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Home My WebLink About2003-07-09 e-packetAGENDA REDEVELOPMENT AGENCY CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM JULY 9, 2003 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meetings of the Redevelopment Agency are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the Chair may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. PEDRO GONZALEZ Chairman KARYL MATSUMOTO Vice Chair RICHARD A. GARBARINO, SR. Boardmember BEVERLY BONALANZA-FORD Investment Officer MICHAEL A. WILSON Executive Director JOSEPH A. FERNEKES Boardmember RAYMOND L. GREEN Boardmember SYLVIA M. PAYNE Clerk STEVEN T. MATTAS Counsel PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS CONSENT CALENDAR 1. Motion to approve the minutes of the June 25, 2003 regular meeting 2. Motion to confirm expense claims of July 9, 2003 ADJOURNMENT REGULAR REDEVELOPMENT AGENCY MEETING JULY 9, 2003 AGENDA PAGE 2 SPECIAL MEET1NG CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING CITY COUNCIL COMMUNITY ROOM 33 ARROYO DRIVE JULY 9, 2003 7:02 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 94 day of July, 2003, at 7:02 p.m., in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: 1. Call to Order 2. Roll Call o Public Comments - comments are limited to items on the Special Meeting Agenda Closed Session: Pursuant to Government Code Section 54956.9(a), existing litigation, Costco v. City of South San Francisco, and Aetna v. City of South San Francisco 5. Adjournment City/Clerk AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM JULY 9, 2003 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the Mayor may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. PEDRO GONZALEZ Mayor KARYL MATSUMOTO Mayor Pro Tem JOSEPH A. FERNEKES Councilman RICHARD A GARBARINO, SR. Councilman RAYMOND L. GREEN Councilman BEVERLY BONALANZA-FORD City Treasurer SYLVIA M. PAYNE City Clerk MICHAEL A. WILSON City Manager STEVEN T. MATTAS City Attorney PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS · Proclamation - Recreation and Parks Month, July 2003; recipient: Parks & Recreation Commissioners Judy Bush and Prudencia Nelson AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Community Forum · Subcommittee Reports CONSENT CALENDAR Motion to approve the minutes of the June 25 and July 1, 2003 special meetings and June 25, 2003 regular meeting 2. Motion to confirm expense claims of July 9, 2003 3. Resolution authorizing the endorsement of the Cities that Read campaign for literacy Resolution approving lease agreement between San Mateo County Harbor District and State Department of Fish and Game for construction of improvements to the fishing pier at Oyster Point Marina ° Resolution authorizing a budget amendment (No. 03-25) to adjust various Sewer Fund revenues for FY 2003-04 6. Acknowledgement of proclamation issued: Father Bill Justice, June 29, 2003 PUBLIC HEARING o Consideration of an ordinance adding SSF Municipal Code Chapter 15.30, new construction or replacement of wood burning appliances ADMINISTRATIVE BUSINESS o Resolution approving classification descriptions, adjustments to salary schedules, and/or unit designations REGULAR CITY COUNCIL MEETING JULY 9, 2003 AGENDA PAGE 2 Motion to waive reading and introduce an ordinance amending SSFMC Chapter 3.12 to implement Council-approved position title additions, deletions, and/or changes 10. Resolution urging the California legislature to use a balanced approach in adopting the State budget ADJOURNMENT REGULAR CITY COUNCIL MEETING JULY 9, 2003 AGENDA PAGE 3 StaffReport DATE: July 9, 2003 TO: Honorable Mayor and City Council FROM: Library Director SUBJECT: RESOLUTION AUTHORIZING THE CITY OF SOUTH SAN FRANCISCO TO ENDORSE THE CITIES THAT READ CAMPAIGN FOR LITERACY. RECOMMENDATIONS It is recommended that the City Council approve a resolution authorizing the endorsement of the CITIES THAT READ campaign for literacy. BACKGROUND California Literacy, in collaboration with the Verizon Foundation and the California State Library Association have joined together to create CITIES THAT READ, an exciting statewide campaign to raise awareness about the importance of adult literacy as well as to recognize the achievements of California cities that have made a commitment to the adult literacy issue. The outcomes of this program are to provide A statewide awareness campaign in our state's major media markets Heightened literacy awareness Recognition to participating cities · More resources to support literacy efforts More volunteerism and increased services for adults who have not yet requested literacy assistance · The development of a California network of mayors which will result in greater communications and collaborations by mayors · Strengthened and effective advocacy efforts for literacy on local, regional, and statewide scales · Training for literacy professionals in the area of marketing and public relations The CITIES THAT READ campaign will help mobilize California cities, businesses and citizens to help those who want to increase their reading competency. Staff Report Subject: Authorization of endorsement of CITIES THAT READ campaign Page 2 FUNDING: There is no cost to the City of South San Francisco. All materials will be provided for free. The City Council will designate a Project Read staff member as a liaison for appropriate CITIES THAT READ functions. The length of the campaign will be through FY 03-04. Valerie Sommer Library. Director Michael A. Wilson City Manager Attachments: Resolution; Agreement RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING THE CITY OF SOUTH SAN FRANCISCO TO ENDORSE THE CITIES THAT REM) CAMPAIGN FOR LITERACY WHEREAS, the CITIES THAT READ campaign will help mobilize California cities, businesses and citizens to help those who want to increase their reading competency; and WHEREAS, there will be no cost to the City of South San Francisco in endorsing the program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes the City of South San Francisco to endorse the CITIES THAT READ Campaign for literacy. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the _ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk S:\Current Reso's\7-9cities.that.read.res.doc California Literacy and Cities That React Agreement for Meeting Cities That Read Criteria As the Mayor and representative of the city/county of ., California, I agree to support adult literacy in my community and the Cities That Read campaign in the following ways (please check the item or items that you and your city/county commit to do in support of Cities That Read): My city and I do hereby endorse the Cities That Read campaign as coordinated by California Literacy and do support the concept of the California Mayors Literacy Network. My office will designate a liaison to represent me and my interest, and the interest of the community I represent, in supporting adult literacy in my area. My representative will be my communication link with the literacy workers in my community. My representative will also support my city's/county's retention of its Cities That Read status. This individual may also represent me in the California Mayors Literacy Network. My office will be an active partner in supporting adult literacy in my community and will be of assistance in setting the foundation for a local literacy coalition. If a coalition already exists in my community, my office will be supportive of this literacy coalition. The coalition will be made up of local, diverse adult literacy program representatives, businesses, and other agencies and influential supporters. My office commits to sending one representative to the first meeting of the California Mayors Literacy Network, taking place at California Literacy's 2003 Statewide Adult Literacy Conference, in Pasadena, Thursday, October 2. My office commits to take advantage of potential local, regional and statewide media coverage, and literacy information and materials made available through Cities That Read, to help establish or strengthen adult literacy activities in my city/county. Printed Name of Mayor: Mayor's Signature: Title (if other than "Mayor"): Name of Liaison, if identified: Liaison Email Address: Contact Phone Number: Date: Please fax this agreement to 619-291-7324 OR e-mail to iosecruzC~.caliteracv.or_cl OR ...... mail to .......... Jose Cruz, California Literacy, 2225 Camino del Rio S. #A, San Diego, CA 9210 DATE: July 9, 2003 TO: The Honorable Mayor and City Council FROM: Barry Nagel, Assistant City Manager SUBJECT: Adoption of Resolution Approving Lease Agreement between San Mateo County Harbor District and State Department ofFish and Game. RECOMMENDATION: Adopt a resolution approving a lease agreement between the San Mateo County Harbor District and the State of California for construction of improvements to the fishing pier at Oyster Point Marina. BACKGROUND/DISCUSSION: Pursuant to the Joint Powers Agreement between the City and the San Mateo Harbor District, the District is authorized to negotiate and enter into leases with private and public entities for the improvement of the Oyster Point Marinal The District is submitting an application for grant funds to construct improvements to the fishing pier and access ramp to the pier, including repair of failing electrical conduit. The State is willing to grant the District funds for the improvements provided the District leases the pier and access ramp to the State for twenty five (25) years for public use. During the course of negotiations, staffdiscovered that the project description in the lease agreement encompassed property outside the area of the pier improvements. One of the conditions of the lease is that the District must maintain access to the property for ingress and egress and no construction may occur on the property without the consent of the State. Because this may delay the District and City in undertaking other necessary repairs to the parking lot and other improvements, the City has requested that the project description be limited to the pier ramp improvements. The District has agreed to recommend this change to the State and believes it will be accepted. ~t~g~ Assis~ty Manager Michael A. Wilson, City Manager Enclosure: Resolution Lease and Operating Agreement Grant Application RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE SAN MATEO COUNTY HARBOR DISTRICT AND THE STATE OF CALIFORNIA FOR CONSTRUCTION OF IMPROVEMENTS TO THE FISHING PIER AT OYSTER POINT MARINA WHEREAS, pursuant to the Joint Powers Agreement between the City and the San Mateo Harbor District, the District is authorized to negotiate and enter into leases with private and public entities for the improvement of the Oyster Point Marina; and WHEREAS, staff recommends approval of a lease agreement between the San Mateo County Harbor District and the State of California for construction of improvements to the fishing pier at Oyster Point Marina. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves a lease agreement between the San Mateo County Harbor District and the State of California for construction of improvements to the fishing pier at Oyster Point Marina. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement on behalf of the City of South San Francisco. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the _ day of ., 2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso's\6-251ease.agreement.res.doc ATTEST: City Clerk When recorded marl to: STATE OF CALIFORNIA Department of Fish and Game Wildlife Conservation Board 1807 13th Street, Suite 103 Sacramento, California 95814 Space above this line for Recorder's Use LEASE AND OPERATING AGREEMENT FOR OYSTER POINT FISHING PIER This Lease and Operating Agreement is made and entered into this 13th day of August, 2003, between the San Mateo County Harbor District, hereinafter called "Operator" and the STATE OF CALIFORNIA, acting through the Department of Fish and Game, hereinafter called "State". Operator and State hereby agree as follows: (a) (b) (c) (d) I. RECITALS Operator has under its control those certain lands described in Exhibit C hereof which Operator and State desire to use for public access or wildlife management purposes. The development, use, operation and maintenance of said lands on a cooperative basis between Operator and State is herein referred to as the "Project". The lease of Operator's lands to State for purposes of the Project, herein referred to as Project Area, and the development, use, operation and maintenance of the Project on a cooperative basis is in accordance with the authorization of State's Wildlife Conservation Board on August 13, 2003 and Operator's Resolution No. 11-03. II. GENERAL TERMS AND CONDITIONS PROJECT NAME: Oyster Point Fishing Pier. This name shall be used in all documents, signs, publications, brochures, general literature or news releases, and Operator shall not rename the Project without the approval of State. ......... (e) - 'ExHiBITS: This agreement inCorporates by reference Exhibit A (Standard Terms and Conditions), Exhibit B (Plans or Project Description) and Exhibit C (Project Area Legal Description). (f) PROJECT DEVELOPMENT: Any development or improvement of facilities on said area, as described in Exhibit B hereof, will be carried out by separate agreement. Within ninety (90) days of completion of construction of any development or improvement of facilities, Operator shall submit a copy of "as- built" plans of such development or improvement to State. (g) LEASE OF PROJECT LAND: Operator will, for the term of this agreement, grant and convey to the State certain rights and interests in the land described in Exhibit C hereof, in accordance with the provisions of Exhibit A attached hereto. (h) TERM: The Term of this agreement is twenty-five (25) years commencing with the date hereof. This agreement may be extended or amended by mutual agreement in writing of the parties hereto, or terminated as hereinafter provided. -2- (i) NOTICES: Notices required between the Operator and State will be deemed to have been given when mailed to the respective addresses below, first-class postage fully prepaid thereon: To Operator: To State: San Mateo County Harbor District One Johnson Pier P.O. Box 39 El Granada, CA 94018-0039 State of California Department of Fish and Game Wildlife Conservation Board 1807 13th Street, Suite 103 Sacramento, CA 95814 OPERATOR STATE OF CALIFORNIA Department of Fish and Game Wildlife Conservation Board BY Peter Grenell General Manager Date Signed: BY Al Wright Executive Director Date Signed: APPROVED BY: City of South San Francisco By: Mike Wilson City Manager Date Signed: Attest: -3- Oyster Point Fishing Pier San Mateo County EXHIBIT A STANDARD TERMS AND CONDITIONS TO LEASE AND OPERATING AGREEMENT I. LEASE LEASED PREMISES: Operator hereby leases to State and State hires from Operator those certain lands described in Exhibit C hereof for the purposes of the Project. RENT: The sole consideration of this lease shall be the public use and benefit resulting from the Project. PURPOSE AND USE: The leased premises and every part thereof shall be used only for sport fishing or other wildlife-related or appropriate recreational activities. Subject to Paragraph 8 hereof, Operator may use the premises for temporary or special purposes through agreement with others. The premises and Project facilities shall be available without charge, and there shall be no restrictions to public ingress or egress at any time except when it is necessary to close the area for maintenance, repair, public safety, security, or for protection of the structure or facilities. Operator shall notify State within 48 hours of making such closures. TITLE ASSURANCES: Operator shall retain ownership of or rights in all land within the Project area, subject to this agreement, and shall not sell, exchange, transfer, mortgage, or convey in any manner all or any portion of the real property described in Paragraph 1, or any land required for access thereto, without advance written approval of State. Operator warrants that there shall be no encumbrance, lien, easement, license, title, cloud or other interest which may interfere with the Project or use thereof by the public. -l- II. MAINTENANCE AND OPERATION MAINTENANCE: Operator shall provide all normal Project maintenance and operation of the area and improvements thereon for and in accordance with the purposes expressed and, except for occurrences beyond the control of the Operator, or "Acts of God", shall make all reasonable and necessary repairs, replace broken, damaged or worn structural components or fixtures so as to keep the structures and facilities in a safe usable condition, and perform housekeeping operations as required so as to keep the premises and improvements clean, attractive, and free of accumulations of litter, garbage, or debris. Equipment and materials not needed for routine maintenance operations shall not be stored or stockpiled on the premises. PROJECT SIGNS: A Project sign and directional signs, if required, shall be installed at Project cost, and maintained by Operator. The Project sign shall show the name of the Project, the Operator and State agency or agencies involved and, should the project be funded all or in part by the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000 (Bond Act 2000), then the project sign shall recognize the use of Bond Act 2000 funds. The location and makeup of the Project sign or directional signs, including dimensions, materials and lettering, shall be as mutually agreed upon by Operator and State. Directional signs shall also be installed and maintained by Operator as required on or off the site to direct the public to the Project or Project facilities, or for safe and appropriate public use of the area and Project facilities. Any signs will be subject to review and approval in accordance with South San Francisco municipal code. ADDITIONAL IMPROVEMENTS: Except as provided by separate agreement as herein above described, State shall not be obligated to make or cause to be made any further developments, or to make improvements or repairs to any structures or facilities within the Project area. However, Operator may at its own -2- cost place or construct on the premises any structures, alternations or improvements in addition to those set forth and described herein as the Project, provided that they: (a) are in accord with the purposes herein set forth; (b) are constructed, maintained and operated for the use, enjoyment, service and protection of the public; (c) do not directly or indirectly reduce, restrict or interfere with the primary purposes of the Project; and (d) have the prior written approval of the State. Any improvements made and installed on the premises at Operator's cost shall be and remain the property of Operator. CONCESSIONS: Operator may enter into agreements with others to provide services, conveniences or facilities to complement the Project improvements provided that: (a) the purpose of any such agreement is consistent with the purposes and uses described herein; any revenues received by Operator from such concession agreements are deposited in a special account identified with the Project and are used solely for operation and maintenance of Project; Operator maintains adequate records of revenues and expenditures relating to any such concession agreements and makes them available for audit when requested by State; and such agreements, including the percentages of revenue to be distributed to Concessionaire and Operator, are approved by State prior to award. (b) (c) (d) III.GENERAL PROVISIONS ASSIGNMENT: Operator shall not assign this agreement in whole or in part, nor delegate any of its rights, duties or interests unless otherwise specifically -3- 10. 11. 12. 13. 14. provided for in the agreement. LIABILITY: Operator hereby waives all claims and recourse against State including the right to contributions for any loss or damage arising from, growing out of, or in any way connected with or incident to this agreement or the Project except claims arising from the concurrent or sole negligence of State, its officers, agents and employees. Further, Operator shall indemnify, hold harmless, and defend State, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability arising out of the design, construction, operation, maintenance, existence or failure of the Project. If State is named as co-defendant pursuant to Government Code Sections 895 et seq., Operator shall notify State and represent it, unless State elects to represent itself, in which case State shall bear its own litigation costs, expenses and attorney's fees. INDEPENDENT CONTRACTOR: Operator and any of its officers, agents and employees shall, in the performance of this agreement, act in an independent capacity and not as officers, agents or employees of State. NONDISCRIMINATION: Operator hereby certifies that in the performance of its responsibilities and duties under this agreement and any assignment thereof, and in the administration of any concession agreement for services or accommodations, it will comply with all State and Federal nondiscrimination laws, and the area will be open and accessible for the use and enjoyment of the general public on equal and reasonable terms. BREACH: In the event Operator fails to comply with any of the terms and conditions of this agreement, State may, after written notice to Operator to remedy the breach and a period of ninety (90) days, correct any deficiency or cause of breach and charge Operator all costs in connection therewith, including administrative costs. TERMINATION: This agreement shall be for the term commencing with the date hereof and ending twenty-five (25) years thereafter. The Operator hereby agrees -4- 15. 16. 17. 18. that the State may terminate this agreement at any time during the term hereof by giving notice to the District at least ninety (90) days prior to the date when such termination shall become effective. The operator may terminate this agreement only with the consent of the State and, if the State so consents, such termination shall be effective on such date as the parties may agree. WAIVER OF RIGHTS: It is the intention of the parties to this agreement that from time to time either party may waive certain of its rights under the agreement. Any such waiver by the parties hereto of their rights with respect to default or any other matter arising in connection with this agreement shall not be deemed to be a waiver with respect to any other default or matter. REMEDIES NOT EXCLUSIVE: The use by either State or Operator of any remedy specified in the agreement for the enforcement of the agreement is not exclusive and shall not deprive the party using such remedy, or limit the application of any other remedy provided by law. SUCCESSORS AND ASSIGNS: This agreement and all its provisions shall apply to and bind the successors and assigns of the parties hereto. OPINIONS AND DETERMINATIONS: Where the terms of the agreement provide for action to be based upon the opinion, judgment, approval, review, or determination of either State or Operator, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review or determination to be arbitrary, capricious or unreasonable. Forms\LseOperAgr (8~02) -5- Oyster Point Fishing Pier, San Mateo County WC-3005TC Page I of 1 EXHIBIT B PROJECT DESCRIPTION The project is located in the City of South San Francisco adjacent to the San Francisco Bay in San Mateo County. The existing pier is located at Oyster Point Marina Park and will be upgraded with a new access ramp, lighting, and associated electrical conduit. -6- EXHIBIT C Page 1 of 2 DESCRIPTION The land herein referred to is situated in the State of California, County of San Mateo, City of South San Francisco, and is described as follows: PARCEL I: A portion of the Tide Lot 3 in Section 23, Township 3 South, Range 5 West, M.D.B. & M. as shown on that certain map entitled "MAP NO. 1 OF SALT MARSH AND TIDE LANDS, SITUATE IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, PREPARED BY ORDER OF THE BOARD OF TIDE LAND COMMISSIONERS UNDER THE AUTHORITY AND IN ACCORDANCE WITH THE PROVISIONS OF AN ACT ENTITLED "AN ACT SUPPLEMENTARY TO AND AMENDATORY OF AN ACT, ENTITLED AN ACT TO SURVEY AND DISPOSE OF CERTAIN SALT MARSH AND TIDE LANDS BELONGING TO THE STATE OF CALIFORNIA, APPROVED MARCH THIRTIETH, EIGHTEEN HUNDRED AND SIXTY-EIGHT', APPROVED APRIL 1, 1870", more particularly described as follows: BEGINNING at a point on the Easterly line of said tide lot 3, said point being distant thereon North 0° 00' 55" West 367.97 feet from the' Southeasterly corner thereof; thence from said point of beginning leaving said Easterly line, North 85° 19' 52" West 171.32 feet; thence South 29° 06' 30" West 97.10 feet to a point of curvature; thence Southwesterly along the arc of a curve to the dght having a radius of 240 feet, concave to the Northwest, through a central angle of 59° 16' 04" and an arc distance of 248.26 feet; thence South 88° 22' 34" West and 93.30 feet; thence at right angles North 1 ° 37' 26" West 40.00 feet to the Southerly line of a road, 30 feet in width; thence along said Southerly line North 88° 22' 34" East 16.50 feet to a point of curvature; thence Northeasterly along the arc of a curve to the left having a radius of 335 feet, concave to the Northwest, through a central angle of 59° 16' 04" and an arc distance of 346.53 feet; thence North 29° 06' 30" East 63.45 feet; thence North 59° 21' 00" East 91.83 feet; thence South 60° 00' 52" East 40.17 feet; thence South 4° 40' 08" West 51.75 feet; thence at right angles, South 85° 19' 52" East 75.36 feet to the above mentioned Easterly line of Tide Lot 3; thence along said easterly line, South 0° 00' 55" East 40.13 feet to the point of beginning. Said Tide Lot 3 also being shown on that certain Record of Survey recorded March 13, 1978 in Volume 8 of Licensed Land Surveyors Maps at page 99. PARCEL I1: A portion of Section 23, Township 3 South, Range 5 West, M.D.B. & M., more particularly described as follows: BEGINNING at a point on the Easterly line of Tide Lot 3 as shown on that certain map entitled "MAP NO. 1 OF SALT MARSH AND TIDE LANDS, SITUATE IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, PREPARED BY. ORDER OF THE BOARD OF TIDE LAND COMMISSIONERS UNDER THE AUTHORITY AND IN. ACCORDANCE WITH THE PROVISIONS OF AN ACT ENTITLED 'AN ACT TO SURVEY AND DISPOSE OF CERTAIN SALT MARSH AND TIDE LANDS BELONGING TO THE STATE OF CALIFORNIA, APPROVED MARCH THIRTIETH, EIGHTEEN HIUNDRED AND SIXTY-EIGHT', APPROVED APRIL 1, 1870", above said Easterly line of that certain Record of Survey recorded March 13, 1978 in Volume 8 of Licensed Land Surveyors Maps at page 98, said point being distant thereon North 0° 00' 55" West 367.97 feet from the Southwesterly corner thereof; thence from said point of beginning along said Easterly line, North 0° 00' 55" West 40.13 feet; thence leaving, said last mentioned line, South 85° 19' 52" East 211.64 feet; thence at right angles South 4° 40' 08" West 40.00 feet; thence North 85° 19' 52" West 208.36 feet to the point of beginning. GRANT APPLICATION FOR THE OYSTER POINT MARINA/PARK RECREATIONAL FISHING PIER UPGRADE Submitted to CALIFORNIA WILDLIFE CONSERVATION BOARD PUBLIC ACCESS PROGRAM Submitted by SAN MATEO COUNTY HARBOR DISTRICT 95 Harbor Master Rd., #1 P.O. Box 39 El Granada, CA 94018 April 10, 2003 Contact Person: Robert G. Johnson, Harbor Master Oyster Point Marina/Park 650-952-0808 Table of Contents Wildlife Conservation Board Public Access Project Application Form Copy of Resolution from the San Mateo County Harbor District Board of Harbor Commissioners Project History Project Description Project Need Detailed Budget Site Map Location Map Photos SAN MATEO COUNTY HARBOR DISTRICT OYSTER POINT MARINA/PARK Wildlife Conservation Board Public Access Proiect Application APPLICANT INFORMATION Name of Entity Requesting Funding (Project Sponsor): San Mateo County Harbor District Mailing Address: Oyster Point Marina/Park, 95 Harbor Master Rd., #1, South San Francisco, CA 94080 Person Representing Organization: Robert G. Johnson Title: Harbor Master, Oyster Point Marina/Park Telephone: 650-952-0808 Federal Tax Identification Number: 94-6050405 PROJECT INFORMATION Project Title: Oyster Point Marina/Park Recreational Fishing Pier Upgrade County: San Mateo Project Location: Oyster Point Marina/Park, 95 Harbor Master Rd., #1, South San Francisco, CA 94080 (The Fishing Pier~ which is located at the marina, has its own address of 900 Marina Blvd. in South San Francisco but no mail can be delivered there.) Ownership of Project Site: City of South San Francisco, Operated and Maintained by the San Mateo County Harbor District Through A Joint Powers Agreement executed in 1978. Project Objective: Upgrade the Oyster Point Marina/Park Recreational Fishing Pier due to settling of the pier's access ramp foundation and subsequent ioint separation from the access ramp to the fishing pier. Replacement of lights on fishing pier (includes light poles and conduit repair and rewiring). Funding Requested: $ 90~750 (est.)_ Total Project Cost (include in-kind contributions): $181,500 (est.) Proposed starting date: July 1, 2003 Estimated completion date: December 31, 2004 PROJECT HISTORY The San Mateo County Harbor District and the City of South San Francisco in partnership with the Wildlife Conservation Board constructed the Oyster Point Marina/Park recreational fishing pier in May of 1984. The 300' long concrete fishing pier is 12' wide with rails, fish cleaning station, benches, and lighting. The pier is adjacent to the San Francisco Bay Trail. For almost twenty years the fishing pier has been open to the public and has averaged 4,200 visitor days per year. (One person using the pier for one day or a fraction of one day equals one visitor day.) This project provides recreation primarily for fishing and other wildlife associated recreation that is of statewide and regional significance as the pier is located on the San Francisco Bay. In particular, the fishing pier provides public access for viewing of wildlife habitat, fishing with seasonal catches of halibut, stripped bass, sturgeon and endemic species to the San Francisco Bay. The pier is also an integral part of the San Francisco Bay Trail, as portions of the trail run along the shores of the Oyster Point Marina/Park. After the Loma Prieda earthquake in 1~989, the San Mateo County Harbor District received $55,900 in Federal Emergency Management Agency (FEMA) funds for the successful repair of damage to the pier's railings, bulkhead, concrete pilings and deck. PROJECT DESCRIPTION The current project involves design, engineering and the physical upgrade of the access ramp to the fishing pier due to the settling of the access ramp's foundation and subsequent joint separation from the access ramp to the fishing pier. In order to remedy the problem, a new foundation for the foot of the pier will be designed and constructed. Then, a new concrete access ramp will be designed and constructed and finally, approximately ten to fifteen linear yards of the asphalt trail that leads up to the access ramp w/ll be regraded. These upgrades will ensure safe and barrier free access to the recreational fishing pier. The project also includes replacement of five (5) lights on the fishing pier. The light project involves replacement of existing light poles and conduit repair and rewiring. There is significant corrosion to the light pole bases and to the lamp fixtures. This corrosion has rendered the poles unserviceable. Due to years of corrosive action to the conduits by the environment - the conduits are located under the pier - the conduits servicing the light poles require replacement. The light poles will be upgraded to become energy efficient, with lower wattage bulbs that will result in cost savings, improved illumination in the area, and improved access to and on the fishing pier. The San Mateo County Harbor District will be responsible for all environmental permitting and/or review. PROJECT NEED As stated above, the Oyster Point Marina/Park Recreational Fishing Pier averages 4,200 visitor days per year and has been opened to the public for nearly 20 years. The pier is currently opened from 6:00 am to midnight seven days a week, 365 days a year. The Fishing Pier is part of the Oyster Point Marina/Park's public access program. Oyster Point Marina/Park is a 95 acre park that includes 38 acres of water area and tidal zone. The Recreational Fishing Pier is part of a larger program at Oyster Point Marina/Park that provides public recreational access to the San Francisco Bay shoreline for San Mateo County. The fishing pier is joined by other public access elements such as a launch ramp, swimming/beach area, picnic facilities, 600 berths, dry storage facility, fuel dock, bait shop, park and open space area and the San Francisco Bay Trail. DETAILED BUDGET: Access Ramp Foundation and Joint Separation Upgrade: · Engineering and Permitting: $ 45,000 · Demolition and Construction: $115,000 SUBTOTAL: $160,000 Light Pole Upgrade: · Light Pole Installation: · Conduit repair and rewiring: SUBTOTAL: $ 7,500 $14,000 $ 21,500 TOTALPROJECTCOST: $181,500 COST SHARE ~ 50%: $ 90,750 Date: July 9, 2003 To~ Honorable Mayor and City Council From: Director of Finance Subject: CHANGES TO ADOPTED BUDGET FOR SEWER FUND REVENUES RECOMMENDATION: It is recommended that the City Council approve the attached budget amendment resolution that adjusts revenues for the Sewer Fund for 2003-04. BA CKGROUND/DIS CUS SI ON: Several revenue items need to be adjusted in the Sewer Fund to correct for omissions in the numbers Council adopted on June 11. As Council may recall, as part of the midyear budget adjustments made during 2002-03, Council approved the charging of full market rent to the Treatment Plant, based on an independent outside appraisal performed in December 2002. By charging rent, sewer ratepayers are paying for the economic cost of the City having dedicated the land for the Treatment Plant site to the plant itself, and otherwise foregoing a more economically beneficial use. For example, its location could otherwise be used for airport parking, which would generate tax revenues to the City. Since the time of the budget adoption on June 11, 2003, staff became aware that the revenue budget for the Sewer Fund did not include revenue for charging the other member cities for their share of the Treatment Plant rent. Staff believes this is an appropriate charge to pass along to the other member cities that use the Treatment Plant for several reasons. First, rent is another cost of doing business, and it is appropriate that the rental charges to the plant be borne by all participating cities' ratepayers, not just South San Francisco' s. Second, a review of old City documents found evidence that South San Francisco alone paid for the purchase of the land for the Treatment Plant site. There was no evidence that other cities contributed to the purchase. In fact, a clause in the 1962 operating agreements between the City of South San Francisco and the City of San Bruno says "it is further acknowledged that the City of South San Francisco has made all of the payments for acquisition of site on which the sewer plant structure and certain appurtenant structures are located, and with respect to said site, fee title is vested solely in the City of South San Francisco." Similar language is contained in the 1972 agreement between the City of South San Francisco and the City of San Bruno. Staff Report Subject: Page 2 Changes to Adopted Budget for Sewer Fund Revenues Approval of the attached budget amendment resolution adjusts revenue in the Sewer Fund by increasing revenue by a net of $331,350, reflecting: - an increase in rent charged to the other member cities of $343,514; - revenue reflecting the charges for the new state loan's debt service payments to be paid by the City of San Bruno ($337,836), reflecting San Bruno's share of Treatment Plant renovations; - a reduction in sewer connection fees and east of 101 development impact fees of $350,000, reflecting a slowdown in development activity. FISCAL IMPACT: Adoption of the attached budget amendment will result in a net increase of Sewer Fund reserves of $331,350 for 2003-04. Prepared by: ~/~~2~ reSteele ctor of Finance Approved by: Michael A. Wi'l'son City Manager Attachments: Resolution Sewer Rental Fund Summary RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2003-2004 OPERATING BUDGET (No. 03-25) TO ADJUST REVENUES FOR THE SEWER FUND FOR 2003-2004 WHEREAS, approval of the attached budget amendment resolution adjusts revenue in the Sewer Fund by increasing revenue by a net of $331,350 reflecting: an increase in rent charged to the other member cities of $343,514; the charges for the new state loan's debt service payments to be paid by the City of San Bruno ($337,836), reflecting San Bruno's share of Treatment Plant renovations; a reduction in sewer connection fees and East of 101 development impact fees of $350,000, reflecting a slowdown in development activity. WHEREAS, the adoption of this resolution will result in a net increase of Sewer Fund reserves of $331,350 for 2003-2004. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council authorizes an amendment to the 2003-2004 Operating Budget (No. 03-25) to adjust revenues for the Sewer Fund. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a Regular meeting held on the ~ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk S:\Current Reso's\7 -2-03budget.amendment.sewer.fund.res.d°c ENTERPRISEFUNDS Sewer Rental Fund Summary of Revenues, Expenditures, and Changes in Fund Balance REVENUES Actual Adopted Estimated Proposed Estimated Estimated 2001-02 2002-03 2002-03 2003-04 2004-05 2005-06 Operations: Charges for Services 7,820,331 8,746,000 8,746,000 9,183,300 9,826,000 10,514,000 Other Cities 2,681,138 2,831,000 2,831,000 4,164,754 4,248,049 4,333,010 Connection Fees and Other 1,002,071 850,000 650,000 500,000 500,000 500,000 State Loan Proceeds 7,544,930 17,130,000 17,130,000 Developer Fees 189,357 250,000 314,000 150,000 150,000 150,000 Interest/Other income 193,138 84,360 84,360 84,360 95,800 62,000 Total Revenues 19,430,965 29,891,360 29,755,360 14,082,414 14,819,849 15,559,010 EXPENDITURES Operating Expenses Debt Service Capital Expenditures 8,233,976 8,611,113 8,611,113 11,099,698 11,432,689 11,775,670 1,428,603 4,090,000 1,840,336 3,820,411 3,810,261 3,813,211 7,544,930 17,751,691 17,751,691 76,200 200,000 200,000 Total Expenditures Net Income Total Fund Balance 3,417,610 Encumbrances, End of Year 1,078,964 Emergency Capital Repairs Reserve Undesignated Reserve, End of Year 2,338,646 17,207,509 30,452,804 28,203,140 14,996,309 2,223,456 (561,444) 1,552,220 (913,895) 4,969,830 4,055,935 670,000 15,442,950 15,788,881 (623,100) (229,870) 3,432,835 3,202,965 500,000 750,000 1,000,000 4,299,830 3,555,935 2,682,835 2,202,965 The Sewer Rental Fund consists of: the Water Quality Control Plant Division, the Sewer Maintenance Division in Maintenance Services, and planned Sewer capital project expenses. The major priorities in capital are the proposed multi-year effort for inflow and infiltration work, (the "Wet Weather program") which will be funded by a new State Loan, and capacity improvements in the East of 101 area, funded by developer impact fees. FATHER BILL JUSTICE PASTOR, ALL SOULS CHURCH JULY 1, 1991- JULY 30, 2003 WHEREAS, Father Bill Justice returned to All Souls Parish as Pastor on July 1, 1991, afier previously serving as its Associate Pastor from 1970-1976; and WHEREAS, during his tenure as Pastor, Father Bill has served as Chaplin to many organizations associated with the Church, and regional organizations, including Young Men's Institute Council No. 32 and the Italian Catholic Federation No. 7; and tYTYEREAS, All Souls Church has been home for Father Bill for twelve years, longer than any other location and a record that is significant for the Parish; and WHEREAS, Father Bill has worked untiringly with the parishioners of All Souls Church to meet the goals of the Archbishop's Annual Appeal, and in 2003 he successfully eliminated the parish debt, putting the church on a sound financial foundation; and WHEREAS, throughout his tenure as Pastor of All Souls Church, Father Bill brought great respect and dignity to the parish and the community of South San Francisco; and WHEREAS, Father Bill's greatest gift to All Souls Church was his ability to unifi; a diverse parish. NOW, THEREFORE, the City Council of the City of South San Francisco, does hereby proclaim June 29, 2003, as "FA THER BILL JUSTICE DA Y" in South San Francisco, and encourage all residents of our community to wish Father Bill great success in the future, to always remember that he is welcomed back at any opportunity, that he will always remain a part of the fabric of All Souls Church and will long be remembered as an integral part of this city. Pedro Gonzalez, Mayor Karyl Matsumoto, Mayor Pro Tern Joseph A. Fernekes, Councilman Richard A. Garbarino, Councilman Raymond L. Green, Councilman Dated: June 29, 2003 DATE: TO: FROM: SUBJECT: July 9, 2003 Honorable Mayor and City Council Assistant City Manager WOOD BURNING APPLIANCE ORDINANCE RECOMMENDATION It is recommended that the City Council waive the reading and approve the attached ordinance, adding Chapter 15.30 to Title 15 of the South San Francisco Municipal Code, entitled "New Construction or Replacement of Wood Burning Appliances". BACKGROUND At the request of the Air Quality Management District the staff has prepared a draft ordinance regulating wood burning appliances. In 1998, the Air District developed a model woodsmoke ordinance for fireplaces and woodstoves as a guidance document for cities and counties that wish to regulate sources of particulate matter (PM) in their communities. As epidemiological studies continue to demonstrate a link between particulate pollution and health risks, including increased mortality, the model ordinance seeks to regulate the largest single stationary source of PM in the Bay Area, woodsmoke. On an average winter day, at some Bay Area locations, as much as 40 percent of the PM pollution comes from woodsmoke. In addition, woodburning generates carbon monoxide and toxic air pollutants such as dioxin. As of October 1, 2002, the ordinance has been adopted in the cities of Los Gatos, Petaluma, Palo Alto, San Jose, Berkeley, Dublin, Foster City, Fremont, Livermore, Los Altos, Menlo Park, Windsor, Union City, Sunnyvale, Saratoga, Santa Clara, San Francisco, Mountain View, Moraga, Menlo Park, Morgan Hill, and in Alameda, Contra Costa and San Mateo counties. CONCLUSION If adopted the ordinance would limit the installation of woodburning appliances in new homes, or renovations of existing homes that involve a fireplace, to pellet stoves, EPA-certified woodstoves or fireplace inserts, or natural-gas fireplaces. These cleaner burning alternatives reduce woodsmoke by 75 to 99 percent over a traditional fireplace. The ordinance does not ban woodburning in fireplaces, but seeks to take advantage of new, cleaner technologies that have been developed to effectively reduce woodsmoke pollution. Staff Report Subject: Wood Burning Ordinance Page 2 Adoption of this ordinance is categorically exempt from CEQA under CEQA Guideline 15308, as it is an action taken to assure the maintenance, restoration, enhancement or protection of the environment. (All staltistical data provided by BAAQMD) By: IV~an_.Du_y[f' j -' ~ Marty Assistant City Nl, arFager Approved: Michael A. Wil]so~ City Manager Attachment: Ordinance ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO ADDING CHAPTER 15.30 (NEW CONSTRUCTION OR REPLACEMENT OF WOODBURNING APPLIANCES) TO TITLE 15 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE WHEREAS, the State Air Resources Board (ARB) adopted a particulate matter (PM10) Ambient Air Quality Standard (AAQS) in December 1982, and levels for the PM10 AAQS were selected pursuant to the California Code of Regulations Title 17 Section 70200 to protect the health of people who are sensitive to exposure to fine particles; and WHEREAS, research indicates that woodsmoke is a significant contributor to PM10 levels that pose significant health risks; and WHEREAS, the City Council of the City of South San Francisco desires to lessen the risk to life and property from air pollution from woodburning appliances; and WI-IEREAS, the City Council of the City of South San Francisco finds that the proposed regulation will significantly reduce the increase in pm-ticulate emissions from future installation and construction activities; and WHEREAS, the City Council of the City of South San Francisco finds a need to adopt regulations which apply to woodburning combustion emissions; and NOW THEREFORE, the City Council of the City of South San Francisco does hereby ORDAIN as follows: Section 1. Chapter 15.30 Added. Chapter 15.30 is hereby added to Title 15 of the South San Francisco Municipal Code as follows: 15.30.010 Applicability This chapter shall apply within the limits of the City of South San Francisco. All woodburning appliances installed in new commercial buildings or new residential units or woodburning appliances being added to or replacing woodburning appliances in existing commercial buildings or residential units shall comply with this ordinance. "Commercial buildings" include, but are not limited to hotels and restaurants. Gas fireplaces shall be exempt from this ordinance. However, the conversion of a gas fireplace to burn wood shall constitute the installation of a woodburning appliance and shall be subject to the requirements of this ordinance. 631445-1 A woodbuming appliance shall comply with this ordinance if (1) it is reconstructed, (2) additions, alterations, or repairs are made to the appliance that require opening up immediately adjacent walls, or (3) the residential unit or commercial building in which the appliance is located is renovated, and the renovation includes opening up walls immediately adjacent to the appliance. 15.30.020 Definitions For purposes of this chapter, certain terms used herein are defined as follows: (a) "Bay Area Air Quality Management District" means the air quality agency for the San Francisco Bay Area as defined in California Health and Safety Code section 40200. (b) "E.P.A." means the United States Environmental Protection Agency. (c) "E.P.A certified wood heater" means any wood heater that meets the standards in Title 40, Part 60, Subpart AAA, Code of Federal Regulations in effect at the time of installation and is certified as labeled pursuant to those regulations. (d) "Fireplace" means any permanently installed masonry or factory-built woodburning appliance, except a pellet-fueled wood heater, designed to be used with an air-to-fuel ratio greater than or equal to 35 to 1. (e) "Garbage" means all solid, semi-solid and liquid wastes generated from residential, commercial and industrial sources, including trash, refuse, rubbish, industrial wastes, asphaltic products, manure, vegetable or animal solids and semi-solid wastes, and other discarded solid and semi-solid wastes. (f) "Gas fireplace" means any device designed to burn natural gas in a manner that simulates the appearance of a woodburning fireplace. (g) "Paint(s)" means all exterior and interior house and trim paints, enamels, varnishes, lacquers, stains, primers, sealers, undercoatings, roof coatings, wood prese~watives, shellacs, and other paints or paint-like products. (h) "Paint solvent(s)" means all original solvents sold or used to thin paints or to clean up painting equipment. (i) "Pellet-fueled wood heater" means any woodbuming appliance that operates exclusively on wood pellets. (j) "Solid fuel" means wood or any other non-gaseous or non-liquid fuel. (k) "Treated wood" means wood of any species that has been chemically impregnated, painted or similarly modified to improve resistance to insects or weathering. 631445-1 Section 2. (1) "Waste petroleum product(s)" means any petroleum product other than gaseous fuels that has been refined from crude oil, and has been used, and as a result of use, has been contaminated with physical or chemical impurities. (m)"Woodburning appliance" means fireplace, wood heater, or pellet-fired wood heater or any similar device burning any solid fuel used for aesthetic or space heating purposes. 15.30.030 General Requirements It shall be unlawful to: (a) Install a woodburning appliance that is not one of the following: (1) a pellet-fueled wood heater, (2) an EPA certified wood heater, or (3) a fireplace certified by EPA should EPA develop a fireplace certification program. (b) Use any of the following prohibited fuels in a woodbuming appliance: (1) Garbage (2) Treated wood (3) Plastic Products (4) Rubber products (5) Waste petroleum products (6) Paints (7) Paint solvents (8) Coal (9) Glossy or colored papers (10) Particle board (11) Salt water driftwood 15.30.040 Enforcement Any person who plans to install a woodburning appliance must submit documentation to the City of South San Francisco Building Division demonstrating that the appliance is a pellet-fueled wood heater, an EPA certified wood heater, or a fireplace certified by EPA should EPA develop a fireplace certification program. Any person violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor and upon conviction shall be punishable as provided by law. Severability. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, 631445-1 paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. Section 3. Effective Date. In accordance with California Government Code Section 36937, this ordinance shall take effect and be in force on the thirty-first day after adoption. Section 4. Publication. Within fifteen days after the passage of this ordinance the City Clerk shall cause this ordinance or a summary thereof to be published once, with the names of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law. Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco, held the day of ,2003. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the ... day of, 2003 by the following vote: AYES' NOES: ABSTAIN: ABSENT: ATTEST: City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this ~ day of ., 2003. Pedro Gonzalez, Mayor 631445-I DATE: July 9, 2003 TO: HonOrable Mayor and City Council FROM: Jennifer A. Bower, Director of Human Resources SUBJECT: Resolution Approving Personnel Changes, including Classification Descriptions, Adjustments to Salary Schedules, and Changes in Unit Designations RECOMMENDATION Adopt a resolution approving personnel changes, including classification descriptions, adjustments to salary schedules, and/or changes to unit designations for the following positions: Construction Manager and Human Resources Analyst I/II. BACKGROUND During fiscal year 2002-03, a study was undertaken of several positions, resulting in recommended reclassifications, which included job title changes, adjustments to the salary ranges, and unit designation alteration. Below are the changes and attached are the Exhibits with the ranges of the salary schedule (Exhibit A) for each classification with a salary adjustment recommendation and the new or revised job specifications (Exhibits B). New Positions: ~ : Title Reason' Construction Manager ........................ Approve job specification, salary range, and unit designation (Mid-management). Recreation and Community Services Approve job specification, salary range, and unit designation (Mid-management). Manager ........................................ Position not yet filled. Revisions: Personnel Analyst ............................ Human Resources Analyst II ....... Personnel Technician ...................... Office Manager - Literacy Program Human Resources Analyst I ........ Administrative Assistant I ........... Recreation and Community Services Recreation and Community Coordinator ............................... Services Supervisor ..................... ',eason Reclass recommendation, no adjustment to :ompensation or unit designation-approve :lassification description. Reclass recommendation-approve salary range, :lassification description, and unit designation. Reclass recommendation; no new salary range, class description, or unit designation. Reclass recommendation; no new salary range, class description, or unit designation. By: r ~ F- J~nnif~r A. Bower Director of Human Resources Attachments M~cha~l A. Wilson City Manager City of South San Francisco Exhibit A Below are the proposed salary ranges for each of the classifications listed in the staff report in which a new salary range needs to be adopted. The salary changes would be effective the payperiod including July 1, 2003. Please note that these ranges are not inclusive of any COLAs already agreed-upon by their bargaining unit. In addition, these salary ranges may have some minor fine-tuning when entered into the payroll system. Construction Manager ............ Monthly salary range from beginning step of $5,113 to $6,218 Human Resources Analyst I... Monthly salary range from beginning step of $4,278 to $5,200 Recreation and Community Services Manager ............. Monthly salary range from beginning step of $5,708 to $6,940 JAB-07/01/03 F:~ile Cabin¢fiCity CouncflkBudg~t\03Budgct-PerskExhibit A.doc Exhibits B Attachments Proposed Class Descriptions for: 1. Construction Manager 2. Human Resources Analyst I/II 3. Recreation and Community Services Manager JAB-07/01/03 3:29 PM FSFile Cabinet\City Counefl~Buttget\03Budget-Pees~Exlfibit B.doc City of South San Francisco Human Resources Department Construction Manager Class Description Definition Under general supervision, manages, supervises, and participates in all phases of construction projects under the Capital Improvement Program and through agreements with private developers; and performs other related duties as assigned. Distinguishing Characteristics This single-position class is distinguished from other City technical engineering support classifications through its overall responsibility for the management and supervision of Public Works and sub-division construction projects. Typical and Important Duties 1. In accordance with established policy and standards, manages all elements of Department Capital Improvement projects, other assigned City projects and private construction projects. 2. Establishes cost estimates and schedules in connection with approved projects. 3. Reviews designs and specifications for purposes of constructability and Requests For Proposals for professional services. 4. Reviews professional service contracts prior to award for conformance with plans, timelines, costs and related matters. 5. Attends bid openings and preconstmction conferences. 6. Provides effective input on the selection of construction inspection staff. 7. Assigns and supervises inspections and trains staff in proper City procedures; as necessary performs inspections and attendant survey work. 8. As appropriate, approves contract change orders and ensures completion of changes. 9. Prepares periodic reports regarding the status of all projects. 10. Reviews inspection reports, approves progress payments and responds to and/or processes claims. 11. Responds to complaints, problems and questions from concerned parties and, as necessary, takes action to remedy them. 12. Maintains effective communications with other departments and City staff, contractors, other agencies and the community. 13. Performs other related duties as assigned. Job-related Qualifications Knowledge of: · Principles and practices of construction management and public works inspection. City of South San Francisco Construction Manager Class Description Page 2 · · · · Ability to: · Effectively manage construction projects including performing Materials, methods, and practices used in public works construction, including streets, gutters, sidewalks, drainage systems, underground lines, streetlights, and related facilities. Principles and practices of engineering design, specification and cost estimate preparation. Safety principles, practices, regulations, and procedures related to the work, including OSHA regulations. Applicable federal and state laws, codes, and regulations. Applicable mathematics. Principles of supervision, administration, and budget preparation. Basic computer systems and applications related to the work. overseeing Inspect construction projects to ensure compliance with plans and specifications. Accurately interpret, apply and explain applicable laws, codes, regulations, and ordinances. or administrative, liaison, payment processing, and record keeping functions. all · Acquire a thorough knowledge of applicable department policies and procedures and a working knowledge of related City policies, regulations, and procedures. · Select inspection staff and train staff in work procedures. · Assign, supervise, and review the work of contract inspection staff. · Provide technical engineering and project assistance to City staff. · Prepare designs, specifications and cost estimates in specified areas. · Review Requests for Proposals and submittals for adherence to established project specifications, standards, and related matters. · Make engineering calculations of quantities and grades; operate survey instruments. · Prepare concise and accurate reports, correspondence, change orders, specifications, and other written materials. · Communicate effectively in writing~ orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Establish and maintain effective relationships with those contacted in the course of work. · Develop good public relations. · Represent the City, the department, or the organizational unit effectively in meetings and in contacts with representatives of other agencies, City departments, private organizations, individuals, and the public. · Establish and maintain cooperative relationships with those contacted in the course of the work. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Work in a safe manner, following City safety practices and procedures and modeling correct safety practices; enforce adherence to safety policies and procedures; identify, correct, and report safety hazards. · Maintain confidentiality regarding sensitive information. Skill in · Using a personal computer and related software. City of South San Francisco Construction Manager Class Description Page 3 Experience and Training Any combination of experience and training that would provide the required 'knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Eight years of progressively more responsible technical engineering experience that includes at least four years of public works project inspections. Construction management, project engineering, or journey-level or above public works construction and maintenance experience may be substituted for the initial four years of experience, provided there is no substitution for the public works inspection experience. College-level coursework in an engineering or construction technology may also be substituted for the initial four years of experience on a year-for-year basis to a maximum of two years. However there may be either only work experience or education substitution. Training: Equivalent to graduation from high school supplemented by applicable technical engineering and inspection coursework. Completion of a Building Inspection Program is desirable. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, an appropriate valid California driver's license, and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist; climb ladders, stairs, and scaffolding; walk on rooftops; lift and carry 35 pounds; use standard office equipment, including a computer; vision to read a computer screen and printed materials, including maps and plans and to discern different colored materials; hearing and speech to communicate in person and over the telephone. Work Environment: Mobility to work in standard office environment or field setting; exposure to cold, heat, noise, outdoors, vibration, conf'med workspace, chemicals, explosive materials, vibration, mechanical hazards, electrical hazards, traffic, and work in attics and crawlspaces; walk on pitched and flat roofs. Ability to: Travel to different sites and locations; locations; drive safely to different sites and locations; maintain a safe driving record; maintain a neat and clean appearance; work extended hours or off-shift work for meeting attendance or participation in specific projects or programs, and take call during non-business hours. Approved: Revised Date: Former Titles: Abolished: Bargaining Unit: ADA Review: DOT: June 2003 Engineering Project Coordinator - June 2003, Senior Construction Inspector -June 2001 Mid-management 2003 No City of South San Francisco Construction Manager Class Description Page 4 Physical: Class 2 Status: Classified/Exempt EEOC Category: EF2kEJ3 Job Code: M690 ADA Documentation of Essential Duties 1. SDE 2. SDE 3. SDE 4. SDE 5. SAE 6. SAE 7. MAE 8. SAE 9. SDE 10. SDE 11. SAE 12. SDE s:\adrnin~:lass descriptions\public work~\eonstruction manager.doc City of South San Francisco Human Resources Department Human Resources Analyst I and II Series Class Description Definition Under general direction, conducts recruitments and exams, conducts classification reviews and compensation schedules, and performs special studies; performs a variety of routine and complex administrative technical and professional work in analyzing and administering various components of the City's Human Resources system, including job analysis, compensation analysis, applicant screening, examination, selection, labor relations, training, affn'mative action, benefits administration, employee relations; may direct the work of clerical staff and may supervise part-time or temporary employees; and does related work as required. Distinguishing Characteristics This series class specification defines and describes the two levels of professional work in the human resources analyst series. These classes are distinguished from the class of human resources technician in that the latter serves in a para-professional capacity and provides administrative support to the department. Human resources analyst is distinguished from director of human resources in that the latter is a department head responsible for the overall administration of the City's human resources program and supervises this class. Human Resources Analyst I is the entry level in the series. At this level, incumbents learn and perform professional human resources work under close supervision and are given assignments in specific terms that are subject to frequent review while in progress and upon completion. Assignments may be in any functional area of the department and require a basic knowledge of human resource principals and practices. The exercise of independent judgment and decision- making is within prescribed guidelines, and most contacts are internal within the city. Duties sometimes include providing work direction to support staff. Human Resources Analyst II is the experienced journey-level classification in the series. At this level, incumbents perform professional human resources work under moderate supervision subject to infrequent review while in progress and upon completion. Assignments can be quite varied and be in any functional area of the department and require a sound grounding in human resource fundamentals and the ability to independently solve human resource problems of moderate difficulty. Independent judgment is required and contacts are both internal with district staff and external with representatives of other agencies. Duties often include providing work direction to support staff. Human Resources Analyst I and II are flexibly staffed. Upon recommendation of the director of human resources, an incumbent Human Resources Analyst I may advance to Human Resources Analyst II after meeting the desirable qualifications for the higher level. City of South San Francisco Human Resources Analyst Series Class Description Page 2 Typical and Important Duties 1. Provides recruitment and selection services to all City departments, including: job analysis; test construction; test validation; and administers all components of the selection processes. 2. Researches and develops recruitment sources appropriate to the occupation and consistent with affirmative action practices. 3. Consults with hiring managers to obtain input on recruitment needs, selection methods, and examination content. 4. Confers with the Director on policy and procedural matters. 5. Conducts analyses of examination results for validation and related purposes. 6. Responds to questions and resolves appeals concerning examinations; refers unresolved issues to the Director. 7. Prepares reports, makes presentations and attends meetings in connection with the above duties. 8. Provides direction to clerical staff either on a project basis or in the absence of the Director. 9. Provides interpretations of and information concerning a variety of applicable policies, rules, programs, and labor agreements. 10. Assumes assignments in other departmental program areas. 11. As necessary, assists the Director in the review and implementation of programs, policies, and procedures. 12. Represents the department at meetings and, as necessary, at sessions of the Personnel Board. 13. Uses computerized information systems for analysis and related purposes. 14. Reviews proposals for new or revised classifications to determine appropriate salary grade assignment. 15. Participates in salary surveys to determine organization's market relationship. 16. Analyzes occupational data such as physical, mental, and training requirements of jobs and workers and develops written summaries such as job descriptions, job specifications, and lines of career movement. 17. Evaluates selection and placement techniques by conducting research or follow-up activities and conferring with management and supervisory staff. 18. Performs all other related duties as assigned. Job-related Qualifications Knowledge of: · Principles, techniques, and laws applicable to a variety of personnel programs practices. · Research techniques and practices including statistical concepts and methods. · Principles of organizational management and supervision. · Laws, regulations, municipal codes, ordinances, and resolutions relating to the human resources function. · Principles, practices, and concepts of human resources in a public agency setting. · Standard office administrative practices and procedures, including the use of standard office equipment. 5/22/2003 S:~,Admin\Class DescriptionsXI-IR~CIRA I-Il.doc City of South San Francisco Human Resources Analyst Series Class Description Page 3 · Business letter and report writing and the standard format for reports and correspondence. · Computer applications related to the work, including spreadsheet, word processing, and database applications. · Records management principles and practices. · Basic functions and activities of a City government. · Techniques for dealing effectively with the public and City staff, in person and over the telephone. · Principles of management, supervision, training, and employee development. Ability to: · Effectively conduct recruitment and selection activities; acquire a working knowledge of other departmental programs. · Acquire a thorough knowledge of policies and regulations of the department, City, and other applicable agencies. · Provide accurate interpretations of policies and regulations. · Prepare a variety of reports and analyses; maintain statistical records. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Analyze and interpret a variety of human resources programs, including comprehensive job requirements. · Establish and maintain effective working relationships with applicants, employees, City officials, labor unions and the general public. · Understand and follow instructions. · Perform technical, specialized, complex, and difficult analysis requiring the use of independent judgment. · Analyze issues and resolve administrative and procedural problems. · Establish, maintain, and research City and departmental files. · Make oral and written presentations and reports, including drawing conclusions and formulating recommendations. · Organize own work, set priorities, and meet critical deadlines; use initiative and independent judgment within established procedural guidelines; plan and organize responsibilities so that reports are produced in a timely and accurate manner; exercise independent judgment; and make sound decisions. Maintain confidentiality regarding sensitive information. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Work in a safe manner, following City safety practices and procedures; recognize and report safety hazards. · Learn and utilize job-related computer applications. · Direct the work of others on a project or day-to-day basis; train others in work procedures. Skill in: · Preparing and administering job descriptions, announcements, and examinations. · Analyzing human resource programs and systems. · Operating related tools and equipment. 5/22/2003 S:~Admin\Class D,scriptionsq-lRLl4_RA I-Il.doc City of South San Francisco Human Resources Analyst Series Class Description Page 4 · Word processing and database management with speed and accuracy sufficient to perform assigned work. · Rapid note taking and accurate transcription of own notes. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: · Human Resources Analyst I - None required · Human Resources Analyst II - Two years of progressively more responsible professional human resources experience. Training (all levels): A bachelor's degree from an accredited college or university with a major in business administration, public administration, or a related field. Substitution: for all classifications in the series, additional experience, beyond that noted above, in a professional or support capacity in a human resource office may substitute for the required education on a year-for-year basis. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, an appropriate, valid California driver's license, and a satisfactory driving record. · Some positions may be required to obtain and maintain certification as a Notary Public. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Work in a standard office environment, and in the field at times to conduct recruitment, testing, training, and benefits administration activities. Ability to: Travel to different sites and locations; locations; drive safely to different sites and locations; maintain a safe driving record; maintain a neat and clean appearance; work protracted and irregular hours and evening meetings or off-shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: July 1996 Revised Date: July 1997, June 2003 Former Titles: Personnel Analyst 5/22/2003 S:LMlmin\Class Descriptions~qR~qRA I-II.doc City of South San Francisco Human Resources Analyst Series Class Description Page 5 Abolished: PA abolished June 2003 Bargaining Unit: Mid-management ADA Review: 1994/95, 2003 DOT: No Physical: Class 3 Status: Classified/exempt EEOC Category: Job Code: HRA I M 700; HRA II M270 ADA Documentation of Essential Duties 1. SDE 2. SDE 3. SDE 4. SWE 5. SWE 6. SWE 7. iVIME 8. SDE 9. SWE 10. MME 11. MME 12. MME 13. SDE 14. OAE 15. MME 16. OAE SSAdmin\Class DeseriptionsXI-IR~-IR.A series.doc 5/22/2003 S:k~.dm~n\Class Descriptions~R\HRA I-ILdac City of South San Francisco Human Resources Department Recreation and Community Services Manager Class Description Definition Under administrative direction, performs responsible professional and technical work in administering, promoting, organizing, and managing comprehensive recreation and community services. Program responsibility may include: cultural arts, adult and youth sports, aquatics, facility operations and rentals, classes and special events, senior services, adult daycare, and childcare. Functional areas of responsibility may include department budget preparation and monitoring; risk management oversight; participation in city-wide emergency response; liaise/facilitate special interest groups and coordinate programs with other City departments; attend Cultural Arts Commission and Parks and Recreation Commission meetings; monitor department computer registration system; customer service implementation; and supervisory direction for full-time, part-time, and hourly staff; and does related work as assigned. Distinguishing Characteristics This single-position classification performs work in several functional areas and is distinguished by its core responsibility for managing programs and activities within the recreation division, in addition to administrative support for the department commissions and the department head. Work is performed under general direction and incumbents may provide direction for confidential employees, mid-management supervisors, and represented bargaining unit employees. Typical and Important Duties 1. Plans, organizes, supervises, evaluates, and administers one or more comprehensive recreation and community services programs, in addition to oversight of programs supervised program supervisors, as assigned. 2. Develops and implements goals, objectives, and priorities consistent wi,th departmental and City policies. 3. Maintains highest standards of customer service. 4. Provides input on policy matters. 5. Recruits, selects, trains, and supervises program staff, including conducting employee evaluations and recommending disciplinary actions. 6. Prepares and administers departmental budget including specifically one or more program budgets; monitors expenditures. 7. Gets together with individuals, community groups, school officials, and others to ensure that facilities, programs, and activities are meeting the changing needs of the community. 8. Responds to inquiries or requests for service from interested community groups and individuals. City of South San Francisco Recreation and Community Services Manager Class Description Page 2 9. Inspects and evaluates the adequacy of facilities and prepares recommendations for improvements. 10. Reviews and evaluates programs, program content, and service techniques. 11. Recommends changes in program staf£mg, objectives, policies, and procedures to ensure maximum effectiveness and efficiency. 12. Supervises and participates in the design, preparation, and distribution of publicity including press releases, brochures, pamphlets, flyers, and printed schedules. 13. Supervises the requisitioning and inventory of necessary materials, supplies, and equipment, and follows through on purchases. 14. Negotiates and manages contracts for a variety of special services. 15. Researches and prepares studies, reports, and memorandum on related subjects. 16. Assists in the preparation and administration of applicable federal, state, and county special project grants. 17. Researches and submits additional funding proposals for specialized programs. 18. Works with the community and other City departments and divisions on matters relating to park and recreation facility design and development. 19. Oversees and coordinates building and grounds maintenance services for specific sites. 20. Oversees the collection and recording of applicable program revenues. 21. Utilizes computers for word processing, spreadsheets, database management, and specialized recreation software. 22. Attends and serves as staff liaison for commission meetings, as assigned. 23. Serves as department head, as needed. 24. Performs related duties and responsibilities as assigned. Job-related Qualifications Knowledge of' · Recreation, cultural, human services, and social needs of the community. · Modem theories, techniques, and methods for planning and implementing a variety of recreation and human services programs through community participation. · Principles and practices of program administration, including budgeting, purchasing, and persolmel management. · Principles of supervision, evaluation, training, and employee development. · Principles and practices of public administration and human resources as applied to the work, including basic employee-relations concepts. · Design elements and concepts for developing and maintaining related facilities. · Safety and first aid methods. · Computer systems and their associated applications. Ability to: · Design, develop, and implement programs suited to the needs of the community. · Interpret and explain applicable City and departmental policies and procedures. · Supervise, train, and evaluate staff. · Develop, present, and administer the departmental budget as well as an assigned division. City of South San Francisco Recreation and Community Services Manager Class Description Page 3 · Analyze, interpret, apply, and explain City and departmental policies, procedures, and regulations. · Prepare complex reports and analyses; prepare clear, concise, and complete written reports. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Use English effectively to communicate in person, over the telephone, and in writing. · Use initiative and independent judgment with established policy and procedural guidelines. Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction. Represent the City and the depamnent effectively in contacts with staff from other agencies, City departments, and the public. Establish and maintain cooperative relationships with those contacted in the course of the work. Take a proactive approach to customer service issues. Make process improvement changes to streamline procedures. · Work in a safe manner, following City safety practices and procedures and modeling correct City safety practices and procedures; enforce adherence to safety policies and procedures; identify, correct, and report safety hazards. · Maintain confidentiality regarding sensitive information. · Demonstrate political awareness in the delivery of services as directed by governing commissions and City Council. Skill in: · Using a personal computer and associated applications. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Three years of progressively more responsible management experience in the delivery of recreation, leisure, or human services. Depending upon assignment, specialized training in the particular program area may be required. Training: A bachelor's degree from an accredited college or university with major coursework in recreation, education, public administration, or a related field. A master's degree or additional educational courses is desirable. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or the ability to obtain, an appropriate, valid California driver's license and a satisfactory driving record. · Possession of such licenses or certificates as may be required for the particular position. City of South San Francisco Recreation and Community Services Manager Class Description Page 4 Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office and/or field setting. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or work off-shift work for meeting attendance or participation in specific projects or programs. Approved: July 2003 Revised Date: Former Titles: Abolished: Bargaining Unit: Mid-management ADA Review: DOT: No Physical: Class 3 Status: Classified/exempt EEOC Category: Job Code: ADA Documentation of Essential Duties 1. SDE 2. SDE 3. OME 4. SDE 5. MDE 6. OAE 7. SDE 8. MWE 9. OAE 10. OAE 11. OAE 12. MME 13. OAE 14. OME 15. OAE 16. OAE 17. MWE 18. OAE 19. OAE 20. OAE 21. OAE 22. OAE s:XadminV:lass deseriptions~'csXdra~ rcs manager.doe RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING PERSONNEL CHANGES, INCLUDING CLASSIFICATION DESCRIPTIONS, SALARY RANGES AND UNIT DESIGNATIONS FOR SPECIFIED POSITIONS NOW, THEREFORE, the City Council does hereby resolve as follows: The classification descriptions, reclassifications, salary ranges, and unit designations for the following positions, as attached hereto, are hereby approved: 1. Construction Manager 2. Human Resources Analyst 11 3. Human Resources Analyst I 4. Recreation and Community Services Manager 5. Reclassifications as follows: Personnel Analyst to Human Resources Analyst 1I; Personnel Technician to Human Resources Analyst I; Office Manager Literacy Program to Administrative Assistant I; Recreation and Community Service Coordinator to Recreation and Community Service Supervisor. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk C:\positions6-11-03.res.doc DATE: July 9, 2003 TO: FROM: SUBJECT: Honorable Mayor and City Council Jennifer A. Bower, Director of Human Resources Amendment to Chapter 3.12 of the South San Francisco Municipal Code RECOMMENDATION Waive reading and introduce the ordinance, which amends Chapter 3.12 of the South San Francisco Municipal Code, to implement Council-approved position title additions, deletions, and/or changes. BACKGROUND/DISCUSSION The Municipal Code, Chapter 3.12 is updated during the budget process and periodically as positions are renamed, reclassified, developed, and/or deleted from the competitive and non-competitive service. During fiscal year 2002-03, a classification review was undertaken of several positions, resulting in recommended job rifles, job duties, and salary changes. As a result, the following additions, deletions, and changes to the Municipal Code are recommended. Add to the Municipal Code: Human Resources Analyst I .................................... Recreation and Community Services Manager ....... Reason Position added to the classified service as a result of a reclassification. Position added to the classified service as a result of a budget change in the Recreation and Community Services Department. Change in the Municipal Code: Personnel Analyst ...................... Haman Resources Analyst II .... Title change as a result of a reclassification. Engineering Project Construction Manager .............. Title change as a result of a Coordinator ................................ reclassification. JAB-07/01/03 F:Wile Cabinet\City Coun¢il~Budget\03Budget-Pers~Muni Code.doe Staff Report Subject: Amendment to Municipal Code, Chapter 3.12 Page 2 Delete from the Municipal Code: i ' Title ~ Reason office Manager- Literacy Program.'.' ................... Position deleted reclassification. as a result of a By: /' ,~ ~'~"" Approved: / ~ennifer A Bower / · Director of Human Resources City Manager JAB-07/01/03 FAFile CabinefiCity Couneil~Budget\03Budget-PersWIuni Code.doc ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3.12.010 SOUTH SAN FRANCISCO MUNICIPAL CODE OF THE The City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1. 1. SECTION 3.12.010 IS HEREBY AMENDED AS'FOLLOWS: SUBDIVISION (a)(1) 1. Add the position title of "Human Resources Analyst I 2. Add the position title of "Human Resources Analyst 11." 3. Delete the position title "Personnel Analyst." SUBDIVISION (a)(2) 1. Delete the position title "Office Manager - Literacy Program." SUBDIVISION (a)(4) 1. Add the position title of "Construction Manager." 2. Delete the position title "Engineering Project Coordinator." SUBDIVISION (a)(5) 1. Add the position title "Recreation and Community Services Manager." SECTION 2. SEVERABILITY In the event any section or portion of this ordinance shall be determined invalid or unconstitutional, such section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. SECTION 3. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days from and after its adoption. Introduced at a regular meeting of the City Council of the City of South San Francisco, held the day of ,2003. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the day of ,2003 by the following vote: AYES: NOES' ABSTAIN: ABSENT: ATTEST: City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this __ day of ,2003. C:\6-11 positon.ord.doc Mayor DATE: TO: FROM: SUBJECT: July 9, 2003 Honorable Mayor and City Council Director of Finance SUPPORT FOR A BALANCED APPROACH TO A STATE BUDGET RECOMMENDATION It is recommended that the City Council approve the attached two resolutions. The first supports a balanced approach for the Legislature in passing a State budget for 2003-04. Such an approach is consistent with policies set out by the League of California Cities. The second resolution grants the City Manager the authority to send letters and/or faxes to the Legislature on behalf of the City Council over the coming months for specific State budget proposals that meet certain criteria identified in this staff report. BA CKGROUNDfDIS CUSS ION The State is now late in meeting its constitutional deadline of June 15 for adoption of a State budget for 2003-04. The State budget is projected to be in deficit by $38 billion, and the Legislature is deadlocked due to three key elements. First, passage of a budget in California requires a 2/3 vote of the legislature, a requirement found in only a handful of other states. Second, the two political parties are not budging from their philosophical positions: Republicans are firm in not supporting a plan that would raise taxes, while Democrats are equally firm attempting to preserve health and social service programs from larger budget cuts. Third, the attempt to recall the Governor has appeared to have locked both parties into their positions even more than in prior years. Within this context, the Assembly Speaker and members of the Assembly, including South San Francisco's Assemblyman and former Mayor, Eugene Mullin, have asked cities to approve a resolution calling for a balanced approach to adoption of the State budget that .combines three elements: Tax increases Spending reductions Rolling over of some expenditures to future years via the selling of bonds to cover those expenditures for up to 5 years,' funded via temporary tax increases dedicated solely to the repayment of those bonds. Staff believes the balanced approach in the attached resolution makes sense for two reasons. First, it is consistent with the approach the City used over the past year to balance its budget, combining Staff Report Subject: Page 2 Support for a Balanced Approach to a State Budget both spending reductions with revenue increased. Second, the resolution supports keeping the Vehicle License Fee backfill flowing to local governments, and speaks of limiting the impact on local government of the ultimate budget solution to a one time reduction that would be limited to the proportion of State subventions to local government as a share of the State budget overall. The League of California Cities estimates that State General Fund assistance to cities in FY 2003-04 was $194 million, or about a quarter of 1% of total estimated State General Fund expenditure. Therefore, the League estimates that a proportionate cut to cities would be $52.85 million, or roughly a $90,000 impact to South San Francisco. This magnitude of cut to South San Francisco would be fair and could be absorbed without a significant impact on services. Staff therefore recommends approval of the Assembly sponsored resolution with two modifications suggested by the League of California Cities. Multi-Year Spending Limitations. Limit the growth in State spending during the repayment of the short-term debt. Expenditures would be limited to population growth, inflation and mandated caseload increases. Any available funds over the limit would be dedicated to debt retirement. Local Revenue Protection. In the Constitution, prohibit the legislature from taking local government revenue or shifting costs to local governments unless: (1) the Governor declares a fiscal emergency; (2) the legislature approves the plan by a 2/3 vote; and (3) the amount taken or shifted is fully reimbursed. By: ji~ Director of Finance Michael A. WilSon City Manager Attachment: Resolutions (2) RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION URGING THE CALIFORNIA LEGISLATURE TO USE A BALANCED APPROACH IN ADOPTING THE STATE BUDGET WHEREAS, the state of California is facing the worst budget crisis since the 1930s Great Depression, threatening the ability of state and local government to deliver essential services and threatening the long-term fiscal health of state and local government; and WHEREAS, counties and cities are in the midst of approving their own operating and capital budgets for the 2003-04 fiscal year and cannot adequately make decisions about the funding of local government services until the state budget is finalized; and WHEREAS, the state of California is facing a $38 billion deficit, and dramatic measures must be taken to reduce spending and protect state and local services; and WHEREAS, the city and county officials of California understand the interdependence of the fiscal condition of state government and local government; and WHEREAS, the financial condition of the state of Califomia is so serious that it is incumbent upon state leaders to both cut spending and enact temporary increases in revenues to avoid making future generations of Californians pay for the budget deficit; and WHEREAS, local officials have already taken measures to reduce local spending, but the failure to adopt a balanced budget could imperil local services; and WHEREAS, the boards of directors of the League of California Cities, California State Association of Counties and California Special Districts Association have endorsed a set of principles calling for a balanced approach to managing the state budget deficit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby that the following balanced budget principles be supported in the upcoming budget process: 1. Spending Cuts. Reduce the current estimated deficit through state spending reductions, minimizing federal fund loss where possible. 2. Short-term Borrowing. Finance part of the budget deficit over a period of up to 5 years through the issuance of short-term debt instruments, secured by temporary taxes that are dedicated solely to retiring the short-term debt. 3. Revenues for Deficit Reduction. Adopt a set of tax increases dedicated solely to retiring the short-term debt and the remaining structural deficit. 4. Reserve. Require a prudent reserve that could be accessed during economic shortfalls. 5. VLF Covenant. Keep the VLF covenant made to local governments, by activating the VLF trigger or continuing the state General Fund revenue backfill. 6. Local Government Reductions. Limit the local government share of overall budget reductions to a one-time amount not to exceed the proportion of state subventions to local governments as a percentage of the state general fund budget. 7. Multi-Year spending Limitations. Limit the growth in state spending during the repayment of the short-term debt. Expenditures would be limited to population growth, inflation and mandated caseload increases. Available funds over the limit would be dedicated to debt retirement. 8. Local Revenue Protection. In the Constitution, prohibit the legislature from taking local government revenue or shifting costs to local governments unless (1) the Governor declares a fiscal emergency, and (2) the legislature approves by a 2/3 vote, and (3) the amount taken or shifted is fully reimbursed. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a Regular meeting held on the day of __, 2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso's\6-11 suppert.bal.budget.res.doc ATTEST: City Clerk RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING THE CITY MANAGER TO SEND LETTERS AND OR/FAXES TO THE LEGISLATURE ON BEHALF OF THE CITY COUNCIL FOR SPECIFIC STATE BUDGET PROPOSALS INDICATED IN THE STAFF REPORT NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City authorizes the City Manager to send letters and or/faxes to the Legislature on behalf of the City Council for specific State budget proposals indicated in the staff report. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a Regular meeting held on the . day of __, 2003 by the following vote: AYES: NOES: AB STAIN: ABSENT: S :\Current Reso's\6-9-03state.budget.support.res.doc ATTEST: Ciw Clerk