the City that have Development Agreements and/or other commitments to construct childcare centers. These projects combined have a total of 435 child care spaces, which includes the new BART Station project. As discussed above, 100 of these spaces are expected to be completed within the next year. Ifchildcare impact fee revenue is not used to fund these spaces then these spaces contribute towards the City's existing deficiency. If childcare fee revenue is used, those spaces are associated with new development's demand for childcare spaces. Table 2 Proposed Projects with Negotiated Childcare Facilities Childcare Facilities Impact Fee Nexus Study Amount of Development Project Name OfficefR&D Retail/Comm. Residential (Developer) in Bldg. Sqft in Bldg. Sqft in Units Approved Proiects (1) Terrabay Bay West Cove (Slough Estates) 611 Gateway (Boston Properties) Proposed Proiects Britannia East Grand BART Station Totals 665,000 569,000 390,000 785,000 [la 166 10,000 Proposed Child Care Spaces 13,000 100 100 75 rla na 2,409,000 23,000 166 435 80 80 Sources: City of South San Francisco; Brion & Associates. Staff Report Subject: Child Care Facility Fee Implementation Plan Page 7 CONCLUSION There is a total of $142,665 in the childcare impact facility fund to date. We propose to use $25,000 in seed money to develop a partnership with the Child Care Coordinating Council of San Mateo County to develop a South San Francisco Family Child Care Home Grant Program, as discussed above. This could provide funding for 6 to 12 family childcare providers depending on the size of the grant (i.e., either $2000 or $4000 as discussed above). It is expected that 3 to 5 providers would participate in the first year of the program and thus, some monies would be left for the program should it continue after the first year. We propose that the remaining $118,000 in the fund contribute to the child care center at the BART station. This project may create up to 80 spaces and is envisioned to be a center to service infants and preschool children. By: Heather Quinn Director of Community Outreach Approved: ~/~~~/~ Michael A. Wilson City Manager City of South San Francisco lnternet Web Site City Council Update March 19, 2003 Web Design Team The Core Web Design Team reflects a diverse core group of focused and driven individuals from a variety of departments Design Team (from left to right) · Doug Hollis -Information Technology · Sue Perotti- Recreation & Community Services · Valerie Sommer - Library · Susan Kennedy - Fire Department · Sharon Ranals - Recreation & Community Services · Robert Yonker - Information Technology · Victoria Edwards - Human Resources · Mich Mercado- Human Resources · Bertha Hernandez - Economic & Community Development oKim Sloan -Information Technology · Cheryl Grantano - Library 3/14~2003 2 Web Site Abilities The new features which bring the web site alive include A brand new graphical interface. The ability for each department to update and/or add new content in as little as 60 seconds without the aid of a dedicated professional web designer. The elimination of extra overhead while increasing functionality, flexibility and overall look and feel. Accessible by a wide group of constituents, improving public communications Provides archival and retrieval functions and approval process Design Team Goal Bring together a more effective and accessible city government site with access to a wealth of easy-to-use, interactive transactions for customers at any time of the day. Some of the new features include an interactive calendar of events, a permit applications center, and current issues in the community. 3/14/2003 3 Current Available Modules [] A-Z Index [] Alphabetical list of city departments and local businesses within the community E-notify Allows a user to request and receive local updates instantly to their e-mail. Such updates will include availability of new City Council agendas and minutes, street repairs, recreation classes & park maintenance to name a few. [] [] [] FAQ A repository of information with topics ranging from employment, housing, animal permits, fire & safety, crime prevention and transportation File Bank Allows departments to store and display many different types of documents in a central location. Documents can be updated seamlessly and effortlessly from one location Info Guide Listing of local and regional business that displays information and links to their website. Jobs Centralized listing of available positions within the city with information on how to apply. News Allows individual departments to create and post information specific to their department Calendar Each department has the ability to display their events calendar. Press Releases One central place for a press release to be created and displayed for the public RFP/Bids Allows contractors and vendors to get information on current and closed RFPs and Bids with information on who to contact, how to bid and how to be kept up to date on the process. 3/14/2003 4 Current SSF Web Site :.> Community Learnin~ Ce nter :,:- (;:nmmunity Outreach :-> Communit? I:'artnershi~ >.:. Ec[~nomic & CDmmunit? Daye Ia_Dm Eat :-:- Finance ~.>. [:ire De~anmen£ >. > I--lu man 1:-'-2aa Duma s >;. Parks. Recreation & Mainlenan ce Semces :.> plam~in_~ Dk, ision ::-> police Department :.:. public Works >.>. 'W'aler Qualit_') Control C~mm.nl~ N~ Find It? .c:L'=:F. nel: Hame P,:.cje City Nlall I~nli~e >> CJly Manager's Office >> Cilv Clerk ~.> Oil? Treasurer :-:- Cily A11orne? 6a mmia sion s I~it¥ AffilJ~t i aris >> Chamber m: Commerce :.;- Conference Cenler >> Mnther's Club >> Ban Mated ODUrtt_~ >> Farmem Markel >> ~;SF Unified School Di strict :.> A.~soc of Bay ~,rea Go~emmenta >> Job~olunteer Listings >> E-venta Calendar >> Ci[_x, Mee£i ng ~g_ ~ ndaaSh'lir~ules >> ~onstruction News >> Online Leisure Guide >> Ci£~ New,~letter~ >> SS-F Municiual Code >> $SF T¥ rd~,,~ to ~:~FP- InroOenter-- Sun'Tho Net -- Bu~ine~ CDnnantion -- ~SF Hi~£ary Page Click Here ta Try Our 5]ear~h Paqel Cit~' Oirectnr~'- Emeil .q-qF Online - -':;end Ua An Idea 3/14/2003 5 New SSF Web Site 3/14/2003 awards fr om the California SSF City [:otln[:il The SoutY~ San Francisco Ci~ Council meets lJqe 2nd and 4tY~ Wednesday of each rnonth at 7:30pm, ~eetings are open b ~e public and held at ~e Municipal Services Building, 33 Arroyo Drive. Russ ~oss says goodbye Russ ~oss~ Ci~ Hails' venera~d co rnmanderHn-chief of dady operabons, retired on Feb, ~ a~r a career wi~ Sou~ San Francisco ff~at spanned five decades. SSF Splits Top Positiees VVith Moss' retirement, Nagel and Van Duyn join city manager's office City of South Sa~l Francisco Launches New Web Site Thanks b~ tJqe launch of t~le new interactive Web sit~ for bhe Cib/of Sou¢~ San Francisco at www.ssf, net, employees... Gene I~lullin is sworn in to State Assembly f,4ore lY, an 30 novice stat~ lawmakers -- including some fforn ~e Bay Area - were sworn in~ o~ce Monday December 2nd ~r what may be ~e s~'s most con~ntious legislative