HomeMy WebLinkAbout2003-07-23 e-packetAGENDA
REDEVELOPMENT AGENCY
CITY OF SOUTH SAN FRANCISCO
REGULAR MEETING
MUNICIPAL SERVICE BUILDING
COMMUNITY ROOM
JULY 23, 2003
7:00 P.M.
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting Agency
business, we proceed as follows:
The regular meetings of the Redevelopment Agency are held on the second and fourth Wednesday of
each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South
San Francisco, California.
Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please
complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk.
Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment.
California law prevents Redevelopment Agency from taking action on any item no~t on the Agenda
(except in emergency circumstances). Your question or problem may be referred to staff for investigation
and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive
action or a report. When your name is called, please come to the podium, state your name and address for
the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In
the event that there are more than six persons desiring to speak, the Chair may reduce the amount of time
per speaker to three (3) minutes. Thank you for your cooperation.
The Clerk will read successively the items of business appearing on the Agenda. As she completes
reading an item, it will be ready for Board action.
PEDRO GONZALEZ
Chairman
KARYL MATSUMOTO
Vice Chair
RICHARD A. GARBARINO, SR.
Boardmember
BEVERLY BONALANZA-FORD
Investment Officer
MICHAEL A. WILSON
Executive Director
JOSEPH A. FERNEKES
Boardmember
RAYMOND L. GREEN
Boardmember
SYLVIA M. PAYNE
Clerk
STEVEN T. MATTAS
Counsel
PLEASE TURN OFF CELL PHONES AND PAGERS
HEARING ASSISTANCE EQUIPMENT IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
PUBLIC COMMENTS
CONSENT CALENDAR
1. Motion to approve the minutes of the July 9, 2003 regular meeting
2. Motion to confirm expense claims of July 23, 2003
ADJOURNMENT
REGULAR REDEVELOPMENT AGENCY MEETING JULY 23, 2003
AGENDA PAGE 2
SPECIAL MEETING
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
CITY COUNCIL COMMUNITY ROOM
33 ARROYO DRIVE
JULY 23, 2003
7:02 P.M.
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the
State of California, the City Council of the City of South San Francisco will hold a Special Meeting
on Wednesday, the 23rd day of July, 2003, at 7:02 p.m., in the Municipal Services Building,
Community Room, 33 Arroyo Drive, South San Francisco, California.
Purpose of the meeting:
1. Call to Order
2. Roll Call
o
o
Public Comments - comments are limited to items on the Special Meeting
Agenda
Closed Session: Pursuant to Govermnent Code Section 54956.9(a),
existing litigation, Costco v. City of South San Francisco, and Aetna v.
City of South San Francisco
Adjournment
City/Clerk
AGENDA
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
REGULAR MEETING
MUNICIPAL SERVICE BUILDING
COMMUNITY ROOM
JULY 23, 2003
7:30 P.M.
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting
Council business, we proceed as follows:
The regular meetings of the City Council are held on the second and fourth Wednesday of each month at
7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San
Francisco, Califomia.
Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item,
please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the
City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public
comment. Califomia law prevents the City Council from taking action on any item not on the Agenda
(except in emergency circumstances). Your question or problem may be referred to staff for
investigation and/or action where appropriate or the matter may be placed on a future Agenda for more
comprehensive action or a report. When your name is called, please come to the podium, state your
name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5)
MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the
Mayor may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation.
The City Clerk will read successively the items of business appearing on the Agenda. As she completes
reading an item, it will be ready for Council action.
PEDRO GONZALEZ
Mayor
KARYL MATSUMOTO
Mayor Pro Tem
JOSEPH A. FERNEKES
Councilman
RICHARD A GARBARINO, SR.
Councilman
RAYMOND L. GREEN
Councilman
BEVERLY BONALANZA-FORD
City Treasurer
SYLVIA M. PAYNE
City Clerk
MICHAEL A. WILSON
City Manager
STEVEN T. MATTAS
City Attorney
PLEASE TURN OFF CELL PHONES AND PAGERS
HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
AGENDA REVIEW
PUBLIC COMMENTS
ITEMS FROM COUNCIL
· Community Forum
· Subcommittee Reports
CONSENT CALENDAR
1. Motion to approve the minutes of July 9, 2003
2. Motion to confirm expense claims of July 23, 2003
3. Resolution approving implementation of the City Treasurer's Investment Policy
4. Motion to adopt an ordinance amending S SFMC Section 3.12.010, to change, modify or
delete designated position titles
5. Motion to adopt an ordinance adding SSFMC Chapter 15.30, new construction or
replacement of wood burning appliances
6. Resolution awarding construction contract to Esquivel Grading & Paving Inc. for the
Westborough Boulevard Resurfacing Project in the amount of $571,675
7. Resolution approving agreement with South San Francisco Police Association
8. Resolution of Intention to approve an amendment to the contract with the California
Public Employees Retirement System (PERS) to provide Section 21354.5 (2.7% ~ 55
full and modified formula) for local miscellaneous members
9. Acknowledgement of proclamation issued: Inez Fitzgerald (retirement), July 18, 2003
ADMINISTRATIVE BUSINESS
10. Resolution approving the South San Francisco Conference Center FY 2003-04 budget
ADJOURNMENT
REGULAR CITY COUNCIL MEETING JULY 23, 2003
AGENDA PAGE 2
DATE:
TO:
FROM:
SUBJECT:
July 23, 2003
Honorable Mayor and City Council
City Treasurer
INVESTMENT POLICY
RECOMMENDATION:
It is recommended that the City Council approve a resolution implementing the City
Treasurer's Investment Policy per SB564, Chapter 783 of the Government Code of the
State of California.
BACKGROUND/DISCUSSION
The City Treasurer is required to bring the City's Investment Policy to the City Council annually
as a result of state legislation enacted in 1996. The investment policy follows the recommended
format set down by the California Municipal Treasurers' Association. The primary concept used
in this policy is the "Prudent Person Standard" which applies prudence, discretion, and
intelligence towards the management of City funds. The objective of this policy, which is more
commonly known as "SLY," is to maintain Safety, Liquidity and Yield. Only one change to last
year's policy is being recommended. It would exempt recurring wire transfers from the
requirement of a confirmation by a member of the Finance Department prior to execution. This
change is consistent with prudent internal controls.
Beverly Bona~tfiza-Ford /~
City Treasurel~
Appr°ved: M~ich~ e~l A ~~
City Manager
' Attachments:
Resolution
Investment Policy
Exhibit A
CITY OF SOUTH SAN FRANCISCO
STATEMENT OF INVESTMENT POLICY
INTRODUCTION:
The following statement is intended to provide guidelines for the "Prudent Person Standard" of
investment of the City's temporary idle cash and to outline the policies for an effective cash
management system.
Investments shall be made with judgment and care which persons of prudence and intelligence exercise
in the management of their own affairs considering safety of principal as well as probable income to be
derived.
The City's cash management system accurately monitors and forecasts revenues and expenditures
enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to obtain the
highest yield possible as long as investments meet the criteria established for safety and liquidity. This
investment policy includes all City funds except retirement, pension, or bond funds.
The investment policies and practices of the Treasurer of the City of South San Francisco are based
upon federal, state, and local laws as well as prudent money management. The primary objectives of
these policies are:
To assure compliance with all federal, state, and local laws governing the investment of
monies.
2. To maintain the principal of the City' s investments.
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To generate the maximum amount of investment income within the parameters of this
statement of investment policy.
To remain sufficiently liquid to meet all operating expenses that can be reasonably
anticipated.
TREASURER'S INVESTMENT OBJECTIVES:
SAFETY OF PRINCIPAL is the foremost objective of the investment policy. The
Treasurer shall seek to ensure that capital losses are avoided with each investment
transaction. The objective is to mitigate credit risk (the loss due to failure of the security
issuer or broker) and interest rate risk (the market value of the security in the portfolio
will fall due to changes in general interest rates).
LIQUIDITY is the second most important objective of the investment policy. It is
important that a portion of the portfolio contain investments, which can be easily
liquidated with minimal, or no risk to principal and/or interest. The longest maturity of
any investment shall be five years. The portfolio shall be structured so that sufficient
funds are readily available to meet all reasonably anticipated operating expenses.
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YIELD is the interest earned by the City Treasurer on monies invested. The City' s fund
shall be designed to attain a market-average rate of return (defined as the average return
on a three month U.S. treasury bill) through various economic cycles. Yield will be
considered only after the basic requirements of safety, liquidity, and credit quality have
been met.
AUTHORIZED INVESTMENTS:
The following list of investments is deemed prudent and acceptable by the government code of the State
of California and the Municipal Treasurers Association of the United States and Canada. This affords
the City a wide range of investment opportunities.
The City is governed by the California Government Code, Section 53600 et. seq. Within the context of
these limitations, the following investments are authorized:
U.S. TREASURY SECURITIES for which the faith and credit of the U.S. are pledged for the
payment of principal and interest.
OBLIGATIONS ISSUED BY AGENCIES OF THE UNITED STATES GOVERNMENT,
including the Government National Mortgage Association (GNMA), the Federal Farm Credit
Bank System (FFC), the Federal Home Loan Bank Board (FHLB), the Federal National
Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), and
the Tennessee Valley Authority (TVA).
BANKER' S ACCEPTANCES are bills of exchange or time drafts drawn on and accepted by a
commercial bank which are eligible for purchase by the Federal Reserve System. There is a
time limit (180 days) and a 20% limit of surplus money which may be invested in bankers
acceptances by municipalities. No more than $5.0 million may be invested in any one
institution.
COMMERCIAL PAPER must be of prime quality of the highest rating (P1 by Moody's or A1
by Standard and Poors). Eligible paper is limited to corporations organized and operating
within the U.S. and having total assets of at least $500,000,000. There are also limitations as to
the percent (15%) of the portfolio, the time of investment (270 days), and the dollar amount
invested in any one bank or corporation ($3.0 million).
CERTIFICATES OF DEPOSIT are not really considered investments in the true sense of the
word. They allow the City Treasurer to select the exact amount, the day of maturity, as well as
the exact depository. (There are penalties for withdrawal of funds prior to the original maturity
date.) Since time deposits are not liquid, no more than 20% shall be invested in this type of
investment for no longer than one year. Any investment over the $100,000 FDIC insurance
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shall be collateralized at 110% with United States Treasuries. No more than $5.0 million may
be placed in any one institution.
REPURCHASE AGREEMENTS (Repos) allow a purchase of securities by a local agency; by
agreement, the seller will repurchase the securities on or before a specified date and for a
specified amount. The maturity should not exceed ninety days. Repos should only be purchased
when a purchase agreement is executed with a bank in which the underlying U.S. Treasuries
pledged as security shall have a market value of at least 102% of the funds borrowed.
THE LOCAL AGENCY INVESTMENT FUND is a pooled fund managed by the state treasurer
whose permitted investments are identified in the government code. L.A.I.F. provides for
deposits up to a maximum of forty million dollars ($40,000,000). L.A.I.F. offers high liquidity
as deposits and withdrawals can be wired to and from South San Francisco on the same day,
provided the request is made before 10:00 A.M.
THE SAN MATEO COUNTY INVESTMENT FUND established for the benefit of local
agencies, is a pooled fund managed by the San Mateo County Treasurer. Various county monies
due local agencies are deposited in the fund rather than forwarded to the local agencies in check
form.
MUTUAL FUNDS are shares of beneficial interest issued by diversified management
companies, as defined by Section 23701 M of the Revenue and Taxation Code. To be eligible
for investment, these funds must strive to maintain a net asset value of $1.00 per share at all
times and:
a) Attain the highest ranking in the highest letter and numerical rating provided by not
less than two of the three largest nationally recognized rating services; or
b)
Have an investment advisor registered with the Securities and Exchange
Commission with not less than five years experience investing in the securities and
obligations, and with assets under management in excess of five hundred million
dollars; and
c)
Invest solely in those securities and obligations authorized by Sections 53601 and
53635 of the California Government Code. Where the City's Investment Policy
may be more restrictive than the State Code, the Policy authorizes investments in
mutual funds that shall have minimal investment in securities otherwise restricted
by the City's Policy. Minimal investment is defined as less than 5 percent of the
mutual fund portfolio.
Mutual fund investments shall not exceed 20% of the portfolio, with no more than 10% of the portfolio
invested with any one institution.
MEDIUM-TERM NOTES issued by corporations organized and operating within the United
States or by depository institutions licensed by the United States or any state and operating
within the United States. Notes eligible for investment under this subdivision shall be rated in a
rating category of "A" or its equivalent or better by a nationally recognized rating service
(Standard and Poors, Moody's, or Fitch). Purchases of medium-term notes may not exceed 10
percent of the agency' s surplus money nor to be invested for longer than five years. No more
than $2.0 million may be invested in a single issuer corporation.
DEPOSITORY SERVICES
Monies must be deposited in state or national banks, state or federal savings and loan associations, or
state or federal credit unions in the state of California. The monies may be in inactive deposits, active
deposits, or interest-bearing active deposits. The deposits in any institution cannot exceed the amount
of the bank's or savings and loan's paid up capital and surplus.
The bank, savings and loan, or federal credit union must secure the active and inactive deposits with
eligible government securities having a market value of at least 110% of the total amount of the
deposits.
QUALIFIED DEALERS AND INSTITUTIONS
The City shall transact business only with national or state-chartered banks, savings and loans, federal
credit unions, and registered investment securities dealers. The purchase by the City Treasurer of any
investments shall be purchased from an institution licensed by the state as a broker-dealer, a national or
state-chartered bank, a federal or state association, or a brokerage firm designated as a primary
government dealer by the Federal Reserve Bank.
The City Treasurer shall investigate all institutions who wish to do business with the City in order to
determine if they are adequately capitalized, make markets in securities appropriate to the City's needs,
and agree to abide by the conditions set forth in the investment policy of the City of South San
Francisco.
SAFEKEEPING AND CUSTODY OF SECURITIES
To protect against potential losses caused by the collapse of individual securities dealers, all securities
owned by the City, except for investments with LAIF, the San Mateo County Investment Pool,
Repurchase Agreements, CD' s, mutual funds, or Commercial Paper with maturities of ten days or less
shall be kept in safekeeping by a trust department of a third party bank acting as agent for the City under
the terms of a custody agreement executed by the bank and by the City. These funds will be held in the
City's name. All trades will be executed by delivery vs. payment (DVP). This ensures that securities
are deposited to the third party safekeeper prior to release of funds.
COLLATERALIZATION
Collateralization is required on two types of investments: certificates of deposit of over $100,000
(CD's) and repurchase agreements (Repos). The collateralization level must be at least 102% for Repos
and 110% for CD's.
4
AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The following institutions are approved by the City Treasurer to conduct business with the City:
1. L.A.I.F. (Local Agency Investment Fund)
2. San Mateo County Pool (automatic for tax monies)
3. Wells Fargo Bank
4. First Tennessee Bank
5. First National Bank of Northern California
At present the City Treasurer does not deal with individual brokerage companies.
Any broker/dealer/bank representative that the City purchases securities from, other than LAP and the
San Mateo County Pool shall be provided with an updated City Investment Policy on an annual basis.
They must sign a letter acknowledging they have received and read the Policy, that they agree to comply
with it, and that they will notify the City Treasurer within 24 hours of a ratings downgrade of any
Commercial Paper or Medium Term Corporate Notes the City has purchased through them.
ETHICS AND CONFLICTS OF INTEREST
There is a yearly mandated Form 700 issued by the state of California whereby all elected officials,
including the City Treasurer, must disclose all personal assets such as stocks, bonds, properties,
business entities, etc., in which said officials may be involved and which could create a conflict of
interest with the proper execution of their offices or impair their ability to make impartial decisions.
INTERNAL CONTROLS
The Treasurer is responsible for establishing and maintaining an internal control structure designed to
ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control of the
structure shall be designed to provide reasonable assurance that these objectives are met.
The Director of Finance shall establish a process for an annual independent review by an external
auditor to assure compliance with policies and procedures. The auditor shall meet with the City
Treasurer and propose possible needed changes to the investment policy and/or comment on the
diversification of the portfolio.
Management responsibility for the investment program is delegated to the elected City Treasurer who
shall be responsible for all investment transactions, the Deputy City Treasurer, appointed by the City
Treasurer, acts at the discretion and direction of the City Treasurer.
The City shall establish an investment oversight committee. The committee shall consist of the City
Treasurer, the City Manager, the Finance Director, and the Assistant Finance Director as his alternate.
The purpose of the committee is to:
· Review the portfolio on a quarterly basis to ensure compliance with the City's
investment policy and the requirements of the State of California.
5
· Make recommendations to Council to change the investment policy where appropriate.
Meet as needed to review the investment portfolio as a result of changes in the
marketplace or the economic position of any company or agency that affects the City' s
investments.
City Treasurer and Finance Director shall monitor ratings on Medium Term Notes on a monthly basis.
The City Treasurer will report on any recommendations and/or actions taken by the investment
oversight committee in her quarterly reports to the City Council.
REPORTING
The Treasurer shall present to the City Council a quarterly report showing the types of investments,
institutions of investment, dates of maturity, amounts of deposit, current market value for all securities,
rates of interest, and such data as may be required by the City Council. The State of California will be
supplied with yearly reports per the State Code.
WIRE TRANSFER CONFIRMATIONS
Due to the need to preserve segregation of duties and checks and balances, all non-recurring,
outgoing wire transactions initiated by the City Treasurer shall be confirmed by the bank with a
person within the Finance Department prior to the completion of that wire transfer.
Recurring/repetitive wire transactions, such as with LAIF, the County Investment Pool with the
City's account with its third party safekeeper (Bank of New York), or to meet regular debt service
payments, may be exempted provided that a list of recurring wire transfers is established with the
bank and that the list is approved by the City Treasurer and the Finance Director.
POLICY REVIEW
This investment policy shall be reviewed annually to ensure its consistency with the overall objectives
of safety of principal, liquidity, and yield. The policy should also be relevant to current law, financial
and economic trends, and should meet the needs of the City of South San Francisco.
Beverly B~al&nza-Ford //
City Treasurer, South San Francisco
BF:JS:rcf
DfiveF/Staff Reports/Trea Invest Policy 7-23-03
6
Staff Report
DATE:
TO:
FROM:
SUBJECT:
July 23, 2003
The Honorable Mayor and City Council
Steven T. Mattas, City Attorney
Adopt an ordinance amending Section 3.12.010 of the South San Francisco Municipal
Code to change, modify or delete designated position titles.
RECOMMENDATION:
Adopt an ordinance amending Section 3.12.010 of the South San Francisco Municipal Code to change,
modify or delete designated position titles.
BACKGROUND/DISCUSSION:
Council has previously waived reading and introduced the following ordinance. The Ordinance is now
ready for adoption.
AN ORDINANCE AMENDING SECTION 3.12.010 OF THE SOUTH SAN FRANCISCO
MUNICIPAL CODE TO CHANGE, MOD~Y OR DELETE DESIGNATED POSITION
TITLES
(Introduced 7-9-03 - Vote 5-0)
Steven T. Mattas, City Attorney
Michael A. Wilson, City Manager
Enclosure: Ordinance
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 3.12.010
SOUTH SAN FRANCISCO MUNICIPAL CODE
OF THE
The City Council of the City of South San Francisco does hereby ordain as follows:
SECTION 1.
1. SECTION 3.12.010 IS HEREBY AMENDED AS FOLLOWS:
SUBDIVISION (a)(1)
1. Add the position title of "Human Resources Analyst I
2. Add the position title of "Human Resources Analyst II."
3. Delete the position title "Personnel Analyst."
SUBDIVISION (a)(2)
1. Delete the position title "Office Manager - Literacy Program."
SUBDIVISION (a)(4)
1. Add the position title of"Construction Manager."
2. Delete the position title "Engineering Project Coordinator."
SUBDIVISION (a)(5)
1. Add the position title "Recreation and Community Services Manager."
SECTION 2. SEVERABILITY
In the event any section or portion of this ordinance shall be determined invalid or
unconstitutional, such section or portion shall be deemed severable and all other sections or
portions hereof shall remain in full force and effect.
SECTION 3. PUBLICATION AND EFFECTIVE DATE
This Ordinance shall be published once, with the names of those City Councilmembers
voting for or against it, in the San Mateo Times, a newspaper of general circulation in the
City of South San Francisco, as required by law, and shall become effective thirty (30) days
from and after its adoption.
Introduced at a regular meeting of the City Council of the City of South San
Francisco, held the __ day of ,2003.
Adopted as an Ordinance of the City of South San Francisco at a regular meeting of
the City Council held the __ day of ,2003 by the following
vote:
AYES'
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
As Mayor of the City of South San Francisco, I do hereby approve the foregoing
Ordinance this day of ,2003.
C:\6-11 positon.ord.doc
-Mayor
DATE: July 23, 2003
TO: The Honorable Mayor and City Council
FROM: Steven T. Mattas, City Attorney
SUBJECT: Adopt an Ordinance adding Chapter 15.30 (New Construction or Replacement of
Woodbuming Appliances) to Title 15 of the South San Francisco Municipal Code
RECOMMENDATION:
Adopt an Ordinance adding Chapter 15.30 (New Construction or Replacement of Woodbuming
Appliances) to Title 15 of the South San Francisco Municipal Code
BACKGROUND/DISCUSSION:
Council has previously waived reading and introduced the following ordinance. The Ordinance is now
ready for adoption.
AN ORDINANCE ADDING CHAPTER 15.30 (NEW CONSTRUCTION OR
REPLACEMENT OF WOODBURNING APPLIANCES) TO TITLE 15 OF THE SOUTH
SAN FRANCISCO MUNICIPAL CODE
(Introduced 7-9-0
By:~,
Steven ~
- Vote 5-0)
~attas,~y Attorney
Michael A W nager
Enclosure: Ordinance
ORDINANCE NO. __
AN ORDINANCE ADDING CHAPTER 15.30 (NEW
CONSTRUCTION OR REPLACEMENT OF WOODBURNING
APPLIANCES) TO TITLE 15 OF THE SOUTH SAN
FRANCISCO MUNICIPAL CODE
WHEREAS, the State Air Resources Board (ARB) adopted a particulate matter
(PM10) Ambient Air Quality Standard (AAQS) in December 1982, and levels for the
PM10 AAQS were selected pursuant to the California Code of Regulations Title 17
Section 70200 to protect the health of people who are sensitive to exposure to fine
particles; and
WHEREAS, research indicates that woodsmoke is a significant contributor to
PM10 levels that pose significant health risks; and
WHEREAS, the City Council of the City of South San Francisco desires to lessen
the risk to life and property from air pollution from woodburning appliances; and
WHEREAS, the City Council of the City of South San Francisco finds that the
proposed regulation will significantly reduce the increase in particulate emissions from
future installation and construction activities; and
WHEREAS, the City Council of the City of South San Francisco finds a need to
adopt regulations which apply to woodburning combustion emissions.
NOW THEREFORE, the City Council of the City of South San Francisco does
hereby ORDAIN as follows:
Section 1.
Chapter 15.30 Added. Chapter 15.30 is hereby added to Title 15 of the
South San Francisco Municipal Code as follows:
15.30.010 Applicability
This chapter shall apply within the limits of the City of South San
Francisco.
All woodburning appliances installed in new commercial buildings or new
residential units or woodbuming appliances being added to or replacing
woodburning appliances in existing commercial buildings or residential
units shall comply with this ordinance. "Commercial buildings" include,
but are not limited to hotels and restaurants.
Gas fireplaces shall be exempt from this ordinance. However, the
conversion of a gas fireplace to burn wood shall constitute the installation
of a woodburning appliance and shall be subject to the requirements of
this ordinance.
A woodburning appliance shall comply with this ordinance if (1) it is
reconstructed, (2) additions, alterations, or repairs are made to the
appliance that require opening up immediately adjacent walls, or (3) the
residential unit or commercial building in which the appliance is located is
renovated, and the renovation includes opening up walls immediately
adjacent to the appliance.
15.30.020 Definitions
For purposes of this chapter, certain terms used herein are defined as
follows:
a)
"Bay Area Air Quality Management District" means the air
quality agency for the San Francisco Bay Area as defined
in California Health and Safety Code section 40200.
b) "E.P.A." means the United States Environmental Protection
Agency.
c)
"E.P.A certified wood heater" means any wood heater that
meets the standards in Title 40, Part 60, Subpart AAA,
Code of Federal Regulations in effect at the time of
installation and is certified as labeled pursuant to those
regulations.
d)
"Fireplace" means any permanently installed masonry or
factory-built woodburning appliance, except a pellet-fueled
wood heater, designed to be used with an air-to-fuel ratio
greater than or equal to 35 to 1.
e)
"Garbage" means all solid, semi-solid and liquid wastes
generated from residential, commercial and industrial
sources, including trash, refuse, rubbish, industrial wastes,
asphaltic products, manure, vegetable or animal solids and
semi-solid wastes, and other discarded solid and semi-solid
wastes.
"Gas fireplace" means any device designed to burn natural
gas in a manner that simulates the appearance of a
woodburning fireplace.
g)
"Paint(s)" means all exterior and interior house and trim
paints, enamels, varnishes, lacquers, stains, primers,
sealers, undercoatings, roof coatings, wood preservatives,
shellacs, and other paints or paint-like products.
h) "Paint solvent(s)" means all original solvents sold or used
to thin paints or to clean up painting equipment.
i) "Pellet-fueled wood heater" means any woodbuming
appliance that operates exclusively on wood pellets.
j) "Solid fuel" means wood or any other non-gaseous or non-
liquid fuel.
k)
"Treated wood" means wood of any species that has been
chemically impregnated, painted or similarly modified to
improve resistance to insects or weathering.
1)
"Waste petroleum product(s)" means any petroleum
product other than gaseous fuels that has been refined from
crude oil, and has been used, and as a result of use, has
been contaminated with physical or chemical impurities.
m)
"Woodburning appliance" means fireplace, wood heater, or
pellet-fired wood heater or any similar device burning any
solid fuel used for aesthetic or space heating purposes.
15.30.030 General Requirements
It shall be unlawful to:
a)
Install a woodburning appliance that is not one of the
following: (1) a pellet-fueled wood heater, (2) an EPA
certified wood heater, or (3) a fireplace certified by EPA
should EPA develop a fireplace certification program.
Introduced and adopted at a regular meeting of the City Council of the City of
South San Francisco, held the __ day of ., 2003.
Adopted as an Ordinance of the City of South San Francisco at a regular meeting
of the City Council held the __
AYES:
NOES:
ABSTAIN:
ABSENT:
day of, 2003 by the following vote:
ATTEST:
City Clerk
As Mayor of the City of South San Francisco, I do hereby approve the foregoing
Ordinance this __ day of ,2003.
Pedro Gonzalez, Mayor
DATE: July 23, 2003
TO: The Honorable Mayor and City Council
FROM: Director of Public Works
SUBJECT: Westborough Boulevard Resurfacing Project, Federal Project No. STPL-5177(016)
Engineering File No. 51-13231-0202, Project No. ST-03-2, BID NO. 2336
RECOMMENDATION:
It is recommended that the City Council adopt a resolution awarding the construction contract for the
Westborough Boulevard Resurfacing Project, Federal Project No. STPL-5177(016), to Esquivel
Grading & Paving Inc., of San Francisco in the amount of $571,675.00.
BACKGROUND:
The City of South San Francisco applied for the Transportation Equity Act (TEA-21) and the Congestion
Mitigation and Air Quality Improvement Program (CMAQ) from the State to fund the resurfacing of
Westborough Boulevard (Skyline Boulevard - Junipero Serra Boulevard).
The project's major items of work involve the installation of new traffic loop detection system; the
replacement of damaged sections of sidewalk, curb and gutter; asphalt deeplift patching; AC surface milling
& wedge cutting; the resurfacing of the roadway pavement; and the reinstallation of signing, striping,
pavement markings, and the installation of new bike lanes on Callan Boulevard (King Drive - Westborough
Boulevard).
The Engineering Division advertised the subject project and opened bids on July 16, 2003. The following are
the bid results:
CONTRACTOR
BID AMOUNT
Esquivel Grading & Paving
San Francisco, CA
$ 571,675.00
Staff Report
To:
Re:
Date:
The Honorable Mayor and City Council
Westborough Boulevard Resurfacing Project
July 23, 2003
Page: 2 of 3
CONTRACTOR
BID AMOUNT
Top Grade Construction
Livermore, CA
$ 617,323.60
Ghilotti Construction
San Francisco, CA.
$ 623,005.00
O'Grady Paving, Inc.
Mountain View, CA.
$ 623,466.00
Ghillotti Bros., Inc
San Rafael, CA
$ 625,315.00
Granite Rock/Pavex Construction, Company
Redwood City, CA.
$ 645,459.00
G. Bortolotto Co., Inc.
San Carlos, CA
$ 664,303.90
Interstate Grading & Paving, Inc.
South San Francisco, CA.
$ 668,743.50
Esquivel Grading & Paving Inc., has worked with the City on previous projects. Staff has reviewed their
qualifications and references and found them to be satisfactory. The time allotted for this project is 40
working days. Staff recommends that the contract be awarded to Esquivel Grading & Paving Inc., in the
amount of $571,675.00. The following is a cost breakdown for the project budget:
Construction
Construction Contingency
Administration/Inspection
$ 571,675.00
$ 51,450.75
$ 42,875.00
Total $ 666,000.75
Staff Report
To:
Re:
Date:
The Honorable Mayor and City Council
Westborough Boulevard Resurfacing Project
July 23, 2003
Page: 3 of 3
FUNDING:
Funding for this project is included in the City of South San Francisco's 2003 - 2004 Capital Improvement
Program (CIP). The funds available for this project are the following:
STIP TEA-21 Grant Fund:
TDA Article 3 Grant Fund
Gas Tax Fund
Total Available
l_~ector of Public Works//
$ 444,000.00
$ 16,250.00
$ 240,050.00
$ 700,300.00
Approved~~~'~
ATTACHMENT: Resolution
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO
ESQUIVEL GRADING & PAVING INC. IN THE AMOUNT OF $571,675
FOR THE WESTBOROUGH BOULEVARD RESURFACING PROJECT
WHEREAS, staff desires to award the construction contract to the lowest responsible bidder,
Esquivel Grading & Paving Inc. in the amount of $571,675 for the Westborough Boulevard
Resurfacing Project; and
WHEREAS, funding for this project is included in the City of South San Francisco's 2003-
2004 Capital Improvement Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby awards a construction contract to Esquivel Grading & Paving
Inc. in the amount of $571,675 for the Westborough Boulevard Resurfacing Project.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a meeting held on the
_ day of ., 2003 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
S:\Current Reso's\7-23westborough.awd.doc
DATE:
TO:
FROM:
SUBJECT:
July 23, 2003
Honorable Mayor and City Council
Jennifer A. Bower, Director of Human Resources
Agreement between the City of South San Francisco and the South San Francisco Police
Association
RECOMMENDATION
Adopt a resolution authorizing the City Manager to sign an agreement extension with the South San
Francisco Police Association. This Unit is the association for approximately 80 sworn and civilian
employees, who are members of the Police Association and work in the Police Department.
BACKGROUND
After a few months of negotiations with the South San Francisco Police Association bargaining team,
agreement has been reached on an extension to the current contract. Based on Council's direction, a
salary program has been agreed upon, as well as benefit enhancements. The attached Exhibit smxm-~rizes
the proposed salary and benefit changes. A side letter agreement to the current Memorandum of
Understanding document will be prepared, subject to review and approval of the City Attorney, which
incorporates these agreed-upon terms and conditions of employment.
By:
. lflennifer A. Bower
Dire/~tor of Human Resources
Attachments Exhibit A
JAB-07/16/03
F:~File Cabinet~EERelations~Police\02-03 Discussions\Council~Final Resolution.doc
Exhibit A
Police Association Salary and Benefits
1. Extend the current agreement by 24 months, ending 12/31/2006.
2. Maintain all other provisions of the agreement except those listed below.
3. Continue to adjust compensation to the 60th percentile in each year of the extended agreement of
the City's customary comparison agencies using the City's standard total compensation salary
survey by the payperiod including 1/1 of each year of the agreement.
4. Eliminate all remaining paid family care leave hours by 1/1/04 (only miscellaneous unit members
still have this benefit).
5. Increase uniform allowance by $5.00 per month each year of the extended agreement on 7/1/05
and again on 7/1/06.
6. Modify miscellaneous employees retirement benefits to provide 2.7% PERS retirement formula at
age 55 formula by the payperiod including 12/31/03; employee to pay 1% employee PERS
contribution, consistent with other miscellaneous bargaining units.
7. Request an actuarial study for the 4th level survivor benefits for sworn members by 4/1/04. Once
the results are in, the City and the Association will meet to discuss how and by when the
association will pay for the increased PERS costs to add this enhanced benefit. The City will
request an actuarial study for the 4th level survivor benefits for civilian members by 4/1/04.
Once the results are in, the City and the Association will meet to discuss how and by when the
association will pay for the increased PERS costs to add this enhanced benefit for all
miscellaneous City employees.
RESOLUTION NO.__
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CAL]~FORNIA
A RESOLUTION AUTHORIZING AN AGREEMENT EXTENSION
WITH THE SOUTH SAN FRANCISCO POLICE ASSOCIATION
WHEREAS, staff desires approval of an ageement extension with the South San Francisco
Police Association; and
WHEREAS, the attached Exhibit A summarizes the proposed salary and benefit changes; and
WHEREAS, a side letter agreement to the current Memorandum of Understanding document
will be prepared, subject to review and approval of the City Attorney, which incorporates these
agreed upon terms and conditions of employment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby approves an agreement extension with the South San
Francisco Police Association.
BE IT, FURTHER RESOLVED that the City Manager is hereby authorized to execute the
agreement on behalf of the City of South San Francisco.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a meeting held on the
_ day of ,2003 by the following vote:
AYES'
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
S:\Current Reso's\7-23-03 Police.assoc.a~eement.res..doc
DATE:
TO:
FROM:
SUBJECT:
July 23, 2003
HonOrable Mayor and City Council
Jennifer A. Bower, Director of Human Resources
Resolution of Intention to Approve an Amendment the Contract Between the
Board of Administration, California Public Employees' Retirement System
(PERS), and the City Council, City of South San Francisco, to Provide Section
21354.5 (2.7 ~ 55 Full and Modified Formula) for Local Miscellaneous
Members
RECOMMENDATION
Adopt a resolution to amend the PERS Contract to provide for 2.7 ~ 55 full and modified
formula for local miscellaneous members.
BACKGROUND/DISCUS SION
During negotiations a few years ago with AFSCME, a change in the PERS benefit was agreed upon.
Miscellaneous employees (Operating Engineers, Teamsters, Police Association [for civilian
members], Mid-management, and Executive Management) are all considered one group by PERS.
Subsequently staff met and conferred with all other local miscellaneous bargaining units, and the
agreement reached with each was also to enhance the City's retirement system. The costs of these
enhancements are paid for by concessions with the various units and partially through the City's
compensation survey methodology.
With previous approval from Council, the City's plan was to modify its PERS contract to provide this
retirement formula once all the negotiations had concluded, with an implementation date to occur no
later than the payperiOd including December 31, 2003.
The City has completed its negotiations and has received all the necessary valuations and documents
from PERS. The prOcess from PERS requires that the City adhere to strict timelines. The timelines
are as follows:
Staff Report
Subject: Resolution to Amend PERS Contract
Page 2
TIMELINES
7/23/03
8/4 to 8/11/03
8~7~3
9~6~3
12/19m3
Adoption of Resolution of Intention.
Voting of All Miscellaneous Members. This is a secret ballot required by
Government Code 20474 for any benefit that requires an employee member
contribution.
Adoption of Final Ordinance (this date cannot be earlier than 20 days after
adoption of Resolution of Intention.
Effective Date of Ordinance (this date is 30 days following the date of
adoption of Final Ordinance).
Effective Date of CalPERS Amendment to Contract.
COSTS
Government Code Section 7507 requires that the future annual costs of the proposed contract
amendment be made public prior to the adoption of the final ordinance.
The City's actuarial rate for Local Miscellaneous Members is currently 4.150.
For the Local Miscellaneous Employees' Plan, the cost information is below:
1. Change in the Present Value of Benefits. $10,961,107
2. Change in the Accrued Liability. $7,311,590
3. Change in the City's rate. 4.990%
By:
f ~en~ifer A. Bower
Director of Human Resources
Approve~
IVl~ichael A. ~i~son
City Mana/g"er
Attachment: Exhibit A: Resolution
Exhibit B: Form CON-12, Certification of Governing Body's Action
Exhibit C: Form CON-12A Certification of Compliance with Government Code Section 7507
JAB-07/16/03
F:~File Cabinet\City Couneil~PERS ModificationsX2.7~PERS Resolution.doc
CALIFORNIA PUBLIC ~MPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Division
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229-2709
(888) CalPERS (225-7377)
CERTIFICATION OF GOVERNING BODY'S ACTION
I hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the
(governing body) of the
on
(date)
(public agency)
Clerk/Secretary
Title
PERS-CON-12 (rev. 1/96)
CALIFORNIA PUBLIL; EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Division
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA '94229-2709
(888) CalPERS (225-7377)
CERTIFICATION OF COMPLIANCE WITH
GOVERNMENT CODE SECTION 7507
I hereby certify that in accordance with Section 7507 of the Government Code
the future annual costs as determined by the System Actuary and/or the increase
in retirement benefit(s) have been made public at a public meeting of the
(governing body)
of the
on
(date)
Resolution / Ordinance.
(public agency)
which is at least two weeks prior to the adoption of the
Clerk/Secretary
Title
Date
PERS-CON-12A (rev. 1/96)
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING AN AMENDMENT TO THE
CONTRACT BETWEEN THE BOARD OF ADMINISTRATION,
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS),
AND THE CITY OF SOUTH SAN FRANCISCO TO PROVIDE
SECTION 213.54.3 (2.7 ~C~ `55 FULL AND MODIFIED FORMULA) FOR
LOCAL MISCELLANEOUS MEMBERS
WHEREAS, staff desires approval of an amendment to the contract between PERS and the
City of South San Francisco as attached hereto as Exhibit A; and
WHEREAS, with previous approval from Council, the City's plan was to modify its PERS
contract to provide this retirement fmTnula once all the negotiations had concluded, with an
implementation date to occur no later than the payperiod including December 31, 2003.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby approves an amendment to the contract between the Board of
Administration, California Public Employees' Retirement System (PERS), and the City of South San
Francisco to Provide Section 21354.5 (2.7 @ 55 Full and Modified Formula) for Local
Miscellaneous Members.
BE IT, FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City of South San Francisco.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a meeting held on the
_ day of ., 2003 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
S:\Current Reso's\7-23-03 PERS.contract.res.doc
CalPERS
EXHIBIT
California
Public Employees' Retirement System
AMENDMENT TO CONTRACT
Between the ,
Board of Administration
California Public Employees' Retirement System
and the
City Council
C~ty of South San Francisco
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective
September 1, 1945, and witnessed September 12, 1945, and as amended effective
September 1, 1949, December 1, 1953, January 1, 1960, January 1, 1963, February 1,
1967, January 1, 1968, January 1, 1969, November 1, 1973, April 19, 1974, January 21,
1977, November ~1~, 1977, December 19, 1980, August 23, 1985, January 23, 1987,
December 22, 1989, January 1, 1992, October 9, 1993, April 23, 1994, June 13, 1996,
May 11, 2001, November 22, 2002 and January 17, 2003 which provides for
participation of Public Agency in said System, Board and Public Agency hereby agree
as follows:
Paragraphs 1 through 12 are hereby stricken from said contract as executed
effective January 17, 2003, and hereby replaced by the following paragraphs
numbered 1 through 13 inclusive:
All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age" shall
mean age 55 for local miscellaneous members and age 50 for local safety
members.
o
Public Agency shall participate in the Public Employees' Retirement
System from and after September 1, 1945 making its employees as
hereinafter provided, members of said System subject to all provisions of
the Public Employees' Retirement Law except such as apply only on
election of a contracting agency and are not provided for herein and to all
amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a contracting
agency.
Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members);
b. Local Police Officers (herein referred to as local safety members);
Employees other than local safety members (herein referred to as
local miscellaneous members).
In addition to the classes of employees excluded from membership bY
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
PERSONS WHO ARE COMPENSATED ON AN HOURLY BASIS
WHO ARE EMOPLOYED JANUARY t, 1963 OR AFTER.
The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment before and not on or after the effective date of this
amendment to contract shall be determined in accordance with Section
21354 of said Retirement Law subject to the reduction provided therein for
Federal Social Security (2% at age 55 MOdified and Full).
The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment on or after the effective date of this amendment to contract
shall be determined in accordance with Section 21354.5 of said
Retirement Law subject to the reduction provided therein for Federal
Social Security (2.7% at age 55 Modified and Full).
The percentage of final compensation to be provided for each year of
credited prior and current service s a local safety member shall be
determined in accordance with Section 21362.2 of said Retirement Law
(3% at age 50 Full).
"LEASE DO NOT$1GN" vu , '
11.
Public Agency elected and elects to be subject to the following optional
provisions:
ac
Section 21571 (Basic Level of 1959 Survivor Benefits) for local
miscellaneous members only.
Section 21222.1 (One-Time 5% Increase - 1970).
repealed said Section effective January 1, 1980.
Legislation
c. Sections 21624 and 21626 (Post-Retirement Survivor Allowance).
Section 21024 (Military Service Credit as Public Service), Statutes
of 1976.
e. Section 20042 (One-Year Final Compensation).
Section 21573 (Third Level of 1959 Survivor Benefits) for local
safety members.
g. Section 20965 (Credit for Unused Sick Leave).
h. Section 21548 (Pre-Retirement Optional Settlement 2 Death
Benefit) for local fire members.
Public Agency, in accordance with Government Code Section 20790,
ceased to be an "employer" for purposes of Section 20834 effective on'
November 11, 1977. Accumulated contributions of Public Agency shall be
fixed and determined as provided in Government Code 'Section 20834,
and accumulated contributions thereafter shall be held by the Board as
provided in Government Code Section 20834.
Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members and local safety members of said
Retirement System.
Public Agency shall also contribute to said Retirement System as follows:
Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21573 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local safety members.
bo
A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
Co
A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to Cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
12.
Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
13.
Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B. This amendment shall be effe~:~ti'~e on the ~
BOARD OF ADMINISTRATION~:':~!:~
PUBLIC EMPLOYEES' RETIt~ENT SYSTEM
BY ?~, ...... BY
KENNETH W. MARZION}'CHIEF
ACTUARIAL & EMP~(~-'~ER SERVICES DIVISION
PUBLIC EMPLOY,,~.Es' RETIREMENT SYSTEM
day of
CITY COUNCIL
AMENDMENT ER# 0093
PERS-CON-702A (Rev. 8\02)
CITY OF SOUTH SAN FRANCISCO
PRESIDING OFFICER
Witness Date
Attest:
Clerk
INEZ FITZGERALD
WHEREAS, on July 1, 2003, Inez Fitzgerald retired as Executive Director of the
South San Francisco Housing Authority with over twenty-one years of dedicated service;
and
WHEREAS, Inez was hired as Executive Director on April 1, 1982; and
WHEREAS, prior to employment with the Housing Authority, Inez was the Assistant
City Clerk for the Town of Colma; and
WHEREAS, as Executive Director, Inez worked to develop, maintain and operate
housing projects and examine affordable housing issues, including unmet housing needs
of low income residents; and
WttEREAS, under the leadership of Inez, the Housing Authority of South San
Francisco was recognized by Housing and Urban Development Secretary Andrew Cuomo
as a "High Performer"; and
WHEREAS, the South San Francisco Housing Authority considered lnez to be co-
operative, prepared, capable of answering all questions and friendly to staff and tenants;
and
WHEREAS, for twenty years Inez has served as a Eucharistic Minister and twenty-
four years as a Confraternity of Christian Doctrine (CCD) instructor for Mater Dolorosa
Church; and
WHEREAS, playing piano, gardening and crocheting are among many of Inez's
leisure activities; and
WHEREAS, retirement plans for Inez include spending a'me with her grandchildren
and just enjoying life in general.
NOW, THEREFORE, the City Council of the City of South San Francisco does
hereby take great pride and pleasure in presenting this proclamation to Inez Fitzgerald for
all she has done for the South San Francisco Housing Authority, tenants and the citizens
of the City of South San Francisco.
Pedro Gonzalez, Mayor
Karyl Matsumoto, Mayor Pro Tern
Joseph A. Fernekes, Councilman
Richard A. Garbarino, Councilman
Raymond L. Green, Councilman
Dated: July 18, 2003
DATE
TO
FROM
RE
July 23, 2003
Honorable Mayor and City Council
Conference Center Executive Director
Conference Center Authority Fiscal Year 2003-2004 Budget
RECOMMENDATION
The Conference Center Authority (Authority) recommends that the City Council accept and
approve the Conference Center Fiscal Year (FY) 2003-2004 Budget.
BACKGROUND/DISCUSSION
The FY 2003-04 budget reflects a continuation of last year's programs and activities with
minimal capital projects. Operations revenue more appropriately reflects activity for the
coming year. The past year's operating revenue was negatively impacted by the continued
economic downturn, the continuing effects of September 11,2001, and the outbreak of the
war. Corporate market business was less than in previous years, and there were fewer
social events. However, there is more confirmed business booked now than there was last
year at this time. There is greater interest in dates and more requests for event proposals
as well. Staff continues to turn away business either because the Center is not large
enough or because there are no available dates. This is all indicative of a better year for
the Center.
Our marketing efforts continue with our presence at trade shows, sales trips, attendance
at industry events, participation with the South San Francisco hotels in response to
business leads, participation in Convention Bureau (both San Mateo County and San
Francisco) sponsored activities, and advertising in meeting planner publications. Our ad
schedule includes a program to assist in directing more users to our website. Our new site
was launched in early 2003, and the Request for Proposal feature has been well received
by the industry. Quite a few RFP's are received from users interested in booking the
Center. An important, new marketing tool is our recent selection by readers of Successful
Meetings magazine for the 2003 Pinnacle Award in the Conference Center category. This
mark of excellence is announced in August with all winners included in the Pinnacle
Awards directory. Many meeting planners use this directory for meeting site considerations
as they have an understanding of the quality represented by these award winners.
Honorable Mayor and City Council
July 23, 2003
Page Two
South San Francisco hotel occupancies finished FY 2002-03 at 57% - an improvement
over last fiscal year's occupancy of just under 51%. Although occupancies are showing
some growth, room rates are still Iow. It is anticipated that the growth in room rates will be
much slower than the growth in occupancy. FY 2003-04 occupancy is projected at 60.5%.
The FY 2003-04 budget includes a total revenue projection of $2,897,000 and a total
expenditure request of $2,613,114. The recently refinanced construction debt service will
reduce expenditures annually approximately $75,000. Also included in the FY 2003-04
budget is a capital project request of $41,500. The fund balance (approximately $1.1
million) continues to be healthy and indicates the Center is able to operate and pay its
expenses without General Fund subsidies. Enclosed is the budget document which
describes all the details as well as an explanation of the changes from last year's budget.
The Conference Center Authority recommends the Fiscal Year 2003-04 Budget to the City
Council for their review and subsequent approval. The Authority approved the budget at
their July 17, 2003, meeting. If I may answer any questions or clarify any information about
the B,~:lget, please let me know.
Conference Center
Executive Director
Enclosures: Resolution
FY 2003-04 Budget Document
DRAFT 7/23/03
RESOLUTION NO.__
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING THE CONFERENCE
CENTER FISCAL YEAR 2003-2004 BUDGET
WHEREAS, South San Francisco Municipal Code §2.78.010 et seq. requires that
the Conference Center budget be approved by the City Council; and
WHEREAS, the Conference Center Authority has conducted public meetings,
considered available public input, and reviewed the Fiscal Year 2003-2004 budget; and
WHEREAS, the Authority found that the budget represented the appropriate level
of expenditures for Fiscal Year 2003-2004 and recommended that the proposed budget
be approved by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco as follows:
1. The budget identified as the "Conference Center Fiscal Year 2003-2004
Operating Budget" in the amount of $2,897,000 in revenue and $2,613,114 in expenditures
is hereby approved by the City Council.
2. The budget identified as the "Conference Center Fiscal Year 2003-2004
Capital Improvement Budget" in the amount of $41,500 in capital expenditures is hereby
approved by the City Council.
3. Each budget category listed in Municipal Code §2.78.106 is funded to the
limits specified in the proposed budget.
4. The funds collected pursuant to Municipal Code §4.20.035 are hereby
appropriated to fund the Conference Center budget.
5. The City Manager and Finance Director are hereby directed and authorized
to make the specified funds available to the Conference Center.
6. Copies of the Conference Center budget shall be made available for public
review and inspection in the Offices of the City Clerk and Administrative Offices of the
Conference Center.
I hereby certify that the foregoing Resolution was regularly introduced and adopted
by the City Council of the City of South San Francisco at a meeting held on
the day of ,2003 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
SOUTH SAN FRANCISCO
CONFERENCE CENTER AUTHORITY
FISCAL YEAR 2003-2004 BUDGET
July 17, 2003
255 South Airport Boulevard
South San Francisco, California 94080
tel 650.877.8787 fax 650.877.5356
www. ssfconf.com
South San Francisco Conference Center
Fiscal Year 2003-04 Budget
Revenue and Expenditure Projections - All Sources
FY 03-04
Budget
Request
FY 02-03
Approved Year-End
Budget Proiection
Total Revenue
Total Expenditures
Surplus
$2,897,000
2,613,114,
$ 283,886
$2,952,193 $2,693,000
2,629,372 2,539,913
$ 322,821 $ 153,087
7/17/03
-1-
South San Francisco Conference Center
Fiscal Year 2003-04 Budget
Revenue Projections - All Sources
FY 03,04
Bud ~let Projection
roved Bud et
FY 02-03
Year-End Proiectlon
Conference Center
Operations
Transient Occupancy
Tax
Interest Income
1,180,000
1,691,000
26,000
1,345,000
1,565,193
42,000
Total 2,897,000 2,952,193
1,050,000
1,617,000
26,000
2,693,000
Expenditure Projections - All Sources
FY 03-04
Budget Request
FY 02-03
Aporoved Bud~let
FY 02-03
Revised Budget
Conference Center
Operations 1,693,114 1,633,933
Debt Service 456,000 532,139
Property Leases/Taxe: 464,000 463,300
Total 2,613,114 2,629,372
1,544,474
532,139
463,300
2,539,913
7/17/2003
-2-
South San Francisco Conference Center
Fiscal Year 2003-04 Budget
Revenue Projections-Conference Center Operations
Percentage of Change - FY2003-04 Budget to FY2002-03 Year-End Projection
FY 03-04 FY 02-03 FY 02-03
Budget Projection Approved Bud,qet Year-End Proiection
Rent 700,000 760,000 605,000
Food & Beverage 370,000 425,000 345,000
% Increase
Decrease
15.70%
7.25%
Event Services 110,000 160,000 100,000 10.00%
Total 1,180,000 1,345,000 1,050,000
12.38%
7/17/2003
-3-
South San Francisco Conference Center
Fiscal Year 2003-04 Budget
Expenditure Budget Conference Center Operations
Percentage of Change-FY2003-04 Budget to FY 2002-03 Year-End Projection
FY 03-04 FY 02-03 FY 02-03 % Increase
Budget Request Approved Budget Year-End Projection Decrease
Salaries/Benefits
Salades
Car Allowance
Workers' Compensation
Health, Dental, Vision
Pension, Medicare FiCA
Performance Incentive Program
678,988 657,932 657,932 3.2%
2,400 2,400 2,400 0.0%
2,900 3,511 3,200 -9.4%
156,297 127,398 117,000 33.6%
71,062 68,979 68,979 3.0%
20,000 20,000 3,000 566.7%
931,647 880,220 852,511 9.3%
Operations/Maintenance Services
Set Up/Tear Down Service
Janitodal Service
Transportation Service
Linen/Water Service
Temporary Event Labor
Electr/Plurn/HVAC Main. Service
Pest Control
Fire Extinguisher/Alarm Service
Landscape Service
Operation/Maintenance Supplies
Janitorial Supplies
Operations Supplies
90,000 80,000 84,000 7.1%
77,000 80,000 79,000 -2.5%
5,000 7,500 1,650 203.0%
13,000 22,000 16,000 -18.8%
30,000 30,000 32,000 -6.3%
22,000 22,000 16,000 37.5%
2,400 2,400 2,400 0.0%
2,900 2,500 1,600 81.3%
11,500 16,000 14,800 -22.3%
253,800 262,400 247,450 2.6%
9,000 9,000 7,500 20.0%
21,000 20,000 10,000 110.0%
30,000 29,000 17,500 71.4%
Marketing Services
Ad Production/Placement
Public Relations
Brochure/Folder Repdnts
Client Entertainment
Client Gifts
Booth Rental & Equipment Fee
Industry Event Registration
Group Incentive Rentals
139,000 145,250 145,800 -4.7%
5,000 5,000 5,124 -2.4%
5,500 5,500
3,500 3,500 3,500 0.0%
12,000 12,000 11,176 7.4%
11,000 12,000 10,500 4.8%
4,250 4,250 4,000 6.3%
15,000 20,000
195,250 207,500 180,100 8.4%
Meeting Travel/Dues/Memberships
Dues/Memberships
Meeting Travel Expense
Legal/Professional Services
Legal Services
Professional Services
5,250 5,250 5,250 0.0%
10,000 11,500 8,000 25.0%
15,250 16,750 13,250 15.1%
7,500 7,500 4,000 87.5%
30,150 37,000 33,500 -10.0%
37,650 44,500 37,500 0.4%
7/17/2003
-4-
Expenditure Budget Conference Center Operations Detail
Percentage of Change-FY2003-04 Budget to FY 2002-03 Year-End Projection
FY 03-04 FY 02-03 FY 02-03
Budget Request Approved Budget Year-End Projection
% Increase
Decrease
AuditJPayroll Services
City Finance Services
General Insurance
Proper~y insurance
Liability Insurance
13,050 12,250 12,350 5.7%
11,760 6,000 6,000 96.0%
9,690 8,479 8,479 14.3%
11,717 16,834 16,834 -30.4%
21,407 25,313 25,313 -15.4%
Bank Charges/Bad Debt
Bank Charges
Bad Debt
16,000 18,000 12,000
6,000 6,000
33.3%
Office Machines/Publication/Supplies
Postage/Rental Equipment
Office Machines
Computer Supplies
Publication
Office Supplies/Water
Postage
Printing
Utilities
Gas/Electric
Telephone/Long Distance
Water
22,000 24,000 12,000 83.3%
7,800 8,000 7,800 0.0%
22,000 2,500 1,800 1122.2%
500 500 100 400.0%
4,000 4,000 4,000 0.0%
6,000 7,000 5,500 9.1%
40,300 22,000 19,200 109.9%
6,000 5,000 7,000 -14.3%
80,000 75,000 79,500 0.6%
28,500 19,000 28,500 0.0%
6,500 5,000 6,300 3.2%
115,000 99,000 114,300 0.6%
1,693,114 1,633,933 1,544,474
9.6%
7/17/2003
-5-
South San Francisco Conference Center
Fiscal Year 2003-04 Budget
Capital Improvement Budget
Install New Drain in South Entryway to Center
and Repair Settling Curbs at Disabled
Parking Stalls
Identify and Repair Water Leak in Floor in Administrative
Office
Replace Two Hold Open Door Hardware for Salons
E & F Entrances
$14,000
25,000
2,500
Total
$ 41,500
7/17/03
-6-
South San Francisco Conference Center
Fiscal Year 2003-04 Budget
Fund Balance/Designated/Undesignated Reserves
Fund Balance 6/30/02 per Audit
Plus Projected FY 2002-03 Surplus
Less FY 2002-03
Capital Expenditures
Projected Fund Balance 6/30/03
Plus Projected FY 2003-04 Surplus
Less FY 2003-04 Capital Expenditures
Projected Fund Balance 6~30~04
$1,063,956
153,O87
(43,816)
1,173,227
283,886
(41,500)
$1,415,613
Designated Reserves*
Projected Undesignated Reserves
Projected Fund Balance 6130104
$5O0,OOO
915,613
$1,415,613
*Designated Reserve Categories
Capital Improvements
Insurance
Debt Service
Contingencies
Total
$100,000
100,000
150,000
150,000
$500,000
7/17/03
-7-
SOUTH SAN FRANCISCO CONFEREN~. ,.;ENTER
Salary Schedule effective July 1,2003
1 2 3 4 5
Sales Assistant (Crystal Nieto)
Hourly 19.10 20.08 21.08 22.11 23.22
Semi-Monthly 1,655.36 1,739.89 1,826.89 1,915.99 2,012.60
Monthly 3,310.72 3,479.78 3,653.77 3,831.99 4,025.20
Sales Manager (Teresa Martinez)
Houdy 21.06 22.34 23.45 24.64 25.88
Semi-Monthly 1,824.98 1,936.18 2,032.43 2,135.22 2,242.68
Monthly 3,649.96 3,872.36 4,064.85 4,270.43 4,485.35
Director of Sales (Dean Grubl)
Houdy 25.88 27.20 28.39 29.96 31.45
Semi-Monthly 2,242.68 2,357.61 2,460.83 2,596.83 2,725.79
Monthly 4,485.35 4,715.23 4,921.67 5,193.67 5,451.57
Security Officer (3) (Tully Mortenson, Puipui Matau, Conrado Zulaybar)
Hourly 11.24
Semi-Monthly 974.31
Monthly 1,948.61
Security Supervisor (Tofa C Talauat)
Houdy 15.33
Semi-Monthly 1,328.60
Monthly 2,657.20
Facility Service Coordinator (Austin Middleton)
Hourly 15.52 16.30 17.12 17.96 18.86
Semi-Monthly 1,345.43 1,412.74 1,483.60 1,556.23 1,634.18
Monthly 2,690.86 2,825.49 2,967.21 3,112.47 3,268.36
Facility Service Manager (Jorge Cruz)
Hourly 21.59 22.65 23.79 24.98 26.22
Semi-Monthly 1,871.55 1,962.79 2,061.99 2,164.73 2,272.79
Monthly 3,743.11 3,925.57 4,123.97 4,329.46 4,545.58
Business Services Asst. (Part Time) (Carolyn Tam)
Hourly 14.95 15.69 16.47 17.29 18.15
Semi-Monthly 1,295.75 1,360.23 1,427.39 1,498.44 1,573.35
Monthly 2,591.51 2,720.46 2,854.78 2,996.88 3,146.70
Business Services Coordinator (Earsie Johnson)
Houdy 15.52 16.29 17.12 17.96 18.86
Semi-Monthly 1,345.43 1,411.86 1,483.60 1,556.23 1,634.18
Monthly 2,690.86 2,823.72 2,967.21 3,112.47 3,268.36
Director of Facility Services (Ted Luff)
Hourly 29.05 30.50 32.02 33.62 35.31
Semi-Monthly 2,517.25 2,643.03 2,775.00 2,914.06 3,060.21
Monthly 5,034.51 5,286.06 5,550.01 5,828.13 6,120.42
Controller (Faina Vinarskaya)
Houdy 27.96 29.37 30.83 32.38 34.00
Semi-Monthly 2,423.23 2,545.10 2,671.69 2,805.84 2,946.61
Monthly 4,846.45 5,090.19 5,343.38 5,611.68 5,893.21
Executive Director (Sandra O'Toole)
Hourly 55.23
Biweekly 4,418.40
Monthly 9,573.20
Sales Assistant
[email protected]
10116
Sales Manager
[email protected]
10116
Director of Sales
[email protected]
411
Security Officer (3)
[email protected][email protected]
12@1~8.61
Security Supervisor
[email protected]
711
711
Facility Service Coordinator
[email protected]
Facility Service Manager
[email protected]
7/1
Business Services Asst. (Part Time)
([email protected]+22@ 1572.35)/2 8/1
additional $1400.
Business Services Coordinator
[email protected] 11116
Director of Facility Services
[email protected]
411
Controller 5/1
[email protected][email protected]
Executive Director
[email protected]
9/1
Total
48,302.40
53,824.32
65,418.96
23,383.32
23,383.32
23,383.32
31,886.40
39,220.32
54,~6.96
20,193.29
39,220.32
73,445.04
67,901.64
114,878.40
678,988.01
7/17/2003
-8-
SOUTH SAN FRANCISCO
CONFERENCE CENTER AUTHORITY
FISCAL YEAR 2003-2004 BUDGET
Explanations of Changes
July 17, 2003
255 South Airport Boulevard
South San Francisco, California 94080
tel 650.877.8787 fax 650.877.5356
www. ssfconf.com
Revenue and Expenditure Projections - All Sources - Page 1 and 7
A surplus of revenue over expenses in the amount of $283,886 is projected. This
contributes to the fund balance and provides for capital improvements.
Revenue Projections - All Sources - Page 2 and 3
Conference Center Operations - 12.4% increase over FY 2002-03 year-end projections.
The downturn in the economy, the effects of the war, and the continued effects of
September 11, 2001, had a major impact on the FY 2002-03 revenue, particularly in the
corporate market. The FY 2003-04 projections reflect an improvement in the number of
bookings.
Transient Occupancy Tax - An annual occupancy rate of 60.5% is projected. It is
anticipated that FY 2002-03 year-end occupancies will be approximately 57%. The market
has begun to move slowly upward in occupancy; but recovery in hotel room rates is
expected to move at a slower pace. Currently there are 3063 guest rooms in 30 hotels in
South San Francisco.
Interest Income - Lower interest rates impacts this category.
Overall increase in total revenue from FY 2002-03 year-end projection - 7.6%
Expenditure Projections - All Sources - Page 2
Conference Center Operations - 9.6% increase over FY 2002-03 year-end projections,
Please see the Operations Detail section for explanations.
Debt Service - The recently refinanced debt service has resulted in a reduction in this
category.
Property Leases/Taxes - Amounts reflect a continuation budget.
2.8% increase over FY 2002-03 year-end projection.
Expenditure Projections - Conference Center Operations Pages 4 and 5
Salaries/Benefits - Detail on Page 8
Salaries for all staff except the Executive Director have been increased by 2.2% which
represents a cost-of-living adjustment based on CPI. The Performance Incentive Program
for the three Sales positions is the same as last year's program only based on the new
revenue projections.
7/17/03
South San Francisco Conference Center
Fiscal Year 2003-04 Budget
Explanations of Changes - Page 2
Operations/Maintenance Supplies - Funds are budgeted to completely change out all light
bulbs in the Center; this is a project that was not required in FY 2002-03. In addition,
purchase of coffee mugs and other small kitchen items have been moved to this category
from our capital budget at the request of the auditors. Uniform shirts will be purchased this
year for some staff positions.
Marketing Services - The advertising schedule this year contains most of the publications
utilized last year with advertising dollars shifted to search engine priority programs for the
Center's website. Our brochure will require a reprint this year and some modifications will
be made to the website.
City Finance Services - The increase more accurately reflects the actual charge for the
administrative services provided by the City.
Office Machines, Computer Supplies, etc. - The increase reflects the computer upgrades
and equipment moved to this category from our capital budget at the request of the
auditors.
All Other Operating Categories - A continuation budget is reflected in all other operating
categories.
9.6% increase over FY 2002-03 year-end projection.
Capital Improvements Budget - Page 6
Minimal projects are required for the FY 2003-04 fiscal year.
W17~3