HomeMy WebLinkAbout2020-02-12 e-packet@6:00Wednesday, February 12, 2020
6:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
Special City Council
Special Meeting Agenda
February 12, 2020Special City Council Special Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday,
February 12, 2020, at 6:00 p.m., in the City Council Chambers, Municipal Services Building, 33 Arroyo Drive,
South San Francisco, California.
Purpose of the meeting:
Call to Order.
Roll Call.
Agenda Review.
Public Comments - comments are limited to items on the Special Meeting Agenda.
CONSENT CALENDAR
Report regarding adoption of a resolution of a request to the Metropolitan
Transportation Commission for the allocation of Fiscal Year 2019-2020
Transportation Development Act Article 3 Pedestrian/Bicycle project funding totaling
$400,000 for the South San Francisco East Grand Avenue-Caltrain Bicycle and
Pedestrian Access Project. (Christina Fernandez, Assistant to the City Manager)
1.
Resolution of a Request to the Metropolitan Transportation Commission for the
allocation of fiscal year Fiscal Year 2019-2020 Transportation Development Act
Article 3 Pedestrian/Bicycle project funding totaling $400,000 for the South San
Francisco East Grand Avenue-Caltrain Bicycle and Pedestrian Access Project.
1a.
Report regarding a resolution to approve a side letter agreement to the Memorandum
of Understanding (MOU) between the City of South San Francisco and the
International Association of Firefighters (IAFF) Local 1507 to provide for additional
compensation for canine search handlers. (Leah Lockhart, Human Resources
Director)
2.
Resolution to approve a side letter agreement to the Memorandum of Understanding
(MOU) between the City of South San Francisco and the International Association of
Firefighters (IAFF) Local 1507 to provide for additional compensation for canine
search handlers.
2a.
Page 2 City of South San Francisco Printed on 5/5/2020
February 12, 2020Special City Council Special Meeting Agenda
LEGISLATIVE BUSINESS
Report regarding two Ordinances that would add section 2.16.050 to Title 2, Chapter
2.16 and section 2.22.050 to Title 2, Chapter 2.22 of the South San Francisco
Municipal Code pertaining to electronic filing of campaign statements and use of
electronic signatures. (Tony Barrera, Director of Information Technology)
3.
Ordinance adding section 2.16.050 to Title 2, Chapter 2.16, of the South San
Francisco Municipal Code pertaining to electronic filing of campaign statements.
3a.
Ordinance adding section 2.22.050 to Title 2, Chapter 2.22, of the South San
Francisco Municipal Code pertaining to electronic signatures.
3b.
ADMINISTRATIVE BUSINESS
Report regarding a resolution approving administrative, plan check, and inspection
services agreements with CSG Consultants, Inc. and West Coast Code Consultants,
Inc. in an amount not to exceed $1,000,000 total for each year of a two year period
for each firm with the ability to renew for an additional two years at the City’s sole
discretion, and authorizing the City Manager to execute agreements on behalf of the
City. (Jason Hallare, Senior Engineer)
4.
Resolution approving administrative, plan check, and inspection services agreements
with CSG Consultants, Inc. and West Coast Code Consultants, Inc. in an amount not
to exceed $1,000,000 total for each year of a two year period for each firm with the
ability to renew for an additional two years at the City’s sole discretion, and
authorizing the City Manager to execute agreements on behalf of the City.
4a.
Report regarding a resolution authorizing the submittal of an application for the San
Mateo County Shuttle Program Funding in an amount of $1,002,225 and committing a
25% matching contribution of $334,075 from South San Francisco Local Measure A
funds, in support of the South City Shuttle program. (Sarah Henricks, Management
Analyst II)
5.
Resolution authorizing the submittal of an application for the San Mateo County
Shuttle Program Funding in an amount of $1,002,225 and committing a 25% matching
contribution of $334,075 from South San Francisco Local Measure A funds, in
support of the South City Shuttle program.
5a.
Adjournment.
Page 3 City of South San Francisco Printed on 5/5/2020
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-82 Agenda Date:2/12/2020
Version:1 Item #:1.
Report regarding adoption of a resolution of a request to the Metropolitan Transportation Commission for the
allocation of Fiscal Year 2019-2020 Transportation Development Act Article 3 Pedestrian/Bicycle project
funding totaling $400,000 for the South San Francisco East Grand Avenue-Caltrain Bicycle and Pedestrian
Access Project.(Christina Fernandez, Assistant to the City Manager)
RECOMMENDATION
It is recommended that City Council adopt a resolution requesting from the Metropolitan Transportation
Commission an allocation of Fiscal year 2019-2020 Transportation Development Act Article 3 (TDA 3)
Pedestrian/Bicycle project funding totaling $400,000 for the East Grand Avenue-Caltrain Bicycle and
Pedestrian Access Project.
BACKGROUND/DISCUSSION
The City Council adopted a resolution on November 25,2019 accepting TDA III grant funds in the amount of
$400,000;however,staff was recently informed by the awarding agency (City/County Association of
Governments)that specific language in the resolution is required by the Metropolitan Transportation
Commission (MTC).Staff consulted with the City Attorney and it was determined the need to return to the City
Council in order to adopt the language required by the MTC.
The City/County Association of Governments (C/CAG)issued a Call for Projects for eligible pedestrian and
bicycle projects under the TDA article 3 program on May 10,2019.There is $1,950,000 available for FY 2019-
2020.The 21 jurisdictions within San Mateo County were invited to submit applications.Applications were
limited to one for Planning projects and one for Capital projects per jurisdiction.The maximum grant award
for a Planning project was $100,000 (required a 50%cash match)and for a Capital project was $400,000.City
staff attended a May 23,2019 workshop to learn more about the grant opportunity.City staff held several
meetings to discuss the importance of several bicycle and pedestrian projects within the City.Staff then
determined internally that bicycle and pedestrian improvements for the East Plaza of the Caltrain station to the
be most compelling project.City staff submitted a grant application for the East Grand Avenue-Caltrain
Bicycle and Pedestrian Access Project on July 25, 2019.
South San Francisco’s employment hub east of the 101 (“East Area”)is the largest employment district in
northern San Mateo County.Originally dominated by heavy industrial uses,today it includes three key land
uses:Business and Technology Park,Business Commercial,and Mixed Industrial.This part of the City is a
highly successful employment center,and includes the headquarters of biotech firm Genentech,as well as other
biotech and tech businesses,various office uses,hotels and other supporting uses.All these uses can be served
by improved bicycle and pedestrian infrastructure.
Given the higher frequency of trains (up to 8 trains per hour projected in 2021)and increased ridership (1,028%
increase projected in 2040)anticipated with the opening of the new South San Francisco Caltrain station,
immediately adjacent to the project area,the City is preparing to improve bicycle and pedestrian access to the
new Caltrain station by connecting downtown and Caltrain to the major employers,San Francisco Bay Trail,
and the South San Francisco Ferry Terminal in the East Area via improved facilities.
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File #:20-82 Agenda Date:2/12/2020
Version:1 Item #:1.
This project closes a gap in the area wide bike and pedestrian plan and will facilitate seamless travel for bicyclists and
pedestrians between the South San Francisco downtown,Caltrain station and the East Area.Providing enhanced,safe
and convenient bicycle and pedestrian access to the new Caltrain station and connecting other parts of the City
to the East Area economic hub,estimated to increase from 28,000 to more than 55,000 employees by the year
2040, is critical to addressing current and future transportation needs.
In the project area,the South San Francisco (SSF)Caltrain Station improvement project is funded and under
construction and is anticipated to be completed in November 2020.This Caltrain Station project will provide a
new bicycle and pedestrian undercrossing connecting the East of 101 Area (East Area),Caltrain station and
downtown area by a safe and convenient connection from both the train station as well as the SSF Downtown
area.(Attachment 1 - Caltrain Station renderings)
This grant will provide the funds for the East Grand Avenue-Caltrain Bicycle and Pedestrian Access Project
(“Project”),which will construct pedestrian and bicycle improvements that will close the gap between the new
pedestrian and bicycle facility connection from the South San Francisco Caltrain station and the pedestrian and
bicycle connections in the area of East Grand Avenue/Gateway and East Grand Avenue/Forbes Blvd/Harbor
Way.
The Project will construct an approximately 15 foot wide Class I (off street)pedestrian/bicycle path on the
north side of East Grand Avenue from Poletti Way to the intersection of East Grand and Grand Avenues
(approximately 750 feet in length).
The southwest corner of the intersection of the East Grand and Grand Avenue intersection will be reconstructed
with a smaller turning radius.The pedestrian striping for the western and southern crossing of the intersection
will be replaced.The concrete median,and “slip lane”that currently provides a free right turn movement at the
southeast corner will be removed and replaced with a design similar to the west side corner,eliminating a free
right turn and requiring a “stop-on-red”before allowing vehicle to turn right,reducing pedestrian crossing
distance across East Grand Avenue and enhancing pedestrian safety.
On East Grand Avenue,heading east from the intersection of East Grand and Grand Avenues,the roadway will
be improved to add buffered Class II bike lanes with plastic channelizers and green lane transition markings in
both directions through the East Grand Avenue/Harbor Way/Forbes Avenue intersection (about 1,1,50 feet in
length in each direction).
The City has a funded project for Class II bicycle lanes on East Grand beyond Harbor Way/Forbes Avenue (to
be constructed in early 2020)and existing facilities on Gateway Blvd to the south of East Grand.(Attachment 2
- Bicycle and Pedestrian Improvement renderings)
The project’s anticipated schedule is as follows:
1/2020 Begin Environmental Clearance
1/2020 Begin Design/PS&E
3/2020 Environmental Clearance
1/2021 ROW Certification
3/2021 Ready to Advertise Construction Contract
6/2021 Start Construction
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File #:20-82 Agenda Date:2/12/2020
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12/2021 End Construction
*The project is expected to complete construction prior to grant funds expiration.
FISCAL IMPACT
The total cost of the East Grand Avenue-Caltrain Bicycle and Pedestrian Access project totals $986,000.TDA
III grant funds would cover $400,000 in construction costs.The remaining balance of $586,000.00 would be
covered by local funds.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of the grant award furthers the City’s goals of providing excellent bike paths,pedestrian ways,and
multi-modal transportation options.
CONCLUSION
It is recommended that City Council adopt a resolution requesting from the Metropolitan Transportation
Commission an allocation of Fiscal year 2019-2020 Transportation Development Act Article 3 (TDA 3)
Pedestrian/Bicycle project funding totaling $400,000 for the East Grand Avenue-Caltrain Bicycle and
Pedestrian Access Project.
Attachments:
1.Caltrain Station renderings
2.East Grand Avenue-Caltrain Bicycle and Pedestrian Access renderings
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-83 Agenda Date:2/12/2020
Version:1 Item #:1a.
Resolution of a Request to the Metropolitan Transportation Commission for the allocation of fiscal year Fiscal
Year 2019-2020 Transportation Development Act Article 3 Pedestrian/Bicycle project funding totaling
$400,000 for the South San Francisco East Grand Avenue-Caltrain Bicycle and Pedestrian Access Project.
WHEREAS,Article 3 of the Transportation Development Act (TDA),Public Utilities
Code (PUC)Section 99200 et seq.,authorizes the submission of claims to a regional
transportation planning agency for the funding of projects exclusively for the benefit and/or
use of pedestrians and bicyclists; and
WHEREAS,the Metropolitan Transportation Commission (MTC),as the regional
transportation planning agency for the San Francisco Bay region,has adopted MTC
Resolution No.4108,entitled “Transportation Development Act,Article 3,Pedestrian and
Bicycle Projects,”which delineates procedures and criteria for submission of requests for the
allocation of “TDA Article 3” funding; and
WHEREAS,MTC Resolution No.4108 requires that requests for the allocation of
TDA Article 3 funding be submitted as part of a single,countywide coordinated claim from
each county in the San Francisco Bay region; and
WHEREAS,the City of South San Francisco desires to submit a request to MTC for
the allocation of TDA Article 3 funds to support the projects described in E B to this
resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists.
NOW,THEREFORE,BE IT RESOLVED,by the City council of the City of South
San Francisco that the City Council declares it is eligible to request an allocation of TDA
Article 3 funds pursuant to Section 99234 of the Public Utilities Code.
BE IT FURTHER RESOLVED that there is no pending or threatened litigation that
might adversely affect the project or projects described in Attachment B to this resolution,or
that might impair the ability of the City of South San Francisco to carry out the project.
BE IT FURTHER RESOLVED that the project has been reviewed by the Bicycle
Advisory Committee (BAC) of the City of South San Francisco.
BE IT FURTHER RESOLVED that the City of South San Francisco attests to the
accuracy of and approves the statements in Attachment A to this resolution.
BE IT FURTHER RESOLVED that a certified copy of this resolution and its
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File #:20-83 Agenda Date:2/12/2020
Version:1 Item #:1a.
BE IT FURTHER RESOLVED that a certified copy of this resolution and its
attachments,and any accompanying supporting materials shall be forwarded to the
congestion management agency,countywide transportation planning agency,or county
association of governments,as the case may be,of the County of San Mateo for submission
to MTC as part of the countywide coordinated TDA Article 3 claim.
*****
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Resolution No. INSERT NUMBER
Attachment A
Re: Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year
2019-2020 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding
Findings
Page 1 of 1
1. That the City of South San Francisco is not legally impeded from submitting a request to the
Metropolitan Transportation Commission for the allocation of Transportation Development
Act (TDA) Article 3 funds, nor is the City of South San Francisco legally impeded from
undertaking the project(s) described in “Attachment B” of this resolution.
2. That the City of South San Francisco has committed adequate staffing resources to complete
the project(s) described in Attachment B.
3. A review of the project(s) described in Attachment B has resulted in the consideration of all
pertinent matters, including those related to environmental and right-of-way permits and
clearances, attendant to the successful completion of the project(s).
4. Issues attendant to securing environmental and right-of-way permits and clearances for the
projects described in Attachment B have been reviewed and will be concluded in a manner
and on a schedule that will not jeopardize the deadline for the use of the TDA funds being
requested.
5. That the project(s) described in Attachment B comply with the requirements of the California
Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.).
6. That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the
sources of funding other than TDA are assured and adequate for completion of the project(s).
7. That the project(s) described in Attachment B are for capital construction and/or design
engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized
traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the
development or support of a bicycle safety education program; and/or for the development of
a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3
funding for such a plan has not been received by the City of South San Francisco within the
prior five fiscal years.
8. That the project(s) described in Attachment B is included in a locally approved bicycle,
pedestrian, transit, multimodal, complete streets, or other relevant plan.
9. That any project described in Attachment B that is a bikeway meets the mandatory minimum
safety design criteria published in Chapter 1000 of the California Highway Design Manual.
10. That the project(s) described in Attachment B will be completed before the funds expire.
11. That the City of South San Francisco agrees to maintain, or provide for the maintenance of,
the project(s) and facilities described in Attachment B, for the benefit of and use by the
public.
Page 1 of 2
Resolution No. _
Attachment B
TDA Article 3 Project Application Form
Fiscal Year of this Claim: 2019-2020 Applicant: City of South San Francisco
Contact person: Christina Fernandez, Assistant to the City Manager
Mailing Address: 400 Grand Avenue, South San Francisco, CA
94080
E-Mail Address: [email protected] Telephone: 650-829-6616
Secondary Contact (in event primary not available) 650-829-8505
E-Mail Address: [email protected] Telephone:
Short Title Description of Project: East Grand Avenue-Caltrain Bicycle and Pedestrian Access Project
Amount of claim: $400,000
Functional Description of Project:
Design and installation of bike and pedestrian improvements on East Grand Avenue from Poletti Way and E. Grand Ave (across
the street from the new bicycle and pedestrian path to the South San Francisco Caltrain Station) to intersection of E.
Grand/Grand Avenue, and then east on E. Grand Ave to the intersection of Forbes.
Financial Plan:
List the project elements for which TDA funding is being requested (e.g., planning, engineering, construction, contingency).
Use the table below to show the project budget for the phase being funded or total project. Include prior and proposed
future funding of the project. Planning funds may only be used for comprehensive bicycle and pedestrian plans. Project
level planning is not an eligible use of TDA Article 3.
Project Elements: The Project will construct an approximately 15 foot wide Class I (off street) pedestrian/bicycle path on the
north side of East Grand Avenue from Poletti Way to the intersection of East Grand and Grand Avenues (approximately 750 feet
in length). The southwest corner of the intersection of the East Grand and Grand Avenue intersection will be reconstructed with a
smaller turning radius. The pedestrian striping for the western and southern crossing of the intersection will be replaced. T he
concrete median, and “slip lane” that currently provides a free right turn movement at the s outheast corner will be removed and
replaced with a design similar to the west side corner, eliminating a free right turn and requiring a “stop-on- red” before allowing
vehicle to turn right, reducing pedestrian crossing distance across East Grand Avenue a nd enhancing pedestrian safety. On East
Grand Avenue, heading east from the intersection of East Grand and Grand Avenues, the roadway will be improved to add
buffered Class II bike lanes with plastic channelizers and green lane transition markings in both directions through the East
Grand Avenue/Harbor Way/Forbes Avenue intersection (about 1,1,50 feet in length in each direction).
Funding Source All Prior FYs Application FY Next FY Following FYs Totals
TDA Article 3 400,000 400,000
list all other sources:
1. Local Funds 586,000 586,000
2.
3.
4.
Totals 986,000 986,000
Project Eligibility: YES?/NO?
A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is
anticipated).
YES
B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. NO
C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California
Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov).
YES
D. Has the project been reviewed by a Bicycle Advisory Committee (BAC)? (If "NO," provide an explanation). Enter date the
project was reviewed by the BAC:________________________________
YES
Page 2 of 2
E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been
evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that
include construction).
YES
F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and
year)
YES
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such
maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name:
)
YES
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-97 Agenda Date:2/12/2020
Version:1 Item #:2.
Report regarding a resolution to approve a side letter agreement to the Memorandum of Understanding (MOU)
between the City of South San Francisco and the International Association of Firefighters (IAFF)Local 1507 to
provide for additional compensation for canine search handlers.(Leah Lockhart, Human Resources Director)
RECOMMENDATION
Staff recommends that City Council adopt a resolution approving a side letter agreement to the Memorandum
of Understanding between the City of South San Francisco and the International Association of Firefighters
(IAFF)Local 1507 to provide for additional compensation to canine search handlers,and authorizing the City
Manager to execute the agreement.
BACKGROUND/DISCUSSION
Since its inception in 1991,Fire Department personnel have participated in the FEMA Urban Search and
Rescue team,California Task Force 3 (CA-TF3).In 2004,Fire Department members of CA-TF3 initiated the
creation of a canine search team program.In support of this effort,the Fire Chief developed a letter of
agreement with IAFF Local 1507 outlining the terms of participation in the canine search program as a
voluntary assignment, with all compensation provided by CA-TF3.
Prior to 2016,CA-TF3 provided canine handlers with a stipend equal to three (3)hours of overtime per week,
at one and half times the handler’s hourly rate of pay.In addition,CA-TF3 provided reimbursement for costs
related to qualifying and recertifying a search dog.However,in September of 2016,facing budgetary
constraints,CA-TF-3 reduced the canine handler compensation to a flat stipend of $300 a month.Recognizing
the dramatic decrease in monthly compensation,the City agreed to provide further assistance to the Fire
Department’s current canine handler,including expense reimbursement,vehicle use,and time for training and
recertification. Currently, the compensation and terms provided to the canine search handler are as follows:
FEMA CATF-3 Contribution:
·$300 per month stipend to CATF-3 canine handlers.
·Health insurance for the dog provided by CATF-3 and the Search Dog Foundation.
·Up to $6,000 reimbursement for search dog recertification costs every three years.
·Up to three hours per month of CA-TF3 reimbursed overtime at one and half times the employee’s
hourly rate.
Current City Contribution:
·Reimbursement for food and expenses related to the search dog up to $100 per month.
·Use of a Fire Department vehicle to participate in all preapproved CA-TF3 and rescue canine training
and deployments.
·Ability to attend training while on duty with prior supervisor approval.
·Additional overtime during travel to and from recertification,and mileage reimbursement when canine
handler opts to use personal vehicle.
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File #:20-97 Agenda Date:2/12/2020
Version:1 Item #:2.
During a budget study session on May 29,2019,Council members discussed the existing compensation terms
for the canine search handler in light of the value the program brings to the City.Having a highly trained
canine search team serves as an additional resource for the City in the event of a disaster or other emergencies
where search and rescue efforts must be deployed,and as such some Council members expressed interest in
increasing the City’s compensation to recognize this resource.Following this discussion,Council authorized
staff to meet with IAFF Local 1507 to negotiate compensation terms for canine search handler.
The proposed terms,outlined in a tentative agreement attached as Exhibit “A”to the resolution,provides
additional compensation to canine search handlers for a total amount of five percent (5%)of salary,including
the $300 per month stipend from CA-TF3.Under this agreement,the $300 stipend will be remitted to the City,
covering approximately fifty percent (50%)of the 5%premium pay paid directly by the City.The additional
terms for reimbursement,vehicle use,training time and overtime currently provided by the City will remain in
place.
FISCAL IMPACT
The cost of providing additional compensation to the canine search handler,with the CA-TF3 stipend being
remitted to the City,is approximately $4,500 annually.This amount will be covered by the existing Fire
Department operating budget for fiscal year 2019-2020.
RELATIONSHIP TO STRATEGIC PLAN
The proposed agreement for the Canine Search Specialist program supports the City’s strategic initiative of
Workforce Development by providing compensation to retain and reward highly-skilled employees.
CONCLUSION
The proposed side letter agreement with IAFF Local 1507 provides added compensation for the City’s canine
search specialist in conjunction with FEMA California Task Force 3.Staff recommends approval of the
agreement to recognize and retain a highly skilled search team and maintain the canine search program as a
City resource.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-98 Agenda Date:2/12/2020
Version:1 Item #:2a.
Resolution to approve a side letter agreement to the Memorandum of Understanding (MOU) between the City
of South San Francisco and the International Association of Firefighters (IAFF) Local 1507 to provide for
additional compensation for canine search handlers.
WHEREAS, the South San Francisco Fire Department has participated in the FEMA California Task Force 3
(CA-TF3) since its inception, and has had personnel participating in the canine search handler program since
2004; and
WHEREAS, the City Council wishes to increase compensation for canine search handlers in order to recognize
and retain skilled teams as a resource for the City; and
WHEREAS, staff met and conferred with IAFF and reached agreement on compensation and terms for canine search
handlers participating in CA-TF3; and
WHEREAS,a Side letter Agreement to the MOU,attached hereto as Exhibit A,was prepared by Human Resources staff,
and incorporates the agreed upon compensation terms for employees serving as canine search handlers.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council
hereby approves the Side letter Agreement to the MOU for the IAFF,dated July 1,2017 through June 30,2022,attached
as Exhibit A.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager,or his designee,to execute the
side letter on behalf of the City,and to take all actions necessary or appropriate to carry out and implement the intent of
this Resolution.
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EXHIBIT A
Side Letter to the Current Memorandum of Understanding
Between the
City of South San Francisco
and the
International Association of Firefighters, Local 1507
WHEREAS, the City of South San Francisco (“City”) and the International Association
of Firefighters, Local 1507 (“IAFF”) are currently parties to a Memorandum of Understanding
(“MOU”) with effective dates July 1, 2017 to June 30, 2022.
WHEREAS, during the term of the MOU, the parties to the MOU mutually agreed to
negotiate changes to compensation for employees participating in the California Task Force 3
(CA-TF3) Urban Search and Rescue Team as a Canine Search Specialist, in recognition of
additional duties performed for the City; and
WHEREAS, the parties to the MOU met and conferred and agreed to terms and
conditions of compensation for employees participating in the Canine Search Specialist program;
and
WHEREAS, the parties to the MOU desire to memorialize these terms as an addendum to
the MOU.
THEREFORE, IT IS HEREBY AGREED THAT, effective July 1, 2019, the following
terms shall be incorporated as an addendum to the MOU between the City and IAFF:
1. Participation in the CA-TF3 Urban Search and Rescue Team as a Canine Search
Specialist (CSS) is voluntary and subject to the Fire Chief’s approval.
2. Employees participating in the Canine Search Specialist program shall receive
assignment pay in the amount of 5% of the employee’s base rate of pay. The assignment
pay is intended to be inclusive of any other compensation for which the employee is
eligible from CA-TF3. Therefore, as a condition of receiving assignment pay, the current
stipend issued by CA-TF3 to CSS participants must be remitted to the City. The parties
agree that in the event the CA-TF3 stipend is increased or decreased, either party may
request to re-open discussions on the assignment pay provided by the City.
3. The City shall reimburse participating employees for up to $100 per month for costs
incurred by the employee for canine care, including food and health care, provided that
such expenses are not paid for by CA-TF3 or any outside organization. Employee shall
provide itemized receipts for qualifying expenses with a written request for
reimbursement.
4. Participating employees may use a fire department vehicle for traveling with the Search
Canine to and from training and recertification. The employee must submit a travel
request in advance, pursuant to the City’s travel policy.
5. Participating employees shall receive overtime pay, or release time, as applicable, for
representing the Fire Department at events when authorized by the Fire Chief. Requests
for release time or overtime must be submitted at least one week in advance.
EXHIBIT A
Side Letter to the Current Memorandum of Understanding
Between the
City of South San Francisco
and the
International Association of Firefighters, Local 1507
6. Participating employees may request release time from normal duty for CA-TF3 related
training, when pre-approved by the employee’s supervisor. Such requests may be denied
in the event that training interferes with normal operation of the City, and/or appropriate
coverage for the employee’s normal duties is unavailable.
For the IAFF Local 1507: For the City:
Todd Rael, President Leah Lockhart, Human Resources Director
Date Date
____________________________________
David Swim, Goyette and Associates Mike Futrell, City Manager
____________________________________
Date Date
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-51 Agenda Date:2/12/2020
Version:1 Item #:3.
Report regarding two Ordinances that would add section 2.16.050 to Title 2, Chapter 2.16 and section 2.22.050
to Title 2, Chapter 2.22 of the South San Francisco Municipal Code pertaining to electronic filing of campaign
statements and use of electronic signatures. (Tony Barrera, Director of Information Technology)
RECOMMENDATION
It is recommended that the City Council waive reading and introduce:(1)an Ordinance to add section
2.16.050 to Title 2,Chapter 2.16 of the South San Francisco Municipal Code to accept electronic filing of
campaign statements and (2)and Ordinance to add section 2.22.050 to Title 2,Chapter 2.22 of the South
San Francisco Municipal Code to use and accept electronic signatures.
BACKGROUND/DISCUSSION
Over the past several years,the City of South San Francisco has invested in and continues to improve citywide
business processes.As we move forward with encouraging the use of paperless electronic documents,the next
step is to create a policy that allows for digital signatures.
Staff recommends adopting two ordinances to accept electronic signatures for all documents,including but not
limited to,contracts,legal documents,and campaign files.An electronic signature is defined as an electronic
symbol used in contracts and other documents with the intent to sign a record for approval,acceptance,or
certification.The electronic signatures must use digital signature cryptographic protocols to detect forgery or
tampering, and to verify authenticity of the document.
The first ordinance to add to the Municipal Code is section 2.16.050.This section will allow the City to accept
digital campaign statements,reports and other documents by elected officers,candidates committees,or other
persons who are required to file documents under Title 9,Chapter 4 of the Government Code,and who have
received contributions and have made expenditures totaling less than two thousand dollars ($2,000)in a
calendar year.The City has entered into an agreement with Granicus LLC,which provides an online electronic
filing system approved by the California Secretary of State.
The second ordinance would add section 2.22.050 to the Municipal Code.This section would allow the City to
use and accept electronic signatures on legally binding documents.The policy would apply to all signatures
used in processing independent contracts and requests for proposals as well as internal communications,routing
slips,external correspondence,and other official activities.In 1999,California adopted a version of the
Uniform Electronic Transactions Act (UETA)in Civil Code sections 1633.1 to 1633.17,giving electronic
signatures the same legal effect as manual or “wet” signatures.
The use of electronic signatures on legally binding documents has become increasingly prevalent in the private
sector and is gaining popularity among public agencies.Some of the benefits of electronic signatures include a
reduction in the use of paper,and a reduction in the time and costs associated with transmitting,approving,
tracking, and ultimately storing physical documents.
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The City desires to benefit from the efficiencies of electronic signatures,while using technology approved by
the Secretary of State.
While both of the ordinances codify the City policy on electronic signatures,City staff will develop
administrative policies and procedures to operationalize the use of electronic signatures if approved by City
Council.
FISCAL IMPACT
There is no fiscal impact for this item.
RELATIONSHIP TO STRATEGIC PLAN
Approval of the use of digital signatures is the first step in the implementation of the City’s electronic contract
management system, as described in the 2020 Strategic Plan.
CONCLUSION
The City of South San Francisco recommends waiving reading and introducing two ordinances to accept the
use of electronic signatures for all documents, not limited to, contracts, legal documents, and campaign files.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-52 Agenda Date:2/12/2020
Version:1 Item #:3a.
Ordinance adding section 2.16.050 to Title 2,Chapter 2.16,of the South San Francisco Municipal Code
pertaining to electronic filing of campaign statements.
WHEREAS,Government Code section 84615 allows a local government agency to adopt an ordinance to
require the electronic filing of campaign statements,reports,or other documents by elected officers,candidates,
committees,or other persons who are required to file campaign disclosure statements under Title 9,Chapter 4
(commencing with Section 84100)of the Government Code,and who have received contributions and have
made expenditures totaling less than two thousand dollars ($2,000) in a calendar year;
WHEREAS,the City of South San Francisco seeks to require the electronic filing of such campaign statements
pursuant to Government Code section 84615 in order to make the administration of municipal elections more
efficient and to provide greater access to such information to the public;
WHEREAS,the City has entered into an agreement with Granicus,LLC,a vendor approved by the California
Secretary of State,to provide online electronic filing system ("System")for campaign disclosure statements;
and
WHEREAS, the System will operate securely and effectively and will not unduly burden filers;
WHEREAS,the System shall ensure the integrity of the data transmitted and shall include safeguards against
efforts to tamper with, manipulate, alter, or subvert the data; and
WHEREAS,the System will enable filers to complete and submit filings free of charge,and will make all the
data filed available online and free of charge in an easily understood format that provides the greatest public
access.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO,DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1.Findings
The City Council of South San Francisco, finds that all Recitals are true and correct and are incorporated herein
by reference.
SECTION 2.Addition to Title 2
Section 2.16.050 (Electronic Filing of Campaign Statements)of Chapter 2.16 (Municipal Elections)of Title 2
of the South San Francisco Municipal Code is hereby added as follows:
2.16.004 Electronic Filing of Campaign Statements
(a)Any elected officer,candidate,committee,or other person required to file statements,reports,or other
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(a)Any elected officer,candidate,committee,or other person required to file statements,reports,or other
documents described by Chapter 4 (Campaign Disclosure)of Title 9 (Political Reform)of the California
Government Code,and who has received contributions and made expenditures of $2,000 or more in a calendar
year, shall file those statements, electronically using procedures established by the City Clerk.
(b)Once an elected officer,candidate,committee,or other person files a statement,report,or other document
electronically pursuant to subsection (a),all future statements,reports,or other documents on behalf of that
filer shall be filed electronically.
(c)In any instance in which an original statement,report,or other document must be filed with the California
Secretary of State and a copy of that statement,report,or other document is required to be filed with the City
Clerk, the filer may file the copy electronically.
(d) If the City Clerk's electronic system is not capable of accepting a particular type of statement, report or
other document, an elected officer, candidate, committee or other person shall file that document with the City
Clerk in an alternative format.
SECTION 3.Severability
If any provision of this ordinance or the application thereof to any person or circumstance is held invalid,the
remainder of the ordinance and the application of such provision to other persons or circumstances shall not be
affected thereby.
SECTION 4.Publication and Effective Date
Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared
by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to
be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified
copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)
publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
This Ordinance shall become effective thirty (30) days from and after its adoption.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-53 Agenda Date:2/12/2020
Version:1 Item #:3b.
Ordinance adding section 2.22.050 to Title 2,Chapter 2.22,of the South San Francisco Municipal Code
pertaining to electronic signatures.
WHEREAS,in 1995,California passed Government Code section 16.5,authorizing public entities,including
cities,to accept a “digital signature”for any written communication,so long as the digital signature meets
certain requirements and complies with regulations adopted by the Secretary of State; and
WHEREAS,the regulations adopted by the Secretary of State in 1998 require a public entity,before accepting
a digital signature,to ensure that (1)the level of security used to identify the signer of a document is sufficient
for the transaction being conducted,(2)the level of security used to transmit the signature is sufficient for the
transaction being conducted,and (3)any certificate format used by the signer is sufficient for the security and
interoperability needs of the public entity (2 Cal. Code Regs. § 22005); and
WHEREAS,in 1999,California adopted a version of the Uniform Electronic Transactions Act (UETA)in Civil
Code sections 1633.1 to 1633.17,giving electronic signatures the same legal effect as manual or “wet”
signatures; and
WHEREAS,UETA applies broadly to “any action or set of actions occurring between two or more persons
relating to the conduct of business,commercial,or governmental affairs”(Civil Code,§1633.2,subd.(o))and
transactions subject to UETA need not meet the specific requirements of Government Code section 16.5 and its
implementing regulations (Gov. Code, § 16.5, subd. (e)); and
WHEREAS,in 2000,the United States Congress passed the Electronic Signatures in Global and National
Commerce Act (E-SIGN Act),mandating the same treatment of electronic signatures and manual signatures in
interstate or foreign commerce (15 U.S.C. § 7001); and
WHEREAS,the use of electronic signatures on legally binding documents has become increasingly prevalent
in the private sector and is gaining prevalence among public agencies; and
WHEREAS,the benefits of electronic signatures include,but are not limited to,reductions in the paper,time,
and costs associated with transmitting, approving and executing physical documents; and
WHEREAS,electronic signature technologies have developed to address concerns with verifying the identity
of the person affixing his or her electronic signature; and
WHEREAS,the City wishes to benefit from the efficiencies and benefits of electronic signatures,while using
technology that addresses these security concerns; and
WHEREAS,this Ordinance enables the City to use electronic signatures on electronic records provided the
signature is in accordance with UETA or Government Code section 16.5, as applicable; and
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File #:20-53 Agenda Date:2/12/2020
Version:1 Item #:3b.
WHEREAS,this Ordinance codifies the City’s policy on electronic signatures,while enabling the City
Manager to adopt additional policies and procedures to operationalize the use of electronic signatures; and
WHEREAS,the City Council finds that the use of electronic signatures will allow the City to collect and
preserve signatures on documents quickly and securely,will improve efficiency while saving costs of
transmitting documents, and will provide for better management of City records; and
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO,DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1.Findings The City Council of South San Francisco, finds that all Recitals are true and correct
and are incorporated herein by reference.
SECTION 2.Addition to Title 2
Section 2.22.050 (Electronic Signatures)of Chapter 2.22 (Signatures)of Title 2 of the South San Francisco
Municipal Code is hereby added as follows:
2.22.050 Electronic Signatures
(a) The following definitions apply to this section:
(1) “Electronic signature” has the same meaning as in Section 1633.2 of the California Civil Code.
(2) “Digital signature” has the same meaning as in Section 16.5 of the California Government Code.
(3) “Transaction” has the same meaning as in Section 1633.2 of the California Civil Code.
(4)“UETA”means the Uniform Electronic Transactions Act,commencing at Section 1633.1 of the
California Civil Code.
(b)In any transaction with the City,in which the parties have agreed to conduct the transaction by electronic
means, the City may use and accept an electronic signature, if the electronic signature complies with the UETA.
(c)In any written communication with the City,in which a signature is used or required,the City may use or
accept a digital signature,if the digital signature complies with Section 16.5 of the California Government
Code.
(d)The City Manager or designee shall determine the documents for which the City may use and accept
electronic signatures or digital signatures.The City Manager or designee shall further determine acceptable
technologies and vendors under this section to ensure the security and integrity of any data and signatures.In
determining which technologies and vendors are acceptable for digital signatures,the City Manager or designee
shall comply with all applicable regulations,including but not limited to ensuring that the level of security used
to identify the signer of a document and the level of security used to transmit the signature are sufficient for the
transaction being conducted.In addition,to the extent necessary,the City Manager or designee shall ensure
that any certificate involved in obtaining a digital signature by the signer is sufficient for the City’s security and
interoperability needs.The City Manager or designee shall set forth these determinations in a written policy or
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interoperability needs.The City Manager or designee shall set forth these determinations in a written policy or
Administrative Regulation.
SECTION 3.Severability
If any provision of this ordinance or the application thereof to any person or circumstance is held invalid,the
remainder of the ordinance and the application of such provision to other persons or circumstances shall not be
affected thereby.
SECTION 4.Publication and Effective Date
Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared
by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to
be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified
copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)
publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
This Ordinance shall become effective thirty (30) days from and after its adoption.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-950 Agenda Date:2/12/2020
Version:1 Item #:4.
Report regarding a resolution approving administrative,plan check,and inspection services agreements with
CSG Consultants,Inc.and West Coast Code Consultants,Inc.in an amount not to exceed $1,000,000 total for
each year of a two year period for each firm with the ability to renew for an additional two years at the City’s
sole discretion,and authorizing the City Manager to execute agreements on behalf of the City.(Jason Hallare,
Senior Engineer)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving administrative,plan check,and
insepction services agreements with CSG Consultants,Inc.and West Coast Code Consultants,Inc.in an
amount not to exceed $1,000,000 total for each year of a two year period for each firm with the ability to
renew for an additional two years at the City’s sole discretion,and authorizing the City Manager to
execute agreements on behalf of the City.
BACKGROUND/DISCUSSION
South San Francisco has benefited from the substantial growth of the region in the last twenty years,including
significant expansion of biotechnical firms in the area east of Highway 101,the construction of a BART Station
at the northern end of the city,and a BART station just outside the southern city limit in the City of San Bruno.
The biotech and housing industries have been experiencing rapid growth grown resulting in a significant
increase in the Engineering Division’s workload.
Land development services encompass engineering and surveying plan reviews,permitting,and construction
inspection services to accommodate each project’s specific requirements.In 2019,the Engineering Division
processed 1,130 engineering encroachment permits and mapping projects among other Planning and Building
Permit plan reviews.The Engineering Division currently has one (1)senior permit technician and one (1)senior
civil engineer assigned to the land development portion of the Engineering Division’s municipal engineering
services.Staff has difficulty providing sufficient time and resources for the CIP,land development services,and
other assignments.In 2019,approximately 82%of the land development services provided by the Engineering
Division was performed by third party consultants due to staffing constraints.
THE RFP PROCESS
The engineering plan review,permit,mapping,and inspection services have competing priorities and require an
extensive amount of engineering and management resources over and above the existing staffing.In order to
adequately facilitate projects through the Engineering Division’s processes,staff sought proposals from firms to
provide a well-qualified,multi-disciplinary and success-oriented team to deliver comprehensive municipal
engineering services to support the Engineering Division’s land development process.
Staff issued a Request for Proposals (RFP)for municipal engineering services on December 17,2019,on the
South San Francisco Engineering website and the eBidboard website.On January 13,2020,staff received two
proposals from the firms CSG Consultants,Inc.(CSG)and West Coast Code Consultants,Inc.(WC3).A review
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panel was created consisting of two senior civil engineers and a principal planner.
Based on the qualifications submitted,both firms demonstrated the requisite experience,qualifications and
resources to provide the needed development engineering services.Additionally,staff has had excellent
experience working with both firms.Staff has reviewed the hourly rates for the proposed services and has
confirmed that they are within industry standards.
Selection of consulting services is not based on the lowest bidder,but on the firm’s qualifications,experience
and references.Because these projects are locally funded,there are no Disadvantaged Business Enterprise
(DBE)requirements.The overall length of each consultant agreement is two (2)years,from March 1,2020,to
June 30, 2021.
The total amount of consultant work to be performed during the term for each consultant is based on the rate of
development and cannot be precisely quantified beforehand.The consultants will perform work on an as
needed basis. Accordingly, all work performed under the agreements will be pursuant to individual work orders.
In 2019,the Engineering Division’s three highest third party billing months were on average $60,000 a month.
A full year using that average would be $720,000 a year in third party review and inspection services.Due to
the unpredictable nature of the land development and construction market which may increase the demand for
engineering services,the Engineering Division is requesting that the City Council authorize a not-to-exceed
budget of $1,000,000 each year for each of the 2 qualified consultants.
ENGINEERING SERVICES PROCESS
The Engineering Division will authorize work under these agreements on a task order basis and will rely
primarily on pass-through funds provided by applicants for specific development projects.Once the on-call
agreements are executed,these specific projects will be processed and tracked with the on-call firms through
the following process:
1.Proposed project will apply for engineering services under either (a)plan review,(b)mapping review,or
(c) construction inspection.
2.Engineering will assign a third party reviewer or inspector based on the consultants’availabilities and
workloads.
3.Applicant will deposit with the City a standard $5,000 for third party and staff time.
4.Staff will track the consultants’ authority through task orders and invoice totals.
FISCAL IMPACT
Consultant expenses will be charged as a pass through expense against development applicants through
associated permit fees and deposits.
RELATIONSHIP TO STRATEGIC PLAN
The proposed engineering service agreements are consistent with the City’s Strategic Plan initiative of Quality
of Life by helping to provide safe and well-designed infrastructure.
CONCLUSION
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute consulting
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File #:19-950 Agenda Date:2/12/2020
Version:1 Item #:4.
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute consulting
services agreements with CSG Consultants,Inc.and West Coast Code Consultants,Inc.based on their
qualifications, experience, and references.
Attachments:
1.Interview Evaluation Score Sheets
2.CSG Profile and Project Team Sheet
3.WC3 Profile and Project Team Sheet
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Municipal Engineering Servicesfor Fiscal Year 2019-2020 and 2020-2021Consultant Rating SummaryRater 1Rater 2Rater 3TotalRater 1Rater 2Rater 3TotalRater 1Rater 2Rater 3AvgRater 1Rater 2Rater 3AvgOrganization/Firm 15 14 13 154214 14 1543Staff Qualifications 20 19 18 205718 16 2054Services Offered 30 28 28 308628 28 3086Familiarity With SSF 10 10 10 82810 10 1030Relevant Experience 10 10 10 82810 10 1030Costs151111103214141543TOTAL SCORES100929091273949210028622221111Review Criteria Organization/FirmStaff QualificationsServices OfferedFamiliarity With SSFRelevant ExperienceCostsJason HallareAngel TorresTony RozziCSG - Ranking WC-3 - RankingReview CriteriaMaxPointsFirm's qualifications and experience are suitable for the execution of theScope (plan review, inspection, and administration). Firm's organizational structure show sufficient depth for their present workload and the project's workload.Firm's assigned personnel have requisite education, experience, and professional qualifications to perform the Scope.Firm has competitive fee's. For reference, Engineering staff charges $152/hr.Firm has the familiarity with the City and the area required to successfully execute the Scope. Firm's permanent office housing the assigned team is local or near-local.Firm has demonstrated the ability to deliver similar scopes successfully.CSG - Points WC-3 - PointsSenior Civil EngineerSenior Civil EngineerPrincipal PlannerRatersDescriptionFirm offers the full bredth and quality of services required by the Scope. Firm proposes schedules that will uphold a high for standard turnaround times.
CSG PROPOSAL/QUALIFICATIONS TO CITY OF SOUTH SAN FRANCISCO
MUNICIPAL ENGINEERING SERVICES FOR FY 19-20 AND 20-21
2
Brief History of Firm
CSG Consultants, Inc. (CSG) is a California company with our corporate office located in Foster City. Additional
support is available from our other offices in Pleasanton, San Jose, Sacramento, Orange, Redlands, and
Newman. Founded in 1991, CSG performs work solely for public agencies, eliminating the potential for
conflicts of interest. In this way, we can focus exclusively on the specific needs of our municipal clients.
CSG provides a wide range of services to community development and public works departments, often
serving as a seamless extension of City staff. The majority of the 290+ individuals within our firm have
provided public agency services throughout their careers. Our talented personnel bring a wealth of ideas and
experiences having provided similar services with communities dealing with the same challenges as the City of
South San Francisco.
The following represents a brief summary of our firm:
Firm Summary
NAME OF FIRM: CSG Consultants, Inc.
POINT OF CONTACT: Hatem Ahmed, PE, PMP | Vice President, Engineering
CORPORATE OFFICE: 550 Pilgrim Drive, Foster City, CA 94404
(650) 522-2500 phone, (650) 522-2599 fax
www.csgengr.com | [email protected]
REGIONAL OFFICES: 6200 Stoneridge Mall Road, Suite 300, Pleasanton, CA 94588
3150 Almaden Expressway, Suite 255, San Jose, CA
1022 G Street, Sacramento, CA 95814
930 Fresno Street, Newman, CA 95360
3707 West Garden Grove Blvd, #100, Orange, CA 92868
1177 Idaho Street, #270, Redlands, CA 92374
YEARS IN BUSINESS: 29 ● Founded in 1991
NUMBER OF EMPLOYEES: 290+
TYPE OF BUSINESS: California Corporation ● Incorporated June 15, 2000 ● Federal ID: 91-2053749
Staff Composition
Our professional municipal services staff consists of:
• Civil Engineers • Land Surveyors
• Development Review Engineers • Public Works Inspectors
• Construction Managers • Structural Engineers
• Traffic Engineers • Building Inspectors
• Program & Project Managers • Building Plan Reviewers
• Planning Professionals • Fire Plan Reviewers & Inspectors
2 S E C T I O N
CSG PROPOSAL/QUALIFICATIONS TO CITY OF SOUTH SAN FRANCISCO
MUNICIPAL ENGINEERING SERVICES FOR FY 19-20 AND 20-21
3
Project Team / Staffing
Organizational Chart
As elaborated on in the organizational chart below and on the following pages, CSG’s team will be led by
Hatem Ahmed, PE, PMP, Senior Principal Engineer. Our team will include highly qualified staff that have all
performed work on projects of similar scope and size. Resumes of key personnel are provided in the
Appendix. Key personnel are labeled with an asterisk (*).
3 S E C T I O N
Mark Lander, PE*
David Baumann, PLS
QA / QC REVIEW
Kent Edwards*
Construction Inspector
Ahmad Lame, PE*
Construction Inspector
Ramon Bernardo
Construction Inspector
Jun Osalbo
Construction Inspector
Mojtaba Nahrvar, EIT
Construction Inspector
PUBLIC WORKS INSPECTION
Sandra Meditch, PE*
Senior Project Manager
Tom Walker, PE*
Principal Engineer
Kelly Carroll, PE, QSD*
Senior Project Manager
Stephen Tovmassian, PE
Senior Engineer
Babak Kaderi
Associate Engineer
Catherine Chan, EIT
Associate Engineer
Samantha Gong Cho
Assistant Engineer
DEVELOPMENT REVIEW
Mehdi Sharifi, PE
Associate Engineer
(Onsite Plan Checker)
Mohammad Zoobi
Permit Technician
Arash Kimia
Senior Analyst
Paramjit Uppal
Senior Analyst
ADMINSTRATIVE SERVICES
Hatem Ahmed, PE, PMP*
Senior Principal Engineer
CONTRACT MANAGER
CSG PROPOSAL/QUALIFICATIONS TO CITY OF SOUTH SAN FRANCISCO
MUNICIPAL ENGINEERING SERVICES FOR FY 19-20 AND 20-21
4
Familiarity with City of South San Francisco
CSG Consultants, Inc. (CSG) is a California company with our corporate office located in Foster City, less than
13 miles from South San Francisco City Hall. CSG has performed consulting services to the City of South San
Francisco since the early 1990s and intimately familiar with the City’s staff, policies, and procedures.
CSG recently assisted the City with Orange Park Stormwater Program management, several Mapping reviews
including Oyster Point Interchange Mapping Study, and construction inspection for various development
projects. CSG also served as the design consultant for the Junipero Serra Boulevard at King Drive
Improvement project and the Terrace Drive Storm Drain
Improvement Project.
CSG assisted the City with Federal Grant Administration for
several transportation related projects. The HSIP funded
projects included the “Grand/Magnolia Traffic Signal”
project, the “Evergreen/Mission Traffic Signal” project, and
the “Junipero Serra Boulevard at King Drive” project. Each of
these HSIP funded projects required CSG to complete the
E76 process for both design and construction. The “Los
Cerritos School Crossing Improvements” project was a SRTS
funded project, the “SSF Grand Blvd Project” is a CMAQ-
OBAG funded project, and the “El Camino High School
Pedestrian Crossing” is a TDA grant funded project. In
addition to developing the documents and coordinating with
Caltrans Local Assistance to secure grant funding, CSG has
assisted in developing RFPs, staff reports, and council
resolutions.
CSG has also provided building plan review, building
inspection, fire plan review, fire inspection, IT support, and code
enforcement services to the City over the past 26 years.
4 S E C T I O N
Junipero Serra Blvd at King Drive
Intersection Improvements
Teaming with Your Community to Make a Difference 5
Company Background
Office Locations:
Oakland, CA; San Ramon, CA; Fairfield, CA;
South San Francisco, CA; Irvine, CA; Layton, UT;
Sandy, UT; Lynnwood, WA; and Meridian, ID.
ESTABLISHED STAFF CURRENT CLIENTS
2006 130+ 300+
Recognition & Accomplishments:
•ICC Preferred Education Provider (#1129)
•AIA Education Provider (#-38839994)
•2010 & 2014 ICC Industry Award for
Excellence
•2015 ICC Chapter Education Award
•2018 IBC Handbook Co-Author
•2018 IEBC Handbook Author
•2018 IRC Plan Review Course Developer
•2018 IBC Nonstructural/Structural Plan
Review Course Developer
www.WC-3.com
COMMUNICATION
Good
communication
is top priority in
providing good
service. WC3
staff assigned to
this project will be
easy to contact by
email and phone
at any time.
ON-TIME REVIEWS
Our qualified team
can accommodate
quick review times.
Initial reviews are
typically completed
within 10 business
days and 5 days for
follow-ups. Reviews
may be expedited
upon request.
QUALIFIED
WC3 has been providing
plan review and
inspection services for
over 14 years. Each
team member working
with City of South
San Francisco has
obtained all
requisite licensing
and certifications. HighlightsWest Coast Code Consultants, Inc. (WC3) is a plan
review engineering firm, specializing in unique and
special projects, as well as comprehensive
consulting services for municipalities, jurisdictions
and government entities. Founded in 2006 by
Giyan Senaratne, WC3 has experienced steady
growth over the past 14 years and evolved from a
small central team in California to an industry
leader throughout the western United States. WC3
is still solely owned and operated by Mr.
Senaratne, debt free and in good financial
standing, with no expected change of ownership.
Servicing Office:
417 Grand Avenue, Suite 201
South San Francisco, CA 94080, AND
1144 65th Street, Unit C
Oakland, CA 94608
Giyan A. Senaratne
PE, SE, LEED AP, CASp
Principal / CEO
P: (925) 275-1700
C: (925) 766-5600
E: [email protected]
Maurice Kaufman, PE, LS
Project Manager
P: (650) 754-6353
C: (925) 548-2648
E: [email protected]
Attachment 3 - WC3 Profile and Project Team Sheets
Teaming with Your Community to Make a Difference 10
Organizational Structure
Resumes of all staff listed below can be found in the Appendix. Additional staff and/or services are
available as needed.
West Coast Code Consultants, Inc.
Giyan Senaratne, PE, SE, LEED, CASp
Principal / CEO
Donald Zhao, PE, MCP, CBO
Senior Plan Review Engineer
Eric Schneiderjohn, PE
Senior Plan Review Engineer
Panfilo (Jessie) Armas
Public Works Inspector / Plan Reviewer
Zabihullah Sarfaraz
Public Works Inspector / Plan Reviewer
Dante Romero
Public Works Inspector / Plan Reviewer
Anthony Schaffer
Plan Reviewer
Andrea Arrojado
Plan Reviewer
Maurice Kaufman, PE, LS
Project Manager
Sub-Consultants
WC3 will not use sub-consultants for this project should we be awarded the contract.
Attachment 3 - WC3 Profile and Project Team Sheets
Teaming with Your Community to Make a Difference 12
Our Familiarity with the City of South San Francisco
Over the past several years, WC3 has worked with the City of South San Francisco on countless projects,
performing plan review and inspections for Public Works, Engineering, Civil, Building, Fire and more.
Examples of past projects pertaining to the Scope of Work outlined in the City ’s RFQ can be found in the
subsequent section of this proposal.
WC3 has a team of highly qualified staff, with an outstanding track record of service, to assist with the
City’s comprehensive municipal engineering services including, but not limited to, staff augmentation,
program management for the capital improvement projects, land development services, and
construction management and inspection.
WC3 has an office located across the street from South San Francisco City Hall at 417 Grand Avenue. We
also have a new office in the City of Oakland near the foot of the Bay Bridge. The benefits of our close
proximity to SSF City Hall are as follows:
•City staff have direct access to WC3 staff due to short walking distance between offices.
•Applicants have the same access as City staff if there are project -related questions.
•Travel cost for City -related activities, such as meetings, are minimal.
•WC3 is available for project management, staff augmentation, and engineering services upon the
City’s request even on short notice.
In addition to WC3’s office being in the City of South San Francisco, most of the WC 3 staff at our SSF
office are residents in the County of San Mateo. Being nearby residents and working locally in town
gives our staff a unique perspective of the City, community, stakeholders, and upcoming construction
projects.
Attachment 3 - WC3 Profile and Project Team Sheets
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-951 Agenda Date:2/12/2020
Version:1 Item #:4a.
Resolution approving administrative,plan check,and inspection services agreements with CSG Consultants,
Inc.and West Coast Code Consultants,Inc.in an amount not to exceed $1,000,000 total for each year of a two
year period for each firm with the ability to renew for an additional two years at the City’s sole discretion,and
authorizing the City Manager to execute agreements on behalf of the City.
WHEREAS,the City of South San Francisco (“City”)Public Works Department is responsible for providing
development engineering services consisting of plan check,inspection,and associated administrative services;
and
WHEREAS,the level of development engineering services required to accommodate the rate of development is
over and above the capabilities of the existing staff; and
WHEREAS,on December 17,2019,staff issued a Request for Proposals (RFP)for municipal engineering
services related to land development services provided by the Engineering Division; and
WHEREAS,on January 13,2020,staff received two proposals from the firms CSG Consultants,Inc.(CSG)
and West Coast Code Consultants, Inc. (WC3); and
WHEREAS,a review panel consisting of two senior engineers and one principal planner reviewed the firms’
experience, qualifications, and references, and
WHEREAS,the review panel recommends that both firms CSG and WC3 undertake the municipal engineering
services; and
WHEREAS,the overall length of each consultant agreement is two (2)years,from March 1,2020,to June 30,
2021; and
WHEREAS,the consultants will work on an on-call basis as defined by the City on a project-by-project basis;
and
WHEREAS,private development review,coordination,and inspection will be funded through permit fees and
deposits from the permit applicants; and
City of South San Francisco Printed on 2/13/2020Page 1 of 2
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File #:19-951 Agenda Date:2/12/2020
Version:1 Item #:4a.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco,that the City
Council hereby approves a consulting services agreement with CSG and WC3,attached herewith respectively
as Exhibits A and B,for municipal engineering services for the City of South San Francisco,in a total amount
not to exceed $1,000,000 each year for each firm for a two (2)year term conditioned on CSG Consultants,Inc.
and West Coast Code Consultants,Inc.timely execution of the consultant services agreement and submission of
all required documents,including but not limited to,certificates of insurance and endorsements,in accordance
with the agreement documents.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreements and any
other related documents on behalf of the City upon timely submission by CSG Consultants,Inc.and West Coast
Code Consultants, Inc. signed contracts and all other documents, subject to approval by the City Attorney.
*****
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Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and CSG Consultants, Inc. Page 1 of 16
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
CSG CONSULTANTS, INC.
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and CSG Consultants, Inc. (“Consultant”) (together sometimes referred to as the
“Parties”) as of _______________ (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2021, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed one
million dollars ($1,000,000) per fiscal year, notwithstanding any contrary indications that may be
contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as
Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only
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City of South San Francisco and CSG Consultants, Inc. Page 2 of 16
payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall
submit all invoices to City in the manner specified herein. Except as specifically authorized by City,
Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
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City of South San Francisco and CSG Consultants, Inc. Page 3 of 16
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A.
Reimbursable expenses shall not exceed those amounts specified in Exhibit A. Expenses
not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in
the total amount of compensation provided under Section 2 of this Agreement that shall
not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant
provides City with a valid Form 590 or other valid, written evidence of an exemption or
waiver from withholding, City may withhold California taxes from payments to Consultant
as required by law. Consultant shall obtain, and maintain on file for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or
waivers) from all subcontractors. Consultant accepts sole responsibility for withholding
taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with Consultant’s withholding duty to City upon request. .
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and CSG Consultants, Inc. Page 4 of 16
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
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City of South San Francisco and CSG Consultants, Inc. Page 5 of 16
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
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City of South San Francisco and CSG Consultants, Inc. Page 6 of 16
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
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City of South San Francisco and CSG Consultants, Inc. Page 7 of 16
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
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4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
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City of South San Francisco and CSG Consultants, Inc. Page 9 of 16
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
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all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
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Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
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City of South San Francisco and CSG Consultants, Inc. Page 12 of 16
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
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City of South San Francisco and CSG Consultants, Inc. Page 13 of 16
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
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10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Matthew Ruble,
Principal Engineer ("Contract Administrator"). All correspondence shall be directed to or
through the Contract Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and CSG Consultants, Inc. Page 15 of 16
Consultant:
CSG Consultants, Inc.
550 Pilgrim Drive
Foster City, CA 94404
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
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CITY OF SOUTH SAN FRANCISCO CSG Consultants, Inc.
____________________________ _____________________________________
Mike Futrell, City Manager NAME:
TITLE:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
EXHIBIT A
SCOPE OF SERVICES
CITY OF SOUTH SAN FRANCISCO
Municipal Engineering Services for
Fiscal Years 2019-2020 And 2020-2021
Municipal Engineering Services FY 19-21
Pg 1
1. SCOPE OF WORK
Task 1 – Private Development Reviews
· Perform complete plan review and draft conditions of approval for planning projects
and entitlements including tentative maps, easements, dedications, mitigation
measures for City traffic and utility infrastructure, parking standards, turning radii,
grading, site development, and accessibility.
· Perform complete plan reviews for building permits and encroachment permits for
conformance to conditions of approval, City Municipal Code, and City Engineering
Standards. This includes but is not limited to: easements, traffic and parking,
utilities, grading, hardscape, stormwater pollution prevention, best management
practices, haul routes, site development, and accessibility.
· Provide plan check comments on private development submittals, studies, and
proposed improvements.
· Provide conditions and/or comments on SSF’s online permitting system
(CRW/TRAKiT).
· Attend Technical Advisory Group, Planning Commission or City Council meetings
as needed.
Task 2 – Public Works Inspections
· Perform daily field inspections on short notice including nights and weekends. This
includes inspection of the following, but not limited to: sidewalk removal and
replacement, sewer lateral rehabilitation or installation, temporary power poles,
temporary traffic controls, haul routes, utility trenches (storm, sewer, fiber, and
conduits), utility testing, erosion and dust protection, and ADA accessible ramps.
Grading and on-site inspections are not performed nor expected.
· Attend pre-construction meetings with permittees to confirm scope,
constructability, and coordination with other projects.
· Report and Log inspections on SSF’s online permitting system (CRW/TRAKiT).
Municipal Engineering Services FY 19-21
Pg 2
Task 3 – Administrative Services
· Provide, on an as needed basis, in-house staff augmentation to provide
administrative duties. This includes permit technician, in-house plan checker,
administrative assistant, and other Engineering Division personnel knowledgeable
in the operation of a municipal government, land development engineering, and
the Subdivision Map Act.
· Daily project management; cost management; coordination with contractor,
developer and other regulatory agencies.
· Provide policy administration of the Dig Once Policy and the Open Trench
Notification Policy in accordance with SSF Muni Code 13.40.
EXHIBIT B
COMPENSATION SCHEDULE
CSG PROPOSAL/QUALIFICATIONS TO CITY OF SOUTH SAN FRANCISCO
MUNICIPAL ENGINEERING SERVICES FOR FY 19-20 AND 20-21
17
Fee Schedule
CSG services are billed on a time-and-materials basis according to our Standard Rates, shown below.
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation
Insurance, travel and office expenses. CSG will coordinate the pickup and return of plans to and from CSG offices.
Overtime work will be billed at 1.5x the hourly rates indicated in the table above. On each anniversary of the
contract start date, CSG will initiate a rate increase based on change in CPI -U for the applicable region. CSG will
mail an invoice every month for services rendered during t he previous month.
Professional Engineering Services 2020
Hourly Rate
Engineering Trainee $60
Administrative Assistant $80
Analyst $130
Engineering Designer/CASp Inspection & Consultation $140
Construction Inspector $145
Senior Analyst $155
Assistant Resident Engineer $170
Assistant Engineer $145
Associate Engineer $170
Senior Construction Inspector $155
Senior Engineer $200
Senior Land Surveyor $200
Resident Engineer $200
Structure Representative $200
Senior Structural Engineer $220
Senior Project Manager $220
Principal Engineer $230
Senior Principal Engineer $250
Two-Person Survey Crew $330
Sustainability Program Management Services Hourly Rate
Sustainability Program Analyst $130
Sustainability Program Senior Analyst $155
Sustainability Program Manager $185
7 S E C T I O N
EXHIBIT C
INSURANCE CERTIFICATES
[OPTIONAL] EXHIBIT D
FORM 590
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and West Coast Code Consultants, Inc. Page 1 of 16
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
WEST COAST CODE CONSULTANTS, INC.
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and West Coast Code Consultants, Inc. (“Consultant”) (together sometimes referred to as
the “Parties”) as of _______________ (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2021, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed one
million dollars ($1,000,000) per fiscal year, notwithstanding any contrary indications that may be
contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as
Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only
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payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall
submit all invoices to City in the manner specified herein. Except as specifically authorized by City,
Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
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2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A.
Reimbursable expenses shall not exceed those amounts specified in Exhibit A. Expenses
not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in
the total amount of compensation provided under Section 2 of this Agreement that shall
not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant
provides City with a valid Form 590 or other valid, written evidence of an exemption or
waiver from withholding, City may withhold California taxes from payments to Consultant
as required by law. Consultant shall obtain, and maintain on file for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or
waivers) from all subcontractors. Consultant accepts sole responsibility for withholding
taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with Consultant’s withholding duty to City upon request. .
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
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2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
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City of South San Francisco and West Coast Code Consultants, Inc. Page 5 of 16
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
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activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
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expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
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4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
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b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
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all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
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Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
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8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
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the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
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10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Matthew Ruble,
Principal Engineer ("Contract Administrator"). All correspondence shall be directed to or
through the Contract Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
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Consultant:
West Coast Code Consultants, Inc.
417 Grand Avenue, Suite 201
South San Francisco, CA 94080
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
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CITY OF SOUTH SAN FRANCISCO West Coast Code Consultants, Inc.
____________________________ _____________________________________
Mike Futrell, City Manager NAME:
TITLE:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
EXHIBIT A
SCOPE OF SERVICES
CITY OF SOUTH SAN FRANCISCO
Municipal Engineering Services for
Fiscal Years 2019-2020 And 2020-2021
Municipal Engineering Services FY 19-21
Pg 1
1. SCOPE OF WORK
Task 1 – Private Development Reviews
· Perform complete plan review and draft conditions of approval for planning projects
and entitlements including tentative maps, easements, dedications, mitigation
measures for City traffic and utility infrastructure, parking standards, turning radii,
grading, site development, and accessibility.
· Perform complete plan reviews for building permits and encroachment permits for
conformance to conditions of approval, City Municipal Code, and City Engineering
Standards. This includes but is not limited to: easements, traffic and parking,
utilities, grading, hardscape, stormwater pollution prevention, best management
practices, haul routes, site development, and accessibility.
· Provide plan check comments on private development submittals, studies, and
proposed improvements.
· Provide conditions and/or comments on SSF’s online permitting system
(CRW/TRAKiT).
· Attend Technical Advisory Group, Planning Commission or City Council meetings
as needed.
Task 2 – Public Works Inspections
· Perform daily field inspections on short notice including nights and weekends. This
includes inspection of the following, but not limited to: sidewalk removal and
replacement, sewer lateral rehabilitation or installation, temporary power poles,
temporary traffic controls, haul routes, utility trenches (storm, sewer, fiber, and
conduits), utility testing, erosion and dust protection, and ADA accessible ramps.
Grading and on-site inspections are not performed nor expected.
· Attend pre-construction meetings with permittees to confirm scope,
constructability, and coordination with other projects.
· Report and Log inspections on SSF’s online permitting system (CRW/TRAKiT).
Municipal Engineering Services FY 19-21
Pg 2
Task 3 – Administrative Services
· Provide, on an as needed basis, in-house staff augmentation to provide
administrative duties. This includes permit technician, in-house plan checker,
administrative assistant, and other Engineering Division personnel knowledgeable
in the operation of a municipal government, land development engineering, and
the Subdivision Map Act.
· Daily project management; cost management; coordination with contractor,
developer and other regulatory agencies.
· Provide policy administration of the Dig Once Policy and the Open Trench
Notification Policy in accordance with SSF Muni Code 13.40.
EXHIBIT B
COMPENSATION SCHEDULE
Teaming with Your Community to Make a Difference 24
Hourly Rates & Fees
WC3 proposes the following contract amounts for professional services. WC3 reviewers strive to work
with the applicants and designers to ensure all comments are addressed in as few reviews as possible.
Any additional services not listed below may be negotiated:
TABLE OF HOURLY BILLING RATES
POSITION HOURLY RATE
Principal $195 / Hour
Project Manager $160 / Hour
Land Surveyor $165 / Hour
Traffic Engineer $165 / Hour
Structural Engineer $165 / Hour
Senior Civil Engineer $160 / Hour
Associate Civil Engineer $150 / Hour
Assistant Engineer and Plan Reviewer $130 / Hour
Public Works Inspector (Prevailing Wage Rate, daytime hours) $160 / Hour
Public Works Inspector (Prevailing Wage Rate, 8pm to 5am) $185 / Hour
Miscellaneous: Proposed Hourly Rates are for Fiscal Years 2019/20 and 2020/21. Rates are subject to a 3% Cost of Living
increase on each new fiscal year of the contract. Reimbursable expenses will be at Cost plus 15% and may include specialized
equipment rental and printing costs. Cost for mileage will be at the Federal Rate in effect and will be for the use of person al
automobiles within the City limits by Public Works Inspectors. Reimbursable expenses are not to exceed the contract
amount.
Any work performed under prevailing wage is subject to the State of California labor regulations. Public Works Inspections in
excess of Forty (40) Hours a week, overtime work, holiday work, weekend work, etc. will be invoiced as follows:
• Overtime – One Hundred Fifty Percent (150%) of regular rates. Overtime is defined as working more than Forty
(40) Hours a week or more than Eight (8) Hours a day or more than Six (6) consecutive days in a week.
• Double Overtime – Two Hundred Percent (200%) of regular rates. Double Overtime is defined as working more
than Twelve (12) hours a day or working more than Eight (8) hours on the seventh consecutive day of work.
• Holidays and Weekends – Two Hundred Percent (200%) of regular rates.
A four (4) hour daily minimum is required for Public Works inspections.
EXHIBIT C
INSURANCE CERTIFICATES
[OPTIONAL] EXHIBIT D
FORM 590
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-46 Agenda Date:2/12/2020
Version:1 Item #:5.
Report regarding a resolution authorizing the submittal of an application for the San Mateo County Shuttle
Program Funding in an amount of $1,002,225 and committing a 25%matching contribution of $334,075 from
South San Francisco Local Measure A funds,in support of the South City Shuttle program.(Sarah Henricks,
Management Analyst II)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the submittal of an application
for the San Mateo County Shuttle Program Funding in an amount of $1,002,225 and committing a 25%
matching contribution of $334,075 from South San Francisco Local Measure A funds,in support of the
South City Shuttle program.
BACKGROUND/DISCUSSION
The South City Shuttle has been in operation since November 2014,funded by three rounds of San Mateo
County Transportation Authority (TA)Shuttle Program funds.Staff applied for the TA Shuttle Program funds
for South City Shuttle operations in February of 2014,2016,and 2018;all three applications were successful.
The TA provided the City with $836,000 in funding for the current cycle,fiscal year (FY)2018 -2020 and the
City provided a 25% match of $279,000 in local Measure A funding, for a total project cost of $1,115,000.
Since its inception,the South City Shuttle has become a vital service to the South San Francisco community,as
it provides a critical connection between the regional South San Francisco BART station,SamTrans stops,and
numerous pedestrian generators throughout the City,such as the downtown,recreation centers,libraries,local
shops,parks,and others.The City has two buses,running in opposite directions that provide service throughout
the City.The current routes begin and end at the SSF BART station and provide access to Sunshine Gardens,
Hillside Boulevard,Linden Avenue,and Grand Avenue.They also serve the Terrabay Recreation Center,
downtown South San Francisco,both libraries,the Magnolia Senior Center,Orange Memorial Park,Rotary
Plaza,the Municipal Services Building,and Kaiser Medical Center.The complete routes and timetables can be
viewed in Attachment 1.
The second bus was added to the program in October 2018.Since its addition,the South City Shuttle has served
as a transportation option to an average of 330 riders per day,an increase of approximately 80 passengers per
day since the 2016 funding cycle.The shuttle program averages 16 passengers per hour at an average cost of
$5.51 per passenger.These metrics place the South City Shuttle among the best performing community shuttles
in San Mateo County,exceeding the performance benchmarks of the TA of 10 passengers per hour at $11 per
passenger.
During the FY 2019 -2020 funding cycle,staff procured and installed automated passenger counters (APCs)on
both shuttles to increase accuracy of ridership counts and improve shuttle safety.The installation of the APCs
will also provide a shuttle tracking mechanism that riders can use to approximate the shuttle’s arrival.Staff is
working with the vendor to optimize the APCs and tracking technology.Staff also provided the Shuttle’s
General Transit Feed Specification (GTFS)data to the Metropolitan Transportation Commission’s (MTC)511
Open Data Portal.Sharing this data to the portal allows MTC to share the Shuttle’s data with private sector
disseminators to maximize the number of travelers benefitting from 511 data.Private sector partners includeCity of South San Francisco Printed on 2/6/2020Page 1 of 2
powered by Legistar™
File #:20-46 Agenda Date:2/12/2020
Version:1 Item #:5.
disseminators to maximize the number of travelers benefitting from 511 data.Private sector partners include
Google,Apple,TomTom,HERE,and INRIX.Similarly,the Open Data Portal provides several APIs for
developers who would like to create applications, widgets, and other tools using 511 data.
Call for Projects
The TA,in conjunction with the City/County Association of Governments of San Mateo County (C/CAG),
issued a Call for Projects on January 13,2020 for the San Mateo Shuttle Program.The $10 million program is a
combination of C/CAG funds from the Countywide Congestions Relief Plan and TA funds from the Measure A
Sales Tax Program.The funding is available on a competitive basis for a two-year funding cycle:fiscal years
2020 -2021 and 2021 -2022.To seek funding pursuant to this Call for Projects,TA and C/CAG require a
governing board resolution from the City committing the City to the completion of the South City Shuttle.
The shuttle has proven to be successful and staff recommends continuing the service and asking for funds for
the next two funding cycles.Staff is not recommending any changes to the routes or the schedule,but believes
the installation of the APCs,tracking technology,and the 511 Open Data Portal will drive more riders to the
shuttle routes,increasing program participation.Based on community feedback and an informal staff audit,
staff believes the shuttle program would benefit from an update to the signage at all stops,installation of
benches at stops with no nearby seating areas,and increased marketing and outreach.Staff proposes a more
thorough audit of all shuttle stops to identify needed improvements or repairs.
FISCAL IMPACT
The projected cost of the Free South City Shuttle program over the next two years is $1,336,300.If approved,
new Measure A or C/CAG congestions relief funds would cover 75 percent ($1,002,225)of the project costs.
The proposed city match for the next two years is 25%of the project costs ($334,075).This amounts to
approximately $167,040 per year for FY 2020 -2021 and FY 2021 -2022.Staff proposes the matching funds
come from the City’s local Measure A fund.This is an increase to the current funding model of approximately
$27,540 per year.
RELATIONSHIP TO STRATEGIC PLAN
The Free South City Shuttle Program supports Priority Area 2:Quality of Life of the South San Francisco
Strategic Plan by providing access to multi-modal transportation options.
CONCLUSION
City Council’s support of the application for the San Mateo County Shuttle Program gives the City an
opportunity to continue providing a free public transportation option to the South San Francisco Community.
ATTACHMENTS
1.Attachment 1: Shuttle map and timetable
2.Attachment 2: South City Shuttle Grant Application presentation
City of South San Francisco Printed on 2/6/2020Page 2 of 2
powered by Legistar™
Effective January 2, 2019
A partir 2 de enero 2019
2019年1月2日
Ipatutupad simula Enero 2, 2019
ssf.net/scs
Servico gratuito de transportacion público
免费南城班车
Libreng Sakay South City Shuttle
650-877-8550
Email: [email protected]
HOW TO USE THE TIMETABLE:
CÓMO UTILIZAR ESTA TABLA:
Ubique la parada precisa en el mapa correspondiente al
punto donde desee subirse al shuttle. Encuentre la misma
hora precisa en la table de horarios. Las horas de
salida/llegada se indican bajo cada parada. Hay ayuda
disponible para la planificación de viajes llamando
650-877-8550 o visitando maps.google.com.
PAANO GAMITIN ANG TALAORASAN:
Hanapin sa mapa ang lugar kung saan gustong sumakay
ng bus o shuttle. Hanapin ang punto ng oras ng pagdaan
ng bus sa talaan ng iskedyul. Ang pag-alis at pagadating
ng bus ay nakalista sa ilalim ng bawat hintuan ng bus (bus
stop). Maaaring magpatulong sa pagpaplano ng byahe sa
pamamagitan ng pagtawag sa 650-877-8550 o pagbisita
sa maps.google.com.
如何使用本时间表：
在您想要登上公交車的地方之前找到地圖上的站點。
按計劃查找相同的時間點。 出發/到達時間列在每個
停靠點下方。 可通過撥打650-877-8550或訪問
maps.google.com獲取旅行計劃幫助。
Funding for the South City Shuttle is provided by the
San Mateo County Transportation Authority and the
City of South San Francisco.
The South City Shuttle is a free weekday service that
improves access to key destinations in South San
Francisco. The shuttle service is funded by the San
Mateo County Transportation District and the City of
South San Francisco.
The South City Shuttle provides free
service around South San Francisco,
with trips to local stores, senior center,
libraries, city hall and parks. The
shuttle provides transit connections
with SamTrans and BART.
This free shuttle is open to the general
public.
GRACIAS A NUESTROS SOCIOS
El financiamiento del shuttle de South City es proporcionado por la
Autoridad de Transportes del Condado de San Mateo y la Ciudad de
South San Francisco.
El shuttle de South City es un servicio gratuito todos los días entre
semana que mejora el acceso a destinos clave en South San
Francisco. El servicio de shuttle es proporcionado por el Distrito de
Transportes del Condado de San Mateo y la Ciudad de South San
Francisco.
El Shuttle de South City proporciona un servicio gratuito alrededor
de South San Francisco, con viajes a tiendas locales, el centro
para ancianos, bibliotecas, ayuntamiento y parques. El shuttle
proporciona conexiones de tránsito con SamTrans y BART.
Este shuttle gratuito está abierto al público general.
Ang South City Shuttle ay naglalaan ng libreng serbisyo sa paligid
ng South San Francisco kasama ang papunta sa mga lokal na
tindahan, sentro para sa mga nakakatanda, aklatan, gusaling
panglungsod, liwasan at parke. Ang shuttle ay may nakalaan na
koneksyon para sa paglipat sa SamTrans at BART.
Ang libreng shuttle ay bukas para sa publiko.
SALAMAT SA AMING MGA KATUWANG
Ang pondo para sa South City Shuttle ay galing sa San Mateo
County Transportation Authority at sa Lungsod ng South San
Francisco.
Ang South City Shuttle ay libreng serbisyo tuwing karaniwang araw
na may pasok upang pahusayin ang pag-uugay sa mga susing
destinasyon sa loob ng South San Francisco. Ang serbisyo ng
shuttle ay pinopondohan ng Distrito ng San Mateo County
Transportation at ng Lungsod ng South San Francisco.
感谢我们的合作伙伴
South City Shuttle 所需资金来自圣马刁县交通管理局 (San
Mateo County Transportation Authority) 和南旧金山市
(City of South San Francisco)。
South City Shuttle 是一个免费的平日服务，用以改善到南
旧金山主要目的地的交通。穿梭巴士服务由圣马刁县交通区
(San Mateo County Transportation District) 和南旧金山市
(City of South San Francisco) 资助。
South City Shuttle 在南旧金山提供免费服务，方便您
前往当地商店、老年中心、图书馆、市政厅和公园。穿
梭巴士提供转乘 SamTrans 和 BART 的交通。
免费穿梭巴士向公众开放。
THANKS TO OUR PARTNERS
RULES OF
THE ROAD Reglas del
camino
Tuntunin sa
lansangan上路规则
Prohibido fumar Bawal Manigarilyo禁止烟火
No se permiten
comidas ni bebidas Bawal ang pagkain at inumin禁止饮食
No se permiten
mascotas/animales,
excepto animales de
servicio y animales
en transportadores
Bawal ang mga alagang hayop
maliban kung ito ay hayop sa
paglilingkod, o ang hayop ay
nakasilid sa kanilang lalagyanan.
不得携带宠物/
动物 服务动物以
及放在载运工
具中的动物除外）
穿梭巴士司机若确定乘客的安全 或舒适受到威胁，则有权拒绝向任何人提供服务。
No Smoking
No Food or Drink
No pets/animals
except service
animals and
animals in carriers
Shuttle drivers reserve the right to refuse service to anyone when they determine that the
safety or comfort of passengers is threatened.
Los conductores de los shuttle se reservan el derecho de negarse a prestar servicio a cualquier persona cuando,
en su opinión, suponga una amenaza para la seguridad o comodidad de los pasajeros.
May karapatan ang drayber ng shuttle na tanggihan ang sinuman, batay sa kaniyang pagsusuri ay maaaring banta
sa kaligtasan o kapakanan ng ibang pasahero.
LOCATE SHUTTLE ON
YOUR SMART PHONE:
http://bit.ly/SSFshuttle
Ubique el shuttle en su smartphone:
http://bit.ly/SSFshuttle
Hanapin ang shuttle sa
iyong smart phone sa
pamamagitan ng:
http://bit.ly/SSFshuttle
在您的智能手机上找到穿梭巴士：
http://bit.ly/SSFshuttle
FreeSSFShuttle
400 Grand Ave
South San Francisco,CA 94080
ssf.net
LEGEND
Clockwise Shuttle Route
LEYENDA 图例 Tanda
Clockwise Rutas del shuttle
Clockwise 穿梭巴士路线
Clockwise Ruta ng shuttle
Counter Clockwise Rutas del shuttle
Counter Clockwise 穿梭巴士路线
Counter Clockwise Ruta ng shuttle
Datos de horas y paradas (horario)
时间点和经停站（见时间表）
Oras at lugar ng paghinto
(tignan ang talatakdaan)
Punto de conexión
转乘点
Punto ng koneksyon
Punto de interés
兴趣点
Lugar/Punto ng interes
Counter Clockwise Shuttle Route
Time Point and Stop (see schedule)
Connection Point
Point of Interest
Locate the stop on the map prior to where you
want to board the bus. Find the same time point
on the schedule. The departure/arrival times are
listed under each stop location. Trip-planning
assistance is available by calling 650-877-8550
or by visiting maps.google.com.
Country
Club HollyBARTCa
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Califor
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Miller
MapleSpruceMagnoliaHill
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C
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FranklinDrakeM
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LindenGrandBaden
Tennis
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B
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t
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Cam
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Rea
l
El
C
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m
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n
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OrangeAlida
1 stSouthwoodCity Hall
Library
Library
Orange
Memorial
Park
South
San Francisco
High School
Sunshine
Montessori
School
Gardens
Elementary
School Sign Hill Park
Terrabay
Gymnasium
El Camino
High School
S OUTH SAN FRANCISCO
S
W E
N
Hillside
Hills
i
d
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SpruceSchool
SSF CommunityLearning
Center
Connect to
ECR
W Oran
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FairwayW O
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a
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l
le
r
Kaiser Permanente
Medical CenterMcLeallanConnect to
130
Connect to
BART
Ponder
os
a
转乘 BART
转乘 130
转乘 ECR
Senior
Center
Magnol
i
a
ATTACHMENT 1
New Year’s Day January 1, 2019
Memorial Day May 27, 2019
Independence Day July 4, 2019
Labor Day September 2, 2019
Thanksgiving November 28, 2019
Day after Thanksgiving November 29, 2019
Christmas Day December 25, 2019
HOLIDAYS Días Feriados
Mga Araw ng Kapistahan
节假日
The South City Shuttle does not operate on New Year’s Day,
Memorial Day, Independence Day, Labor Day, Thanksgiving
Day, the day after Thanksgiving and Christmas.
El shuttle de South City no opera el Día de Año Nuevo, Día en Memoria
de los Caídos en Batalla, Día de la Independencia, Día del Trabajo, Día
de Acción de Gracias, el día posterior al Día de Acción de Gracias, y el
Día de Navidad.
Ang South City Shuttle ay walang byahe sa araw ng Bagong Taon,
Araw ng Memoryal, Araw ng Kalayaan, Araw ng Paggawa, Araw ng
Pasasalamat at sa kasunod na araw nito at Pasko.
South City Shuttle 在下列日期停运：新年、阵亡将士纪念日、
独立日、劳动节、感恩节、感恩节随后一天以及圣诞节。
ssf.net/scs
Counter Clockwise Rutas del shuttle Counter Clockwise 穿梭巴士路线 Counter Clockwise Ruta ng shuttleCOUNTER CLOCKWISE ROUTE (GREEN)
STOP Trip 1 Trip 2 Trip 3 Trip 4 Trip 5 Trip 6 Trip 7 Trip 8 Trip 9 Trip 10 Trip 11 Trip 12
SSF BART 8:10 AM 9:00 AM 9:50 AM 10:40 AM 11:30 AM 12:20 PM 1:10 PM 2:17 PM 3:05 PM 3:50 PM 4:35 PM 5:20 PM
ECR/ KAISER 8:15 AM 9:05 AM 9:55 AM 10:45 AM 11:35 AM 12:25 PM 1:15 PM 2:22 PM 3:10 PM 3:55 PM 4:40 PM 5:25 PM
ECR/ ARROYO 8:16 AM 9:06 AM 9:56 AM 10:46 AM 11:36 AM 12:26 PM 1:16 PM 2:23 PM 3:11 PM 3:56 PM 4:41 PM 5:26 PM
W. ORANGE/ LIBRARY 8:17 AM 9:07 AM 9:57 AM 10:47 AM 11:37 AM 12:27 PM 1:17 PM 2:24 PM 3:12 PM 3:57 PM 4:42 PM 5:27 PM
W. ORANGE/ SOUTHWOOD 8:19 AM 9:09 AM 9:59 AM 10:49 AM 11:39 AM 12:29 PM 1:19 PM 2:26 PM 3:14 PM 3:59 PM 4:44 PM 5:29 PM
W. ORANGE/ FAIRWAY 8:20 AM 9:10 AM 10:00 AM 10:50 AM 11:40 AM 12:30 PM 1:20 PM 2:27 PM 3:15 PM 4:00 PM 4:45 PM 5:30 PM
ROTARY PLAZA 8:21 AM 9:11 AM 10:01 AM 10:51 AM 11:41 AM 12:31 PM 1:21 PM 2:28 PM 3:16 PM 4:01 PM 4:46 PM 5:31 PM
ECR/ W. ORANGE 8:23 AM 9:13 AM 10:03 AM 10:53 AM 11:43 AM 12:33 PM 1:23 PM 2:30 PM 3:18 PM 4:03 PM 4:48 PM 5:33 PM
ORANGE AVE/ MYRTLE 8:26 AM 9:16 AM 10:06 AM 10:56 AM 11:46 AM 12:36 PM 1:26 PM 2:33 PM 3:21 PM 4:06 PM 4:51 PM 5:36 PM
ORANGE AVE/ TENNIS (RAILROAD) 8:27 AM 9:17 AM 10:07 AM 10:57 AM 11:47 AM 12:37 PM 1:27 PM 2:34 PM 3:22 PM 4:07 PM 4:52 PM 5:37 PM
ORANGE AVE/ BADEN 8:28 AM 9:18 AM 10:08 AM 10:58 AM 11:48 AM 12:38 PM 1:28 PM 2:35 PM 3:23 PM 4:08 PM 4:53 PM 5:38 PM
GRAND AVE/ MAGNOLIA 8:30 AM 9:20 AM 10:10 AM 11:00 AM 11:50 AM 12:40 PM 1:30 PM 2:37 PM 3:25 PM 4:10 PM 4:55 PM 5:40 PM
GRAND AVE/ SPRUCE 8:31 AM 9:21 AM 10:11 AM 11:01 AM 11:51 AM 12:41 PM 1:31 PM 2:38 PM 3:26 PM 4:11 PM 4:56 PM 5:41 PM
GRAND AVE/ MAPLE (CITY HALL) 8:32 AM 9:22 AM 10:12 AM 11:02 AM 11:52 AM 12:42 PM 1:32 PM 2:39 PM 3:27 PM 4:12 PM 4:57 PM 5:42 PM
LINDEN/ CALIFORNIA 8:37 AM 9:27 AM 10:17 AM 11:07 AM 11:57 AM 12:47 PM 1:37 PM 2:44 PM 3:32 PM 4:17 PM 5:02 PM 5:47 PM
LINDEN/ ASPEN 8:38 AM 9:28 AM 10:18 AM 11:08 AM 11:58 AM 12:48 PM 1:38 PM 2:45 PM 3:33 PM 4:18 PM 5:03 PM 5:48 PM
HILLSIDE/ SCHOOL (N. SPRUCE) 8:39 AM 9:29 AM 10:19 AM 11:09 AM 11:59 AM 12:49 PM 1:39 PM 2:46 PM 3:34 PM 4:19 PM 5:04 PM 5:49 PM
HILLSIDE/ FRANKLIN 8:42 AM 9:32 AM 10:22 AM 11:12 AM 12:02 PM 12:52 PM 1:42 PM 2:49 PM 3:37 PM 4:22 PM 5:07 PM 5:52 PM
HILLSIDE/ SSF 8:43 AM 9:33 AM 10:23 AM 11:13 AM 12:03 PM 12:53 PM 1:43 PM 2:50 PM 3:38 PM 4:23 PM 5:08 PM 5:53 PM
HILLSIDE/ MONTESSORI SCHOOL 8:45 AM 9:35 AM 10:25 AM 11:15 AM 12:05 PM 12:55 PM 1:45 PM 2:52 PM 3:40 PM 4:25 PM 5:10 PM 5:55 PM
HOLLY/ MORNINGSIDE 8:47 AM 9:37 AM 10:27 AM 11:17 AM 12:07 PM 12:57 PM 1:47 PM 2:54 PM 3:42 PM 4:27 PM 5:12 PM 5:57 PM
HOLLY/ MILLER 8:49 AM 9:39 AM 10:29 AM 11:19 AM 12:09 PM 12:59 PM 1:49 PM 2:56 PM 3:44 PM 4:29 PM 5:14 PM 5:59 PM
SSF BART 8:51 AM 9:41 AM 10:31 AM 11:21 AM 12:11 PM 1:01 PM 1:51 PM 2:58 PM 3:46 PM 4:31 PM 5:16 PM 6:01 PM
FreeSSFShuttle
TIMETABLES
CLOCKWISE ROUTE (BLUE)
STOP Trip 1 Trip 1a Trip 2 Trip 3 Trip 4 Trip 5 Trip 6 Trip 7 Trip 8 Trip 9 Trip 10 Trip 11 Trip 12 Trip 13 Trip 14 Trip 15
SSF BART 7:15 AM 7:20 AM 8:04 AM 8:54 AM 9:38 AM 10:20 AM 11:05 AM 11:48 AM 12:33 PM 1:22 PM 2:05 PM 3:08 PM 3:53 PM 4:40 PM 5:35 PM 6:17 PM
HOLLY/ MILLER 7:18 AM 7:23 AM 8:07 AM 8:57 AM 9:41 AM 10:23 AM 11:08 AM 11:51 AM 12:36 PM 1:25 PM 2:08 PM 3:11 PM 3:56 PM 4:43 PM 5:38 PM 6:20 PM
HOLLY/ MORNINGSIDE 7:20 AM 7:25 AM 8:09 AM 8:59 AM 9:43 AM 10:25 AM 11:10 AM 11:53 AM 12:38 PM 1:27 PM 2:10 PM 3:13 PM 3:58 PM 4:45 PM 5:40 PM 6:22 PM
HILLSIDE/ CHESTNUT 7:20 AM 7:25 AM 8:10 AM 8:59 AM 9:43 AM 10:25 AM 11:10 AM 11:53 AM 12:38 PM 1:27 PM 2:10 PM 3:13 PM 3:58 PM 4:45 PM 5:40 PM 6:23 PM
HILLSIDE/ SSF 7:22 AM 7:27 AM 8:12 AM 9:01 AM 9:45 AM 10:27 AM 11:12 AM 11:55 AM 12:40 PM 1:29 PM 2:12 PM 3:15 PM 4:00 PM 4:47 PM 5:42 PM 6:25 PM
HILLSIDE/ FRANKLIN 7:23 AM 7:28 AM 8:13 AM 9:02 AM 9:46 AM 10:28 AM 11:13 AM 11:56 AM 12:41 PM 1:30 PM 2:13 PM 3:16 PM 4:01 PM 4:48 PM 5:43 PM 6:26 PM
HILLSIDE/ SCHOOL 7:24 AM 7:29 AM 8:14 AM 9:03 AM 9:47 AM 10:29 AM 11:14 AM 11:57 AM 12:42 PM 1:31 PM 2:14 PM 3:17 PM 4:02 PM 4:49 PM 5:44 PM 6:25 PM
LINDEN/ ASPEN 7:26 AM 7:31 AM 8:15 AM 9:04 AM 9:48 AM 10:30 AM 11:15 AM 11:58 AM 12:44 PM 1:32 PM 2:15 PM 3:18 PM 4:05 PM 4:51 PM 5:46 PM 6:29 PM
LINDEN/ CALIFORNIA 7:27 AM 7:32 AM 8:16 AM 9:05 AM 9:49 AM 10:31 AM 11:16 AM 11:59 AM 12:45 PM 1:33 PM 2:16 PM 3:19 PM 4:06 PM 4:52 PM 5:47 PM 6:29 PM
GRAND AVE / LINDEN AVE 7:28 AM 7:33 AM 8:17 AM 9:06 AM 9:50 AM 10:32 AM 11:17 AM 12:00 PM 12:46 PM 1:34 PM 2:17 PM 3:20 PM 4:07 PM 4:53 PM 5:48 PM 6:31 PM
GRAND AVE/ MAPLE (CITY HALL) 7:29 AM 7:34 AM 8:18 AM 9:07 AM 9:51 AM 10:33 AM 11:18 AM 12:01 PM 12:47 PM 1:35 PM 2:18 PM 3:21 PM 4:08 PM 4:54 PM 5:49 PM 6:32 PM
GRAND AVE/ SPRUCE 7:31 AM 7:36 AM 8:20 AM 9:09 AM 9:53 AM 10:35 AM 11:20 AM 12:03 PM 12:49 PM 1:37 PM 2:20 PM 3:23 PM 4:10 PM 4:56 PM 5:51 PM 6:34 PM
GRAND AVE/ MAGNOLIA 7:32 AM 7:37 AM 8:21 AM 9:10 AM 9:54 AM 10:36 AM 11:21 AM 12:04 PM 12:50 PM 1:38 PM 2:21 PM 3:24 PM 4:11 PM 5:01 PM 5:52 PM 6:35 PM
ORANGE AVE/ BADEN 7:34 AM 7:40 AM 8:21 AM 9:10 AM 9:55 AM 10:36 AM 11:21 AM 12:05 PM 12:52 PM 1:40 PM 2:21 PM 3:25 PM 4:12 PM 5:02 PM 5:53 PM 6:36 PM
ORANGE AVE/ TENNIS 7:35 AM 7:41 AM 8:22 AM 9:11 AM 9:56 AM 10:37 AM 11:22 AM 12:06 PM 12:53 PM 1:41 PM 2:22 PM 3:26 PM 4:13 PM 5:03 PM 5:54 PM 6:37 PM
ORANGE AVE/ MYRTLE 7:36 AM 7:42 AM 8:23 AM 9:12 AM 9:57 AM 10:38 AM 11:23 AM 12:07 PM 12:54 PM 1:42 PM 2:23 PM 3:27 PM 4:14 PM 5:04 PM 5:55 PM 6:38 PM
W. ORANGE/ B STREET 7:37 AM 7:43 AM 8:24 AM 9:13 AM 9:58 AM 10:39 AM 11:24 AM 12:08 PM 12:55 PM 1:43 PM 2:24 PM 3:28 PM 4:15 PM 5:05 PM 5:56 PM 6:39 PM
W. ORANGE/ LIBRARY 7:42 AM 7:46 AM 8:30 AM 9:16 AM 10:01 AM 10:43 AM 11:27 AM 12:10 PM 1:00 PM 1:45 PM 2:26 PM 3:29 PM 4:18 PM 5:12 PM 6:00 PM 6:43 PM
W. ORANGE/ SOUTHWOOD 7:43 AM 7:47 AM 8:33 AM 9:17 AM 10:02 AM 10:44 AM 11:28 AM 12:11 PM 1:01 PM 1:46 PM 2:27 PM 3:30 PM 4:19 PM 5:13 PM 6:01 PM 6:44 PM
W. ORANGE/ FAIRWAY 7:44 AM 7:48 AM 8:34 AM 9:18 AM 10:03 AM 10:45 AM 11:29 AM 12:12 PM 1:02 PM 1:47 PM 2:28 PM 3:31 PM 4:20 PM 5:14 PM 6:02 PM 6:45 PM
ECR/ W. ORANGE 7:47 AM 7:51 AM 8:37 AM 9:21 AM 10:06 AM 10:48 AM 11:32 AM 12:15 PM 1:05 PM 1:50 PM 2:31 PM 3:34 PM 4:23 PM 5:17 PM 6:05 PM 6:48 PM
ECR/ 1ST AVE 7:48 AM 7:52 AM 8:38 AM 9:22 AM 10:07 AM 10:49 AM 11:33 AM 12:16 PM 1:06 PM 1:51 PM 2:32 PM 3:35 PM 4:24 PM 5:18 PM 6:06 PM 6:49 PM
ECR/ ARROYO 7:50 AM 7:54 AM 8:40 AM 9:24 AM 10:09 AM 10:51 AM 11:35 AM 12:18 PM 1:08 PM 1:53 PM 2:34 PM 3:37 PM 4:26 PM 5:20 PM 6:08 PM 6:51 PM
ECR/ KAISER 7:51 AM 7:55 AM 8:41 AM 9:25 AM 10:10 AM 10:52 AM 11:36 AM 12:19 PM 1:09 PM 1:54 PM 2:35 PM 3:38 PM 4:27 PM 5:21 PM 6:09 PM 6:52 PM
SSF BART 7:53 AM 7:57 AM 8:43 AM 9:27 AM 10:12 AM 10:54 AM 11:38 AM 12:21 PM 1:11 PM 1:56 PM 2:37 PM 3:40 PM 4:30 PM 5:24 PM 6:12 PM 6:54 PM
Clockwise Rutas del shuttle Clockwise 穿梭巴士路线 Clockwise Ruta ng shuttle
Trip 1a only operates on school days.
South City Shuttle
Grant Application
City Council Presentation
February 12, 2020
Sarah Henricks
Fast Facts
•Service begins and ends at SSF BART
•Service begins at 7:15am
•Final trip leaves SSF BART at 6:17pm and returns at 6:54pm
•Average 330 riders/day since October 2018
•Sunshine Gardens, Hillside Blvd, Downtown, Terrabay, Libraries, Magnolia Senior
Center, Orange Memorial Park, Rotary Plaza, MSB, Kaiser Medical Center
•Clockwise and Counterclockwise
•28 trips/day (Clockwise: 16;
Counterclockwise: 12)
Shuttle Map
Shuttle Program Benchmarks
Shuttle Type Operating Cost/Passenger Passengers/Service Hour
Commuter $9 15
Community $11 10
Door-to-Door $22 2
FY2020/21 and FY2021/22 Shuttle Operation Benchmarks
Shuttle Type Operating Cost/Passenger Passengers/Service Hour
Community $5.51 16.45
South City Shuttle -Current Performance Metrics*
*As of 01.23.2020
2014 –2016 $282,034
2016 –2018 $360,507
2018 –2020 $836,000
2020 –2022 $1,002,225*
*Proposed
Funding Cycles and TA Contributions
Shuttle Program Funding Request
FY2020/21 & FY2021/22
Funding Cycle TA / C/CAG Contribution
(75%)
SSF Contribution
(25%)
Total Project Cost
2018 –2020 $836,000 $279,000 $1,115,000
2020 -2022 $1,002,225 $334,075 $1,336,300
2020-2022 Proposal
•5%increase/year for Shuttle Operator (PCAM)
•Signage update
•Bench installation
•Marketing/outreach
•Staff time
Recommendation
Staff recommends that the City Council adopt a resolution supporting the South
City Shuttle Project,authorizing the submittal of an application for the San Mateo
County Shuttle Program Funding in an amount of $1,002,225,and committing a 25%
matching contribution of $334,075 from South San Francisco Local Measure A funds.
Thank you!
Questions?
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-48 Agenda Date:2/12/2020
Version:1 Item #:5a.
Resolution authorizing the submittal of an application for the San Mateo County Shuttle Program Funding in an
amount of $1,002,225 and committing a 25%matching contribution of $334,075 from South San Francisco
Local Measure A funds, in support of the South City Shuttle program.
WHEREAS,there is a need to provide free public transportation options within the City of South San Francisco
(“City”); and
WHEREAS,the South City Shuttle is a project to provide shuttle service beginning and ending at the South
San Francisco Bay Area Rapid Transit (“BART”)station,circling the City,and making stops at key public
facilities (“Project”); and
WHEREAS,there is sufficient ridership on the existing South City Shuttle to indicate the Project provides an
important service to the South San Francisco community; and
WHEREAS, maintaining the current routes and timetable continues to provide service to current riders; and
WHEREAS,improving marketing and outreach will increase community awareness of the shuttle and increase
ridership; and
WHEREAS,the estimated project cost to implement the South City Shuttle is $1,336,300,which includes a
required local match of twenty-five percent; and
WHEREAS, the City wishes to continue to sponsor the South City Shuttle Project; and
WHEREAS, the City seeks $1,002,225 in grant funding to continue the Project; and
WHEREAS,the City commits a 25%matching contribution of $334,075 for the Project over two fiscal years
(FY 2020 - 2021 and FY 2021 - 2022); and
WHEREAS,on June 7,1988,the voters of San Mateo County approved a ballot measure to allow the
collection and distribution by the San Mateo County Transportation Authority (TA)of a half-cent transactions
and use tax in San Mateo County for 25 years,with the tax revenues to be used for highway and transit
improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A);
and
WHEREAS,on November 2,2004,the voters of San Mateo County approved the continuation of the collection
and distribution by the TA the half-cent transactions and use tax for an additional 25 years to implement the
2004 Transportation Expenditure Plan beginning January 1, 2009 (New Measure A); and
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File #:20-48 Agenda Date:2/12/2020
Version:1 Item #:5a.
WHEREAS,the Board of Directors of the City/County Association of Governments (C/CAG)of San Mateo
County at its February 14,2002 meeting approved the Congestion Relief Plan and subsequently reauthorized
the Congestion Relief Plan in 2007, 2010, 2015 and 2019; and
WHEREAS,a component of the C/CAG Congestion Relief Plan is to support Local and Employer Based
Shuttle Programs; and
WHEREAS,the TA and C/CAG issued a joint Call for Projects for the San Mateo County Shuttle Program on
January 13, 2020, and
WHEREAS,the TA and C/CAG require a governing board resolution from the City in support of the City’s
application for $1,002,300 from the San Mateo County Shuttle Program for the South City Shuttle; and
WHEREAS,TA and C/CAG require a governing board resolution from the City committing the City to the
completion of the South City Shuttle.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco:
1.Directs staff to submit an application for funding from the San Mateo County Shuttle Program for
$1,002,300 for the South City Shuttle Project;
2.Commits to the completion of the South City Shuttle if awarded the requested funds from San Mateo
County Shuttle Program.
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