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Home My WebLink About2002-02-27 e-packetAGENDA REDEVELOPMENT AGENCY CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM FEBRUARY 27, 2002 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meetings of the Redevelopment Agency are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the Chair may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. EUGENE R. MULLIN Chairman PEDRO GONZALEZ Vice Chair RAYMOND L. GREEN Boardmember BEVERLY BONALANZA FORD Investment Officer MICHAEL A. WILSON Executive Director JOSEPH A. FERNEKES Boardmember KARYL MATSUMOTO Boardmember SYLVIA M. PAYNE Clerk STEVEN T. MATTAS Counsel PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS CONSENT CALENDAR 1. Motion to approve the minutes of the February 13, 2002 regular meeting 2. Motion to confirm expense claims of February 27, 2002 PUBLIC HEARING 3. Consideration of Precise Plan Modification (PP-00-040/Mod 1) to allow a four-story, 115 room hotel in place of an approved five-story, 145 room hotel, at 550 Gateway Boulevard; Owner: Sri Krishna Enterprises; Applicant: Holiday Inn Express Item continued from the January 23 and February 13 meetings; public hearing open Request item be continued off-calendar. ADJOURNMENT REGULAR REDEVELOPMENT AGENCY MEETING FEBRUARY 27, 2002 AGENDA PAGE 2 Redevelopment Agency S taft Report DATE: February 27, 2002 TO: Redevelopment Agency Members FROM: Director of Economic and Community Development SUBJECT: Holiday Inn Express - Precise Plan to replace an approved five-story, 145-room hotel with a four-story, 115-room hotel on a two-acre site located at 550 Gateway Boulevard, in the Gateway Specific Plan Zone District. Address: Applicant: Case Nos.: 550 Gateway Boulevard Vijay Patel; SRI Krishna Enterprises, owner PP-00-040/Mod 1 & ND-97-086 (Certified 1/98) RECOMMENDATION: It is recommended that the Redevelopment Agency continue the matter off calendar. DISCUSSION: The applicant has requested this item be continued off calendar. By: Marty Van D~yn, Director ~ ~'/ Michael A. Wilson Economicyd Community Development City Manager ATTACHMENT: Letter from Applicant VIJA~ PATEL GSOGl~G194 02/1S/02 12:09pm P. 002 Sd Krishna Enterprises 300 Oateway Blvd. South San Francisco, Ca 94080 City of South San Francisco P.O. Box 711 South San Francisco, Ca 94083 February 15, 2002 Dear Susie Calkin: I want to ask that the City of South San Francisco hold my application to build a Holiday Inn Express at 550 Gateway Blvd. I would like to continue off Calendar until we have made a final decision on what we are going to do. Do to the economic down turn, it has been difficult for us to justify the development of the hotel and are investigating other avenues in which we may be able to build this hotel in a more efficient manor. I do apologize that this application has been dragging on and I promise that once we make our decision, we will move swiftly. Thanks You Vijay Patel AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM FEBRUARY 27, 2002 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the Mayor may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. EUGENE R. MULLIN Mayor PEDRO GONZALEZ Mayor Pro Tem JOSEPH A. FERNEKES Councilman RAYMOND L. GREEN Councilman KARYL MATSUMOTO Councilwoman BEVERLY BONALANZA FORD City Treasurer SYLVIA M. PAYNE City Clerk MICHAEL A. WILSON City Manager STEVEN T. MATTAS City Attorney PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS · Recognition of Leadership Academy Graduates - Director of Human Resources Bower · Update on RCN and AT&T - Finance Director Steele · Bay Area Water Users Association - Mr. Art Jensen AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Community Forum · Subcommittee Reports CONSENT CALENDAR 1. Motion to approve the minutes of the February 13, 2002 regular meeting 2. Motion to confirm expense claims of February 27, 2002 3. Resolution authorizing submittal of HOME request for funding to San Mateo County for affordable housing development in the amount of $500,000 4. Resolution approving Memorandum of Understanding between the City of South San Francisco and the International Association of Firefighters (IAFF) ADMINISTRATIVE BUSINESS 5. Resolution awarding contract to ECS Imaging, Inc. for LaserFiche, a computerized document imagining system, in the amount of $24,908 ADJOURNMENT REGULAR CITY COUNCIL MEETING FEBRUARY 27, 2002 AGENDA PAGE 2 StaffReport DATE: TO: FROM: SUBJECT: February 27, 2002 The Honorable Mayor and City Council Director of Economic and Community Development Application for HOME Funding to San Mateo County RECOMMENDATION: It is recommended that the City Council 1. Adopt the attached Resolution authorizing staff to request $500,000 in HOME funds from the San Mateo County HOME Consortium for funds available through the HOME Investment Partnership Act. Adopt the attached Resolution appointing Norma Fragoso, Housing and Economic Development Manager, as the City's representative to the HOME Project Review Committee. BACKGROUND: The Home Investment Partnership Act authorized by Congress in 1991 under the N~tional Affordable Housing Act provides a source of federal financing for a variety of affordable housing projects. The City of South San Francisco is a participating jurisdiction in the San Mateo County HOME Consortium and is therefore eligible to apply for funding from the fiscal year 2002 HOME allocation. For fiscal year 2002, the San Mateo County HOME Consortium has $1,745,000 available for housing. The HOME Project Review Committee is comprised of representative from the participating jurisdictions and the County of San Mateo. The role of the Committee is to review the HOME application it receives and make funding recommendations to the San Mateo County Board of Supervisors. DISCUSSION: The City is reviewing several potential opportunities to create new affordable housing or rehabilitate existing housing in the Downtown. Among the options being studied is the purchase and/or rehabilitation of a single-room occupancy (SRO) hotel in the downtown, potential new housing development on City owned property, or the purchase and rehabilitation of existing substandard housing within close proximity of downtown. Although plans are conceptual at this time, staff believes it will be able to pursue one or more of these options and successfully create or improve affordable housing in the downtown. The cost to complete a project will depend on the scope and magnitude of the project that proves to be most STAFF REPORT TO: Honorat,,e Mayor and City Council SUBJECT: Application for HOME Funding to San Mateo County DATE: February 27, 2002 Page 2 feasible. Feasibility factors includes whether the City will be able to identify sufficient funds to complete the project, the cooperation and participation of private property owners, the appropriateness of the project for the downtown, and the approval of the City Council for such a project. It is estimated that any downtown housing project the City pursues will cost between $750,000 and several million dollars. Obtaining a HOME allocation of $500,000 will be a significant first step in addressing the funding issues. HOME funds would be supplemented with Redevelopment Agency Housing Set-Aside and Community Development Block Grant (CDBG) funds. However, because HOME funds are awarded through a competitive process open to cities, nonprofit agencies, and for- profit developers throughout the County, there is no guarantee that the City's application will be funded. Without HOME funds the City would have to limit the scope of the projects it considers. HOME Proiect Review Committee. Norma Fragoso, the City's Housing and Community Development Manager has served as the City's representative to the HOME Project Review Committee since the inception of the HOME Program. Continuing to have Ms. Fragoso on the Committee will ensure that the City's interests are represented on the Committee. Her knowledge and ability to analyze housing projects is also valuable to the Committee in reviewing projects countywide. CONCLUSION: It is recommended that the City Council adopt the attached resolutions authorizing staff to request $500,000 in HOME funds from the San Mateo County Consortium and to appoint Norma Fragoso to the HOME Project Review Committee. If funded, a HOME allocation will help the City bring additional needed affordable housing to the downtown. By: Marty Van Duy~) Director Economic and Community Development Approved: Michael A. Wilson City Manager MAW:MVD:NF:AFS Attachment: I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ., 2002 by the following vote: AYES: NOES: AB SENT: ATTEST: \LMULDER\VGATTRELLkfile cabinet\Current Reso's~2-27HOME.funding.res.doc City Clerk RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING STAFF TO REQUEST $500,000 IN HOME FUNDS FROM THE SAN MATEO COUNTY HOME CONSORTIUM FOR FUNDS AVAILABLE THROUGH THE HOME INVESTMENT PARTNERSHIP ACT AND APPOINTING NORMA FRAGOSO, HOUSING AND ECONOMIC DEVELOPMENT MANAGER AS THE CITY'S REPRESENTATIVE TO THE HOME PROJECT REVIEW COMMITI'EE WHEREAS, the HOME Investment Partnership Act authorized by Congress in 1991 under National Affordable Housing Act provides a source of federal financing for a variety of affordable housing projects; and WHEREAS, the City of South San Francisco is a participating jurisdiction in the San Mateo County HOME Consortium and is therefore eligible to apply for funding from the fiscal year 2002 HOME allocation; and WHEREAS, for fiscal year 2002, the San Mateo County HOME Consortium has $1,745,000 available for housing; and WHEREAS, it is recommended that the City Council authorize staff to request $500,000 in HOME funds from the San Mateo County Consortium and to appoint Norma Fragoso to the HOME Project Review Committee; and WHEREAS, if funded, a HOME allocation will help the City bring additional needed affordable housing to the downtown. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes staff to request $500,000 in HOME funds fi.om the San Mateo County HOME Consortium for funds available through the HOME Investment Partnership Act and appoints Norma Fragoso, Housing and Economic Development Manger as the City's representative to the HOME Project Review Committee. DATE: TO: FROM: SUBJECT: February 27, 2002 Honorable Mayor and City Council Jennifer A. Bower, Director of Human Resources Agreement between the City of South San Francisco and the International Association of Firefighters, Local 1507 RECOMMENDATION Adopt a resolution authorizing the City Manager to sign an agreement with the South San Francisco Chapter of the International Association of Firefighters, Local 1507. BACKGROUND After several months of contract negotiations with the South San Francisco Firefighters Association, an understanding has been reached on a new contract. A salary program has been agreed upon, as well as some changes to working conditions and benefits. The attached Exhibit A summarizes the proposed salary and benefit changes. A new Memorandum of Understanding document has been prepared, reviewed, and approved by the City Attorney, which incorporates all terms and conditions of employment previously approved by the City Council. By: Director of Human Resources Micha~n City Manager Attachments: Exhibit A JAB-02/13/02 F:Wile CabinetXEERelations~FF~l Negotiations\CouncilWinal Resolution.doc Exhibit A Firefighters Association Salary and Benefits 1. Agreement - Five-year.agreement from 7/1/01 through 6/30/06. 2. PERS Retirement enhancement - Provide 3% at age 50 retirement benefit in the payperiod including 12/1/02. 3. PERS Modifications - Conduct an actuarial study at the beginning of fiscal year 2003 for Pre- retirement Optional Settlement 2 Death Benefit. 4. Compensation - Adjust salaries maintaining same level of spread between classifications. Effective 7/1 of each year for COLAs and retroactive to 7/1 of each year for surveys with the surveys being conducted on or near 8/1 of the survey year. · Year 1 - Adjust to the average of the survey agencies (5.84%). Year 2 - Adjust to the 60th percentile of survey agencies. · Year 3 - Adjust salaries by market movement of survey agencies. · Year 4 - Adjust to the 60t~ percentile of survey agencies. · Year 5-4% COLA 5. Paid Family Care Leave - Reduce paid family care leave for 56-hour employees to 24 hours beginning the payperiod including 1/1/02, and eliminating all paid family care leave with the payperiod beginning 1/1/03.40-hour employees leaves are 12 hours beginning 1/1/02 and all are eliminated by 1/1/03. 6. 2/4 schedule - set up trial program for 2/4 schedule to review 12 months after implementation with implementation date approximately 3/1/02. 7. Add code enforcement duties side letter to review after 12 months. 8. 40-hour assignments - EMS Coordinator and Fire Inspectors working 40-hour workweeks will have leaves based on 40 hour employees, similar to what is already in agreement for EMS Coordinator with one exception for flexible work schedules language. Compensatory time will be available up to 70 hours with restrictions noted. 9. Eliminate Life Insurance and Accidental Death and Dismemberment Insurance in order to maintain dental insurance at current levels. 10. Provide option for retirees to purchase dental benefits. 11. Grandfather in current fire inspector employees for educational incentive, and modify educational incentive benefit for fire inspector classification. 12. Language - add discipline provision. 13. Language - modify language in the following areas: · Holiday Compensation. · Extending probation. Vacation selection. · Bereavement Leave. · Absence Verification. · Add Fire Apparatus Engineer to classified service. · Adjust Pregnancy Disability Leave and Childcare Leave to be consistent with law. Adjust MOU format, such as grouping like sections together. JAB-0Z/I 3/02 F:Wile Cabinet'~EERelationsXlAFF~01 NegotiationsK2ouncilXFinal Resolution.doc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE SOUTH SAN FRANCISCO CHAPTER OF THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1507 WHEREAS, staff recommends the City enter into an agreement with the South San Francisco Chapter of the International Association of Firefighters, Local 1507; and WHEREAS, a new Memorandum of Understanding document has been prepared, reviewed, and approved by the City Attorney, which incorporates all terms and conditions of employment previously approved by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes a contract with the South San Francisco Chapter of the International Association of Firefighters, Local 1507. BE IT, FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement on behalf of the City of South San Francisco. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ __ day of ,2002 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk F:\file cabinet\Current Reso's\firefighters.agreement.res.doc StaffReport , DATE: TO: FROM: SUBJECT: February 27, 2002 Honorable Mayor and City Council Doug Hollis, Director of Information Technology APPROVAL OF A RESOLUTION AWARDING A CONTRACT TO ECS IMAGING, INC. FOR COMPUTERIZED DOCUMENT IMAGING SOFTWARE: LASERFICHE RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to sign a contract with ECS Imaging, Inc. to install and train staff on LaserFiche Software. BACKGROUND/DISCUSSION Over a year ago staff identified the need to computerize City documents. A project team was formed consisting of representatives from several departments. A needs assessment was conducted and several software vendors were contacted. Each vendor presented demonstrations of the software they would provide. The project team determined that the software presented by ECS Imaging, Inc. best met the needs of the City. A contract was created and preparation was made to move forward with training and implementation. The cost of the software contract is $24,908. The LaserFiche software will assist in the process to scan, store, retrieve, print, search, and email; it will also create a compact disc for activity associated with local government. The software will directly benefit City staff and the community by providing a central location for document information, and it will reduce paper flow. The "Web" portion of the software, not purchased at this time, would allow public access to information, and the posting of Council agenda and minutes. Several vendors were asked to provide quotes for the software, training and installation. The following bids were received: VENDOR BID AMOUNT ECS Imaging, Inc. Riverside, CA $ 24,908.00 IKON $ 27,586.25 Sacramento, CA L.R. Hines Roseville, CA $ 28,455.00 Staff Report Subject: (ECS Imaging, Inc. - LaserFiche document imaging) Page 2 Staff has reviewed the qualifications and references of the low bidder and found them to be satisfactory. ECS is a member of the LaserFiche Winners Circle and has won several awards. Installation and training is expected to take place on April 1st and 2na in the City Clerk's office. The following is a breakdown of the project budget: LaserFiche sof~vare (ECS) Hardware & operating system Cabling Contingent $ 24,908 $ 40,000 $ 2,000 $ 7,500 TOTAL $ 74,408 FUNDING This project is funded for $75,000 in the CIP budget year 01-02. By: ~~ ~~/~ Douglas 1~. Hollis Director of Information Technology Approved: City Manager RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING A CONTRACT WITH ECS IMAGING, INC. WHEREAS, staff recommends the City enter into an agreement with ECS Imaging, Inc. in the mount of $24,908 for computerized document imaging software; and WHEREAS, the LaserFiche sof~ware will help to scan, store, retrieve, print, search, email and created a compact disc for activity associated with Local Government; and WHEREAS, this project is funded for $75,000 in the Fiscal Year 2001-2002 Capital Improvement Program budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes a contract with ESC Imaging, Inc. in an amount not to exceed $24,908. BE IT, FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement on behalf of the City of South San Francisco. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of ,2002 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk F:~ile cabinctSCurrent Rcso's~contract. ECS.rcs.doc