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HomeMy WebLinkAbout2003-06-11 e-packetAGENDA REDEVELOPMENT AGENCY CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM JUNE 11, 2003 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meetings of the Redevelopment Agency are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the Chair may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. PEDRO GONZALEZ Chairman KARYL MATSUMOTO Vice Chair RICHARD A. GARBARINO, SR. Boardmember BEVERLY BONALANZA-FORD Investment Officer MICHAEL A. WILSON Executive Director JOSEPH A. FERNEKES Boardmember RAYMOND L. GREEN Boardmember SYLVIA M. PAYNE Clerk STEVEN T. MATTAS Counsel PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT 1S AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS CONSENT CALENDAR 1. Motion to approve the minutes of the May 21, 2003 special joint meeting and May 28, 2003 regular meeting 2. Motion to confirm expense claims of June 11, 2003 ADJOURNMENT REGULAR REDEVELOPMENT AGENCY MEETING JUNE 11, 2003 AGENDA PAGE 2 AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM JUNE 11, 2003 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the Mayor may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. KARYL MATSUMOTO Mayor Pro Tem RICHARD A GARBARINO, SR. Councilman BEVERLY BONALANZA-FORD City Treasurer MICHAEL A. WILSON City Manager PEDRO GONZALEZ Mayor JOSEPH A. FERNEKES Councilman RAYMOND L. GREEN Councilman SYLVIA M. PAYNE City Clerk STEVEN T. MATTAS City Attorney PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS · Kaiser Permanente's Neighbors and Health Program, June 14, 2003 - Community Outreach Director Heather Quinn AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Community Forum · Subcommittee Reports CONSENT CALENDAR Motion to approve the minutes of the May 21, 2003 special joint meeting and May 28, 2003 regular meeting 2. Motion to confirm expense claims of June 11, 2003 PUBLIC HEARING Consideration of resolution approving General Plan Amendment (GP-01-076) changing the land use designation from Downtown High Density Residential to mixed Downtown High Density Residential/Community Commercial, Ordinance to Rezone (RZ-01-076) the parcel from Medium Density Residential (R-2-H) to Retail Commercial (C-l-L), and motion to approve the Use Permit (UP-01-076) allowing an expansion of an existing restaurant situated within 200 feet of a residential district in the Medium Density Residential (R-2-H) Zoning District, in accordance with SSFMC Chapters 20.22, 20.81 and 20.87; Owner: Roberto Vega, Los Metates Restaurant; Applicant: Sandra B. Jimenez ADMINISTRATIVE BUSINESS Resolution authorizing an Exclusive Negotiating Rights Agreement with REST Investment to lease an area not to exceed 3 acres on City owned property identified as APN: 015-180-020, parcel located adjacent to the Water Quality Control Plant 5. Approval of FY 2003-04 budget: a) Resolution approving the operating budget for the City of South San Francisco for FY 2003-04 and appropriating the corresponding funds b) Resolution modifying certain sections of the master fee schedule for FY 2003-04 REGULAR CITY COUNC1L MEETING JUNE 11, 2003 AGENDA PAGE 2 c) Resolution approving classification descriptions, adjustments to salary schedules, and/or unit designations d) Motion to waive reading and introduce an ordinance amending SSFMC Chapter 3.12 to implement Council-approved position title additions, deletions, and/or changes e) Resolution approving the Capital Improvement Program (CIP) budget for FY 2003- 04 Resolution accepting an increase in refuse collection rates effective July 1, 2003 as submitted by the South San Francisco Scavenger Company and amending the franchise agreement to approve an increase in the Franchise Fee CLOSED SESSION Pursuant to Government Code Section 54956.9(a), existing litigation, Aetna Realty v. City of South San Francisco ADJOURNMENT REGULAR CITY COUNCIL MEETING AGENDA JUNE 11, 2003 PAGE 3 Staff Report DATE: TO: FROM: SUBJECT: June 11,2003 Honorable Mayor and City Council Assistant City Manager General Plan Amendment changing the land use designation of a parcel from Downtown High Density Residential to mixed Downtown High Density Residential/Community Commercial, Rezoning of the parcel from Medium Density Residential (R-2-H) to Retail Commercial (C-l-L), and a Use Permit allowing an expansion of an existing restaurant situated within 200 feet of a residential district in the Medium Density Residential (R-2-H) Zoning District, in accordance with SSFMC Chapters 20.22, 20.81 and 20.87. Applicant: Roberto Vega (owner of Los Metates) Site Address: 231 Lux Avenue Case No. GPA/RZ/UP-01-076 RECOMMENDATION: That the City Council waive reading and introduce the attached ordinance amending the General Plan to change the land use designation of 231 Lux Avenue from Downtown High Density Residential to mixed Downtown High Density Residential/Community Commercial, and rezoning the parcel from Medium Density Residential (R-2-H) to Retail Commercial (C-l-L), and approve a Use Permit allowing an expansion of an existing restaurant within 200 feet of a residential district in the Medium Density Residential District in accordance with SSFMC Chapters 20.22, 20.81 and 20.87. BACKGROUND: The property at 231 Lux Avenue contains a two-story mixed-use building with a restaurant on the ground floor and a residential apartment unit on the second floor. The property is currently zoned Medium Density Residential and designated Downtown High Density Residential in the Land Use Element of the General Plan. The property owner would like to expand the kitchen area of the restaurant, but since restaurants are not permitted uses in a residential zoning district, the property must be rezoned to allow for commercial uses before any improvements to the restaurant can be made. If the property is rezoned, then the General Plan land use designation must also be changed so that it is consistent with the new zoning. Therefore, the applicant must also apply for a General Plan amendment to change the land use designation to allow for mixed- use developments containing commercial space on the ground floor with residential units above. Since the restaurant is located within 200 feet of a residential district, the applicant must obtain a City Council Staff Report To: Honorable Mayor and City Council Subject: GPA/RZ/UP-01-076 June 11, 2003 Page 2 of 3 use permit through a public hearing process so that the surrounding neighborhood has a chance to voice any concerns it might have regarding the proposal. Finally, the property is located within the Downtown Parking District; therefore the applicant was eligible to apply for an exception from the City's parking requirements to accommodate the proposed kitchen addition. In April 2003, the Parking Place Commission heard the application and approved the parking exception unanimously. The Planning Commission heard the application for the General Plan and Zoning Ordinance amendments as well as the Use Permit at its regular meeting of May 15, 2003 and voted 6-0 to forward the item to the Council with a recommendation for approval. DISCUSSION: A complete discussion of the proposed General Plan and Zoning District Map amendments as well as the Use Permit request is contained in the attached Planning Commission staff report dated May 15, 2003. The minutes from this meeting have also been attached to this report. PLANNING COMMISSION DISCUSSION: In May 2003, the applicant applied to amend the General Plan and the Zoning District Maps and obtain a use permit to expand the kitchen area of his restaurant. In its review of the application, the Planning Commission felt that since the dining area would remain the same size, there would be little impact on the neighborhood in terms of the need for additional parking and increased traffic through the area. The Commission agreed that the size of the existing kitchen area was inadequate to accommodate a full staff and ample storage space for food, beverages and kitchen equipment, and also expressed support for improving the area behind the building by providing parking spaces and a landscaped yard for the residents of the upstairs apartment unit. It was also pleased to see that the plans called for the removal and replacement of the old exhaust vent on the exterior of the building with a new vent to be incorporated inside of the structure. There was no opposition present at the public hearing, and the Commission subsequently voted to forward the application to the City Council with a recommendation for approval. CONCLUSION: The proposed amendments would bring a property with a legally-nonconforming mix of uses into compliance with the Zoning Ordinance and General Plan by re-designating the site to allow for mixed-use developments. The site is currently legally non-conforming because it contains a restaurant on the ground floor while the property is designated solely for residential uses in both the Zoning Ordinance and General Plan. The properties immediately adjacent to the site along Linden Avenue are zoned commercial and designated for mixed-use developments in the General Plan. Therefore if the proposed amendments are permitted, the property would be made to comply with both the Zoning Ordinance and General Plan. Furthermore, the proposed addition City Council Staff Report To: Honorable Mayor and City Council Subject: GPA/RZ/UP-01-076 June 11, 2003 Page 3 of 3 to the restaurant would comply with all applicable development standards as well as the City's design guidelines. For these reasons, the Planning Commission recommends that the City Council waive reading and introduce the attached ordinance amending the General Plan to change the land use designation of the property from Downtown High Density Residential to mixed Downtown High Density Residential/Community Commercial and rezoning the parcel from Medium Density Residential (R-2-H) to Retail Commercial (C-l-L), and approve a Use Permit allowing the expansion of the restaurant within 200 feet of a residential district in the Medium Density Residential District in accordance with SSFMC Chapters 20.22, 20.81 and 20.87. Assistant City Manager City Manager ATTACHMENTS: Draft Ordinance Planning Commission Resolution No. 2627 with attached Exhibits Minutes of the May 15, 2003 Regular Meeting of the Planning'Commission Planning Commission Staff Report dated May 15, 2003 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING GENERAL PLAN AMENDMENT APPLICATION GP-01-076 CHANGING THE LAND USE DESIGNATION OF THE PROPERTY LOCATED AT 231 LUX AVENUE FROM DOWNTOWN HIGH DENSITY RESIDENTIAL TO MIXED DOWNTOWN HIGH DENSITY RESIDENTIAL/COMMUNITY COMMERCIAL AND USE PERMIT UP-01-076 ALLOWING THE EXPANSION OF AN EXISTING RESTAURANT SITUATED WITHIN 200 FEET OF A RESIDENTIAL DISTRICT. WHEREAS, the South San Francisco Planning Commission held a duly noticed public heating on May 15, 2003; and WHEREAS, as required by-the "Amendment Procedures" (SSFMC Chapter 20.87) and "Use Permit Procedures" (SSFMC Chapter 20.87), the Planning Commission made the following findings in support of the request for approval of a General Plan Amendment, Rezoning, and Use Permit for the property located at 231 Lux Avenue, based on public testimony and the materials submitted to the City of South San Francisco Planning Commission which include, but are not limited to: "Exhibit A," attached, indicating proposed General Plan Land Use Map Amendment; "Exhibit B" attached, containing the recommended conditions of approval and Plans prepared by applicant, Sandra B. Jimenez, dated October 4, 2002; Planning Commission staff report dated May 15, 2003. The proposed General Plan Amendment changing the land use designation to Mixed Downtown High Density Residential/Community Commercial is appropriate since: 1) the site contains an existing mixed-use development containing a commercial use on the ground floor and a residential apartment unit on the second floor; and 2) the proposal furthers policies in the Land Use Element of the General Plan which call for maintaining a mix of pedestrian-friendly uses in the downtown area. The Parking Place Commission granted an eight-space parking exception for the proposed restaurant expansion at its regular meeting of April 8, 2003. The proposal complies with all applicable provisions of the Zoning Ordinance in that restaurants providing limited service in the Retail Commercial Zoning District are permitted subject to approval of a use permit. The project meets or exceeds all general development standards of the Retail Commercial (C-l-L) Zoning District. ° The proposal will not be adverse to the public health, safety, or general welfare of the community, nor 'unreasonably detrimental to surrounding properties and improvements in that conditions have been attached which will mitigate any impacts the project might have on the surrounding neighborhood. o The proposal qualifies as exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act, which allows for the exemption of projects in cases where it can see with certainty that no significant environmental impacts will result in the project's approval. 6. The proposal complies with the City's Design Guidelines for commercial projects. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco approves General Plan Amendment GP-01-076 attached hereto as Exhibit A and UP-01- 076 subject to the recommended conditions of approval contained in "Exhibit B" attached. BE IT FURTHER RESOLVED that the resolution shall become effective immediately upon its passage and adoption. I hereby certify that the foregoing resolution was adopted by the City Council of the City of South San Francisco at the regular meeting held on the ~ day of__, 2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso'sk2627 Los Metates.res.doc ATTEST: City Clerk ORDINANCE NO. AN ORDINANCE AMENDING THE CITY OF SOUTH SAN FRANCISCO ZONING MAP TO CHANGE THE LAND USE DESIGNATION OF 231 LUX AVENUE FROM MEDIUM DENSITY RESIDENTIAL (R-2-H) TO RETAIL COMMERCIAL (C-i-L) WHEREAS, on May 15, 2003, the Planning Commission of the City of South San Francisco held a duly noticed public hearing and recommended that the City Council adopt the proposed ordinance amendment; and WHEREAS, on June 11, 2003, the City Council of the City of South San Francisco held a duly noticed public heating on the proposed amendments; and WHEREAS, the proposed amendments have been determined to be "Categorically Exempt" under the "General Rule" (CEQA Section 15061 Co) (3)) that CEQA applies only to projects that have the potential for causing a significant effect on the environment. 'VVI--IEtLEAS, the findings and determinations contained herein are based on all competent and substantial evidence in the record, both oral and written, contained in the entire record relating to the project. The findings and determinations constitute the independent findings and determinations 0f the City Council and are supported by substantial evidence in the record, including the staff'report submitted at the City Council meeting on June 11, 2003 thereto. NOW THEREFORE, the City Council of the City of South San Francisco does ORDAIN as follows: SECTION 1. AMENDMENTS The City Council hereby amends the City of South San Francisco Zoning Map for 231 Lux Avenue by changing the zoning designation from Medium Density Residential (R-2-H) to Retail Commercial (C-l-L) as shown hereto in Attachment A. RESOLUTION NO. 2627 PLANNING COMMISSION, CITY OF SOUTH SAN FRANCISCO STATE OF CALIFORNIA A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SOUTH SAN FRANCISCO RECOMMENDING THAT THE SOUTH SAN FRANCISCO CITY COUNCIL APPROVE GENERAL PLAN AMENDMENT APPLICATION GP-01-076 CHANGING THE LAND USE DESIGNATION OF THE PROPERTY LOCATED AT 231 LUX AVENUE FROM DOWNTOWN HIGH DENSITY RESIDENTIAL TO MIXED DOWNTOWN HIGH DENSITY RESIDENTIAL/COMMUNITY COMMERCIAL, REZONE APPLICATION RZ-01-076 CHANGING THE ZONING OF THE PARCEL FROM MEDIUM DENSITY RESIDENTIAL TO RETAIL COMMERCIAL, AND USE PERMIT APPLICATION UP-01-076 ALLOWING THE EXPANSION OF AN EXISTING RESTAURANT SITUATED WITHIN 200 FEET OF A RESIDENTIAL DISTRICT. WHEREAS, the South San Francisco Planning Commission held a duly noticed public hearing on May 15, 2003; and, WHEREAS, as required by the "Amendment Procedures" (SSFMC Chapter 20.87) and "Use Permit Procedures" (SSFMC Chapter 20.87), the Planning Commission makes the following findings in support of the request for approval of a General Plan Amendment, Rezoning, and Use Permit for the property located at 231 Lux Avenue, based on public testimony and the materials submitted to the City of South San Francisco Planning Commission which include, but are not limited to: "Exhibit A," attached, indicating proposed General Plan Land Use Map Amendment; "Exhibit B," attached, indicating proposed Amendment of the Zoning District Map; "Exhibit C," attached, containing the recommended conditions of approval; Plans prepared by applicant, Sandra B. Jimenez, dated October 4, 2002; Planning Commission staff report dated May 15, 2003; and testimony received at the May 15, 2003 regular Planning Commission meeting: The proposed General Plan Amendment changing the land use designation to Mixed Downtown High Density Residential/Community Commercial is appropriate since: 1) the site contains an existing mixed-use development containing a commercial use on the ground floor and a residential apartment unit on the second floor; and 2) the proposal furthers policies in the Land Use Element of the General Plan which call for maintaining a mix of pedestrian-friendly uses in the downtown area. The proposed Rezoning of the property from Medium Density Residential (R-2-H) to Retail Commercial (C-l-L) is appropriate since the site already contains a legally non-conforming commercial use on the ground floor, and the existing commercial properties immediately adjacent to the property are zoned Retail Commercial. o The Parking Place Commission granted an eight-space parking exception for the proposed restaurant expansion at its regular meeting of April 8, 2003. The proposal complies with all applicable provisions of the Zoning Ordinance in that restaurants providing limited service in the Retail Commercial Zoning District are S:\StaffReportsk2003kDRAFT\05-15-03kLos Metates Reso.doc -1- permitted subject to approval of a use permit. The project meets or exceeds all general development standards of the Retail Commercial (C-l-L) Zoning District. The proposal will not be adverse to the public health, safety, or general welfare of the community, nor unreasonably detrimental to surrounding properties and improvements in that conditions have been attached which will mitigate any impacts the project might have on the surrounding neighborhood. o The proposal qualifies is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act, which allows for the exemption of projects in cases where it can seen with certainty that no significant environmental impacts will result in the project's approval. 7. The proposal complies with the City's Design Guidelines for commercial projects. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission hereby recommends that the South San Francisco City Council approve Applications GP-01-076, RZ-01- 076 and UP-01-076 subject to the recommended conditions of approval contained in "Exhibit C," attached. BE IT FURTHER RESOLVED that the resolution shall become effective immediately upon its passage and adoption. I hereby certify that the foregoing resolution was adopted by the Planning Commission of the City of South San Francisco at the regular meeting held on the 15th day of May, 2003 by the following vote: AYES: Commissioner Giusti, Commissioner Honan, Commissioner Meloni, Commissioner Sim, Vice Chairperson Ochsenhirt and Chairperson Romero NOES: ABSTAIN: ABSENT: Commissioner Teglia ATTEST: /s/Thomas C. Sparks Commission Secretary Thomas C. Sparks S:\Staff Reportsk2003kDRAFT\05-15-03kLos Metates Reso.doc 2 Planning Gommission Staff Report DATE: TO: SUBJECT: May15,2003 Planrfing Commission General Plan Amendment changing the land use designation of the property from Downtown High Density Residential to mixed Downtown High Density Residential/Community Commercial, Rezoning of the parce! from Medium Density Residential (R-2-I-I) to Retail Commercial (C-I-L), and a Use Permit allowing an expansion of an existing restaurant situated within 200 feet of a residential district in the Medium Density Residential (R-2-H) Zoning District, in accordance with SSFMC Chapters 20.22, 20.81 and 20.87. Owner: Roberto Vega Applicant: Sandra Jimenez Site Address: 231 Lux Avenue Case No. GP/RZ/UP-01-076 RECOMMENDATION: That the Planning Commission adopt a resolution recommending that the City Council approve Application GP/RZ~01-076 allowing a General Plan Amendment changing the land use designation of the property from Downtown High Density Residential to mixed Downtown High Density Residential/Community Commercial, Rezoning of the pared from Medium Density Residential (R-2-H) to Retail Commercial (C-I-L), and a Use Permit allowing an expansion of an existing restaurant situated within 200 feet of a residential district in the Medium Density Residential CR-2-H) Zoning District, subject to making the required findings and adopting the recommended conditions of approval. BACKGROUND: Los Metates is a Mexican restaurant located at 231 Lux Avenue in the Medium Density Residential Zoning District. The owner of the restaurant would like to expand the food preparation area in order to accommodate additional kitchen equipment and staff needed to mn the restaurant. The restaurant occupies the entire ground floor of a two-story building, and contains approximately 1,008 square feet. A 1,057 square-foot apartment unit occupies the entire second floor of the building. The main entrance to the restaurant faces Lux Avenue, while the apartment unit is accessed via a staircase at the rear of the building. The proposal calls for a 399 square-foot addition to the back of the kitchen area of the restaurant, and a 362 square-foot second-stow deck above the addition for the residents of the apartment unit. -6- Staff Report To: Planning Commission Subject: GPfRZ/L~-01-076 Los Metates May 15, 2003 Page 2 of 5 Since the subject parcel is currently zoned Medium Density Residential and eating establishments are not permitted in any residential zoning district, the applicant must rezone the property to Retail Commercial in order to be able to make any improvements to the restaurant. Similarly, the General Plan land use designation for the property is currently Downtown High Density Residential. Therefore the applicant must also 'apply to amend the General Plan to change the land use designation of the property to Community Commercial. These new zon/ng and land use designations would be identical to those of the ex/sting commercial properties immediately adjacent to the site along Linden Avenue. Eating establishments in the Retail Commercial Zone situated within 200 feet of a residential district require a use permit pursuant to SSFMC 20.22.030, therefore the applicant must obtain a use permit in addition to changing the zoning and land use designations. DISCUSSION: The apphcant is proposing to extend the restaurant's kitchen area by approximately 400 square feet out toward the rear of the property. The existing kitchen area is only 198 square feet, and during peak business hoars, particularly at lunchtime, the large staff needed to run the restaurant is tightly cramped in the small area. The addition would triple the size of the kitchen area from 198 square feet to approximately 600 square feet. In addition to this extension, the applicant would also bring the restaurant's entrance and restroom into compliance with current ADA requirements. One ex/sting restroom would be converted into a Small office for the management staff. No changes would be made to the restaurant's dining area. A new outdoor deck for the residents of the upstairs apartment unit would be built above the addition. In addition, the applicant is proposing to change the land use designation and zoning of the property to match those of the existing commercial properties immediately adjacent to the site along Linden Avenue. These existing commercial properties are zoned Retail Commercial (C-l-L) and have a land use designation of Mixed Downtown High Density Residential and Community Commercial under the General Plan. The following table shows how the proposal would comply with the zoning requirements of the Retail Commercial Zoning Distr/ct should the rezoning of the be permitted: Development Features Height Limit Maximum Lot Coverage Front Yard Setback Side Yard Setbacks Rear Yard Setback On-site Parking On-site Landscaping Zoning Requirement 35 feet 50% 15 feet Right: 0 feet, Left: 10 feet 0 feet 2 spaces for apartment unit 10% or 462 sq. ft. Proposal 25 feet 8 inches 30% 0 feet (existing) Right: 3 '4", Left: 3 '4" (ex/sting) 86 feet 5 inches 2 spaces for apartment unit 17% or 778 sq. ft. 7 S:\StaffKeports120031DRAFT\05-15-03\UP-01-076 Los Meu~ .... doc Staff Report To: Plarming Commission Subject: GP/RZ~-.01-076 Los Metates May 15, 2003 Page 3 of 5 Eating establishments that provide limited service, or primarily high-turnover sit-down dining and/or take-out food, and are situated within 200 feet ora residential district, are permitted in the Retail-Commercial Zone subject to approval of a use perm/t pursuant to SSFMC Section 20.22.030. Since the applicant is requesting approval of a use permit and the proposed land use is allowed in the Retail Commercial Zone, the rezoning request would be consistent with the provisions of the Zoning Ordinance. Curremiy, the rear half of the parcel is largely unimproved with the exception of a trash enclosure at the southwest corner adjacent to Tamarack Lane. The plans call for paving the back half of the lot and providing two parallel parking spaces for the apartment unit along the western property line. A landscaped yard area will be provided directly behind the restaurant, and additional planting strips will be installed along both side yards to screen the parking area fi.om the adjacent properties. The trash enclosure w/il remain in its present location immediately adjacent to Tamarack Lane for easy collection access. The existing exhaust vent from the restaurant's kitchen will be removed and replaced with a new one that will be more effectively incorporated into the design of the building. The property is located within the Downtown Parking District which allows for parking exceptions to be granted by the Parking Place Commission when fi_nctings can be made that there is ample public parking in the vicinity. In accordance with this process, the applicant was granted an eight- space parking exception to accommodate the proposal by the Parking Place Commission on April 8, 2003. NEIGHBORHOOD MEETING: The applicant held a neighborhood meeting at 6:00 p.m. on Wednesday, April 30th at the restaurant. Planning. staff provided the applicant with a mailing list of property owners and current residents within a 500-foot radius of the site. The applicant mailed approximately 250 notices to this hst six days prior to the date of the meeting. Three neighbors attended this meeting and initially expressed concern about parking problems the expansion might cause. When they learned that there would be no expansion of the dining room area, their concerns were alleviated and they expressed support for the project. Staff did receive two letters from nearby property owners who oppose allowing the expansion of the restaurant without requiring on-site parking (see attached letters). However, the Parking Place Commission al_ready approved an exception fi:om the on-site parking requirements for the proposal at its regular meeting of April 8, 2003. Both property owners were sent a notice for the Parking Place Commission meeting fi:om the City, but neither attended the heating or submitted letters to staffwith regard to the parking exception application at that time. The minutes of that hearing are attached to this staff report. 8 S :\Staff Keportsk2003kDRAFT\05-15-03\UP-01-076 Los Me~ ..... doc Staff Report To: Planning Commission Subject: GP/1LZ/[~-01-076 Los Metates May 15, 2003 Page 4 of 5 GENERAL PLAN COMPLIANCE: If the proposed General Plan Amendment is approved, the subject property would be re-designated from Downtown High Density Residential to a mix of Downtown High Density Residential and Community Commercial similar to the existing commercial uses along Linden Avenue. The Land Use Element of the General Plan contains policies that encourage a pedestrian-friendly mix of uses in this area. The subject property already features a mixed-use building with the restaurant on the ground floor and a residential aparanent unit on the second floor. It also is in close proximity to both residential neighborhoods and other commercial uses in the downtown area, and is very accessible to residents of the area and others visiting by car or on foot. Therefore, staff is of the opinion that if the General Plan amendment is approved, the restaurant would comply with the General Plan by helping to maintain the downtown area as a vital, pedestrian-friendly commercial center. ENVIRONMENTAL REVIEW: Section 15061 (b)(3) of the California Environmental Quality Act exempts projects that do not have the potential for causing a significant impact on the environment. Staff has determined that this proposal qualifies as such a project, and therefore it has deemed that no environmental review is necessary. CONCLUSION: Los Metates is a small restaurant on the northern edge of the downtown area that draws a large mount of business particularly at lunchtime during the workweek. Currently the restaurant's kitchen area is small and can become very cramped when the entire staff is on hand during busier business hours. The applicant is proposing to build a 400 square-foot addition onto the back of the kitchen to provide staff with significantly more space to store and prepare food and clean the cookware and dishes. The applicant will also be making a number of significant improvements to both the inter/or of the building and the site itself by bringing the restaurant into compliance with ADA requirements and installing new landscaping, pavement and parking on the rear half of the lot for the tenants of the upstairs apartment unit. The plans also call for the removal of the unsightly exhaust vent and a new vent to be incorporated into the design of the building. The proposal will comply with all applicable provisions of the Zoning Ordinance and General Plan if the proposed General Plan amendment and rezoning are approved, and the Design Review Board recommended approval of the proposal. For these reasons, staff recommends that the Commission adopt the attached draft resolution recommending that the City Council approve Apphcation GP/RZ/U-P01- 076 subject to the recommended conditions of approval. -9- S:\StaffReports~2003kDRAFT\05-15-03\UP-01-076 Los Me',~L~.doc Staff Report To: Plapming Commission Subject: GP/RZ/UP-01-076 Los Metates May 15, 2003 Page 5 of 5 Stephen Kowalski, Associate Planner ATTACHMENTS: Draft Resolution Letter of Opposition from Neighbor, dated May 3, 2003 (1 page) Letter of Opposition from Neighbor, dated April 23, 2003 (2 pages) Neighborhood Meeting Notice, dated April 22, 2003 (1 page) Neighborhood Meeting Sign-Up Sheet (1 page) Minutes from Parking Place Commission Meeting of April 8, 2003 (1 page) Development Plans -10- S:\StaffReportsk2003kDRAFT\05-15-03\UP-01-076 Los Mera:es.aoc RESOLUTION NO. PLANNING COMMISSION, CITY OF SOUTH SAN FRANCISCO STATE OF CALIFORNIA A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SOUTH SAN FRANCISCO RECOM2Mt;NDING TItAT TIlE SOUTH SAN FRANCISCO CITY COUNCIL APPROVE GENERAL PLAN AMENDMENT APPLICATION GP-01-076 CHANGING TIlE LAND USE DESIGNATION OF THE PROPERTY LOCATED AT 231 LUX AVENUE FROM DOWNTOWN HIGH DENSITY RESIDENTIAL TO MIXED DOWNTOWN HIGH DENSITY RESIDENTIAL/COMMUNITY COMMERCIAL, REZONE APPLICATION RZ-01-076 CHANGING THE ZONING OF THE PARCEL FROM MEDIUM DENSITY RESIDENTIAL TO RETAIL COMMERCIAL, AND USE PERMIT APPLICATION UP-01-076 ALLOWING THE EXPANSION OF AN EXISTING RESTAURANT SITUATED WITHIN 200 FEET OF A RESIDENTIAL DISTRICT. WHEREAS, the South San Francisco Planning Commission held a duly noticed public hearing on May 15, 2003; and, WHEREAS, as required by the "Amendment Procedures" (SSFMC Chapter 20.87) and '~se Permit Procedures" (SSFMC Chapter 20.87), the Planning Commission makes the following findings in support of the request for approval of a General Plan Amendment, Rezoning, and Use Permit for the property located at 231 Lux Avenue, based on public testimony and the materials subrrdtted to the City of South San Francisco Planning Commission which include, but are not limited to: "Exhibit A," attached, indicating proposed General Plan Land Use Map Amendment; "Exhibit B," attached, indicating proposed Amendment of the Zoning District Map; "Exhibit C," attached, containing the recommended conditions of approval; Plans prepared by applicant, Sandra B. Jimenez, dated October 4, 2002; Planning Commission staff report dated May 15, 2003; and testimony received at the May 15, 2003 regular Planning Commission meeting: The proposed General Plan Amendment changing the land use designation to Mixed Downtown High Density Residential/Community Commercial is appropriate since: 1) the site contains an existing mixed-use development containing a commercial use on the gromnd floor ~d a residential apartment urdt on the second floor; and 2) the proposal furthers policies in the Land Use Element of the General Plan which call for maintaining a mix of pedestrian-friendly uses in the downtown area. The proposed Rezorfing of the property from Medium Density Residential (R-2-H) to Retail Commercial (C-I-L) is appropriate since the site already contains a legally non-conforming commercial use on the ground floor, and the existing commercial properties immediately adjacent to the property are zoned Retail Commercial. The Parking Place Commission g-ranted an eight-space parking exception for the proposed restaurant expansion at its regular meeting of April 8, 2003. The proposal complies with all applicable provisions of the Zoning Ordinance in that' restaurants providing limited service in the Retail Commercial Zon_ing District are S:\Staff ReportsL2003XDRAFT\05-15-03LLos Metates Reso.doc -11- permitted subject to approval of a use permit. The project meets or exceeds all general development standards of the Retail Commercial (C-l-L) Zoning District. The proposal will not be adverse to the public health, safety, or general welfare of the community, nor un_reasonably detrfrnentaI to surrounding properties and improvements in that conditions have been attached wh/ch will mitigate any impacts the project might have on the surrounding neighborhood. The proposal qualifies is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act, which allows for the exemption of projects in cases where it can seen with certainty that no significant environmental impacts will result in the project's approval. 7. The proposal complies with the City's Design Guidelines for commercial projects. .... .~...,_~. ,_,.,_~, ~ ** REo,..,~ v ~, that the Planning Commission hereby recommends that the South San Francisco City Council approve Applications GP-01-076, RZ-01- 076 and UP-01-076 subject to the recommended conditions of approval contained in "Exhibit C," attached. BE IT FURTHER RESOLVED that the resolution shall become effective immediately upon its passage and adoption. I hereby certify that the foregoing resolution was adopted by the Planning Commission of the City of South San Francisco at the regular meeting held on the 15th day of May, 2003 by the following vote: A_YES: NOES: ABSTENTIONS: ABSENT: Attest: Thomas C. Sparks Secretary to the Planning Commission S:\Staff ReportsX2003LDRAFTk05-15-03kLos Metates Reso.doc -12- t i / ? TIA~/ l : 7"'-.-. ,' I ! WN i .i' i : / ? Redraw General Plan Land Use Map to change the land use designation of 231 Lux Avenue from Downtown High Density Residential to Mixed Downtown High //"~2:,1 // .// / Density Residential and Community Commercial. ......... ' :.,- l / / /// //-'":~: ,< /~,," ~ : ' .......... '" .i! ;: /:' ,,," .:- A;.: / : ..... ............ - ............... ,:,l::":" ,. ........ z.., 1/ / ! ' .: · ........~ % :~: ...... ._.. .......... .~....i , / / 1' : ,,. ............... : . ........... ... : ............ :::...:,....~/.:/.///,: .,,/ ..... : ~- ........ .................. : ! :? ...... ::...... :... // :,~,, / :~ .,-" :. : / / / i'?,-,~.,., ...... .x .... ' c,.-) ,>'-,,< ! ~ .... .,,,, , // / // / .............. :;,~,: -'"'~."~..-'-"" ............. x ' / / / ,,'~:,' ,:' :~----~,- ..... : ............ EXHIBIT A -13- EXHIBIT B · . /' / t / t l :"i{[t'/,,~1~ ~tt~? , Redraw Zoning District Map to change the zoning of ? [ // / / / /i'"~,.:':'} ,":i~> ? / ']7", 231 Lux Avenue ~om Medium Denmt /'~/ , / /// /// I//~}~:~':::~:: ..... ~ /// i'-/ .... (R-2-H)toRetailCo~mnercial(C-1-L)yRes~dent~al : / ., : _' , . :, ,---..., ,, . .. ,. · ,. / . ..... /// '--: ., , . . : -.-- ....... : ,, .. .,. :: ,,... ' : / ///""':,":' :'>.-//.1///M/1": ~/' ."" ...':' RECOMMENDED CONDITIONS OF APPROVAL LOS METATES TAQUERIA EXPANSION UP-01-076 (As recommend by City Staff on May 15, 2003) PLANNING DIVISION requirements shah be as follows: The applicant shall comply with the City's Standard Conditions and with all the requirements of all affected City Divisions and Departments as contained in the attached conditions of approval. The construction drawings shall substantially comply with the plans approved by the Planrfing Commission and attached to the staff report dated May 1, 2003. All new landscaping shown on the plans shall be planted by the applicant prior to · ma~ ,,,.,,~l~o~cy inspection by the Planning Division. The appl/cant shall ensure that the site and perimeter properties remain free of fitter generated by patrons of the restaurant at all times. Planning Division contact: Steve Kowalski, Associate Planner, (650) 829-6630. ENGINEERING DIVISION requirements shah be as follows: The building permit apphcation plans shall conform to the Engineering Division's building permit plan submittal requirements, copies of which are available from the Engineering Division. The apphcant shall design, construct and install new concrete or asphalt pavement, new drainage facilities, parking stall striping, fighting and landscaping improvements for the existing unimproved gravel area behind the restaurant which is proposed to be used for parking. Storm-water runoff from the site shall incorporate pollution control filters and shall not be directed into the adjacent private properties. Plans for these improvements shall be prepared by the applicant's civil engineering consultant and submitted to the City Engineer for review and approval. Engineering Division contact: Richard Harmon, Development Review Coordinator, (650) 829-6652. POLICE DEPARTMENT requirements shah be as follows: The apphcant shall comply with the provisions of Chapter 15.48 of the Municipal Code "Minimum Building Security Standards" ordinance revised May 1995, copies of which can be obtained free of charge by contacting the Police Department. The Poi/ce Department reserves the right to make additional security and safety conditions, if necessary, upon receipt of detailed/revised building plans. Police Department contact: Lieutenant Mike Newell, (650) 877-8927 -15- EXHIBIT C Gabrielle Tedescki 522 Maple Avenue S.S.F., CA 94080 D 0 Planning Division City of South SF PO Box 711 SSF, CA 94083 May :, ~00~ Re: Proposal at 231 Lux Avenue To whom this may concern, I have received a notice from the city regarding the property at 231 Lux Avenue. This duplex is a duel restaurant and rental property located ne, ct door to my rental property at 227 Lux Avenue. I have concerns about the amendment changing the land use from high density residential to mixed downtown high-density residential/community commercial. My concerns are regarding the parking limitations near and around my rental property. ! have had many complaints from tenants about vehicles parking in the driveway and in the street near the entrance to the driveway blocking the ex/t to and from the property. I have experiences this first hand while working at this residence last year from April to August, I had to telephone the police many times to come and ticket or tow these vehicles. The police put this on their ~'low Priority List" and would take a long time to respond. I seen all the occupants of these vehicles go into the restaurants next door at 231 Lux and to the La Perta restaurant at 222 Lux Avenue. Several times these vehicles were work tracks amving for delivery. The parking is terffble and my tenants only have a limited space the w/dth of the house to park in front of their own residence. I am concerned that changing the land use will allow more expansion and therefore more park/ng problems, eventually lowering the value of my rental property and therefore interfering w/th my rights to earn a living as a landlord. The parking limitations and congestion has already deterred a number of good rental applicants who were interested in renting this house, but "did not 1/kc 'the neighborhood" and had difficulty trying to find parldng wh/le coming to view the rental property. The only restaurants hav/ng adequate parking for their customers in this neighborhood are Benolucci' s and the All Star Caf& Apparently, the other restaurants have been convened into restaurants from residential property without consideration for the parking limitations and burden it places on the other residences living in this neighborhood. I am suggesting that the city of SSF issue residential parking stickers for the occupants in the residential houses for this neighborhood. Thank you in advance, Gabrielle Tedeschi, owner of 227 Lux/224 Tamarack -16- rr ~ CE/ I~ -17- SANDRA B. JIMENEZ COMMERCIAL & RESIDENTIAL DESIGN g£C£1V£D '~Pl? 2 8 2t~C..3 PLAIVNltV~ Los Metates Taqueria Roberto Vega ~Sl Lux Avenue South San Francisco, CA 9,k080-$75~ April Dear Neighbor, We would like to invite you to the following event: Special Meeting Wech~esday, April S0, 2005 6:00 pm Los Metates Taqueria ~o$1 Lux Avenue South San Francisco, CA 9~o80 This meeting will grant you the opportunity to voice any questions you may have regarding our proposal for the construction of a mixed-use commercial property on 251 Lux Avenue. The new addition will include approximately 898 square feet of kitchen space in the restaurant, along with increasing the size of the deck off of the second floor which is residential. We will be available to answer any questions you may have regarding the proposed structure at this special meeting. We m,d~,~ ask for your ~uFpurL., Sincerely .... Sandra B. Jirn~ez (for Roberto Vega, Owner of Los Metates Taqueria) 71 Haight Street, San Francisco, CA 9,~10~ Phone: {1~-701-1085 Fax: ~15-701-1086 Email: sbjdsgn(~pacbell.net -19- CITY OF SOUTH SAN FRANCISCO PARKkNG PLACE COMMISSION MEETING MINUTES TUESDAY, April 8, 2003 LARGE CONFERENCE ROOM, CITY HA~L 400 Grand Avenue CALL TO ORDER: The meeting was called to order at 5:05 P.M. by Chair Fro-ia. ROLL CALL: Present: Chair Faria Commissioner Irli Absent: Commissioner Luster Also Present: Susy KalMn, Commission Secretary Laura Isk_ra, Secretary Pro Tern Marty Van Duyn, Assistant City Manager M-INUTES APPROVAL: Approval of March 11, 2003, Regular Meeting Minutes. Motion: Commissioner Irli/Second: Chair Far/a: To approve the minutes of March 11, 2003. Unanimously approved. AGENDA REVIEW: AGENDA ITEMS: · Apphcation from Los Metates Restaurant, located at 231 Lux Avenue, for exception from the parking requirements within a Parking District, pursuant to SSFMC Section 20.74.030. · Application from Planet Pooch, LLC, located at 210 Baden Avenue, for exception from the parking requirements within a Parking District, pursuant to SSFMC Section 20.74.030. (Continue off-calendar) Application to expand Parking District #1 to include 407 Baden Avenue, APN# 012- 322-270, in accordance with Streets and Highways Codes section 35708. (Application withdrawn) -21- Page t Park/ng Place Commission Meeting 04/08/03 Secretary Kalkin informed the Parking Place Commission that the application from Planet Pooch is continued off calendar and the apphcation from 407 Baden Avenue has been withdrawn. Chair Faria asked if the application for 407 Baden will be submitted and decided at another time. Secretary Kalkln answered no; they were able to meet the parking requirements. She explained they were one park/ng spot shy, so they reworked things and it worked out. She also informed the Parking Commission that a letter was sent to Rob Giorgi asking if he wanted the item from the last meeting reagendized and he never contacted us. Secretary Kalkin informed the Parking Commission that Los Metates Restaurant, located at 231 Lux Avenue, is requesting an 8 space parking exception to accommodate a 400 sq.ft, addition to'the rear of their existing restaurant for storage and food preparation uses and they are not expanding their seating. She explained to the Parking Commission they are paving the rear part of the lot which has been a dirt lot, and there will be 2 parking spaces which are intended for the residents of the apartment above the restaurant. She told the Commissioners there are two lots in close proximity to the site, but they are permit only lots. She also informed them there are metered and free spaces along the street. Secretary Kalkin told the Parking Commission that staff is recommending approval of the 8 space exception since it's for food preparation and not expansion of the seating portion. She explained the parking needs are currently being taken care of by the District and should not have any impact on the area. Commissioner la:Ii asked if they are only expanding the kitchen and not the restaurant, as to the number of people going in and out, why they need an additional 8 spaces. Secretary Kalkin explained the way our parking code is written it doesn't matter how you use the space, it's based on gross square footage and the code is one parking space for every 50 square feet regardless of what the use is. Assistant City Manager Van Duyn stated most parking ordinances for restaurants are done by number of seats. Secretary Kalkin explained this type of restaurant is considered a limited service, like a fast food type, and is based on gross square footage per the code. -22- Page 2 Parking Place Comm/ssion Meeting 04/08/03 Secretary Kalkin requested the Parking Commission make a motion to adopt exception from the parking requirements within a Parking District, pursuant to SSFMC Section 20.74.030 for the Los Metates Restaurant based on findings from the staff report. Commissioner Ifil/Second: Chair Faria: To approve application from Los Metates Restaurant, located at 231 Lux Avenue, for exception from the parking requirements within a Parking District, pursuant to SSFMC Section 20.74.030. Unanimously approved. Chair Faria stated he was in favor of the exception, he was just concerned as restaurants grow in the area it will not effect the bank's parking on Lux Avenue 6. CORRESPONDENCE: None. 7. ORAL COMMUNICATIONS: None. 8. ADJOURNMENT: Motion: Chair Faria adjourned the meeting at 5:20 p.m. Respectfully submitted, Susy Kalkin, Commission Secretary Norm Faria, Chair -23- Page 3 Parking Place Commission Meeting 04/08/03 ('E) STAIR5 TO SECOND) __ IP,ANTt~¥ K. ITCHEN -- OIRDERING (E) DININO -- COUNTE~ At~EA E×ISTIN~, FIRST FLO0~ F~L~N 24'-5" (E) bJOUeE E×I$TINQ SECOND FLOOR F~L~N ~E V'I$1ON5 z (E) KITCHEN ~N) O~ICE --- Of~>ER~ING -- CC~NTER F'f~Of:=OSED FLOOf~ PLAN (E) PINING 24'-10" LUALL LEGEND EXISTIN~ WALL I NE~ UJALL I ~ EXISTIN~ ~ALL TO ~E REVISION5 (N) DECK. Pt~OPOSEE) SECON~ FLOOR F:'L4,N NO~T~ E×TE~IOR ELEVATION LUE$T E×TERIOR ELEVATION 114" = I' - O" 12 12 SOUTN E×TEF~IO~ ELEV,,5, TION FLOO~ NAILING: - ~LOOR 5HALL E,E ~/4" PL"(. CSX TO tD, E GLUED &" O.~. AND 12" C.G. IN FIELD - ~1¢ SCI~EW~ 5HALL ~E U&ED - 5 "I¢ INTO E~OH BLO~ N,&IL ROOF NAILING: - USE I/2" f='LTI~OOD S PLY. CSX - lCD NAILS 5,HALL BE USED &" C.G. ON EDGES AND SEAMS 12" ©.~. IN FIELD - USE 5IMPEACH CLIPS AT SEAMS - STAG~ER JOINTS AT 4' - O" NOTE: I~=~ TE~F~DRAIP,¥ LAE~ELIN~ ON NED WIND~ 5H~LL NOT BE REMOVED UNTILL INSPECTED TilE ~E~ENT ~ENCY. NOTE UNDER EAVES VENTILATION OPENING 51ZE AND LOCATION SHALL BE E~"JAL TO 1' S.dZF.T. FOR EACH tD¢ 5.~.T. ~NI~ 5N~L BE ~ CLUE TO ~5. O~NI~ 5N~L ~OVIDE C~55 ~NT. ~IN~5 ~L NA~ l/4" ~SH CO~IN~. [UALL NAILINg: - WALL5 TO HAVE E~LOCK-. SE~'IS ~EDED FOR NAILI~ - BALL5 TO BE I~" D PLY. COX ~P 12" C.C. IN FIELD (' I~D NAIL$) NOTE: UNDERFLOOR VENTILATION OPENING SIZE AND LOCATION SHALL ESE EQUAL TO 1' S.QF.T. FC~ EACH OP~I~ 5HALL BE A5 CLUE TO CO~R5 A5 ~CTIC~ ~ING5 5H~L H~ C~51~ ~515T~T ~TAL ~SH CO~I~. NOTE: 4J-L FRAMING LUIdBER 5,qALL ~E DF. ~2 OR BETTER. NOTE= EXPOSED LUt'I~ER 5HALL BE C~ DF.PI~,ESSURE TREATED OR WC~D OF NA~JP, Z~. RESISTANCE TO DECAY. NOTE= ALL VENTING INCLUDING E×H/'UST/ t~U~:~IPER WILL E~E PAINTED TO VENT CAP EXHAUST FLASHING 2"x CEILING JOISTS - ,&" O.C. / ~ ~ ,r2" CD× UJ/~ D .&,, O.C. UN.O. STUCCO 2x4 ¢ I~" O%. 2x4 DF. STUD : e 12" C.C. EXHAUST FAN FIRE WALL E×N~UST VENT SECTION 2"X&" DOUBLE CEILING JOIST WITH HANGEf~5 FOR EXHAUST VENT EXIq,~UST VENT FF~,.~i'flING E)ET4,1L REVISITS EEVI.51Ofl6 I~¥ SITE f=LAN N SITE ~T~, EXISTINC~ FIRST FLOO~ FOOT'E: EXISTI~ 5EC~ FLOO~ FOOT.E: I~a~q 5~T. LOT 51ZE SCOPE OF UJO~ THE 5COPE OF tUC:)R~. 15 TO EXPANP THE KITCHEN BT ADE)ING IE,' ~T THE ~A¢~ ~T ~ILL H~ ~ LA~ER PECK ~ITN 5~P5 OUT TO THE BACK ~ LOT. ~NO ~AM PET~ILS. TME ENTeNtE TO T~E ~5TAU~NT ~ILL ~E CNA~EP TO MEET AOA ~I~EMENTS. ALSO, MEET ADA ~¢UI~MENTS. ALL NE~ MATERIALS, IE FLOO~IN~, STUCCO AND DEC~ ALL '[UORK .SHALL COMPLT !..~ITFI 5(:AJTN 5AN FRANCISCO MUNICIPAL BUILDI~ CODE ~O THE 155~ EDITI~5 ~ THE OALID~IA ~ILDI~ CODE. CALI~IA MECHANICAL CO~E 1~¢. CALIF~IA ELET~IC~L CO~E I~. CALIFO~IA PLU~BIN5 COPE I~8. OCCUPANC¥ C~ROUP -NCI TyF='E OF cONSTRUCTION -vN LEC~EN~ A- PHILAPELPNU5 CORONARIU,5- 5LUEET MOCK PRANCE 6ALVI~ LEUCANTN~ - MEXICAN ~P C- ACWILLEA - E- 5T~CWT5 ~Z~NTIN~ - L~5 E~ H*CE~CI5 ~NADENSI5 - FOIST P~NST I - CIT,6 - O~E. ME~E~ LEMON J - M%~Td5 CO~UNiS. T~E · <[ 7' t-Ut<[ "'5 Job: or StaffReport DATE: TO: FROM: SUBJECT: June 11, 2003 The Honorable Mayor and City Council Assistant City Manager Exclusive Negotiating Rights Agreement between REST Investment and the City of South San Francisco to lease up to three acres of the Tillo property. RECOMMENDATION: It is recommended that the City Council adopt a resolution approving an Exclusive Negotiating Rights Agreement (ENRA) between the City and REST Investment to lease an area not to exceed three acres on City owned property identified a s APN 015-180-020. BACKGROUND: The City owns property identified as APN 015-180-020 which includes the property customarily identified as the "Tillo" portion. The attached Exhibit A more fully describes the subject property. REST Investment constructed a 1,100 car parking structure and a ground level parking lot through a lease agreement with the City for the "finger piers" portion of City property adjacent to the Tillo site. REST Investment is interested in leasing an area not to exceed three acres of the Tillo portion of the property to combine it with property it currently owns to construct a commercial parking facility for airport patrons. The proposed development plan by REST is to construct a commercial parking facility in two phases: (1) The first phase will consist of an at grade parking facility; (2) The second phase will consist of a multi-story commercial parking facility on an area not to exceed three acres of the Tillo portion. In May 2002 REST signed an ENRA with the City to explore the feasibility of this project. Due to the slowdown in air travel and the economy, REST proceeded slowly with its study. However, REST is once again making progress with the project. REST is working with both the Public Works Department and the San Francisco Bay Conservation and Development Commission (BCDC) to prepare a project application that will meet all of the requirements mandated for this development. Recent accomplishments include working with an architect and engineer to prepare concept drawings, completing the geotechnical investigation report, meeting with the Public Works Department and BCDC on several occasions to review drawings and layouts, and making modifications to the plans as directed by Public Works and BCDC. STAFF REPORT TO: SUBJECT: DATE: Honorable Mayor and City Council Exclusive Negotiating Rights Agreement between REST Investment and the City of South San Francisco to lease up to three acres of the Tillo property. June 11, 2003 Page 2 Over the next few months REST will conduct a traffic impact analysis, determine the best composition for a foundation based on the soils report, and prepare an analysis on how to integrate the existing structure with a new structure. To continue its investigation REST is requesting a new ENRA with the City. With the approval of a new ENRA, REST will be able to continue its investigation and apply for the appropriate land use approvals including a conditional use permit/planned unit development. The Exclusive Negotiating Rights Agreement will be in effect for 180 days. During this time the City will prepare a draft lease document for an area not to exceed three acres of the Tillo portion of the property. Since the ENRA is being prepared and executed prior to the completion of appropriate environmental review documents, the City will not be obligated to approve any ground lease negotiated pursuant to the ENRA. The City will also retain complete authority to determine whether or not to convey the subject property, and will have complete authority to review and approve or deny any ground lease negotiated. The City and REST do agree, however, to negotiate on the terms of the ground lease in good faith and the City agrees not to negotiate for the sale or lease of the subject property during the term of the ENRA, provided that REST is complying with the terms of the ENRA. CONCLUSION: It is recommended that the City Council approve entering into an Exclusive Negotiating Rights Agreement with REST Investment to lease up to three acres of the Tillo property for the development of a parking facility for airport patrons. The Exclusive Negotiating Rights Agreement shall be effective for 180 days and if all parties are making reasonable efforts to fulfill the tasks identified in the ENRA, the City Manager, on behalf of the City, may extend the term of this Agreement for not more than 60 days. Approved M~chael A ~ son City Manager MAW:MVD:AFSA Attachment: Resolution Exhibit A Parcel Map Exhibit B ENRA RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORING AN EXCLUSWE NEGOTIATING RIGHTS AGREEMENT BETWEEN REST INVESTMENT AND THE CITY OF SOUTH SAN FRANCISCO TO LEASE AN AREA NOT TO EXCEED THREE ACRES ON CITY OWNED PROPERTY IDENTIFIED AS APN 015-180-09.0 WHEREAS, it is recommended that the City Council approve entering into an Exclusive Negotiating Rights Agreement with REST Investment to lease up to three acres of the Tillo property for the development of a parking facility for airport patrons. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes an Exclusive Negotiating Rights Agreement between REST Investment and the City of South San Francisco to lease an area not to exceed three acres of City owned property identified as APN 015-180-020. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Agreement on behalf of the City of South San Francisco. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk S:\Current Reso's\4-23-03 REST.agreement.res.doc .... ]Mitchell Avenue · / FIRE STA. · s.s.~. CONF. CEN. ~ ~ Wond~reolo Ln. J Lawrence _~ Ave. ?_ -J . I. CITY LIMITS SHOPPING CENTERS LEGEt Street North ~/,~"~ Freeways, ~' ~ "~,~/~ Acces~ Routes Shown ~ - Subject ~ Primary Streets : ~ Prope~;~ (~ 1 ~ Curiae. Sacs Ave. - c~ Secondary Streets · -- ~ ~ Reservation Boundaries Points of Interest Schools SAN FRANCISCO o ~.~ ~ooo' NTERNATIONAL ~o Mile~: ~mi .~.,; ~ ~~/,.~.! Kilometers LANDS OF EQUIL ON 2R 98-104529 PN 015-175-140 S.S.F. ICA TER TREATMENT PLANT 7626 OR 316 PARCEL I APN 015-180-020 ..~- POB PARCEL I ' "' '"'"1' 39.~ ~ ~ PARCEL i ~ '~ LEA SE SI TE I~ ~ ~,~ AREA = 54,645_* SQ. FT. 1.254 ACRES · ~ ~gn~ N. 89*54~8~W. 370.18' ~.~ , ~ .... CURRENT RES T INVESTMENTS LEA SE ~ ~ ~ PA rED JUNE IZ, 1998 Rod/us= 145,0' Ool'o-' .oZ~o' Arc 5.5' POB PARCEL "A " POC PARCEL I ~ (40.0') APN 015-175-160 PARCEL B' LICENSE FOR INGRESS/EGRESS a UTILITIES APPROXIMATE AREA = 5,5555 SQ. FT. 7626 OR 316 PARCEL 2 APN 015-173-120 LEGEND POB POC OR POINT OF BEGINNING POINT OF COMMENCEMENT OFFICIAL RECORDS DIMENSIONS SHOWN PARENTHETICALLY ARE DERIVED FROM THE PUBLIC RECORD AND ARE APPROXIMATE. LEA SE A ND LICENSES OF THE "TILLO" PORTION OF THE S,S.F. WA TER TREATMENT PLANT CITY OF SOUTH SAN FRANCISCO CALIFORNIA PERI COSSEBOOM LICENSED LAND SURVEYORS 423 BROADWAY, Sfe. $02 MILLBRAE, CALIFORNIA 94030 650-652-9135 PARCEL 1 LEASE PARCEL ALL TPLA'T REAL PROPERTY SITUATED IN THE STATE OF CALIFORI~IA, COUNTY OF SA~I MATEO, CITY OF SOUTH SAi~ FRA~NCISCO, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHERLY TERMINUS OF THAT LINE DIMENSIONED "S.08o46'10,,E., 699.69 FEET" WHICH IS CONTAINED WITHIN THAT DEED RECORDED JULY 2, 1998 AT SERIES NO. 98- 104529 OF THE OFFICIAL RECORDS OF THE COUNTY OF SAI~ 51ATEO; THENCE N.08°46'10"W., ALONG SAID LINE A DISTAi~CE OF 251.52 PEET; THENCE N.80°37'50',E., A DISTANCE OF 39.91 FEET TO THE TRUE POINT OF BEGINNING OF THE PREMISES DESCRIBED HEREIN, SAID POINT ALSO BEING THE NORTHEAST CORNER OF THE HEREIN DESCRIBED PARCEL "A"; THENCE N.80°37'50"E., A DISTA/~CE OF 315.34 FEET TO THE WESTERLY LINE OF THE "FINGERS" GROUND LEASE AS SAID LEASE IS DESCRIBED ON EXHIBIT "B" OF THAT UNRECORDED LEASE AGREEMENT BETWEEN REST INVESTMENT AND THE CITY OF SOUTH SA~I FR3%NCISCO, DATED JVJNE 12, 1998; THENCE S.09°04'03"E., ALONG THE WESTERLY LINE OF SAID LEASE A DISTA~NCE OF 199.37 FEET; THENCE N.89°54'28"W., ALONG THE LINE OF SAID LEASE A DISTANCE OF 320.18 FEET TO A POINT ON THE EASTERLY LINE OF THE HEREIN DESCRIBED PARCEL "A"; THENCE N.08°46'10"W., ALONG THE EASTERLY LINE OF SAID PARCEL "A" A DISTAxNCE OF 146.74 FEET TO THE POINT OF BEGINNING BEING A PORTION OF THE PREMISES DESCRIBED AS "PARCEL 1" IN THAT DEED RECORDED IN BOOK 7626 AT PAGE 316 OF THE OFFICIAL RECORDS OF THE COUNTY OF SAi~ MATEO. ~EARINGS CONTAINED HEREIN ARE REFERENCED TO THOSE CONTAINED ~ITHIN THAT DEED RECORDED JULY 2, 1998 AT SERIES NO. 98- 104529 OF THE OFFICIAL RECORDS OF THE COUNTY OF SAi~ MATEO. (PORTION OF APN 015-180-020) PARCEL "A" LICENSE FOR INGRESS, EGRESS AND UNDERGROUND UTILITIES A NON-EXCLUSIVE LICENSE FOR INGRESS, EGRESS A-ND U1VDERGROD-ND UTILITIES OVER THAT REAL PROPERTY SITUATED IN THE STATE OF CALIFORNIA, COUNTY OF SAN MATEO, CITY OF SOUTH SAN FP-ANCISCO, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHERLY TERMINUS OF THAT LINE DIMENSIONED "S.08°46'10"E., 699.69 FEET" WHICH IS CONTAINED WITHIN THAT DEED RECORDED JULY 2, 1998 AT SERIES NO. 98-104529 OF THE OFFICIAL RECORDS OF THE COUNTY OF SAN MATEO; THENCE N.08°46'10"W., ALONG SAID LINE A DISTANCE OF 251.52 FEET; THENCE N.80°37'50"E., A DISTANCE OF 39.91 FEET TO THE NORTHWESTERLY CORNER OF THE HEREIN DESCRIBED PARCEL 1; THENCE S.08°46'10"E., ALONG THE WESTERLY LINE AND ALONG THE SOUTHERLY PROLONGATION OF THE WESTERLY LINE OF THE AFOREMENTIONED PARCEL 1 A DISTANCE OF 252.06 FEET TO THE NORTHERLY LINE OF THE HEREIN DESCRIBED PARCEL "B"; THENCE S.81°21'20"W., ALONG SAID NORTHERLY LINE A DISTANCE OF 39.91 FEET TO THE POINT OF BEGINNING. IRRESPECTIVE OF THE DIMENSIONS CONTAINED HEREIN, IT IS THE INTENT OF THE GRA/f~OR THAT THIS PAi~CEL BE COINCIDENT WITH THE HEREIN DESCRIBED PARCEL "B" BEING A PORTION OF THE PREMISES DESCRIBED AS "PA/~CEL 1" IN tHAT DEED RECORDED IN BOOK 7626 AT PAGE 316 OF THE OFFICIAL ~ECORDS OF THE CO~Y OF SAN MATEO. ~UBJECT TO EXISTING EASEMENTS OF RECORD. FHE HEREIN DESCRIBED LICENSE AREA IS TO BE KEPT CLEAR OF ~TRUCTURES AND PARKED V]EHICLES A!ND M_AY ONLY BE DEVELOPED IN A ~n_NNER CONSISTENT WITH ITS CURRENT USE AS A FIRE LANE AND AS EMERGENCY ACCESS TO THE SOUTH SAN FRANCISCO WATER TREATMENT PLA/~T. ~ESERVING TO THE CITY THE RIGHT TO MAINTAIN ANY EXISTING JTILITIES AND TO INSTALL NEW UTILITIES AS NECESSARY. ~EARINGS CONTAINED HEREIN ARE REFERENCED TO THOSE CONTAINED ~ITHIN THAT DEED RECORDED JULY 2, 1998 AT SERIES NO. 98- [04529 OF THE OFFICIAL RECOPdDS OF THE COUNTY OF SAN MATEO. IPORTION OF APN 015-180-020) PARCEL "B" LICENSE FOR INGRESS, EGRESS AND UNDERGROUND UTILITIES A NON-EXCLUSIVE LICENSE FOR INGRESS, EGRESS AND UNDERGROUND UTILITIES OVER THAT REAL PROPERTY SITUATED IN THE STATE OF C-ALIFOR-NIA, COUNTY OF SAI~SIATEO, CITY OF SOUTH SAi~ FR3LNCISCO, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEING ALL OF THE PREMISES DESCRIBED AS "PARCEL 2" IN THAT DEED RECORDED IN BOOK 7626 AT PAGE 316 OF THE OFFICIAL RECORDS OF THE COUNTY OF SAN MATEO. SUBJECT TO EXISTING EASEMENTS OF RECORD. THE HEREIN DESCRIBED LICENSE AREA IS TO BE KEPT CLEAR OF STRUCTURES AND PARKED VEHICLES AND MAY ONLY BE DEVELOPED IN A ~MANNER CONSISTENT WITH ITS CURRENT USE AS A FIRE LANE AND AS EMERGENCY ACCESS TO THE SOUTH SAN FRANCISCO WATER TREATMENT PLANT. RESERVING TO THE CITY THE RIGHT TO MAINTAIN ANY EXISTING UTILITIES AND TO INSTALL NEW UTILITIES AS NECESSARY. (APN 015-173-120) This Exclusive Negotiating Rights Agreement shall be effective for 180 days. If all parties are making reasonable efforts to fulfill the tasks identified herein, the City Manager, on behalf of the City, may extend the term of this Agreement for not more than 120 days. Reasonable efforts on behalf of REST, shall be defined to include timely submission of all information requested by the City. 3. REST will commence application for appropriate land use approvals including a, conditional use permit/planned unit development within 180 days. REST further agrees that within 30 days it will reimburse the city for the cost of obtaining a survey and legal description of the Tillo piece of property REST desires to lease. The Parties agree that the leased area shall not include any property deemed necessary by the City for use as part of the City's Water Quality Control Plant. REST further agrees that it will deposit necessary funds with the City for preparation of the appropriate environmental review documents for consideration by the City within 180 days. City will, prepare a draft lease document for "an area not to exceed three acres of the Tillo" portion of the subject property upon receipt of a preliminary design concept providing enough information suitable for evaluating the project and negotiating the lease. As this ENRA is prepared and executed prior to completion of appropriate environmental review documents, nothing contained herein shall obligate the City to approve any ground lease negotiated pursuant to this ENRA. The City shall retain complete authority to determine whether or not to convey the Subject Property. The City shall retain complete authority to review and approve or deny any ground lease negotiated pursuant to this ENRA. The City and REST do agree, however, to negotiate on the terms of the ground lease in good faith and the City agrees not to negotiate for the sale or lease of the Subject Property during the term of the ENRA, provided that REST is complying with the terms of this ENRA. o City reserves the fight to lease said property during the ENRA period for the expressed purpose of generating income from the property during this period. Any such lease shall not conflict with REST's ability to undertake its' due diligence process as provided for in this Agreement and will not exceed one year. Any leased use will not compete with the REST parking facility use. REST has further indicated that it is interested in entering into an interim lease during the ENRA period. The City shall prepare an interim lease for the ENRA period. Page 2 REST Investment Robert E. Simms Date Mike Wilson, City Manager City of South San Francisco Date APPROVED AS TO FORM: Steven T. Mattas City Attorney/Agency Counsel Page 3 Staff Xeport Date: June 11, 2003 To: Honorable Mayor and City Council From: Director of Finance Subject: PROPOSED 2003-04 BUDGET RECOMMENDATION: It is recommended that the City Council approve the attached resolution that adopts the proposed 2003-04 budget for the City of South San Francisco and a proposed reserves policy. BACKGROUND/DISCUSSION: The proposed budget for 2003-04 was reviewed by the budget subcommittee of the Council (Councilmembers Fernekes and Green) on April 23, and by the full Council in a study session on May 13. The focus of the budget reviews was the budget reductions proposed by staff in order to bring a balanced budget to the Council, given two challenges: the continued slowdown in major revenues (sales and hotel taxes) and the dramatic increase in retirement costs. Highlights of the proposed budget include: · The City's budget is still impacted by the prolonged economic downturn in the Bay Area: -Sales Tax is projected to grow only 2% next year, and will still be less than 2000-01 actual receipts. Business to business sales, making up 1/3 of the South San Francisco's sales tax base, has declined $1.0 million in the most recent four quarters for which data is available (a 20% decline) compared to the previous four quarters, and is down almost $2.0 million compared to two years prior, at the peak of the economic boom. -Hotel (TOT) Taxes are still sluggish, and the budget projects only a modest recovery (a $200,000 increase over current year is budgeted). A sign of hope is that the Conference Center Director repons an increase in advance bookings for conferences for 2004 over 2003. However, TOT is still projected to be $1.6 million below the 2000-01 high. Staff Report Subject: Proposed 2003-04 Budget Page 2 of 4 -Property Taxes are projected to increase ~.tg million, or g.g% over the projected year-end receipts, as Bay Area assessed valuations have continued to climb even in the downturn. Except for an expectation that State will freeze/defer payments for mandated cost reimbursements ($90,000), no additional State revenue shifts are factored into the 2003- 04 budget at this time. It is unclear if the General Fund or the RDA will see the bulk of any revenue reductions when the State budget is ultimately passed in the Summer/Fall, but it is highly likely that reductions/revenue shifts will come. Staff has contingency reductions ready to be considered in the eventuality that that occurs. Despite the impacts from the downturn, General Fund revenue is still projected to grow by 5.5% overall: $2.6 million in new revenue and fee increases that were proposed in midyear 2002-03 have been carried forward into proposed budget and are increasing due to a full fiscal year of those new fees/revenues. The final piece of the revenue recommendations made last Fall is ready for consideration and is included here: an increase of garbage franchise fees from 7% to 10%. Overall, garbage rates, which will be presented to the Council separately, are expected to increase modestly. In order to balance the budget, given these challenges, staff has proposed the following: Departments have offered $3.2 million in budget cuts and/or shifts in expenses to other funds, and those are factored into the proposed budget. Budget savings are recommended affecting a total of 21.75 positions in the General Fund, and are being realized through several measures. First, some positions that support other City funds are being shifted in part to those funds (primarily the Sewer and Redevelopment Funds). Second, regular positions that are vacant are being held vacant and will be frozen. Third, several contract and hourly positions are being reduced. The impacts of these savings were detailed in a budget binder presented to Council for the May 13 study session. Despite budget reductions of $3.2 million, General Fund expenses are still projected to increase by 7.1% ($2.9 million). Besides projected wage increases, the other significant increases are higher PERS retirement costs (up $2.5 million, which assumes miscellaneous employees will receive the 2.7% at 55 benefit enhancement beginning in December 2003) and large health plan cost increases (up $.4 million). A large unknown at this time is what the ultimate wage increases will be, as the City's practice has been to use salary surveys to set salaries. Staff Report Subject: Proposed 2003-04 Budget Page 3 of 4 Only a modest General Fund capital budget (CIP) is projected, totaling $87,000. The CIP is being submitted under a separate staff report tonight. At the study session on May 13, the City Council made the following changes to staffs recommended reduction proposals, and those changes have been factored into this proposed budget: 1. $25,000 has been restored to the Library budget, which will allow the West Orange Library to remain open on Monday evenings. The new proposal will result in a reduction of a total of 15 hours per week, beginning July 1 st. West Orange Library will reduce Wednesday evening hours by two hours per week and close at 7 PM rather than 9 PM. In addition, West Orange library will reduce by an additional three hours a week on Thursday mornings and open at 1 PM rather than at 10 AM. Grand Avenue Library will reduce Monday service by closing at 6 PM rather than 9 PM and will eliminate Saturday services at the branch, which is currently open from 10 AM-5 PM. Library services will be available at West Orange Library on Monday evenings and Saturdays. 2. To fund the restoration of hours at West Orange, the Council suggested that staff: a. reduce the contingency funds budgeted in the Non-Departmental budget for Day in the Park ($15,000). The Council acknowledged that due to successful fundraising for this popular community event, the City has not had to use those contingency funds that had been budgeted in past years, and that making this reduction would not have an impact on the Day in the Park celebration. b. reduce the allocation for art in public places by $10,000. While expressing their appreciation for art and desire to have funding for it, given that the staff has recently implemented a new art loan program, Council is hopeful that public art in South San Francisco will remain a vital program. The proposed Sewer Fund budget is included as one of the attachments in this package. The Sewer budget is based on a proposed 5% rate increase to be effective July 1 st. The increase is needed to fund the Wet Weather program. Public Works staff will be bringing this rate proposal to the Council on June 25th. The extra two weeks will allow the rate increase to comply with advertising and public noticing requirements. Staff Report Subject: Proposed 2003-04 Budget Page 4 of 4 FISCAL IMPACT: Adoption of the proposed budget will result in a net General Fund operating budget surplus of $71,000, and projected reserves as of June 30, 2004 of: Emergencies: $1.0 million Economic Contingencies: $3.5 million Designated for Future Economic Development Projects $3.6 million Undesignated Reserve: Prepared by: Ji~ Finhnce Director $6.9 million Approved by:~~..~ Michael A. Wilson City Manager Attachments: Resolution Budget Schedules: General Fund Summary and Reserves General Fund Revenue Detail Gann Appropriations Limit Administrative Departments General Fund Administrative Allocation to Other Funds Non-Departmental Budget Redevelopment Fund Summaries Sewer Fund Summary Parking District Fund Summary Storm Water Fund Summary Equipment Replacement Fund Project Vehicle Purchases Proposed Equipment Purchases Vehicle Maintenance Internal Service Fund Summary Communications Internal Service Fund Summary Building Maintenance Internal Service Fund Summary Information Technology Internal Service Fund Summary Telephone Internal Service Fund Summary Gas Tax Fund Summary Measure A Fund Summary CDBG Fund Summary Common Greens Fund Summary Solid Waste Fund Summary Misc. Other Special Revenue Funds Summary Summary of Budgeted Positions Proposed Reserves Policy RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE 2003-2004 OPERATING BUDGET FOR THE CITY OF SOUTH SAN FRANCISCO AND APPROPRIATING THE CORRESPONDING FUNDS, AUTHORIZING THE CITY MANAGER TO MAKE SPECIFIED EXPENDITURES, APPROVING THE GANN SPENDING LIMIT AND THE RESERVES POLICY WHEREAS, a preliminary draft budget for fiscal year 2003-2004 was reviewed by the City Council at a study session on May 13, 2003; and WHEREAS, the proposed 2003-2004 City of South San Francisco Operating Budget is attached hereto; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the fiscal year 2003-2004 Operating Budget for the City of South San Francisco and hereby appropriates the funds set forth therein; and BE IT FURTHER RESOLVED that consistent with the limitations set forth herein, any and all expenditures for agreements relating to either the programs or materials contained in the 2003- 2004 Operating Budget or the Capital Budget for construction projects of not exceed $25,000 may be expended or entered into under authority of or by the City Manager and are hereby authorized and the payments therefore may be made by the Director of Finance; and BE IT FURTHER RESOLVED that any monies received during fiscal year 2003-2004 as a consequence of a grant application approved by the City Council are hereby appropriated for the purposes for which the grant has been approved. Such appropriation includes authorization for the City Manager to expend such monies and for the Finance Director to make payments therefore in accordance with the terms and conditions and for the purpose of the grant; and BE IT FURTHER RESOLVED that the Finance Director is hereby granted the authority to increase budgeted revenues and budgeted expenses in departments specifically for development related expenses such as expedited plan checks, legal reviews, traffic studies, geotechnical studies, etc., where the developers pays up front for expenses that the City contracts out for. In those cases, the Finance Director, upon receiving those deposits or payments will increase the budget for revenues in the General Fund and expenses in the appropriate departments where those expenses will take place by a corresponding amount. Said transactions will have no net impact on General Fund Reserves, as revenue will offset expenses; and BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to increase budgeted revenues and expenses in departments so that departments may use donations made to them. Said transactions will have no net impact on General Fund Reserves, as revenue will offset expenses; and BE IT FURTHER RESOLVED that the 2003-2004 budget attached hereto is hereby officially adopted: By department by fund for General Fund operating budget appropriations; and By fund for other operating budget appropriations; and By project for capital project appropriations. BE IT FURTHER RESOLVED that the Gann Appropriations Limit attached hereto is approved and the Reserves Policy attached hereto is approved. BE IT FURTHER RESOLVED that the City Manager may authorize the Director of Finance to transfer budgets during the year in accordance with generally accepted accounting principles between the following budget categories provided the overall appropriation by funding source is not increased without City Council approval: Department within the same fund; Capital projects with the same funding source; Operating and capital budgets for the same department if funded by the same funding source. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to rollover any outstanding encumbrances from Fiscal Year 2002-2003 into Fiscal Year 2003-2004. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to rollover unencumbered appropriations from grants received in 2002-2003 or prior years if so allowed under the terms of the grant. BE IT FURTHER RESOLVED that the staffing levels for each department, as detailed in the 2003-2004 Operating Budget are hereby approved as adopted by the City Council on June 11, 2003. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to carry forward unspent 2002-2003 unencumbered non-recurring project budgets such as litigation project. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: S:\Current Reso's\6-11-03.approving.operating.budget.doc City Clerk Revenues and Other Financing Sources Property Taxes Sales Tax Transient Occupancy Tax Motor Vehicle In Lieu Fees Revenue from Other Agencies Franchise Fees Business License Building Permits Charges for Services Fines Interest' Rent ' Administrative Charges Other Transfers In Total Revenues: Plus Prior Year Carryovers Total Revenues and Other Financing Sources Expenditures Administration (3) Economic & Comm. Dev. (1) Fire (1) Library Police Maintenance Services (2) Parks, Rec & Maint. Svcs. (2) Public Works Recreation and Community Services (2) Projected departmental savings Debt Service Subtotal, Operating Budget Expenditures Net Operating Budget impact City of South San Francisco General Fund Operating Budget Adopted Midyear Proposed Actual Actual Budget Estimate Budget 2000-01 2001-02 2002-03 2002-03 2003-04 $ 7,389,022 $ 9,243,158 $ 9,626,000 $ 13,793,074 $ 13,115,870 13,655,000 6,057,060 $ 3,977,627 $ 5,300,000 3,287,214 $ 3,400,536 3,538,000 1,863,995 $ 1,555,950 989,000 1,682,028 $ 1,880,341 1,965,000 1,056,662 $ 1,326,404 1,464,000 2,362,459 $ 2,705,520 2,110,000 4,312,183 $ 4,537,498 3,359,500 932,545 $ 915,270 1,007,000 881,095 $ 909,447 788,000 1,002,188 $ 1,240,088 1,365,368 1,472,695 $ 1,802,195 1,652,600 1,963,871 $ 388,169 415,000 1,479,098 $ 1,297,538 1,091,500 $ 49,535,189 $ 48,093,591 $ 48,323,968 $ $ 49,535,189 $ 48,093,591 $ 48,323,968 $ 9,444,000 $ 10,084,000 13,165,000 13,275,949 4,200,000 4,400,000 3,536,000 3,748,200 1,529,733 1,123,785 2,100,000 2,869,000 1,833,000 1,479,700 2,632,000 3,181,900 4,025,300 4,771,300 1,007,000 1,048,500 788,000 888,000 2,020,368 2,064,100 1,652,600 1,848,868 415,000 435,000 1,206,883 1,095,400 49,554,884 $ 52,313,702 847,794 50,402,678 $ 52,313,702 5,312,986 6,080,430 6,313,118 6,495,369 · 5,258,510 1,978,026 1,808,866 1,405,175 2,748,336 2,689,613 11,845,565 12,426,011 12,895,984 11,740,439 13,762,296 3,480,492 3,849,648 3,664,669 4,127,239 4,101,498 11,842,894 12,132,348 12,115,988 12,327,813 14,264,946 5,942,148 10,388,107 10,691,657 I1,118,270 11,134,947 t,133,467 1,123,054 1,113,966 1,145,951 990,784 210,359 150,000 $ 45,981,537 $ 48,322,373 $ 48,777,170 $ 3,553,652 $ (228,782) $ (453,202) 5,102,893 (500,000) 150,000 130,000 49,370,094 $ 52,242,688 1,032,584 $ 71,014 % Change Midyear Es' 6.85, 0.8o/~ 6.0°/, -26.5°/, 36.6°/, -19.3°/ 20.9°/ 18.5°/ 4.1% 12.7% 2.2% 11'.9% 4.8% -9.2% 5.6% %Change Adopted Budget -16.7% 91.4% 6.7% 11.9% 17.7% NA NA -11.1% NA NA -13.3% 7.1% (1) Eicon and Come Development took responsibility for Building inspection San/ices from the Fire Dept. after the Adopted Budget was set for 2002-03. {2) Parks, Recreation and Maintenace Services is being split into two new departments for 2003-04: Maintenance Services and Recreation and Community Services. (3) information Technology was set up as an Internal Service Fund for 2003-04, reducing Administration, and increasing each department's operating budge_t. Total General Fund Operating and Capital Budget, & Changes to General Fund Reserves Net Operating Budget Impact (from Table !) Less Transfers to Capital Projects: Net Impact on General Fund Reserves Year End Adopted Midyear Proposed Actual Budget Budget Budget 2001-02 2002-03 2002-03 2003-04 $ (228,782) $ (453,202) $ 1,032,584 71,014 (1,250,048) (106,000) -$851,419 -87,000 (1,478,830) (559,202) 181,165 (15,986) General Fund Reserves Projection I. Discretionary Reserves/ Reserves Available Emergencies Economic Contingencies Undesignated Reserve 1,000,000 1,000,000 $1,000,000 1,000,000 3,200,000 3,500,000 3,500,000 3,500,000 4,122,372 4,290,180 6,606,595 6,869,609 II. Non-Discretionary Reserves/ Reserves Already Committed Encumbrances Advances to Other Funds Designaged for future Economic Development Projects Inventory Closed Bond Funds Appropriated Capital Projects Subtotal, Non Discretionary Reserves 847,794 4,901,846 39,885 305,000 745,419 4,031,973 $597,000 318,000 $3,600,000 3,600,000 98,297 $39,885 39,885 $ 6,839,944 $ 4,130,270 $ 4,236,885 $ 3,957,885 $ 15,162,315 $ 12,920,450 $ 15,343,480 $ 15,327,494 Total General Fund Reserves ?.2 GENERAL FUND OPERATING BUDGET REVENUE DETAIL OPERATING REVENUES Adopted Amended Midyear 2002-03 2002-03 2002-03 Yr. End Estimate 2002-03 Proposed Budget 2003-04 Secured Property Tax Unsecured Property Tax Supplemental-Secured Penalties Property Tax Pending Property Tax Appeal County Administration Fee TOTAL PROPERTY TAX Sales & Use Public Safety Sales Tax Franchise Fees Transient Occupancy Real Property Transfer TOTAL OTHER TAXES Business Licenses Commercial Parking Tax Bicycle Licenses Building Permits Grading & Public Works Permits TOTAL LICENSES AND PERMITS Traffic & Court Fines Library Fines TOTAL FINES & FORFEITURES State Grant Federal Library Grant Library Local Government Grants Increase library grant charges Library Foundation Ca. Library Literacy Grant Library County Grants Ca. Library Service Act Senior Citizens Grant State Booking Fee Reimbursement Other State Revenue (AB 1396) Motor Vehicle License Fees Clean Air Funds Trailer Coach License Fee POST Reimbursement Homeowner Tax Relief Mandate Cost Reimbursement Traffic Signal Maintenance Off Highway Vehicle Fees Summer Youth Er~ptoyment Intergovt. Progr. Reimbursement Disaster Recovery Other Agencies TOTAL FROM OTHER AGENCIES 8,421,000 8,421,000 8,519,000 8,619,000 9,093,000 566,000 566,000 650,000 650,000 682,500 753,000 753,000 389,000 389,000 408,500 (114,000 9,626,000 13,300,000 355,000 1,965,000 5,300,000 400,000 21,320,000 (114,000) (114,000) (114,000) (100,000 9,626,000 9,444,000 9,544,000 10,084,000 13,300,000 12,810,000 12,679,000 12,913,849 355,000 355,000 355,000 362,100 1,965,000 2,100,000 2,100,000 2,869,000 5,300,000 4,200,000 4,200,000 4,400,000 400,000 400,000 400,000 420,000 21,320,000 19,865,000 19,734,000 20,964,949 650,000 650,000 650,000 814,000 814,000 1,183,000 2,060,000 2,060,000 2,582,000 50,000 50,000 50,000 3,574,000 3,574,000 4,465,000 625,00O 1,183,000 2,582,000 50,000 4,440,000 625,O0O 854,700 3,131,900 50,000 4,661,600 947,000 947,000 947,000 947,000 981,000 60,000 60,000 60,000 60,000 67,500 1,007,000 1,007,000 1,007,000 1,007,000 1,048,500 437,833 437,833 437,833 35,285 53,200 53,200 56,400 56,400 53,200 36,000 36,000 47,000 47,000 36,000 65,100 65,100 65,100 65,100 65,100 420,000 420,000 420,000 420,000 420,000 118,000 118,000 118,000 118,000 136,500 0 178,700 178,700 171,000 3,536,000 3,536,000 3,536,000 3,536,000 3,748,200 50,000 50,000 50,000 50,000 50,000 130,000 130,000 130,000 130,000 130,000 90,000 90,000 0 20,000 20,000 20,000 20,000 20,000 1,000 1,000 1,000 1,000 1,000 700 700 700 700 700 0 5,000 5,000 4,962,833 5,065,733 P.3 5,000 5,065,733 5,000 4,525,000 5,000 4,871,985 OPERATING REVENUES Yr. End Adopted Amended Midyear Estimate 2002-03 2002-03 2002-03 2002-03 Proposed Budget 2003-04 City Forces General Police reimb. From County Police Service Charges Communications Svc.-Colma, Brisbane Police Recovery Charges Fire Service Fees Paramedic Service Fees Restitution Damages Engineering Fees Planning Fees Code Enforcement Database Maintenance Fee Microfilm-Building Developer Reimbursement Passport Processing Fee Other Reimbursement Building Rental Fees Aquatic Programs Sports/Athletics Special Classes/Events Child Care/Playground Programs Senior Programs Community Gardens Sale of Printed Material Miscellaneous Library Charges S. Airport/United Parking City Administrative Fees TOTAL CHARGES - CURRENT SVCS Rent Interest Income Investment Interest Income Loans & Advances Interest Income Misc. Unrealized Gains/Losses TOTAL USE OF MONEY & PROPERTY Claims Settlement Sale of Property Lease Proceeds Misc. Revenue TOTAL OTHER REVENUES SUBTOTAL 20,000 20,000 20,000 20,000 300,000 300,000 300,000 300,000 80,000 80,000 80,000 80,000 90,000 90,000 90,000 90,000 30,000 30,000 423,800 423,800 653,000 653,000 840,000 840,000 2,000 2,000 2,000 2,000 5,000 5,000 5,000 5,000 50,000 50,000 75,000 75,000 50,000 50,000 50,000 50,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 10,000 10,000 10,000 10,000 190,000 190,000 190,000 190,000 180,000 180,000 222,000 222,000 150,000 150,000 150,000 150,000 352,000 352,000 352,000 352,000 907,000 907,000 925,000 925,000 234,000 234,000 234,000 234,000 2,000 2,000 2,000 2,000 5,000 5,000 5,000 5,000 7,500 7,500 7,500 7,500 2,000 2,000 2,000 2,000 1,652,600 1,652,600 1,652,600 1,652,600 5,012,100 5,012,100 5,677,900 5,677,900 21 200 302 000 318 000 84800 95 400 492,40O 953,000 2 000 5,000 125,000 48,000 50,000 20,000 20,000 10,000 235,0OO 230,500 155,000 420,O0O 926 500 237.000 2 500 5000 11 000 2 000 1,848 868 6,620 168 1,365,368 1,365,368 2,020,368 2,020,368 2,064,100 608,000 608,000 608,000 608,000 870,100 180,000 180,000 180,000 180,000 17,900 2,153,368 2,153,368 2,808,368 2,808,368 2,952,100 10,000 10,000 10,000 10,000 10,000 5,000 5,000 5,000 5,000 5,000 15,000 15,000 15,000 15,000 15,000 47,232,468 47,670,301 48,348,001 48,292,001 51,218,302 P.4 OPERATING REVENUES INTERFUND TRANSFERS: Gas Tax Federal Grants Fund CDBG Fund Donation/Trust Accounts Parking District Fund Miscellaneous Health and Benefits Fund Self Insurance Fund Special Revenue Funds (Day in the Park): TOTAL FUND TRANSFERS TOTAL GENERAL FUND Yr. End Proposed Adopted Amended Midyear Estimate Budget 2002-03 2002-03 2002-03 2002-03 2003-04 958,000 958,000 958,000 958,000 1,005,900 27,500 136,283 136,283 136,283 27,500 86,000 86,000 86,000 86,000 36,000 20,000 20,000 20,000 20,000 20,000 6,600 6,600 6,600 1,091,500 1,206,883 1,206,883 1,206,883 48,323,968 48,877,184 49,554,884 49,498,884 6,000 1,095,400 52,313,702 CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2003-04 GANN APPROPRIATIONS LIMIT Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Appropriations limit, was adopted by California voters in 1980 and placed limits on the amount of proceeds from taxes that state and local governmental agencies can appropriate and spend each year. The limit is different for each agency and the limit changes each year. Each year's limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each agency, modified for changes in inflation and population in each subsequent year. Inflationary adjustments are, by law, based on increases in the California per capita income or the increase in non-residential assessed valuation due to new construction. Population adjustments are based on city population growth or county population growth. For the Fiscal Year 2002-03, the City of South San Francisco's estimated tax proceeds to be received, as well as the tax proceeds appropriated by the City Council, will, as in prior years, continue to be under the legal limit. The appropriations limit for Fiscal Year 2003-04 is $75,628,716. This is the maximum amount of tax proceeds the City will be able to appropriate and spend in the coming fiscal year. The City's appropriations subject to the Gann limit are $34,440,849. Section 9710 of the State Government Code, added in 1980 by the State Legislature, requires a governing body to annually adopt, by resolution, an appropriations limit for the following year. The City's fiscal year 2003-04 appropriations limit was adopted June 11, 2003 by resolution. ?.6 CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2003-04 GANN Appropriations Limit - Cumulative Percent Growth CPi / Personal Population Change Cumulative Income % Change % Change Factor Change Factor 1978-79 ..... base year ..... 1979-80 10.17 0.23 10.42 10.42 1980-81 12.11 1.33 13.60 25.44 1981-82 9.12 0.74 9.93 37.90 1982-83 6.79 0.59 7.42 48.13 1983-84 2.35 0.32 2.68 52.09 1984-85 4.74 1.72 6.54 62.05 1985-86 3.74 0.60 4.36 69.12 1986-87 2.30 0.48 2.79 73.84 1987-88 3.47 1.39 4.91 82.37 1988-89 4.66 0.51 5.19 91.84 1989-90 5.19 1.21 6.46 104.24 1990-91 4.21 1.26 5.52 115.52 1991-92 4.14 1.56 5.76 127.95 1992-93 (0.64) 1.83 1.18 130.63 1993-94 2.72 1.62 4.38 140.74 1994-95 0.71 1.54 * 2.26 146.19 1995-96 4.72 0.27 5.00 158.50 1996-97 4.67 0.79 5.50 172.71 1997-98 4.67 0.77 5.48 187.65 1998-99 4.15 2.23 6.47 206.26 1999-2000 4.53 2.75 7.40 228.94 2000-01 4.91 2.42 7.45 253.44 2001-02 7.82 0.85 8.74 284.33 2002-03 (1.27) 0.11 -1.16 279.87 2003-04 2.31 0.17 2.48 289.29 Note: 1987-88 to 1990-91 based on County population growth 1991-92 based on City growth 1992-93 and 1993-94 based on County growth 1994-95 through 1996-97 based on City growth, California per capita income 1997-98 through 2003-04 based on state Department of Finance statistics Appropriations Subject to Limit 2ooo - 2001 2001 - 2002 2002-2003 34,959,000 34,959,000 73,798,513 38,839,513 Proceeds of Taxes Appropriations Subject to Limit Current Limit Amount Under Limit 32,510,435 36,645,768 32,510,435 36,645,768 68,663,438 74,664,622 36,153,003 38,018,854 Appropriation Limit 21,453,172 24,371,032 26,790,463 28,778,332 29,548,877 31,481,825 32,855,201 33,772,203 35,429,821 37,269,963 39,678,646 41,870,116 44,283,754 44,805,544 46,769,848 47,827,283 50,219,960 52,98O,497 55,881,688 59,498,655 63,903,388 68,663,438 74,664,622 73,798,513 75,628,716 2003-2004 34,440,849 34,440,849 75,628,716 39,357,664 General Fund Administrative Departments Actual Actual General Fund Administrative Depts. 2000-01 2001-02 Adopted Midyear Proposed Budget Estimate Budget 2002-03 2002-03 2003-04 City Attorney $759,248 $1,114,104 $405,609 $405,609 $440,331 City Clerk $321,999 $357,326 $348,926 $348,926 $406,497 City Council $140,662 $139,452 $167,173 $167,t73 $195,002 City Manager $634,441 $657,956 $709,680 $709,680 $748,707 City Treasurer $28,846 $31,353 $32,492 $32,492 $35,159 Finance $1,247,940 $1,481,370 $1,528,946 $1,596,540 $1,655,534 Human Resources $790,620 $778,251 $882,798 $912,978 $943,440 Information Technology (1) $724,184 $930,078 $1,229,709 $1,310,686 Non-Departmental (2) $665,046 $590,540 $1,007,785 $1,011,285 $833,840 Total $5,312,986 $6,080,430 $6,313,118 $6,495,369 $5,258,610 (1) For the 2003-04 year, Information Technology is proposed to be an Internal Service Fund, similar to Building Maitenance, Communications, and the Garage. It will charge out its costs to operating departments. (2) Non-Departmental includes stipends to the Housing Authority Proposed 2003-04 General Fund Administrative Allocation to Other Funds: Fund Description 2002-03 Actual ANIP CDBG W.Park 1 &2 W.Park 3 Stonegate Willow Gardens Point Grande Solid Wa:ste Oyster Point CIP RDA Total 21.650 28.950 21.000 23 000 19 000 18 000 1 000 34 000 2003-04 Recommended: 8,666 32,844 57,337 54,788 53,661 54,337 1,000 15,323 262,000 275,100 550,000 505,498 Water Quality/Sewer Parking District Storm Water Fund 44, bond redemption Fund 45, Cap Impr. Fin. Authority Fund 62, Gateway Asses. Dist Fund 87, Non Obligated Bonds Fund 26, East of 101Tr~tffic improvements Conference Center 526,000 627,807 89,000 78,610 22,000 23,100 2,000 4,235 3,000 257 4,000 410 22,000 17,245 26,890 6,000 11,760 Total: 1,652,600 1,848,868 NON-DEPARTMENTAL Account # 4201 4210 4220 4301 43O7 4310 4365 438O 4410 4801 / 4810 21310 VENDOR Professional & Specialized Services · BBN - Airport Noise Consultant Animal Control Professional Tech. Services - Government · Alliance (E 101 Shuttle) * · Alliance * · C/CAG · C/CAG Con,qestion Relief Plan Office Supplies · Newsletter · Printing · Business Cards Postage Dues, Meetings, Mileage · Peninsula Conflict · League of CA Cities · ABAG · Airport Community Round Table · Summer Youth Jobs · Chamber of Commerce · SAMCEDA · · Peninsula T,V · SAMCAT (Cable TV oversight) · criminal Justice Council · NOISE · Peninsula Policy Partnership · LAFCO Maintenance/Operating Equipment · Phones/Computers for Council Chambers · Non-Departmental Eauipment Promotional - TOT Allocation · Chamber of Commerce · South San Francisco Directory Day in the Park Plymire-Sohwarz Museum and Fire Museum Phone Service City Hall Copier Housing Authority Total Adopted 2002-03 25,000 372,260 40,500 25,000 50,000 150,000 . 3,000 30,700 12,000 2,000 19,250 13,300 17,800 8,600 1,240 7,730 88O 10,300 40,421 2,400 6,700 5,150 13,075 7,420 5,000 1,000 60,000 20,000 30,000 6,000 5,000 10,132 5,927 1,007,785 * These costs are associated with East of 101 employers and have been shifted to Redevelopment funding. Recommended 2003-04 354,500 50,000 150,000 3,000 30,700 12,000 2,000 19,250 13,300 17,800 9,500 1,240 7,730 880 10,300 41,000 2,000 6,700 13,075 7,420 5,000 1,000 60,000 6,000 5,000 4,445 833,840 P. IO REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY SUMMARY Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Net Tax Increment 20% Low Mod Housing Interest Misc. Revenue / Rent HUD Loan Proceeds Proceeds from Land Sale Total Revenues Actual Adopted Estimated Proposed Estimated Estimate( 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 13,498,446 3,374,811 1,729,170 108,951 250,000 4,550,819 23,511,997 12,937,528 12,910,878 13,949,360 14,698,400 15,284,80 3,234,382 3,227,719 3,487,340 3,674,600 3,821,20 1,165,250 1,270,250 1,297,200 1,313,200 1,345,70 258,300 258,300 322,200 322,200 322,20 17,595,460 17,667,147 19,056,100 20,008,400 20,773,90 EXPENDITURES Program Expenditures Transfers Out - Debt Service Transfers Out - Capital Projects Pass Through Agreements Bond Retirement Account Advance Repayment / Interest Total Expenditures 1,888,860 4,179,569 4,129,569 5,609,532 5,749,205 5,914,74 2,781,749 2,972,082 2,972,082 3,322,731 3,348,111 3,384,16 926,202 175,000 7,004,577 9,401,000 1,000,000 1,000,06 717,657 902,146 743,683 869,940 887,339 905,08 3,100,859 3,269,395 3,269,395 3,392,815 2,902,817 2,958,8~ 158,225 1,170,000 1,170,000 900,000 1,250,000 1,250,0C 9,573,552 12,668,192 19,289,306 23,496,018 15,137,472 15,412,8E Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 13,938,445 31,509,973 45,448,418 4,927,268 (1,622,160) 45,448,418 '43,826,258 (4,439,918) 4,870,928 5,361,01 43,826,258 39,386,340 44,257,2( 39,386,340 44,257,268 49,618,2~ P. 11 REDEVELOPMENT AGENCY GATEWAY PROJECT AREA Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 Gross Tax Increment 5,674,448 5,928,801 5,928,801 6,364,000 6,494,000 6,627,000 Interest 540,527 600,000 600,000 600,000 601,000 602,000 Misc. Revenue 9,153 7,000 7,000 7,000 7,000 7,000 Total Revenues 6,224,128 6,535,801 6,535,801 6,971,000 7,102,000 7,236,000 EXPENDITURES Program Expenditures Transfers Out - Debt Service Transfers Out - Low Mod Housing Transfers Out- Capital Projects (1) Bond Retirement Account Total Expenditures 263,704 249,877 249,877 679,892 693,490 707,360 1,724,675 1,830,769 1,830,769 2,180,993 2,206,893 2,244,348 1,134,890 1,185,760 1,185,760 1,272,800 1,298,800 1',325,400 75,000 3,905,000 4,361,000 3,100,859 3,269,395 3,269,395 3,392,815 2,902,817 2,958,892 6,224,128 6,610,801 10,440,801 11,887,500 7,102,000 7,236,000 Excess of Revenues over (under) Expenditures (2) Fund Balance, Beginning of Year Fund Balance, End of Year Bond Funds, End of Year Bond Retirement Account - (75,000) (3,905,000) (4,916,500) 18,765,777 21,866,636 21,231,031 19,707,348 22,610,164 21,866,636 21,231,031 19,707,346 22,610,164 25,569,056 10,607,741 6,702,741 1,839,828 1,895,023 1,951,874 11,258,895 14,528,290 17,867,518 20,715,141 23,617,182 Notes: (1) Capital Projects: Day Care Facilities Fire Station No 2 Upgrades Train Station Study Oyster Pt Flyover & Hook Ramps Project (2) For the Gateway Project Area, the excess of expenditures over revenues reflects a draw-down on the 1999 Gateway RDA Bond proceeds. $3,000,000 $830,000 $75,000 $4,361,000 P. 12 REDEVELOPMENT AGENCY SHEARWATER PROJECT AREA Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Gross Tax Increment Interest Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 1,626,204 1,581,351 1,520,224 2,146,000 2,496,000 2,852,000 49,433 25,000 25,000 25,000 25,000 .1,67~5,637 _.!.~_581,351 1,545,224 2,171,000 2,521,000 2,877,0O0 EXPENDITURES Program Expenditures Transfers Out - Low Mod Housing Advance Repayment / Interest Total Expenditures 179,029 245,148 245,148 261,426 269,269 277,347 325,241 316,270 304,045 429,200 499,200 570,400 158,225 500,000 500,000 800,000 1,000,000 1,000,000 682,495 1,081,418 1,049,193 1,490,626 1,768,469 1,847,747 Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Unreserved / Undesignated End of Year 1,013,142 519,933 496,031 680,374 752,531 1,029,253 (3,351,737) (2,338,595) (1,842,564)(1,162,190) (409,658) _(2,338,595) (1,842,564) (1.16_2,190) (409,658_) 619,595 Note: (1) Shearwater RDA has begun to generate a net surplus and can begin to pay back the General Fund and Downtown RDA for the advances made over the last several years. As of 2/1/03, Shearwater owed $3,846,000. P. 13 REDEVELOPMENT AGENCY DOWNTOWN / CENTRAL PROJECT AREA Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Gross Tax Increment Interest Misc. Revenue / Rent HUD Loan Proceeds Proceeds from Land Sale Total Revenues EXPENDITURES Program Expenditures Transfers Out - Debt Service Transfers Out - Low Mod Housing Transfers Out - Capital Projects Pass Through Agreements Advance Repayment / Interest Total Expenditures Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year Bond Funds, End of Year Advances to Other Funds Loans Receivable All Other Reserved Funds Unreserved / Undesignated Fund Balance, End of Year Note: (1) Capital Projects: New Central Fire Station tT Bldg and Health Center Bldg Rehab Miscellaneous Land Acquisition Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 7,732,971 6,681,483 6,900,000 6,972,700 683,473 210,000 360,000 367,200 181,300 181,300 245,200 250,000 4,550,819 7,323,000 367,200 245,200 13,217,263 7,072,783 7,441,300 7,585,100 7,935,400 7,516,000 367,2O0 245,200 8,128,400 885,782 2,503,891 2,503,891 2,681,792 2,762,245 2,845,113 762,895 847,293 847,293 848,313 848,693 848,468 1,546,594 1,336,297 1,380,.000 1,394,540 1,464,600 1,503,200 175,423 2,849,577 1,500,000 297,612 408,463 350,000 350,586 357,598 364,750 420,000 420,000 3,668,306 5,515,944 8,350,761 6,775,231 1,556,839 5,433,136 5,56I ,531 (909,461) 809,869 2,502,264 2,566,869 12,621,709 11,712,248 12,522,117 I5,024,380 11,712,248 12,522,117 15,024,380 17,591,250 3,679,788 3,790,182 3,903,887 4,021,004 3,600,000 3,300,000 2,050,000 800,000 1,803,759 1,803,759 1,803,759 1,803,759 350,000 2,278,701 3,628,176 7,266,734 9,548,957 3,072,752 12,621,709 6,529,365 $2,849,577 1,803,759 367,162 3,921,423 $500,000 $1,000,000 10,966,487 P. 14 REDEVELOPMENT AGENCY EL CAMINO CORRIDOR PROJECT AREA Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Gross Tax Increment Interest Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 1,839,434 1,980,275 1,789,571 1,954,000 2,060,000 2,111,000 18,881 5,250 5,250 5,000 5,000 5,000 .I ,858,_315 1,985,525 1,794,821 1,959,000 2,065,000 2,116,000 EXPENDITURES Program Expenditures Transfers Out - Low Mod Housing Transfers Out - Capital Projects (1) Pass Through Agreements Advance Repayment / Interest (2) Total Expenditures 151,083 271,966 221,966 380,325 369,921 381,018 367,887 396,055 357,914 390,800 412,000 422,200 750,779 100,000 250,000 540,000 420,045 493,683 393,683 519,353 529,740 540,335 250,000 250,000 100,000 250,000 250,000 1,689,794 1,511,704 1,473,563 1,930,478 1,561,661 1,593,553 Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year All Reserved Funds Unreserved / Undesignated Fund Balance, End of Year 168,521 (962,855 (794,334 130,113 (924,4~? 473,821 321,258 28,522 503,339 522,447 (794,334) (473,076) (444,554) 58,785 (473,076) (444,554) 58,785 581,232 35,000 (508,076) (444,554) 58,785 581,232 Notes: (1) Capital Projects: Oak Avenue Extension $250,000 $540,000 (2) El Camino RDA has begun to generate a net surplus and can begin to pay back the General Fund and Downtown RDA for the advances made over the last several years. As of 2/1/03, El Camino RDA owed $1,056,000. P. 15 REDEVELOPMENT AGENCY LOW & MODERATE HOUSING Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Transfers In - 20% Housing Interest Misc, Revenue / Rent Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 3,374,611 3,234,382 3,227,719 3,487,340 3,674,600 3,821,200 436,856 350,000 280,000 300,000 315,000 346,500 99,798 70,000 70,000 70,000 70,000 70,000 _ 3,911,2_65 3,654,382 3,577,719 3,857,340 4,059,600 4,237,700 EXPENDITURES Program Expenditures Transfers Out - Debt Service Transfers Out - Capital Projects Total Expenditures 409,262 908,687 908,687 1,606,098 1,654,281 1,703,909 294,179 294,020 294,020 293,425 292,525 291,348 3,000,000 1,000,000 1,000,000 703,~_41 1,202,707 1,202,707 4,899,523 2,946,806 2,995,257 Excess of Revenues over (under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year Bond Funds, End of Year Less: . Loan Commitments to Mid Pen and Other Loans Receivable All Other Reserved Funds Unreserved / Undesignated Fund Balance, End of Year 3,207,824 2,451,675 2,375,012 (1,042,183) 1,112,794 1,242,443 13,986,036 17,193,860 19,568,872 18,526,689 19,639,483 17,193,860 19,568,872 18,526,689 19,639,483 20,881,926 3,708,162 3,708,162 3,708,162 3,708,162 3,708,162 3,372,481 3,372,481 1,872,481 1,872,481 1,872,481 6,000,911 7,506,479 9,006,479 490,457 1,020,000 3,621,849 3,961,750 3,939,567 9,006,479 9,006,479 5,052,361 6,294,804 Notes: (1) Capital Projects: Miscellaneous Land Acquisition San Mateo County HousiNg Project $2,000,000 $1,000,000 $1,000,000 $1,000,000 P. 16 ENTERPRISE FUNDS Sewer Rental Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 Operations: Charges for Services 7,820,331 8,746,000 8,746,000 9,183,300 9,826,000 10,514,000 Other Cities 2,681,138 2,831,000 2,831,000 3,483,404 3,587,906 3,695,543 Connection Fees and Other 1,002,071 850,000 650,000 850,000 850,000 850,000 State Loan Proceeds 7,544,930 17,I30,000 17,130,000 Developer Fees 189,357 250,000 314,000 150,000 150,000 150,000 Interest/Other income 193,138 84,360 84,360 84,360 95,800 62,000 Total Revenues 19,430,965 29,891,360 29,755,360 13,751,064 14,509,706 I5,271,543 EXPENDITURES Operating Expenses 8,233,976 8,611,113 8,611,113 11,099,698 11,432,689 11,775,670 Debt Service 1,428,603 4,090,000 1,840,336 3,820,411 3,810,261 3,813,211 Capital Expenditures 7,544,930 17,751,691 17,751,691 76,200 200,000 200,000 Total Expenditures 17,207,509 Net Income 2,223,456 Total Fund Balance 3,417,610 Encumbrances, End of Year 1,078,964 Emergency Capital Repairs Reserve Undesignated Reserve, End of Year 2,338,646 30,452,804 (_5_~ !.;444) 28,203,140 14,996,309 15,442,950 15,788,881 .... 'L,~.5_2,2.20. (1,24_5,245_) (933,244) _(5_~ .7_,_337) 4,969,830 3,724,585 2,791,341 2,274,004 670,000 500,000 750,000 1,000,000 4,299,830 3,224,585 2,041,341 1,274,004 The Sewer Rental Fund consists of: the Water Quality Control Plant Division, the Sewer Maintenance Division in Maintenance Services, and planned Sewer capital project expenses. The major priorities in capital are the proposed multi-year effort for inflow and infiltration work, (the "Wet Weather program") which will be funded by a new State Loan, and capacity improvements in the East of 101 area, funded by developer impact fees. P. 17 ENTERPRISE FUNDS Parking District Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Operations: Parking Fees Interest and Other Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 277,828 235,000 304,498 306,000 307,500 309,000 36,219 30,000 22,103 30,000 30,000 30,000 314,047 265,000 326,600 336,000 337,500 339,000 EXPENDITURES Operating Expenses Total Expenditures Net Income Undesignated Fund Equity * 215,241 220,117 220,117 188,647 194,306 215,241 220,117 220,117 188,647 194,306 98,806 44,883 106,483 147,353 143,194 988,300 1,094,783 1,242,136 1,385,330 200,136 200,136 138,864 1,524,194 * (Net of Fixed Assets) P. 1_8 ENTERPRISE FUNDS Storm Water Fund Summary of Revenues, Expenditures, and Changes in Fund Balance Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 REVENUES Operations: Service Charges Interest and Other Total Revenues 395,534 398,410 398,410 398,410 398,410 398,410 18,928 20,000 20,000 20,000 20,000 20,000 414,462 418,410 418,410 418,410 418,410 418,410 EXPENDITURES Operating Expenses Budget Savings Transfers Out to Capital Improvement Fund Total Expenditures Net Income Undesignated Fund Equity* 328,520 477,130 377,130 520,137 (100,000) (100,000) 75,000 75,000 328,520 452,130 452,130 420,137 85,942 (33,720) (33,720) (1,727) 253,489 219,769 218,042 535,741 (100,000) 435,741 (17,331) 200,711 551,813 (lO0,OOO) 451,81 3 (33,403) 167,308 (Net of Fixed Assets) P. 19 INTERNALSERVICEFUNDS Equipment Replacement Fund REVENUES Operating Budget Charges Equipment Operating Budget Charges Vehicles Lease Proceeds Interest & Other Income Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 461,468 410,791 401,000 969,142 580,194 568,000 114,497 60,000 120,000 1,545,107 1,050,985 1,089,000 302,411 521,451 150,000 110,000 1,083,862 300,000 500,000 110,000 910,000 300,000 500,000 110,000 910,000 EXPENDITURES Vehicle Replacement Equipment Replacement Lease Purchase (Vehicles) Debt Service Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year 277,901 486,000 730,000 194,856 289,700 150,000 312,305 12,595 38,000 785,062 788,295 918,000 416,000 386,000 150,000 12,595 964,595 550,000 300,000 4,500 854,500 550,000 300,000 850,000 760,045 262,690 171,000 119,267 55,500 60,0,00 731,376 1,491,421 1,662,421 1,781,688 1,837,188 1,491,421 1,662,421 1,837,188 1,781,688 1,897,188 P. 20 INTERNAL SERVICE FUNDS Equipment Replacement Fund PROPOSED VEHICLE PURCHASES, 2003-04 Department / Division Vehicle to be Purchased Cost Direct Purchases Police Police Police Police Police Police Police Police Parks Parks Parks Streets Recreation Supervisor's Vehicle Supervisor's Vehicle Patrol Sedan Patrol Sedan Patrol Sedan Patrol Motorcycle Parking Enforcement Vehicle Investigations Vehicle Mad Vac Chipper Truck Chipper Truck Bus $ 31 000 31,000 28000 28000 28000 15,000 21,000 24,000 30,000 60,000 25,000 35,000 60,000 Vehicle Replacement Total $ 416,000 Lease Purchases Fire Ambulance 150,000 P. 21 INTERNAL SERVICEFUNDS EQUIPMENT REPLACEMENT FUND PROPOSED EQUIPMENT PURCHASES, 2003-04 Department / Division Equipment to be Purchased Cost City Clerk City Clerk Finance ECD -- Planning ECD -- Building ECD -- Building Fire -- Administration Fire -- Suppression Police Police Police PW -- Engineering PW -- Engineering PW -- Engineering PW -- Engineering Recreation Recreation Recreation Recreation Maintenance Maintenance Library Library Library 2 PCs 1 Laptop Battery Backups 1 Laserjet Printer 3 PCs 1 Laserjet Printer 1 PC 5 Air Paks 10 PCs 8 Laptops 2 Midrange Unix Servers 8 PCs 1 Laserjet Printer 1 Plotter Software Play Equipment 15 PCs 1 Laserjet Printer 1 Workstation 7 PCs 1 Laserjet Printer 30 PCs 1 Laptop 1 Laserjet Printer Equipment Replacement Total 2,50O 2,800 1,000 1,950 6,000 1,950 2,000 16,OOO 20,000 22,400 130,000 16,000 1,950 4,800 7,900 30,000 30,000 1,950 6,100 14,000 1,950 60,000 2,8OO 1,950 386,000 * Includes one server carried over from FY2002-03. P. 22 INTERNAL SERVICE FUNDS CITY SERVICE FUNDS Vehicle Maintenance REVENUES Charges to Departments Interest & Other Income Total Revenues EXPENDITURES Salaries & Benefit Materials & Services Debt Service & Other Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03' 2002-03 2003-04 2004-05 2005-08 961,783 1,090,500 1,000,000 6,176 5,000 3,000 967,959 1,095,500 1,003,000 464,262 552,359 432,000 580,678 530,158 526,900 639 3,883 4,600 1,045c579 ....1_, 086_,_4_00~ 963,500 (77,620) 9,100 39,500 53,227 (24,393) (24,393_) 15,107 1,059,287 1,059,287 560,244 492,636 1,052,880 6,407 15,107 21,514 1,091,421 1,091,421 593,859 497,562 1,091,421 21,514 21,514 1,132,028 1,132,028 629,490 502,538 1,132,O28 21,514 21,514 P. 23 INTERNAL SERVICE FUNDS CITY SERVICE FUNDS Communications REVENUES Charges to Departments interest & Other Income Actual * Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 1,630,000 1,667,750 1,667,750 1,815,608 1,884,663 10,467 7,000 3,869 - Total Revenues 1,640,467 1,674,750 1,671,6t9 1,815,606 1,884,863 EXPENDITURES Salaries & Benefit 1,160,940 1,244,087 1,153,200 1,296,221 1,373,994 Materials & Services 469,388 501 ,! 15 384,000 505,613 510,669 Transfers Out to Other Funds 233,469 43,131 Total Expenditures 1,863,797 1,745,202 1,580,331 1,801,834 1,884,663 Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year (223,330) (70,452) 91,288 13,772 1,972,210 1,972,210 1,456,434 515,776 1,972,210 290,974 67,644 158,932 172,704 172,704 Undesignated Reserve End of Year 67,644 158,932 172,704 172,704 * 2001-02 amounts inciude Telephone Maintenance program, shown separately beginning 2002-03. 172,704 P. 2& INTERNAL SERVICE FUNDS CITY SERVICE FUNDS Building Maintenance REVENUES Charges to Departments Interest & Other Income Total Revenues EXPENDITURES Salaries & Benefit Materials & Services Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 1,638,045 1,634,1 80 1,634,1 87 1,902,391 1 0,519 7,000 4,000 1,648,564 1,641 ,I80 1,638,1 87 1,902,391 973,652 1,059,807 986,400 1,102,323 832,034 772,015 732,000 794,027 1,805,686 1,831,822 1,71 8,400 1,896,350 (157,122) (190,642) (80,213) 6,041 86,757 (70,365) (150,578) (70,365) (150,578) _ __(!_~4,537) 1,970,430 1,970,430 1,168,462 801,967 1,970,430 (144,537) (144,53_7) 2,048,557 2,048,557 1,238,570 809,987 2,O48,557 (144,537 (!44,53-~) P. 25 INTERNAL SERVICE FUNDS CITY SERVICE FUNDS Information Technology REVENUES Charges to Departments Interest & Other Income Total Revenues EXPENDITURES Salaries & Benefit Materials & Services · Capital Outlay Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 1,406,889 1,466,772 1,530,002 1,406,889 1,466,772 1,530,002 542,092 636,882 690,000 916,274 971,250 1,029,525 416,255 592,827 450,000 490,615 495,521 500,476 34,393 - 992,741 1,229,709 1,140,000 1,406,889 1,466,772 1,530,002 NA NA NA The Information Technology Department was converted to an Internal Service Fund beginning in 2003-04. P. 26 INTERNAL SERVICE FUNDS CITY SERVICE FUNDS Telephone System Maintenance & Replacement REVENUES Charges to Departments Interest & Other Income Total Revenues EXPENDITURES Salaries & Benefit Materials & Services Debt Service & Other Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve Beginning of Year Undesignated Reserve End of Year Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 133,325 8,413 8,413 45,029 856 1,000 20 134,181 9,413 8,433 45,029 39,715 44,641 42,000 44,024 5,279 88,685 88,685 44,994 133,326 130,685 44,024 89,188 (123,913) (122,252) 1,005 304,919 394,107 271,854 44,464 44,464 44,464 44,464 272,859 44,909 44,909 44,909 44,909 272,859 394,107 271,854 272,859 272,859 272,859 Note: 2001-02' amounts for Telephone Maintenance program were shown in Communications Division. P. 27 SPECIAL REVENUE FUNDS Gas Tax Fund Summary of Revenues, Expenditures, and Changes in Fund Balance Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 REVENUES Gas Tax 1,092,668 1,211,000 1,210,642 1,247,000 1,271,900 1,297,300 Traffic Congestion Relief 153,678 150,000 68,920 Interest / Other Income 63,874 45,000 44,000 40,000 30,000 29,000 Total Revenues .1,310,220 1,406,000 1,323,562 1,2_87,000 1,301,900 1,326,390 EXPENDITURES Transfers Out to General Fund for Street Maint/Gen. Engineering Transfers Out to General Fund for Congestion Relief Transfers Out to CIP Fund Total Expenditures Net Income Designated for Street Improvement Capital Projects 538,616 808,000 808,000 855,900 119,600 150,000 150,000 150,000 562,992 879,000 1,973,376 399,000 · 1,221,208 1,837,000 . 2,931,376 1.,404,9~0 89,012 (431,000) (1,607,814) (117,900) 1,782,192 174,378 56,478 850,000 150,000 300,000 1,300,000 1,900 58,378 850,000 150,000 300,000 1,300,000 26,300 84,678 P. 28 SPECIAL REVENUE FUNDS Measure A Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Measure A Sales Tax Interest / Other Income Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 893,316 919,000 858,531 867,100 884,000 902,000 69,350 50,000 50,000 40,000 34,000 34,000 962,666 969,000 908,531 907,100 918,000 936,000 EXPENDITURES Transfers Out to CIP Fund for Street Improvement Projects Total Expenditures Net Income Designated for Street Improvement Capital Projects 928,634 1,065,000 2,400,284 937,000 928,634 1,065,000 2,400,284 937,000 34,032 (96,000) (1,491,753) (29,900) 950,000 950,000 (32,000) 1,654,457 162,704 132,804 100,804 950,000 950,000 (14,000) 86,804 P. 29 SPECIAL REVENUE FUNDS Community Development Block Grant Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES CDBG Entitlement Program Income HOME Investment Partnership Interest / Other Income Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 666,379 20,287 686,666 748,000 748,000 747,000 747,000 747,000 173,439 173,439 92,854 95,000 95,000 22,620 22,620 22,500 22,500 22,500 12,000 12,000 12,000 10,000 10,000 956,059 956,059 874,354 874,500 874,500 EXPENDITURES CDBG Program Expenditures Transfers Out to General Fund Total Expenditures Net Income Designated for CDBG Programs 674,446 842,051 1,102,051 826,354 826,354 826,354 36,000 86,000 86,000 36,000 36,000 36,000 ~10,446 928,051 1,188,051 882,354 862,354 862,354 (23,780) 28,008 (231,992) 12,000 12,146 12,146 (243,~3~) (475,229) (4.63,229) (~5~083) (438,937) * Negative fund balances reflect lag in funding from CDBG (reimbursement basis). P. 30 SPECIAL REVENUE FUNDS Common Greens Maintenance Districts Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Property Taxes Other Income Total Revenues Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 890,774 848,000 902,300 903,000 903,000 903,000 31,130 4,500 5,500 5,500 5,500 921,904 848,000 906,800 908,500 908,500 908,500 EXPENDITURES Maintenance Expenditures Transfers Out to Capital Improvement Fund Total Expenditures Net Income Designated for Common Green Maintenance and Capital lmpr 589,441 669,546 669,546 852,763 878,346 904,696 142,500 142,500 100,000 100,000 100,000 589,441 812,046 812,046 952,763 978,346 1,004,696 332,463 35,954 94,754 (44,263) (69,846) (96,196) 2,401,843 2,496,597 2,452,334 2,382,488 2,286,292 P. 31 SPECIALREVENUEFUNDS Solid Waste Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Franchise Fee Revenue State Grant Total Revenues Actual Adop!ed Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 238,325 173,325 173,325 173,325 173,325 173,325 35,O2O 238,325 173,325 208,345 173,325 173,325 173,325 EXPENDITURES Operating Expenditures Transfers Out to Capital Improvement Fund Total Expenditures Net Income Designated for Solid Waste Reduction Purposes 157,676 185,930 220,950 166,968 171,977 177,136 17,500 17,500 400,000 157,676 203,430 238,450 566,968 171,977 177,136 80,649 (30,105) (30,105) (393,643) 1,348 (3,811) 679,008 648,903 255,260 256,608 252,797 P. 32 SPECIAL REVENUE FUNDS Miscellaneous Other Special Revenue Funds Summary of Revenues,.Expenditures, and Net Income Proposed Budget, 2003-04 REVENUES Donations Raffle Ticket Sa]es Company Payments Other City Contributions Total Revenues Day in Commute HR Air Truck the Park Reduction Consortium JPA Programs 85,000 6,500 25,000 370,000 110,000 376,500 29,000 9,000 29,000 9,000 Total Proposed 2003-04 91,500 25,000 370,000 38,000 524,500 EXPENDITURES Day in the Park MTSM Shuttles Downtown Dasher Joint City Human Resources Expenses Vehicle Maintenance Transfer Out to General Fund Total Expenditures Net Income 104,000 6,000 110,000 370,000 6,500 29,000 8,000 376,500 29,000 8,000 1,000 104,000 370,000 6,500 29,000 8,000 517,500 7,000 P. 33 SUMMARY OF BUDGETED POSITIONS Administrative Departments City Attorney ( Contract Attorney Services ) City Clerk Eloo City Clerk o315 Administrative Assistant I O310 Administrative Assistant II A295 Office Specialist (Elected official) Part-Time Hourly Position x415 P/T Office Specialist Depallment Total city Manager N'~15 City Manager NlOO Assistant City Manager M130 Director of Community Outreach M550 Executive Assistant to City Manager 0310 Administrative Assistant II Depa/Iment Total Human Resources N~3o Director of Human Resources M270 Personnel Analyst 0265 Personnel Technician 0310 Administrative Assistant I1 Pa/~-Time Hourly Position x440 Personnel Clerk Deparlment To~al 2000-01 Adopted 2001-02 Adopted 2002-2003 Adopted Amended 1.00 1.00 1.00 1.00 1.00 1.00 - - 1.00 1.00 1.50 1.00 1.00 1.00 3.50 3.00 3.00 3.00 - 0.50 0.50 0.50 3.50 3.50 3.50 3.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 5.00 5.00 5.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 2.00 2.00 2.00 1.00 - 5.00 5.00 5.00 5.00 0.70 0.70 0.70 0.70 5.70 5.70 5.70 5.70 2003-04 Proposed 1.00 1.00 1.00 3.00 3.00 1.00 1.00 0.80 1.00 1.00 4.80 1.00 3.00 4.00 1.50 5.50 SU, I~MARY OF BUDGETED POSITIONS E~05 City Treasurer (ElectedoNcial) Finance N~45 Director of Finance MlO5 Assistant Director of Finance Mine Accountant I M62O Accountant II ~540 Payroll Coordinator M540 Financial Services Supervisor A225 Accounting Assistant II M4so Revenue Auditor wa Senior Financial Analyst M600 Financial Analyst I Mete Financial Analyst II 0310 Administrative Assistant II A455 Courier Department Total Information Technology Nm5 Director of Information Technology M480 Information Technology Manager 03m Administrative Assistant II MeSO System Administrators A520 Information Systems Support Coordinator A525 Information Systems Technician Department Total 2000-01 Adopted 2001-02 Adopted Adopted Amended 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.0O 1.00 1.00 - - 1.00 1.00 5.00 5.00 5.00 5.00 1.00 - 1.00 - 1.00 1.0O 1.00 1.00 1.00 1.00 1.00 1.0O 1.00 1.00 1.00 1.00 1.00 1.00 13.00 14.00 14.00 14.00 1.00 1.00 1.00 1.0O 1.00 1.00 1.00 1.00 1.00 1.50 2.00 2.00 0.50 0.50 1.00 2.50 3.00 3.00 7.50 8.50 9.00 2003-04 Proposed 1.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 14.00 1.00 1.00 1.00 2.00 3.00 8.00 SUMMARY OF BUDGETED POSITIONS 2000-01 Adopted 2001-02 Adopted 2002-2003 Adopted Amended 2003-04 Proposed Operatin_q Departments Economic and Community Development m40 Director of Economic & Community Development moo Assistant City Manager M~55 City Planner r~590 Principal Planner u~25 Associate Planner M335 Senior Planner M~45 Manager of Housing and Redevelopment. A470 Rehabilitation Specialist A245 Parking Meter Collector/Repairer o3~o Administrative Assistant H o3.~5 Administrative Assistant I ^~gs Office Specialist M4iO A~,stant Bu,ld,ng omc,al :..'¢?,~ :c:,:..,?~:;~::,. ~;. Pa~f-77me Houdy Positions R415 office Specialist Department Total 1.00 1.00 4.00 1.00 1.00 1.00 2.00 1.75 12.75 0.80 13.55 1.00 1.00 1.00 0.50 3,00 1.00 1.00 1.00 2,00 1.75 13,25 0.80 14.05 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 1.00 1.00 1.75 1.75 1.00 1.00 1.00 1.00 - 5.00 - 1.00 t4.75 24.75 t4.75 24.75 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.75 1.00 1.o0 1.00 t.00 5.00 22.75 22.75 SUMIVIARY OF BUDGETED POSITIONS 2000-01 Adopted 2001-02 Adopted 2002-2003 Adopted Amended 2003-04 Proposed Fire M11U M205 M3§O B100 B 120 B125 B130 a 185 A490 A145 A18O M560 O310 O315 M410 M410 Fire Chief Deputy Fire Chief Battalion Chief (40 Hours} Battalion .Ch ef (shirt) Fire Captain Fire Apparatus Engineer Firefighter Paramedic / Firefighter (a) EMS Coordinator Senior Code Enforcement Of~cer Code En[orcement Officer- (Safety Inspector) Sa[ety Inspector Fire Inspector II Fire Education Specialist Management Analyst II Administrative Assistant II Administrative Assistant Fire Marshal Assistant Fire Marshal / Assistant Building Official Pa¢~-Time Hourly Posilion X540 Courier Depa/tmen! Total 1,00 1.00 1.00 1.00 1,00 2.00 2.00 2.00 1.00 3.00 3,00 3.00 15.00 15.00 15.00 15.00 15.00 15.00 6.00 6.00 6.00 30.00 30.00 30.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 3.00 3.00 3.00 1.00 - 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 - 1.00 1.00 1,00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 5.00 5.00 1.00 1.00 1.00 1.00 1.00 1.00 95.00 95.00 95.00 0.48 0.48 0.48 95,48 95.48 95.48 (a) In addition to U~e total count shown, authority to overhire by lhree in lhis position has been granted by the city manager. No additional dollars have been added for these potential overhires. 1.00 1.00 2.00 3.00 15.00 15.00 6.00 30.00 1.00 1.00 2.00 3.00 1.00 1.00 2.00 1.00 85,00 0.48 85,48 1.00 1.00 2.00 3.00 15.00 15.00 6.00 30.00 1.00 2.00 1.0o 1.0o 2.00 1.00 81.00 0.48 81.48 SUMMARY OF BUDGETED POSITIONS Library N110 Library Director M640 Assistant Library Director M680 Supervising Librarian A210 Librarian I A240 Librarian II M235 Library Program Manager A220 Library Assistant I A215 Library Assistant II u385 Literacy Program Manager / Project Read Director M500 Literacy Program Manager MSOO Circulation Supervisor A440 Office Manager- Literacy Programs A445 Literacy Services Coordinator A130 Tutor-Student Coordinator A295 O[fice Specialist 031s Administrative Assistant I 03m Administrative Assistant II 2000-01 Adopted 2001-02 Adopted 2002-2003 Adopted Amended 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 - 4.00 4.00 5.00 4.00 4.00 4.00 0.50 1.00 - 3.00 2.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 20.50 21.00 21.00 21.00 2003-04 Proposed 1.00 1.00 4.00 4.00 3.00 2.00 1.00 1.00 1.00 2.00 1.00 21.00 SUMMARY OF BUDGETED POSITIONS Library, continued Grant-Funded and New Revenue Pos/lions A445 Literacy Services Coordinator x655 Literacy Services Coordinator x635 Children's Services Specialist x665 Literacy Services Assistant I X25D Library Pages X320 Computer Assistant Coordinator x44o Office Assistant Subtolal for Glanl-Funded Positions Parf- TTme Hourly Positions R2-10Librarian I X210 Librarian I R240 Librarian II R220 Library Assistant I x220 Libraw Assistant I R630 Local History Specialist x235 Library Clerk x245 Web Services Specialist x250 Library Pages x635 Children's Services Specialist x665 ' Literacy Services Assistant I x44o Office Assistant Subtotal for Part-77me Positions Depa/~ment Total 2000-01 Adopted 2001-02 Adopted -2002~2003 Adopted Amended 3.00 2.00 2.00 2.00 0.48 0.36 0.36 1.58 2.07 2.07 0.83 1.82 1.82 0.10 0.10 0.38 0.38 3.00 4,89 6.73 6.73 2.31 5.50 0.68 0.19 0.45 8.07 0.85 1.88 1.88 1.88 0.43 0.43 0.43 3.31 3.31 3.31 1.93 1.93 1.93 0.68 0.68 0.68 0.19 0.19 0.19 8.07 8.07 8.07 0.37 0.37 0.37 0.30 0.30 0.30 43.05 44.89 44.89 18.05 41.55 2003-04 Proposed 2.00 0.40 1.73 1.63 0.06 0.38 6.20 0.50 0.18 1.25 3.25 0.50 0.19 6.94 0.37 0.30 14.49 41.69 SUMMARY OF BUDGETED POSITIONS Maintenance Services N,170 Director of Maintenance Services M630 Deputy Director or Maintenance Services M365 Superintendent or Public Works M345 Public Works Supervisor A2O0 Lead Public Works Maint, Worker A360 Senior Public Works Maint, Worker A275 Public Works Maintenance Worker A335 . Lead Electrical Technician ASoo Senior Electrical Technician A~60 Electrical Technician A370 Sweeper Operator M350 Garage Supervisor A345 Lead Equipment Mechanic A170 Equipment Mechanic M360 Superintendent of Parks & Facilities M255 Maintenance Services Supervisor A195 Lead Park Maintenance Worker A350 Senior Park Maintenance Worker A250 Park Maintenance Worker A375 Tree Trimmer A505 Groundsperson A175 Equipment Operator A280 Maintenance Craftsworker M140 Building Maintenance Supervisor A190 Lead Building Maintenance Custodian A320 Senior Building Maintenance Custodian A140 Building Maintenance Custodian A~65 Building Maintenance Craftsworker 03'~5 Administrative Assistant I A295 Ct[ice Specialist X300 X57o Pali-Time Hourly Positions Park Maintenance Worker Greenhouse Manager Sub~olal for Part-Time Positions Depat~ment Total 2000-01 Adopted 2001-02 Adopted 2002-2003 Adopted Amended - 2,00 2.00 1,00 1.00 2,00 2,00 2,00 2,00 4,00 4,00 4,00 4,00 5.00 5,00 5,00 5,00 11,00 11.00 11.00 11,00 1.00 1,00 1,00 1,00 1,00 1,00 1,00 3,00 2,00 2,00 2,00 2,00 2,00 2,00 2,00 1,00 1,00 1,00 1,00 1,00 1,00 1,00 1,00 4,00 4,00 4,00 4,00 1.00 1.00 2,00 2.00 2,00 2,00 2,00 2,00 2.00 2,00 3.00 3.00 3.00 3.00 15,50 18.25 15.00 15.00 3,00 3,00 3,00 3,00 - 3.00 3.00 2.00 2.00 2,00 2,00 1,00 1,00 1.00 1,00 1,00 1,00 1,00 1,00 2,00 2,00 2,00 2,00 3,00 2,00 2,00 2,00 7,50 8,50 9.00 9,00 1,00 2.00 2,00 2,00 - 2,00 2.00 1,00 1.00 79.00 82.75 86.00 86.00 0.97 - 1.00 ' 1,00 0,37 0.37 1,97 1,00 0,37 0,37 80,97 83,75 86,37 86,37 2003-04 Proposed 1,00 1,00 2,00 4,00 5.00 11,00 1,00 1,00 2.00 2.00 1,00 1,00 4.00 2.00 2,00 3.00 15.00 3.00 3.00 2.00 1.00 t,00 2,00 2.00 8.00 2.00 2,00 1,00 85.00 0.37 0.37 85.37 SUMMARY OF BUDGETED POSITIONS Recreation and Community Services N125 Director of Parks, Recreation & Maintenance Services N175 Director of Recreation and Community Services M375 Superintendent of Recreation & Community Services n/a Recreation & Community Services Manager M295 Recreation & Community Services Supervisor M530 Services Coordinator M530 School A425 Community Services Site Coordinator A495 Preschool Teacher M520 Day Care MSm Terrabay Gymnasium 0315 Administrative Assistant I 03~0 Administrative Assistant II A295 O[[ice Specialist AS'm Van Driver ^5'~5 Recreation Leader IV Grant Funded Positions X555 Van Driver x375 Recreation Leader IV -- ADC Activity Coordinator Subtotal t-or Grant-Funded Positions Part-Time Hourly Posilions x65b Cultural Arts Specialist R66O Community Services Site Coordinator x350 Recreation Instructor x3~o Recreation Leader I R365 Recreation Leader II x365 Recreation Leader II R370 Recreation Leader III x370 Recreation Leader 111 R375 Recreation Leader IV ×375 Recreation Leader IV Subtotal for Pad-T/me Posilions ' Depadment Total 2000-01 Adopted 2001-02 Adopted 4.02 52.11 81.11 2002-2003 Adopted Amended 1.0O 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 6.00 6.00 6.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 4.00 6.00 6.00 6.00 7.00 1.00 1.00 t .00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 - - 1.00 1.00 1.00 1.00 3.00 3.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 27.00 29,00 26.00 27.00 1.00 - 1.00 - - 2.00 0.48 0.48 0.48 0.48 .- 0.75 0.75 0.75 10.06 10.65 10.65 10.65 1.10 1.10 1.10 1.10 1.92 1.92 1.92 15.83 12.86 12.86 13.55 5.20 5.20 5.20 20.62 15.42 15.42 16.66 2.92 2.92 2.92 1.10 t .10 1.10 52.40 52.40 54.33 81.40 78.40 81.33 2OO3-O4 Proposed 1.00 1 .o0 6.00 2.00 4.00 7.00 1.0o 2.00 1.00 1.00 26.00 0.48 0.75 8.17 1.10 1.54 13.55 5.20 16.66 2.92 1.10 51.48 77.48 SUMMARY OF BUDGETED POSITIONS 2000-01 2001-02 2002-2003 2003-04 Adopted Adopted Adopted Amended Proposed Police N15S Chief of Police M280 Police Captain M275 Police Lieutenant c155 Police Sergeant cmo Police Corporal c115 Police Officer (b) c~75' Parking Enforcement Officer c125 Police Service Technician clso Senior Police Records Specialist ClO5 Police Records Specialist c110 Police Properly & Evidence Specialist M290 Police Records Manager M480 Information Technology Manager ~4165 Communications Manager A36S Supervising Communications Dispatcher A150 Communications Dispatcher 034'0 Senior Administrative Assistant 03~5 Administrative Assistant I 031o Administrative Assistant 11 Part-Time Hourly Positions x193 Court Liason x19o Police Evidence Clerk Xl~O Parking Enforcement Officer x325 Police Reserve Ol'ficer x4o5 School Crossing Guard Subtotal for Part-Time Positions Deparlment Total 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 5.00 5.00 5.00 5.00 10.00 10.00 10.00 10.00 16.00 15.00 15.00 15.00 42.00 46.00 46.00 40.00 2.00 2.25 3.00 2.25 5.00 5.00 5.00 5.00 5.00 4.00 4.00 4.00 5.00 5.00 5.00 5.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 10.80 10.80 10.80 10.80 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 110.80 113.05 113.80 113.05 0.48 0.48 0.48 0.48 0.48 0.48 0.48 0.48 0.29 0.29 1.31 1.31 1.31 1.31 1.38 1.38 1.38 1.38 3.94 3.94 3.65 3.65 114.74 116.99 117.45 116.70 (b) In addition to the total count shown, authority to overhire by three in this position has been granted by the city manager. No additional dollars have been added for these potential overhires. 1.00 2.00 5.00 10.00 15.00 40.00 3.00 4.00 4.00 4.00 1.00 1.00 1.00 2.00 9.80 1.00 1.00 110.80 0.48 0.48 1.31 1.38 3.65 114.45 SUMMARY OF BUDGETED POSITIONS Public Works N~60 Director of Public Works M430 City Engineer M340 Senior Engineer M120 Assistant Engineer M~15 Associate Engineer A167 Engineering Technician M470 Construction Project Coordinator A330 Engineering Project Coordinator n/a Construction Manager A410 Development Review Coordinator 0315 Administrative Assistant I 03m Administrative Assistant II A295 Ct[ice Specialist D~55 Environmental Compliance Inspector M450 Environmental Compliance Coordinator WQCP u355 Superintendent of Water Quality M465 Assistant WQCP Superintendent M220 Laboratory Supervisor D~20 Chemist 0190 Instrument Technician M450 Environmental Compliance Coordinator 0160 Senior Environmental Compliance Inspector 9155 Environmental Compliance Inspector D'~35 Plant Mechanic II (Plant Mechanic) 0130 Plant Mechanic I (Assistant Plant Mechanic) p1~5 Machinist / Mechanic 0140 Plant Electrician II (Plant Electrician) D~5 Plant Electrician I (Assistant Plant Electrician) D~oo Apprentice Operator I D~50 Operator II D~¢o Lead WQCP Mechanic D~25 Utility Worker o3m Administrative Assistant I 2000-01 Adopted 2001-02 Adopted 2002-2003 Adopted Amended 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1,00 1,00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1,00 1.00 1.00 1,00 1,00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 14.00 14.00 14.00 14,00 1.00 1 .O0 1.00 1.00 1.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 - 0.50 0.50 0.50 0,50 1.00 1.00 1.00 1.00 1.50 1.50 1,50 1,50 3.00 4.00 4.00 4.00 2.00 2.00 2,00 2.00 1.00 - - 1.00 2.00 2.00 2.00 1.00 1.00 1,00 1,00 1.00 1.00 1.00 1.00 13.00 13.00 13.00 13.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1,00 1,00 1.00 1.00 2003-04 Proposed 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 12.00 1.00 1.00 1.00 2.00 0.50 1.00 1.50 4.00 2.00 2.00 1.00 1.00 13.00 2.00 2.00 1.00 SUMMARY OF BUDGETED POSITIONS Public Works - WQCP, continued Part Time Hourty Positions X545 Laboratory Chemist x110 Administrative Assistant I x440 Of[ice Assistant x342 CIP Project Engineer Subtotal for Part-Time Positions WQCP Subtotal Department Total (Public Works including WQCP) Total City: Total Full Time Total Contract & Grant Funded Total Part Time Hourly GRAND TOTAL 2000-01 Adopted 2001-02 Adopted 2002-2003 Adopted Amended 0.48 0.48 - 0.19 0.19 0.19 0.19 1.00 1.00 1.00 1.00 0.48 0.48 0.48 0.48 2.15 2.15 1.67 1.67 37.15 38.15 37.67 37.67 51.15 52.15 51.67 51.67 421.55 439.55 443.05 443.80 5.00 4.89 6.73 6.73 80.20 79.13 76.93 78.86 506.75 523.57 526.71 529,39 2003-04 Proposed 0.19 1.00 0.48 1.67 37.67 49.67 429.35 6.20 73.64 509,19 SUMMARY OF POSITION CHANGES 2002-03, 2003-04 Change Amended Proposed in FTE The following positions have been frozen as part of the 2003-04 budget process: Department Positions City Clerk Office Specialist (Part-time) 0.50 (0.50) City Manager Director of Community Outreach 1.00 0.80 (0.20) Human Resources Personnel Technician (Contract) 1.00 (1.00) InformationTech Support Coordinator 1.00 (1.00) E&OD Fire Po[ice Planning Associate Planner Building Inspection Assistant Building Official 1.o0 (1 .oo) 1.co .(1 ,oo) Fire Prevention Senior Code Enforcement Officer 1,00 Fire Inspector II 3.00 Services Police Services Technician 5.00 Records Police Records Specialist 5.00 Communications Communications Dispatcher 10,80 Public Works Engineering City Engineer 1.00 Associate Engineer 2.00 Maintenance Services Building Maintenance Building Maintenance Custodian 9.00 Library Part-Time Hours (as FTEs) 21,89 Recreation Superintendent of Recreation 1.00 Part-Time Hours (as FTEs) 54,33 (1 .oo) (3.00) frozen voluntary reduction frozen, exchanged for hourlias vacant, never filled vacant vacant, never filled vacant vacant 4.00 (1,00) vacant 4.00 (1,00) retirement 9.80 (1,00) vacant (1.00) (~ .00) 1.00 8.00 (~ .00) 18.69 (3.20) (~ .00) 5~ ,48 (2,85) TOTAL FROZEN POSITIONS (21.75) vacant vacant vacant reduced hours vaoancyfrom promotion reduced hours P. 45 City of South San Francisco Proposed Reserves Policy 2003-04 The purpose of this report is to respond to a request from the City Council fol' information that would allow the Council to review the status of the City's financial reserves, and to estabhsh a reserves policy. A recommendation is given, followed by a summary table, and then a detailed discussion. RECOMMENDATION: It is recommended that the City Council review staff's proposal for a Reserves Policy, give any feedback, and direct staff to return with any changes in order to adopt a Reserves Policy as part of the 2003-04 Budget Adoption in June. Staff recommends the following reserve levels: Fund the following General Fund Reserves for a total of between 10-20% of the General Fund budget with the following targets: - Reserve for Emergencies in the General Fund at approximately $1.0 million, or about 2% of the General Fund operating budget; Reserve for Economic Contingencies in the General Fund at approximately 7% of the General Fund operating budget, or roughly $3.5 million; Maintain the General Fund Undesig-nated Reserve at no less than 4% of the General Fund operating budget, or about $2.0 million. Evaluate the Designated for Furore Economic Development Projects Reserve ($3.6 million) after the State budget for 2003-04 has been approved, and the full impacts from the State on the City are known. The General Fund is projected to have about 22% of the operating budget in reserves in 2003- 04, which is more than the 20% hi~er end of the recommended tm'get range. However, because PERS rates will be escalating dramatically over the next five years, staff expects that reserves will be drawn down over that time period, and that General Fund reserves will then be with/n the recommended target range. Staff further recommends for other City funds: Sewer Fund Reserves of at least half the annual d~bt service requirement, or $2.0 million. This is a realistic target as the City looks at rates over the next several years; P. 46 CiU of South San Francisco Proposed Reserves Policy 2003-04 Page 2 Self Insurance Reserve funding equivalent to approximately 50% of the estimated self- insurance liability. The City is within this target range; A gradual draw down on the Benefits Reserve to help pay for enhanced reth'ement benefits over the next five years at approximately $1.0 million per year. SUh~vIARY: A summary of Reserves covered in this memo is listed below. Fund/Reserve General Fund/ Reserve for Emergencies General Fund/~onomic Contingencies General Fund/Undesig-nated Reserve General Fund/Reserve for Future Capital Projects General Fund/Designated for Future Economic Development Project Sewer Fund/Emergency Capital Repairs Fund Reserve Target Recommendation $1.0 million/2% of General Fund operating budget $3.5 million/7% of General Fund operating budget $2.0 rnill~on/4% of General Fund operating budget No recommendation. No target. Reserve is a result of the Downtown Redevelopment Fund paying back some advances to the City. Recommended to be held until State budget impact is known. Could be used in future for Oak Ave. Extension construction, ff Council approves, or for augmenting the capital program over several years. Up to $4.7 million by 2015, representing State requirement that .5% of total State Water Resources Control Board Loan Amount be set aside each year for 10 years. Status as of 2003-04/Does Reserve Fall within Target Recommendation? $1.0 million/Meets Target $3.5 million/Meets target $6.9 mfllionJExceeds target in 2003- .04, but will be drawn down over the next 3-5 years as PERS retirement costs/ncrease No reserve is funded, but see also the next reserve below. $3.6 million $500,000/Meets target P. 47 City of South San Francisco Proposed Reserves Policy 2003 -04 Page 3 Fund/Reserve Sewer Fund/Operating Cash Flow Reserve Parking Fund Storm Water Fund Self Insurance Fund/Reserve for Self Insurance Benefits Fund/Reserve for Benefits Reserve Target Recommendation Half a year's annual debt service, or $2.0 million for 2003-04. (The $2.0 mill/on target includes the equipment reserve above). No recommendation No recommendation Maintain a cash balance that funds 50% of the expected level of future workers' compensation and general liability costs. No target recommended. Staff has recommended that this reserve be drawn down over the next 5 years to help pay for increased PERS retirement costs. Status as of 2003-04/Does Reserve Fall within Target Recommendation? $3.2 million/exceeds target but will decrease over the next 2-3 years as operating budget expenses and debt service increase. $1.2 million, may be used for future downtown parking projects. $218,000; will decline to $0 over the next 3-5 years as capital projects are undertaken, unless le~slation is passed which allows cities to raise storm water fees more easily. Cttrrent requirement is for a 2/3-voter approval. $ 2.9 million/approximately 56% of the estimated liability of $5.2 million. Slightlyhigher than target, but as worker's compensation costs continue to rise, should be at target level in 1-2 years. $4,4 million as of 6/30703, should reach $0 by 2007-08. The remainder of this report discusses the reserves in more detail. P. 48 City of South San Francisco Proposed Rese~es Policy 2003 -04 Page 4 DISCUSSION: General Fund Reserves: Reserve for Emergencies: A Reserve for Emergencies would be used to cover unanticipated costs not funded elsewhere. For the most part, except for earthquakes, the City' s self insurance policy with ABAG would cover equipment that is damaged, after the City pays a deductible. Except for catastrophic losses due to earthquakes, therefore, the City is probably the most vulnerable not primarily from costs associated with damages to physical assets, but rather from lawsuits. Lawsuits are not covered in the City' s ABAG policy. In the past five years, the City settled a large lawsuit that ended up costing $2.3 million. That was an extraordinary occurrence, and staff believes a prudent reserve for emergencies might therefore be $i.0 million, representing exposure to general city lawsuits. Summary: It is recommended that the City Council adopt a policy for funding Reserve for Emergencies at $1.0 milli on, or 2% of the General Fund budget. Staff will also obtain quotes from ABAG to determine the cost impact of insuring key City facilities from damages due to earthquakes. It may be cost prolzibitive to do so. Reserve for Economic Comin~encies: A reserves policy should address at least two potential situations in which the City's revenue would be negatively impacted by economic downtums. They are local fluctuations in revenue and revenue shifts by the State. Revenue Fluctuations: Cfiven vulnerability to local economic conditions, as well as susceptibility to business relocations, some cities set aside a reserve as a percentage of their revenue budget (or, expenditure budget). The idea is to either cover the City's budget in times of economic downturn for a period of year (or more), or to support the City in between major business relocations. An example of the latter is if a major sales tax generator left town. By setting aside reserves for revenue fluctuations, services don't have to be immediately cut while a more comprehensive budget strategy can be put together, or until a new sales tax generator comes to town. The larger the reserves, the longer General Fund services can be preserved, or only slightly mod/fled, without having to cut the budget. Several facts should be considered for South San Francisco in looking at how much to set aside. Within the City' s top 5 sales tax generators, one is a sales .office for Bay Area wide P. 49 City of South San Francisco Proposed Reserves Policy 2003 -04 Page 5 sales of its product. It would be easy for that office to relocate outside of South San Francisco to somewhere else in the Bay Area, since its product is disbursed throughout the Bay Area, and because its sales office is small and easily movable. (Confidentiality requires that neither firm's name nor its product be divulged here). That office generates approximately $800,000 annually in sales tax to South San Francisco. A reserves policy could therefore stipulate that the City always preserve at least 1.5 years of this revenue in reserves, as it could easily take at least this amount of time to find a suitable replacement sales tax generator, or to downs/ze the budget to accommodate the loss. Another factor to consider is that business-to-business sales tax comprises roughly 1/3 of South San Francisco's Sales Tax base. Business sales are also more volatile than retail/consumer sales. In fact, the City has realized a $1.0 mill/on decline, or 20%, in business-to-business sales for the most recent four quarters for which data is available (the year ending in the fourth quarter 2002 compared to year ending in the foumh quarter 2001). A reserves policy could therefore stipulate that the City set aside $1.0 million for a 20% decline in business-to-business sales tax as protection for econorrfic downturns. Revenue Shifts Arising fi.om Other Governments' Actions: The ERAF (Educational Revenue Augmentation Fund) shift by the State beginning in the early 1990's has permanently shifted about $2.0 million annually (and growing) in property tax dollars away from South San Francisco to the State. The State uses ERAF dollars to fund its constitutionally mandated education obligations. This represents almost 20% of our General Fund property tax revenues. The State could, given the current economic downturn, look again to local governments to make up for State budget shortfalls. Vehicle License Fee backfill revenue is probably the most vulnerable to'State wlfim, and it represents $2.7 million in next year's budget. Note tha~'~ revenue shift by the State is most likely to occur during times of already economic hardships, meaning that the City would be hit twice under such an event: once for the economic impacts of a recession and once again by the State. A reserve policy would set aside a prudent amount to cover a new revenue shift for a period of one or more years. Summary: it is recommended that the Council adopt a reserves policy that desi~ates the following: 18 months of funding for the potential loss of major sales office relocation, or $1.2 million; o $1.0 million, or 20% of business-to-business sales tax; $1.3 million, representing an amount susceptible to a State revenue shift equal to about half of the Vehicle License Fee backfill from the state. (Staff believes this level of revenue P. 50 City of South San Francisco Proposed Reserves Policy 2003-04 Page 6 shift is highly possible, and that it is unlikely that the City would be vulnerable to a revenue shift equal to a 100% reduction in the VLF). Taken together, these items represent a total of a total of about $3.5 million be held in a Reserve for Economic Contingencies, coveting economic downturns and/or revenue shifts from the State, or approximately 7% of the General Fund operating budget. Staff therefore recommends that a reserve policy state that the City strive to maintain the Reserve for Economic Contingencies, with a target of 7% of the General Fund revenues. Reserve for Future Capital Projects: Some cities set aside dollars on an annual basis to fund capital or infrastructure improvements. One use of reserves is therefore a savings account for specific future needs (library, fire station, etc.), or as a savings account to fund ongoing public infrastructure improvements in the annual capital improvement plan budget (parks, streets, building improvements, etc.) The City has no such reserve at th_is time other than the funds designated for future economic development projects (below). Given the budget situation, it is not recommended that the City attempt to build up savings for capital improvements, because that would require additional operating budget cuts. However, it may be appropriate to re-look at this area in the future, after the recession has ended and the City has absorbed all future retirement cost increases. The latter is expected to reach a plateau in approximately 4-5 years. Related to caPital projects, the Council designated $3.6 million in funds in January 2003 that had been paid back to the General Fund by the Redevelopment Agency for prior period advances from the City, to be set aside for now and not used. Those funds will be designated on the financial statements as of June 30, 2003 under the title '~Designated for Future Economic Development Projects," although the Council could use the funds for any purpose. Staff recommends that the status of this Reserve should be evaluated after the State budget for 2003-04 has been passed and its impact on the City is known. No recommendation is made regarding th/s reserve at this time. If the State budget does not result in a significant revenue shift for the City in the summer and fall, the Council could use these funds to advance to the E1 Camino RDA to pay for the construction of the potential Oak Avenue extension project, if that project moves forward. Alternatively, the funds could be used over time to au~m-nent the capital pro,am to improve city facilities and infrastructure (parks, streets, buildings). Undesignated Reserve: This is the General Fund reserve that would be funded or drawn from last during the fiscal year end close process after the other reserves had been funded, with the source being any net revenue produced that year in the General Fund. Th/s reserve would be the source of funding for any midyear budget amendments, and that is the pr/mary purpose this reserve would serve. The largest midyear budget amendment in P. 51 City of South San Francisco Proposed Reserves Policy 2003-04 Page 7 recent years in the General Fund was for $1.8 million in 1999-00 to fund the Hilton Hotel Site Remediation costs. Given that that was three years ago, with inflation a prudent reserve level would therefore by closer to $2.0 million. Summary: It is recommended that the Undesignated Reserve be funded at a minimum of $2.0 mill/on at all times, or 4% of the General Fund. The following might be the starting place for a reserves policy discussion for South San Francisco's General Fund: A reserve for emergencies of $1.0 million seems prudent as a hedge against lawsuits or other emergencies. A reserve for economic contingencies of $3.5 million would allow the City to function normally for 1-2 years during an economic downturn, including absorbing revenue raids by the State equivalent to a 50% Vehicle License Fee reduction. An undesignated reserve balance of at least $2.0 million, to cover midyear budget amendments. Taken together, this would suggest an overall General Fund discretionary reserves level of at least $6.5 million, or 13% of General Fund budget. A reserves policy mi~mht therefore call for a range of reserves of between 10-20% of the General Fund budget. The General Fund is estimated to have the following discretionary reserve balances for the 2003-04 budget: Reserves for Emergencies: $ 1.0 million Reserve for Economic Contingencies: $ 3.5 million Undesignated Reserve: $ 6.9 million Total $11.4 mill/on or 22% of General Fund Staff believes these are appropriate reserve levels, and projections indicate that the Undesig-nated Reserve will likely be drawn down in the next 3-4 years to minimum levels, along with the Benefits Reserve, as PERS rates r/se over that time period. P. 52 City of South San Francisco Proposed Reserves Policy 2003 -04 Page 8 · Not Covered: Besides settLng aside dollars for future capital improvements, discussed above, the other major area that is not addressed by this recommended reserves policy is setting aside funds for major software replacements. Two examples include: the City's financial system is about 18 years old, and no longer functions the way more modem systems function. Funds had been budgeted for fi:ds replacement, but due to the budget situation, this purchase will be deferred to preserve cash; the City's computer aided dispatching system no longer keeps up with the functional requirements of dispatching, and does not interface well with an automated records management system. As of this writing, staff is still evaluating the availability of grant funds for this purchase. Given the current budget problems facing the city, it is not recommended that the City attempt to fund a new software replacement program at this time. That would require additional operating budget reductions. Instead, the city will maintain its current practice of attempting to fund critical needs as part of the capital budget process, as funding is available. Redevelopment Funds: State redevelopment taw requires Redevelopment Agencies to incur debt and undertake capital improvements to remove blight. Therefore, as' tax increment rises in a particular City Redevelopment project area (Downtown, Gateway, Shearwater, E1 Camino), at the point where staff believes an ongoing surplus exists in that particular RDA Fund,. staff will evaluate the feasibility of selling additional tax increment bonds as a way of incuning more debt and funding additional RDA capital projects. Therefore, staff believes that no financial reserves target needs to be established for the RDA project areas. Staff projects that the undesignated fund balances available in those project areas as of 2003-04 will be: Downtown: $3.6 million, with an additional $3.8 million in available bond funds Gateway: $1.8 million in available bond funds * Shearwater: -$1.2 million, representing the amount still due to other City funds for pr/or year advances · Et Camino: -$ .4 million, representing the amount still due to other City funds for prior year advances P. 53 City of South San Francisco Proposed Reserves Pohcy 2003 -04 Page 9 Low Moderate Housing: $3.9 million, with an additional $3.7 million in available bond funds. Equipment Reserves: As is a common city budgeting practice, South San Francisco plans for its replacement of equipment and vehicles. For several years, it has funded the replacement of capital equipment over $5,000 plus all computer equipment for General Fund departments throu~ charging departments an annual replacement charge. The accumulated replacement charges are then used to fund the equipment replacement when that piece of equipment has reached the end of its useful life. All vehicles are handled in this way with the exception of major vehicles; large/expensive vehicles, such as fire trucks, are funded through tax-exempt lease pm'chase arrangements, with payments typically occurring over 7-10 years. That is because these vehicles are so expensive that is more practical to fund them with lease payments over a 7-10 year time frame. Staff believes the equipment reserve is adequately funded. It has a projected fund balance of $1.8 million as of 6/30/2004. Consistent with accounting standards, the equipment fund does not cover Enterprise Funds, which are expected to fund their own vehicle and equipment costs throu~h charges to users. The City's Enterprise Funds are the Sewer, Parldng, and Storm Water Funds. Sewer Fund Reserves: The Sewer Fund is an Enterprise Fund, that is, completely funded by charges to sewer users via the property tax bill. Two areas of sewer fund reserves are identified below. They are for emergency capital equipment repairs and for operating cash flow needs. Emerzencv Capital Equipment Repairs Reserve - A Treatment Plant operation is by its very nature capital intensive. It requires a series of expensive public works facilities including pipelines, manholes, pump stations, and treatment structures and equipment. These facilities cost many millions of dollars and are subject to constant use under potentially hazardous conditions. In the event of a breakdown or equipment failure, the City is legally obligated to instigate repairs under emergency conditions if necessm3,. A source of emergency funding is required, and therefore an emergency repair reserve is an efficient method of funding emergency repairs. As a condition of accepting low interest loans from the State to finance the Treatment Plant upgrade, the State requires that the City set aside .5% of loan proceeds in a capital reserve fund each year over 10 years. With the $50 million loan for the Treatment Plant and the pending $44 million loan for the Wet Weather program, this reserve will equal approximately $500,000 as of June 30, 2003, and will grow to approximately $4.7 million by 2015. P. 54 City of South San Francisco Proposed Reserves Policy 2003 -04 Page 10 Operatin¢ Cash Flow Reserve- The City receives most of/ts sewer revenues twice a year after the County collects them on the property tax bill, while expenses occur throughout the year. The City's cash is pooled, meaning any source of available cash may be used to pay bills for any fund within the City within a fiscal year. Therefore, for regular operating expenses, even though the Sewer Fund only receives its major revenue twice a year, it is not unreasonable for it to draw on pooled cash from other funds. However, this is a problem if there are large (over $1.0 million) expenses. As long as the Sewer Fund's large capital expenses are funded throu~h bonds and/or State Revolving Fund loans, with funding either up front or reimbursed on a regular basis, there is no ongoing cash flow problem for the capital program. Therefore, the largest cash flow need for the Sewer Fund is annual debt service. Staff recommends that enough reserves be on hand to fund half a year's debt service. For 2003-04, half of annual debt service is $2.0 million. In summary, staff believes that the Sewer Fund's reserves should total at least half a year's debt service, and that any funds built up in the emergency capital equipment reserve required by the State could be counted towards that internal reserve reqtth'ement. That is, both Sewer Fund reserves could be looked at together, with a minimum of $2.0 million targeted to be maintained across both reserves in 2003-04. Staff projects that the Sewer Fund will have approximately $3.2 million in both reserves as of 6/30/04, but that that balance will be drawn down to cover higher operating and debt service costs in the upcoming 2-3 years. Parkin~ Fund: The Parking Fund covers the maintenance of downtown parking lots as well as the maintenance and replacement of downtown parking meters. The Economic and Community Development Department, which manages the Parking Fund, has begun a multi-year equipment replacement plan to replace the downtown parking meters. The Parking Fund is projected to have $1.2 million in reserves as of 6/30/04, which may go towards the future purchase of land for additional parldng lots or to help fund the construction of a parldng garage downtown. Staff believes the Parking Fund is adequately funded for its ongoing operations and maintenance. Storm Water Fund: The Storm Water fund, which pays for repairs to the City's storm drain system, is funded though property tax assessments, which cannot be raised without a 2/3 vote of the electorate. The Fund is projected to have $218,000 in reserves in this fund as of 6/30/04, with ongoing maintenance costs about using up each year's total property tax revenue. This means that any capital projects will gradually erode into the fund balance, eventually reaching zero. Due to the vote constraints, this fund will continue to be constrained, and the General Fund will continue to be vulnerable to make up for capital needs here. As part of the ongoing P. 55 City of South San Francisco Proposed Reserves Policy 2003 -04 Page 11 budget discussions, the Council could consider some type of vote of the electorate to fund long-term storm water capital improvements. It should be noted that the Legislature is considering lowering the voter-approval threshold for storm water votes, but it is not clear if or when this will be acted upon. It is possible that as National Pollution Discharge Elimination System (NPDES) non-point source requirements become more stringent, there will be additional pressure on the legislature to loosen the voter requirements to pay for those mandates. Reserves for Serf Insurance and Benefits: Self Insurance: South San Francisco is serf insured, with general liability and property damage covered by the Association of Bay Area Governments (ABAG) liability pool, with a deductible of $100,000, and coverage up to $7.0 million per incident, likely rising to $10 million in 2003-04. The City's budget for claims is currently $450,000 per year, With another $200,000 budgeted for the legal costs associated with those claims. What is not covered in the annual budget is any impact from a large lawsuit. For that reason, the City has a Reserve for Emergencies set up in the General Fund (see discussion under General Fund Reserves above). South San Francisco is also self-insured for worker's compensation coverage, with an excess insurance policy with a deductible of $1,000,000 for worker's compensation claims up to $10,000,000 for each occurrence. This area, worker's compensation, is where staff believes the City' s exposure is greatest in a typical year, that is, in a year where no extraorctinary lawsuits occur. The current budget contains $500,000 for injury pay and $600,000 for worker's compensation claims, or $1.1 million. Last fiscal year, the actual expenditures for worker's compensation included $397,000 on injury pay expenses and $728,000 on worker's compensation claims, or total of $1.1 million. For the last several years, the Finance Department has had an internal financial funding practice of striving to fund the value of estimated future worker's compensation and general liability claims at 50% of the expected ultimate value of those claims. A 100% funding level seems very conservative, and is not recommended because the value of all of those claims would not be paid out all at once, but more likely would occur over several years. In addition, not all claims end up being paid out according to the total amount set aside by the claims managers. Finally, the est/mate of how many claims are outstanding is a changing est/mate, so a 50% funding seems appropriate to staff. Based on the recent actuarial analysis by Milliman Associates, by year-end 2002-03, the City will have $ 3.0 milhon reserved, or approximately 54% of the estimated liability of $5.6 million for worker's compensation and general liability. Staff believes this is adequate. Benefits: P. 56 City of South San Francisco Proposed Reserves Policy 2003 -04 Page 12 The City' s practice for some time has been to pay for benefit expenses such as health, relirement, dental, and vision out of a central fund, and then charge each department for the cost of the benefit expenses for the employegs in that department. In the early 1990's PERS rates started to decline. South San Francisco, like many other cities, kept its practice of charging department budgets at the historical PERS rates, while paying PERS the lowered rates required. Like many other cities, South San Francisco then was able to accumulate PERS savings in the central City Benefits funt The pmTpose of accumulating dollars in this fund was to be able to absorb PF_aRS rate increases or pay for benefit enhancements approved by the City Council out of that fund, as well as to smooth budget fluctuations over time. The balance in the benefits reserve is projected to be $4.4 million as of 6/30/03. Due in part to the negative P'ERS investment earnings in 2001 and 2002, and also due to enhanced retirement benefits granted to Public Safety employees as well as the potential for 2.7% at 55 for Misc. employees in the near future, PERS rates are expected to increase from 0% (last year) to: 36-38% by 2005-06 for Public Safety ($5.5 million in additional costs to the General Fund prior to pending budget reductions to be considered by the Council); and 18% by 2005-06 for Misc. (non-Safety) employees ($3.1 million in increased costs to the General Fund, again, prior to pending budget reductions to be considered by the Council). As a result, staff recommended to Council in a study session in November 2002 that the balance in the PERS reserve be drawn down gradually over the next five years at approximately $1.0 million per year, as a way to smooth the upcoming large PERS rate increases. Taking this approach will draw down the PERS reserve to $0 by 2007 or 2008, thereby cushioning the blow on the General Fund operating budget for the next several years. At the end of that time, the City will be required to make additional budget reductions to make up for the loss of the PERS reserve cushion. P. 57 Staff Xeport DATE: TO: FROM: SUBJECT: June 11, 2003 Honorable Mayor and City Council Director of Finance MASTER FEE SCHEDULE REVISIONS FOR 2003-04 RECOMMENDATIONS It is recommended that the City Council, following a public hearing, adopt a resolution modifying certain sections of the Master Fee Schedule for the 2003-04 fiscal year. BACKGROUND/DISCUSSION Annually, staff reviews existing fees and charges as part of the budget development process. The following modifications to the Master Fee Schedule are recommended to cover increased or previously unidentified areas of costs to the City, and to eliminate discontinued fees. City Clerk Annual Fee for City Council Agendas is increased from $25.00 to $30.00, effective July 1,2003, to cover higher costs, including postage. Fees for processing subpoenas according to the California Evidence Code --Section 1563(b) are proposed for inclusion in the Master Fee Schedule: $ 15.00 $ 6.00 $ .10 $ .20 for complying with each subpoena and delivering records to attorney, attorney's representative, or deposition officer. per quarter hour, to a maximum of $24.00, for clerical costs incurred in locating and making records available. per page for standard reproduction of documents 8½ X 14 or less. per page for larger size documents. $150.00 $150.00 $ 15.00 for each day an employee is required to remain in attendance pursuant to a subpoena. per day for custodian of records to appear to describe records. per record, plus cost of retrieval and/or photocopying. Staff Report Subject: Master Fee Schedule Revisions for 2003-04 Page 2 of 2 Also proposed for inclusion in the Master Fee Schedule, under other fees, is the following: Proportionate share of the actual cost imposed by San Mateo County Clerk/Elections Office for candidate statements. Finance A new annual fee of $11.00 is proposed for a "Code Enforcement Database Maintenance Fee" to be charged at the time of business license applications and renewals to offset the costs of processing and review by Planning, Building, Fire, and Police. This fee would only be applied to businesses located in South San Francisco, that is, not to out of town contractors. The Finance Department maintains this database. Library Increases to fines for Overdue Materials, to Library Card Replacement Charges, to Photocopy charges, and to Reserve charges are proposed in Exhibit A. Additional wording to clarify the refund policy for lost and paid library materials is also proposed. By: Jim ~ Director of Finance Approved: Michael A. Wilso~ City Manager Attachment: Resolution Exhibit A RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION MODIFYING CERTAIN SECTIONS OF THE MASTER FEE SCHEDULE WHEREAS, staff recommends modification to the Master Fee Schedule for 2003-2004 fiscal year as set forth in Exhibit "A."; and WHEREAS, the fees reflect the reasonable costs of providing the subject services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby modifies certain sections of the Master Fee Schedule. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso's\6-11-03master.fee.sched.res.doc ATTEST: City Clerk EXHIBIT A Proposed Master Fee Changes for FY 2003-04 City Clerk Annual Fee for City Council Agendas is increased from $25.00 TO $30.00, effective July 1, 2003, to cover higher costs, including postage. Fees for processing subpoenas according to the California Evidence Code --Section 1563(b) are proposed for inclusion in the Master Fee Schedule: $ 15.00 for complying with each subpoena and delivering records to attorney, attorney's representative, or deposition officer. $ 6.00 per quarter hour, to a maximum of $24.00, for clerical costs incurred in locating and making records available. $ .10 per page for standard reproduction of documents 81/2 X 14 or less. $ .20 per page for larger size documents. $150.00 for each day an employee is required to remain in attendance pursuant to a subpoena. $150.00 per day for custodian of records to appear to describe records. $ 15.00 per record, plus cost of retrieval and/or photocopying. Also proposed for inclusion in the Master Fee Schedule, under Other Fees, is the following: Proportionate share of the actual cost imposed by San Mateo County Clerk/Elections Office for candidate statements. Finance A new annual fee of $11.00 is proposed for a "Code Enforcement Database Maintenance Fee." -1- EXHIBIT A Proposed Master Fee Changes for FY 2003-04 Library_ Fines for Overdue Materials: Adult Materials, excluding equipment, DVDs and video. Maximum per item. Current: $0.20/daily; $6.00 max. New: $0.25/daily; $8.00 max. Children's Materials - books, audio, video, magazines, DVDs, etc. Maximum per item. Current: S0.10/daily; $3.00 max. New: $0.15/daily; $4.00 max. Lost, Replacement Charges: ID (Library) Cards Current: $1.00 New: $2.00 Processing Fee (Peninsula Library Automated Network Policy) applies to all materials. Though not shown in our City Fines and Fees schedule, we have an existing refund policy; this language should be pulled into the Fines & Fees document. Suggested wording: Refunds for lost and paid SSF materials will be made within 6 months of payment, and only for items not more than 1 year overdue. Refund Requests must be accompanied by a payment receipt. Refunds are processed through the Finance Department and mailed to the patron. Refunds take 1-2 months to process. Miscellaneous Charges: Photocopy Current: $0.15 per page New: $0.20 per page Reserve (Hold) - Inter-Library Loan Current: $0.50 each. New: $0.75 each -2- StaffXeport DATE: TO: FROM: SUBJECT: JUne 11, 2003 HonOrable Mayor and City Council jennifer A. Bower, Director of Human Resources ReSOlution Approving Personnel Changes, including Classffieation Descriptions, Adjustments to Salary Schedules, and Changes in Unit Designations RECOMMENDATION Adopt a resolution approving personnel changes, including classification descriptions, adjustments to salary schedules, and/or changes to unit designations for the following positions: Construction Manager and Human Resources Analyst I/II. BACKGROUND During fiscal year 2002-03, a Study was undertaken of several positions, resulting in recommended reclassifications, which included job title changes, adjustments to the salary ranges, and unit designation adjustment. Below are the changes and attached are the Exhibits with the ranges of the salary schedule (Exhibit A) for each classification with a salary adjustment recommendation and the new or revised job specifications (Exhibits B). New Positions: Personnel Analyst .................... : ....... Human Resources Analyst II ....... Reclass recommendation, no adjustment to compensation or unit designation-approve classification description. Personnel Technician ....................... Human Resources Analyst I ........ Reclass recommendation-approve salary range, classification description, and unit designation. Office Manager - Literacy Program Administrative Assistant I ........... Reclass recommendation; no new salary range, class description, or unit designation. Recreation and Community Services Recreation and Community Reclass recommendation; no new salary range, class Coordinator ............................... i ..... Services Supervisor ..................... description, or unit designation. By: ~. ~ ir e cloerI~o ~tr&Bn °~:;ur c e s Attachments  /~<haet~A. Wilson City Manager City of South San Francisco Exhibit A Below are the proposed salary ranges for each of the classifications listed in the staff report in which a new salary range needs to be adopted. The salary changes would be effective the payperiod including July 1, 2003. Please note that these ranges are not inclusive of any COLAs already agreed-upon by their bargaining unit. In addition, these salary ranges may have some minor f'me-mning when entered into the payroll system. Construction Manager ............ Monthly salary range from beginning step of $5,113 to $6,218 Human Resources Analyst I... Monthly salary range from beginning step of $4,278 to $5,200 JAB-05/22/03 F:~FiI¢ Cablnct\City Coun¢il~Budg~t~03Budgct-Pers~Exhibit ,~.doc Exhibits B Attachments Proposed Class Descriptions for: 1. Construction Manager 2. Human Resources Analyst Vii JAB-05~22~03 4:48 PM FSFile CabinefiCity Coun¢il~Budget\03Budget-PexskExh~it B.doc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING PERSONNEL CHANGES, INCLUDING CLASSIFICATION DESCRIPTIONS, SALARY RANGES AND UNIT DESIGNATIONS FOR SPECIFIED POSITIONS NOW, THEREFORE, the City Council does hereby resolve as follows: The classification descriptions, salary ranges, and unit designations of the following positions are hereby approved: 1. Add the position title of "Construction Manager." 2. Change the position title of "Personnel Analyst" to "Human Resources Analyst 3. Change the position title of "Personnel Technician" to "Human Resources Assistant I." 4. Change the position title of "Office Manager - Literacy Program" to "Administrative Assistant I." 5. Change the position title of "Recreation and Community Services Coordinator" to "Recreation and Community Services Supervisor." I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk City of South San Francisco Human Resources Department Construction Manager Class Description Definition Under general supervision, manages, supervises, and participates in all phases of construction projects under the Capital Improvement Program and through agreements with private developers; and performs other related duties as assigned. Distinguishing Characteristics This single-position class is distinguished from other City technical engineering support classifications through its overall responsibility for the management and supervision of Public Works and sub-division construction projects. Typical and Important Duties 1. In accordance with established policy and standards, manages all elements of Department Capital Improvement projects, other assigned City projects and private construction projects. 2. Establishes cost estimates and schedules in connection with approved projects. 3. Reviews designs and specifications for purposes of constructability and Requests For Proposals for professional services. 4. Reviews professional service contracts prior to award for conformance with plans, timelines, costs and related matters. 5. Attends bid openings and preconstmction conferences. 6. Provides effective input on the selection of construction inspection staff. 7. Assigns and supervises inspections and trains staff in proper City procedures; as necessary performs inspections and attendant survey work. 8. As appropriate, approves contract change orders and ensures completion of changes. 9. Prepares periodic reports regarding the status of all projects. 10. Reviews inspection reports, approves progress payments and responds to and/or processes claims. 11. Responds to complaints, problems and questions from concerned parties and, as necessary, takes action to remedy them. 12. Maintains effective communications with other departments and City staff, contractors, other agencies and the community. 13. Performs other related duties as assigned. Job-related Qualifications Knowledge of: · Principles and practices of construction management and public works inspection. City of South San Francisco Construction Manager Class Description Page 2 Materials, methods, and practices used in public works construction, including streets, gutters, sidewalks, drainage systems, underground lines, streetlights, and related facilities. Principles and practices of engineering design, specification and cost estimate preparation. Safety principles, practices, regulations, and procedures related to the work, including OSHA · · regulations. · Applicable federal and state laws, codes, and regulations. · Applicable mathematics. · Principles of supervision, administration, and budget preparation. · Basic computer systems and applications related to the work. Ability to: · Effectively manage construction projects including performing or overseeing all administrative, liaison, payment processing, and record keeping functions. · Inspect construction projects to ensure compliance with plans and specifications. · Accurately interpret, apply and explain applicable laws, codes, regulations, and ordinances. · Acquire a thorough knowledge of applicable department policies and procedures and a working knowledge of related City policies, regulations, and procedures. · Select inspection staff and train staff in work procedures. · Assign, supervise, and review the work of contract inspection staff. · Provide technical engineering and project assistance to City staff. · Prepare designs, specifications and cost estimates in specified areas. · Review Requests for Proposals and submittals for adherence to established project specifications, standards, and related matters. · Make engineering calculations of quantities and grades; operate survey instruments. · Prepare concise and accurate reports, correspondence, change orders, specifications, and other written materials. · Communicate effectively in writing~ orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Establish and maintain effective relationships with those contacted in the course of work. · Develop good public relations. · Represent the City, the department, or the organizational unit effectively in meetings and in contacts with representatives of other agencies, City departments, private organizations, individuals, and the public. · Establish and maintain cooperative relationships with those contacted in the course of the work. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline.procedures. · Work in a safe manner, following City safety practices and procedures and modeling correct safety practices; enforce adherence to safety policies and procedures; identify, correct, and report safety hazards. · Maintain confidentiality regarding sensitive information. Skill in · Using a personal computer and related software. City of South San Francisco Construction Manager Class Description Pa~e 3 Experience and Training Any combination of experience and training that would provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Eight years of progressively more responsible technical engineering experience that includes at least four years of public works project inspections. Construction management, project engineering, or journey-level or above public works construction and maintenance experience may be substituted for the initial four years of experience, provided there is no substitution for the public works inspection experience. College-level coursework in an engineering or construction technology may also be substituted for the initial four years of experience on a year-for-year basis to a maximum of two years. However there may be either only work experience or education substitution. Training: Equivalent to graduation from high school supplemented by applicable technical engineering and inspection coursework. Completion of a Building Inspection Program is desirable. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, an appropriate valid California driver's license, and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist; climb ladders, stairs, and scaffolding; walk on rooftops; lift and carry 35 pounds; use standard office equipment, including a computer; vision to read a computer screen and printed materials, including maps and plans and to discern different colored materials; hearing and speech to communicate in person and over the telephone. Work Environment: Mobility to work in standard office environment or field setting; exposure to cold, heat, noise, outdoors, vibration, confined workspace, chemicals, explosive materials, vibration, mechanical hazards, electrical hazards, traffic, and work in attics and crawlspaces; walk on pitched and flat roofs. Ability to: Travel to different sites and locations; locations; drive safely to different sites and locations; maintain a safe driving record; maintain a neat and clean appearance; work extended hours or off-shift work for meeting attendance or participation in specific projects or programs, and take call during non-business hours. Approved: Revised Date: Former Titles: Abolished: Bargaining Unit: ADA Review: DOT: June 2003 Engineering Project Coordinator- June 2003, Senior Construction Inspector - June 2001 Mid-management 2003 No City of South San Francisco Construction Manager Class Description Page 4 Physical: Class 2 Status: Classified/Exempt EEOC Category: EF2~EJ3 Job Code: M690 ADA Documentation of Essential Duties 1. SDE 2. SDE 3. SDE 4. SDE 5. SAE 6. SAE 7. MAE 8. SAE 9. SDE 10. SDE ll. SAE 12. SDE s:\admin\¢lass descriptions\public works\construction manager.doe City of South San Francisco Human Resources Analyst Series Class Description Page 2 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Typical and Important Duties 1. Provides recruitment and selection services to all City departments, including: job analysis; test construction; test validation; and administers all components of the selection processes. 2. Researches and develops recruitment sources appropriate to the occupation and consistent with affmmtive action practices. 3. Consults with hiring managers to obtain input on recruitment needs, selection methods, and examination content. 4. Confers with the Director on policy and procedural matters. 5. Conducts analyses of examination results for validation and related purposes. Responds to questions and resolves appeals concerning examinations; refers unresolved issues to the Director. reports, makes presentations and attends meetings in connection with the above Prepares duties. Provides direction to clerical staff either on a project basis or in the absence of the Director. Provides interpretations of and information concerning a variety of applicable policies, roles, programs, and labor agreements. Assumes assignments in other departmental program areas. As necessary, assists the Director in the review and implementation of programs, policies, and procedures. Represents the department at meetings and, as necessary, at sessions of the Personnel Board. Uses computerized information systems for analysis and related purposes. Reviews proposals for new or revised classifications to determine appropriate salary grade assignment. Participates in salary surveys to determine organization's market relationship. Analyzes occupational data such as physical, mental, and training requirements of jobs and workers and develops written summaries such as job descriptions, job specifications, and lines of career movement. Evaluates selection and placement techniques by conducting research or follow-up activities and conferring with management and supervisory staff. Performs all other related duties as assigned. Job-related Qualifications Knowledge of' · Principles, techniques, and laws applicable to a variety of personnel programs practices. · Research techniques and practices including statistical concepts and methods. · Principles of organizational management and supervision. · Laws, regulations, municipal codes, ordinances, and resolutions relating to the human resources function. · Principles, practices, and concepts of human resources in a public agency setting. · Standard office administrative practices and procedures, including the use of standard office equipment. 5/22/2003 S:kAdmin\Class Descriptionskl-IRLHRA l-ri.doc City of South San Francisco Human Resources Analyst Series Class Description Page 3 · Business letter and report writing and the standard format for reports and correspondence. · Computer applications related to the work, including spreadsheet, word processing, and database applications. · Records management principles and practices. · Basic functions and activities of a City government. · Techniques for dealing effectively with the public and City staff, in person and over the telephone. · Principles of management, supervision, training, and employee development. Ability to: · Effectively conduct recruitment and selection activities; acquire a working knowledge of other departmental programs. · Acquire a thorough knowledge of policies and regulations of the department, City, and other applicable agencies. · Provide accurate interpretations of policies and regulations. · Prepare a variety of reports and analyses; maintain statistical records. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Analyze and interpret a variety of human resources programs, including comprehensive job requirements. · Establish and maintain effective working relationships with applicants, employees, City officials, labor unions and the general public. · Understand and follow instructions. · Perform technical, specialized, complex, and difficult analysis requiring the use of independent judgment. · Analyze issues and resolve administrative and procedural problems. · Establish, maintain, and research City and departmental files. · Make oral and written presentations and reports, including drawing conclusions and formulating recommendations. · Organize own work, set priorities, and meet critical deadlines; use initiative and independent judgment within established procedural guidelines; plan and organize responsibilities so that reports are produced in a timely and accurate manner; exercise independent judgment; and make sound decisions. · Maintain confidentiality regarding sensitive information. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Work in a safe manner, following City safety practices and procedures; recognize and report safety hazards. · Learn and utilize job-related computer applications. · Direct the work of others on a project or day-to-day basis; train others in work procedures. Skill in: · Preparing and administering job descriptions, announcements, and examinations. · Analyzing human resource programs and systems. · Operating related tools and equipment. 5/22/2003 SSAdmin\Class Descriptions~-IRXI-IRA I-II.doc City of South San Francisco Human Resources Analyst Series Class Description Page 4 · Word processing and database management with speed and accuracy sufficient to perform assigned work. · Rapid note taking and accurate transcription of own notes. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: · Human Resources Analyst I - None required · Human Resources Analyst II - Two years of progressively more responsible professional human resources experience. Training (all levels): A bachelor's degree from an accredited college or university with a major in business administration, public administration, or a related field. Substitution: for all classifications in the series, additional experience, beyond that noted above, in a professional or support capacity in a human resource office may substitute for the required education on a year-for-year basis. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, an appropriate, valid California driver's license, and a satisfactory driving record. · Some positions may be required to obtain and maintain certification as a Notary Public. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Work in a standard office environment, and in the field at times to conduct recruitment, testing, training, and benefits administration activities. Ability to: Travel to different sites and locations; locations; drive safely to different sites and locations; maintain a safe driving record; maintain a neat and clean appearance; work protracted and irregular hours and evening meetings or off-shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: July 1996 Revised Date: July 1997, June 2003 Former Titles: Personnel Analyst 5/22/2003 S:',Admin\Class Descriptions~-lR~IRA MI.doc City of South San Francisco Human Resources Analyst Series Class Description Page 5 Abolished: PA abolished June 2003 Bargaining Unit: Mid-managemem ADA Review: 1994/95, 2003 DOT: No Physical: Class 3 Status: Classified/exempt EEOC Category: Job Code: HRA I M 700; HRA II M270 ADA Documentation of Essential Duties 1. SDE 2. SDE 3. SDE 4. SWE 5. SWE 6. SWE 7. MME 8, SDE 9. SWE 10. MME 11. MME 12. MME 13. SDE 14. OAE 15. MME 16. OAE S:\Admin\Class Descriptions~:IR'aHRA series.doc 5/22/2003 S:~h.dmin'~Class DescriptionsxI~l~l~.A I-II.doc City of South San Francisco Human Resources Department Human Resources Analyst I and II Series Class Description Definition Under general direction, conducts recruitments and exams, conducts classification reviews and compensation schedules, and performs special studies; performs a variety of routine and complex administrative technical and professional work in analyzing and administering various components of the City's Human Resources system, including job analysis, compensation analysis, applicant screening, examination, selection, labor relations, training, affu'mative action, benefits administration, employee relations; may direct the work of clerical staff and may supervise part-time or temporary employees; and does related work as required. Distinguishing Characteristics This series class specification defines and describes the two levels of professional work in the human resources analyst series. These classes are distinguished from the class of human resources technician in that the latter serves in a para-professional capacity and provides administrative support to the department. Human resources analyst is distinguished from director of human resources in that the latter is a department head responsible for the overall administration of the City's human resources program and supervises this class. Human Resources Analyst I is the entry level in the series. At this level, incumbents learn and perform professional human resources work under close supervision and are given assignments in specific terms that are subject to frequent review while in progress and upon completion. Assignments may be in any functional area of the department and require a basic knowledge of human resource principals and practices. The exercise of independent judgment and decision- making is within prescribed guidelines, and most contacts are internal within the city. Duties sometimes include providing work direction to support staff. Human Resources Analyst II is the experienced journey-level classification in the series. At this level, incumbents perform professional human resources work under moderate supervision subject to infrequent review while in progress and upon completion. Assignments can be quite varied and be in any functional area of the department and require a sound grounding in human resource fundamentals and the ability to independently solve human resource problems of moderate difficulty. Independent judgment is required and contacts are both internal with district staff and external with representatives of other agencies. Duties often include providing work direction to support Staff. Human Resources Analyst I and II are flexibly staffed. Upon recommendation of the director of human resources, an incumbent Human Resources Analyst I may advance to Human Resources Analyst II after meeting the desirable qualifications for the higher level. City of South San Francisco Human Resources Analyst Series Class Description Page 2 10. 11. 12. 13. 14. 15. 16. 17. 18. Typical and Important Duties 1. Provides recruitment and selection services to all City departments, including: job analysis; test construction; test validation; and administers all components of the selection processes. 2. Researches and develops recruitment sources appropriate to the occupation and consistent with affmmtive action practices. 3. Consults with hiring managers to obtain input on recruitment needs, selection methods, and examination content. 4. Confers with the Director on policy and procedural matters. 5. Conducts analyses of examination results for validation and related purposes. 6. Responds to questions and resolves appeals concerning examinations; refers unresolved issues to the Director. 7. Prepares reports, makes presentations and attends meetings in connection with the above duties. 8. Provides direction to clerical staff either on a project basis or in the absence of the Director. 9. Provides interpretations of and information concerning a variety of applicable policies, rules, programs, and labor agreements. Assumes assignments in other departmental program areas. As necessary, assists the Director in the review and implementation of programs, policies, and procedures. Represents the department at meetings and, as necessary, at sessions of the Personnel Board. Uses computerized information systems for analysis and related purposes. Reviews proposals for new or revised classifications to determine appropriate salary grade assignment. Participates in salary surveys to determine organization's market relationship. Analyzes occupational data such as physical, mental, and training requirements of jobs and workers and develops written summaries such as job descriptions, job specifications, and lines of career movement. Evaluates selection and placement techniques by conducting research or follow-up activities and conferring with management and supervisory staff. Performs all other related duties as assigned. Job-related Qualifications Knowledge of: · Principles, techniques, and laws applicable to a variety of personnel programs practices. · Research techniques and practices including statistical concepts and methods. · Principles of organizational management and supervision. · Laws, regulations, municipal codes, ordinances, and resolutions relating to the human resources function. · Principles, practices, and concepts of human resources in a public agency setting. · Standard office administrative practices and procedures, including the use of standard office equipment. 5/22/2003 S:~.dmin\Class DescriptionsLl-IRXI-IR.A I-II.doc City of South San Francisco Human Resources Analyst Series Class Description Page 3 · Business letter and report writing and the standard format for reports and correspondence. · Computer applications related to the work, including spreadsheet, word processing, and database applications. Records management principles and practices. Basic functions and activities of a City government. · Techniques for dealing effectively with the public and City staff, in person and over the telephone. · Principles of management, supervision, training, and employee development. Ability to: · Effectively conduct recruitment and selection activities; acquire a working knowledge of other departmental programs. · Acquire a thorough knowledge of policies and regulations of the department, City, and other applicable agencies. · Provide accurate interpretations of policies and regulations. · Prepare a variety of reports and analyses; maintain statistical records. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Analyze and interpret a variety of human resources programs, including comprehensive job requirements. · Establish and maintain effective working relationships with applicants, employees, City officials, labor unions and the general public. · Understand and follow instructions. · Perform technical, specialized, complex, and difficult analysis requiring the use of independent judgment. · Analyze issues and resolve administrative and procedural problems. · Establish, maintain, and research City and departmental files. · Make oral and written presentations and reports, including drawing conclusions and formulating recommendations. · Organize own work, set priorities, and meet critical deadlines; use initiative and independent judgment within established procedural guidelines; plan and organize responsibilities so that reports are produced in a timely and accurate manner; exercise independent judgnaent; and make sound decisions. · Maintain confidentiality regarding sensitive information. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Work in a safe manner, following City safety practices and procedures; recognize and report safety hazards. · Learn and utilize job-related computer applications. · Direct the work of others on a project or day-to-day basis; train others in work procedures. Skill in: · Preparing and administering job descriptions, announcements, and examinations. · Analyzing human resource programs and systems. · Operating related tools and equipment. 5/22/2003 SAAdmin\Class DesoriptionshttRhttRA I-Il.doc City of South San Francisco Human Resources Analyst Series Class Description Page 4 · Word processing and database management with speed and accuracy sufficient to perform assigned work. · Rapid note taking and accurate transcription of own notes. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: · Human Resources Analyst I - None required · Human Resources Analyst II - Two years of progressively more responsible professional human resources experience. Training (all levels): A bachelor's degree from an accredited college or university with a major in business administration, public administration, or a related field. Substitution: for all classifications in the series, additional experience, beyond that noted above, in a professional or support capacity in a human resource office may substitute for the required education on a year-for-year basis. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, an appropriate, valid California driver's license, and a satisfactory driving record. · Some positions may be required to obtain and maintain certification as a Notary Public. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Work in a standard office environment, and in the field at times to conduct recruitment, testing, training, and benefits administration activities. Ability to: Travel to different sites and locations; locations; drive safely to different sites and locations; maintain a safe driving record; maintain a neat and clean appearance; work protracted and irregular hours and evening meetings or off-shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: July 1996 Revised Date: July 1997, June 2003 Former Titles: Personnel Analyst 5/22/2003 S:kAdmin\Class D~scriptionskHR\HRA I-II.doc City of South San Francisco Human Resources Analyst Series Class Description Page 5 Abolished: PA abolished June 2003 Bargaining Unit: Mid-management ADA Review: 1994/95, 2003 DOT: No Physical: Class 3 Stares: Classified/exempt EEOC Category: Job Code: HRA I M 700; HRA 1~ M270 ADA Documentation of Essential Duties 1. SDE 2. SDE 3. SDE 4. SWE 5. SWE 6. SWE 7. MME 8. SDE 9. SWE 10. MME 11. M/VIE 12. MME 13. SDE 14. OAE 15o MME 16. OAE SSAdmin\Class DescriptionsXI-IR'~,A series.doc 5/22/2003 S:kA. dmin\Class Descriptionsh'-IP&HRA I-ri.doc { Staff Xeport DATE: TO: FROM: SUBJECT: June 11, 2003 Honorable Mayor and City Council Jennifer A. Bower, Director of Human Resources Amendment to Chapter 3.12 of the South San Francisco Municipal Code RECOMMENDATION Waive reading and introduce the ordinance, which amends Chapter 3.12 of the South San Francisco Municipal Code, to implement Council-approved position title additions, deletions, and/or changes. BACKGROUND/DISCUSSION The Municipal Code, Chapter 3.12 is updated during the budget process and periodically as positions are renamed, reclassified, developed, and/or deleted from the competitive and non-competitive service. During fiscal year 2002-03, a classification review was undertaken of several positions, resulting in recommended job titles, job duties, and salary changes. As a result, the following additions, deletions, and changes to the Municipal Code are recommended. Add to the Municipal Code: Title Reason Human Resources Analyst I .................................... Position added to the classified service as a result of a reclassification. Change in the Municipal Code: From To Personnel Analyst ...................... Human Resources Analyst II .... Engineering Project Construction Manager .............. Coordinator ................................ Reason Title change as reclassification. Title change as reclassification. a result of a a result of a JAB-05~22/03 F:~File Cabinet\City Cotmeil~Budget\03Budget-?vtsWltmi Code.doc Staff Report Subject: Amendment to Municipal Code, Chapter 3.12 Page 2 Delete from the Municipal Code: Title : Office Manager - Literacy Program ....................... Reason Position deleted reclassification. as a result of a By: Jennifer A. Bower Director of Human Resources Approved: City Manager JAB-05/22/03 FAFile Cabinet\City Council~Budget\03Budget-P~sWluni Codc.doc ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3.12.010 SOUTH SAN FRANCISCO MUNICIPAL CODE OF THE The City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1. 1. SECTION 3.12.010 IS HEREBY AMENDED AS FOLLOWS: SUBDIVISION (a)(1) 1. Add the position title of "Human Resources Analyst I 2. Add the position title of"Human Resources Analyst ll." 3. Delete the position title "Personnel Analyst." 4. Delete the position title "Personnel Technician." SUBDIVISION (a)(4) i. Add the position title of "Construction Manager." 2. Delete the position title "Engineering Project Coordinator." SUBDIVISION (a)(2) 1. Delete the position title "Office Manager - Literacy Program." SECTION 2. SEVERABILITY In the event any section or portion of this ordinance shall be determined invalid or unconstitutional, such section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. SECTION 3. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days from and after its adoption. Introduced at a regular meeting of the City Council of the City of South San Francisco, held the __ day of ,2003. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this __ day of ,2003. S:\Current Ord's\6-11 positon.ord.doc Mayor Staff eport DATE: TO: FROM: SUBJECT: June 11, 2003 The Honorable Mayor and City Council Director of Public Works CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2003-2004 RECOMMENDATION: It is recommended that the City Council adopt a resolution approving the Capital Improvement Program for Fiscal Year 2003-2004 and also approving plans and specifications for projects under this program are also approved to be advertised for construction bids when the plans and specifications are completed. B ACKGROUND/DIS CUS SION: The Capital Improvement Program (CIP) outlines the infrastructure improvements throughout the community. The program is the result of collaboration among various departments outlining the needed improvements and the priority for implementation of these projects. The program funding will only include this fiscal year and the projects in the future years will be appropriated in the future budget cycle. The Planning Commission has reviewed this program and has adopted a resolution finding the CIP consistent with the General Plan. The total CIP budget for this fiscal year, including prior appropriation, will be $43,896,712. The CIP continues improvement of the City streets, storm drains, traffic, sanitary sewers, facilities and parks. The City Council reviewed the CIP at their May 21, 2003, study session. New Projects for this year include: Resurfacing Westborough Boulevard under the annual Street Resurfacing Program · Slurry sealing of various City streets · Oak Avenue Extension · Greendale Avenue Rehabilitation Phase I · San Mateo County Housing Project · City Building Improvements Staff Report To~ Re: Date: Honorable Mayor and City Council CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2003-2004 June 11, 2003 Page: 2 of 2 Upon adoption of the Capital Improvement Program, Council is also approving the plans and specifications for projects within this program and authorizing the solicitation of construction bids. The total CIP budget for fiscal year 2003-2004 will be $43,896,712 of which $ 34,423,712 is in prior year appropriation with a new appropriation of $9,473,000 allocated to CIP for fiscal year 2003- 2004: · Capital Improvement (General Fund) $ 87,000 · Grants $ 2,137,000 · Redevelopment (Tax Increment) $ 5,040,000 · Bonds $ 4,361,000 · Developer Fees $ 1,011,000 · Gas Tax $ 399,000 · Measure A $ 937,000 · Sewer Fund $ 46,000 · Storm Water Fund $ 0 · C~ Funding Adjustment $ (4,545,000) *Solid Waste *Oyster Point Hookramp Utilities (ANIP and Resurfacing Project) (Oak Ave., City Buildings, San Mateo County Housing, Land Acquisition) (Hookramps and Flyover) (Hookramps and Flyover) (Traffic, Streets) (Traffic, Streets) TOTAL CIP Budget FY 03-04 John Diret Gibbs :tor of Public Works $ 9,473,000 Approved: Michael//~--~-A. City Manager ATTACHMENT: Resolution FY 2003-2004 CIP DC/JG/ed RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2003-2004 WHEREAS, the total Capital Improvement Program for fiscal year 2003-2004 will be $43,896,712 of which $34,423,712 is in prior year appropriation and $9,473,000 is in new appropriation; and WHEREAS, the new appropriation of $9,473,000 will consist of the following: · Capital Improvement (General Fund) $ · Grants $ · Redevelopment (Tax Increment) $ · Bonds $ · Developer Fees $ · Gas Tax $ · Measure A $ · Sewer Fund $ · Storm Water Fund $ · Others (CIP Adjustment) $ 87,000 2,137,000 5,040,000 4,361,000 1,011,000 399,000 937,000 46,000 0 (4,545,000) TOTAL $ 9,473,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the Capital Improvement Program for fiscal year 2003-2004. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute those contracts for construction not exceeding $25,000 where projects are funded in the Capital Improvement Program Budget. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk S:\Current Reso's\Capital.imp.amend03 -04.res.doc StaffXeport DATE: TO: FROM: SUBJECT: June 11, 2003 Honorable Mayor & City Council Director of Finance SOUTH SAN FRANCISCO SCAVENGER COMPANY RATE INCREASE FOR 2003-04 RECOMMENDATION: It is recommended that the City Council adopt a resolution to: accept an increase in refuse collection rates effective July 1, 2003 as submitted by the South San Francisco Scavenger Company; authorizes staff to approve an additional midyear fee increase of not to exceed 0.55% if the Scavengers receive a franchise fee increase notification from San Mateo County for landfill disposal fees; authorize the City Manager to sign an amendment to the franchise agreement with the Scavengers that: a) adjusts the franchise fee paid to the City by the Scavengers from the current 7% to 10%; b) authorizes the Scavengers to bill the Treatment Plant directly for refuse services. BACKGROUND/DISCUSSION: The City Council approved a new franchise agreement with the Scavenger Company of South San Francisco on July 9, 1997. Under the terms of that agreement, the Scavenger's fees are adjusted by the Consumer Price Index annually, and are then adjusted every three years at a rate not to exceed 95% of the average of those 32 cities' fees for each fee category. This methodology insures that city ratepayers have good service at below average rates. The Scavenger Company has obtained a survey of those 32 cities, and the results are attached. The accuracy of those surveyed rates was confirmed by Finance Department staff via phone calls made to a sampling of other cities. One provision of the franchise agreement is that the City receive free garbage services in the volume and frequency as the Scavengers serviced the City facilities when the franchise agreement was signed in 1997. However, since the time of the initiation of the contract, the City has generated an increase in the volume of solid waste that is picked up, particularly in the hauling away of asphalt and concrete, and also the hauling away of grit boxes at the Treatment Plant. This has negatively impacted the Scavenger's costs, and hence their profits. As a way to Staff Report Subject: South San Francisco Scavenger Company Rate Increase for 2003-04 Page 2 offset the impact of these City increases on the Scavenger's operations, staff is recommending two things. First, staff recommends that the Treatment Plant, which is not a part of the General Fund, be billed directly for its garbage service beginning July 1. This change will cost the Sewer ratepayers in South San Francisco and San Bruno approximately $50-100,000 additionally per year, and will require an amendment to the Scavenger franchise agreement. Second, staff is also recommending that overall rates be increased by an amount that will compensate the Scavengers for the increase in other city facilities' volume since the time of the last rate review in 2000, primarily the Corporation Yard. That amount equals an additional 1.4% on customer bills for the next three years only (i.e., through June 30, 2006), and has been added to the rates as proposed in the Attachments to this report. The Scavenger Company has also learned that the County of San Mateo is considering a proposal to increase the franchise fee it charges to the Ox Mountain Landfill, and that proposal will likely be decided in the near future. If that fee increases happens, Scavenger's disposal fees will go up. The attached resolution authorizes the City Manager to approve a midyear fee increase to the Scavenger Company by up to an additional 0.55% if the County imposes an increased franchise fee. Finally, the last piece of the revenue recommendations from staff in a study session in the fall of 2002 to help balance the budget is incorporated in the attached resolution. It adjusts the franchise fees paid by the Scavengers from the current 7% to 10%. That increase is projected to raise approximately $415,000 per year for the City General Fund. The proposed rates (attached) include the impact of that 3% franchise fee adjustment. The attached resolution amends the franchise agreement with the Scavengers to increase the franchise fee as recommended. FISCAL IMPACT: Given all the factors discussed in this report, residential rates will increase by 3.4% for a 20 gallon can residential customer, 6.3% for all other residential can customers, 2.5% for commercial can service, and 7.4% for commercial bin service. A copy of the full rate proposal is attached for Council's information. The franchise increase will generate approximately $415,000 in additional revenue to the General Fund annually. ~ance City Manager Attachments: Resolution Exhibit "A" showing new rates for July 1, 2003 Exhibit "B", showing results of survey in summary, and in detail of other cities' rates cc: Paul Formosa, South San Francisco Scavenger Company RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION ACCEPTING AN INCREASE IN REFUSE COLLECTION RATES EFFECTIVE JULY 1, 2003 AS SUBMITI'ED BY THE SOUTH SAN FRANCISCO SCAVENGER COMPANY AND AMENDING THE FRANCHISE AGREEMENT TO APPROVE AN INCREASE IN THE FRANCHISE FEE WHEREAS, the City Council approved a new franchise agreement with the South San Francisco Scavenger Company; and WHEREAS, under the terms of the 1997 agreement, the pending July 2003 rate adjustment, and every third year rate adjustment thereafter, is to be based on a survey of 32 specific cities' refuse rates; and WHEREAS, the agreement stipulates that 95% of the average of the 32 cities' rates be the maximum amount of the increase; and WHEREAS, the 95% fee level has been verified by Finance staff, and a complete fee schedule is attached hereto as Exhibit A; and WHEREAS, the City Council has determined that the City budget will be favorably impacted if the solid waste franchise fee paid by the South San Francisco Scavenger Company be adjusted from 7% to 10%; and WHEREAS, the volume of City solid waste generated at the Treatment Plant has increased significantly since the franchise agreement with the South San Francisco Scavenger Company was approved in 1997, which has increased costs to the Scavengers; and WHEREAS, an amendment to the franchise agreement dated July 9, 1997 is needed to increase the franchise fee and to authorize the South San Francisco Scavenger Company to charge the Treatment Plant for solid waste pickup services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the increase in the solid waste disposal and collection fees as shown in Exhibit A, as well as authorizes the City Manager to approve a midyear fee increase of not to exceed 0.55%, if the County of San Mateo increases landfill charges to the Scavenger Company before July 1, 2004; and BE IT FURTHER RESOLVED THAT THE CITY COUNCIL authorizes the City Manager to sign an amendment to the franchise agreement for collection and disposal of solid waste matter in the City of South San Francisco to: 1) adjust the franchise fee from 7% to 10%, as contained in section 4.1 of the agreement; 2) authorize the Scavenger Company to charge the City's Treatment Plant for solid waste pickup and disposal services. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso'sX5-28-03rates.scavenger.res.doc ATTEST: City Clerk Exhibit A SOUTH SAN FRANCISCO SCAVENGER CO., INC. City of South San Francisco Proposed Fees for Refuse Service, Effective July 1,2003 Residential Can Service: (per Month) A. Service Current Rates Proposed Maximum Rates Proposed change Level By Container Volume 20 Gallons $ 13.16 3.4% 13.61 30 Gallons 16.84 6.3% 17.91 32 Gallons 17.95 19.09 64 Gallons 39.50 42.01 96 Gallons 61.94 65.87 128 Gallons or more 86.16 -' 91.63 Commercial Can Service 30 Gallons 17.01 32 Gallons 18.15 40 Gallons 22.69 45 Gallons 25.52 55 Gallons 31.19 2.5% 17.43 18.60 23.25 26.15 ~' 31.96 Commercial Compactor Service Per Cubic Yard Debris Box Service, Residential and Commercial 34.37 -1.4% 33.87 Temporary / One Time Use 5 Yard Mini-box 159.05 7 Yard 347.49 14 Yard 347.49 20 Yard 473.14 30 Yard 682.55 0.5% 159.90 349.34 349.34 475.66 686.18 Exhibit B Rate Comparisons to Survey Cities CITY RESIDENTIAL 20 Gal 32 Gal COMMERCIAL 32 Gal 2 Yd Compacted Cu. Yd. Debris box 14 cu yd trash Alameda 11.80 21.30 Burlingame 10.72 Campbell 10.55 15.75 Castro Valley 11.33 17.56 Cupertino 8.61 17.22 Daly City 12.80 16.40 El Cerrito 13.21 20.01 El Sobrante 20.31 23.23 Fremont 19.32 20.18 Gilroy 20.51 Hayward 10.85 15.93 Hercules 19.64 21.97 Los Altos 19.48 Los Gatos 10.50 15.75 Martinez 16.30 23.30 Menlo Park. 7.67 13.23 Millbrae 11.46 20.94 Monte Sereno 13.00 20.41 Morgan Hill 20.72 Palo Alto 14.20 18.00 Piedmont 14.40 26.55 Pinole 19.31 21.64 Pittsburg 15.55 20.95 Richmond 19.12 21.98 San Bruno 12.05 17.22 San Leandro 14.02 17.48 San Mateo 6.65 19.97 San Pablo 18.48 21.34 Saratoga 17.50 Sunnyvale 18.02 Union City 21.97 Woodside 11.98 19.18 13.71 234.38 10.72 135.02 10.71 100.02 17.56 142.06 15.96 120.56 19.28 223.00 20.01 255.30 26.45 253.00 29.55 81.75 20.51 137.45 12.51 120.62 27.07 314.98 18.80 140.50 13.90 134.44 22.78 195.82 11.51 99.00 21.99 171.64 13.82 155.67 13.04 161.86 18.00 156.00 21.40 203.67 26.14 281.72 25.50 172.00 27.45 258.30 21.90 208.95 13.71 162.38 12.31 131.04 27.07 286.23 14.90 179.00 18.00 127.70 14.21 129.56 19.18 165.50 29.64 29.10 23.28 27.31 28.38 40.09 55.33 41.54 23.88 31.57 24.86 41.54 25.10 23.28 66.84 49.50 40.79 23.28 29.43 36.80 41.54 11.83 41.54 34.01 33.41 63.44 41.54 23.28 37.O7 24.32 12.45 473.04 280.00 440.06 259.68 338.01 290.00 276.00 322.36 236.88 334.54 196.51 372.36 455.84 431.06 348.64 280.00 329.05 440.06 323.86 421.00 441.59 322.36 355.00 322.36 304.35 459.45 280.00 322.36 486.86 559.13 289.80 260.00 Exhibit B Rate Comparisons to Survey Cities CITY RESIDENTIAL 20 Gal 32 Gal COMMERCIAL 32 Gal 2 Yd Compacted Cu. Yd. Debris box 14 cu yd trash Average 13.72 19.26 95% Of Average SSF Present Rates Increase/DecreasE Percent Change 13.03 18.30 13.16 17.95 (0.13) 0.35 -1.0% 1.9% Additional Rate Adiustments Franchise Fees 3.0% 3.0% City Services 1.4% 1.4% 18.74 176.22 17.80 167.41 18.15 162.52 (0.35) 4.89 -1.9% 3.0% 3.0% 3.0% 1.4% 1.4% 34.06 32.36 34.37 (2.01) -5.8% 3.0% 1.4% 351.63 334.05 347.49 (13.44) -3.9% 3.0% 1.4% Total Change 3.4% 6.3% 2.5% 7.4% -1.4% 0.5%