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HomeMy WebLinkAbout2009-01-22 e-packet~SIi S~r o° ~~"~"~.- ~~ SPECIAL MEETINCT ~. o CITY COUNCIL c`~LIFOR~1~ OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 CITY HALL CONFERENCE ROOM 4.00 GRAND AVENUE SOUTH SAN FRANCISCO THURSDAY, JANUARY 22, 2009 6:00 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Thursday, the 22"d day of January, 2009, at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: 1. Call to Order. 2. Roll Call. 3. Public Comments -comments are limited to items on the Special Meeting Agenda. 4. Interview 6: 00 p. m. 6.• 1 S p. m. 6:30 p. m.: 6:45 p. m. 7.• 00 p. m. 7:1 S p. m. 7.•30 p. m. 7:45 p. m. 8:00 p. m. 8:1 S p. m. 8: 30 p. m. applicants for the Parks and Recreation Commission. David Gallagher Mark Nagales Teresa Avelar Martin H. Cole Aldo De Tomasi Richard Holt Buenaflor "Flor" Nicolas Douglas W. Reynolds Karen Sumner Lisa Ann Trujillo Cynthia Velez 5. Discussion and appointment of applicants to the Parks and Recreation Commission. 6. Adjournment. %. ~ .r' ~ ,.', ~.-~~r to Martine Yi Larson ~`__.,-- Cit r~__ Y SPECIAL CITY COUNCIL MEETING JANUARY 22, 2009 AGENDA PAGE 2 Staff Rebort DATE: January 22, 2009 TO: Honorable Mayor and City Council FROM: Krista Martinelli-Larson, City Clerk SUBJECT: Parks and Recreation Commission Interviews/Appointments. RECOMMENDATION It is recommended that the City Council consider the attached citizen applications for appointment to the open seats on the Parks and Recreation Commission; and that Council interview each citizen. It is further recommended that upon completion of the interviews, Council move to appoint four (4) Commissioners to respective full terms on the Parks and Recreation Commission and to appoint one (1) Commissioner to fill a partial term related to an outstanding vacancy. BACKGROUND/DISCUSSION On October 27, 2008, due to expiration of terms and resignations, the City Clerk's Office initiated recruitment for several Boards and Commissions. The recruitment closed on December 5, 2008 and included the Parks and Recreation Commission as follows: Parks and Recreation Commission- Term expiration (Nagales and Gallagher) & Vacancies (Greenwald and Levine). Four (4) applicants maybe appointed to serve respective terms through December 31, 2012. On December 23, 2008, following the resignation of Commissioner Bush, the City Clerk's Office opened a new recruitment for the Parks and Recreation Commission, which closed on January 12, 2009 as follows: Parks and Recreation Commissio~t- Vacancy (Bush). One (1) applicant maybe appointed to serve a partial term through December 31, 2010. The City Clerk's Office posted the attached Notices of Term Expirations and Vacancies on Monday, October 27, 2008 and Tuesday December 23, 2008 at City Hall, the Municipal Services Building, City Hall Annex, West Orange Library and the Grand Avenue Library. A statement announcing the vacancies and identifying the application deadline including a link to the application has been on the City's website homepage during most of the recruitment period. Notification was sent to the Agenda Distribution list maintained by the City Clerk's Office. The October 27, 2008 Notice was also published in the San Mateo County Times. A brief announcement of the term expirations and vacancies was posted on the Community Channel Staff Report Subject: Parks and Recreation Commission Interviews/Appointments Page 2 through the expiration of the application period. SUMMARY OF MEETING TIMES, "GERM LENGTHS/LIMITS AND AGENCY PURPOSE The Parks and Recreation Commission meets on the fourth Thursday of every month at 7:00 p.m. in the Municipal Services Building. Commissioners are appointed to four (4) year terms and are limited to three (3) consecutive terms. The Commission advises the Council on matters pertaining to public recreation, including parks and playgrounds. The Commission also assists in the planning of a complete recreation program and in the planning of a Department budget. APPLICATIONS RECEIVED The applications identified below are qualified. The City Clerk's Office has confirmed. the applicants are registered to vote in the City of South San Francisco. Teresa Avelar Martin H. Cole Aldo De Tomasi David Gallagher- application for reappointment. Richard Holt Mark Nagales -application for reappointment. Buenaflor "Flor" Nicolas Douglas W. Reynolds Karen Sumner Lisa Ann Trujillo Cynthia Velez INTERVIEW QUESTIONS Council's standard interview questions for new applicants and incumbents are attached. In order to determine whether the expense of newspaper advertising (which generally runs upwards of $1000) is justified, the City Clerk is interested in learning how applicants became aware of the recruitment. Accordingly a question relating to this topic is included in the standard questions for new applicants. The City Clerk has also proposed questions specific to the Parks and Recreation Commission for Council's consideration. CONCLUSIO Upon review of the applications and completion of interviews, Council may consider and entertain motion(s) to point applic nts to fill the respective positions. G '~'------- " V s a i- arson M. Nag 1 City Clerk City Manager Attachments: 10.27.08 & 12.23.08 Notices of Term Expirations and Vacancies; Applications; Interview Questions; Ballots o o, \I o-R 14- BOARD and COMMISSIONS TERM EXPIRATIONS & VACANCIES NOTICE NOTICE is hereby given of upcoming vacancies on the South San Francisco Historic Preservation Commission, Library Board, Planning Commission and San Mateo County Flood Control District as follows: Historic Preservation Commission: One seat will open due to term limits as of December 31, 2008. Library Board: One seat is open due to term limits as of June 30, 2008. Planning Commission: Two seats will open due to term limits as of December 3 1, 2008. San Mateo County Flood Control District: Member Damonte's term expired 3/31/08. Timf; remaining on term: present-3/31/12. The City Council will fill the above identified vacancies upon consideration of applications filed with the Oftice of the City Clerk as set forth below. NOTICE is hereby given of the expiration of terms on the South San Francisco Historic Preservation Commission, Library Board, Parks and Recreation Commission, Personnel Board and Planning Commission as follows: Historic Preservation Commission: The respective terms of Commissioners Iskra and Kon expire as of December 31, 2008. Library Board: Boardrriember Boldenweck's term expired 6/30/08. Parks and Recreation Commission: The respective terms of Commissioners Gallagher, Greenwald, Levene and Nagales expire December 31, 2008. Personnel Board: The respective terms of Boardmembers Irli, Bernardo and Elliott expire December 31, 2008. Planning Commission: The respective terms of Commissioners Oborne and Prouty expire December 31, 2008. Incumbents Iskra, Kon, Boldenweck, Gallagher, Greenwald, Levene, Nagales, Irli, Oborne and Prouty may file applications for reappointment. Boardmembers Elliott and Bernardo have submitted applications for reappointment. The City Council will consider incumbents' applications along with any others filed with the Office of the City Clerk as set forth below. AGENCY RESPONSIBILITIES & MEETING TIMES The Historic Preservation Commission meets on the second Thursday of every month at 7:30 p.m. in the Conference Room at City Hall located at 400 Grand Avenue in South San Francisco. Commissioners are appointed to four-year terms with a limit of appointment to three consecutive terms. The Commission designates historic resources; reviews applications for altering or demolishing historic resources; disseminates information to the public concerning structures, sites and areas deemed worthy of preservation; and considers and recommends to the City Council methods for encouraging and achieving historical or architectural preservation. The Library Board meets on the fourth Tuesday of every month at 7:00 p.m. at the Main Library. Trustees are appointed to a three-year term with a limit of appointment to four consecutive terms. The Library Board works in conjunction with the Library Director to develop a plan of service, evaluate and advise council and staff on the need for services and programs and adopt policies as necessary for the administration of the library. The Parks and Recreation Commission meets on the fourth Thursday of every month at 7:00 p.m. in the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four-year terms with a limit of appointment to three consecutive terms. The Commission advises the Council on matters pertaining to public recreation, including parks and playgrounds. The Commission also assists in the planning of a complete recreation program and in the planning of a department budget. The Personnel Board meets an the third Tuesday of each month at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue. Commissioners are appointed to a four year term with a limit of appointment to three consecutive terms. The Personnel. Board reviews and oversees issues relative to recruitment- related testing and to certifying lists of persons eligible for employment in the City. It also hears appeals submitted by employees in the competitive service for disciplinary action related to dismissal, demotion, salary reduction, grievance, or alleged violation of the personnel rules and certifies its findings and recommendations. The Planning Commission meets the first and third Thursdays of the month at 7:30 p.m. at the Municipal Service Building. Commissioners are appointed to a four- year term with a limit of appointment to three consecutive terms. The purpose of the Planning Commission is to make recommendations as to the orderly, physical growth and development of the community in relation to land subdivision, planning and zoning. It makers recommendations in matters of zoning changes, variances, special use permits,, parcel maps, subdivision maps and other related matters. The San Mateo County Flood. Control District ("SMCFCD") meets quarterly on the second Tuesday of the last month in the quarter at 3:00 p.m. at South San Francisco City Hall. Members are appointed to a four-year term. The SMCFCD oversees financing of flood control projects in San Mateo County. REQUIREMENTS To be considered for appointment, persons must be registered to vote in the City of South San Francisco. Applicants should also be motivated to serve the public and have sufficient time available to devote to day or evening meetings and the requisite preparation. Submission of an application :pursuant to the process set forth below and appearance before the City Council for a public interview at a Special Meeting is also required. APPLICATION PROCEDURES Applications may be retrieved by the following methods: 1) Contact the Office of the City Cleric: Krista Martinelli-Larson South San Francisco City Clerk City Hall 400 Grand Avenue South San Francisco, CA 94080 Tel: (650) 877-8518 Fax: (650) 829-6641 e-mail: krista.martinelli-Larson c~c ssf.net or 2) Download a copy of the application at: www.ssf.net/civica/inc/displa~ b~lobpdt~.asp?BIobID=8768 APPLICATIONS MUST BE RECEIVED IN THE OFFICE OF THE CITY CLERK BY FRIDAY DECEMBER 5`b AT 5:00 P.M. Dated: October 27, 2008 • ... r a Martinelli arson City erk ~°~zx"s~.~' o n ~z o ~ I~-R 1~ BOARD and COMMISSIONS TERM EXPIRATIONS & VACANCIES NOTICE NOTICE is hereby given of G~ vacancy on the South San Francisco Parks and Recreation Commission as follows: Parks and Recreation Commission: Since the recruitment closed December 5, 2008, one (1) additional seat is open due to a Commissioner's resignation. Time rerriaining on term: present through 12/31/2010. The City Council will fill the above identified vacancy upon consideration of applications filed with the Office of the City Clerk as set forth below. * * PLEASE NOTE: Residents who applied for the Parks and Recreation Commission during the recruitment closed Decerriber 5, 2008 are automatically applied for the position. NOTICE is hereby given of a term expiration on the South San Francisco Personnel Board: Personnel Board: Since the last recruitment closed December 5, 2008, Commissioner Bernardo has withdrawn his application for reappointment to the Personnel Board. His term expires December 31, 2008. The City Council will considE;r applications filed with the Office of the City Clerk as set forth below. PLEASE ]NOTE: Residents who applied for the Personnel Board during the recruitment closed December 5, 2008 are automatically applied for the position. AGENCY RESPONSIBILITIES ~ MEETING TIMES The Parks and Recreation Commission meets on the fourth Thursda;~ of every month at 7:00 p.m. in the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms with a limit of appointment to three (3) consecutive terms. The Commission advises the Council on matters pertaining; to public recreation, including parks and playgrounds. The Commission also assists in the planning of a complete recreation program and in the planning of a department budget. The Personnel Board meets on the third Tuesday of each month at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue. Commissioners are appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The Personnel Board reviews and oversees issues relative to recruitment-related testing and to certifying lists of persons eligible for employment in the City. It also hears appeals submitted by employees in the competitive service for disciplinary action related to dismissal, demotion, salary reduction, grievance, or allegf;d violation of the personnel rules and certifies its findings and recommendations. REQUIREMENTS To be considered for appointment, persons must be registered to vote in the City of South San Francisco. Applicants should also be motivated to serve the public and have sufficient time available to devote to day or evening meetings and the requisite preparation. Submission of an application. ;pursuant to the process set forth below and appearance before the City Council for a public interview at a Special Meeting is also required. APPI..ICATION PROCEDURES Applications may be retrieved by the following methods: 1) Contact the Office of the City Clerk: Krista Martinelli-Larson South San Francisco City Clerk City Hall 400 Grand Avenue South San Francisco, CA 94080 Tel: (650) 877-8518 Fax: (650) 829-6641 e-mail: krista.martinelli-Larson a,ssf.net or 2) Download a copy of the application at: www.ssf.net/civica/inc/displayblobpdf~.asp?B1obID=8768 APPLICATIONS MUST BE RECEIVED IN THE OFFICE OF THE CITY CLERK BY MONDAY, JANUARY 12, 2009 AT 5:00 P.M. Dated: December 23, 2008 ~~~ ~'' ' ri a inel }~ arson City Clerk l