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HomeMy WebLinkAboutMinutes 2019-04-08 @3:00MINUTES SPECIAL MEETING OF THE SCHOOL DISTRICT LIAISON STANDING J O COMMITTEE OF THE CITY COUNCIL cQtip P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 None. Meeting will be held at: CITY MANAGER CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA MONDAY, APRIL 8, 2019 3:00 p.m. Call to Order. TIME: 3:02 p.m. Roll Call. PRESENT: Mayor Matsumoto, Councilmember Nagales, President Baker, and Trustee Lujan Agenda Review. Public Comments. Bob Richardson expressed concern about the playing field conditions in the parks. He suggested posting signs in all the parks directing residents to the SeeClickFix application to report issues. Mr. Richardson also suggested removing the infield lip from the City's baseball fields. Matters for Consideration Motion to approve the Minutes for the meeting of December 7, 2018. Mayor Matsumoto and Superintendent Moore noted some discrepancies on the December 7, 2018 minutes they would like corrected. Motion — Trustee Lujan / Second — President Baker to approve the Minutes from the meeting of December 7, 2018. Unanimously approved by roll call vote. 2. Expansion of Before and After School and Summer Childcare Programs 2a. Expansion of Buri Buri Before and After School Program. (Sharon Ranals, Parks and Recreation Director) Parks & Recreation Director Ranals provided an update on the expansion of the Buri Buri Before and After School Program. She stated Parks & Recreation were proposing an additional fifty (50) children at Buri Buri and the budget amount was approximately $225,000 with the City taking a loss of about $49,000 on the proposal based on the level of subsidy that's provided to the community that fees do not cover. City Manager Futrell added the City voluntarily subsidized about $1,000 a child for all the after school programs. 2b. Request to Expand Ponderosa Before and After School Program. (Dr. Shawnterra Moore, Superintendent) Superintendent Moore provided an update on the School District's request for additional support to expand the Ponderosa Before and After School Program. City Manager Futrell confirmed meeting with Superintendent Moore regarding the expansion and stated the moving costs were between $5,000 and $7,000. Parks & Recreation Director Ranals stated the Ponderosa expansion was very similar to the Buri Buri expansion although the capacity of the portal would be forty (40) children with the revenue being slightly less. She was concerned over the improvements needed for the Foxridge Elementary portable such as a ramp and perhaps a new roof. President Baker asked whether the $5,000 to $7,000 moving costs didn't include renovation and utilities. Superintendent Moore confirmed those where additional costs the School District would need to incur. Parks & Recreation Director Ranals recommended a backup plan in the event the portable would not be installed on time to guarantee a space for the children. President Baker queried how long it would take for utilities connection. Superintendent Moore stated one (1) to two (2) months. PUBLIC COMMENTS Molly Levinson, resident, emphasized the importance of the after school care program and looked forward to the expansion of the additional forty (40) slots for the upcoming school year. Joe Cappello, resident, appreciated the work the City and South San Francisco School District was doing for the community and looked forward to the expansion of the after school care program. Yvette Yambao-Wacher, resident, commended the transparency from the City and South San Francisco School District to residents and appreciated the work to expand the after school care program. City Manager Futrell suggested setting a drop dead date to give parents plenty of notice in the event the project would not be completed on time for the new school year. Parks & Recreation Director Ranals recommended July 1, 2019 as the drop dead date to have the portable in place. Pre School SCHOOL DISTRICT STANDING COMMITTEE MEETING APRIL 8, 2019 MINUTES PAGE 2 Director Armanino suggested licensing the multi -use room (MUR) and moving the kids to the new portable once completed that way parents would know now if there would be space for their kids. President Baker questioned the difficulty of transferring the MUR license to the portable once completed. Pre School Director Armanino replied they would simply just increase the capacity and require the same paperwork as the MUR. City Manager Futrell advised Parks & Recreation Director to add this as the FY 2019 Budget in anticipation of this project with the concurrence of the School District Liaison Standing Committee. Mayor Matsumoto is not opposed to the project but asked that members be mindful of the timing on the meeting time. 2c. Extended Day Program for SSFUSD STEAM Summer School Program. (Sharon Ranals, Parks and Recreation Director) Parks & Recreation Director Ranals stated the item also went to the City Council on February 27, 2019 as a standalone mid -year budget item for the current fiscal year and was approved. She updated the committee that Parks and Recreation would be providing the extended day component of the School District STEAM Summer School Program. Parks & Recreation Director Ranals advised Parks & Recreation would submit for reimbursement with the grant reimbursing the City for the staff costs. Ballfields. 3a. Request for update on construction of Buri Buri School sports field; community access to Parkway Middle School; and status of SSFUSD Field reservation system to ensure priority for co-sponsored community groups. (Mark Nagales, City Council) Councilmember Nagales stated the City Council approved $1,000,000 in January to replace two play fields at Buri Buri School including improvements in grading, drainage, natural turf, new dugouts, bleachers and netting for the sports field. He advised Parks & Recreation would maintain the field with part of the agreement would be for the School District to formalize and approve a revised use policy for the use of the fields by April 1. Councilmember Nagales asked for the status of the policy. He queried for the status on Parkway Middle School for allowing other sports teams to use it. Assistant Superintendent Ted O advised the School District had a board meeting on March 28 where the board members were given an update on the Buri Buri School sports field. He stated the construction documents had been completed and construction beginning between June to December. Assistant Superintendent O where rejected which caused a delay in construction by two months. He advised the field should be ready by early 2020. Assistant Superintendent O provided a brief update on the Parkway Middle School field. He stated the field was currently used by the JV varsity team. Assistant Superintendent O advised Marco Lopez, Principal at Parkway Middle School, had approved for baseball to be played at the field during the summer. SCHOOL DISTRICT STANDING COMMITTEE MEETING APRIL 8, 2019 MINUTES PAGE 3 Assistant Superintendent O provided an update on the SSFUSD Field reservation system. He stated SSFUSD and City staff met to discuss ways of improving the field reservation process for fields and the theater. Assistant Superintendent O advised that staff came to an agreement on the process that worked for both sides. Superintendent Moore confirmed SSFUSD and City staff had done a great job in resolving concerns with the field reservation process and would continue to work together. Parks & Recreation Director Ranals appreciated that the School District consulted with City staff on the Buri Buri design process. She reported to the Committee that both SSFUSD and City staff would continue to work together on the field reservation system and report back to the Committee when the system is working like clockwork. 3b. City -maintained fields at school sites. (John Baker, School Board President) President Baker provided clarification that the intent ofboth School District and City Council, when the Buri Buri field finished construction that it fall back on the Joint Powers Agreement (JPA). Parks & Recreation Director Ranals agreed and stated in exchange for that the community would receive access to the field. 3c. Condition of the fields. (John Baker, School Board President) President Baker reviewed the sports schedule and play readiness on the fields and wanted to insure that the parents or interested parties be present at any discussion prior to the scheduled sessions to reduce the public's angst as the season approached. Parks & Recreation Director Ranals confirmed working with the league representative. Councilmember Nagales met with the league coaches and forwarded their concerns with the Parks & Recreation Director for review. Parks & Recreation Director Ranals advised of the different rules of closures between fields with artificial turf and natural grass fields such as the ones in South San Francisco. She mentioned that all fields are not created equal with some fields draining better than others. City Manager Futrell added that the City was spending a tremendous amount of money to maintain the fields over the last five years. He stated the budget approved by City Council had increased the amount of funding for field maintenance and adding personnel such as a groundskeeper. City Manager Futrell also mentioned renovation of a number of fields including the Parks 11 Program that would completely renovate 11 parks and fields. Mayor Matsumoto inquired whether artificial turf fields were easier to maintain than natural grass fields. Parks Manager Mediati stated the capital costs were higher with the life expectancy of the turf SCHOOL DISTRICT STANDING COMMITTEE MEETING APRIL 8, 2019 MINUTES PAGE 4 being 8-12 years depending on the use. He added that the day to day maintenance on the artificial turf field would be much less. 3d. Update on Orange Memorial Park Storm Water Capture Project, schedule for construction, and closure of baseball field. (Sharon Ranals, Director of Parks and Recreation) Parks & Recreation Director Ranals provided an update on the Orange Memorial Park Storm Water Capture Project that Parks & Recreation collaborated with Public Works. She stated the City received a grant from Caltrans for $9.5 million to install an underground water capture system which would clean water coming down Colma Creek. She advised City would meet with the community for input on whether to replace the fields with artificial turf. Staff's recommendation would be to install artificial turf at Orange Park and use the field as a multi-purpose soccer and baseball field. She advised the estimated completion date for the storm water project would be August of 2021 and start the field restoration project immediately thereafter looking at completion by the summer of 2022. President Baker commented the fields at community colleges were great examples of local artificial turf baseball fields. Aubrey Merriman, CEO of the Boys & Girls Clubs queried whether there would be any impact on the parking structure at Orange Park. Parks & Recreation Director Ranals confirmed there would not be any impact. 4. Mission Road traffic. (John Baker, School Board President) President Baker reminded City staff to coordinate with the School District regarding road closures at the Public Utilities Commission (PUC) site so the affected schools could relay that information to their staff and parents. City Manager Futrell confirmed City staff would provide that information. 5. Housing. 5a. Housing. (Daina Lujan, Trustee) Trustee Lujan provided an update on workforce housing for teachers. She attended the last San Mateo County School Board Association (SMCSBA) meeting and heard discussion on the northern region of San Mateo County was moving forward with teacher housing. 5b. SSFUSD Employee Workforce Housing Update. (Dr. Shawnterra Moore, Superintendent) Superintendent Moore provided an update on employee workforce housing with the School District focusing on the financial feasibility for phase 3 of the project. SCHOOL DISTRICT STANDING COMMITTEE MEETING APRIL 8, 2019 MINUTES PAGE 5 Items from Committee Mayor Matsumoto participated at the San Mateo County Office of Education Safe Routes to School (SRTS) summit. She stated City staff from Parks & Recreation, Public Works, Police were also present. President Baker stated he and representatives from SRTS observed the traffic on West Orange Avenue and noticed a large amount of vehicles speeding despite having flashing crosswalks and stop sign on C Street. Mayor Matsumoto requested adding the date of the next School District Liaison Standing Committee meeting to the agenda. Adiournment Being no further business the meeting was adjourned at 4:11 p.m. Submitted by: Gabrie -guez, Deputy City Clerk City of South San Francisco Approved by: V LU Karyl atsumoto, Mayor City of South San Francisco SCHOOL DISTRICT STANDING COMMITTEE MEETING APRIL 8, 2019 MINUTES PAGE 6