HomeMy WebLinkAbout2010-08-11 e-packetSp~~H SA~,~,~
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CITY OF SOUTH SAN FRANCISCO
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REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COMMUNITY ROOM
WEDNESDAY, AUGUST 1 1, 2010
6:30 P.M.
PEOPLE OF SOU"TH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting Agency
business, we proceed as follows:
The regular meeting of the Redevelopment Agency is held on the second Wednesday of each month at
6:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco,
California.
Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please
complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk.
Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment.
California law prevents Redevelopment Agency from taking action on any item not on the Agenda
(except in emergency circumstances). Your question or problem may be referred to staff for investigation
and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive
action or a report. When your name is called, please come to the podium, state your name and address for
the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for
your cooperation.
The Clerk will read. successively the items of business appearing on the Agenda. As she completes
reading an item, it will be ready for Board action.
MARK N. ADDIEGO
Chair
KEVIN MULLIN
Vice Chair
PEDRO GONZALEZ
Boardmember
RICHARD A. GARBARINO
Boardmember
RICHARD BATTAGLIA
Investment Officer
BARRY M. NAGEL
Executive Director
KARYL MATSUMOTO
Boardmember
KRISTA MARTINELLI-CARSON
Clerk
STEVEN T. MATTAS
Counsel
PLEASE SILENCE CELL PHONES AND PAGERS
HEARING ASSISTANCE EQUIPMENT' IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS
In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open
session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the
City Clerk's Office located at City Hall. lf, however, the document or writing is not distributed until the regular meeting to which it
relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The
address of City Hall is 400 Grand Avenue, South San Francisco, California 94080.
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
PUBLIC COMMENTS
CONSENT CALENDAR
l . Motion to approve the minutes of June 23, 2010 and July 14, 2010.
2. Motion to approve expense claims of August 1 1, 2010.
3. Resolution awarding the South San Francisco Historical Society Museum Roof
Replacement and Accessories construction contract to Andy's Roofing Company, Inc. of
Milpitas, CA, in ain amount not to exceed $21,980.
ADJOURNMENT
REGULAR REDEVELOPMENT AGENCY MEETING AUGUST 11, 2010
AGENDA
PAGE 2
v~K SANF
50 ~". _ ~
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c~L 1 FOF~~P
MINUTES
SPECIAL MEETING
REDEVELOPMENT AGENCY
CITY OF SOUTH SAN FRANCISCO
DRAFT
MUNICIPAL SERVICES BUILDING
COMMUNITY ROOM
WEDNESDAY, JUNE 23, 2010
CALLED TO ORDER:
ROLL CALL:
1. Agenda Review.
6:30 p.m.
Present: Boardmembers Garbarino, Gonzalez and
Matsumoto, Vice Chairman Mullin and
Chairman Addiego.
Absent: None.
Executive Directcr Nagel recommended that the meeting be recessed prior to consideraticr.
of items 6 and 7 and be reopened simultaneous to consideration of the budget on the City
Council Agenda.
Boardmembers agreed.
2. Public Comments -comments were limited to items on the Special Meeting
Agenda.
None.
ADMINISTRATIVE BUSINESS
3. Resolution 9-2010 authorizing 1) execution of an Option and Purchase Agreement
with MP South City LP; 2) approving a total of $9,509,000 in loans consistent with
the terms of the Loan Term Sheets to affiliates of Mid-Peninsula Housing Coalition
for the development of an affordable housing project at 636 El Camino Real; and 3)
approving a budget amendment to the Redevelopment Agency Low/Mod Housing
Operating Budget.
Community Development Consultant Sanchez presented the staff report and described the
109 affordable unit development. He explained affordability would be at 30-50% of
median income. Due to the state and local financial crisis the budget deficit for the project
was at $18,000. To make up this deficit, Mid Pen was pursuing a tax credit that would
require all of the housing to be affordable. Consultant Sanchez then explained the
financing vehicles and the organizational structure of the Mid Pen subsidiary entities.
Vice Chairman Mullin questioned timing on decisions related to state tax credits.
Consultant Sanchez responded mid-September.
Boardmember Matsumoto noted she could not support the project due to its inability to
integrate market rate housing.
Consultant Sanchez then noted the City Council was scheduled to hear more about the
design for the project during its meeting that same evening.
Motion-Boardmember Garbarino/Second-Boardmember Gonzalez: to approve
Resolution 9-2010. AYES: Boardmembers Gonzalez and Garbarino, Vice Chairman
Mullin and Chairman Addiego. NOES: Boardmember Matsumoto. ABSTAIN: None.
ABSENT: None.
Recess: 6:47 p.m.
Meeting resumed: 10:10 p.m.
4. Resolution No. 10-2010 for the Certification of the City's Investment Policy
for FY 2010/2011.
Director of Finance Steele presented the staff report recommending slight modifications to
the investment policy, including a bench marls measure of performance of the outside
portfolio manager against a 1-5 year government index.
Motion- Boardmember Matsumoto/Second- Boardmember Garbarino: to approve
Resolution 10-2010. Unanimously approved by voice vote.
5. Fiscal Year 2010/2011 Budget: a) Resolution 11-2010 approving the Budget for the
South San Francisco Redevelopment Agency f:or Fiscal Year 2010/2011 and
appropriating the corresponding funds; b) Resolution providing the Interim
Spending Authority for the first 60 days of the 2010-2011 fiscal year.
Budget Director Tribby presented the staff report summarizing the proposed budget. She
provided a power point presentation that included information regarding the operating
budget and housing fund.
Motion-Boardmember Gonzalez/Second-Boardmember Garbarino: to approve
Resolution 11-2010. Unanimously approved by voice vote.
ADJOURNMENT
Being no further business, Chairman Addiego adjourned the meeting at 10:21 p.m.
Subm~ ted by:
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~---I~r`ista ~i t~e~lli~`a~on ~~lerk'
City of South San Fra c~sco~
Approved:
Mark N. Addiego, Chairman
City of South San Francisco
REGULAR REDEVELOPMENT AGENCY MEETING
MINUTES
JUNE 23, 2010
PAGE 2
~~x,sAN~ 1!/IINUTE S i.
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REGTJLAR MEETING
MUNICIl'AL SERVICES BUILDING
COMMUNITY ROOM
WEDNESDAY, JULY 14, 2010
CALLED TO OP.DER: 6:32 p.m.
ROLL CALL: Present: Boardmembers Garbarino, Gonzalez and
Matsumoto, Vice Chairman Mullin,
Chairman Addiego*.
* Chairman Addiego joined the meeting at
6:45 p.m.
Absent: None.
AGENDA REVIEW
None.
PUBLIC COMMENTS
None.
CONSENT CALENDAR
1. Motion to approve the minutes of June 9, 2010.
2. Motion to approve expense claims of July 14, 2010.
Motion -Boardmember Matsumoto/Second-Boardmember Gonzalez: to approve the
Consent Calendar. AYES: Boardmembers Garbarino, Gonzalez and Matsumoto, Vice
Chairman Mullin; NOES: None; ABSTAIN: None; ABSENT: Chairman Addiego.
PUBLIC HEARING
3. Resolution No. 12-2010 adopting the South San Francisco Redevelopment
Agency's Five-Year Implementation Plan for the Downtown Central, Gateway, El
Camino Corridor and US Steel/Shearwater Project Areas for FY 2009/10 -
2013/14.
Public Hearing Opened: 6:34 p.m.
Community Development Consultant Sanchez presented the staff report. He explained that
the Agency is required to update the implementation plan every 5 years. He advised there
were not rriany significant changes in terms of the goals and objectives being proposed.
Accordingly, the report did not call out specific projects but touched generally on areas of
improvement, creating pedestrian environments and housing. He addressed Table 2-1 in
the report noting that it contained information on newer projects such as improvements
related to the train station and housing projects in the design and pedevelopment stage.
Public Hearing Closed: 6:37 p.m.
Boardmember Gonzalez requested clarification as to non-housing RDA items.
Economic and Community Development Manager Fragoso responded the Flan was broken
into two components: housing requirements and other items such as infrastructure
improvements, including streets, ferry terminal, parking etc.
Boardmember Matsumoto questioned whether anything being covered in this year's report
had not been covered in previous years.
Manager Fragoso responded that the goals and objectives portion was standard. A section
on the ferry terminal had been added to the report and. additional language about
transportation and open space had been incorporated. New information relating to the
proposed train station and pedestrian plaza was also included as was information regarding
the Grand Boulevard Initiative.
Motion -Boardmember Garbarino /Second-Boardmember Matsumoto: to approve
Resolution No. 12-2010. AYES: Boardmembers Garbarino, Gonzalez and Matsumoto,
Vice Chairman Mullin; NOES: None; ABSTAIN: None; ABSENT: Chairman Addiego.
ADMINISTRATIVE BUSINESS
4. Resolution No. 13-2010 authorizing the expenditure of up to $300,000 from the
Low -and Moderate -Income Housing Fund to subsidize the purchase of Below
Market Rate ("BMR") units at City Lights, adopting findings in connection
therewith, and approving an amendment to the Agency's Low -and Moderate -
Income Housing Fund Operating Budget.
Consultant Sanchez presented the staff report recommending that the Agency approve
funding to prevent loss of certain units due to proximity to the Below Market Rate value.
REGULAR REDEVELOPMENT AGENCY MEETING NLY 14, 2010
MINUTES PAGE 2
* Chairman Addiego joined the meeting.
Boardmember Garbarino commented on the importance of preserving the units and the
need to expand low to moderate income opportunities.
Motion -Boardmember Garbarino /Second-Boardmember Matsumoto: to approve
Resolution No. 13-2010. AYES: Boardmembers Garbarino, Gonzalez and Matsumoto,
Vice Chairman Mullin; NOES: None; ABSTAIN: Chairman Addiego; ABSENT: None.
ADJOURI~'MENT
Being no further business, Chairman Addiego adjourned the meeting at 6:4~ p.m.
Submitted by: J
Krista`~iar-tinelli~'
City of South San
Approved:
erl~-' Mark N. Addiego, Chairman
.~ City of South San Francisco
REGULAR REDEVELOPMENT AGENCY MEETING JULY 14, 2010
MINUTES PAGE 3
Listing of RDA Payments for Council Review
~zK s~~
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c`~LIFOR~1~
I certify that the payments shown on this payment register are
accurate and sufficient funds were available for payment.*
DATED ~~ ~a ' 1 ~
FINANCE DIRECTOR
*Note: Items below do not include payroll related payments
Checks:
Date
07/09/10
07/14/10
07/16/10
07/21 /10
07/23/10
07/28/10
07/30/10
08/04/10
Electronic Payments:
Date
07/28/10
Total Payments $
Amount
6,166, 896.00
16,669.96
83,093.37
56,939.90
24,617.40
14,243.51
29,412.04
28,068.09
Amount To Description
150,870.50 Bank of New York HUD Debt Service
6,570,810.77
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IFOR
DATE: August 11, 2010
TO: Redevelopment Agency Board
FROM: Marty Van Duyn, Assistant Executive Director
SUBJECT: RESOLUTION AWARDING THE SOUTH SAN FRANCISCO HISTORICAL
SOCIETY MUSEUM ROOF REPLACEMENT AND ACCESSORIES
CONSTRUCTION CONTRACT TO ANDY' S ROOFING COMPANY, INC.
OF MILPITAS, CA, LN AN AMOUNT NOT TOO EXCEED $21,980
RECOMMENDATION
It is recommended that the Redevelopment Agency Board adopt a resolution awarding the
South San Francisco Historical Society Museum Roof Replacement and Accessories
construction contract (Project No. 620-99999-pfl025) to Andy's Roofing Company Inc., of
Milpitas, California, in an amount not to exceed $21,980.
BACKGROUND/DISCUS SION
The property at 80 Chestnut Avenue was acquired by the South San Francisco Redevelopment
Agency ("Agency") on December 21, 2007. The site -was previously used by Cal-Water as their
administrative building. Since acquisition by the Agency, Cal-Water has vacated the premises, Staff
has completed several renovation improvements to the building, and the South San Francisco
Historical Society has opened its Museum. The final renovation improvement needed is to replace
the old, weathered wood shake roof with a new asphalt composition roof.
The new roofing system includes the installation of a new underlayment membrane, new sheet metal
and a new asphalt composition roof with a Manufacturers Lifetime Warranty. Composition roof
systems provide better long term weather protection, offer a much longer warranty than wood shakes,
and provides added fire protection for the building.
On July 7 and July 12, 2010, staff sent notices to the building exchanges and advertised a "Notice
Inviting Sealed Bids" in the San Mateo Times for the Historical Museum Roof Replacement Project.
On July 15, 2010, staff conducted apre-bid site inspection in which five (5) contractors responded.
On July 29, 2010, staff received and opened bids from seven (7) contractors. The lowest responsible
bidder was Andy's Roofing Company, Inc. of Milpitas, California.
Below is a summary of all base bids received:
Engineer's Estimate:
$ 30,000
Staff Report
Subject: Resolution awarding the Historical Society Museum Roof Replacement Contract
Page 2
Bids: Bid Dollar Amount
Andy's Roofing Inc. of Milpitas CA $21,980
Alliance Roofing Co. of San Jose, CA $24,775
* Western Roofing Service of San Leandro, CA (Disqualified) $30,139
Central Roofing Inc. of South San Francisco, CA $38,430
* Pioneer Contractors of San Francisco, CA (Disqualified) $43,000
IMR Contractor Corp. of Hayward, CA $55,500
Rom Kon Inc. of San Francisco, CA $148,000
* The bids of Western Roofing Service and Pioneer Contractors were disqualified due to failure to
return signed copy of Addendum 1.
Staff has verified Andy's Roofing Inc.'s contractor's license and their experience on similar types of
construction to be satisfactory. In addition, Staffhas conducted inter-department meetings to address
all potential impacts of the construction. The Project Manager and Chief Building Official will
coordinate with the contractor and Historical Museum staff to address any concerns and minimize
disruption or work delays.
FUNDING
Funding of the renovations will be provided through Redevelopment Agency funds. These funds
were previously approved and are available for this purpose in the current fiscal year budget.
Shown below is the cost breakdown for the project:
Museum Re-Roof Base Bid $21,980.00
Contingency (Approx. 20%) $ 4,400.00
Construction Inspection (Approx. 7%) $ 1,520.00
Total Project Cost $27,900.00
CONCLUSION
Staff recommends the Redevelopment Agency Board award a contract for this project and authorize the
Agency Director to enter into an agreement with Andy's Roofing Company Inc. to install new roofing
membrane and new roofing accessories for the South San Francisco Historical Society Museum. This
prof ect will correct existing roof and structure deficiencies, extend the life of the roof and reduce the need for
future maintenance.
By:
~ Approved:
Marty Van Duyn arty M. Nagel
Assistant Executive Director Executive Director
Attachment: Resolution
RE;SOLUTION NO.
REDEVELOPMENT AGF,NCY, CITY OF SOUTH SAN FRANCISCO,
STATE OF CALIFORNIA
RESOLUTION AWARDING THE SOUTH SAN
FRANCISCO HISTORICAL SOCIETY MUSEUM ROOF
REPLACEMENT AND ACCESSORIES
CONSTRUCTIONCONTRACT TO ANDY'S ROOFING
COMPANY, INC. OF MILPITAS, CA, IN AN AMOUNT
NOT TOO EXCEED $21,980
WHEREAS, on July 7 and July 12, 2010, staff advertised the Notice Inviting Sealed Bids
for the South San Francisco Historical Society Museum Roof Replacement and Accessories
("Project") for the installation of new' roofing membrane and new roofing accessories for the
South San Francisco Historical Society Museum ("Museum") at 80 Chestnut Avenue; and
WHEREAS, on July 29, 2010, staff received and opened seven (7) bids, and the lowest
qualified bidder was Andy's Roofing Company of Milpitas, CA in the amount of $21,980.00;
and
WHEREAS, staff recommends that the Redevelopment Agency of the City of South San
Francisco ("Agency") award the construction contract and bid alternates to Andy's Roofing
Company Inc. of Milpitas CA; and
WHEREAS, Public Contract Code section 2203 8 permits a public agency to reject any
bids presented and perform the work by force account if the agency furnishes a written notice to
an apparent low bidder, prior to rejecting all bids and declaring that the project can be more
economically performed by employees of the agency in a resolution adopted by at least afour-
fifths vote; and
WHEREAS, this project is included in the City of South San Francisco's 2010-2011
Capital Improvement Project ("GIP").
NOW, THEREFORE BE IT RESOLVED, by the Redevelopment Agency of the City of
South San Francisco that the Agency hereby awards a roof replacement construction contract to
Andy's Roofing Company Inc, of Milpitas, CA in an amount not to exceed $21,980, conditioned
on Andy's Roofing Company Inc.'s timely execution of the project contract and submission of
all required documents, including but not limited to executed bonds, certificates of insurance and
endorsements, in accordance with the project bid documents.
BE IT FURTHER RESOVED by the Redevelopment Agency of the City of South San
Francisco that the Agency hereby authorizes the Executive Director to execute agreements on
behalf of the Redevelopment Agency of the City of South San Francisco upon timely submission
of the signed contract and all other required documents, subject to approval by Agency Counsel.
-1-
I hereby certify that the foregoing Resolution was regularly introduced and adopted by
the Redevelopment Agency of the City of South San Francisco at a meeting held on the 11 cn day
of August, 2010 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
-2-