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HomeMy WebLinkAbout2005-05-23 e-packetSPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 CITY HALL CONFERENCE ROOM 400 GRAND AVENUE MONDAY, MAY 23, 2005 6:00 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Monday, the 23rd day of May 2005, at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: 1. Call to Order 2. Roll Call 3. Public Comments - comments are limited to items on the Special Meeting Agenda Review bids for new Fire Station 61 Adjournment City/Clerk SP. AGENDA ITEM #4 DATE: TO: FROM: SUBJECT: May 23, 2005 Honorable Mayor and City Council Marty Van Duyn, Assistant City Manager NEW FIRE STATION 61 - BID SUMMARY RECOMMENDATION It is recommended that the City Council review the bid summary and available funding, and provide direction to City staff on the selection of either a sole bid alternate or any combination of bid alternates in anticipation of contract award on May 25, 2005. BACKGROUND/DISCUSSION On May 11 and May 12, 2005, the City received construction bids for the new Fire Station 61. Attached is the bid summary which includes the base Bid (Fire Station only), Bid Alternate 1 (Fire Administration), Bid Alternate 2 (Second Floor Terrace), and Bid Alternate 3 (Ambulance Bay). Based on the submitted bids, the total cost of construction (Base Bid plus all Alternate Bids 1-3) is $4.2 million. When staff last discussed funding for the Fire Station improvements in a study session with Council, staff had identified $1.0 million available in the existing CIP and another $1.8 million (for a total of $2.8 million) in Downtown Redevelopment (RDA) funding. A total of $4.2 million is now needed if all phases are funded, and funding has been identified as follows: the $1.0 million in the existing CIP, the $1.8 million from the Downtown RDA, and an additional $1.4 million from the Downtown RDA. Since the time the CIP budget was adopted last June, a development agreement has been executed with Slough Estates, which commits Slough to paying for a pump station improvement east of 101. Execution of the agreement will now allow the City to disencumber approximately $1.4 million RDA dollars that had been budgeted in the CIP for that pump station. As the Council prioritizes funding of these improvements, staff wishes to remind the Council that if the Redevelopment Fiscal Merger does not go through for some reason, and if the PUC Land Purchase is to remain the priority for funding, staff projections suggest that no other major, non- Housing Redevelopment projects will be able to be undertaken by the Agency in the next 3-5 years. As of the writing of this report, staff is still completing discussions with the County on the fiscal impact to the County as a result of the Redevelopment fiscal merger. Staff Report Subject: NEW FIRE STATION 61 - BID SUMMARY Date: May 23, 2005 Page 2 of 3 Approved: '~,,.~ ,, ~ B~. ~agel City Manager Attachment: Bid Summary Staff Report Subject: NEW FIRE STATION 61 - BID SUMMARY Date: May 23, 2005 Page 3 of 3 BID SUMMARY FIRE STATION 61 MAY 11 &12, 2005 Item No. Project Scope and Description Base Bid Amount Base Bid with Alternate Bid 1 Amount Base Bid with Alternate Bid l& 2 Amount Base Bid with Alternate Bid 1, 2 & 3 Amount (Fire Station ) (Fire Admin) (2nd Fl Terrace) (Ambulance Bay) 1 $ 176,425.00 Architectural & Engineering Fees Construction Management $ 480,577.00 2 Construction Cost 3 Construction (Base Bid) $ 2,066,610.00 4 5 6 7 Bid Alternate 1 - Fire Administration Area Bid Alternate 2 - 2nd Floor Terrace Area Bid Alternate 3 - Ambulance Bay Area Construction Contingency $ 543,528.00 $ 100,000.00 ] Other Construction Cost 9 10 11 City Cost (Design, RFP, Coordination) City Cost (Construction Administration) Information Technology Furniture, Fixtures & Equipment $ 40,000.00 $ 50,000.00 $ 100,000.00 $ 100,000.00 Estimated Total Cost $ 3,113,612.00 $ 79,728.00 $ 251,417.00 $ 100,000.00 I $ 100,000.00 $ 3,8s7,140.0015 3,936,868.00 $ 4,188,28s.001